Agenda of Maungakiekie-Tāmaki Local Board

No.	Title	Page
a ⇩	23 May 2023, Maungakiekie-Tāmaki Local Board Business Meeting: Item 11 - Governing Body Member's Update, document	11

No.	Title	Page
a ⇩	23 May 2023, Maungakiekie-Tāmaki Local Board Business Meeting: Item 12 - Chair's report, document	25

Maungakiekie-Tāmaki Local Board

23 May 2023

Auckland Council's Quarterly Performance Report: Maungakiekie-Tāmaki Local Board for quarter three 2022/2023

File No.: CP2023/06216

Te take mō te pūrongo

Purpose of the report

1. To provide the Maungakiekie-Tāmaki Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2023.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. The work programme is produced annually and aligns with Maungakiekie-Tāmaki Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· Programming at Riverside Community Centre continues to grow, providing a safe and supportive environment for tamariki to engage in pro-social activities both in and out of school. Upwards of 30 tamariki attend at a time.

· The Ope programme has provided a number of successful activities, including indigenous food and self-sustainability workshops, waste audits and food garden workshops for the community and schools.

· The industrial pollution prevention programme completed 87 visits and provided 19 reports with recommended changes to businesses in the Ann’s Creek catchment. One actual pollution event and 8 minor issues have been resolved to date.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

· ID26478: Onehunga Bay Reserve

· ID1281: Service Improvement Panmure Community Hall Activation

· ID2833: Te Kete Rukuruku (Māori naming of parks and places) Tranche One

6. Overall operating results for the nine months of the year is one per cent below the budget due to higher revenue and lower expenditure. Capital expenditure is 26 per cent below budget.

7. The following activities within the work programme has been identified as tracking towards an underspend for the 2022/2023 financial year and have budget available for reallocation:

a) ID 1286: Movies in Parks Maungakiekie-Tāmaki - $4,948

b) ID 1281: Service Improvement: Panmure Community Hall Activation - $25,000

c) ID 300: Local Civic Events Maungakiekie-Tāmaki - $4,325

d) ID 2870: Legacy Rates Grants - $5,074

e) ID 292: Event Partnership Fund Maungakiekie-Tāmaki - $2,300

8. Underspend budget can contribute to organizational savings or be allocated to projects that can be completed by the end of the 2022/2023 financial year.

9. It is recommended that the underspend budget from the above initiative is reallocated to support the following activity:

a) ID 292: Event Partnership Fund Maungakiekie Tāmaki - $20,000 for Panmure 175^th Celebrations

b) ID 297: Local Community Grants - $21,647

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the performance report for quarter three ending 31 March 2023.

b) reallocate $20,000 from ID 1281: Service Improvement: Panmure Community Hall Activation to ID 292: Event Partnership Fund Maungakiekie Tāmaki to support Panmure 175^th Celebrations.

c) reallocate $21,647 underspent funds to ID 297: Local Community Grants from the following activities:

i) ID 1286: Movies in Parks Maungakiekie-Tāmaki - $4,948

ii) ID 1281: Service Improvement: Panmure Community Hall Activation - $5,000

iii) ID 300: Local Civic Events Maungakiekie-Tāmaki - $4,325

iv) ID 2870: Legacy Rates Grants - $5,074

v) ID 292: Event Partnership Fund Maungakiekie-Tāmaki - $2,300

Horopaki

Context

10. The Maungakiekie-Tāmaki Local Board has an approved 2022/2023 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services;

· Tātaki Auckland Unlimited.

11. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Storm events

12. On Auckland anniversary weekend, an unprecedented storm event caused flash floods and other impacts on lives, homes, possessions and businesses. This led to the declaration of a local State of Emergency on 27 January. On 12-14 February, another major storm event, Cyclone Gabrielle, followed. A National state of emergency was invoked as thousands of people were displaced, with widespread damages across large parts of the North Island.

13. A National State of Emergency was declared on 14 February, with the region transitioning to recovery mode from Friday, 3 March.

14. Some local community facilities, parks and reserves were affected by the flooding, and significant arboriculture maintenance work was required in response to the storm. Impacts to individual activities are reported in the work programme update (attachment A).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

15. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

16. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter three

17. ID1283: Service Improvement: Riverside Community Centre - The ATWC programme continues to grow at Riverside Community Centre with upwards of 30 tamariki attending at a time. The programme continues to provide a safe and supportive environment for tamariki to engage in pro-social activities both in and out of school. Through the Panama Stakeholders Hui, the police have reported lower rates of petty crime among young people in the area, attributing it to the availability of pro-social activities and increased adult supervision that the programme provides.

18. ID736: Ope – A successful indigenous food and self-sustainability workshop was held in quarter three, and another is being planned for quarter four that will target a wider audience. Schools are being supported with waste audits and food garden workshops. A community garden network message group has been started, and is facilitating the sharing of resources and organisation of shared garden tours. A youth wānanga focussed on climate action was held and action ideas will be progressed in quarter four.

19. ID3485: Industrial pollution prevention programme – Ann’s Creek – 87 visits completed, and 19 reports given to businesses regarding recommended changes to make to their practices. Two spill training sessions have been booked in with businesses for the beginning of April, and all five spill training sessions should be completed by the beginning of May. Findings have included the observation of one actual pollution event and 22 minor issues with potential to cause pollution. To date, the pollution event and 8 of the minor issues have been resolved.

Completed Activities

20. ID18088: Jordan Recreation Centre – refurbish stadium and changing room – Project completed.

21. ID26073: Minor renewals – Project completed, including renewals of minor assets such as Tin Tack’s Reserve clock, seating, drinking fountains, footpaths and bollards across the local board area.

22. ID3451: Onehunga indoor recreation and community service provision – Preferred option was workshopped with the local board in July 2022. Eke Panuku will update the board on the overall Onehunga masterplan in Q4, including the Municipal precinct. The Service and Asset planning team will have limited involvement in this activity going forward.

23. ID37392: Flatrock Reserve Pontoon – refurbish and reinstate pontoons, piles and gangway – Works were completed in December 2022. Gangway and piles have been repaired/reinstated and are now fully functional.

Activities with significant issues

24. ID26478: Onehunga Bay Reserve – develop dog agility area – After consultation with the local board, direction was given to put the project delivery on hold and carry out further conversations with iwi in conjunction with the local board.

25. ID1281: Service Improvement Panmure Community Hall Activation – Service agreement partners are delivering programmes for the community from Panmure Community Hall and will be able to continue deliver without utilising the funds from this activity line. This underspend can be reallocated toward other local activities.

26. ID2833: Te Kete Rukuruku (Māori naming of parks and places) Tranche One – There are ongoing discussions to resolve shared interests.

Activities on hold

27. The following work programme activities have been identified by operating departments as on hold:

· ID24239: Taurima Reserve - redevelop park playspace - This project will commence in financial year 2023/2024 and expected to be completed by June 2025

· ID30645: Fergusson Hall - renew full facility – Project on hold for investigation and design in future years.

· ID28345: Te Kete Rukuruku – Māori naming of parks and places, implementation – There have been delays with the agreement of naming of parks which will result in delays of dual name signs being installed.

Changes to the local board work programme

Deferred activities

28. The following work programme activities have been deferred during quarter three:

· ID30645: Fergusson Hall – renew full facility – Project on hold and awaiting further direction for funding requirements in future years.

Activities with changes

29. The following work programme activities have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes and they were made by staff under delegation.

Table 1: Minor change to the local board work programmes

ID/Ref	Work Programme Name	Activity Name	Change	Reason for change	Budget Implications
2428	Customer and Community Services	Maungakiekie-Tāmaki – renew carparks and roading	Change the activity description from renewing the following carparks: Thompson Park, Gloucester Park and Simpson Reserve, to prioritising Waikaraka Park carpark and Point England Reserve instead.	The other carparks will be delt with in the future work programme carparking bundle, as they are not as high priority in comparison.	None.

Activities with underspent budget

30. Staff have identified five activities within the operational work programme that will deliver an underspend for the 2022/2023 financial year. The total underspend amount available to reallocate is $41,647.

31. The following table provides a breakdown of the underspend against each activity.

Table 1: Work programme underspend for reallocation by the local board

ID	Work Programme Name	Activity Name	Reason for underspend	Underspend amount
1286	Customer and Community Services	Movies in Parks Maungakiekie-Tāmaki	The Movies in Parks event planned for Friday, 28 January was cancelled in response to the government announcement on Sunday, 23 January which moved Auckland into Red under the Covid Protection Framework (CPF). A portion of the budget was required to cover pre-event costs due to cancellation policies.	$4,948
1281	Customer and Community Services	Service Improvement: Panmure Community Hall Activation	Service agreement partners are delivering programmes for the community from Panmure Community Hall and will be able to continue deliver without utilising the funds from this activity line.	$25,000
300	Customer and Community Services	Local Civic Events Maungakiekie-Tāmaki	Less civic events were delivered than anticipated.	$4,325
2870	Customer and Community Services	Legacy Rates Grants	Budget allocated to local boards from legacy rates grants have been continuing since amalgamation. A transition mechanism was put in place as part of LTP 2018-28 for three years. From 1 July 2021 this budget falls under the complete discretion of the LB. The local board has given direction for this budget to be utilised for its community grants and to encourage former recipients of these legacy grants to apply for contestable grants if required.	$5,074
292	Customer and Community Services	Event Partnership Fund Maungakiekie-Tāmaki	Funds were originally allocated to survey a local board event, but were not required.	$2,300
			TOTAL	$41,647

Activities to reallocate budget

32. The following activities have been identified as currently underfunded and can be delivered by the end of the 2022/2023 financial year.

Table 2: Activities to reallocate toward

ID	Work Programme Name	Activity Name	Activity Description / how budget will be spent	Reallocation amount
292	Customer and Community Services	Event Partnership Fund Maungakiekie-Tāmaki	2023 marks a significant milestone for Panmure, as it commemorates 175 years since European settlement. Funds will be made available to commemorate Panmure’s heritage and cultural legacy for the past 175 years.	$20,000
297	Customer and Community Services	Local Community Grants Maungakiekie-Tāmaki	Additional funds to be made available for remaining grant rounds.	$21,647
			TOTAL	$41,647

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

34. Work programmes were approved in June 2022 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

35. The local board is currently investing in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· ID596: Maungakiekie Songbird – supporting a community coordinator to provide advice, tools and resources to the community, businesses and schools to undertake pest control and monitoring around the Maungakiekie maunga

· ID731: Bike Hub – supporting locals to learn and apply basic bike maintenance, diverting bikes from the waste stream and reconditioning bikes to be provided back into the community at low cost.

· ID735: Climate action programme – a three-year community climate action programme supporting implementation of impactful community-based climate change actions for the local board area.

· ID738: Low Carbon Lifestyles – door-knocking homes in defined geographic areas to provide targeted advice and elicit commitments to behavioural changes that will help maintain a dry, warm home at least cost.

· ID718 & ID736: Tiakina te taiao & Ope – schools’ education and mentoring activities, supporting schools to be inspired, engaged and empowered to undertake investigations and take action to improve native biodiversity and water quality.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. This report informs the Maungakiekie-Tāmaki Local Board of the performance for quarter three ending 31 March 2023.

Tauākī whakaaweawe Māori

Māori impact statement

38. The local board remains committed to integrating and supporting work that contributes to outcomes for Māori. This includes enhancing partnerships and collaborative ways of working with mana whenua and mataawaka.

39. The Maungakiekie-Tāmaki Local Board Plan 2020 has the lens of Te Ao Māori woven throughout, as well as an outcome that focuses on: Te ao Māori is thriving and visible. The local board plan guides local board decision making, including through the development and delivery of the 2022/2023 work programme.

40. Some of the activities in the local board’s 2022/2023 work programme (Attachment A) have specific impact on the wider Māori community, these activities include:

· ID289: Māori Responsiveness: Ruapōtaka Marae support

· ID291: Strategic Partnerships Programme

· ID298: Youth empowerment

· ID1482: Māori Participation and partnership in local board decision-making

Ngā ritenga ā-pūtea

Financial implications

41. This report is provided to enable the Maungakiekie-Tāmaki Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programme. There are no financial implications associated with this report.

Financial Performance

42. Revenue at $620,000 is $42,000 above the budget. Higher revenue from commercial leases and property rental offset lower revenue from venues for hire.

43. Expenditure of $12.4 million is $123,000 below the budget overall. Asset-based services expenditure of $11.6 million is $214,000 above the budget. The main expenditure is on buildings and park maintenance. In locally driven initiatives, expenditure is $870,000 and is below the budget by $380,000. Some projects are delayed or not delivered by the third quarter.

44. Capital spend is $3.5 million and is below the budget by $1.2 million due to delays in the Jubilee bridge upgrade. The main expenditure is on the local asset renewals programme ($2 million) and locally driven initiatives (LDI) capex ($1 million).

45. The Maungakiekie-Tamaki Local Board Financial Performance report is in Appendix C.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

47. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

48. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

49. The local board will receive the next performance update following the end of quarter four (30 June 2023).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki Local Board - 1 January - 31 March 2023 Work Programme Update	45
b ⇩	Maungakiekie-Tāmaki Local Board - Operating Performance Financial Summary	81

Ngā kaihaina

Signatories

Author	Samantha Tan Rodrigo - Local Board Advisor
Authoriser	Victoria Villaraza - Local Area Manager

Maungakiekie-Tāmaki Local Board

23 May 2023

Maungakiekie-Tāmaki Strategic Partnerships Grant 2022/2023 allocations

File No.: CP2023/05724

Te take mō te pūrongo

Purpose of the report

1. To approve the Maungakiekie-Tāmaki Strategic Partnerships Grant 2022/2023 allocations.

Whakarāpopototanga matua

Executive summary

2. The Maungakiekie-Tāmaki Local Board provides Strategic Partnerships Grants (SPG) to support local community groups and organisations to build governance, strategic and financial capacity, and capability, upskill staff and volunteers and become more sustainable to deliver on initiatives which align to the local board’s priorities and outcomes.

3. The 2022/2023 Maungakiekie-Tāmaki Strategic Partnerships work programme line 291 has a total budget of $250,000.

4. After the distribution of $110,000 supporting the implementation of the Strategic Partnerships programme, the residual amount available for allocation is $140,000.

5. The grant round opened on 27 February 2023 and closed on 13 March 2023.

6. Five applications were received and assessed by a panel of staff for alignment to the criteria outlined in the Maungakiekie-Tāmaki Strategic Partnerships Grant 2022/2023 framework (Attachment A).

7. The applications were presented to the local board at a workshop on 18 April 2023 to discuss their alignment with the local board’s priorities and outcomes for the grant round.

8. All five applications, totalling $245,000, are identified as having high alignment with the criteria. The three highest ranking applications totalling $140,000, are recommended for funding.

9. Staff are currently providing intensive implementation support to eleven organisations through the SPG.

10. Staff will work with the two unsuccessful applicants to identify alternative opportunities for collaboration with the local board or connect them with other funding sources to achieve their intended application outcomes.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the following three applications for strategic partnerships grants:

i) Rākau Tautoko Ltd for $60,000 over three years 2022-2025

ii) Jimmel Holdings Ltd for $60,000 over three years 2022-2025

iii) Mad Ave Community Trust $20,000 for one-year 2022/2023.

b) decline the following two applications for strategic partnerships grants:

i) Resource Rescue Ltd $0.00

ii) Pukepuke ‘o Tonga Ltd $0.00

Horopaki

Context

11. The purpose of the Strategic Partnerships Grant (SPG) is to support local community organisations to deliver against the following priorities identified in the Maungakiekie-Tāmaki Local Board Plan 2020 and subsequently the Strategic Partnerships Grant 2022/2023 framework (Attachment A):

· Our diverse communities are active, involved and engaged

· Te ao Māori is thriving and visible

· Our social and physical infrastructure is future-proofed

· Our transport choices are accessible, sustainable, and safe

· Our built, natural, and cultural taonga / treasures are protected and celebrated

· Our people and businesses prosper economically and socially.

12. Multi-year core funding was introduced in 2019/2020 with the previous grant recipients from 2019-2022 listed in Attachment B.

13. In 2020, the term of the grants was limited to two years as a result of the potential impact of COVID-19.

14. In 2021, the term was re-extended to three years and applications that were recipients of two-year grants were invited to apply for a third and final year.

15. Local community groups and organisations were able to apply for up to $20,000 per year, and up to a total of $60,000 for multi-year funding for up to three years. This includes contributions to wages and salaries, ongoing operational costs and access to organisational capacity and capability building support throughout implementation.

16. The Maungakiekie-Tāmaki Strategic Partnerships work programme 2022/2023 line 291 has a total budget of $250,000. The budget funds specialist services building governance, strategic and financial capacity, and capability for identified organisations, delivering funding workshops and drop-in sessions held across the local board area and the development of a collaborative funding pilot, with the balance distributed through non-contestable grants.

17. After the distribution of $110,000 supporting the implementation of the Strategic Partnerships programme the remaining amount available for allocation to the non-contestable grant round in 2022/2023 is $140,000.

18. The non-contestable grant round opened for applications on 27 February 2023 and closed on 13 March 2023.

19. Through a referral process with the local board, targeted community organisations were invited to submit an expression of interest application.

20. Five applications were received (Attachment C) and following round table meetings with all the applicants, the applications were assessed by a panel of staff for alignment to the criteria outlined in the Maungakiekie-Tāmaki Strategic Partnerships Grant 2022/2023 framework.

Tātaritanga me ngā tohutohu

Analysis and advice

21. The five applications received requested a total of $245,000 and have been assessed as having high alignment to the priorities in the Maungakiekie-Tāmaki Local Board Plan 2020 and the Strategic Partnerships Grant 2022/2023 framework funding criteria.

22. Funding these organisations will enable the local board to:

· strengthen its strategic partnerships with more local community groups and organisations

· invest in capacity and capability building so that the organisations are better able to deliver their services effectively, demonstrate impact, become more sustainable and strengthen their funding position to attract diverse funding opportunities

· improve people’s connectedness and wellbeing so that they are engaged in the community and have access to a wide range of support

· strengthen support to the voluntary and community sector

· enable social innovation and enterprise

· work in a holistic and integrated way.

23. Staff recommend allocating a total of $140,000 to the following applicants, outlined in table 1:

Table 1: Applications recommended for funding

Application ID and name	Proposal	Requested funding	Recommended funding	Staff analysis
MTSG2023-101 Rākau Tautoko Ltd	Strengthening the Strategic Partnerships Roopu. Maintaining and supporting the HEART Taumata to run community-led processes. Partnering with youth organisations/ groups to lead youth-led activations.	$60,000	$60,000 For Year’s 1- 3	· A social enterprise undertaking community-related projects, community research and development advice, facilitation, and leadership. · The organisation will be a key support for the transition of the programme from staff to leaders of the rōpū. · This funding will unlock resources and enable community members - change agents, taumata, youth leaders and local board strategic partners, to follow through on their community-led processes and activations. · Previous recipient from the 2020/2021 grant round · This proposal is highly aligned with the purpose of the grant.
MTSG2023-102 Jimmel Holdings Ltd	Support for an administration role.	$60,000	$60,000 For Year’s 1- 3	· Working under the umbrella of The Synergy Projects Trust (a previous recipient from the 2020/2021 grant round) as Maungakiekie Community Sports for the past 3 years. · With the previous programme support they established Jimmel Holdings Ltd in May 2022. · This funding will contribute to an administration role to dedicate more time to organising events, programmes, working with venues/ schools, coordinating bookings, sourcing equipment and increasing communication and improving systems to get more young people involved in the programmes. · The fund will be providing tamariki the opportunity to play a sport, develop skills, build their confidence, and make positive relationships. · This proposal is further development of the work and is highly aligned with the purpose of the grant.
MTSG2023-105 Mad Ave Community Trust	Contribution to employment for an operational resource and accounts support role.	$20,000	$20,000 For Year 3	· This funding will support a role responsible for managing accountability, strategic projects and seeking accreditation for government contracts and Mental Health and Cultural Competency accreditation to provide assessments and guidance. · The purpose of the fund is to strengthen and support the organisation to integrate better engagement and positive outcomes within educational, environmental and community sectors. · A previous recipient from the 2020/2021 grant round for Years 1 and 2. · This proposal is further development of the work and highly aligned with the purpose of the grant.
Total	$140,000

24. Grant recipients receive implementation support to utilise ‘The Community Impact Toolkit’. This is a five-step process from planning for change through to reporting. This will form part of the funding agreement to ensure good practice measures and evaluation processes are in place and to enable full accountability and report back to the local board.

25. Two applications were assessed to have lower ranking to the funding criteria.

26. Staff recommend declining the following two lowest ranking applications to funding criteria.

Table 2: Applications not recommended for funding

Application ID	Applicant	Proposal	Recommended funding
MTSG2023-103	Resource Rescue Ltd	Set up of a workshop to use as a training ground for youth and unemployed to upskill for appliance repairs.	$0
Reason to decline: The proposal was ranked lower by the Assessment Panel as the organisation identified their biggest need is to secure a space to operate from. Some foundational work needs to be completed with the organisation before considerations towards their entry to the programme in the future.Staff will work with the organisation and other teams within council, community and funders to investigate potential opportunities for development and support.
MTSG2023-104	Pukepuke ‘o Tonga Ltd	To support our events and programmes that target the needs of our Tongan Community. To support our team to be able to work full time within our organisation. To generate profit while still developing an annual programme that serves our community needs.	$0
Reason to decline: The proposal was ranked lower by the Assessment Panel as the organisation identified their biggest need becoming financially sustainable by generating a profit. Staff will work with the organisation to introduce them to others working in social enterprise and business development sector providing more targeted support to meet their immediate needs.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. The three applications recommended for funding are helping to develop community resilience and adaptation including in the areas of natural environment, economy, food, and Te Puāwaitanga ō te Tātai – Ngā Mahi a Te Ora. This will broadly contribute toward community readiness for changes in the future such as those caused by climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. In the lead up to and during the grant round process, staff collaborate with the Community and Social Innovation Youth Empowerment and Youth Economy teams, the Community Programme Delivery Central/ East team, and the Pasifika Success team to ensure a coordinated approach, best utilisation of the budgets available and a shared commitment to the outcomes and success of the programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. The local board is responsible for the allocation of the Maungakiekie-Tāmaki Strategic Partnerships Grant 2022/2023.

30. The aim of the strategic partnerships grant is to support local community groups and organisations to build capacity and capability, upskill staff and volunteers so that the entity becomes more sustainable, is able to leverage the investment and attract diverse funding opportunities to achieve outcomes identified in the Maungakiekie-Tāmaki Local Board Plan 2020.

31. Five applications were presented to the local board at a workshop on 18 April 2023 to discuss their alignment with the local board’s priorities and outcomes for the grant round.

32. Feedback received from the local board has informed the applications recommended to be funded.

Tauākī whakaaweawe Māori

Māori impact statement

33. Māori make up 13 per cent of the local board population, which is higher than the Auckland average by two per cent.

34. The Maungakiekie-Tāmaki Strategic Partnerships Grant 2022/2023 aims to respond to council’s commitment to improving Māori wellbeing by providing grants to local community groups and organisations who deliver positive outcomes for Māori.

35. All three of the applicants recommended for funding demonstrate an understanding of the importance of the Treaty of Waitangi and Te ao Māori for inclusivity, connectedness and decision making and have identified outcomes for Māori. Their mahi is underpinned by values of aroha, manākitanga, rangatiratanga, kotahitanga, whanaungatanga and kaitiakitanga.

· Rākau Tautoko Ltd are based in Maungakiekie-Tāmaki and predominately focus on working with Māori and Pasifika whānau. Tikanga and Mātauranga Māori are embedded in their programmes as a tool for wellness and transformation.

· Jimmel Holdings Ltd on average provide free sporting programmes to approximately 600 young people each week, of which 30 per cent of the participants are of Māori decent. They \ are also looking to implement a Māori ball game called Ki-O-Rahi.

· Mad Ave Community Trust inspire community cohesion through hui facilitation, wānanga, artistic and cultural programming. Te Ara Moana is an Indigenous Youth Conference to provide inspiration and information strengthening Cultural and Creative identities.

Ngā ritenga ā-pūtea

Financial implications

36. The Maungakiekie-Tāmaki Strategic Partnerships Grant 2022/2023 work programme line 291 has a total budget of $250,000.

37. The amount available for allocation to the strategic partnerships grant round is $140,000.

38. Staff recommend allocating the full remaining balance of $140,000 across three applications for the grant round.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. The allocation of grants occurs within the guidelines and criteria of the Maungakiekie-Tāmaki Strategic Partnerships Grant 2022/2023.

40. The assessment process has identified a low risk associated with funding the applications in this round. Considerations included the organisations history, structure, Kaupapa, capability and capacity to deliver as evidenced by a relevant track record of successful delivery, planning and evaluation measures in place and demonstration of partnering and collaboration.

Ngā koringa ā-muri

Next steps

41. Staff will notify all successful applicants of the outcome and create funding agreements.

Staff will provide the local board with half-yearly progress reports on the funded local community groups and organisations. Grant recipients will be invited to present their mahi at a local board community forum or local board workshop annually during the term of the agreement

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki Strategic Partnerships Grants 2022-2023 framework	95
b ⇩	Maungakiekie-Tāmaki Strategic Partnerships Grant Rounds 2019-2022 recipients	97
c ⇩	Summary of Maungakiekie-Tāmaki Strategic Partnerships Grant 2022-2023 applications	99

Ngā kaihaina

Signatories

Author

Carole Blacklock - Specialist Advisor

Authorisers

Mirla Edmundson - General Manager Connected Communities

Victoria Villaraza - Local Area Manager

Maungakiekie-Tāmaki Local Board

23 May 2023

Maungakiekie-Tāmaki Local Grants Round Two and Multi-Board Round Two 2022/2023, grant allocations

File No.: CP2023/05830

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Maungakiekie-Tāmaki Local Grants Round Two (Attachment B) and Multi-Board Round Two 2022/2023 (Attachment C).

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for the Maungakiekie-Tāmaki Local Grants Round Two (Attachment B) and Multi-Board Round Two 2022/2023(Attachment C).

3. The Maungakiekie-Tāmaki Local Board adopted the Maungakiekie-Tāmaki Local Board Community Grants Programme 2022/2023 on 24 May 2022 (Attachment A). The document sets application guidelines for community contestable grants.

4. The local board has set a total community grants budget of $115,154 for the 2022/2023 financial year. A total of $61,879.28 was allocated in the previous grant rounds, including the reallocation of $1,210 from the grants budget to the “Onehunga Christmas Lights 2022 – resolution no. MT/2022/166). This leaves a total of $53,274.72 to be allocated to one local grants, one multiboard and one quick response round.

5. Thirty-two applications were received for Maungakiekie-Tāmaki Local Grants, Round Two 2022/2023, requesting a total of $225,988.28 and twenty-six multiboard applications were also received requesting a total of $115,648.50.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) agree to fund, part-fund or decline each application in Maungakiekie-Tāmaki Local Grants Two 2022/2023, listed in Table One below:

Table One: Maungakiekie-Tāmaki Local Grants Round Two 2022/2023

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2311-202	He Waka Eke Noa Charitable Trust	Arts and culture	Towards purchase and installation of acoustic insulation in The Factory Theatre (June 2023 - July 2023)	$3,040.00	Eligible
LG2311-233	Afu Vakatapu	Arts and culture	Towards costs to run local weaving group in Panmure Community Hall (June 2023 - December 2023)	$9,800.00	Eligible
LG2311-234	Dolphin Theatre Incorporated	Arts and culture	Towards advertising, marketing, electricity, and performance royalties of the play 'Rehearsal for Murder' (August 2023 - December 2023)	$5,000.00	Eligible
LG2311-244	The Massive Company Trust	Arts and culture	Towards venue hire of Kete Aronui for rehearsals and production of 'My Hands Are in Soil' (July 2023)	$4,260.00	Eligible
LG2311-249	Te Mana Maori- Cook Islands Cultural Group	Arts and culture	Towards hiring instruments, choreographer fees, and venue hire at Panmure Community Hall for rehearsals (June 2023)	$6,050.00	Eligible
LG2311-253	OHN Limited	Arts and culture	Towards venue hire of Te Oro and costs to run creative exhibition (October 2023)	$10,000.00	Eligible
LG2311-254	The Massive Company Trust	Arts and culture	Towards costs to run a week-long programme in Kete Aronu Onehunga (November 2023 - March 2023)	$8,479.50	Eligible
LG2311-201	Onehunga Chinese Association Incorporated	Community	Towards operating costs and costs to run Christmas Party, Multicultural exchange and party, and Balloon Volleyball at Pearce Street Hall (June 2023 - June 2024)	$9,950.00	Eligible
LG2311-204	Onehunga Business Association	Community	Towards project management services for the expansion of the Onehunga Business Association to boundaries of Onehunga (October 2023 - June 2024)	$10,000.00	Eligible
LG2311-210	Mei Koh	Community	Towards funds to pay for one-on-one counselling sessions and to pay for counsellors running workshops (June 2023 - April 2024)	$9,660.00	Eligible
LG2311-212	Shager Ethiopian Entertainment Inc	Community	Towards costs to cover wages toward dance instructor and venue hire of Wesley Primary School and Wesley Intermediate School (June 2023 - December 2023)	$10,000.00	Eligible
LG2311-217	Glen Innes Playcentre	Community	Towards cost to rebuild the deck in Glen Innes Playcentre (August 2023 - December 2023)	$10,000.00	Eligible
LG2311-223	The Period Place	Community	Towards funds to purchase disposable and reusable period products and lease rent of premises at Onehunga Mall (June 2023 - May 2024)	$10,000.00	Eligible
LG2311-225	Uluhina Group	Community	Towards venue hire of Onehunga Community Centre for a year, exercise instructor koha, and utensils such as a cooker pot (June 2023 - June 2024)	$4,560.00	Eligible
LG2311-226	Auckland Kindergarten Association	Community	Towards install accessible cubbies at Onehunga Kindergarten (June 2023 - May 2024)	$5,612.00	Eligible
LG2311-231	Road Safety Education Limited	Community	Towards RYDE Programme to Tamaki College in June 2023	$2,000.00	Eligible
LG2311-232	Shiloh Creative Life Centre Charitable Trust	Community	Towards cost to run two six-week programmes in Onehunga Community Centre (June 2023 - October 2023)	$10,000.00	Eligible
LG2311-235	Mount Wellington Playcentre	Community	Towards toys and centre equipment for the Mount Wellington Playcentre (June - August 2023)	$3,557.78	Eligible
LG2311-238	Everybody Eats	Community	Towards operational costs to run two Everybody-Eats restaurants in Onehunga and Glen Innes (June 2023 - April 2024)	$10,000.00	Ineligible
LG2311-240	Literacy Aotearoa Charitable Trust	Community	Towards travel costs to Auckland Central Library for literacy, numeracy, and communication classes for the Afghanistan Community Support group (June 2023 - December 2023)	$2,400.00	Eligible
LG2311-241	Youthline Auckland Charitable Trust	Community	Towards contribution to annual budget costs for helpline volunteers at Youthline House (June 2023 - December 2023)	$4,000.00	Eligible
LG2311-242	Onehunga Playcentre	Community	Towards fence repair at the Onehunga Playcentre	$3,000.00	Eligible
LG2311-248	Coding for Kids Trading as Algorithmics Auckland	Community	Towards advertising and marketing of coding classes for kids at Onehunga (June 2023 - August 2023)	$10,000.00	Eligible
LG2311-251	Belong Aotearoa	Community	Towards venue hire of Panmure Community Hall, manaakitanga, community engagements, and evaluation (June 2023 - May 2024)	$10,000.00	Eligible
LG2311-252	The ReCreators	Community	Towards upcycling workshops costs across Auckland (June - December 2023)	$7,815.00	Eligible
LG2311-255	Communities Against Alcohol Harm Inc	Community	Toward Māori wardens support and education of monitoring liquor licenses applications in the Manurewa community (June 2023 - December 2023)	$2,310.00	Eligible
LG2311-257	Josh Couch	Community	Towards production costs to produce podcast about the Auckland Light Rail project (June 2023 - December 2023)	$4,830.00	Eligible
LG2311-208	Pet Whisperer Rescue Trust	Environment	Towards cost to desex, vaccinate, de-flea, deworm, and microchip cats and kittens within the board area (June 2023 - December 2023)	$10,000.00	Eligible
LG2311-224	Tamaki Wrap	Environment	Towards nature photography workshops for Tamaki College Science Y10 students (June 2023 - May 2024)	$8,000.00	Eligible
LG2311-214	New Zealand Nepal Society	Sport and recreation	Towards stadium hire of the YMCA Lagoon Stadium for the Sunday Badminton program (June 2023 - May 2024)	$9,750.00	Eligible
LG2311-229	ACE Charitable Trust	Sport and recreation	Towards cost of head coach and programme leader for the ACE Tennis Programme at Glen Innes Primary School (July 2023 - December 2023)	$2,944.00	Eligible
LG2311-237	Royal Oak Racquets Club	Sport and recreation	Towards funds to upgrade the heating in the lounge area of the Royal Oak Racquets Club (June 2023)	$8,970.00	Eligible
Total				$225,988.28

That the Maungakiekie-Tāmaki Local Board:

b) agree to fund, part-fund or decline each application in Maungakiekie-Tāmaki Multiboard Round Two 2022/2023, listed in Table Two below:

Table Two: Maungakiekie-Tāmaki Multiboard Round Two 2022/2023

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2223-207	David Riley	Arts and culture	Towards Eight bilingual Pacific superhero children's books and audiobooks from June 2023 to October 2023	$2,000.00	Eligible
MB2223-212	QS Productions ltd	Arts and culture	Towards the operational costs for Queen Shirl’e Academy-Peace Love Unity & safely having fun programme between June 2023 to September 2023.	$7,023.00	Eligible
MB2223-252	The Operating Theatre Trust trading as Tim Bray Theatre Company	Arts and culture	Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023	$3,043.00	Eligible
MB2223-262	Showquest Charitable Trust	Arts and culture	Towards venue hire and related costs, and theatre production costs for hosting youth theatre performances	$2,500.00	Eligible
MB2223-201	Fix Up Look Sharp	Community	Towards leasing costs of the 2 spaces in Onehunga and Avondale from June 2023 until June 2024.	$4,000.00	Eligible
MB2223-205	Pohutukawa Coast Bike Club Incorporated	Community	Towards building further three trails to complete the Mareatai Mountain bike park, The 2023 Final Touch’s Project	$1,500.00	Eligible
MB2223-215	Big Buddy Mentoring Trust	Community	Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2023 - September 2024)	$10,000.00	Eligible
MB2223-219	Crystal Henry	Community	Towards food, clothes, and transport to support flood affected Aucklanders	$1,000.00	Ineligible
MB2223-224	Bellyful New Zealand Trust	Community	Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024	$2,000.00	Eligible
MB2223-226	OutLine New Zealand Incorporated Donation Account	Community	Towards volunteer training and support, advertising costs, clinical supervision, insurance, office expenses, and operational IT costs	$2,000.00	Eligible
MB2223-227	Young Workers Resource Centre	Community	Towards education coordinator wages and teaching resources costs from June 2023 till May 2024.	$1,000.00	Eligible
MB2223-231	Body Positive Incorporated	Community	Towards advertising costs including posters, street posters, magazine ads, and digital and social media advertising	$4,537.50	Eligible
MB2223-236	Pet Refuge New Zealand Charitable Trust	Community	Towards administration costs for the Pet Refuge from 5 June 2023 to 31 March 2024	$3,000.00	Eligible
MB2223-239	Age Concern Auckland Incorporated	Community	Towards costs of providing dedicated Asian services including salaries, venue and equipment hire, volunteer expenses, overheads, meeting, catering, and event costs	$3,000.00	Eligible
MB2223-241	The StarJam Charitable Trust	Community	Towards workshops' costs of tutor fees, venue hire, tutor and volunteer training, regional programme coordinator`s salary and equipment between 5 June 2023 to 31st December 2023.	$6,250.00	Eligible
MB2223-242	KidsCan Charitable Trust	Community	Towards administration costs from 5 June 2023 to 15 December 2023	$8,000.00	Eligible
MB2223-255	Fiji Girmit Foundation	Community	Towards cost to hold Fiji Girmit Commemoration/Remembrance Day event at Malaeola Community Centre on 14 May 2023	$3,000.00	Eligible
MB2223-259	YMCA North Incorporated	Community	Towards costs of delivering the Raise Up programme including events, activities, workshops, community outreach, and core volunteer expenses	$10,000.00	Eligible
MB2223-261	Kahui Tu Kaha - Operating Account	Community	Towards venue hire, catering costs, gardening materials, Pasifika craft and activity resources, gym and Hikoi resources, Māori crafts and activity resources, production and printing costs, and guest speakers	$8,000.00	Eligible
MB2223-265	Anxiety New Zealand Trust	Community	Towards costs of the development, production and distribution of the brochures and cards; and the video-conferencing equipment and installation	$1,495.00	Eligible
MB2223-266	Recreate NZ	Community	Towards youth programme costs, facilitation, and volunteer costs for the delivery of 40 youth events from 1 May 2023 to 30 April 2024	$2,800.00	Eligible
MB2223-271	PHAB Association Inc Contracts Operations Account	Community	Towards the costs of delivering youth events, including facilitators, catering, wages, project and event facilitation, and admin surcharge	$2,000.00	Eligible
MB2223-253	Community Cat Coalition Incorporated	Environment	Towards cat desexing project from 1 July 2023 to 30 June 2024	$2,500.00	Eligible
MB2223-202	New Zealand Eid Day Trust	Events	Towards the cost of Venue and related cost, Furniture / Fixtures, Audio and visual, Entertainment, Electrical requirements, Volunteers training and food for the 2023 NZ Eid day from 29 June 2023 to 1 July 2023	$10,000.00	Eligible
MB2223-221	Auckland Softball Association Inc.	Sport and recreation	Towards ongoing operating expenses for facilitating softball leagues and tournaments in the Auckland Region from June 2023 to December 2023.	$10,000.00	Eligible
MB2223-240	Warriors Community Foundation	Sport and recreation	Towards the cost of programme equipment, including drink bottles and drawstring bags from 1 June 2023 to 30 November 2023	$5,000.00	Eligible
Total				$115,648.50

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Maungakiekie-Tāmaki Local Board adopted the Maungakiekie-Tāmaki Local Board Community Grants Programme 2022/2023 on 24 May 2022 (Attachment A). The document sets application guidelines for community contestable grants.

10. The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

· local food production and food waste reduction

· decreasing use of single-occupancy transport options

· home energy efficiency and community renewable energy generation

· local tree planting and streamside revegetation

· education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Maungakiekie-Tāmaki Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

16. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

17. A summary of each application received through Maungakiekie-Tāmaki Local Grants, Round Two 2022/2023 and multi-board applications is provided in Attachment B and Attachment C.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grants processes.

19. Eighteen applicants applying to Maungakiekie-Tāmaki Local Grants Round Two and twelve applicants applying to the multiboard round two 2022/2023 indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

20. The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

21. The local board has set a total community grants budget of $115,154 for the 2022/2023 financial year. A total of $61,879.28 was allocated in the previous grant rounds, including the reallocation of $1,210 from the grants budget to the “Onehunga Christmas Lights 2022 – resolution no. MT/2022/166). This leaves a total of $53,274.72 to be allocated to one local grants, one multiboard and one quick response round.

22. Thirty-two applications were received for Maungakiekie-Tāmaki Local Grants, Round Two 2022/2023, requesting a total of $225,988.28 and twenty-six multiboard applications were also received requesting a total of $115,648.50.

23. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Maungakiekie-Tāmaki Local Board allocating funding for round two of the local grants and round two of multiboard grants, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki Local Board Grants programme 2022-2023	121
b	Maungakiekie-Tāmaki Local Grants Round Two 2022-2023 Grant Applications (Under Separate Cover)
c	Maungakiekie-Tāmaki Multi-Boards Round Two 2022-2023 Grant Applications (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Moumita Dutta - Senior Grants Advisor

Vincent Marshall - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Victoria Villaraza - Local Area Manager

Maungakiekie-Tāmaki Local Board

23 May 2023

Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024

File No.: CP2023/02870

Te take mō te pūrongo

Purpose of the report

1. This report confirms accountability for public funds received by the Business Improvement Districts (BID’s) within the local board area for the 2021/2022 financial year and compliance with the Auckland Council BID Policy (Kaupapa Here ā-Rohe Whakapiki Pakihi) as of 10 March 2023.

2. This report considers whether the local board should recommend to the Governing Body the setting of the targeted rates for the Glen Innes, Onehunga, and Panmure Business Improvement District (BID) programmes for the 2023/2024 financial year.

Whakarāpopototanga matua

Executive summary

BID-operating business associations within the local board

3. Business Improvement Districts (BIDs) are programmes where local business and property owners have agreed to work together to improve their business environment, encourage resilience and attract new businesses and customers.

4. Auckland Council approved changes to the BID policy in August 2022. These changes to the policy introduced new accountability requirements. There is a transition period until 30 June 2023 for business associations that operate a BID programme to achieve full compliance with the policy. Staff are aware some BIDs are still working towards achieving full compliance within this time period, however the annual accountability reporting due 10 March is a set requirement.

5. Maungakiekie-Tāmaki Local Board has three BIDs. Table 1 shows the amount of targeted rate each BID is seeking in 2023/2024.

Table 1: Amount of targeted rate for each BID in 2023/2024

Incorporated Society Name	Proposed 2023/2024 Targeted Rate	Actual 2022/2023 Targeted Rate	Change from previous year dollars/ percentage	Last year target rate amount was increased
Glen Innes Business Association Incorporated	$170,000	$170,000	+ $ + 0%	2012
Onehunga Business Association Incorporated	$ 420,000	$420,000	+ $0 + 0%	2021
Panmure Business Association Incorporated	$470,929.27	$457,212.88	+ $13,716.39 +3%	2021

6. BID targeted rate grants 2023/2024 - across all Tāmaki Makaurau’s 50 BID-operating business associations, 37 increased their targeted rates between 2% to 50% for 2023/2024, while 13 maintained the fiscal status quo.

7. Council officers, at the time of this report, confirm that:

· Glen Innes, Onehunga, and Panmure have met the BID Policy annual accountability requirements. Staff are supportive of the local board approving Glen Innes, Onehunga, and Panmure BIDs to receive their targeted rate grant for 2023/2024.

Regional overview

8. Across all Tāmaki Makaurau’s 50 BID-operating business associations 98% (49 from 50 BIDs) completed the annual accountability reporting at the time of this report.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2023/2024 for the following Business Improvement District (BID) programmes:

i. $170,000 for Glen Innes BID

ii. $420,000 for Onehunga BID

iii. $470,929.27 for Panmure BID

Horopaki

Context

Auckland Council Business Improvement District (BID) Policy and BID targeted rate grant agreement.

9. Auckland Council’s Business Improvement District (BID) Policy (2022) (Kaupapa Here ā-Rohe Whakapiki Pakihi) was approved by the Finance and Performance Committee and became operational on 1 August 2022. There is a ten-month transition period to allow all BIDS to become fully compliant with the current policy by 30 June 2023.

10. The policy ensures accountability for BID targeted rate funding and encourages good governance and programme management. It outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating, and disestablishing a BID programme; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.

11. The BID Policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements. The BID Team focus is on accountability for public funds received (targeted rate grant) and compliance with the BID Policy.

12. The BID Policy is supported by a BID Targeted Rate Grant Agreement, a three-year agreement signed by both Auckland Council and each BID-operating business associations executive committee. The agreement sets out the relationship between the parties, how payment will be made and that compliance with the BID Policy is mandatory. The agreement confirms the business associations independence from Auckland Council. All 50 BIDs have signed a BID Targeted Rate Grant Agreement for period 1 December 2022 to 30 December 2025.

13. Staff are aware some BIDs are still working towards achieving full compliance with the BID Policy by 30 June 2023. This report focuses on the BIDs annual accountability reporting due annually on the 10 March. This is a set requirement in the policy and has a direct link to council’s Annual Budget 2023/2024 approval process.

14. Two new documents are now part of the new BID Policy annual accountability process. These documents from each BID, confirms they have submitted their accountability reporting to Auckland Council.

a) Management Summery, signed by the BID manager/coordinator.

b) Governance Summary, signed by the Executive Committee Chair.

The Governance Summary includes the full resolution detailing the amount of BID targeted rate grant approved by association members at their 2022 AGM for the 2023/2024 financial year.

The Chair also agrees, by signing this document, to advise council of any perceived or real/current issues that can affect compliance with the BID Policy.

15. Completed and signed Governance Summary’s received from each BID within the local board area are attached.

a. Attachment A Governance Summary – Glen Innes BID

b. Attachment B Governance Summary – Onehunga BID

c. Attachment C Governance Summary – Panmure BID

BID Programmes

16. Local BID programmes provide value to the collective business community by delivering a suite of economic activities that respond to local needs and opportunities and are agreed by the local business community. BID programmes also provide the opportunity to work with the council group and engage with local boards.

17. The BID programme does not replicate services provided by the council but channels the capabilities and knowledge of the private sector to improve economic outcomes and achieve common goals.

18. Each business association operating a BID programme sets the BID targeted rate grant amount at its Annual General Meeting (AGM) when members vote to approve a detailed income and expenditure operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each association’s BID strategic priorities.

Decision making

Auckland Council

19. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2023/2024 and its striking (setting) of the targeted rates.

20. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Local Boards

21. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body if it is satisfied that the BID is sufficiently complying with the BID Policy.

Tātaritanga me ngā tohutohu

Analysis and advice

Glen Innes, Onehunga, and Panmure BIDs

22. Glen Innes, Onehunga, and Panmure BID have met the BID Policy annual accountability requirements.

BID Policy – summary of annual accountability reporting requirements.

23. The BID Policy and the BID Targeted Rate Grant Agreement set out the documents that form the annual accountability reporting documents for each BID. These documents confirm membership decision-making has taken place regarding the BID programme at the 2022 AGM.

24. Other reporting requirements such as the filing of annual financial statements with the Companies Office under the Incorporated Societies Act are included in this reporting.

25. The table below sets out the documents required. The table identifies where documents have not been submitted and or are not complete.

Table 2: Business associations compliance with the BID Policy.

Business Associations – documents submitted	Glen Innes Business Association Incorporated	Onehunga Business Association Incorporated	Panmure Business Association Incorporated
Statement of financial/ performance reporting 2021/2022	ü	ü	ü
Audited report/review 2021/2022	ü	ü	ü
Audit Management Letter 2021/2022	ü	ü	ü
Chairs report (written) 2021/2022	ü	ü	ü
Treasurers report (written) 2021/2022	Not submitted	ü	ü
Manager’s report (written) 2021/2022	ü	ü	ü
Approved business plan for 18 months 2023/2024	ü	ü	ü
Income and expenditure budget 2023/2024	ü	ü	ü
Draft Minutes 2022 AGM	ü	ü	ü
Financial/Audit reports posted to Companies Office website	ü	ü	ü
Mandatory Management Summary – signed by manager	ü	ü	ü
Mandatory Governance Summary – signed by Chair	ü	ü	ü
Strategic Plan *	2018-2023	2020-2023	2021-2024

Note: * Current strategic 3–5-year plans to be available upon request.

26. Using the documents and information submitted, the BID Team is satisfied that Glen Innes, Onehunga, and Panmure BIDs have met the requirements of the BID Policy accountability reporting.

27. Glen Innes Business Association did not present a written Treasurer report; however, the BID has confirmed this will be included in their 2023 AGM agenda planning.

28. Staff advise the local board to recommend to the Governing Body the setting of the targeted rates for 2023/2024 as follows:

· Glen Innes BID proposed BID targeted rate - $170,000.

· Onehunga BID proposed BID targeted rate - $420,000.

· Panmure BID proposed BID targeted rate - $470,929.27.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and can facilitate environmental sustainability programmes and climate response where appropriate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. Advocacy is a key service provided by business associations that operate a BID programme. BID-operating business associations ensure the views and ambitions of their members are provided to elected representatives and council teams, including CCOs, on those policies, plans, programmes, and projects that impact them.

31. BIDs work across several Council Controlled Organisations including Auckland Transport, Eke Panuku and Tātaki Auckland Unlimited.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

33. Glen Innes, Onehunga, and Panmure BID programmes tangibly support the vision and aspirations of the Maungakiekie-Tāmaki Local Board Plan 2020, best expressed in Outcome 6: Our people and businesses prosper economically and socially.

Local rohe, local benefit, local funding

34. Recommending that the Governing Body sets the targeted rates for Glen Innes, Onehunga, and Panmure business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their respective rohe. They will provide services in accordance with their members’ priorities as stated in their strategic plans.

35. Maungakiekie-Tāmaki Local Board is among several local boards which provides additional funding to local business associations, however accountability for any grants is set by funding agreements between the local board and each business association. Those contractual obligations are separate from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

36. Māori make up more than 14% of the population living in the Maungakiekie-Tāmaki Local Board area, compared to 11.5% of Auckland (SOURCE: 2018 CENSUS). Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their rohe.

Ngā ritenga ā-pūtea

Financial implications

37. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from business ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the associations every quarter.

38. The targeted rate is payable by the owners of the business rated properties within the geographic area of the individual BID programmes.

39. If the Governing Body agrees with the BID targeted rate grants proposed by the business associations, the cost of grants will be met from the existing operational budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from business ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the associations every quarter.

41. The targeted rate is payable by the owners of the business rated properties within the geographic area of the individual BID programmes.

42. If the Governing Body agrees with the BID targeted rate grants proposed by the business associations, the cost of grants will be met from the existing operational budget.

Ngā koringa ā-muri

Next steps

43. If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2023/2024.

44. After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2023 to Glen Innes, Onehunga, and Panmure BIDs.

Ngā tāpirihanga

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