Addendum Agenda of Franklin Local Board

Auckland Council's Quarterly Performance Report: Franklin Local Board for quarter three 2022/2023

File No.: CP2023/04845

Te take mō te pūrongo

Purpose of the report

1. To provide the Franklin Local Board with an integrated quarterly performance report for Quarter Three (Q3), 1 January – 31 March 2023.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme (WP).

3. The work programme is produced annually and aligns with Franklin Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· Community-led Placemaking and Safety (WP 114): a refund from Franklin Neighbourhood Support, for the purposes of establishing the group, will be forthcoming with reallocation back to the board’s community grants programme.

· Franklin facilities maintenance: unprecedented weather – flooding and cyclone Gabrielle caused major devastation across the region in late January and February 2023. Operations of some assets in our open space and facilities were directly affected by flooding and damage, leading to closures and the need to make assets safe while damage assessment took place. Maintenance services were also paused in some instances, to enable resources to assist with the emergency response during and after the storms. In March all maintenance services reverted back to normal. Our maintenance contractor is bringing open spaces and facilities back to contract specification. Restoring assets damaged during the storm is continuing, to ensure they are safe, operational and open to the public.

· Young Enterprise Scheme (YES): in February Auckland Chamber of Commerce held Kickstart sessions giving students an opportunity to get familiar with support available to them for their YES business and running interactive workshops to brainstorm potential ideas. The event attracted 22 students from Waiuku College and 16 students from Onewhero Area School.

· Franklin Arts Centre: a total of 40 programmes delivered, resulting in 3,943 participants and attendees this quarter. Highlights include summer school holiday programme and Tardigrade World Exhibition - which was about creating artwork from waste. The NZ Steel Gallery hosted Sir Haare Mahanga Te Wehinga Williams KNZM JP on the history of Te Maketū Pā at the site which was a well-attended event.

5. Net operating performance for Franklin Local Board is 10.5 per cent below budget for the year to date ended 31 March 2023. This is shown in operating expenditure being 10.2 per cent below budget, and operating revenue being 0.03 per cent above budget. Capital expenditure has achieved 40 per cent of budget spend for the year.

6. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

· WP 20699 Te Puru Park - renew skate park

· WP 30730 Ardmore Hall - refurbish hall

· WP 15354 Ray Faussett Reserve - develop new neighbourhood park

· WP 25946 Te Puru Park - develop concept plan

· WP 2841 Te Kete Rukuruku - tranche two

· WP 3060 Interest in Watercare land, 100 Okaroro Road - Beachlands Maraetai Pony Club

· WP 1287 Wider southern local settlements planning scoping study

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the performance report for Quarter Three ending 31 March 2023.

b) approve a $10,000 transfer from work programme 528 local parks ecological and environmental volunteers programme to work programme 121 community grants.

Horopaki

Context

7. The Franklin Local Board has an approved 2022/2023 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· Local Economic Development

· Plans and Places

· Tātaki Auckland Unlimited.

8. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Storm events

9. On Auckland Anniversary weekend an unprecedented storm event caused flash floods and other impacts on lives, homes, possessions and businesses. This led to the declaration of a local State of Emergency on 27 January. On 12-14 February, another major storm event, Cyclone Gabrielle, followed. A National State of Emergency was invoked as thousands of people were displaced, with widespread damage across large parts of the North Island.

10. A National State of Emergency was declared on 14 February, with the region transitioning to recovery mode from Friday 3 March.

11. Some local community facilities were affected by the flooding and some local community facilities were used as Civil Defence Centres (CDC) or community hubs.

12. Impacts to individual activities are reported in the work programme update (Attachment A).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

13. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

14. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter three

15. The key achievements in the delivery of the local board work programmes for 2021/2022 include:

· Capacity and resilience building: workshops were delivered in March and April on Pasifika governance and retiring / recruiting board members. Staff provided support to Franklin Family Support Services to enable the board to update their strategic plan in response to additional pressures due to the cost-of-living crisis. Community Networks Franklin had support for planning and delivery of their Little Green Expo held in March. The expo provided opportunity for residents to engage in innovative ideas and actions to live more sustainably and was well supported by the local community.

· Community-led Placemaking and Safety: Electronic safety sign project fully implemented within budget and provided relevance for police operational activities promoting safe use of beaches/alcohol, including the ability to restrict access for inappropriate users. No rego, No WOF, No permit = No Access. Staff supported local police and community groups to host a whanau focused event at Ngaa Hau e Wha marae grounds in March, responding to local safety concerns. This was promoted as a local neighbourhood event, encouraging whanau to walk and enjoy free fun activities in their local area. Local whanau attended in good numbers with a local kaumatua noting the value and importance of this opportunity for his community. Staff finalised a funding agreement with Hamilton Estate to deliver a whanau focused social event to support whanau wellbeing following recent floods and Cyclone Gabrielle. This activity strengthens neighbourhood connections and aligns with Neighbours Aotearoa held annually in March. Staff noted that Franklin Neighbourhood Support (FNS) has been required to close their bank accounts due to inactivity. FNS received funds to establish the group from the Franklin Local Board, therefore the balance will be allocated back to the 2022/23 community grants programme.

· Papakura Stream Restoration programme: twelve “tree rescue” events were held across the catchment with 140 volunteers. Funding for trees has come from the Waterways Protection Fund, local boards, Mondelez, Beijer Ref, Civil Plan and Trees that Count. Conservation volunteers acquired one new site this year – a non-profit farm on Ara-Kotinga Road with NZ Young Farmers. Forest and Bird’s South-East Wildlink Project has shown interest with supporting bat and bird monitoring which will be starting in Quarter 4. The Beautification Trust and Trees for Survival are key partners that will also be assisting with the overall project as it moves forward.

Activities with significant issues

15. The following work programme activities have been identified by operating departments as

status of red (behind delivery, significant risk):

· The wider southern local settlements planning scoping study is on hold waiting on the outcome from Plan Change 78 and the refreshed Future Development Strategy

· Te Puru Park - renew skate park: project on hold while Parks and Community Facilities department await further direction from iwi on relocation of skate park as part of the Master Plan

· Ardmore Hall - refurbish hall: the asset planning team sought further direction

· Ray Fausett Reserve - develop new neighbourhood park: the board has responded to the draft concept designs, requesting that the project expand the scale and content of the design in recognition of the delays in improving play provision elsewhere in the community

· Te Puru Park - develop concept plan: Cultural Values Assessment to be completed first from iwi before progressing this project. Iwi currently do not support the project at this stage.

· Te Kete Rukuruku (Māori naming of parks and places) tranche two: Names are due to be received in April with adoption to be undertaken in the next financial year. A workshop is scheduled for May to update the local board on progress.

· Interest in Watercare land, 100 Okaroro Road, Beachlands; Beachlands Maraetai Pony Club Incorporated: Delay in progressing until information received on possible future use of the land from property staff

Activities on hold

18. The following work programme activities have been identified by operating departments as on hold:

· Umupuia Coastal Reserve - upgrade park assets: local board requested that this project be paused until the Chair meets with incoming Ngai Tai ki Tamaki Chief Executive

· Beachlands Library - minor renewal: work completed to address health and safety matters and the scope of works for this project has been deferred to future years.

· Refurbish toilet/amenity blocks: design work for Samuel Miller, Seddon Park, and Wharf Road toilet physical works to begin next quarter.

· Bombay War Memorial Hall - further discussions with stakeholders and consultants on the scope priority for staging the project, in multiple years. High-level discussion is ongoing with the local board.

· Beachlands Domain - renew playground and furniture: is no longer a priority due to relatively good condition of the playground and furniture. Staff suggest funds could be reallocated to another project.

· Bombay War Memorial Hall - renew carpark: received tender documents and engineer estimates from consultants. Local board approval, and direction are required. Site stakeholder meetings are to be held.

· Big Bay Reserve - refurbish amenity block (west end): presented to the local board for prioritisation through a business report and it has been deferred to 2023/2024 financial year.

· Sunkist Bay Reserve - renew park assets: workshop with iwi at the marae has been completed. Designers are currently working on the concept plans for the landscaping design which will be completed in June 2023.

· Local parks ecological and environmental volunteers programme: lower than normal of hours of community work recorded due to the storm events and caution around using the parks due to fallen trees, slips and ground water. There were 304 community hours recorded in Q3 against 650 in Q2. Site preparation for planting was impacted by storm events however planting will go ahead in the planting season.

· Big Bay Reserve - renew coastal assets: The design works are in progress and the next phase is to lodge the resource consent application. Physical works to start in the 2023/2024 financial year.

· Kawakawa Bay Boat Club - renew boat ramp pontoon piles: Tender submissions are being reviewed and key design aspects to be confirmed before finalising the construction contract. Physical works to start in 2023/2024 financial year.

Changes to the local board work programme

Cancelled activities

20. These activities are cancelled:

· Waiau Pa Pony Club: This club operates from private property in Glenbrook. This item will be cancelled.

Activities with minor changes

· The following work programme activities have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes and they were made by staff under delegation.

Table 2: Minor change to the local board work programmes

ID/Ref	Work Programme Name	Activity Name	Change	Reason for change	Budget Implications
528	Customer and Community Services	FR: Local parks ecological and environmental volunteers programme FY 23	Reallocate to ID 121 Community grants Franklin	Underspend due to recent weather events pausing services with volunteers also impacting on staff being able to prepare sites due to the wet ground	$10,000 to be transferred in the work programme from ID 528 to ID 121 community grants

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

24. Work programmes were approved in June 2022 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

25. The local board is currently investing in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· Predator Free Franklin Te Ara Hikoi: Predator Free Franklin has held four conservation education and pest control hub days in Ararimu, Beachlands, Pukekohe and Hūnua Village, which enabled the distribution of traps and bait directly to the Franklin community, along with best practice control advice. An online cultural induction webinar was hosted with presentations by Edith Tuhimata and Paapaka Brown of Ngaati Te Ata descent to inform and advise local landowners of the cultural landscape they live and work in and provide guidance for when archaeological or culturally significant finds are discovered. The group helped to identify survey sites, coordinated acoustic bat monitor deployment, and hosted a community bat workshop in Waiuku for the Finding Franklin Bats project. There are now over 2,200 newsletter subscribers, nearly 2,000 traps and 3,700 bait stations registered on Trap.NZ and the group recently achieved a total of 20,000 pests removed from the project area.

· C.R.E.S.T Programme: this season the birds have faced a particularly large number of threats from storms, high tides, predation from introduced predators and avian predators, and human interference. After a recent training course, the team are applying skills learnt and are giving the birds the best possible chance at survival. The project has received additional regional funding with a natural environment targeted rate (NETR) -funded Community Coordination and Facilitation grant, with a particular focus on improving pest control around the Elletts Beach coastline. The team have removed large numbers of possums from coastal pōhutukawa to allow the trees to regenerate and to protect coastal birds such as herons, spoonbills, and shags, which nest in the trees.

· Manukau Harbour Forum: significant disruption due to the 27 January 2023 weather event and cyclone Gabrielle necessitated a greater focus on desktop work, which included reviewing local board minutes, creating presentations for the business meeting and workshop, and reviewing local board performance report. In the inaugural meeting voting of the Chair and Deputy Chair occurred, with John Turner (Puketapapa Local Board) and Alan Cole (Franklin Local Board) successful to the positions.

· Waterways Protection Fund: Due to recent funding cuts for the Regional Fund the project cannot go ahead to the original extent with Franklin Waterways Protection Fund. A reduced project is now proposed with the funding being reallocated via the Environmental Services team, Leighton Simmons, and board approval.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. This report informs the Franklin Local Board of the performance for Quarter Three ending 31 March 2023.

Tauākī whakaaweawe Māori

Māori impact statement

28. This report includes activities that have a direct impact on Māori outcomes:

· Whakatipu i te reo Māori: Te Ara Poutama summer school holiday programme this quarter consisted of activities that celebrated Te Ao Māori. Staff are exploring if budget will allow for another free Te Reo class for the community due to popular demand.

· Local Māori responsiveness: Te Ara Rangatahi was funded for the delivery of Mahia te Mahi - rangatahi opportunities, employment and education programme. Te Ara Rangatahi completed this programme successfully for 31 rangatahi, out of which 14 were employed in full-time employment and 12 reengaged in education that suits their career goals. All 31 attained a relevant driver license and 18 have attained relevant certificates/qualifications that align with their career goals.

· Achieving Māori Outcomes Ara Kōtui: the in-person hui scheduled for 14 February was cancelled due to Cyclone Gabrielle. Hui in March was focused on the Annual Budget and was attended by three iwi representatives, and representatives from all the southern local boards. Proposal is to change to quarterly hui, with the next hui to be in June, focused on Local Board Plans.

· Achieving Māori Outcomes Tuia rangatahi mentoring programme: New Tuia mentee - Isaiah Williams - confirmed in February, put forward by Ngāti Paoa Iwi Trust with elected member mentor confirmed as Logan Soole. First wānanga attended at Mangatoatoa Marae at Tokanui (south of Hamilton) in March. Tuai rangatahi met with the local board and an overview of the programme was given to the whole board. Departmental responsibility for the Tuia programme now primarily sits with southern Local Board Services teams – and therefore the nature of that support is mainly focused on governance assistance, administration and some coordination. The local boards’ Tuia mentoring programme was recently externally evaluated by the Centre for Social Impact which found it is showing potential to become a strategic enabler of longer-term succession, engagement and civics education across the local boards and their respective communities. In the South Auckland context, Tuia is proving to be a platform for enhancing local board member community networks and iwi relationships, building rangatahi capability/experiences and developing local community succession-planning.

· Wai-O-Manu: the (Wai-o-Maru) co-management meeting for Quarter 3 is now delayed until Quarter 4. The meeting agenda will include a review of the draft operational management plan.

· Te Korowai o Papatūānuku: Existing plantings at Waipipi, Reretēwhioi Marae, Taitua, and Tāhuna Pā have all received maintenance in Quarter 3. Additional pest plant control of crack willows has been carried out at Lake Pokorua, which is a significant cultural and ecological site for Ngaati Te Ata. Work alongside Department of Conservation-funded Te Ara Hīkoi Jobs for Nature team is expanding the programme and allowing funding to go further. This season aims to plant 13,000 plants across these sites with plants supplied by the Āwhitu Peninsula Landcare Nursery and funded by central government's Te Uru Rākau (1 Billion Trees) programme. From May to June 2023 there will be planting days with volunteers from Ngaati Te Ata, Reretēwhioi Marae, Waiuku College students, and Āwhitu Landcare. Materials to protect the plants from rabbits and deer will be added in Quarter 4.

Ngā ritenga ā-pūtea

Financial implications

29. This report is provided to enable Franklin Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes. There are no financial implications associated with this report.

Financial Performance

30. Financial comments:

• Operating expenditure of $11.6 million is $1.32 million (10.2%) below budget.

• For ABS (Asset Based Services) operating expenditure underspend for programme running costs, staff costs and full facility costs are overall $847,000 year to date.

• For LDI (Locally Driven Initiatives) operating expenditure underspend of $483,000 is mostly for various grants and economic work programmes expected to be paid out.

• Operating revenue of $364,000 is $12,000 below budget overall.

• Capital Expenditure of $4.28 million is 40% of budget spent year to date.

• The financial report for the nine months ended 31 March 2023 for Franklin Local Board area is at Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

32. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

33. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

34. The local board will receive the next performance update following the end of quarter four (30 June 2023).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Q3 Work Programme update	15
b ⇩	Franklin Financial Report Q3	53

Ngā kaihaina

Signatories

Author

Orrin Kapua - Local Board Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Chairperson	Angela Fulljames
Deputy Chairperson	Alan Cole
Members	Malcolm Bell JP	Andrew Kay
	Sharlene Druyven	Amanda Kinzett
	Gary Holmes	Logan Soole
	Amanda Hopkins