Agenda of Franklin Local Board - Tuesday, 23 May 2023

Franklin Local Board

23 May 2023

Franklin Discretionary Community Grants, Round Two and Multiboard Grant Round Two 2022/2023

File No.: CP2023/05868

Te take mō te pūrongo

Purpose of the report

1. To fund, part fund or decline grant applications received for Franklin Discretionary Community Grants round two and Multi-board Grant round two 2022/2023.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Franklin Discretionary Community Grants, round two (refer Attachment A) and Multi-board Grant round two 2022/2023 (refer Attachment B).

3. The Franklin Local Board adopted the Franklin Local Board Community Grants Programme 2022/2023 on 19 May 2022. The document sets application guidelines for contestable grants (Attachment C).

4. The Franklin Local Board has set a total community grants budget of $112,903 which includes the Coastal Rescue Grants $45,000 and Discretionary Community Grants $47,903 for the 2022/2023 financial year.

5. Thirty-two applications have been received for the Discretionary Community Grants round two 2022/2023, requesting a total of $192,465.41 and thirteen applications for the Multi-board Grant round two 2023/2023 requesting $68,601.25 from the Franklin Local Board and $636,508.00 in total.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) agree to fund, part-fund, or decline each application in the Franklin Discretionary Community Grant round two, listed in the following table:

Table One: Franklin Discretionary Grant round one 2022/2023 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2303-212	Auckland Hang Gliding and Paragliding Club	Sport and recreation	Towards the cost of the purchase (and delivery to site) of materials (crushed rock or slag) to be used to fill in the potholes on the vehicle track from Castaways to the hang glider club launch site.	$755.55	Eligible
QR2303-234	Auranga Town Centre Holdings Ltd	Arts and culture	Towards hiring staging, lightning and sound system to deliver arts event 'Symphony by the Lake' at Karaka from December 2023 to March 2024.	$10,000.00	Ineligible
QR2303-236	Badminton New Zealand	Sport and recreation	Towards venue hire to deliver the North Island Inter-Association competition at Papakura from June 2023 to September 2023.	$1,980.00	Ineligible
QR2303-248	Bloom Pukekohe	Community	Towards buying round tables, awning, chairs, fridge, benchtop oven, potting mix, iPad, iPad stand and storage cupboards at Pukekohe in June 2023.	$9,833.45	Eligible
QR2303-223	Communities Against Alcohol Harm Ltd	Community	Towards the cost of online workshops	$9,936.00	Eligible


QR2303-225	Counties Manukau Badminton Association	Sport and recreation	Towards the cost of wages, affiliation fees, and insurance	$8,037.50	Eligible
QR2303-241	Dream Big Trust	Community	Towards staff wages, food for young people, advertising / promotion cost to deliver " Dream big in the park" programme at Pukekohe from July 2023 to September 2024.	$9,117.00	Eligible
QR2303-208	Event Promotions Limited	Sport and recreation	Towards Junior Tough Guy & Gal Challenge event operational Costs (Admin expenses, accommodation, waste management, additional key staff, toilet hire), Race Marshals & Volunteer Groups, Finishers Medals at Pukekohe Showgrounds from 14th Sept 2023 to 15th Sept 2023.	$10,000.00	Eligible
QR2303-231	Franklin Fuchsia Group	Arts and culture	Towards the cost of venue hire and transport	$611.00	Eligible
QR2303-245	Glass Ceiling Arts Collective	Arts and culture	Towards cast show t-shirts, costumes and props, photography, printing, tutor and support tutor /performer fees, NZSL interpretation, technical support, sound and lighting costs to deliver "Nemo" Junior Inclusive Youth Musical Theatre Production at Papakura from May 2023 to Sept 2023.	$5,289.00	Eligible
QR2303-239	Hauora mo nga tangata katoa Charitable Trust	Community	Towards tutoring costs, programme coordinator's wages and marketing costs to deliver mum time/me time programme at Pukekohe from July 2023 to September 2023.	$7,500.00	Eligible
QR2303-209	Joan Loader Knitting Grannies Incorporated	Community	Towards the purchase of good quality yarn, suitable for babies up to one year old at Pukekohe from June 2023 to December 2023.	$3,000.00	Eligible
QR2303-222	Kokako Lodge Trust	Sport and recreation	Towards buying 3 laptops for staff at Kokako Lodge, Hunua.	$3,750.00	Eligible
QR2303-215	Kura Cares Charity	Events	Towards administration costs, equipment, stage, traffic - crown control equipment costs and project manager's wages to run Pukekohe Proud day at Bledisloe Park on 03 June 2023.	$10,000.00	Eligible
QR2303-221	Lions Club of Pukekohe Charitable Trust	Community	Towards venue hire to deliver Pukekohe Plunket Clinic Car Seat Appeal at Pukekohe in Nov 2023.	$5,233.98	Eligible
QR2303-244	New Zealand Council of Victim Support Groups - Pukekohe	Community	Towards recruitment, training, expenses & supervision of Volunteer Support Workers who provide the frontline service at Pukekohe from June 2023 to July 2023.	$6,000.00	Eligible
QR2303-224	Pasifika Digital Knowledge Trust	Community	Towards facilitator's wages, materials, participants entertainment costs to deliver community well-being and resilience services and programs at Pukekohe.	$10,000.00	Eligible
QR2303-207	Puni School PTA	Arts and culture	Towards venue hire, skip bin, generator hire, sound and lighting system to run Franklin Multicultural Festival on the March 2024.	$7,405.00	Eligible
QR2303-217	The Raukatauri Music Therapy Trust	Community	Towards room rental, transport costs and music therapists wages to run music therapy services at Pukekohe from June 2023 to May 2024.	$7,051.00	Eligible
QR2303-227	Road Safety Education Limited	Community	Towards venue hire, catering costs and facilitator's fees to deliver road safety and youth development for young Franklin region drivers at Karaka in June 2023.	$2,250.00	Eligible
QR2303-235	Rotary Club of Pohutukawa Coast Inc. Charitable Trust	Sport and recreation	Towards traffic management cost on the Rotary Coastal Fun Run day at Te Puru Park on the 5th November 2023.	$9,163.00	Eligible
QR2303-232	RSA Franklin	Community	Towards repairing 40 chairs / upholstering at Pukekohe in June 2023	$2,373.00	Eligible
QR2303-204	Salvation Army Pukekohe	Community	Towards cost of the meals at Pukekohe from June 2023 to May 2024.	$5,000.00	Eligible
QR2303-220	Special Olympics Counties	Sport and recreation	Towards venue and referee hire and costs for athlete training from June 2023 to May 2024.	$4,070.00	Eligible
QR2303-242	St Andrews Community Trust	Events	Towards hire of venue, branded items including café table umbrellas, volunteer aprons, event flags and signage to deliver Flora Fest 2023 at St Andrews Centre, Waiuku from 10th Nov 2023 to 11th Nov 2023.	$2,133.68	Eligible
QR2303-233	For Pukekohe North School	Arts and culture	Towards buying new uniform to participate and perform Kapa Haka in the National Primary School competition held at Nelson from 1st June 2023 to 1st December 2023.	$5,031.25	Eligible
QR2303-243	The ReCreators	Community	Towards delivering community upcycling DIY workshops around various community locations from June 2023 to Dec 2023.	$7,315.00	Eligible
QR2303-247	Trust MyRivr	Community	Towards devices, networking, communication and marketing, programme resources, platform development and digital literacy training sessions to deliver "Digital empowerment for community wellbeing and resilience program" at Pukekohe from June 2023 to Jan 2024.	$10,000.00	Eligible
QR2303-205	Waiuku Museum Society Inc	Historic Heritage	Towards materials and tradesman costs to repair existing weatherboards and wooden structure, rebuild the doorway, rebuild the outside stairs at The Gaol on the Tamakae Reserve from Sept 2023 to March 2024.	$5,100.00	Eligible
QR2303-213	Well Women Franklin	Community	Towards venue hire and childcare for Pukekohe Peer Support Groups at Pukekohe from June 2023 to May 2024.	$7,030.00	Eligible
QR2303-228	Whitford Playcentre	Community	Towards topping up the bark in the playground area, to ensure the group remain compliant as an ECE at Whitford Playcentre in June 2023.	$2,500.00	Eligible
QR2303-230	Youthline Auckland Charitable Trust	Community	Towards the cost of volunteer clinical supervision, and training services and triage supervision	$5,000.00	Eligible
Total				$192,465.41

b) agree to fund, part-fund or decline each application received in Franklin Multi-board Grant round two 2022/2023, listed in the following table:

Table Two: Franklin Multi-board Grant round two 2022/2023 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2223-216	Babystart Charitable Trust	Community	Towards wages, packing, courier costs, baby clothing and care items from 1 June 2023 to 31 May 2024	$28,815.50	Eligible
MB2223-224	Bellyful New Zealand Trust	Community	Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024	$50,000.00	Eligible
MB2223-215	Big Buddy Mentoring Trust	Community	Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2023 - September 2024)	$160,000.00	Eligible
MB2223-256	Counties Manukau Sport Foundation	Sport and recreation	Towards venue hire, catering, facilitation costs, photography, technical hire and technical support at Sportsbowl Function Centre on 26 May 2023	$12,000.00	Eligible
MB2223-207	David Riley	Arts and culture	Towards Eight bilingual Pacific superhero children's books and audiobooks from June 2023 to October 2023	$23,190.00	Eligible
MB2223-242	KidsCan Charitable Trust	Community	Towards administration costs from 5 June 2023 to 15 December 2023	$65,000.00	Eligible
MB2223-236	Pet Refuge New Zealand Charitable Trust	Community	Towards administration costs for the Pet Refuge from 5 June 2023 to 31 March 2024	$54,000.00	Eligible
MB2223-205	Pohutukawa Coast Bike Club Incorporated	Community	Towards building further three trails to complete the Maraetai Mountain bike park, the 2023 Final Touch’s Project	$30,000.00	Eligible
MB2223-262	Showquest Charitable Trust	Arts and culture	Towards venue hire and related costs, and theatre production costs for hosting youth theatre performances	$38,500.00	Eligible
MB2223-252	The Operating Theatre Trust trading as Tim Bray Theatre Company	Arts and culture	Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023	$59,252.50	Eligible
MB2223-241	The StarJam Charitable Trust	Community	Towards workshops' costs of tutor fees, venue hire, tutor and volunteer training, regional programme coordinator`s salary and equipment between 5 June 2023 to 31st December 2023.	$54,000.00	Eligible
MB2223-268	YMCA Fundraising	Sport and recreation	Towards costs for sport camp events at 2487 Hunua Road from 1 June 2023 to 31 October 2023	$45,000.00	Eligible
MB2223-227	Young Workers Resource Centre	Community	Towards education coordinator wages and teaching resources costs from June 2023 till May 2024.	$16,750.00	Eligible
Total				$636,508.00

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· higher priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

13. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

15. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

16. A summary of each application received through Franklin Discretionary Community Grants, round two 2022/2023 is provided (Attachment A).

Tauākī whakaaweawe Māori

Māori impact statement

17. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

18. Seven applicants applying to Ōrākei Local Grant round one 2022/2023 indicate their project or event target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

19. This report presents applications received in Franklin Discretionary Community Grants, Round One (refer Attachment A) and Multi-board Grant Round One 2022/2023 (refer Attachment B).

20. The Franklin Local Board adopted the Franklin Local Board Community Grants Programme 2022/2023 on 19 May 2022. The document sets application guidelines for contestable grants (Attachment C).

21. The Franklin Local Board has set a total community grants budget of $112,903 which includes the Coastal Rescue Grants $45,000 and Discretionary Community Grants $47,903 for the 2022/2023 financial year.

22. In September 2022, the Franklin Local Board allocated a total of $36,583.00 in The Franklin Discretionary Grants round one and Multi-board Grant round two.

23. Thirty-two applications have been received for the Discretionary Community Grants round two 2022/2023, requesting a total of $192,465.41 and thirteen applications for the Multi-board Grant round two 2023/2023 requesting $68,601.25 from the Franklin Local board and $636,508.00 in total.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

25. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā koringa ā-muri

Next steps

26. Following the Franklin Local Board allocation of funding, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Franklin Discretionary Grant round two - application summary (Under Separate Cover)
b ⇨	Franklin Multiboard Grant round two - application summary (Under Separate Cover)
c ⇩	Franklin Local Board Community Grants Programme 2022/2023	23

Ngā kaihaina

Signatories

Author

Arna Casey - Grants Advisor

Authorisers

Rhonwen Heath – Head of Rates Valuations and Data Management

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

23 May 2023

Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024

File No.: CP2023/01852

Te take mō te pūrongo

Purpose of the report

1. This report confirms accountability for public funds received by the Business Improvement Districts (BID’s) within the local board area for the 2021/2022 financial year and compliance with the Auckland Council BID Policy (Kaupapa Here ā-Rohe Whakapiki Pakihi) as of 10 March 2023.

2. This report considers whether the local board should recommend to the Governing Body the setting of the targeted rates for the Pukekohe and Waiuku Business Improvement District (BID) programmes for the 2023/2024 financial year.

Whakarāpopototanga matua

Executive summary

BID-operating business associations within the local board

3. Business Improvement Districts (BIDs) are programmes where local business and property owners have agreed to work together to improve their business environment, encourage resilience and attract new businesses and customers.

4. Auckland Council approved changes to the BID policy in August 2022. These changes to the policy introduced new accountability requirements. There is a transition period until 30 June 2023 for business associations that operate a BID programme to achieve full compliance with the policy. Staff are aware some BIDs are still working towards achieving full compliance within this time period, however the annual accountability reporting due 10 March is a set requirement.

5. Franklin Local Board has two BIDs. Table 1 shows the amount of targeted rate each BID is seeking in 2023/2024.

Table 1: Amount of targeted rate for each BID in 2023/2024

Incorporated Society Name

Proposed 2023/2024 Targeted Rate

Actual 2022/2023 Targeted Rate

Change from previous year dollars/ percentage

Last year target rate amount was increased

Pukekohe Business Association Incorporated

$500,000

+ $0

+ 0%

2018

Waiuku Business and Development Association Incorporated

$ 148,400

$140,000

+ $8,400

+ 6%

2022

6. BID targeted rate grants 2023/2024 - across all Tāmaki Makaurau’s 50 BID-operating business associations, 37 increased their targeted rates between 2% to 50% for 2023/2024, while 13 maintained the fiscal status quo.

7. Council officers, at the time of this report, confirm that:

· Pukekohe and Waiuku BIDs have met the BID Policy annual accountability requirements. Staff are supportive of the local board approving Pukekohe and Waiuku BIDs to receive their targeted rate grant for 2023/2024.

Regional overview

8. Across all Tāmaki Makaurau’s 50 BID-operating business associations 98% (49 out of 50) completed the annual accountability reporting at the time of this report.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2023/2024 for the following Business Improvement District (BID) programmes:

i) $ 500,000 for Pukekohe BID

ii) $ 148,400 for Waiuku BID.

Horopaki

Context

9. Auckland Council’s Business Improvement District (BID) Policy (2022) (Kaupapa Here ā-Rohe Whakapiki Pakihi) was approved by the Finance and Performance Committee and became operational on 1 August 2022. There is a ten-month transition period to allow all BIDS to become fully compliant with the current policy by 30 June 2023.

10. The policy ensures accountability for BID targeted rate funding and encourages good governance and programme management. It outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating, and disestablishing a BID programme; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.

11. The BID Policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements. The BID Team focus is on accountability for public funds received (targeted rate grant) and compliance with the BID Policy.

12. The BID Policy is supported by a BID Targeted Rate Grant Agreement, a three-year agreement signed by both Auckland Council and each BID-operating business associations executive committee. The agreement sets out the relationship between the parties, how payment will be made and that compliance with the BID Policy is mandatory. The agreement confirms the business associations independence from Auckland Council. All 50 BIDs have signed a BID Targeted Rate Grant Agreement for period 1 December 2022 to 30 December 2025.

13. Staff are aware some BIDs are still working towards achieving full compliance with the BID Policy by 30 June 2023. This report focuses on the BIDs annual accountability reporting due annually on the 10 March. This is a set requirement in the policy and has a direct link to council’s Annual Budget 2023/2024 approval process.

14. Two new documents are now part of the new BID Policy annual accountability process. These documents from each BID, confirms they have submitted their accountability reporting to Auckland Council.

a) Management Summery, signed by the BID manager/coordinator.

b) Governance Summary, signed by the Executive Committee Chair.

The Governance Summary includes the full resolution detailing the amount of BID targeted rate grant approved by association members at their 2022 AGM for the 2023/2024 financial year.

The Chair also agrees, by signing this document, to advise council of any perceived or real/current issues that can affect compliance with the BID Policy.

15. Completed and signed Governance Summary’s received from each BID within the local board area are attached.

a) Attachment A Governance Summary – Pukekohe BID

b) Attachment B Governance Summary – Waiuku BID

BID Programmes

16. Local BID programmes provide value to the collective business community by delivering a suite of economic activities that respond to local needs and opportunities and are agreed by the local business community. BID programmes also provide the opportunity to work with the council group and engage with local boards.

17. The BID programme does not replicate services provided by the council but channels the capabilities and knowledge of the private sector to improve economic outcomes and achieve common goals.

18. Each business association operating a BID programme sets the BID targeted rate grant amount at its Annual General Meeting (AGM) when members vote to approve a detailed income and expenditure operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each association’s BID strategic priorities.

Decision making

Auckland Council

19. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2023/2024 and its striking (setting) of the targeted rates.

20. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Local Boards

21. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body if it is satisfied that the BID is sufficiently complying with the BID Policy.

Tātaritanga me ngā tohutohu

Analysis and advice

Pukekohe and Waiuku BIDs have met the BID Policy annual accountability requirements.

22. At the time of this report Pukekohe and Waiuku BIDs have met the BID Policy annual accountability requirements. Staff recommend the local board approve and recommend to the governing body the striking of the Pukekohe and Waiuku BIDs targeted rates on 1 July 2023.

BID Policy – summary of annual accountability reporting requirements.

23. The BID Policy and the BID Targeted Rate Grant Agreement set out the documents that form the annual accountability reporting documents for each BID. These documents confirm membership decision-making has taken place regarding the BID programme at the 2022 AGM.

24. Other reporting requirements such as the filing of annual financial statements with the Companies Office under the Incorporated Societies Act are included in this reporting.

25. The table below sets out the documents required. The table identifies where documents have not been submitted and or are not complete.

Table 2: Business associations compliance with the BID Policy.

Business Associations – documents submitted	Pukekohe Business Association Incorporated	Waiuku Business and Development Association Incorporated
Statement of financial/ performance reporting 2021/2022	ü	ü
Audited report/review 2021/2022	ü	ü
Audit Management Letter 2021/2022	ü	ü
Chairs report (written) 2021/2022	ü	ü
Treasurers report (written) 2021/2022	ü	Not submitted
Manager’s report (written) 2021/2022	ü	ü
Approved business plan for 18 months 2023/2024	ü	ü
Income and expenditure budget 2023/2024	ü	ü
Draft Minutes 2022 AGM	ü	ü
Financial/Audit reports posted to Companies Office website	ü	ü
Mandatory Management Summary – signed by manager	ü	ü
Mandatory Governance Summary – signed by Chair	ü	ü
Strategic Plan *	2014-2024 being updated 2023	To be reviewed 2023

Note: * Current strategic 3–5-year plans to be available upon request.

26. Using the documents and information submitted, the BID Team is satisfied that Pukekohe and Waiuku BIDs have met the requirements of the BID Policy accountability reporting.

27. Waiuku Business Association did not present a written Treasurer’s Report; however, the BID has confirmed this will be included in their 2023 AGM agenda planning.

28. Staff advise the local board to recommend to the Governing Body the setting of the targeted rates for 2023/2024 as follows:

· Pukekohe BID proposed BID targeted rate - $500,000.

· Waiuku BID proposed BID targeted rate - $148,400.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and can facilitate environmental sustainability programmes and climate response where appropriate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. Advocacy is a key service provided by business associations that operate a BID programme. BID-operating business associations ensure the views and ambitions of their members are provided to elected representatives and council teams, including CCOs, on those policies, plans, programmes, and projects that impact them.

31. BIDs work across several Council Controlled Organisations including Auckland Transport, Eke Panuku and Tātaki Auckland Unlimited.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

33. Pukekohe and Waiuku programmes tangibly support the vision and aspirations of the Franklin Local Board Plan 2020, best expressed in Outcome 1: Our strengths generate local opportunity and prosperity.

Local rohe, local benefit, local funding

34. Recommending that the Governing Body sets the targeted rates for Pukekohe and Waiuku business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their respective rohe. They will provide services in accordance with their members’ priorities as stated in their strategic plans.

35. Franklin Local Board is among several local boards which provides additional funding to local business associations, however accountability for any grants is set by funding agreements between the local board and each business association. Those contractual obligations are separate from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

36. Māori make up more than 15% of the population living in the Franklin Local Board area, compared to 11.5% of Auckland (SOURCE: 2018 CENSUS). Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their rohe.

Ngā ritenga ā-pūtea

Financial implications

37. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from business ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the associations every quarter.

38. The targeted rate is payable by the owners of the business rated properties within the geographic area of the individual BID programmes.

39. If the Governing Body agrees with the BID targeted rate grants proposed by the business associations, the cost of grants will be met from the existing operational budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rate grants for these business associations.

41. To sustain public trust and confidence in the council, there needs to be a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.

42. The requirements and obligations of the BID Policy are intended to help minimise the potential for business associations to misuse BID targeted rate grant funds by requiring each BID to plan for their intended use, report on its activities to its members and to have its accounts annually audited.

43. For the council to be confident that the targeted rate grant funds provided to the BID-operating business associations are being used appropriately, it requires the BIDs to fully complete all annual accountability requirements under the BID Policy.

44. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds. Compliance reports are provided in May annually to each of the local boards that have BID’s operating within their areas.

Ngā koringa ā-muri

Next steps

45. If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2023/2024.

46. After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2023 to Pukekohe and Waiuku BIDs.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Governance Summary - Pukekohe BID	41
b ⇩	Governance Summary - Waiuku BID	43

Ngā kaihaina

Signatories

Author

Gill Plume - BID Senior Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

23 May 2023

Implementation of the Franklin Sport and Active Recreation Facilities Plan 2022/2023

File No.: CP2023/05661

Te take mō te pūrongo

Purpose of the report

1. To approve grants towards priority projects identified within the Franklin Sport and Active Recreation Facilities Plan, August 2022.

Whakarāpopototanga matua

Executive summary

2. In 2022 the local board supported the refresh of the Franklin Sport and Active Recreation Facilities Plan which was adopted 23 August 2022 to provide strategic guidance on the provision of the local sporting facilities network [FR/2022/117].

3. The plan identifies a full range of capital developments, repair and maintenance, and spatial/master planning projects. In total, 56 projects were independently assessed and categorised by priority.

4. There is $150,000 Locally Driven Initiatives operational budget to implement the findings of the plan by way of grants to community led projects.

5. Forty projects were deemed eligible for this type of funding (35 community, five mixed) of which 11 medium-high priority projects were considered live projects, six of which could feasibly utilise funding over the next 12-18 months.

6. It is recommended that Karaka Sports Park Trust are supported with a grant of $150,000 towards the development of three netball courts/four tennis courts with dual markings at 321 Linwood Road, Karaka.

7. Should Franklin Local Board resolve to make the grant recommended, staff will work with the grant recipient to set in place a funding agreement and project plan to achieve the desired outcomes. The funding agreement template that will be used has been approved by council’s legal team.

8. A summary of the recommended community led project grant can be found in the table below.

Table 4: Summary of grant recommendation

Project

Purpose

Recommendation

Karaka Sports Park Trust

#21

To support the development of three netball courts/four tennis courts with dual markings at 321 Linwood Road, Karaka.

$150,000

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) grant Karaka Sports Park Trust $150,000 to support the development of three netball courts/four tennis courts with dual markings at 321 Linwood Road, Karaka.

Horopaki

Context

Franklin Local Board - Customer and Community Services Work Programme 2022/2023

9. On 28 June 2022 Franklin Local Board approved the Customer and Community Services Work Programme 2022/2023 including item 2, Franklin Sport and Active Recreation Facilities Plan implementation [FR/2022/92].

10. Item 2 Activity Description: Support priority projects identified within the Franklin Sport and Active Recreation Facilities Plan. Assess implementation options for funding based on criteria adopted as part of the 2022/2023 plan refresh.

11. This item has $150,000 Locally Driven Initiatives operational budget allocated for 2022/2023.

Franklin Sport and Active Recreation Facilities Plan

12. The original Franklin Sport and Active Recreation Facilities Plan was adopted in August 2016 [FR/2016/153] with a further priority project refresh adopted in March 2019 [FR/2019/30].

13. Implementation of the 2016 plan realised an investment of more than $800,000 into the community sport facilities network across a wide range of codes/activities, servicing both Franklin and beyond.

14. In 2022 the local board supported the refresh of the Franklin Sport and Active Recreation Facilities Plan which was adopted 23 August 2022 to provide strategic guidance on the provision of the local sporting facilities network [FR/2022/117].

15. The plan outlines the current network of sport and active recreation facilities across Franklin (irrespective of ownership) and identifies existing and future provision challenges and needs.

Tātaritanga me ngā tohutohu

Analysis and advice

Implementation of the plan

16. The holistic nature of the plan provides a foundation for implementation to take a variety of forms relative to the asset ownership, scale of project or action required by the decision maker.

17. A three-pronged approach will be taken:

a) Direct investment through grants to community owned facility projects (LDI opex)

b) Quality advice to support asset-based work programme decisions and resource allocation (LDI capex, renewals, growth funding), through the local board work programme planning cycle

c) Quality advice to support advocacy, leverage, and partnership opportunities

Diagram 1: Implementation approach

Prioritisation of projects

18. The plan identifies a full range of capital developments, repair and maintenance, and spatial/master planning projects. In total, 56 projects were independently assessed and categorised by priority.

19. Priority projects identified in the development of the plan were assessed using four guiding principles, derived from Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039 and supported by a series of components from The New Zealand Sporting Facilities Framework.

20. The project assessment criteria including principles of investment and sub-criteria weightings can be found in Attachment A as Appendix B.

23 April 2023 – Workshop

21. Staff provided implementation advice including community grant recommendations at the 23 April 2023 direction setting workshop.

22. Elected members were supportive of the grant recommendations provided which remains consistent with the information presented in this report.

Community grant recommendations

23. There is $150,000 Locally Driven Initiatives operational budget to implement the findings of the plan by way of grants to community led projects.

24. Of the 56 projects within the plan, there was a spread of asset ownership or project lead, as categorised below:

· 2 school-based projects, Bombay Primary pool, and Pukekohe High floodlights

· 35 community projects, typically clubs or trusts

· 5 mixed in nature, whereby council or the community group could lead and/or own

· 14 council projects ranging from planning to $3M+ construction

25. Staff have collated data and insights following a series of site visits, phone calls and emails with community groups which has supported the findings from the development of the plan resulting in the analysis herein.

26. Forty projects were deemed eligible for this type of funding (35 community, five mixed) of which 11 medium-high priority projects were considered live projects, six of which could feasibly utilise funding over the next 12-18 months.

Table 1: Assessment and recommended funding for live community led priority projects

Project	Analysis	Recommendation
Counties Manukau Hockey #12 Practise turf, lighting, turf resurfacing	This project has multiple facets to enhance the hockey experience at Rosa Birch Park. The practice turf entails a strip approximately 20m x 100m running parallel to turf two which has recently been completed largely thanks to the support of Grassroots Trust. The renewal of turf two lighting has been supported by Foundation North and will see the replacement of 24 lamps which are currently not working. The last remaining element identified is the resurfacing of turf two which comes at a cost of $360,000 with the group planning to commence their fundraising drive following the success of the lighting project only coming through in April. Counties Manukau Hockey have already held talks with Foundation North, Grassroots Trust and NZ Community Trust, with a strong track record of successful grant applications. they are hoping to get this mahi started by March 2024 prior to the winter season starting. Lease expires 2030.	Not recommended for funding
High

Whakaupoko Landcare #14 Develop master trails plan	This project reads as council led on the plan however can be delivered externally with oversight of council staff. Personnel within the Whakaupoko Landcare and/or Te Ara Hīkoi setup have confirmed their capability to develop this plan. There is an array of existing and proposed trails across Franklin and a vision to connect towns. It is integral there is a clear, shared understanding of trail ownership and obligations when working with multiple land owners, and important that any investment in the development of trails is safeguarded with the appropriate public access agreements in place. Given the potential targeted rate proposed and the deployment of council staff dedicated to progressing this mahi, this project would be more suitably led by council in alignment with timelines and outcomes sought from the broader trails aspiration.	Not recommended for funding
High

Karaka Sports Park (KSP) #21 Multisport development – Tennis and netball	A circa $28M multisport development in its entirety this project was to be the One Local Initiative which was put on hold following the COVID-19 pandemic. Karaka Sports Park have twice been turned down with applications to the regional council Sport and Recreation Facilities Investment Fund seeking support to develop four tennis courts/three netball courts dual-marked. This project involves the laying of a concrete base, applying the synthetic surface, fencing, and lighting at a total cost of $658,340. Staging the works by removing the lighting installation brings the cost to $407,780. At this stage the group can contribute $75,000 towards the project leaving a balance of $332,780. Given the scale, support for the project would be as a seed funder with the condition of the group leveraging this investment to fundraise the remaining amount. Lease expires 2029.	$150,000 Project balance of $182,780 after KSP contribution
Medium-High

Maraetai Beach Boat Club #22 Upgrade outside toilets, showers and wet-rooms	Recipient of a local board grant of $46,545 in 2020/2021 to renovate the toilets and changing area and lay a concrete foundation to construct a shower block. There is a $50,000 shortfall for the current element of the project however an additional investment of circa $100,000 would be required to construct walls and a subfloor of which the showers will go underneath. The club is confident it will have the $100,000 needed to progress the project to a point where the showers could be installed before then completing the project in its entirety at club cost. Seeking $50,000 with a further $250,000 investment to complete the walls and upper storey, $100,000 of which would be required to enable the showers to be installed. Lease expires September 2023.	Not recommended for funding
Medium-High

Pukekohe Showgrounds #23 Develop concept plan	A recipient of a local board grant of $36,200 in 2018/2019 to develop a toilet and changing room facility, this site is home to a number of sporting codes both field based and indoors spread across the park. CLM Community Sport are supporting the group to develop a strategic plan for the organisation. Outcomes of this plan may inform the need for a concept plan in the future. Eke Panuku have recently renewed the lease to provide community access to the sports fields for a further five-year period. Investment decision for the site should be made in relation to alternate options and the consequent need. The future development of Belmont Park will affect use of sports field based codes. Privately owned land – Eke Panuku hold a lease for community access expiring 2028.	Not recommended for funding
Medium-High

Pōhutukawa Coast Mountain Bike Club #24 Whitford Forest development of trails, carpark, toilets	The club currently have a live application seeking funding through a council multi-board grant. The application is focused on Maraetai based trails, seeking to rebuild an existing grade three trail and construct a further two trails at a total cost of $74,000. Recipient of a local board grant of $70,285 in 2020/2021 which was complemented by a grant from the regional Sport and Recreation Facilities Fund of $109,440 to develop new tracks and carry out work to winter proof existing tracks. The club are yet to gain access to the Whitford Block for the project proposed in this plan.	Not recommended for funding
Medium-High

Karaka Sports Park

27. It is recommended that Karaka Sports Park Trust are supported with a grant of $150,000 towards the development of three netball courts/four tennis courts with dual markings at 321 Linwood Road, Karaka.

28. The 17.5ha sports park is home ground to a number of codes including rugby, cricket, baseball, tennis, netball, and lawn bowls who have a range of core, ancillary and incidental needs to cater for their respective memberships.

29. Existing infrastructure on the park is varied in quality and quantity which in some instances is prohibiting the growth of codes providing opportunities to participate in community sport.

30. There has been considerable investigation, analysis, and planning work carried out to date for the broader development of Karaka Sports Park, including the 2020 PWC Detailed Business Case commissioned by council.

31. The business case supported the $28.3M One Local Initiative item and proposed council funded the capital cost including significant field and lighting upgrades, the redevelopment of a clubroom facility and a series of infrastructure developments to support the multi-code intent of the park.

Image 1: PWC Karaka Sports Park Detailed Business Case

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32. Since the COVID-19 pandemic there has been little clarity regarding the future of the One Local Initiatives programme. Given the current financial climate the staged implementation and empowering of community led solutions is prudent.

33. The outdoor courts project is considered part of Stage 1 of development for the Karaka Sports Park Trust, landowner approval and resource consent have been approved.

34. The tennis club currently has between 120-150 members from junior through to senior ages with the courts also utilised for informal public use. The netball club have 28 teams equating to around 300 players from junior through to senior grades.

35. The Sport NZ Insights Tool illustrates notably higher participation rates for netball (primary and secondary age participants), in Franklin, than the national average.

36. A more detailed analysis of the recommended priority project can be found in the table below.

Table 2: Benefits and risks of the recommended priority project

Karaka Sport Park – Development of tennis/netball courts

Benefits

The proposed development significantly increases provision for netball who do not currently have access to courts at the park. For tennis it is noted facilities are at capacity and consequently inhibiting growth.

The plan identifies that there are no public outdoor courts located in nearby growth areas of Paerata or Drury, with a strong need for youth-related informal recreation facility provision. This project would provide increased access to sporting facilities available for local youth.

A centralised, hub offering, of multiple sport and recreation opportunities supports a whānau focussed environment to lead a healthy active lifestyle and mitigates barriers to participation such as time and travel.

Utilisation for netball would predominantly support weekday training provision and informal or ad hoc weekend competition play with the structured winter season offerings based at the centres as part of netballs hub and spoke provision model.

Increased capacity for tennis will allow for growth in numbers and increased opportunities for training and gameplay with greater opportunity to schedule competition play for a larger catchment i.e. activating more courts at once.

Tennis

Manukau Tennis Centre 18km

Counties Tennis Centre 14.5km

Netball

Pukekohe Netball Centre 14.5km typically 16-24min drive on weekdays between 4pm-6pm

Papakura Netball Centre 11km typically 14-26min drive on weekdays between 4pm-6pm

Risks

There is a risk the Trust and/or clubs are not able to leverage local board seed funding. Local board funding would be contingent on the group’s ability to raise the total project cost. The Trust has received funding from Foundation North in the past and is currently investigating alternate funding sources. Staff will ensure there is a connection with CLM Community Sport to provide hands-on funding support.

Community access conditions would need to be agreed upon between the Trust and funders of the project. the Trust have indicated a willingness to investigate ways to ensure there is public access that compliments the requirements of affiliated users.

There is an expanding market of providers who can offer keyless entry solutions through online booking systems. Pin codes, swipe cards and app-based technology is becoming more common and provide the requisite security required, the collation and tracking of utilisation and the flexibility to manage affiliate and public use.

It is standard for council funding agreements to include community access clauses tailored to the scale of investment and type of project.

37. Investment in the recommended project would support outcomes related to the Franklin Local Board Plan including:

· Outcome 3: Fit for purpose places and facilities

· Outcome 6: A sense of belonging and strong community participation

38. An update on live projects which have received council funding through the local board or regional Sport and Recreation Facilities Investment Fund (SRFIF) can be found in the table below.

Further implementation considerations

Council led projects

39. Fourteen projects are considered to be of council responsibility with a further five mixed in nature requiring a partnership approach with community groups.

40. Staff continue to work in collaboration to effectively analyse the inclusion of projects into the local board work programme. The adopted plan has been shared with council teams working in the following areas:

· Area Operations

· Local Board Work Programme Planning

· Parks Maintenance

· Community Leasing

· Local Board Services

Sport and Recreation Facilities Investment Fund

41. Through the Long-Term Plan council will invest $150M into community sport and recreation facilities over a ten year period.

42. Investment will be made through the regional Sport and Recreation Facilities Investment Fund which adopts 13 priority criteria points weighted and informed by the Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039.

43. Several priority projects within the plan show a level of strategic alignment to the investment principles guiding regional decision-making. Financial leverage would support any application however before fundraising has been committed this cannot be considered a current strength.

Table 3: Advocacy and leverage opportunities for consideration

Project

Alignment

Franklin Gymsports

*Development of new facility

SRFIF criteria alignment: core infrastructure; inactive communities; strategic alignment; large scale

Key considerations: securing tenure of land, securing funding partners to strengthen financial leverage

Pukekohe Indian Association

*Development of gymnasium

SRFIF criteria alignment: core infrastructure; strategic alignment; large scale

Key considerations: further details required including the intended use/type of sport in order to assess alignment with “people” criteria, financial leverage would strengthen grant application

Trails

#14

*Development of trails

SRFIF criteria alignment: core infrastructure; high participation; partnerships; inactive communities; benefit to Māori; environmental sustainability; strategic alignment; scale

Key considerations: alignment to an adopted master trails plan, securing tenure of land across likely multiple owners, potential financial leverage from identified project partners

Karaka Sports Park

#21 linked to #34 & #35

Multi-sport development

SRFIF criteria alignment: core infrastructure; scale

Key considerations: applications would be assessed on their individual merits for alignment with criteria, financial leverage would strengthen grant application, clear delineation between community and council ownership and responsibilities required

Waiuku Netball Centre

#37

Covered courts

SRFIF criteria alignment: core infrastructure; high participation; inactive communities

Key considerations: ability to raise funding external to council to strengthen funding leverage

*Denotes change of wording from what is in the plan – the rewording better reflects the alignment of the whole project rather than the current stage of the project

Tauākī whakaaweawe āhuarangi

Climate impact statement

44. The purpose of funding is to support Karaka Sports Park Trust towards the development of a new built facility. The built environment is one of eight priorities within Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

45. Staff will develop a funding agreement which will outline the requirement to assess the environmental impact as part of the design, construction, and ongoing operational viability of the court development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

46. There are no implications on known plans or projects for the wider council whānau.

47. Staff will continue to work collaboratively across departments to ensure developments on Karaka Sports Park are aligned to the masterplan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

48. On 25 June 2019 Franklin Local Board endorsed the findings of the indicative business case for the development of multi-sport facility and upgrades to Karaka Sports Park [FR/2019/77].

49. Subsequent to the indicative business case the detailed business case was adopted by the local board 5 May 2020 [FR/2020/21].

50. At the 23 April 2023 direction setting workshop staff provided a recommendation to support Karaka Sports Park Trust through a grant of $150,000.00 towards the development of three netball courts/four tennis courts with dual markings

51. Elected members were supportive of the grant recommendation provided at the workshop, this remains consistent with the information presented in this report.

Tauākī whakaaweawe Māori

Māori impact statement

52. The 321 Linwood Road site is not identified as site of cultural significance to Māori.

53. The 2020 PWC detailed business case undertook engagement with mana whenua and Karaka Sports Park Trust have established a relationship with their local mana whenua iwi Ngāti Tamaoho.

54. Ngāti Tamaoho are aware of the masterplan for the park and have been welcomed to attend Trust meetings and contribute to the ongoing development of the park.

Ngā ritenga ā-pūtea

Financial implications

55. On 28 June 2022 Franklin Local Board approved the Customer and Community Services Work Programme 2022/2023 including item 2, Franklin Sport and Active Recreation Facilities Plan implementation [FR/2022/92].

56. Item 2 Activity Description: Support priority projects identified within the Franklin Sport and Active Recreation Facilities Plan. Assess implementation options for funding based on criteria adopted as part of the 2022/2023 plan refresh.

57. This item has $150,000 Locally Driven Initiatives operational budget allocated for 2022/2023.

58. There are no financial implications in implementing this work programme item.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. Please refer to Table 2, benefits and risks of the recommended priority project, in the above analysis and advise section.

60. Given the scale of the project this grant would make the local board a part funder leaving a project balance of $182,780 following the contribution of the Trust. There is some risk the recipient is unable to fundraise the remaining budget required. This risk is offset by the terms of drawdown within the development funding agreement used for this type of project.

Ngā koringa ā-muri

Next steps

61. Should Franklin Local Board resolve to make the grant recommended, staff will work with the grant recipients to set in place a funding agreement and project plan to achieve the desired outcomes. The funding agreement template that will be used has been approved by council’s legal team.

62. A progress update will be provided within the process for implementation of the Franklin Sport and Active Recreation Facilities Plan in 2023/2024.

63. A summary of the recommended community led project grant can be found in the table below.

Table 4: Summary of grant recommendation

Project

Purpose

Recommendation

Karaka Sports Park Trust

#21

To support the development of three netball courts/four tennis courts with dual markings at 321 Linwood Road, Karaka.

$150,000

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Franklin Sport and Active Recreation Facilities Plan (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Kieran Nevey - Sport & Recreation Lead

Authorisers

Dave Stewart - General Manager Active Communities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

23 May 2023

Update on Mangrove management and Ecology in Waiuku 2023

File No.: CP2023/03184

Te take mō te pūrongo

Purpose of the report

1. To provide information on mangrove management and ecology in Waiuku.

Whakarāpopototanga matua

Executive summary

2. The Waiuku Restoration Group (Mudlarks) hold a vision to return the Waiuku River to a more open water environment similar to what existed in recent history prior to mangrove expansion.

3. Mangroves are a species native to New Zealand. Mangrove habitat and mangrove cover has expanded significantly in inter-tidal areas of northern North Island harbours over the last century. The largest contributor to this is the significant sediment deposition that has occurred through vegetation removal, rural land use and urban development in the catchments. Warming climate resulting in reduced frosts has likely also aided mangrove expansion in some areas.

4. Auckland Council’s Parks, Sport and Recreation (now Parks and Community Facilities) department holds a resource consent, approved in April 2015, which allows for 75 hectares of mangrove forest removal in the Waiuku River to provide recreational access and open water views while excluding six areas from removal to protect the habitat of threatened indigenous species, specifically the Banded Rail.

5. Since 2016, staff have supported the Franklin Local Board work programme and projects regarding funding to the Mudlarks and restoration of adjacent council land.

6. From 2016 to 2023, under the current consent, Mudlarks have undertaken sizeable areas of mangrove removal and management. In recent years the attention of the Mudlarks has shifted to the maintenance of cleared areas.

7. In 2019, following advice and recommendations from the Coastal Regulatory team, Parks and Community Facilities withdrew approval for Mudlarks to remove all mangroves in parts of the area the consent covers. This withdrawal of approval was based on the presence of threatened species, as reported by Myers Ecology (refer Attachment C).

8. In 2022, the Mudlarks approached Parks and Community Facilities to discuss undertaking mangrove removal in the retained areas, as seeds from the areas are re-populating the harbour. Mudlarks’ request included the possibility of removal between staged areas. This removal would require a variation to the existing consent or application for a new consent by any party.

9. Noting that the reason for retention of mangroves is habitat protection for threatened species, neither Parks and Community Facilities or Environmental Services support mangrove removal in the retained areas.

10. In August 2022, a meeting was held between Auckland Council staff and the Mudlarks – where Mudlarks outlined the expansion issues and Parks and Community Facilities staff confirmed that they would not support a variation or a new consent to remove the retained areas.

11. In December 2022, Mudlarks took a deputation to the Franklin Local Board’s business meeting to request member support in pursuing their request to extend mangrove removal into the retention areas. The group also presented a community petition to show local support for their request.

12. Environmental Services and Parks and Community Facilities staff attended a local board workshop on 7 March 2023 to provide information on mangrove ecology and to share rationale for the decision to not vary the current consent.

13. On 16 March 2023, a site visit took place at Waiuku hosted by the Mudlarks. The local board and council staff were shown the existing mangrove removal area and retained areas and expansion issues were discussed.

14. Once contextual information and ecological detail on mangrove removal has been formally presented and noted by the Franklin Local Board, this report will be shared with other local boards and staff that have expressed interest in this topic.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) notes the information in the report on mangrove management in the Waiuku River and the documented aspects of mangrove ecology, including the importance of retaining areas of mangrove habitat for threatened species.

Horopaki

Context

The Waiuku Restoration Group’s original request

15. The Waiuku Restoration Group (Mudlarks) hold a vision to return the Waiuku River to a more open water environment that existed in recent history prior to mangrove expansion as a consequence of increased inflows and deposition of fine sediment into the Waiuku River due to intensive land uses and development.

16. In 2014, the Mudlarks requested council support for an increase to mangrove removal in areas at the head of the Waiuku River. The mangrove removal being proposed required resource consent under the Auckland Unitary Plan.

The consent process

17. Auckland Council’s Parks Sport and Recreation department (now Parks and Community Facilities) were issued a consent in 2015 for the removal of mangroves over a 75 hectare area within the Waiuku Estuary of the Manukau Harbour. The consent is provided in Attachment A.

18. The original consent was for staged mangrove removal using hand operated machinery over a 30-year period. Six areas of mangroves were to be retained. The application proposed the preparation of a mangrove removal management plan and staging plan to undertake the works, additional planting and pest plant and animal monitoring.

19. From 2016 to 2023, under the current consent, the Mudlarks have undertaken sizeable areas of mangrove removal and management. This work has been done systematically with areas outlined and approved in stages (refer Attachment B). The mature mangroves are cut using chainsaws and then bundled up and transported to the Waiuku wharf by the Mudlarks’ own barge. There they are chipped into mulch and distributed to members of the community that ask for it. The chipping costs are paid through local board funding via the work programme and a funding grant.

The consent conditions

20. The purpose of the original consent application was to establish a more open and natural coastal character, enhance access to the estuary and re-establish the navigable waters that were previously available prior to mangrove colonisation. The retention of specific areas of mangroves in the approved consent aligns with the policy directive of protecting significant coastal habitats and avoiding effects on threatened species.

21. Conditions of the consent include planting of riparian edges where mangroves are cut and pest control in the retained areas.

22. The resource consent held by council to remove mangroves from the Waiuku estuary identified areas where mangroves could be removed (marked yellow in figure1 below) and areas where mangroves were to be retained to protect Banded Rail, (marked red in figure1). Consent conditions require that if the consent holder wished to remove mangroves from the yellow areas during the Banded Rail breeding season (September to February) that it needed to demonstrate that no Banded Rail were present in the areas proposed to be cleared. On behalf of the consent holder, the Mudlarks sought to remove mangroves from the yellow areas during the breeding season. Myers Ecological was contracted to investigate and undertake a survey. The survey found that Banded Rail habitat was present in the area proposed for clearance. In compliance with the conditions of consent, the clearance of mangroves from these areas during the Banded Rail breeding season was not approved.

Figure1
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23. No areas of mangrove removal or retention were swapped in this assessment and no change to the resource consent was required for this reduction in removal, or future reductions in removal (see 2019 map attached with expanded retainment area attachment D).

Mudlarks request for variation in 2022 to date

24. In April 2022, due to seedling control and mangrove expansion, the Mudlarks group approached Auckland Council with a request to remove the mangroves within the retained areas as indicated in the consent.

25. On 17 August 2022, a meeting was held with representatives of Parks and Community Facilities (the consent holder), Environmental Services and the Resilient Land and Coasts teams, along with members of Mudlarks group, to discuss the request. Mudlarks presented a petition of support from the local community. At this meeting, Parks and Community Facilities confirmed that they would not support the proposal to remove the retained areas of mangroves via new or varied consent, for reasons previously stated.

26. On 22 November 2022, the Mudlarks made a deputation request to Franklin Local Board. The group presented the petition (referred to in paragraph 25) as well as 12 letters to support a change to the consent to allow removal of mangroves from the areas which have been retained as indigenous fauna habitat. The board has requested a summary with an outline on ecological considerations from the Infrastructure and Environmental Services Directorate.

27. On 7 March 2023, staff from Environmental Services and Parks and Community Facilities attended a workshop to discuss the ecology of mangroves, including how they came about in the local area and the complexity of management.

28. On 16 March 2023, staff from Environmental Services and Parks and Community Facilities attended a field site visit with Franklin Local Board members and Mudlark members to see and discuss the progress made on mangrove removal efforts, mitigation planting and pest control.

Tātaritanga me ngā tohutohu

Analysis and advice

29. The Auckland Unitary Plan recognises that mangrove removal may be required to maintain or enhance ecological areas where this is consistent with the values of the relevant overlay. In such cases, mangrove removal is a discretionary activity. Waiuku Estuary has a Significant Ecological Area overlay and consent is required to remove mature mangroves from these areas.

Ecological Values of Mangroves

30. From a Coasts and Ports Conference 2015 Dr S DeLuca (of Boffa Miskell) writes that:

· Mangroves form an important part of coastal vegetation sequences i.e., seagrass-mangrove-saltmarsh-terrestrial coastal vegetation and estuarine vegetation mosaics within harbours and estuaries." [De Luca. S., 2015]. Species that use mangrove stands at high tide more than other estuarine or marine habitats include short-fin eel, grey mullet, flounder, yellow eye mullet and estuarine triplefin. Pilchards and anchovy are also common within mangrove habitats. A study of fish communities within mangrove stands in the Waitemata Harbour revealed a high abundance of fish. [De Luca, S., 2012. Baseline Marine Ecological Monitoring (Marine Reserves Act), Waterview Connection Causeway Project, Report prepared for New Zealand Transport Agency]

· Reef heron, white-faced heron and pukeko forage in tidal channels within mangrove stands and roost in mangroves. New Zealand kingfisher use mangrove stands for roosting, foraging, and breeding habitat and banded rail (an at-risk species) forage extensively within mangrove stands. In addition, kingfisher, bittern, white heron, grey warbler, spotless crake, silvereye, fantail, shining cuckoo, royal spoonbill, pied shag, little black shag utilise mangrove stands.

· Many native birds and fish that use mangrove stands feed upon the benthic invertebrates that inhabit them. A large range of invertebrate taxa occur within mangrove stands including numerous species of crab, snail, bivalve, gastropod, worms and crustacea such as snapping shrimp. Mangrove trees themselves provide a substrate for sessile invertebrates such as black mussels, barnacles, rock oysters and Pacific oysters. In addition, the larvae of an endemic moth (Planotortrix avicenniae) are found only on mangroves.

· The regular tidal inundation of mangrove stands is likely to provide wading birds that utilise mangrove habitat for roosting and foraging with some protection from predation by mustelids and cats.

· Mangroves also play an important role in natural coastal processes such as shoreline protection and trapping of sediment. "Whilst there may be non-ecological reasons for the removal of mangroves, the ecological benefits often put forward in support of mangrove removal are not supported by robust data or published scientific literature". [De Luca, S., 2015] (full paper in attachment E)

31. Furthermore, and as noted in the Environment Court decision Graeme v Bay of Plenty Regional Council [2013] NZEnvC 173 [at para 50], (Attachment F) "Mangroves have ecological value and their removal has no ecological benefit. Although it may lead to change to one habitat, it is not possible to say whether a new habitat is better or worse than the old - they are simply different habitats...."

32. In May 2007 Auckland Regional Council received a report prepared by National Institute of Water and Atmospheric Research Ltd (NIWA), titled ‘The New Zealand mangrove: review of the current state of knowledge’, which discusses and outlines the effectiveness of mangrove management initiatives and shares that large-scale clearance of mangroves can be costly in terms of equipment and person-hours, and also require on-going and active management to prevent seedlings re-establishing. Investment into mangrove removal, such as Waiuku river, will be on-going for an infinite time into the future. The full report can be found here.

Natural mangrove regeneration and Auckland Council’s position

33. With reference to the NIWA report in paragraph 32 above, there is evidence that the current removal approach in the Waiuku river is not sustainable and that continuation of the current level of control will require a significant ongoing volunteer and financial commitment. There is also a requirement that monitoring, and mitigation must continue under the current resource consent.

34. The council’s position for retained areas has not changed since the consent was issued because:

a) the consent provides for mangrove removal in areas that were not considered significant for banded rail, and

b) it provides for the retention of mangrove habitat where that was considered significant for banded rail, and

c) is coupled with mitigation measures such as restoration planting in removal areas and pest control.

35. There are additional environmental benefits for retaining mangroves including climate change and their ability to capture and store carbon (further details provided in the climate impact section).

36. At the time the consent was applied for and issued, it was known that mangrove propagules would recolonise the area where the mangroves were removed, and that this would require ongoing maintenance.

37. If at some stage, the Mudlarks are no longer able to undertake the consented removal work, and no one else in the community wishes to take it on, then cleared areas will re-generate.

38. Parks and Community Facilities and Environmental Services teams do not wish to seek a change of consent, as this is counter to council’s wider responsibilities with regard to indigenous species management and protection.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39. In June 2019 Auckland Council declared a climate emergency and in response to this the council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.

40. Mangroves provide carbon sequestration, which means they capture and store carbon dioxide. Mangroves are able to store and stockpile carbon from the atmosphere during their growing period from 50 metric tons to as much as 220 metric tons per acre. Estuarine wetland systems are receiving increasing attention with respect to future risk of decline due to coastal hazards and sea level rise associated with climate change, particularly in recognition of the potential loss of valuable ecosystem services like carbon sequestration.

41. Mangroves are also likely to have increasing value for coastal protection and reducing sediment erosion in future climates (Lundquist et al. 2011; Rouse et al. 2017), such as the recent 2023 Auckland impacts from the Auckland Anniversary weekend flooding and Cyclone Gabrielle.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42. The detail in this report was developed collaboratively with the Parks and Community Facilities, Environmental Services, Resilient Lands and Coast teams and the Relationship Management Group in Infrastructure and Environmental Services. With each department/team contributing according to their involvement and expertise.

43. Operational detail was provided in relation to the enacting of the resource consent from Parks and Community Facilities, ecological advice from Environmental Services, with Māori advice being shared from the Relationship Management Unit.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

44. The Franklin Local board has supported Mudlarks operations, since the consent was granted in 2016, through an annual grant towards their operations and a budget line managed by Parks staff.

45. In December 2022, Mudlarks took a deputation to the Franklin Local Board, that included a community petition supporting their work, to ask for member support in pursuing their request to extend mangrove removal into the retention areas.

46. In February 2023, a workshop briefing on mangrove ecology and the issues around mangroves removal was held with the local board.

47. Local board members and staff from Parks and Community Facilities and Environmental Services attended a site visit to the Waiuku Estuary to view Mudlarks operations on 16 March 2023.

Tauākī whakaaweawe Māori

Māori impact statement

48. Ngaati Te Ata worked collaboratively with staff through the 2015 engagement, during the consent process and were key to advice given, in-particular, on cultural effects of mangroves. As the mangrove removal areas are in the vicinity of sites and places of value to mana whenua, discovery protocols are required as a condition of the consent.

49. In an article published on 7 May 2019 titled ‘Muddied Waters: Perceptions and Attitudes towards Mangroves and their removal in New Zealand’ (Attachment G ref paragraph 4.5) advice was provided by Margaret Brown and John Perrott who worked with kaitiaki across Manukau.

50. This review highlighted that the kaitaki spoken to on the topic saw the issue of mangrove expansion and subsequent removal from an all-encompassing, holistic perspective. The long-term nature of removal was spoken about, recognising that continued maintenance and management are required. Expansion was seen as a “natural response to an unnatural situation.”

51. The report also referenced strong objection to further removal of mangroves at one site, until more monitoring on sediment flushing and contaminants held in mangrove sediments is carried out. Chemical contamination was a driving factor for dissimilarity between other participants, with Auckland Council and conservation organisations ranking this as an important issue affecting mangroves.

52. The kaitiaki involved in the engagement work, strongly disagreed that aesthetics was an important reason for removal. “The resource should be the priority, not the person, and shared that their priorities were water quality, restoring kaimoana (seafood) habitat and waka access. Tipping points in terms of pollution affecting biodiversity of fish and harming wairua (spirit) of the harbour was also spoken about. Some thought that there were bigger issues at hand to deal with than removing mangroves as published in article 7 May 2019. The larger theme that came through was the overriding restoration of the degraded environments surrounding the coast of the Manukau was an important goal, as well as recognising that mangrove expansion was a wider problem, related to land-use change including rural practices and industrialisation. This is a view reflected in the literature as part of kaitiakitanga (guardianship); the responsibility to maintain both the well-being of humans and natural resources.

Ngā ritenga ā-pūtea

Financial implications

53. When the Mudlarks began removing mangroves under the consent in 2016, the Franklin Local Board provided $40,000 each year through Local Discretionary Initiatives (LDI) for operational support to the Mudlarks. From 2019 onwards, this was reduced to $30,000. This work includes chipping the mangroves, health and safety training and support, ecology reports on banded rail sites and revegetation and pest plant and pest animal control supplies.

54. Franklin Local Board has also provided a $10,000 annual grant to the Mudlarks to enable their operational equipment and services.

55. Under the Parks and Community Facilities upcoming 2023/2024 work programme, a proposed amount of $40,000 exists for the Franklin Local Board to make decisions on funding support for Mudlarks in the next financial year. This is an independent discussion and no decision on whether funding is approved or not is required by this report being presented.

56. As consent holder, Auckland Council Parks and Community Facilities are liable for ensuring that all conditions of the resource consent are met. This includes conditions around how mangrove removal is undertaken but also that mitigation such as planting, and pest plant and animal control is undertaken. If Mudlarks are unable to meet the conditions, then Parks and Community Facilities will be required to meet them. See risks and mitigations below for further comment.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57. Some members of the community wish to see a change to the existing consent and Auckland Council facilitating further mangrove removal in the retention areas. This can be mitigated by having the information in this report on the importance of retaining the identified mangrove areas publicly available via the Franklin Local Board’s business meeting, along with the development of some clear communication in local media approved by the local board communications team and Auckland Council Parks and Community Facilities. Risk is considered low.

58. There is a risk that planting required as part of the consent conditions to mitigate impacts of removal is not undertaken in accordance with the intended outcomes. While planting is a condition of the consent, it is not specific in detail as to how much planting should be done to the amount of mangrove clearance. This can be mitigated by the Parks and Community Facilities team working closely with the Mudlarks and agreeing on these details before staged work is undertaken. This risk is considered medium.

59. The local board could engage with or consult on wider community interest and uses of the Waiuku River to identify areas where the board may support funding ongoing mangrove management for wider community recreation and amenity reasons while having confidence in the community capacity and interest in the ongoing mangrove management of these areas. Threatened species considerations would need to be taken into account as a part of this.

Ngā koringa ā-muri

Next steps

60. Formally presenting this report at the May 2023 Franklin Local Board business meeting to enable members to note Auckland Council Parks and Community Facilities and Environmental Services information and advice.

61. Sharing of this report had been requested by other boards and council teams and this will be sent direct to teams and via the Relationship Advisory team to boards, after it has been discussed and the information shared and noted by the Franklin Local Board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Consent E Decision - Attachment A	63
b ⇩	Plan - Attachment B	75
c ⇩	Myers Banded Rail Survey _ Attachment C	83
d ⇩	Updated management areas - Attachment D	95
e ⇩	Mangroves in NZ Misunderstandings - Attachment E	97
f ⇨	Graeme B Vses Anchor BOP - Attachment F (Under Separate Cover)
g ⇨	Sustainability article - Including Kaitiaki engagement - Attachment G (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Donna Carter - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

23 May 2023

Shoreline Adaptation Plan Programme: Āwhitu and Manukau South reports

File No.: CP2023/05884

Te take mō te pūrongo

Purpose of the report

1. To seek local board endorsement for two Shoreline Adaptation plans for: Āwhitu (Attachment A) and Manukau South (Attachment B)

Whakarāpopototanga matua

Executive summary

2. Shoreline Adaptation Plans are being developed across Auckland to provide a long-term adaptation strategy for council-owned land and assets in response to the impacts of coastal hazards and climate change (including sea-level rise).

3. The Shoreline Adaptation Plan work programme commenced February 2021 with the development of the Whangaparāoa pilot. Āwhitu (Attachment A) and Manukau South (Attachment B) represent plans three and four of a total series of twenty plans to be completed across the regions. The Āwhitu and Manukau South plans have been developed in parallel.

4. Mana Whenua engagement with local iwi Ngaati Te Ata Waiohua, Ngāti Tamaoho, Waikato – Tainui and Te Ākitai Waiohua was first initiated in May 2022 and will continue as further Shoreline Adaptation Plans are developed. To date, this engagement consisted of hui both online and in person. Engagement included site visits with local iwi within both Shoreline Adaptation Plans areas and reviews of Shoreline Adaptation Plan documents as they were developed. The values of mana whenua and local iwi involved in this project have been applied through the choice of adaptation strategies selected for both Āwhitu and Manukau South.

5. Community engagement for both plans commenced in July 2022 and closed in October 2022. Community engagement has included a range of both digital and in-person events to identify community use and values from which objectives for each plan area were developed.

6. The Āwhitu peninsula coastline between Karioitahi ki Rukuwai (Karioitahi beach - border of the Auckland region) and Rauau Point to the southeast, was divided into nine coastal cells containing 23 stretches of coastline. Through considering the results of the technical coastal hazards risk assessment, local iwi feedback, infrastructure and community objectives, a series of adaptation strategies were developed across the short, medium and long-term. Regionally consistent strategies of ‘Hold the Line’, ‘Limited Intervention’, ‘No Active Intervention’ and ‘Managed Retreat’ are considered.

7. The Manukau South plan area includes seven coastal units the coastline between Rauau Point (north of Te Toro) to Elletts beach in the east, was divided into 37 discrete coastal stretches (see Figure 2). This plan was developed in parallel to the Āwhitu plan and included the same process in selected final adaptation strategies.

8. The result of the development of these strategies has demonstrated that:

· Most of the Āwhitu and Manukau South shoreline areas can be managed over the next 100 years with no active intervention; and limited intervention in areas which includes provision for maintenance of existing infrastructure and its landward relocation where these are routinely renewed in the future.

· Coastal stretches identified as hold the line, in the short and medium term, have a strong link to infrastructure and reflect recent investment in coastal erosion protection structures.

· In the long term, managed retreat is required in some locations to coordinate infrastructure retreat or realignment and avoid ongoing erosion pressures and more frequent inundation.

· The change in management strategy over time provides for a phased and adaptive management approach for coastal assets and infrastructure.

9. The development of Shoreline Adaptation Plans across the region is funded through the Long-term Plan as part of the climate action investment package. The strategies selected in the reports do not commit council to any additional investment and no financial investment decisions have been made at this time.

10. Implementation of the adaptation strategies recommended in the Āwhitu and Manukau South Shoreline Adaptation Plans requires integration into relevant council documents and plans including Asset Management Plans. Alongside monitoring of coastal assets and the surrounding coastal environment, this will help to inform the appropriate maintenance and renewal of assets through the corresponding work programmes through a collaborative effort across Auckland Council departments.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) ohia / endorse the Āwhitu Shoreline Adaptation Plan (Attachment A)

b) ohia / endorse the Manukau South Shoreline Adaptation Plan (Attachment B).

Horopaki

Context

11. The Shoreline Adaptation Plan Work
programme is focused on how we can
best manage and adapt Auckland
Council-owned land and assets to the impacts of coastal hazards and climate change over time. The programme is led
by Resilient Land & Coasts department and is developed collaboratively across Auckland Council including council-controlled organisations, Auckland Transport and Watercare.

12. The Shoreline Adaption Plan
programme was launched in February
2021 with a pilot study across
Whangaparāoa Peninsula. This was
followed by the Kahawairahi ki
Whakatīwai / Beachlands and East Pilot,
which the Franklin Local Board endorsed
in August 2022 and was approved by the
Planning, Parks, and Environment
Committee in March 2023 (resolution
PEPCC/2022/26)

13. Development of each Shoreline Adaptation Plan to date has included engagement with Mana Whenua, the local community and relevant infrastructure providers. This has identified specific values and objectives for shoreline management in each area. In combination with the technical results of a coastal hazards exposure assessment, these objectives are used to determine an appropriate series of shoreline adaptation strategies (see Figure 1).

14. The strategies provide high-level guidance on how coastal areas can be adapted over time to sustainably manage the escalating impacts of coastal hazards and climate change. Strategies include:

· No Active Intervention: allow natural processes and evolution of the coast to continue. This includes no investment in the provision or maintenance of any coastal defences.

· Limited Intervention: acknowledges that although the shoreline will not be fixed in the future, intervention and asset management in these areas are required. Limited intervention can include work to extend the life of an existing asset (for example seawall maintenance) and includes the landward relocation of assets as they are renewed. Limited intervention may also include nature-based measures such as dune planting.

· Hold the Line: maintain the coastal edge and/or land uses at a fixed location, using nature-based options (like beach nourishment) or hard structures (like sea walls).

· Managed Retreat: assets and activities are moved away from areas exposed to hazards in a controlled way, over time. Managed retreat allows greater space for natural buffers and reduces asset exposure to natural hazards.

15. The process of developing the Āwhitu and Manukau South reports and resulting recommendations of the Shoreline Adaptation Plan are further discussed below.

Tātaritanga me ngā tohutohu

Analysis and advice

Hazard risk assessment for Āwhitu and Manukau South

16. An assessment of the physical risk presented to council-owned land and assets within the Āwhitu and Manukau South shoreline areas due to coastal hazards (including predicted climate change impacts) was assessed across the short (20-year), medium (60-year) and long (100-year) term. The risk assessment approach has been developed for the Shoreline Adaption Plan programme, and the full results of which are appended in Attachment C.

17. The risk assessment considers the physical risk to council owned land and assets from coastal hazards and climate change. Assets are grouped into wellbeing’s including social (park and reserve assets) and economic (public three water infrastructure and roads). The physical risk to Significant Ecological Areas and the risk to cultural heritageas identified in the Auckland Unitary Plan are included in the risk assessment results located on council owned land.

18. The results of the risk assessment are presented as a series of tables (examples provided in Figures 2 and 3) for each hazard, demonstrating the changing risk over time for each of the wellbeing’s considered. The results show that:

· The overall risk outcomes for Āwhitu are highly variable. The west coast generally has high to very high risks in the present day, (see red circle in Figure 2), with increased risk from coastal inundation to network infrastructure over the long term. The northern coast is most at risk to coastal and rainfall inundation and erosional processes result in increases to cultural risks over time. The east coast has more variable risks, with the highest risks, occurring in the long term, for Āwhitu Regional Park, (see purple circle in Figure 2).
A picture containing text, screenshot, parallel, number

Description automatically generated Figure 2. Snapshot of the risk results for coastal inundation risk for the Āwhitu Shoreline Adaption Plan area

· Manukau South has greater risk from coastal erosion than coastal inundation and rainfall flooding for all wellbeing’s, particularly council owned land, such as esplanade reserves. (see red circle in Figure 3) and the cultural heritage sites located within these areas (see purple circle in Figure 3). The risk to network infrastructure is comparably low, due to low exposure of infrastructure assets within proximity to the shoreline and the road corridor being generally located away from the coastal edge.

Figure 3. Snap short of the 'traffic light' risk table produced for coastal erosion risk for the Manukau South Shoreline Adaption Plan area.

19. The risk assessment results were used to inform discussions of the changing coastal environment with local iwi, infrastructure providers (Community Facilities, Healthy Waters, Auckland Transport and Watercare), amenity and open space specialists (Parks, Sports, and Recreation, Community Facilities) and the local community. An understanding of changing risk over time has provided the technical basis to determining and changing high-level adaptation strategies along the coast.

20. Watercare and Auckland Transport were involved in the development of the both the Āwhitu and Manukau South plans and the supporting risk assessment process. Watercare and Auckland Transport have throughout this process provided insight into infrastructure considerations around the coastline. These insights and inputs are considered in the technical risk assessment and in the selection of adaptation strategies.

Community engagement – local input to local issues

21. The purpose of community engagement throughout the Shoreline Adaption Plan development process is to identify how the community use and value their coastal areas. This includes current community interests, issues, and aspirations regarding their interaction and use of coastal areas. This process also supports community discourse on adaptive planning, and provides an opportunity to share information on hazards, risk, and climate change and the potential impacts this may have over time. The Shoreline Adaption Plan programme includes community engagement which provides an input to the selection of adaptation strategies. Consultation does not include the selection of the adaptation strategies for each coastal stretch. This is consistent with the consultation approach for Kahawairahi ki Whakatiwai | Beachlands and East.

22. Community engagement for the Āwhitu and Manukau South Shoreline Adaptation Plan included a series of in-person public outreach events. Public consultation was open from mid-July to mid-October 2022. To capture a diversity of demographics, a range of events and engagement opportunities were utilised, including:

· In-person events were spread across the peninsula, taking place at Pollok Hall Market, Grahams Beach Settlers Hall, Clarks Beach Yacht Club, Glenbrook Beach Hall and Waiuku Community Hall.

· Digital engagement was undertaken using Social Pinpoint (see Figure 4) and Engagement HQ. Social Pinpoint operates as an on-line engagement platform which allows users to drop pins, write comments, add images, and complete surveys on an interactive map. Engagement HQ provided a second digital engagement platform where the community could complete surveys and ask questions. Via Social Pinpoint 270 users participated in digital engagement and a total of 38 surveys for Āwhitu and 26 surveys for Manukau South were submitted via Engagement HQ.

Figure 4. Social Pinpoint maps generated from the digital engagement
Map A displays the location of specific comments, with green circles representing the “I go here because” pins, blue circles representing “I remember this storm event…”, red circles representing “I access the coast here” and pink circles representing “I value this because” pins. Map B is a heatmap highlighting the areas most commented on during the digital engagement, which for Manukau South is Clarks Beach, Glenbrook Beach, Te Toro, and Waiau Pa, meaning that these are areas of high interest to the local community

23. An analysis of the results was undertaken, following consultation and community objectives were developed. This is detailed in section 3.4 of the SAPs (appended as attachments A and B), which outline the community consultation undertaken and analysis of the feedback provided by the community. Based on the themes identified across the feedback received. The “Close the Loop” phase of community engagement was undertaken online and through email communications in early 2023. Due to the 2023 storm events, in person events were cancelled to support operational storm responses.

24. All feedback was collated and sorted into the following major categories: active recreation, passive recreation, environmental, transport, heritage, history, community, community memory, coastal engineering, assets, management, and maintenance issues. Feedback provided and grouped into these categories has been used to develop the high-level community objectives for the Shoreline Adaptation Plan. These objectives were used to guide the development of the adaptation strategies and are as follows in Table 1 below:

Table 1: Community objectives for the Āwhitu and Manukau South areas.
Area/Category	Āwhitu	Manukau South
Preservation of natural environment	· Adaptation strategies preserve and enhance the natural environment and ecosystems that support biodiversity, whilst protecting vulnerable flora/ fauna from adverse activities that damage these delicate systems.	· Adaptation strategies preserve and enhance the natural environment and ecosystems that support biodiversity, whilst protecting vulnerable flora/ fauna from adverse activities that damage these delicate systems.
Connectivity and access	· Open space areas provide for and maintain suitable paragliding and hang-gliding take-off and landing places. · All tide access to the beach, coast and harbour at key community access locations is maintained to enable a range of recreational and water-based activities (e.g., swimming, paragliding, hang-gliding, walking, picnicking, sailing/boating, kiteboarding, and surfing).	· Adaptation strategies maintain safe access to the beach, coast, and harbour (via boat launching facilities) with parking to support a range of recreational and water-based activities at a range of tide levels (e.g., swimming, walking, picnicking, sailing/boating, kiteboarding and surfing). · All-tide access to the beaches, coast and harbour is maintained to enable a range of recreational and water-based activities (e.g., swimming, walking, picnicking, sailing/boating, kiteboarding and surfing).
Asset resilience	· Resilience of community facilities and assets in hazard zones is a priority. · Community facilities in the Āwhitu area support community resilience and recovery.	· Resilience of community facilities and assets in hazard zones is a priority. · Community facilities in the Manukau South area support community resilience and recovery.
Management and maintenance of coastal spaces	· Pedestrian safety and use of public coastal walkways and lookouts is supported by improvements to signage and maintenance of coastal spaces.	· Pedestrian safety and use of public coastal walkways and lookouts is supported by improvements to signage and maintenance of coastal spaces.
Transport considerations	· A resilient road network supports and maintains access for a diverse range of transport types (i.e., bikes, vehicles) to and along the coastal environment (improve/ support connectivity between coastal spaces).	· Access to, and parking near popular coastal recreation areas is improved, resilient and covers a range of transport modes (improve/ support connectivity between coastal spaces).

Adaptation strategy development

25. The Āwhitu and Manukau South shoreline has been divided into coastal units (See Figure 5 and 6) defined by the driving coastal processes and geomorphology. Within those units, stretches have been developed to reflect the differing distribution of infrastructure and assets and the approach to management of these areas.

Figure 6. Units and stretches within Manukau South SAP area. A picture containing map, text, atlas

Description automatically generated Map

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26. Figure 5. Units and stretches within the Āwhitu SAP area. Tables included at Section 5.0 of Attachments A and B outline the changing adaptation strategies across the coastline over time. This demonstrates that most areas of the Āwhitu and Manukau South Shoreline can be managed over the next 100 years with limited to no active intervention.

27. Coastal stretches identified as ‘hold the line’ in the short and midterm include assets, land, and infrastructure and in many cases reflect a high community value or many have limited alternative management options. These include areas such as:

· Te Ngaio / Taitimu | Hudsons Beach and Grahams Beach - recognising the recent investment in coastal erosion protection for these beachfront areas (refer Figure 7) and the communities value of the reserve areas and the coastal access this supports.
A screenshot of a computer screen

Description automatically generated with low confidence

Figure 7. Adaption strategies for coastal stretches within the Te Ngaio / Hudsons Beach and Grahams Beach unit.

· Kahawai | Glenbrook Beach - this stretch (refer to the red circle in Figure 8) includes a range of council owned land and assets including areas highly valued for recreation by the community. Hold the line (purpose colour) in the short term reflects the investment in the current renewal project for Glenbrook beach in design which will include beach nourishment and a seawall.

A picture containing text, map, screenshot, diagram

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Figure 8. Adaption strategies for coastal stretches within the Glenbrook unit area.

28. In the mid to long term (50 years and onwards), an increasing proportion of the coast requires managed retreat to avoid ongoing erosion pressure and more frequent inundation. For example, Waimatuku / Hamilton’s Gap, Te Mako / Big Bay Beach and Te Ngaio / Taitimu / Hudsons Beach and Grahams Beach, Te Toro and Glenbrook Beach will require coordinated consideration of the retreat of assets and land uses due to increasing risk from erosion and inundation overtime.

29. Managed retreat does not signal abandonment of ‘at risk’ areas but identifies a process to reduce maintenance and renewals costs by moving council assets out of exposed areas to accommodate natural coastal processes and build a more resilient shoreline. Overall, the changing management strategies reflect the increasing risk over time but provides for a phased and adaptive management approach for assets and infrastructure located in coastal hazard areas.

30. The Āwhitu Peninsula and Manukau Harbour are of great cultural significance to iwi. Some cultural sites are recorded as wāhi tapu sites. However, the specific location of some sites may be protected by iwi, and not shared, or may in some cases be unknown. Such sites may be located within council-owned esplanade reserves, the coastal marine area, or in private ownership. Cultural heritage considerations and iwi values have informed the development of the adaption strategies which are applicable for these council assets and land holdings. The development of the Āwhitu and Manukau South SAP plans has confirmed the need to consider how risks to cultural heritage (from coastal hazards & climate change) is responded to. This matter involves multiple parties, including private landowners, and is a key risk identified at a national scale through the National Climate Change Risk Assessment (2020) and has been a subject raised through engagement with local iwi.

31. The strategy of no active intervention expects that shorelines will continue to erode over time, and low-lying areas become increasingly flood prone with climate change impacts. The application of this strategy does not preclude advocacy and guidance for aspects such as vegetation restoration or planting techniques undertaken by local community groups or private property owners.

Future Shoreline Adaptation Plans

32. The Āwhitu and Manukau South Shoreline Adaptation Plans are the third and fourth in a series of 20 Shoreline Adaptation Plans which will be completed for the Auckland region over the next three years. The next three plans are currently in development and will complete the Manukau Harbor area, including Pahurehure Inlet, Manukau East and Manukau North. Refer to Attachment C for the estimated timeframes for development of the remaining 16 plans.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. The Shoreline Adaptations Plan work programme is funded as part of the council’s climate action package and is a core climate adaptation workstream. As global temperatures rise, Auckland is predicted to experience between 0.6 m and 1.5 m of sea level rise by 2130, depending on the future CO₂ emissions scenario. The impacts of climate change and sea-level rise are expected to increase the frequency, intensity and magnitude of natural hazards including coastal erosion, coastal inundation, and rainfall flooding.

34. To prepare for the future with climate change, we need to plan adaptively. Shoreline Adaptation Plans will help reduce asset exposure and signal the need to work with nature by developing natural systems (such as wide beaches, well vegetated dunes, and tidal marshes) that are more resilient to the impacts of climate change.

35. Shoreline Adaptation Plans also assist in educating the public about the impacts of climate change and the need to adapt. Building awareness and signaling the need to be prepared for coastal hazard events is an important part of long-term resilience and preparedness. For that reason, Shoreline Adaptation Plans report under the Community and Coast priority area of Tāruke-ā-Tāwhiri – Auckland’s Climate Plan.

36. The Āwhitu and Manukau South plans outline how Auckland Council-owned land and assets in the shoreline area can be managed to mitigate the impacts of coastal hazards and climate change. Implementation of the plans will increase resilience by reducing exposure and vulnerability of assets in hazards zones. The implementation of the plans will also support the development of natural systems that can act as a future buffer.

37. Greenhouse gas emissions are not directly considered within the report, which focuses on the strategic goal of adapting the shoreline to build long-term resilience.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38. Considering the broad extent of council-owned coastal land and assets and the non-statutory nature of the Shoreline Adaptation Plans, implementation of the plan will be a collaborative effort across Auckland Council departments, and the project team has worked in partnership with relevant departments to co-develop the Āwhitu and Manukau South plans.

39. Strategies will be considered and integrated into all relevant council plans and documents including Reserve Management Plans, Regional Parks Management Plans, Open Space Network Plans and Asset Management Plans. Together, this will cascade through to support associated decision making (such as landowner and leasehold approvals).

40. Implementation of the Shoreline Adaptation Plans will be supported by monitoring of coastal assets and the surrounding coastal environment, this will inform signals and triggers for changing management strategies. Which will be utilized in future to signal a need to consider a change in strategy, in place of the current timeframe-based approach (short, medium and long term). Monitoring will include coastal asset condition assessments, beach level surveys and tracking the rate of future coastal hazards and climate change impacts undertaken through the council as business-as-usual activities. Opportunity for Mana Whenua to lead and or be involved in future shoreline monitoring as partners will be subject to ongoing consultation in the Shoreline Adaptation Plan programme.

41. Adaptation strategies will be integrated into all relevant council strategic and targeted Asset Management Plans to inform appropriate outcomes in the maintenance and renewals work programmes. For example, management of Parks and Community Facilities assets that provide a coastal defense or amenity function will be considered through council’s coastal assets renewals programme. This programme is managed through the Resilient Land & Coasts department who facilitate site-specific assessments of coastal processes, option feasibility and costings, to identify preferred solutions that will align with the overarching adaptation strategies identified in the Shoreline Adaptation Plan.

42. Through the continued development of the Shoreline Adaptation Plans across the region, strategic recommendations to support implementation will be identified. Matters arising from the plans developed to date include:

· The need for a strategic network assessment of coastal access points and recreational water access is required (at an area and regional scale).

· The need to support further discussion and planning for the response for cultural heritage sites at risk from coastal hazards and climate change, where these sites are located within the Coastal Marine Area, council owned land and private / non council land.

· The future opportunity for council to provide advice, resources, and availability to support community discussion on how hazard risk is managed for private or third-party land and how the discussion on adaptation (including managed retreat) may be evolved within the Auckland region.

43. These matters will continue to be explored through the development of the Shoreline Adaptation Plan programme and in consultation with other council departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

44. A workshop with the Franklin Local Board to introduce the Shoreline Adaptation Plan process and the need to adapt was initiated in 2021 ahead of the development of the Beachlands and East Pilot Shoreline Adaption Plan. Engagement with the board and members has been ongoing following the pilot plan, including the elected members active participation in the community engagement events.

45. A second workshop summarising the full Shoreline Adaptation Plan development process and outlining the results was held with the board in March 2023. Feedback from members at this workshop has been considered through the finalisation of the plans.

46. Community objectives and area specific feedback were considered through the selection of adaptation strategies. These considerations are included at a unit level within the reports (refer to the social and policy context section for each unit). These inclusions, along with the adaptation strategies will inform future projects in the shoreline area including coastal local board and renewals work programmes, as well as being considered through implementation at a regional level for the Shoreline Adaptation Plan programme.

47. The Local Board expressed interest in the community’s opportunity to engage in the development and implementation of the SAPs. Implementation through Local Parks Management Plans will be subject to further engagement through statutory processes. In addition, implementation of site-specific projects (such as the coastal renewals work programme) will also include community and iwi engagement. These subsequent processes will provide further opportunity for feedback and submission as the SAP is implemented.

48. Local Board members identified the need to for the SAPs respond to the communities’ aspirations for access to and along the coast and the ongoing protection of community facilities, such as boat access and associated community buildings. There are numerous reserves and assets located within both the Āwhitu and Manukau South SAP areas which facilitate coastal access to and along the coast. Public access is identified at a unit and stretch specific level and the value and maintenance of access is, in many cases, specifically addressed in the guidance notes for implementation at a stretch specific level.

49. The Āwhitu and Manukau South Shoreline Adaptation Plans will, following endorsement from the Franklin Local Board, be presented to the Planning, Environment and Parks committee for approval in 2023.

Tauākī whakaaweawe Māori

Māori impact statement

50. The Shoreline Adaptation Plans programme is designed in the spirit of partnership with mana whenua and the project team presents regularly to the Infrastructure and Environmental Services Kaitiaki forum.

51. For development of the Awhitu and Manukau South plans, local iwi Ngaati Te Ata Waiohua, Ngati Tamaoho, Waikato – Tainui and Te Akitai Waiohua have been actively involved in the in the development of the plan.

52. Between May 2022 and May 2023, multiple hui have been held with each local iwi. This has included in person and online hui and hikoi or site visits. The purpose of these hui has been to share knowledge and insights bilaterally to support the development of adaptation strategies for council-owned land and assets within the Āwhitu and Manukau South areas and within the respective iwis rohe more generally. During these hui, iwi provided cultural context to the coastline and identified guiding principles related to shoreline management as well as advocating for the following key principles:

· The autonomy of each iwi and hapū and the role and continued engagement of iwi and affiliate marae.

· Ensuring data and knowledge is shared appropriately with agreements and protection of mātauranga is clearly specified/documented.

· Supporting opportunities for innovation, utilise mātauranga, and being directly engaged in discussion around implementation of the Shoreline Adaption Plan programme.

53. The principles, gifted by mana whenua, informed the development of the adaptation strategies and are a core foundation of the Āwhitu and Manukau South Shoreline Adaptation Plans. Section 3.2 ‘Cultural aspirations and outcomes’ in Attachments A and B include full details and discussion of the principles provided by local iwi, these are summarised as follows:

· Mana Whakahaere, iwi rangatiratanga, maru taha tika and paneketanga; recognising self-determination, rights, interests, and governance concerning the Coastal Marine Area, foreshore and seabed. This is reflective of tikanga and cultural preferences for the management, use and development of these areas.

· Manākitanga and hono marino; acknowledging the role that council and local iwi must play in supporting whanau, hapu and iwi rights, needs and aspirations for coastal areas and recognising that iwi would not unreasonably or without good cause deny others the use and sharing of coastal areas, consistent with the tikanga of the iwi.

· Kaitiakitanga or guardianship is described by local iwi as being relevant to the Shoreline Adaption Plan programme as tiaki, to guard or protect, including a holistic environmental management approach. This may include restoring mana of the iwi and damaged ecological systems, reducing risk to present and future generations and providing for the needs of present and future generations.

54. Prior values provided by Mana Whenua (taiao - environment, whakapapa / ancestry and tangata hononga / connecting people) through the development of pilot shoreline adaption plans and the principles provided through the Infrastructure & Environmental Services Kaitiaki Forum have also been identified and considered through the development of the reports. Section 1.0 of the SAP reports (refer to Attachment A and B) addresses how the Shoreline Adaptation Plan responds to Te Ora ō Tāmaki Makaurau, and Kia Ora Tāmaki Makaurau (refer to figure 9). And identify the Infrastructure & Environmental Services Kaitiaki Forum principles as guilding principles for the programme.

P219#yIS1

Figure 9. Graphic of Te Ora ō Tāmaki Makaurau Wellbeing Framework

Ngā ritenga ā-pūtea

Financial implications

55. Delivery of the Shoreline Adaptation Plan work programme is regionally funded through the climate action package. No additional funding is sought from local boards to deliver the reports.

56. Mitigating coastal hazards will become increasingly expensive for Auckland and wider Aotearoa. It will not be affordable or feasible to defend everywhere. Shoreline Adaptation Plans, like Āwhitu and Manukau South, will ensure that shoreline projects consider the escalating future risk of climate change and respond in both an environmentally and economically sustainable manner.

57. No financial investment decisions have been made through the Āwhitu and Manukau South reports. The adaptation strategies of the Āwhitu and Manukau South Shoreline Adaptation Plans will be given effect to across relevant council decision-making. This includes the future management, maintenance and renewal of council assets and land located along the coast through existing work programmes and associated budgets. Over time, this will result in cost savings as assets are moved out of coastal hazard areas and incur less damage due to coastal erosion and flooding.

58. Once all Shoreline Adaptation Plans across Auckland are completed, a regional funding prioritisation approach will be developed. The framework and process for undertaking this exercise will need to be agreed with the Governing Body. This will assist in budgetary requirements for areas where managed realignment or other major coastal works has been recommended.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. Without strategic guidance, coastal asset decisions are at risk of being made on an ad-hoc basis and may not adequately consider the escalating risk of climate change. The Shoreline Adaptation Plan provides the strategic long-term vision for Āwhitu and Manukau South coastal areas. Implementation of the plan will require multiple departments across council to continue to work together.

60. There is a high level of public interest in the management of the coast, including council-owned land and assets. Potential opposition to the proposed adaptation strategies has been mitigated through the development of the plans in the spirit of partnership with Mana Whenua, with extensive engagement with the local community, wider public and infrastructure providers.

61. Due to uncertainty in emission reductions, there is a risk that coastal hazards may increase in frequency and intensity earlier than expected. However, the Shoreline Adaptation Plan was developed using a conservative, worst-case climate change scenario in the long term, and we consider this risk to be low.

62. As multiple teams are required to work together to implement the Shoreline Adaptation Plan, there is potential that the plan is not applied across all business areas. To mitigate this, the project team has worked in collaboration with departments across council to develop the plan. In addition, a Coastal Governance Group has also been established to oversee the development and implementation of the Shoreline Adaptation Plan work programme.

63. The impacts of natural hazards and climate change on the communities and coastlines of Auckland, have become increasingly evident following the Anniversary Weekend flooding and Cyclone Gabrielle. The SAPs reports have been developed over the course of these events (commenced in May 2022 concluded in May 2023), which has enabled a consideration of the impact of these events, on the coastline (and communities) in the Āwhitu and Manukau south areas, to be applied through the selection of the adaptation strategies. The strategies included in the reports appended as Attachments A and B are considered appropriate and reflective of the recent experience of hazards within these SAP areas. This is because, the selection of strategies (over the three timeframes) reflects the predicted impacts of coastal hazards and catchment flooding, including the effects of climate change over the next 100 years. Through implementation of the SAPs, the identification of signals, triggers and thresholds, alongside the high-level timeframes will provide a more nuanced and locally relevant trigger to initiate a change in adaptation strategy. For example, the signals and triggers which will precede a threshold where a change from limited intervention to managed retreat is required. As a result, these strategies remain adaptable and responsive to the dynamic nature of our coasts and hazard scape.

Ngā koringa ā-muri

Next steps

64. Once the Awhitu and Manukau South Shoreline Adaptation Plans has been endorsed by the Franklin Local Board, staff will present the report to the Planning, Environment and Parks Committee at the next available meeting in 2023.

65. Once approved, the Āwhitu and Manukau South Reports will be released to the public and to stakeholders across Auckland Council and the adaptation strategies will be integrated into key council plans for implementation.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Āwhitu Report - Attachment A (Under Separate Cover)
b ⇨	Manukau South - Attachment B (Under Separate Cover)
c ⇩	Shoreline Adaptation Plan Area - Attachment C	117

Ngā kaihaina

Signatories

Author

Donna Carter - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

23 May 2023

Local board views on private plan change 89 for 546 and 646 McNicol Road and 439 Otau Mountain Road, Clevedon

File No.: CP2023/03919

Te take mō te pūrongo

Purpose of the report

1. To invite local board views on a private plan change by Stevenson Aggregates Ltd for 546 and 646 McNicol Road and 439 Otau Mountain Road, Clevedon.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a private plan change to the Auckland Unitary Plan must consider a local board’s views on the plan change, if the local board chooses to provide its views.

3. Stevenson Aggregates Ltd has lodged a private plan change for 546 and 646 McNicol Road and 439 Otau Mountain Road, Clevedon. The purpose of the plan change is to rezone land at 546 and 646 McNicol Road and 439 Otau Mountain Road, Clevedon. The rezoning relates to changing the zone of land from Special Purpose Quarry Zone (SPQZ) to Rural Production Zone (RPZ) and other land from RPZ to SPQZ in the Auckland Unitary Plan (Operative in Part) 2016.

4. A local board can present local views and preferences when expressed by the whole local board. This report is the mechanism for the local board to resolve and provide its views on Private Plan Change 89. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) provide local board views on Private Plan Change 89 by Stevenson Aggregates Ltd for 546 and 646 McNicol Road and 439 Otau Mountain Road, Clevedon

b) appoint a local board member to speak to the local board views at a hearing on Private Plan Change 89, if considered necessary by the local board

c) delegate authority to the chairperson of Franklin Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

Horopaki

Context

Decision-making authority

5. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents (ss15-16 Local Government (Auckland Council) Act 2009).

6. A private plan change request will be included in the Auckland Unitary Plan if it is approved. Local boards must have the opportunity to provide their views on private plan change requests – when an entity other than council proposes a change to the Auckland Unitary Plan.

7. If the local board chooses to provide its views, the planner includes those views in the hearing report. The hearing report will address issues raised in local board views and submissions by themes.

8. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the private plan change request.

9. This report provides an overview of the private plan change, and a summary of submissions’ key themes.

10. The report does not recommend what the local board should convey, if the local board expresses its views on private plan change 89. The planner must include any local board views verbatim in the evaluation of the private plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

11. The private plan change seeks to rezone land at 546 and 646 McNicol Road and 439 Otau Mountain Road, Clevedon.

Figure 1: AUP zoning – grey = Special Purpose Quarry Zone [SPQZ], mushroom/beige = Rural Production Zone [RPZ]. The blue outline shows extent of the applicant’s landholding.

12. Stevenson Aggregates Ltd states the purpose of private plan change 89 is to plan for the medium to long-term expansion of the Quarry. Quarry planning occurs over time horizons of between 35 and 100 years, as operators identify aggregate resources and plan for the medium to long-term expansion of a quarry, along with the area of operations and ancillary activities.

13. The long-term planning has identified that the preferred direction for any future expansion of the existing quarry operation is to the south, in the direction of the existing RPZ in 646 McNicol Road rather than expanding to the north within the SPQZ in 546 McNicol Road.

14. The private plan change comprises the rezoning and map amendments to include: -

a) 31.80 ha of 546 McNicol Road to be rezoned from SPQZ to RPZ

b) 0.15ha of 439 Otau Mountain Road to be rezoned form RPZ to SPQZ

c) 31.54 ha of 646 McNicol Road to be rezoned form RPZ to SPQZ.

15. The private plan change effectively proposes to swap the extent of the quarry’s SPQZ in the northern half of 546 McNicol Road with a relocated SPQZ at 646 McNicol Rd, which is immediately adjacent to the existing SPQZ that remains in the southern half of 546 McNicol Road.

16. The total area of the proposed SPQZ would be 73.78 ha compared with the existing operative extent of 73.88 ha.

17. No changes are proposed to the Outstanding Natural Feature overlay, the Natural Stream Management area or the Significant Ecological areas overlays (See Figures 2 and 3)

A picture containing text, map, screenshot

Description automatically generated

Figure 2: Clevedon Quarry – proposed zone realignment – aerial photograph of Plan Change area

Figure 3: AUP overlays - No changes are requested to the overlay areas shown.

Figure 4: SPQZ after requested plan change

18. Stevenson Aggregates Ltd included technical reports that evaluate zoning, ecology, noise and vibration, geology, resource consent history effects and consultation undertaken. The reports and other application details are available from council’s website here

19. Council’s planner, and other experts, will evaluate and report on:

· technical reports supplied by the applicant

· submissions

· views and preferences of the local board if the local board passes a resolution.

Themes from submissions received

20. Key submission themes are listed below.

· Increase in traffic movements, especially heavy traffic and detrimental impact on roads and road safety

· Environmental concerns e.g. impact on the Wairoa Gorge/River; southern Stream and tributary; further investigation is required over the ecological value of these sites; existence of bats along the Wairoa River; impact on wildlife and biodiversity in the area

· Will reduce the amount of land zoned as being rural productive land

· Impact on the local community and recreational access

· Health and safety risk with more quarrying (vibration, noise, dust)

· Visual impacts, cultural, heritage and social effects not fully considered

· Better compliance of the resource consent needed [road upgrades, bridle trails, bike and walking paths]; is a new consent required?

· This is a major quarry expansion; further intentions need to be outlined about timeframes and scale especially given the precedence this private plan change could set.

· Lack of evidence to justify the expansion or the quality of the aggregate

· Quarry activities change water courses and drainage from upstream catchments, risk of flooding, increased potential for slips

· Management of supporting infrastructure necessary

· Lack of any positive effects

· Concerns over existing zoning rules

· Lack of supporting evidence as part of the private plan change including subsurface geotechnical investigations; economic impact; ecology; heritage and cultural; visual and landscape; social impact and traffic

· To decline the plan change unless amendments are made to intersections, better footpaths, roading conditions, truck movements, covenants to land, no more plan changes for 15 years

· One submitter [Heritage NZ] requests an archaeological assessment for the area to be rezoned SPQZ

21. Submissions were made by 72 submitters [both people and organisations]

Table 1 Submissions

Submissions	Number of submissions
In support	0
Decline	71 includes approx. 27 submission points, which if approved, request amendments
Accept with amendments	1

22. Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website: here

Tauākī whakaaweawe āhuarangi

Climate impact statement

Context

23. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

24. The local board could consider if the private plan change:

· will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions

· prepare the region for the adverse impacts of climate change (i.e. does the private plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Submitters’ views

25. Submissions outlined the following climate change matters:

i) failure to assess the impact of climate change and need for emission reductions

ii) the Hunua Ranges and Wairoa River constantly face the risk of flooding especially with further erosion and increased sediment flowing in the river

iii) land stability and slips are an issue in the area; loss of trees and other vegetation, clearing of land will not help.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. External consultants and internal experts will assess relevant submissions and provide expert input into the hearing report for landscape and visual effects, ecology and acoustics.

27. Auckland Transport was not consulted by the applicant as in their view the proposal does not provide for any net increase in the size or operation of the quarry which would impact on the roading network. Likewise, the applicant did not consider it necessary to consult Watercare Services as the proposal does not impact on any water or wastewater infrastructure. Both organisations received ‘affected party’ letters from the Council when the plan change was notified. Neither have submitted on the Plan Change.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The private plan change request does not relate to public land for which the local board has decision making powers.

29. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

30. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the private plan change.

Tauākī whakaaweawe Māori

Māori impact statement

31. If the local board chooses to provide its views on the plan change it includes the opportunity to comment on matters that may be of interest or importance to Māori people, well-being of Māori communities or Te Ao Māori (Māori world view). 11,247 residents in the local board area identify as Māori, in 2018 census results.

32. A number of Iwi groups (Ngati Maru, Ngati Paoa Iwi, Ngati Paoa Trust, Ngati Tamatera, Ngaati te Ata, Ngaati Whanaunga, Te Ākitai Waiohua, Waikato-Tainui and Ngāi Tai ki Tāmaki were sent letters as part of the notification process.

33. No submissions were received from iwi.

34. The hearing report will include analysis of Part 2 of the Resource Management Act which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi. The private plan change does not trigger an issue of significance as identified in the Schedule of Issues of Significance and Māori Plan (2017, Independent Māori Statutory Board).

Ngā ritenga ā-pūtea

Financial implications

35. The private plan change request does not pose any financial implications for the local board’s assets or operations.

36. Costs associated with processing the private plan change request will be recovered from the applicant. Impacts on infrastructure arising from the private plan change request, including any financing and funding issues will be addressed in the hearing report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. There is a risk that the local board will be unable to provide its views and preferences on the plan change, if it does not pass a resolution. This report provides:

· the mechanism for the Franklin Local Board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

38. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

39. The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s) (Local Government Act 2002, Sch 7, cls 36D). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

40. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

41. The planner will advise the local board of the decision on the private plan change request by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Vanessa Leddra - Policy Planner

Authorisers

John Duguid - General Manager - Plans and Places

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

No.	Title	Page
a ⇩	Waka Kotahi NZ Transport Agency - NZ Upgrade Programme South Auckland Package	131

Franklin Local Board

23 May 2023

Feedback on Watercare's Beachlands Servicing Strategy

File No.: CP2023/05850

Te take mō te pūrongo

Purpose of the report

1. To seek feedback and endorsement from the Franklin Local Board for Watercare’s approach to developing the Beachlands Servicing Strategy.

Whakarāpopototanga matua

Executive summary

2. Watercare are preparing a Servicing Strategy (the strategy) for Beachlands, Maraetai and Whitford. This will provide a 70-year plan for the delivery of wastewater services in the face of changing parameters such as demand, climate change, natural hazards and resilience, environmental sustainability and planning frameworks.

3. The strategy informs Watercare’s Asset Management Plan, discharge consents and facility plans and is a key implementation tool that demonstrates how Watercare plans to invest in and service the Beachlands, Maraetai and Whitford areas into the future.

4. The strategy has been developed by engaging with the community, iwi and the Franklin Local Board, and once feedback has been considered and incorporated, the strategy will be approved by Watercare’s Board, for delivery in the 2023/2024 financial year.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) ohia / endorse Watercare’s approach to the development of the Beachlands and Maraetai Servicing Strategy.

b) whakaae / agree their feedback on what the board would like to see included as part of the Beachlands and Maraetai Servicing Strategy.

Horopaki

Context

5. Watercare provides wastewater services only to the Beachlands and Maraetai areas.

6. Watercare does not currently provide drinking water to Beachlands, Maraetai or Whitford areas.

7. The servicing strategy is proactive to ensure that the correct infrastructure investments are made at the right times and locations to sustain future water and wastewater services to the community.

8. During the financial year 2022/2023, the Beachlands and Maraetai water and wastewater servicing strategies are being developed by Watercare. Options for including Whitford will also be considered.

9. The strategy will inform the upcoming renewal of the wastewater consent for the Beachlands wastewater treatment plant (expiry December 2025), respond to growth and development, and deliver on environmental, economic and cultural drivers set out by Watercare.

Tātaritanga me ngā tohutohu

Analysis and advice

10. A servicing strategy describes why investment is needed and when it is required to be made to ensure water and wastewater services can continue to be provided, so that value for the community and the environment is enhanced and is realised.

11. Watercare is developing the servicing strategy for the Beachlands and Maraetai areas, to ensure wastewater services continue to be provided for the communities. Options for the provision of drinking water will also be considered.

12. Watercare’s servicing options for the Whitford community will be investigated as part of this process, and provision for this community will be made in any servicing proposal, as appropriate.

13. Watercare’s approach to developing the 70-year Beachlands, Maraetai and potentially Whitford servicing strategy is to proactively engage with the community to understand their needs and to seek their input to setting short and medium to long-term objectives.

14. The Beachlands, Maraetai and Whitford servicing strategy covers Auckland’s south-eastern communities and their future growth. These communities include Beachlands, Maraetai and Whitford. Both Beachlands and Maraetai are serviced by Watercare’s wastewater networks. Whitford is serviced by private water and wastewater systems and is included as part of this strategy due to growth pressures and proximity to existing Watercare networks.

15. Watercare currently do not service these communities with reticulated water supply. Water supply for the Beachlands area is sourced from groundwater from a private supplier and private rainwater tanks. Whitford and Maraetai are also supplied drinking water privately.

16. Figure 1 shows the existing wastewater servicing areas for Beachlands and Maraetai, which is covered in this strategy. Figure 1 also includes the Whitford area for context.

17. In April 2022, the scope of information required in a servicing strategy was revised and recognises the need to develop an adaptive planning approach to address the following:

· Identify Māori outcomes and within each strategy, identify specific mana whenua outcomes.

· Ensure the outcomes of each strategy align with water reform objectives.

· Recognise environmental policy and regulatory requirements at national and local level.

· Explore sustainable outcomes, environmental protection and enhancement.

· Undertake more robust population growth and land use analysis.

· Identify future opportunities for carbon reduction.

· Identify climate change risks and respond to this over time.

Strategic Factors

18. The following elements have been highlighted as key factors for the planning of the servicing strategy:

a) Watercare existing infrastructure: Beachlands existing wastewater infrastructure, services Beachlands and Maraetai from the Beachlands wastewater treatment plant. Beachlands and Maraetai wastewater is collected via the network of pipeline and pump stations before it is treated at the Beachlands wastewater treatment plant and discharged to Te Puru Stream

(Figure 2). The discharge is authorised by a current discharge consent that expires in 2025.

b) Growth: All three communities are experiencing growth. Beachlands is experiencing increased growth as a result of the private plan changes allowing rural land to be developed into residential as well as intensification of land under the National Policy Statement for Urban Development. The serviced population living in the Beachlands-Maraetai area is estimated to be around 9,600, with around 3,200 wastewater connections. Watercare is currently updating forecasts for population and demands over the next 70 years.

c) Water sources: Various water sources are being explored in the strategy to supply and augment the current water tank systems in a phased approach. Source diversification (groundwater, desalination, and recycled water) are also being explored.

d) Beachlands wastewater treatment plant: The Beachlands-Maraetai wastewater treatment plant was constructed in the 1990s and is located approximately three kilometres to the south of the catchment boundary. The Beachlands-Maraetai communities do not currently have a reticulated water supply, therefore the wastewater received by the treatment plant is more concentrated than typical domestic sewage, but in lower volumes (Opus, 2009). An upgrade to the plant was completed in 2009. The plant struggles to maintain compliance with discharge volumes during wet weather events but is otherwise compliant. Upgrade options will be investigated as part of this strategy.

e) Discharge Consent: The treatment and discharge of Beachlands wastewater was granted in 2004 for 20 years. It was activated in 2005 and will expire in December 2025. The resource consent includes a condition allowing a total of 10,000 people to connect to the plant. As stated above the existing population is estimated to be around 9,600 people. A solution for Beachlands wastewater needs to accommodate future growth and ensure the outcome for the Beachlands Maraetai plant consent is long term and sustainable solution for the community.

f) Development: The Planning and Development maps below (Figure 3) show the Council’s zoning for Beachlands, Maraetai and Whitford. The total land area within the catchment is approximately 530 hectares. Land use within the catchment is predominantly residential. Beachlands has marina facilities at Pine Harbour Marina, and Maraetai has a small boat ramp and breakwater.

g) Reform: There is a significant reform program underway, Affordable Waters, resource management and institutional reforms.

h) Other Watercare Strategies: There may be inter-dependencies between the Beachlands, Maraetai and Whitford servicing strategy and Watercare’s Auckland metropolitan servicing strategy that need to be explored.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The global impacts of the changing climate will bring significant direct and indirect changes and challenges. For Watercare these include extreme weather events, prolonged dry periods, rising seas and increased coastal flooding.

20. Watercare’s climate change strategy sets out our future direction as we embark on a journey to operate a low carbon organisation that is resilient to climate impacts.

21. There is increasing risk of flooding as well as rising sea-levels, which has impacts on building and services infrastructure. There is a need to improve the resilience of services to the community. The effects of climate change over the next 70 years include changes to rainfall patterns, increasing frequency of hot and dry days, sea level rise and storm surges. Council modelling indicates sea level rise may affect portions of Maraetai and the road between Beachlands and Maraetai as indicated on Figure 4.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. Watercare has collaborated with Auckland Council Healthy Waters in developing integrated Servicing Strategies for three waters.

23. Auckland Council has identified a number of significant ecological areas around Beachlands and Maraetai. These are both terrestrial and marine. There are also management areas over a couple of the natural streams, mainly to the east of these communities. Around Whitford the significant ecological areas are marine. Consideration of these areas will be made in the servicing strategy.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Engagement with the Franklin Local Board, partners, stakeholders, and community is integral to a successful servicing strategy. Watercare is also currently engaging with other entities such as iwi, Auckland Council staff, other wastewater and water utility operators, and Auckland Council’s Healthy Waters department.

25. Community engagement occurred on 29 April 2023, with a community drop in session designed for the community to speak to Watercare about the strategy, and for Watercare to understand the community’s goals and aspirations.

26. The 29 April 2023 session was attended by Chair of the Franklin Local Board Angela Fulljames, as well as Members Amanda Hopkins and Malcolm Bell. The session was also well attended by a number of community members, with 28 attendees in total.

27. During the community engagement a number of mature viewpoints and community aspirations were expressed. There was a sense that the community truly want to understand what their options for water and wastewater servicing are into the future.

28. The following general themes emerged from the session as important to the community:

· Protection and enhancement of the environment.

· Clean, easily accessible swimmable beaches, clean streams and areas for children to play.

29. Areas the community considered needed improvement or attention:

· Unlawful discharges to the ocean / protecting our beaches.

30. The community wanted to see the following in the future:

· Engagement in community projects and creation of opportunities to help educate children.

· Town to tank programme where rainwater is used first, then town supply.

· Future proofing for climate change.

· Enhancement of streams and beaches.

· Net zero waste i.e. water is treated and reused within the community.

31. Other things the community told us:

· They enjoyed the constructive conversation and engagement.

· They want to be kept informed about the strategy in the future.

32. A workshop was held with the Franklin Local Board on 9 May 2023 to discuss the community feedback. The local board expressed support for the community sentiment, seemed generally supportive of the direction the Beachlands Servicing Strategy was taking and canvassed a number of topics, including:

· Future development strategy and timing of planning for future urban zoned land.

· The rationale behind staying on tanked water versus town supply in terms of community resilience.

· Options for collection and treatment of wastewater, and reuse and recycling of water.

Tauākī whakaaweawe Māori

Māori impact statement

33. Watercare’s engagement approach with mana whenua is guided by the following objectives (as outlined in Watercare’s Māori Outcomes Plan):

a) We recognise and acknowledge Māori as Treaty Partners.

b) We have a strong understanding of Māori relationships.

c) We have an integrated approach to engaging with Māori.

d) Roles and responsibilities for engaging with Māori are clear.

34. There are two ‘levels’ of engagement with mana whenua, firstly through the Mana Whenua Kaitiaki Forum and secondly through engagement with all individual 19 iwi / mana whenua authorities in the Auckland region.

35. The Mana Whenua Kaitiaki Forum is an independent forum comprising representatives of Mana Whenua entities within Tāmaki and Watercare representatives.

36. Watercare presented an introduction to the servicing strategy to the Kaitiaki Forum in October 2022.

Ngā ritenga ā-pūtea

Financial implications

37. Watercare is a Council-Controlled Organisation (CCO) and a wholly owned subsidiary of Auckland Council. Unlike other CCOs, Watercare is a limited liability company registered under the Companies Act and is 100% funded from revenue, rather than rates. Watercare is not funded directly by Auckland Council.

38. Watercare will carefully consider the financial implications as a result of the strategy. At this stage however there are no direct financial implications or decision making for the Franklin Local Board as a result of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. To continue wastewater services, in the short-term Watercare need to renew the resource consent for the Beachlands Wastewater Treatment Plant, which will expire in December 2025. Watercare will continue to engage with appropriate Auckland Council staff to ensure that consent limits are met.

40. Watercare’s programmes are evidence led and subject to change based on factors like climate change and population growth. If these factors change, the programme will change. We will keep the Franklin Local Board informed about these changes in our regular reporting and in our Asset Management Plan.

Ngā koringa ā-muri

Next steps

41. Progress is underway to develop the Beachlands, Maraetai and Whitford servicing strategy, including the growth and land use planning analysis, demand and capacity analysis and input from mana whenua, various Auckland Council departments and stakeholders.

42. The formal feedback from the Franklin Local Board will be considered and influence the Beachlands Servicing Strategy.

43. The final Beachlands Servicing Strategy will be presented to Watercare’s Executive and then to the Watercare Board of Directors for approval in June 2023.

44. Following approval the strategy will be shared with the Franklin Local Board, iwi and community.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Memo Beachlands Servicing Strategy 4 May 2023	147
b ⇩	Presentation Beachlands Servicing Strategy	153
c ⇩	Memo Beachlands Servicing Strategy November 2022	169

Ngā kaihaina

Signatories

Author

Moana Williams, Manager Strategic Relationships and Community

Authorisers

Ben Halliwell – Elected Member Relationship Manager, Watercare

Chris Allen – Manager Strategic Planning, Watercare

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

23 May 2023

Grant a renewal of lease and lease for additional premises to Karaka Sports Ground Society Incorporated for Karaka Recreation Reserve at 321 Linwood Road, Karaka

File No.: CP2023/04656

Te take mō te pūrongo

Purpose of the report

1. To seek approval to grant a renewal of lease and lease for additional premises to Karaka Sports Ground Society Incorporated at Karaka Recreation Reserve, 321 Linwood Road, Karaka.

Whakarāpopototanga matua

Executive summary

2. Karaka Sports Ground Society Incorporated has held a community ground lease for land at Karaka Recreation Reserve, 321 Linwood Road, Karaka. The lease commenced 1 November 2009 for an initial term of 10 years. The lease contains a single 10-year right of renewal with a final expiry of 31 October 2029. The society has advised that it wishes to continue its use of the land.

3. The renewal application has been assessed and includes reviewing the tenant’s performance and financial sustainability, the need for the services in the area, alignment with local board objectives and that the premises are not required for other purposes. Staff are satisfied the group meets the renewal standards and recommends the lease be renewed.

4. During the lease period the tenant has changed, added, and adapted the building and installed a garage and scoreboard on the park. The lease site plan has not been updated to reflect these changes.

5. This report recommends the Franklin Local Board grant the renewal of lease and a lease for additional premises to reflect the updated site plan (Attachment A). The term of the lease for additional premises will align with the terms and conditions of the lease dated 26 January 2010 and expire on 31 October 2029.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) grant a renewal of lease to Karaka Sports Ground Society Incorporated for the land at Karaka Recreation Reserve, 321 Linwood Road, Karaka subject to the following terms and conditions:

i) term – 10 years commencing 1 November 2019 to 31 October 2029

ii) rent – reviewed to $1.00 plus GST per annum, if demanded

iii) all other terms and conditions in accordance with the lease to Karaka Sports Ground Society Incorporated dated 26 January 2010, the Reserves Act 1977.

b) grant a lease for additional premises to Karaka Sports Ground Society Incorporated for the additional land its buildings are sited on at Karaka Recreation Reserve, 321 Linwood Road, Karaka (Attachment A) subject to the following terms and conditions:

i) term – nine years commencing 1 November 2020 to 31 October 2029

ii) all other terms and conditions in accordance with the lease to Karaka Sports Ground Society Incorporated dated 26 January 2010 and the Reserves Act 1977

c) note that leasing charges will be reviewed by the local board in circumstances where there are changes to the Community Occupancy Guidelines 2012.

Horopaki

Context

Land, buildings and lease

6. The land at Karaka Recreation Reserve, 321 Linwood Road, Karaka is described part of Lot 2 Deposited Plan 85956 described in Certificate of Title 43D331 North Auckland Registry and is held in fee simple by the council as a classified recreation reserve.

7. The current use of the buildings aligns with the recreation classification of the reserve.

8. The leased area consists of the main clubrooms and original change rooms. Temporary change rooms and storage facilities have been added to the site and the tenant has widened the concrete path in front of the buildings. The revised site plan of the park defines the lease area (Attachment A).

9. Karaka Sports Ground Society hold an existing community ground lease for the park. The lease commenced on 1 November 2009 with an initial term of 10 years and a single 10-year right of renewal. The tenant has applied for the renewal of the agreement, due in 2019.

Karaka Sports Ground Society Incorporated – group information

10. Karaka Sports Ground Society Incorporated was incorporated under the Incorporated Societies Act 1908 in September 1985.

11. Karaka Sports Centre was opened on 1 March 1986. It was developed by the Karaka Recreational Sports Ground Society on a reserve acquired by Franklin County Council in 1987. The reserve included two rugby fields, cricket pitches, an athletics track, five tennis courts, a pavilion, change rooms/toilets and storage.

12. Following the purchase of additional land there are now seven sports fields, four cricket wickets, two-lane cricket practice nets, a pond and garden surround.

13. The combined sports groups have a total membership of 1,100. 40% of members are aged under 25 years. Males make up 60% and females 40% of the combined membership. Thirty percent identify as European, 20% each Maori and Pacific Island, 20% other and 10% Asian.

14. The tenant funds their activities from grants, hireage, subscriptions, fundraising, donations and sales. Tennis, netball, cricket, aerobics, rugby football, touch rugby, and rugby league teams all utilise the fields and pavilion building. Other community groups that use the facilities include a quilters club, Auckland Model Aero Club, Rotary Youth Driver Awareness, NZ Steel (for the children’s Christmas Carnival), Counties Manukau Motor Home Club, Counties Manukau cricket, touch and rugby trials. The pavilion is also available for community and private events.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The society has submitted a comprehensive lease renewal application and a site visit was carried out on 13 April 2023. The building is well maintained and well utilised by the tenant and local community.

16. Under the terms of the lease the renewal can be approved if council is satisfied the society has not breached any terms, there is sufficient need for the activities undertaken and the property is not required for any other purpose.

17. A renewals assessment has been undertaken and staff recommend the Franklin Local Board approve the renewal of lease.

18. The tenant has also applied for a Lease for Additional Premises to encompass the temporary changeroom and storage facilities.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. This proposal will continue the current usage of the facility and is not expected to result in an increase in greenhouse gas emissions. The shared community space does decrease overall energy use, as users do not consume energy at individual workspaces. The shared space provides opportunity and enables people to enjoy positive healthy lifestyles and increases capability and connections within the local community.

20. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the tenant:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

21. All measures taken are aimed at meeting the council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are to:

· reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· prepare the region for the adverse impacts of climate change.

22. Climate change has the potential to impact the lease, as all the leased area is in a flood-sensitive zone.

Map

Description automatically generated

321 Linwood Road, Karaka – lease area circled

23. The flood map above shows the extent of flooding expected at Karaka Sports Ground during severe rainfall events. However, areas that are not highlighted may also experience flooding in some circumstances. There are two layers:

i) Flood plains show areas predicted to be covered by flood water as a result of a 1-in-100-year rainstorm event by river or surface flooding.

ii) Flood prone areas are low points in the ground that may flood. They are often associated with roads or railway embankments, or places where water can become trapped and pool if their outlet is blocked. These areas are also associated with 1-in-100-year rainfall events.

24. A flood happens when heavy rainfall overwhelms the capacity of natural or designed drainage systems. Floods become dangerous if the water is very deep or travelling very fast or if the flood waters have risen very quickly, or if they contain debris like tree branches and sheets of iron.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. Council staff from within the Customer and Community Services Directorate have been consulted on the proposed new lease. The Sports Parks Senior Maintenance Delivery Coordinator and Parks and Places Specialist both support the proposal.

26. The proposed lease renewal has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The recommendations in this report fall within the local board’s allocated authority relating to local recreation, sports and community facilities.

28. Work on the renewal of the lease to the society has been approved as a work programme item as follows:

· 2016/2017 (SharePoint ID: 1578)

· 2017/2018 (SharePoint ID: 1500)

· 2019/2020 (SharePoint ID: 1273)

· 2022/2023 (SharePoint ID: 3061).

29. The delivered activities align with the following Franklin Local Board Plan 2020 outcome and objective:

Outcome	Objective	Key Initiative
Outcome three: Fit for purpose places and facilities	Plan and advocate for investment in community facilities so that they can service future needs whilst retaining local character	Advocate for funding, as set out in the Auckland Council detailed business case, for the development of Karaka Sports Park and community hub (the Franklin Local Board one local initiative)

Tauākī whakaaweawe Māori

Māori impact statement

30. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader statutory obligations to Māori. Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

31. Membership of the society is open to all, and it cares for the archival history of all aspects of local history including that of Māori. Access to the facilities is open to all and of benefit to the local community.

Ngā ritenga ā-pūtea

Financial implications

32. Costs involved in the preparation of the renewal and lease for additional premises agreements are borne by Auckland Council.

33. Staff have consulted with the Financial Strategy and Planning department. While there are no financial implications for this new community ground lease at Karaka Sports Ground, the 2023/2024 annual budget proposes changes to rent levels within the Community Occupancy Guidelines 2012. As this is only a proposal it will not take effect until the annual plan is adopted.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. If the lease renewal is not approved the society’s ability to carry out its core activity is impacted. Council has a contractual responsibility to formalise a lease renewal if the conditions within the lease have been met.

35. No risks have been identified with the lease renewal or the lease for additional premises.

Ngā koringa ā-muri

Next steps

36. Subject to the board’s approval, staff will prepare the renewal and lease for additional premises agreements for the tenant to sign

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan - Karaka Recreation Reserve, Linwood Road, Karaka	179

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

23 May 2023

Proposed classification of land and new community lease to The Clevedon Sports Club Society Incorporated, Clevedon Showgrounds Reserve, 73R Monument Road, Clevedon

File No.: CP2023/05771

Te take mō te pūrongo

Purpose of the report

1. To classify the land described as Lot 2 Deposited Plan 67852 at Clevedon Showgrounds Reserve as classified recreation reserve.

2. To grant a new community lease to The Clevedon Sports Club Society Incorporated for the bowling club building and greens at Clevedon Showgrounds Reserve located at 73R Monument Road, Clevedon.

Whakarāpopototanga matua

Executive summary

3. The Clevedon Sports Club Society Incorporated seeks a new community lease to commence occupation and operation from Clevedon Showgrounds Reserve at 73R Monument Road, Clevedon.

4. The sports club has applied for a lease over the Clevedon Bowling Club’s building and greens. This change in leaseholder is with the full written support of the bowling club.

5. The new lease for the bowling club was identified and approved by the local board as part of the Community Facilities: Community Leases Work Programme 2020/2021 at their 25 August 2020 local board meeting (resolution FR/2020/74).

6. The society aims to promote public health by encouraging recreational activities and participation in healthy pursuits through playing a team sport; to act as a unifying organisation to foster, encourage, maintain and assist sporting recreational or community activities in Clevedon. These activities align with the Franklin Local Board Plan 2020 Outcome Three: fit for purpose places and facilities, and Outcome Six: a sense of belonging and strong community participation.

7. The group has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately. The group has all the necessary insurance cover, including public liability and building insurance, in place.

8. The proposed new community lease to The Clevedon Sports Club Society Incorporated for the land at Clevedon Showgrounds Reserve was publicly notified. The notification appeared in the Pohutukawa Coast Times on 3 March 2023 and the Auckland Council website with a submission deadline of 24 March 2023. No submissions or objections were received.

9. The land occupied by the bowling club building and green is held by Auckland Council in fee simple as unclassified recreation reserve subject to the Reserves Act 1977. Prior to consideration of the new lease, staff circulated to board members a memo on the intention to publicly notify and engage with iwi on the intention to classify the land as recreation reserve. This was done in March 2023. No submissions or objections were received.

10. No feedback or objections were received from iwi with an interest in the land lease.

11. Staff from Parks and Community Facilities visited the property and met with the sports club chairperson.

12. A Community Outcomes Plan has been agreed with the club (Attachment B).

13. This report recommends:

a) the land, described as Lot 2 Deposited Plan 67852, at Clevedon Showgrounds Reserve, be classified as recreation reserve; and

b) a new community lease be granted to The Clevedon Sports Club Society Incorporated for a term of 10 years commencing from 1 August 2023 with a single 10-year right of renewal.

14. Subject to the local board classifying the land and granting the lease, staff will work with the land advisory team over the classification, and with the society to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) classify, under Section 14 of the Reserves Act 1977, the land legally described as Lot 2 Deposited Plan 67852 comprising 2044 square metres (more or less) contained in Computer Freehold Register NA23B/1046 as Recreation Reserve.

b) grant, under Section 54 (1) (b) of the Reserves Act 1977, a new community ground-lease to The Clevedon Sports Club Society Incorporated for 2,084 square meters (more or less) located at 73R Monument Road, Clevedon on the land legally described as Lot 2 Deposited Plan 67852 comprising 2044 square metres (more or less) contained in Computer Freehold Register NA23B/1046 and Lot 2 Deposited Plan 176480 (as per Attachment A), subject to the following terms and conditions:

i) term – 10 years, commencing 1 August 2023, with one 10-year right of renewal and reaching final expiry on 31 July 2043

ii) rent – $1.00 plus GST per annum if demanded

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (Attachment B).

c) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

d) note that public notification and iwi engagement for Auckland Council’s intention to grant a new community lease to The Clevedon Sports Club Society Incorporated located at Clevedon Showgrounds Reserve, 73R Monument Road, Clevedon was undertaken during March 2023.

e) note that no objections to the notified proposal of the new community lease to The Clevedon Sports Club Society Incorporated at 73R Monument Road, Clevedon were received.

f) note that leasing charges will be reviewed by the local board in circumstances where there are changes to the Community Occupancy Guidelines 2012.

Horopaki

Context

15. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

16. The Franklin Local Board approved the Community Facilities: Community Leases Work Programme 2020/2021 at their local board meeting on 25 August 2020 (Resolution number FN/2020/74).

17. The progression of the lease to Clevedon Bowling Club was part of the approved work programme (item 297). This report considers a new community lease to a replacement tenant to that approved on the work programme.

Land, building and lease

18. Clevedon Showgrounds Reserve is located at 87R Monument Road, Clevedon. The land, legally described as Lot 2 Deposited Plan 67852 and contained in NA23B/1046, is held by Auckland Council in fee simple as unclassified recreation reserve subject to the Reserves Act 1977.

19. The land at the showgrounds reserve has been held under a community lease by the Clevedon Bowling Club. The club is one of the founding members of the Clevedon Sports Club Society.

20. The proposed leased area is 2,084 square meters (more or less) and is outlined in red, and hatched in Attachment A.

21. For a group-owned building, all operational and maintenance costs are borne by the tenant. These costs are funded from subscriptions, private hire and bar revenue.

22. The building is used by the society to provide a base for the member clubs:

· Clevedon Bowling Club

· Clevedon Cricket Club

· Clevedon Fishing Club

· Clevedon Football Club

· Wairoa Rangers Rugby Football Club

23. The society was established to provide an organisation that can represent local sporting codes and share in the vision to become a community hub for the growing residential area of Clevedon.

The Clevedon Sports Club Society Incorporated

24. The Clevedon Sports Club Society Incorporated was established in 2018 and registered with the New Zealand Companies Office under the Incorporated Societies Act 1908. After extensive input by locals its objectives include to:

· provide a unifying organisation to foster, encourage, maintain and assist sporting, recreational or community activities in Clevedon

· promote public health by encouraging recreational activities and participation in healthy pursuits through playing a team sport

· encourage the sporting, recreational and community activities of young persons and seniors in Clevedon

· co-operate with other organisations interested in sporting, recreational and community activities.

25. The society has approximately 300 members aged from five years to those over 50 years old. There is one paid part-time staff member working 22 hours weekly. There are 12 part-time volunteers working a total of 36 hours each week. 65% percent of members identify as male and 35% as female.

26. The society operates to manage the facilities for the benefit of the member clubs. The member clubs continue to operate independently to the society, except to fulfil their functions to the society, and utilising the facilities provided for the benefit of their clubs in a manner that upholds the society’s intent.

27. The previous tenant, Clevedon Bowling Club, will celebrate their 100th anniversary this year.

28. The bowling club’s community lease with the council commenced on 1 June 2001 and expired 31 May 2021. The lease to the group is holding over on a month-by-month basis on the same terms and conditions until terminated or a new lease is formalised. The bowling club fully supports the new sports society and has given written confirmation of their decision not to apply for a new lease for the land. The Clevedon Sports Clubs Society Incorporated have applied for a ground lease over the bowling greens and existing clubhouse.

Tātaritanga me ngā tohutohu

Analysis and advice

29. Under the Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to reapply for a new lease at the end of their occupancy term. Clevedon Bowling Club is not exercising this right to apply for a new lease. The club is one of the founding clubs of the new sports society and their clubrooms and bowling greens form the base for the new society.

30. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms. The recommended term for a group-owned assets is 10 years with one 10-year right of renewal.

Public notification and engagement

31. As there is no adopted reserve management plan, public notification is required under the Reserves Act 1977 prior to any lease being granted. Iwi engagement is also required under the terms of section 4 of the Conservation Act 1987 prior to any lease being granted.

32. The proposed new community lease to The Clevedon Sports Club Society for the land at Clevedon Showgrounds Reserve was publicly notified in the Pohutukawa Coast Times 3 March 2023 edition and on the Auckland Council website. Submissions closed on 24 March 2023.

33. The cost of the public notification was met by the Parks and Community Facilities department of the council.

34. No submissions or objections to the notified proposal were received.

Assessment of the application

35. The group has:

· submitted a comprehensive application requesting a new lease

· provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities

· all necessary insurance cover in place including public liability and building insurance.

36. A site visit was undertaken by Parks and Community Facilities community leasing and sports maintenance staff and the facility is well managed and maintained.

37. The group provides a valuable service to the local community by providing a base for the sporting codes that use the fields at Clevedon Showgrounds Reserve. The building is also available for use by other community groups and individuals.

38. Auckland Council’s Community Occupancy Guidelines 2012 sets out the requirements for community occupancy agreements and the community outcomes plan will be included as part of the lease agreement board. A Community Outcomes Plan has been negotiated with the group to identify the benefits it will provide to the community (see Attachment B). The plan will be attached as a schedule to the lease agreement.

39. Staff recommend that a new community lease be granted to The Clevedon Sports Club Society for a term of 10 years from 1 June 2023 with a single 10-year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

40. It is anticipated that use of the building and greens will not result in an increase of greenhouse gas emission. The shared community space is expected to decrease overall energy use, as users will not consume energy at individual spaces. The shared space will provide opportunity and enable people to enjoy positive healthy lifestyles and will increase capability and connections within the local community.

41. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

42. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are to:

· reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· prepare the region for the adverse impacts of climate change.

43. Climate change has an unlikely potential to impact the lease, as no part of the leased area is within a flood-sensitive or coastal inundation zone.

Clevedon Showgrounds Reserve, 57R Monument Road, Clevedon

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

44. Council staff from within the Customer and Community Services Directorate have been consulted. They are supportive of the proposed lease as it will include positive outcomes for the local community.

45. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

46. The proposed lease will benefit the community by enabling initiatives that promote collaboration between the sporting codes that use the showgrounds playing fields.

47. The delivered activities align with the Franklin Local Board Plan 2020 outcomes and objectives:

Table A: 2020 Franklin Local Board Plan outcomes and objectives:

Outcome

Objective

Outcome three:

Fit for purpose places and facilities

Towns, villages and settlements are planned and developed to support growing communities and retain local character.

Outcome six:

A sense of belonging and strong community participation

Our people are supported to actively contribute to their community and the places they live.

Tauākī whakaaweawe Māori

Māori impact statement

48. Iwi engagement about the council’s intention to grant a new community lease for the reserve was undertaken in March 2023. The engagement involved an email to all iwi identified as having an interest in the area (see Attachment C) containing detailed information on the land, the lessee, the lease proposal as required by Section 4 of the Conservation Act 1987. No submissions or objections were received.

49. The group has agreed, via the community outcomes plan, to deliver Māori outcomes that reflect their local community (see Attachment B).

50. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

51. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

52. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

53. Community leases support a wide range of activities and groups. Leases are granted based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

54. .Ngā ritenga ā-pūtea

Financial implications

55. All costs relating to the advertisement of the council’s intention to grant the proposed lease and classify the land is borne by the Parks and Community Facilities department of Auckland Council.

56. While there are no financial implications for this new community ground lease, the council’s 2023/2024 Annual Budget proposes changes to rent levels within the Community Occupancy Guidelines 2012. As this is currently a proposal any changes made to the annual rent will not come into force until the annual plan is adopted.

57. Ongoing maintenance of the asset (building and bowling green) is the responsibility of the tenant.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

58. Should the local board resolve not to grant the proposed community lease to The Clevedon Sports Club Society at Clevedon Showgrounds Reserve, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

59. Under the terms of the lease with Clevedon Bowling Club, should the lease not be granted, the building and other assets will revert to the council, without compensation being payable to the club. The assets would then be the responsibility of council to maintain and renew from within existing budgets.

60. The new lease gives the group security of tenure, enabling them to attend to the scheduled maintenance of the facility.

Ngā koringa ā-muri

Next steps

61. If the local board resolves to the grant the proposed new community lease, staff will work with the tenant to finalise the lease agreements in accordance with the board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan - 73R Monument Road, Clevedon	189
b ⇩	Community Outcomes Plan - The Clevedon Sports Club Incorporated	191

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

23 May 2023

Classification of Bremner Esplanade Reserve, Drury as local purpose (esplanade) reserve

File No.: CP2023/05763

Te take mō te pūrongo

Purpose of the report

1. To classify Bremner Esplanade Reserve, Drury as local purpose (esplanade) reserve pursuant to section 16(2A) of the Reserves Act 1977.

Whakarāpopototanga matua

Executive summary

2. Bremner Esplanade Reserve is made up of eight parcels of land. Seven parcels are currently held as unclassified local purpose (esplanade) reserves subject to the provisions of the Reserves Act 1977. One parcel has already been classified as local purpose (esplanade) reserve.

3. The Reserves Act provides that all unclassified reserves vested in a local authority must be classified according to their principal or primary purpose. Auckland Council is therefore statutorily obliged to classify all unclassified reserves which it holds. This is undertaken under section 16 of the Reserves Act 1977 and if not undertaken would mean that Auckland Council is not meeting its statutory obligations.

4. Auckland Council proposes that unclassified parcels are classified as local purpose (esplanade) reserve.

5. Local boards hold the delegated authority under section 16 of the Reserves Act 1977 to classify council-held reserves, subject to all statutory processes having been satisfied.

6. South mana whenua representatives have been advised of the proposed classification and have been invited to submit their feedback by 27 March 2023. No objections have been received.

7. The proposed classification was not publicly notified because it is the same as the purpose for which the reserve has been held.

8. This report recommends that the Franklin Local Board resolves to classify seven unclassified parcels of land forming part of Bremner Esplanade Reserve, Drury as local purpose (esplanade) reserve.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) resolves to classify, pursuant to section 16(2A) of the Reserves Act 1977, the following parcels comprising Bremner Esplanade Reserve as a local purpose (esplanade) reserve:

· Lot 2 DP 99269, Lot 3 DP 103283, Lot 4 DP 106762, Lot 9 DP 108332, Lot 3 DP 132199, Lot 3 DP 99330 and Lot 3 DP 119463

Horopaki

Context

9. Classification is a mandatory process under section 16(1) or 16(2A) of the Reserves Act 1977 which involves determining the principal or primary purpose of a reserve (e.g. recreation reserve, local purpose reserve, historic reserve, etc). The present values of the reserve, the future “potential” values and the possible future uses and activities on the reserve are considered when determining the purpose of the reserve.

10. Auckland Council is required by law to classify all unclassified reserves which it holds. Auckland Council is not meeting its statutory obligations if classification is incomplete.

11. Seven out of eight parcels of land making up Bremner Esplanade Reserve are currently held as unclassified recreation reserves.

12. The parcels must be classified for their principal or primary purpose to comply with the statutory classification requirement.

13. Local boards hold delegated authority under sections 16(1) and 16(2A) of the Act to approve classifications of council owned reserves, subject to all statutory processes having been satisfied.

Tātaritanga me ngā tohutohu

Analysis and advice

Bremner Esplanade Reserve

14. Bremner Esplanade Reserve (the reserve) is partially located at 487 Oira Road and partially at 109 Bremner Road, Drury.

15. It is comprised of 8 defined land parcels legally described as Lot 2 DP 99269, Lot 3 DP 103283, Lot 4 DP 106762, Lot 9 DP 108332 (outlined blue in Figure 1), Lot 3 DP 132199, Lot 3 DP 99330, Lot 3 DP 119463 and Lot 4 DP 113113 (outlined blue in Figure 2). The reserve covers a total area of 93,611m².

16. All of the above-mentioned land parcels (except Lot 4 DP 113113) are currently held by Auckland Council as an unclassified local purpose (esplanade) reserve, subject to the provisions of the Reserves Act 1977. Lot 4 DP 113113 has already been classified as local purpose (esplanade) reserve.

Figure 1

Map

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Figure 2

Map

Description automatically generated

17. All land parcels forming Bremmer Esplanade Reserve were vested on subdivision in the Franklin County Council as local purpose (esplanade) reserve.

18. Bremmer Esplanade Reserve is zoned as Open Space – Conservation Zone under the Auckland Unitary Plan operative in part.

19. There is one small area within Lot 3 DP 132199 identified as archaeological site, described as ‘Hangi’ on GEOmap data available on Auckland Council’s website. No other natural resources, heritage layers or special character areas are indicated.

Reserves Act 1977

20. The Reserves Act came into force on 1 April 1978 and requires all reserves to be classified for their principal or primary purposes.

21. The Reserves Act 1977 requires the administering bodies to consider necessary or desirable activities on the reserve and to classify the reserve for such specified purpose.

22. The purpose of local purpose (esplanade) reserves is to provide an area of land suitable for the preservation of conservation values and to provide opportunities for public access and recreational use.

Proposed classification – local purpose (esplanade) reserve

23. Staff consider that classification of Bremner Esplanade Reserve as local purpose (esplanade) reserve is most appropriate because:

i) the reserve was vested in Auckland Council for the purposes of esplanade reserves

ii) this recommendation aligns with current use of the reserve as well as future intended use of the reserve.

24. Other types of classification options were considered, but none of them was deemed to be suitable.

Consultation

25. Public notification of the council’s intention to classify the reserve is not required as the proposed classification is the same as the purposes for which the land parcels were vested in Auckland Council and are currently held and administered.

26. Engagement with iwi has been undertaken as per Section 4 of the Conservation Act 1987.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. The proposal outlined in this report does not include any change in the current use of or activity on Bremner Esplanade Reserve and does not introduce any new source of greenhouse gas emissions.

28. The proposed classification is formalisation of the statutory requirement under the Reserves Act 1977 which is an administrative process and therefore will have no impact on climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. The proposed classification has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. The Franklin Local Board holds the delegated authority under section 16(2A) of the Reserves Act 1977 to approve classification of the reserve subject to completion of all statutory processes.

31. The views and preferences of the local board in relation to the proposal are sought via this report.

Tauākī whakaaweawe Māori

Māori impact statement

32. There is no express requirement to consult mana whenua under the Reserves Act. However, section 4 of the Conservation Act 1987 states that the Act should be interpreted and administered so as to give effect to the principles of the Treaty of Waitangi.

33. The proposal to classify the reserve was presented to the mana whenua groups identified as having an interest in the land via email dated 27 February 2023.

34. The deadline for mana whenua feedback on the proposed classification closed on 27 March 2023. No objections to the classification proposal have been received. Comments received from three iwi representatives did not directly relate to the proposed classification. However, their concerns have been addressed.

Ngā ritenga ā-pūtea

Financial implications

35. The proposed classification is an administrative exercise and will not result in any costs to the local board. All costs (if any) relating to the publication of a notice of classification in the New Zealand Gazette will be met by Auckland Council’s Parks & Community Facilities Department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. It is a statutory requirement that the reserve is classified. Should the Franklin Local Board choose not to resolve to classify the reserve, this decision would mean that Auckland Council is in breach of its statutory obligations under the Reserves Act.

Ngā koringa ā-muri

Next steps

37. If approved, the resolution will take immediate effect and no further action is required. A notice of the classification will be published in New Zealand Gazette to ensure permanent public record of the classification.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Tamara Zunic - Specialist Technical Statutory Advisor

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

23 May 2023

Karioitahi Recreation Reserve Service Assessment Outcomes

File No.: CP2023/04032

Te take mō te pūrongo

Purpose of the report

1. To seek board approval to develop a concept plan for Karioitahi Reserve based on the set of service outcomes presented in this report.

Whakarāpopototanga matua

Executive summary

2. Karioitahi provides a unique west coast beach environment and experience that is enjoyed by growing numbers of visitors.

3. The 2020 Franklin Local Board Plan stated a commitment to develop a plan for Karioitahi Reserve and beach in order to identify and prioritise opportunities to protect, enhance and leverage local economic benefit at the site.

4. Draft service outcomes set out in this report have been developed to help direct this plan and ensure future investment at Karioitahi is optimised to deliver multiple, and sometimes conflicting, outcomes.

5. One of the major planning challenges at the site is continuing to permit vehicle access on-to, and along, the beach while at the same time ensuring vehicle use does not detract from the wider visitor experience, nor damage sensitive ecological, cultural and landscape qualities.

6. Similar vehicle conflict and user tensions are experienced at Muriwai Beach. An initiative to secure and control vehicle access to Muriwai Beach was approved by the Parks, Arts, Community and Events Committee in September 2022 (PAC/2022/89).

7. The drafting of a Karioitahi Concept Plan in 2023/2024 financial year will allow for improvements to amenities at the site. However, it is recommended that consideration is given to reviewing and potentially revising the plan specifically in relation to vehicle access after the Muriwai vehicle initiative has been put in place and outcomes measured. This is in anticipation that the initiative will deliver significant recreation and environmental improvements that can be introduced to other west coast beach sites.

8. Until that time staff recommend a continuation of programmed amenity improvements at Karioitahi as guided by a concept plan, the development of which will be commenced at the beginning of 2023/2024 financial year. This will be in conjunction with vehicle compliance initiatives that have been pursued over the last two or three years at Karioitahi and as set out in this report.

9. Once the concept plan has been developed and approved, plan outcomes can be delivered at Karioitahi over three financial years through renewals funding of approximately $800,000.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the following service outcomes for Karioitahi Reserve and adjoining beach area:

i) maintain a natural and wild west coast beach experience by limiting the extent of the built environment and ensuring all design is in keeping with the landscape.

ii) enable easy and safe access to beach and adjacent reserve through provision of parking and safe walking routes.

iii) enhance the pedestrian and vehicle free zone by realigning the southern vehicle access onto the beach and marking the boundary of this zone with design elements that could include Pou.

iv) protect the ecology and landscapes with a medium-term focus on dune rehabilitation and a long-term focus on restoration of the headland ecology including targeted removal of pines.

v) celebrate Auckland’s Māori identity and heritage and partner with Ngaati Te Ata Waiohua on all plan and design outcomes.

vi) support a swim-safe environment and base for surf lifesavers as enabled by a new lease footprint and planning for new club room facilities.

vii) ensure motor vehicle compliance (permits and adherence to speed limits) by targeted education, improved signage, speed limit changes, continued community engagement and driver behaviour monitoring.

viii) support activity and events within a set of conditions that protect environmental and visitor outcomes.

b) approve commencement of a Karioitahi Concept Plan in the 2023/2024 financial year that is guided by the service assessment outcomes detailed above.

c) agree to review the Karioitahi Concept Plan once the Muriwai vehicles on beach initiative has been put in place and assessed.

Horopaki

Context

10. Karioitahi is a major west coast beach destination for the Franklin community and visitors from further afield. It is the main south Auckland access point to the west coast and annually attracts many thousands of visitors looking to experience the rugged west coast environment and the unique expanse of black sand beaches.

11. Adjacent to the beach is Karioitahi Reserve which extends over 32 hectares of headland up above the beach. Just over four hectares of the reserve is leased to the Hermitage Family Trust (HFT) who operate/manage owner occupied chalets, short term stay facilities and a restaurant from within the leased area.

12. South Auckland is experiencing significant population growth and this growth is likely to be sustained over the next ten to twenty years. Pressure on key visitor destinations like Karioitahi are predicted to increase and there is need to carefully plan future development so that investment of limited funds is optimised.

13. Outcome 3 of the Franklin Local Board Plan 2020 is:

Fit for purpose places and facilities - We will plan for and respond to future growth and the impacts of climate change while protecting and celebrating what is special and unique about our communities.

14. The board plan also identifies Karioitahi specifically as a site requiring particular focus and states the following commitment:

Develop a plan for Karioitahi reserves that draws from the experiences of other black-sand beaches in the Auckland region, identifying and prioritising opportunities to protect, enhance and leverage local economic benefit from its unique environment.

15. Well planned and considered investment at Karioitahi is required for the following reasons:

· Recreation, heritage, cultural and ecological values at the site are all identified as high.

· Some activities need to be managed so that negative impacts on other outcomes or uses are minimised.

· Increased visitation needs to be accommodated so that both the quality of the environment and the visitor experience are maintained.

16. The beach, and to a smaller extent the adjoining reserve, attracts a wide range of users but with some activities compromising the environment and people’s ability to enjoy the open space. This particularly relates to use of the beach by drivers of both cars and motorbikes.

17. One of the key aims of the service assessment is to enable multiple, and sometimes competing, outcomes.

18. It is recommended that over the next four years renewals funding allocated to this project is used to realise amenity improvements identified in, and approved through, the 2023/2024 financial year Karioitahi concept planning process. The concept plan will be informed by the service outcomes identified in this report.

19. The main site benefits sought through investment are:

· increased visitor satisfaction and safety

· improved activity interaction and cohesiveness

· environmental values protected and enhanced

· cultural and heritage values promoted and celebrated.

20. A renewal budget of $800,000 has been proposed for spend over the next four financial years for the upgrade of the amenities at site.

Tātaritanga me ngā tohutohu

Analysis and advice

21. Understanding park service outcomes for Karioitahi beach and the reserve is key to guiding future planning to protect, enhance and leverage economic benefit.

22. Those service outcomes that have been identified as key are:

a) Maintaining a natural and wild west coast beach experience by limiting the extent of the built environment and ensuring all design is in keeping with the landscape.

b) Enabling easy and safe access to beach and adjacent reserve through provision of parking and safe walking routes.

c) Enhance the pedestrian and vehicle free zone by realigning the southern vehicle access onto the beach. There is also opportunity to clearly identify the boundary of this zone with design elements that could include Pou.

d) Protecting the ecology and landscapes by amongst other actions, enabling local volunteer groups to carry out dune rehabilitation and in the longer-term restoration of headland ecology including targeted removal of pines.

e) Celebration of heritage and Auckland’s Māori identity by partnering with Ngāti Te Ata Waiohua and ensuring that design (including interpretation signage) incorporates cultural elements that mark the significance of the site to Māori and tell the stories of Karioitahi.

f) Supporting a swim safe environment and base for surf lifesavers as enabled by a new lease footprint and planning for new club room facilities.

g) Ensure motor vehicle compliance (permits and adherence to speed limits) by targeted education for driver behaviour change, improved signage and speed limit changes, continued community engagement and driver behaviour monitoring. In the medium term this could include narrowing the northern beach vehicle access point. In the longer term this could potentially include the installation of controlled (gated) access onto the beach for permit holders only.

h) Supporting activity and events within a set of conditions that protect environmental and visitor outcomes.

23. The following asset improvements that enable the realisation of some of the above service outcomes have been achieved over the last two years:

• Bollard installation to protect dunes from vehicles and create a safer pedestrian environment.

• Bins that limit littering and deliver a cleaner beach and ocean.

• Toilet / changing room renewal that has lifted the quality of site amenities and improved the overall visitor experience.

• Boardwalk leading to toilets renewed.

24. The next programme of work to be delivered at site is signage renewal and will help realise improved heritage, environmental awareness, wayfinding, vehicle compliance and safe swim outcomes. Signage design will involve:

• partnering with Ngaati Te Ata Waiohua

• consolidating the number of signs where possible and reducing clutter

• clear messaging on wayfinding, beach safety, vehicle compliance and interpretation.

25. The findings from a Coronial Enquiry into a drowning at Karioitahi Beach in 2021 are soon to be released and the signage recommendations made by the coroner will also be addressed as part of the signage renewal project.

26. The speed limit for vehicles will reduce to 20km/hr along the beach at Karioitahi from the ‘No Vehicle Zone’ to 1km north and 1km south of Karioitahi Road. This will be undertaken in conjunction with a speed limit change managed and administered by Auckland Transport. As instructed by the board, the no driving zone between the southern and northern vehicle beach access ways will also be detailed in signage.

27. Initiatives that the board can continue to support over the short to medium term include:

• volunteer activities such as dune planting

• working with AT on vehicle speed reductions

• liaising with local police to enforce the vehicle regulations.

28. Recommended medium and long-term term outcomes that need to be considered and potentially enabled by the concept plan include:

• extending the pedestrian SAFE ZONE by moving the southern vehicle access further south

• restoring natural habitat on headland reserve areas

• signing pedestrian accessway to headland reserve through Castaways

• improving car park lay out

• reducing the width of the northern beach entrance and locating vehicles on beach signage immediately beside modified entrance

• installing gated access points to the beach.

29. A review of the concept plan after the installation of a controlled gated entry at Muriwai is considered appropriate.

VEHICLES ON BEACH

30. If you have a permit and comply with specific rules, including having a registered vehicle, you may drive on Karioitahi Beach. There is no charge for this permit.

31. However public feedback with regard to improving the Karioitahi visitor experience is dominated by the issue of vehicles on the beach and the antisocial and damaging environmental impacts associated with this activity. A significant amount of the most damaging behaviour is undertaken by motorbike riders whose vehicles are often unregistered/unlicensed and therefore do not comply with the rules relating to permitted beach access.

32. There would be a number of benefits linked to preventing or significantly limiting vehicle access, but this comes with a number of site challenges which include:

• limited on road and reserve parking provision

• many activities and events depend on motor vehicle access and beach parking

• the status of the beach as legal road

• the need for a consistent approach with other Auckland Council sites such as Muriwai and with neighbouring council open space, noting the boundary with Waikato District Council is just 1km to the south of Karioitahi.

33. For Muriwai Beach the Parks, Arts, Community and Events Committee in September 2022 voted to move forward on the installation of a controlled gated access point and development of a fee-based permit system that would allow access for authorised vehicles only and exclude access for non-permitted vehicles.

34. The implementation of the fee-based system allows for cost recovery of the permitting process, the installation, and maintenance of the gate.

35. A similar approach could be suitable for Karioitahi but before any consultation and consideration of adoption occurs for this site it is proposed by staff that the approach at Muriwai, once implemented, is monitored and assessed.

36. In the meantime, a programme of amenity investment projects can be undertaken and as directed by the development of a Karioitahi Concept Plan in FY2024. This will be in conjunction with a continued operational and management focus regarding education for driver behaviour, improved signage and speed limit changes, continued community engagement and driver behaviour monitoring.

PARKING PROVISION

37. Providing for growing visitation and at the same time encouraging vehicles to stay off the beach through additional on road or reserve parking also comes with significant challenge. The foremost of these challenges is linked to the difficulty of increasing the extent of parking spaces at the site. There are approximately 60 parking spaces currently provided at the beach entrance.

38. Busy weekends during the summer and major events see the demand for parking far exceed provision and result in many vehicles parking on the beach.

39. Increasing the provision of formal parking off the beach is limited by the extent of public open space, the narrowness of the access road, surrounding land terrain and the ownership of adjacent land.

40. Putting in controlled entry points for permit holders only would impact on the provision of beach-based overflow parking at busy times of the year. Controlling beach access and the provision of additional parking therefore need to be considered hand in hand.

KARIOITAHI CONCEPT PLAN

41. The drafting a concept plan for Karioitahi, that at a later stage includes consideration of additional controls regarding vehicles on the beach is recommended. Until that time the focus for vehicle related issues will remain on compliance, driver behaviour (as set out in paragraph 27) and the potential narrowing of the northern vehicle access point onto the beach. This would be alongside ongoing initiatives that include working with Auckland Transport on vehicle speed reductions and liaising with local police to enforce vehicle compliance.

Tauākī whakaaweawe āhuarangi

Climate impact statement

42. Increases in sea level rise will be taken into account when detailed planning is undertaken, with structures and buildings being future proofed in this regard.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

43. Council groups and CCOs (Auckland Transport) are all in agreement that compliance and driver behaviour could be improved for the benefit of all beach users and environments. council departments and CCOs have been, and will continue to, work together and with agencies such as the Police and Surf Lifesaving NZ to deliver improved outcomes in this area.

44. Parks and Community Facilities will also work with Infrastructure and Environmental Services to ensure that environmental rehabilitation initiatives for dune and reserve protection and rehabilitation are soundly based and delivered according to best practice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45. The set of draft service outcomes for Karioitahi detailed in this report, along with design outcomes sought for the 2023/2024 financial year signage renewal project were workshopped with the local board on 21 March 2023. The board identified vehicle compliance and driver behaviour as the most pressing issue that require addressing at Karioitahi. They also provided the following summarised feedback regarding the signage renewal project:

· Deliver an integrated, coherent, intuitive and clear signage suite for the beach which includes entrance/exits, wayfinding, compliance, safety and interpretation.

· Partner with Ngaati Te Ata Waiohua, police, surf life savers and Auckland Transport on this signage project.

Tauākī whakaaweawe Māori

Māori impact statement

46. Te Tiriti o Waitangi recognises the rangatiratanga of Auckland's hapū and iwi, and the inseparable bond between Tāmaki Makaurau the people and Tāmaki Makaurau the place. Local boards play a vital role in representing the interests of all Aucklanders and the Franklin Local Board is committed to its Treaty-based obligations and Māori participation and development.

47. The Franklin Local Board and council staff will continue to partner with Ngaati Te Ata Waiohua on this project and the development of a concept plan for Karioitahi.

Ngā ritenga ā-pūtea

Financial implications

48. A total budget of $800,000 has been proposed for this project (Sharepoint # 26074), a small amount of which has already been spent. The budget, as set out in table one below, will fund development of the concept plan and physical works on the ground at Karioitahi Reserve and beach area across four financial years.

FY2023/2024	FY 2024/2025	FY 2025/2026	FY 2026/2027
$35,000	$234,000	$275,115	$250,000

Table 1. Budget

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49. Managing coastal environments comes with several levels of risk that relate to visitor behaviour, fragile landforms and geology, sea level rise and storm events.

50. Concept planning will recognise and respond to these risks so they are minimised. Planning considerations will include:

• infrastructure setbacks and consideration of future coastal retreat to minimise impacts from storm events

• design that ensures asset longevity in extreme coastal environments

• visitor safety particularly in terms of safe swimming and vehicle movements.

Ngā koringa ā-muri

Next steps

51. Implement the planned 2023/2024 financial year signage renewal project and commence planning (and consultation) for a Karioitahi Concept Plan.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

David Barker - Parks & Places Team Leader

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

23 May 2023

Approval for new road names at 51 Puhitahi Hill Road, Pukekohe

File No.: CP2023/05331

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board to extend three existing road names.

2. To seek approval from the Franklin Local Board to name 14 new public roads, created by way of a subdivsion development at 51 Puhitahi Hill Road, Pukekohe.

3. To seek approval from the Franklin Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 51 Puhitahi Hill Road, Pukekohe.

Whakarāpopototanga matua

Executive summary

4. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

5. The developer and applicant, Grafton Downs Limited has proposed the names presented below for consideration by the local board.

6. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner anticipated by the Guidelines.

7. The proposed names for the new roads at 51 Puhitahi Hill Road are:

Road 1

· Tirikatene Avenue (Applicant Preferred)

· Hareruia Avenue (Alternative 1)

· Maurice Harding Avenue (Alternative 2)

Road 2

· Maurice Harding Avenue (Applicant Preferred)

· Ihowa Avenue (Alternative 1)

· Tirikatene Avenue (Alternative 2)

Road 3

· Caughey Road (Applicant Preferred)

· Kaihanga Road (Alternative 1)

· Hareuia Road (Alternative 2)

Road 4

· Weteriana Road (Applicant Preferred)

· Kawenata Road (Alternative 1)

· Caughey Road (Alternative 2)

Road 5

· Robert Gibson Road (Applicant Preferred)

· Maungarongo Road (Alternative 1)

· Weteriana Road (Alternative 2)

Road 7

· Paul Sotutu Road (Applicant Preferred)

· Ngakau Road (Alternative 1)

· Whakawhetai Road (Alternative 2)

Road 8

· Eric Salmon Road (Applicant Preferred)

· Poropiti Road (Alternative 1)

· Maungarongo Road (Alternative 2)

Road 9

· Rakena Way (Applicant Preferred)

· Rongomau Way (Alternative 1)

· Hareruia Way (Alternative 2)

Road 10

· Laurenson Street (Applicant Preferred)

· Tumanako Street (Alternative 1)

· Neate Street (Alternative 2)

Road 11

· Neate Street (Applicant Preferred)

· Whakamoemiti Street Alternative 1)

· Laurenson Street (Alternative 2)

Road 12

· Matau Road (Applicant Preferred)

· Whakanoa Road (Alternative 1)

· Te Maro Road (Alternative 2)

Road 13

· Te Maro Road (Applicant Preferred)

· Whakapaingia Road (Alternative 1)

· Kawenata Road (Alternative 2)

Road 14

· Ernie Lepper Road (Applicant Preferred)

· Whakawhetai Road (Alternative 1)

· Matau Road (Alternative 2)

8. The proposed names for the new COAL at 51 Puhitahi Hill Road are:

Road 6

· Tumuaki Road (Applicant Preferred)

· Nahareta Road (Alternative 1)

· Kawenata Road (Alternative 2)

9. The proposed names for the extension to existing roads at 51 Puhitahi Hill Road are:

Road 15

· Te Rata Boulevard (Applicant Preferred)

Road 16

· Hiwi Tauroa Road (Applicant Preferred)

Road 17

· Puhitahi Hill Road (Applicant Preferred)

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approves the applicant’s preferred names for Roads 1-5 and Roads 7-14, being:

Road 1: Tirikatene Avenue

Road 2: Maurice Harding Avenue

Road 3: Caughey Road

Road 4: Weteriana Road

Road 5: Robert Gibson Road

Road 7: Paul Sotutu Road

Road 8: Eric Salmon Road

Road 9: Rakena Way

Road 10: Laurenson Street

Road 11: Neate Street

Road 12: Matau Road

Road 13: Te Maro Road

Road 14: Ernie Lepper Road

and created by way of subdivision at 51 Puhitahi Hill Road, Pukekohe, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90104964, resource consent references BUN60381811 and SUB60381812)

b) approves the name Tumuaki Road (applicant’s preferred name) for Road 6 being a COAL, created by way of subdivision at 51 Puhitahi Hill Road, Pukekohe, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90104964, resource consent references BUN60381811 and SUB60381812)

c) Approves the naming of the extensions to Te Rata Boulevard, Hiwi Tauroa Road and Puhitahi Hill Road created by way of subdivision at 51 Puhitahi Hill Road, Pukekohe, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90104964, resource consent references BUN60381811 and SUB60381812)

Horopaki

Context

10. Resource consent reference BUN60381811 (subdivision reference number SUB60381812) was issued in April 2020 for the construction of new residential freehold units and allotments, including new public roads and private commonly owned access lots. This road naming application relates to Stages 9-12 of that development.

11. The site is legally described as LOT 402 DP 518449 has been previously referenced as 741 and 801 Paerata Rise, Pukekohe. Location and site plans of the development can be found in Attachments A and B

12. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

13. Roads 1-5 and 7-12 and 14 will need a name each because these roads are public roads and will be serving more than five lots. LINZ has advised that Road 13 does not necessarily need a name because the allotments that will be served by Road 13 can be addressed from Road 3. However, the applicant has determined to name this road, which is an acceptable course of action.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

15. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

16. Theme: The proposed road names continue the theme of existing road names within the Paerata Rise development in a acknowledging the history of the land, the Wesley College and the Methodist Church. Grafton Downs Limited has been working with Te Taha Māori to choose Māori names connected to the bible and the Methodist Church as well as commemorating significant people in the history of Wesley College. Names suggested by Ngāti Tamaoho has also been included.

Road Number

Proposed name

Meaning (descriptions provided by applicant)

Road 1

Tirikatene Avenue

(Applicant Preferred)

o Named after Tirikatene (J.) (John, Aperehama)

o Ex-pupil of Wesley College who died during WWII

o Produced school plays

o Mentioned is school memorial for ex-pupils who died at WWII Sergeant (pilot) – Royal NZ Air Force, 4 Operational Training Unit – NZ422634

o From Kaiapoi

Hareruia Avenue

(Alternative 1)

English translation: “Halleluja”

Maurice Harding Avenue

(Alternative 2)

o Named after Maurice Harding

o 1955 – 1936 (died at 81 years)

o Many years of service to Agriculture and Methodist Church

o Benefactor – Estate built Harding Hall, commercial properties in Mt. Wellington and Homestead became Wesley Prep School.

Road 2

Maurice Harding Avenue

(Applicant Preferred)

o Named after Maurice Harding

o 1955 – 1936 (died at 81 years)

o Many years of service to Agriculture and Methodist Church

o Benefactor – Estate built Harding Hall, commercial properties in Mt. Wellington and Homestead became Wesley Prep School.

Ihowa Avenue

(Alternative 1)

English translation: “Jehovah”

Tirikatene Avenue

(Alternative 2)

o Named after Tirikatene (J.) (John, Aperehama)

o Ex-pupil of Wesley College who died during WWII

o Produced school plays

o Mentioned is school memorial for ex-pupils who died at WWII Sergeant (pilot) – Royal NZ Air Force, 4 Operational Training Unit – NZ422634

o From Kaiapoi

Road 3

Caughey Road

(Applicant Preferred)

o Named after Andrew C Caughey

o Prince Albert Board 1880’s

o Wesley Board 1892-1929

o One of the main organisers of the move from Three Kings to Paerata

o Father of Hugh and Stewart, Grandfather of Brian (Have all been on the Wesley College Trust Board at some point)

Kaihanga Road

(Alternative 1)

English translation: “Creator”

Hareuia Road

(Alternative 2)

English translation: “Halleluja”

Road 4

Weteriana Road

(Applicant Preferred)

Weteriana - Wesleyan (Methodist). Name suggested by Te Taha Māori – Māori side of the Methodist Church

Kawenata Road

(Alternative 1)

English translation: “covenant”

Caughey Road

(Alternative 2)

o Named after Andrew C Caughey

o Prince Albert Board 1880’s

o Wesley Board 1892-1929

o One of the main organisers of the move from Three Kings to Paerata

o Father of Hugh and Stewart, Grandfather of Brian (Have all been on the Wesley College Trust Board at some point)

Road 5

Robert Gibson Road

(Applicant Preferred)

o Benefactor – Taranaki Farmer

o Established Robert Gibson Trust for scholarships for Wesley Students.

Maungarongo Road

(Alternative 1)

English translation: “peace”

Weteriana Road

(Alternative 2)

Weteriana - Wesleyan (Methodist). Name suggested by Te Taha Māori – Māori side of the Methodist Church

Road 6

Tumuaki Road

(Applicant Preferred)

o Principal, Director, Crown of the Head, Chancellor.

o Relates to all of the Principals Wesley College has had and has allowed the School and land to grow etc. Represents all of the Board Members who have helped the school grow. It can also represent all of the leaders that have come from Wesley as past students.

o Chris Johnston - Executive Director of Grafton Downs Limited (Developer of Paerata Rise) will be building a house to live in on this road

Nahareta Road

(Alternative 1)

English translation: “Nazareth”

Kawenata Road

(Alternative 2)

English translation: “covenant”

Road 7

Paul Sotutu Road

(Applicant Preferred)

o Wesley College Student 1951

o Senator Fiji Government Upper House

o Secondary School Principal

o Secretary of Foreign Affairs

o Director United Nations

Ngakau Road

(Alternative 1)

From ‘Ngakau Pai’, English translation: “good heart”

Whakawhetai Road

(Alternative 2)

English translation: “To give thanks”

Road 8

Eric Salmon Road

(Applicant Preferred)

Eric (Percy) Salmon

o Trust Board Member 23 years (1944-1967)

o Benefactor of Salmon Scholarships

o Died 1992

Poropiti Road

(Alternative 1)

English translation: “prophet”

Maungarongo Road

(Alternative 2)

English translation: “peace”

Road 9

Rakena Way

(Applicant Preferred)

Piri Rakena

o Student at Three Kings 1912

o Superintendent North Auckland Circuit

o Ruawai (son)

Piripi Rakena

o Student 1880’s Three Kings

o Superintendent of Ngapuhi Hokianga

o Superintendent of Waikato Circuit

Ruawai Rakena

o Student 1947 – 1948

o Ordained 1954

o First executive of the Māori Mission Board

Wesley Trust Board and Board of Governors

Rongomau Way

(Alternative 1)

English translation: “peace settlement”

Hareruia Way

(Alternative 2)

English translation: “halleluja”

Road 10

Laurenson Street

(Applicant Preferred)

Rev. George Laurenson

o Tutor Wesley College Paerata 1924

o President Methodist Conference

o General Superintendent of Home Missions

o Trust Board Member 1937-1943

o Fellow of Wesley

o Son, Eric (Chair Board of Trustees) and Daughter, Marie (Trust Board)

o Died 1988.

Tumanako Street

(Alternative 1)

English translation: “hope”

Neate Street

(Alternative 2)

Mr. Clive Alfred Neate

o Principal at Wesley 1965-1967

o Player/Coach of Rugby, Tennis, Swimming and Life Saving.

o Always showed genuine interest in each and every student

o “His approachability, understanding and unselfishness and devoted service to the school has left an abiding impression, long after his departure.”

o He made many improvements – Tennis courts, Second science laboratory, spacious library and the newest classroom block.

o Died in 1998.

o Widow Bernice Neate died 2002…

Road 11

Neate Street

(Applicant Preferred)

Mr. Clive Alfred Neate

o Principal at Wesley 1965-1967

o Player/Coach of Rugby, Tennis, Swimming and Life Saving.

o Always showed genuine interest in each and every student

o “His approachability, understanding and unselfishness and devoted service to the school has left an abiding impression, long after his departure.”

o He made many improvements – Tennis courts, Second science laboratory, spacious library and the newest classroom block.

o Died in 1998.

o Widow Bernice Neate died 2002

Whakamoemiti Street

(Alternative 1)

English translation: “to praise”

	Laurenson Street (Alternative 2)	*Rev. George Laurenson* o *Tutor Wesley College Paerata 1924* o *President Methodist Conference* o *General Superintendent of Home Missions* o *Trust Board Member 1937-1943* o *Fellow of Wesley* o *Son, Eric (Chair Board of Trustees) and Daughter, Marie (Trust Board)* o *Died 1988.*
Road 12	Matau Road (Applicant Preferred)	Name proposed by Ngati Tamaoho Trust…referring to the hook of Te Māunu a Tū pā nearby
	Whakanoa Road (Alternative 1)	English translation: “to make common (free from tapu)”
	Te Maro Road (Alternative 2)	Name proposed by Ngati Tamaoho Trust…referring to the nearby wāhi tohu Tomotomo
Road 13	Te Maro Road (Applicant Preferred)	Name proposed by Ngati Tamaoho Trust…referring to the nearby wāhi tohu Tomotomo
	Whakapaingia Road (Alternative 1)	English translation: “to prepare, to praise”
	Kawenata Road (Alternative 2)	English translation: “covenant”
Road 14	Ernie Lepper Road (Applicant Preferred)	Ernest Lepper o former student of Wesley College admitted to the College in 1946, He joined the Old students Association executive in 1988 and has served as President 6 times and vice president 6 times. o Fellow of Wesley College o Passed away Wednesday 15 September 2021
	Whakawhetai Road (Alternative 1)	English translation: “to give thanks”
	Matau Road (Alternative 2)	Name proposed by Ngati Tamaoho Trust…referring to the hook of Te Māunu a Tū pā nearby

17. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

18. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

19. Road Type: ‘Boulevard’ ‘Road’, ‘Avenue’, ‘Street’ and ‘Way’ are acceptable road types for the new roads, suiting the form and layout of of the respective roads and COAL.

20. Consultation: Consultation with family members of the people being commemorated have been carried out by the applicant with consent obtained from those people who have clear descendants. Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

24. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

25. The applicant has consulted directly with representatives of The Māori King Movement (Kīngitanga), local iwi, Te Haha Māori (Methodist Church), and the Wesley College Old Students association on naming the streets and parks. The names ‘Matau’ and ‘Te Maro’ were proposed by the Ngāti Tamaoho Trust in November 2020.

26. On 21 September 2022, the representatives of Ngaati Te Ata, and Ngāti Tamaoho were contacted by the applicant concerning the suitability of names, with a follow-up email sent on 14 December 2022. No responses have been received.

27. On 21 December iwi mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki

· Ngāti Tamaoho

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Maru

· Waikato-Tainui Waikato – Tainui

28. By the close of the consultation period, no responses, comments, or feedback were received. While acknowledging that this does not automatically signify a lack of interest in the matter, and noting that dependent on the scale of a development and its level of significance, not all road naming applications do receive comments from mana whenua, the applicant now wishes to continue to a decision from the local board on the basis of the consultation undertaken and commentary received as outlined above.

Ngā ritenga ā-pūtea

Financial implications

29. The road naming process does not raise any financial implications for the Council.

30. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

32. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report Attachment A Location Map	219
b ⇩	Report Attachment B Site Plan	221

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

23 May 2023

Approval for one public and one private road names at Kahawai Point Stage 5, 13 Nola Avenue, Glenbrook

File No.: CP2023/05514

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board to name a new public road, one private road being one commonly owned access lot (COAL), created by way of a subdivision development at 13 Nola Avenue, Glenbrook.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

3. The applicant Kahawai Point Developments Ltd has proposed the names presented below for the board’s consideration.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new private road at 13 Nola Avenue, Glenbrook are:

Road 1

• Tai Tauwhare Road (Applicant Preferred)

• Kaiarara Road (Alternative 1)

• Katipa Road (Alternative 2)

Commonly Owned Access Lot (COAL) 3

• Te Tarata Grove (Applicant Preferred)

• Wairua Lane (Alternative 1)

• Ohiku Avenue (Alternative 2)

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approves the name Tai Tauwhare Road (applicant’s preferred name) for a new public road and Te Tarata Grove (applicant’s preferred name) for COAL 3 created by way of subdivision at 13 Nola Avenue, Glenbrook, in accordance with section 319(1)(j) of the Local Government Act 1974 and subdivision consent (road naming reference RDN90106132, resource consent reference BUN60407639 and SUB60397335).

Horopaki

Context

6. Resource consent reference BUN60407639 (subdivision reference number SUB60397335) was issued on 8 December 2022 for the construction of fifty residential dwellings and subdivision.

7. Site and location plans of the development can be found in Attachments A and B.

8. In accordance with the Standards, every public and any private way, commonly owned access lot (COAL), or right of way, that serves more than five lots generally requires a new road name in order to ensure safe, logical and efficient street numbering.

9. Therefore, in this development, the new public road and COAL require road names because they both serve more than five lots. This can be seen in Attachment A, where the public road that requires a name is highlighted in blue and the COAL is shown in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The proposed road names reflect the natural landscape environment of the area as well as the history of the site.

Road number	Proposed name	Meaning (as described by applicant)
ROAD 1	Tai Tauwhare Road (Applicant preferred)	Tupuna ancestor name that has had significant relationships with Kahawai Point. Riiki Minhinnick has stated that: “Kahawai Point has Dame Nganeko Minhinnick’s name, and the original developer of Kahawai Point – Tahuna Minhinnick’s name. The name of this road should be "TAI TAUWHARE", mine and Tahuna’s Dad’s name. Literally describes the Tide that covers the Overhanging bank (Aptly describes the Propose Marine Centre channel on the Taihiki waterway at low tide). I trained and paddled with dad and others of our Iwi from 1970 to 1973 in the years prior to, and leading up to the opening of Kimiora, the new Wharekai at Turangawaewae, Ngaruawaahia. It was our introduction to the world of WakaTaua. Together with our neighbouring hapu from Whatapaka Marae and Marae out to Port Waikato. We all combined to crew one of the Queens Waka Taua fleet "TE RANGATAHI" for the official opening of KIMORA.”

	Kaiarara Road (Alternative 1)	To be inspired and celebrate; located on the western boundary of the traditional Kahawai block of land.
	Katipa Road (Alternative 2)	Tupuna ancestor name that has had significant relationships with Kahawai.
COAL 3	Te Tarata Grove (Applicant preferred)	The Tarata tree traditionally used for welcoming and treating manuhiri a kura, “special visitors”, and used for (tamoko) could feature at the entrance of Kahawai Point. Again traditionally there was a grove of Tarata named “Nga Uru Tarata a Huatau”, “The Tarata grove of Huatau” which it is recommended feature in the development. Huatau, is the parent of Te Ata I Rehia, the founding ancestor of Ngati Te Ata. Other examples include the Ti Kouka tree which assisted in saving the life of the great Ngati Te Ata chief Manukau and should feature in surrounding the Tohu commemorating the memorable deeds of this tupuna. Similarly, the Kauri tree was a symbol of kaitiakitanga or guardianship and were planted at the entrance of waterways or the base of pa as the symbolic
	Wairua Lane (Alternative 1)	The meeting place of two waterways is the essence of Wairua (Spirituality) referring in this instance to the meeting of the Manukau Awa and Taihiki Awa creating and gathering life; fish, birds and human that gather there. Wairua is also the traditional name for the area at the mouth of the Manukau entrance acknowledging the meeting place of two great waterways, the Te Moana o Manukau originally and Te Waihohonu o Rehua “The Deep waters of the West Coast”.
	Ohiku Lane (Alternative 2)	Refers to a place used to instill vigor in youth.

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: Road, Grove and Lane are acceptable road types for the new public and private roads, suiting the form and layout of the roads.

16. Consultation:

Chairperson	Angela Fulljames
Deputy Chairperson	Alan Cole
Members	Malcolm Bell JP
	Sharlene Druyven
	Gary Holmes
	Amanda Hopkins
	Andrew Kay
	Amanda Kinzett
	Logan Soole