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Kaipātiki
Local Board Community Forum
24 May 2023
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ITEM TABLE OF
CONTENTS PAGE
1 Nau mai | Welcome 5
2 Ngā Tamōtanga | Apologies 5
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
5 He Tamōtanga Motuhake | Leave of Absence 6
6 Te Mihi | Acknowledgements 6
7 Ngā Petihana | Petitions 6
8 Ngā Tono Whakaaturanga | Deputations 6
9 Te Matapaki Tūmatanui | Public Forum 6
10 Ngā Pakihi Autaia | Extraordinary Business 6
11 Kaipātiki Local Board
Chairperson's Report 9
12 Members' Reports 11
13 Governing Body and
Independent Māori Statutory Board Members' Update 13
14 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
The meeting will begin with a karakia.
2 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
3 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are reminded of the need to be
vigilant to stand aside from decision making when a conflict arises between
their role as a member and any private or other external interest they might
have.
The Auckland Council Code of Conduct for
Elected Members (the Code) requires elected members to fully acquaint
themselves with, and strictly adhere to, the provisions of Auckland
Council’s Conflicts of Interest Policy. The policy covers two
classes of conflict of interest:
i)
A financial
conflict of interest, which is one where a decision or act of the local
board could reasonably give rise to an expectation of financial gain or loss to
an elected member; and
ii)
A non-financial
conflict of interest, which does not have a direct personal financial
component. It may arise, for example, from a personal relationship, or
involvement with a non-profit organisation, or from conduct that indicates
prejudice or predetermination.
The Office of the Auditor General has
produced guidelines to help elected members understand the requirements of the
Local Authority (Member’s Interest) Act 1968. The guidelines
discuss both types of conflicts in more detail, and provide elected members
with practical examples and advice around when they may (or may not) have a
conflict of interest.
Copies of both the Auckland Council Code
of Conduct for Elected Members and the Office of the Auditor General guidelines
are available for inspection by members upon request.
Any questions relating to the Code or the
guidelines may be directed to the Local Area Manager in the first instance.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
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That the Kaipātiki Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 22 February 2023, as true and
correct.
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5 He Tamōtanga Motuhake | Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Te Mihi | Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Ngā Petihana | Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Ngā Tono Whakaaturanga | Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Kaipātiki Local Board Community Forum.
This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
9 Te Matapaki Tūmatanui | Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
