Puketāpapa Local Board

OPEN MINUTES

Minutes of a meeting of the Puketāpapa Local Board held in the Local Board Office, 560 Mt Albert Road, Three Kings on Thursday, 18 May 2023 at 10.04am.

Te Hunga kua Tae mai | present

Chairperson	Ella Kumar, JP
Deputy Chairperson	Fiona Lai
Members	Roseanne Hay
	Mark Pervan
	Bobby Shen
	Jon Turner

1          Nau mai | Welcome

            Chairperson E Kumar delivered the welcome message.

2          Ngā Tamōtanga | Apologies

There were no apologies.

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

Chairperson E Kumar declared an interest for Item: 13 Puketāpapa Local Grants and Multi-Board Round Two 2022/2023: LG2315-209, No.3 Roskill Theatre she is a trustee.

Deputy Chairperson F Lai declared an interest for Item: 13 Puketāpapa Local Grants and Multi-Board Round Two 2022/2023: MB2223-235 Disability Sport Auckland she is a school board trustee of the school the children would benefit from.

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number PKTPP/2023/53

MOVED by Chairperson E Kumar, seconded by Member M Pervan:

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting held on Thursday, 11 May 2023 as true and correct.

CARRIED

5          He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6          Te Mihi | Acknowledgements

There were no acknowledgements.

7          Ngā Petihana | Petitions

There were no petitions.

8          Ngā Tono Whakaaturanga | Deputations

8.1	Deputation: Victoria Travers and Maree Laurent- Stardome Observatory
	Victoria Travers, Chief Executive, Stardome Observatory, Maree Laurent, Director Partnerships, Tātaki Auckland Unlimited and Tia Verran, External Relations Advisor, Tātaki Auckland Unlimited (on line) were in attendance to present for their deputation. A powerpoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number PKTPP/2023/54 MOVED by Chairperson E Kumar, seconded by Member B Shen: That the Puketāpapa Local Board: a)      whakamihi / thank Victoria Travers, Maree Laurent in person and Tai Verran (on line) for their attendance and Deputation. CARRIED
	Attachments a     18 May 2023, Puketapapa Local Board - Item 8 Nga Tono Whakaaturanga | Deputations | 8.1 Deputation Victoria Travers and Maree Laurent - Stardome Observatory

9          Te Matapaki Tūmatanui  | Public Forum

There was no public forum.

10        Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

11	Arts Partner Interim Service and Funding Approach for 2023/2024
	Note: This item was withdrawn.

12	Approval for four public road names at 995 Mount Eden Road, Three Kings, Auckland
	The motion was taken in parts: clauses: a), b), c), d) and e).
	Resolution number PKTPP/2023/55 MOVED by Member J Turner, seconded by Member B Shen: That the Puketāpapa Local Board: a) approve the name ‘Koheraunui Rise’ (Road 1 – Location A) for the new public roads created by way of subdivision at 995 Mount Eden Road, Three Kings, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90105331, resource consent references BUN60394190 and SUB60394192). CARRIED
	MOVED by Member M Pervan, seconded by Member R Hay, an amendment to the original motion: That the Puketāpapa Local Board a) the road be named Big King Avenue. The motion was declared LOST by 1 vote to 5 votes.
	Resolution number PKTPP/2023/56 MOVED by Member B Shen, seconded by Member R Hay: That the Puketāpapa Local Board: b) approve the name Te Onekiri Road’ (Road 2 – Location B),for the new public roads created by way of subdivision at 995 Mount Eden Road, Three Kings, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90105331, resource consent references BUN60394190 and SUB60394192). CARRIED
	Resolution number PKTPP/2023/57 MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai: That the Puketāpapa Local Board: c) approve the name Te Tātua o Pere Road’ (Road 3 – Location C) for the new public roads created by way of subdivision at 995 Mount Eden Road, Three Kings, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90105331, resource consent references BUN60394190 and SUB60394192). CARRIED
	Resolution number PKTPP/2023/58 MOVED by Member J Turner, seconded by Chairperson E Kumar: That the Puketāpapa Local Board: d) approve the name Riukiuta Avenue’ (Road 4 – Location D) for the new public roads created by way of subdivision at 995 Mount Eden Road, Three Kings, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90105331, resource consent references BUN60394190 and SUB60394192). CARRIED
	Resolution number PKTPP/2023/59 MOVED by Deputy Chairperson F Lai, seconded by Chairperson E Kumar: That the Puketāpapa Local Board: e) support the alternate names of Big King Avenue and Te Toka a Whenua Avenue to be used for future roads CARRIED

13

Puketāpapa Local Grants and Multi-Board Round Two 2022/2023, grant allocations

Chairperson E Kumar declared an interest in this item for application: LG2315-209 for No.3 Roskill Theatre.  She took no part in discussion or voting on the matter.

Deputy Chairperson F Lai declared an interest in this item for application: MB2223-235 Disability Sport Auckland.  She took no part in discussion or voting on the matter.

Chairperson E Kumar vacated the Chair for clause e).  Deputy Chairperson F Lai assumed the position of acting chairperson for clause e).

The item was taken in parts: a), b), c), d), e), f) and g).

Resolution number PKTPP/2023/60

MOVED by Chairperson E Kumar, seconded by Member R Hay:

That the Puketāpapa Local Board:

a) agree to fund, part-fund or decline each application in Puketāpapa Local Grants Round Two 2022/2023 listed in the following table:   

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Confirmed amount
LG2315-211	Shager Ethiopian Entertainment NZ (SEENZ) Incorporated	Arts and culture	Towards venue hire and dance instructor fee from 1 June 2023 to 21 December 2023	$10,000.00	$0.00
LG2315-218	Urdu Hindi Cultural Association Of New Zealand Incorporated	Arts and culture	Towards music performances, sound technician, photography, videography, decoration, singers and event management on 15 July 2023	$5,800.00	$0.00
LG2315-228	Action Education Incorporated	Arts and culture	Towards travel, administration, supervision, equipment, and resources for the delivery of spoken word workshops	$5,000.00	$0.00
LG2315-206	Kiwi Arab Incorporated	Community	Towards food, activity costs, and venue hire	$6,484.15	$1,300.00
LG2315-208	Asthma New Zealand Incorporated	Community	Towards monitors and breathing tube models for providing Asthma and COPD education services from 2 June 2023 to 2 August 2023	$2,760.00	$868.00
LG2315-214	Bhartiya Samaj Charitable Trust	Community	Towards venue hire, transport for seniors, and festival celebration associated costs	$10,000.00	$0.00
LG2315-215	Mainly Music New Zealand Trust	Community	Towards wages, travel, and office costs	$9,639.65	$0.00
LG2315-216	Waikowhai Community Trust	Community	Towards staff wages, craft costs, volunteer expenses, utility costs, and catering for a school holiday programme	$5,350.00	$0.00
LG2315-219	Auckland Kindergarten Association - Roskill South Kindergarten	Community	Towards workshop facilitation and Maori liaison, storybook printing, story transcription, and catering from 12 June 2023 to 30 November 2023	$10,000.00	$4,000.00 Excluding catering
LG2315-221	New Settlers Family and Community Trust	Community	Towards venue hire and facilitator fee for weekly group meetings from 5 June 2023 to 31 May 2023	$10,000.00	$2,000.00 Tagged towards venue hire
LG2315-223	Hillsborough Community Trust	Community	Towards advertising, instrument hire, food ingredients, staging and sound hire, and venue decorations for the delivery of an Indian Cultural festival from 14 June 2023 to 15 June 2023	$2,500.00	$1,650.00
LG2315-224	Youthline Auckland Charitable Trust	Community	Towards costs of volunteer training and supervision, and costs of supervision for triage staff from 1 June 2023 to 31 March 2024	$5,000.00	$0.00
LG2315-205	Pet Whisperer Rescue Trust	Environment	Towards cat desexing, microchipping and registration, de-flea and de-worming, and vaccinations from 1 June 2023 to 1 November 2023	$10,000.00	$2,000.00 Tagged towards local delivery
LG2315-222	Marcus Atherstone	Events	Towards bin hire and waste removal, sound equipment hire, stage hire, park games, bouncy castle, resources and marketing, and event security for a community day out	$5,000.00	$5,000.00
LG2315-213	Sunryz Trust	Sport and recreation	Towards uniforms, electronic scoreboard, basketballs, venue hire, van hire, and a laptop from 1 June 2023 to 19 December 2023	$10,000.00	$0.00
LG2315-217	Witkamp Incorporated	Sport and recreation	Towards training mats for judo from 8 March 2023 to 22 December 2023	$10,000.00	$3,000.00
LG2315-226	Ana Mailangi	Sport and recreation	Towards Zumba instructor fee, hall hire, and fuel costs from 6 June 2023 to 11 June 2024	$5,790.00	$0.00
Total				$161,079.92	$19,818.00

CARRIED

Resolution number PKTPP/2023/61

MOVED by Member M Pervan, seconded by Member J Turner:

That the Puketāpapa Local Board:

b) agree to fund, part-fund or decline each application in Puketāpapa Local Grants Round Two 2022/2023 listed in the following table:   

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Confirmed amount
LG2315-229	Mountains To Sea Conservation Trust	Community	Towards project manager, contactor, printing costs, transport, catering, advertising, admin, event permits, and kayak hire for the delivery of a school programme and kayak day	$9,256.12	$5,000.00 Tagged to Taylors Bay event.
Total				$9,256.12	$5,000.00 Tagged to Taylors Bay event

CARRIED

Resolution number PKTPP/2023/62

MOVED by Deputy Chairperson F Lai, seconded by Chairperson E Kumar:

That the Puketāpapa Local Board:

c) agree to fund, part-fund or decline each application in Puketāpapa Local Grants Round Two 2022/2023 listed in the following table:   

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Confirmed amount
LG2315-227	Roopa Aur Aap Charitable Trust	Community	Towards admin and counsellor salaries, and transport costs from 1 October 2023 to 30 September 2024	$10,000.00	$4,000.00
Total				$10,000.00	$4,000.00

CARRIED

MOVED by Member J Turner, seconded by Member B an amendment

to Roopa Aur Aap Charitable Trust LG2315-227 application for the amount of $683.00.

The motion was declared LOST by 2 votes to 4 votes.

Chairperson Kumar adjourned the meeting at 11.51am for 5 minutes reconvened at 11.55am.

Resolution number PKTPP/2023/63

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:

That the Puketāpapa Local Board:

d) agree to fund, part-fund or decline each application in Puketāpapa Local Grants Round Two 2022/2023 listed in the following table:   

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Confirmed amount
LG2315-210	SparklEvents NZ Limited	Community	Towards venue hire, advertising, electrical supplies, sound and lighting hire, kids area equipment, screens/partitions, performers token of appreciation, and light and sound and DJ on 14 October 2023	$8,500.00	$2,610.00 Tagged to venue hire Fickling Centre, quote needed.
Total				$8,500.00	$2,610.00 Tagged to venue hire Fickling Centre, quote needed.

CARRIED

Resolution number PKTPP/2023/64

MOVED by Member M Pervan, seconded by Member J Turner:

That the Puketāpapa Local Board:

e) agree to fund, part-fund or decline each application in Puketāpapa Local Grants Round Two 2022/2023 listed in the following table: 

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Confirmed amount
LG2315-209	No. 3 Roskill Theatre	Arts and culture	Towards stage rental and setup from 3 November 2023 to 5 November 2023	$10,000.00	$5,000.00
Total				$10,000.00	$5,000.00

CARRIED

Resolution number PKTPP/2023/65

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:

That the Puketāpapa Local Board:

f) agree to fund, part-fund or decline each application in Puketāpapa Multiboard Round Two 2022/2023, listed in Table Two below:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Confirmed amount
MB2223-207	David Riley	Arts and culture	Towards Eight bilingual Pacific superhero children's books and audiobooks from June 2023 to October 2023	$2,000.00	$1,000.00
MB2223-252	The Operating Theatre Trust trading as Tim Bray Theatre Company	Arts and culture	Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023	$3,543.00	$0.00
MB2223-201	Fix Up Look Sharp	Community	Towards leasing costs of the 2 spaces in Onehunga and Avondale from June 2023 until June 2024.	$2,000.00	$0.00
MB2223-215	Big Buddy Mentoring Trust	Community	Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2023 - September 2024)	$10,000.00	$0.00
MB2223-224	Bellyful New Zealand	Community	Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024	$2,000.00	$0.00
MB2223-226	OutLine Aotearoa	Community	Towards volunteer training and support, advertising costs, clinical supervision, insurance, office expenses, and operational IT costs	$3,000.00	$1,000.00
MB2223-227	Young Workers Resource Centre	Community	Towards education coordinator wages and teaching resources costs from June 2023 till May 2024.	$500.00	$0.00 Work with Community Broker to explore opportunities
MB2223-236	Pet Refuge New Zealand	Community	Towards administration costs for the Pet Refuge from 5 June 2023 to 31 March 2024	$3,000.00	$0.00
MB2223-242	KidsCan Charitable	Community	Towards administration costs from 5 June 2023 to 15 December 2023	$3,000.00	$0.00
MB2223-255	Fiji Girmit Foundation	Community	Towards funding for 14th May event to be held in Auckland Region	$5,000.00	$0.00
MB2223-257	Garden to Table Trust	Community	Towards salaries, mileage and home office cost to deliver Garden to Table Food Education Programme at 44 schools from 1 June 2023 to 31 May 2024	$4,000.00	$2,000.00 Excluding salaries and transport, noting supports
MB2223-259	YMCA North	Community	Towards costs of delivering the Raise Up programme including events, activities, workshops, community outreach, and core volunteer expenses	$10,000.00	$5,000.00
MB2223-261	Kāhui Tū Kaha	Community	Towards venue hire, catering costs, gardening materials, Pasifika craft and activity resources, gym and Hikoi resources, Maori crafts and activity resources, production and printing costs, and guest speakers	$4,000.00	$1,500.00
MB2223-265	Anxiety New Zealand Trust	Community	Towards costs of the development, production and distribution of the brochures and cards; and the video-conferencing equipment and installation	$2,265.00	$1,500.00
MB2223-266	Recreate NZ	Community	Towards youth programme costs, facilitation, and volunteer costs for the delivery of 40 youth events from 1 May 2023 to 30 April 2024	$3,000.00	$0.00
MB2223-271	PHAB Association (Auckland)	Community	Towards the costs of delivering youth events, including facilitators, catering, wages, project and event facilitation, and admin surcharge	$2,000.00	$0.00
MB2223-249	BirdCare Aotearoa	Environment	Towards wages for coordinator from 1 June 2023 to 31 May 2024	$5,000.00	$0.00
MB2223-202	New Zealand Eid Day Trust	Events	Towards the cost of Venue, Security, Cleaning, Furniture / Fixtures, Audio and visual, Games and entertainment, Electrical requirements, Volunteers training and food for the 2023 NZ Eid day	$10,000.00	$1,500.00
MB2223-221	Auckland Softball Association Inc.	Sport and recreation	Towards ongoing operating expenses for facilitating softball leagues and tournaments in the Auckland Region from June 2023 to December 2023.	$10,000.00	$1,000.00
MB2223-240	Warriors Community Foundation	Sport and recreation	Towards the cost of programme equipment, including drink bottles and drawstring bags purchase.	$5,000.00	$0.00
Total				$91,879.00	$14,500.00

CARRIED

Resolution number PKTPP/2023/66

MOVED by Chairperson E Kumar, seconded by Member M Pervan:

That the Puketāpapa Local Board:

g) agree to fund, part-fund or decline each application in Puketāpapa Multiboard Round Two 2022/2023, listed in Table Two below:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Confirmed amount
MB2223-235	Disability Sport Auckland	Community	Towards van and trailer signage, flags, and banners	$2,571.00	$0.00
Total				$2,571.00	$0.00

CARRIED

14	Albert-Eden-Puketāpapa Ward Councillors' Updates
	Councillors’ unable to attend due to council business.
	Resolution number PKTPP/2023/67 MOVED by Chairperson E Kumar, seconded by Member B Shen: That the Puketāpapa Local Board: a)      whiwhi / receive Albert-Eden-Puketāpapa Ward Councillors update from Councillor J Fairey. CARRIED

15	Chairperson's Report
	Resolution number PKTPP/2023/68 MOVED by Member R Hay, seconded by Member J Turner: That the Puketāpapa Local Board: a)      whiwhi/receive Ella Kumar’s Chairperson’s update. CARRIED

16	Board Member Reports
	Note: No reports had been received or verbal updates given.

17	Record of Puketāpapa Local Board Workshop Notes
	Resolution number PKTPP/2023/69 MOVED by Chairperson E Kumar, seconded by Member J Turner: That the Puketāpapa Local Board: a)      whiwhi/receive the Puketāpapa Local Board workshop notes for: 20 April 2023, 27 April 2023 and 04 May 2023. CARRIED

18	Hōtaka Kaupapa/Governance Forward Work Programme Calendar
	Resolution number PKTPP/2023/70 MOVED by Member B Shen, seconded by Member M Pervan: That the Puketāpapa Local Board: a)      whiwhi/receive the Hōtaka Kaupapa/governance forward work programme calendar for May 2023. CARRIED

19        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.03 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................