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Governing Body
23 May 2023
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1 Ngā Tamōtanga | Apologies
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Resolution number GB/2023/82
MOVED by Deputy Mayor D Simpson, seconded by
Cr S Henderson:
That the Governing Body:
a)
whakaae / agree to accept the apologies from members:
Absence
Cr R Hills, on council business
Lateness
Mayor W Brown, on council business
Cr D Newman
Cr J Watson
Early departure
Cr A Baker
CARRIED
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Note: Apologies
were subsequently received from Cr K Leoni, for lateness on council business,
and from Cr W Walker for lateness.
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Cr C Darby
entered the meeting at 10.01am.
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
There were no declarations of interest.
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes
4 Ngā Kōrero a te Marea | Public Input
There was no
public input.
Cr J Watson
entered the meeting at 10.03am.
5 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input.
6 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary
business.
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7
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Auckland Council Group and Auckland Council
Quarterly Performance Reports for the nine months ended 31 March 2023
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A PowerPoint presentation was
given. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
Attachment C contained an error on
page 7 (page 61 of the separate attachments document) and the corrected page has
been placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Cr A Filipaina entered the meeting
at 10.05am.
Cr J Bartley entered the meeting at 10.07am.
Cr W Walker entered the meeting at 10.08am.
Cr C Fletcher entered the meeting at 10.10am.
Cr D Newman entered the meeting at 10.13am.
Deputy Mayor D Simpson vacated the
chair. Mayor W Brown entered the meeting and assumed the chair at
10.39am.
Cr K Leoni entered the meeting at
10.51am.
Cr A Baker left the meeting at 11.11am.
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Resolution
number GB/2023/84
MOVED by Deputy Mayor D Simpson, seconded by Mayor W
Brown:
That
the Governing Body:
a) whiwhi / receive
the Auckland Council Group and Auckland Council quarterly performance reports
for the nine months ended 31 March 2023.
CARRIED
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Attachments
a 23 May 2023, Governing Body, Item 7 - Auckland
Council Group and Auckland Council Quarterly Performance Reports for the nine
months ended 31 March 2023 - PowerPoint presentation
b 23 May 2023, Governing Body, Item 7 - Auckland
Council Group and Auckland Council Quarterly Performance Reports for the nine
months ended 31 March 2023 - Corrected page 7 of Attachment C
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8
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Chief Executive and Group Chief Financial
Officer Update
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Documents were tabled in support of the
item:
·
the Dashboard presented to the Governing Body
meeting on 27 April 2023 contained errors. A corrected version has been
placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
·
The Dashboard as at 23 May 2023 has been
placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Cr C Fletcher left the meeting at
12.07pm.
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Resolution
number GB/2023/85
MOVED by Cr K Leoni, seconded by Mayor W Brown:
That
the Governing Body:
a) whiwhi
/ receive the information provided in this report, the monthly financial
dashboard circulated prior to the meeting and the verbal updates by the Chief
Executive and Group Chief Financial Officer.
CARRIED
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Attachments
a 23 May 2023, Governing Body, Item 8 - Chief
Executive and Group Chief Financial Officer Update - Monthly dashboard
corrected for 27 April 2023
b 23 May 2023, Governing Body, Item 8 - Chief Executive
and Group Chief Financial Officer Update - Monthly dashboard - 23 May 2023
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9
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Independent Māori Statutory Board
Funding Agreement for 2023/2024
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Resolution
number GB/2023/86
MOVED by Cr D Newman, seconded by Cr K Leoni:
That
the Governing Body:
a) whakaae
/ approve the 2023/2024 funding agreement between Auckland Council and
Independent Māori Statutory Board, which comprises total direct funding of
$3,025,090 (operational expenditure)
b) whakaae
/ approve that variations to the 2023/2024 funding agreement between Auckland
Council and the Independent Māori Statutory Board of no more than $50,000 in the financial
year can be agreed between the chief executive of the Auckland Council and
the chief executive of the Independent Māori
Statutory Board, subject to budget being available to cover the variations
c) tuhi ā-taipitopito / note that following approval of the proposed funding
by the Governing Body, the 2023/2024 funding agreement between Auckland
Council and the Independent Māori
Statutory Board will be finalised and
signed by the mayor and the council’s chief executive and, the chair
and chief executive of the Independent Māori
Statutory Board.
CARRIED
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The meeting adjourned at 12.36pm and
reconvened at 1.07pm.
Cr A Baker, Cr C Fletcher, Cr J Fairey, Cr
M Lee, Cr L Fuli, Cr D Newman and Cr M Williamson were not present.
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10
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Budget Update Report May 2023
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Cr J Fairey returned to the
meeting at 1.08pm.
Cr M Lee returned to the meeting at 1.08pm.
Cr D Newman returned to the meeting at 1.08pm
Cr Williamson returned to the meeting at 1.09pm
Cr Fuli returned to the meeting at 1.09pm.
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Resolution
number GB/2023/87
MOVED by Cr K Turner, seconded by Cr W Walker:
That
the Governing Body:
a) whakaae
/ approve Watercare’s request to increase the planned capital expenditure
for the 2022/2023 financial year from $715 million to $812 million
b) tuhi ā-taipitopito / note that the additional capital expenditure will be
funded by additional revenue, Shovel Ready funding, and additional debt
funding of up to $50 million
c) tuhi ā-taipitopito / note that the additional debt funding can be
accommodated by Auckland Council and does
not materially impact Auckland Council’s overall debt position or
treasury risk
d) tuhi ā-taipitopito / note that any increase in capital expenditure by
Watercare has no impact on Auckland Council’s operating budget gap for
2023/2024.
CARRIED
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11
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Making Space for Water
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A PowerPoint presentation was
given. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Cr A Baker returned to the meeting
at 1.51pm via electronic link.
Cr C Fletcher returned to the meeting at 2.20pm.
Cr K Leoni left the meeting at 2.20pm.
Cr K Leoni returned to the meeting at 2.31pm via electronic link.
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Note: changes
were made to the original recommendation, adding new clause e), with the
agreement of the meeting.
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Resolution
number GB/2023/88
MOVED by Deputy Mayor D Simpson, seconded by Mayor W
Brown:
That
the Governing Body:
a) ohia / endorse the objectives and initiatives
identified in the provisional ‘Making Space for Water’ programme
b) whakaae / approve development of a consultation plan for
public consultation of the ‘Making Space for Water’ programme
from July 2023
c) tuku ki tangata kē / forward this report, attachment
and resolutions to the local boards for their information
d) tuhi ā-taipitopito / note that the initiatives for this programme are yet to
be fully scoped or costed, and that any financial implications, including
identification of funding sources, will need to be approved through the
appropriate processes
e) tono
/ request Healthy Waters work with the Chief Planning Office, the Recovery
Office and the Insurance Council in the further development of this programme
and consultation plan, to ensure alignment with Council policy and to access,
where possible, Government funding for initiatives.
CARRIED
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Attachments
a 23 May 2023, Governing Body, Item 11 - Making
Space for Water - PowerPoint presentation
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12
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Referred from the Audit and Risk Committee -
Health, Safety and Wellbeing Performance Report
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Cr D Newman retired from the
meeting at 2.51pm.
Cr J Watson retired from the meeting at 2.54pm.
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Resolution
number GB/2023/89
MOVED by Cr W Walker, seconded by Cr S Henderson:
That
the Governing Body:
a) tuhi ā-taipitopito / note the Auckland Council's Health, Safety and Wellbeing (HSW) Performance report (presented to the Audit and Risk Committee on 9
May 2023) and any commentary from the Audit and Risk Committee
b) tuku ki tangata kē / forward the report to all local boards for their
information.
CARRIED
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14
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Summary of Governing Body and Committee
information memoranda and briefings (including the Forward Work Programme) -
23 May 2023
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Resolution
number GB/2023/91
MOVED by Cr W Walker, seconded by Cr S Henderson:
That
the Governing Body:
a) whiwhi
/ receive the Summary of Governing Body and committee information memoranda
and briefings – 23 May 2023.
CARRIED
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15 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
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16 Procedural
motion to exclude the public
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Resolution
number GB/2023/92
MOVED by Cr W Walker, seconded by Mayor W
Brown:
That the Governing Body:
a) whakaae / agree to exclude the public from the following part(s)
of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Referred from the Audit and Risk Committee - Enterprise Risk Update May 2023
Supplement
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(c)(i)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to prejudice
the supply of similar information or information from the same source and
it is in the public interest that such information should continue to be
supplied.
In
particular, the report contains detail information on the mitigation
activities of the strategic risks that could be detrimental to risk
management objectives if in the public domain.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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3.02pm The
public was excluded.
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
3.29pm The
public was re-admitted.
restatementS
It was resolved while the public was excluded:
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C1
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CONFIDENTIAL: Referred from the Audit
and Risk Committee - Enterprise Risk Update May 2023 Supplement
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Resolution
number GB/2023/93
MOVED by Cr L Fuli, seconded by Cr W Walker:
That the Governing Body:
a) tuhi ā-taipitopito / note the Enterprise Risk Update
May 2023 Supplement (presented to the Audit and Risk Committee on 9 May 2023)
b) tuhi ā-taipitopito
/ note that the risk sponsors and risk leads intend to critically review
strategic risks for Auckland Council in the next six months which may lead to
a re-articulation of some and potentially all current strategic risks
c) tuhi
ā-taipitopito / note that the Audit and Risk Committee chairperson will
seek the opportunity to meet with the Mayor to discuss the report as soon as
possible
Restatement
d) whakaae
/ agree that the decisions be transferred to the open minutes but the report
and attachments remain confidential.
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3.29pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
