I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:
Date: Time: Meeting Room: Venue:
|
Wednesday, 24 May 2023 4.00pm Local Board
Chambers |
Papakura Local Board
OPEN AGENDA
|
MEMBERSHIP
Chairperson |
Brent Catchpole |
|
Deputy Chairperson |
Jan Robinson |
|
Members |
Felicity Auva'a |
|
|
George Hawkins |
|
|
Kelvin Hieatt |
|
|
Andrew Webster |
|
(Quorum 3 members)
|
|
Isobelle Robb Infocouncil Democracy Advisor
18 May 2023
Contact Telephone: Email: isobelle.robb@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
|
Papakura Local Board 24 May 2023 |
|
1 Nau mai | Welcome 5
2 Ngā Tamōtanga | Apologies 5
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
5 He Tamōtanga Motuhake | Leave of Absence 5
6 Te Mihi | Acknowledgements 5
7 Ngā Petihana | Petitions 5
8 Ngā Tono Whakaaturanga | Deputations 5
9 Te Matapaki Tūmatanui | Public Forum 5
10 Ngā Pakihi Autaia | Extraordinary Business 6
11 Governing Body Members' Update 7
12 Chairperson's update 9
13 Auckland Transport Update for the Papakura Local Board - May 2023 11
14 Waka Kotahi NZ Transport Agency - New Zealand Upgrade Programme South Auckland Package: Manukau to Takaanini Safety and Access report 17
15 Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024 49
16 Art Partners Interim Service and Funding Approach for 2023/2024 57
17 Kai-pāwhara / Kirikiri Reserve Concept Plan 61
18 Approval for a new private road name at 21 Laurie Avenue, Papakura 71
19 For Information: Reports and advice referred to the Papakura Local Board 79
20 Urgent Decision: Papakura Local Board Feedback on Land Transport Management (Regulation of Public Transport) Amendment Bill 93
21 Urgent Decision - Papakura Local Board Input into the Integrated Auckland Transport Plan 99
22 Papakura Local Board Governance Forward Work Calendar - May 2023 107
23 Papakura Local Board Workshop Records 111
24 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
1 Nau mai | Welcome
The Chair will lead the meeting in prayer.
At the close of the agenda no apologies had been received.
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
That the Papakura Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 26 April 2023 and the extraordinary minutes of its meeting, held on Wednesday, 10 May 2023, as a true and correct record.
|
5 He Tamōtanga Motuhake | Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Te Mihi | Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Ngā Petihana | Petitions
At the close of the agenda no requests to present petitions had been received.
8 Ngā Tono Whakaaturanga | Deputations
Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
9 Te Matapaki Tūmatanui | Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
10 Ngā Pakihi Autaia | Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Papakura Local Board 24 May 2023 |
|
Governing Body Members' Update
File No.: CP2023/06075
Te take mō te pūrongo
Purpose of the report
1. To provide an opportunity for the ward area Governing Body members to update the local board on Governing Body issues they have been involved with since the previous local board meeting.
Whakarāpopototanga matua
Executive summary
2. Standing Orders 5.1.1 and 5.1.2 provide for Governing Body members to update their local board counterparts on regional matters of interest to the local board.
Recommendation/s
That the Papakura Local Board:
a) whiwhi / receive verbal or written updates from Councillors Angela Dalton and Daniel Newman.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Authors |
Isobelle Robb - Infocouncil Democracy Advisor |
Authorisers |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Papakura Local Board 24 May 2023 |
|
File No.: CP2023/06076
Te take mō te pūrongo
Purpose of the report
1. To provide an opportunity for the Local Board Chairperson to update the local board on activities and any issues.
Recommendation/s
That the Papakura Local Board:
a) receive the verbal report of the Papakura Local Board Chairperson.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Authors |
Isobelle Robb - Infocouncil Democracy Advisor |
Authorisers |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Papakura Local Board 24 May 2023 |
|
Auckland Transport Update for the Papakura Local Board - May 2023
File No.: CP2023/06063
Te take mō te pūrongo
Purpose of the report
1. To update the Papakura Local Board on transport related matters.
Whakarāpopototanga matua
Executive summary
2. The purpose of the report is to provide an update on transport related items including:
· Waiata Shores bridge
· Public Transport safety
· Train patronage
· Papakura Town Centre safety and speed changes
Recommendation/s
That the Papakura Local Board:
a) receive the May 2023 report from Auckland Transport.
Horopaki
Context
3. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a regular basis to local boards, as set out in the Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.
Tātaritanga me ngā tohutohu
Analysis and advice
4. This section of the report contains information about relevant projects, issues, and initiatives. It provides summaries of the detailed advice and analysis provided to the local board during workshops and briefings.
Waiata Shores bridge
5. AT responded to a request from the Manurewa and Papakura local boards to investigate the feasibility of a pedestrian and cycle bridge across the Papakura Stream near the new Waiata Shores development. Previously council’s Community Facilities department and Fletchers looked at some options, but they were early concepts.
6. Following a site visit and a letter from the local board chairs, AT allocated $50,000 to undertake investigation works. AT appointed a project manager and contracted professional advice as appropriate. AT supplied additional resources to come up with options.
7. Following a series of workshops late in the last electoral term, the boards were presented with a final report recommending a preferred option. This was delivered to both local boards in a joint workshop. The recommended option was nearest the Great South Road, with a low bridge and was at an estimated cost of $2.7M.
8. At a combined workshop on 23 March 2023, the study was presented again to the recently elected local boards. Local board members acknowledged there are no funding sources in the foreseeable future, and the project is unable to be progressed any further this stage. This update is to formalise this advice and approach.
Public Transport Safety
9. While 99.9% of people using public transport are kind and respectful of bus drivers, we have seen increased violence, threats, and aggression since the beginning of the COVID-19 pandemic, more so since 2021. In addition, a disappointing increase in a lack of respect for people in customer-facing service sectors, including the roles our people and our contracted workforce do. While some data shows this is improving, it has a long way to go to return to pre-COVID-19 sentiment.
10. Bus drivers are a central
part of our public transport network. We know that anti-social behaviour is a
significant determinant of people staying in the industry, so we are working
closely with our bus operators to restore public esteem to the role. AT wants
everyone working for our transport operators to be safe as they do their jobs,
providing an essential service to Aucklanders.
11. AT has several security measures to protect our people, public transport workers, and customers across our network. This includes duress alarms, direct communications to depot controllers, closed circuit television (CCTV), de-escalation training, crime stoppers initiatives, static and roving security and Transport Officers, profanity filters and risk assessments conducted with consultations, as well as lone worker protocols.
12. One new safety initiative is a bus driver screen trial with NZ Bus. Screens have been installed between the driver and door/aisle on two buses. The trial is underway with drivers' feedback on their suitability and suggested design improvements.
13. After the trial, we will meet with representative unions to discuss and consider whether to extend this to other operators.
Train patronage
14. As advised at a recent workshop, this is an update on train patronage. The best comparison is between April 2019 and April 2023. The figures are slowly getting to 2019 levels. Noting that Takaanini rail station is almost there, and Papakura rail station is at about 77%. A major influence is the initial reluctance to return to public transport and many peoples’ changed work patterns post-COVID-19 lockdowns. Plus, other variables, such as when ANZAC day occurs. This data is very encouraging though:
Papakura Town Centre safety and speed changes
15. Auckland Transport has a programme to review the safety of town centres and in particular vehicle speed. Papakura is one of these. A small working group met on 5 April 2023 to give this some initial consideration. A local board workshop session will occur in the near future for staff to present to the board.
Tauākī whakaaweawe āhuarangi
Climate impact statement
16. AT engages closely with council on developing strategy, actions, and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and council’s priorities.
17. AT’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.
18. There is a growing global, national, and local need to urgently address the threats posed by climate change through reducing greenhouse gas (GHG) emissions. The scientific evidence is compelling. In New Zealand the Climate Change Response (Zero-Carbon) Act was enacted in 2019, which requires national GHG emissions to be net-zero by 2050. In June 2019 Auckland Council declared a climate emergency, followed by the endorsement in July 2020 of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.
19. Tackling climate change will require a very significant change to the way we travel around our region although the timing and the detail of how this change might unfold are still to become obvious. Climate change targets in the Regional Land Transport Plan (RLTP) occurred with a strong awareness of central government climate change legislation and Auckland Council climate change targets. Auckland Council through its Climate Plan has committed to a 50 percent reduction in emissions by 2030, the amount required to keep the planet within 1.5°C of warming by 2100.
20. Roughly five percent of Auckland’s road and rail strategic networks are found in areas susceptible to coastal inundation, including parts of the state highway network which are crucial links for freight movements and access to key regional destinations. Over 1,000km (or about 13 percent) of AT’s local road network has recently been identified as vulnerable to a 1-in-100 year flood event. AT is currently identifying and prioritising the risks of climate change to the transport system (assets, services, customers and staff) to permit a more strategic approach to designing and managing our assets in the future.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
21. The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
22. The purpose of this report is to inform the local board.
Tauākī whakaaweawe Māori
Māori impact statement
23. There are no impacts specific to Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi and its broader legal obligations in being more responsible or effective to Māori.
24. Our Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.
25. This plan in full is available on the AT’s Website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about
Ngā ritenga ā-pūtea
Financial implications
26. There are no direct financial implications for this report.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
27. Risks are managed as part of each AT project.
Ngā koringa ā-muri
Next steps
28. In addition to upcoming workshops, the local board will receive a further report in the July 2023 business meeting.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Bruce Thomas - Elected Member Relationship Partner, Auckland Transport |
Authorisers |
Ioane Afoa - Southern Hub Manager, Auckland Transport |
|
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Papakura Local Board 24 May 2023 |
|
Waka Kotahi NZ Transport Agency - New Zealand Upgrade Programme South Auckland Package: Manukau to Takaanini Safety and Access report
File No.: CP2023/05984
Te take mō te pūrongo
Purpose of the report
1. To advise that a report has been submitted by the New Zealand Upgrade Programme (NZUP) Project Director for local board consideration regarding the NZUP South Auckland Package (Attachment A), facilitated by this Auckland Transport cover report.
2. The NZUP report provides an opportunity for the local board to provide its views to Waka Kotahi New Zealand Transport Agency (Waka Kotahi) on the NZUP South Auckland Package, including preferred option for the NZUP Manukau to Takaanini access and safety project.
Whakarāpopototanga matua
Executive summary
1. Waka Kotahi, KiwiRail, and Auckland Transport are delivering $2.7 billion of transport improvements in South Auckland as part of the New Zealand Upgrade Programme (NZUP).
2. Te Tupu Ngātahi Supporting Growth, which is a collaboration between Auckland Transport and Waka Kotahi NZ Transport Agency inclusive of external experts, consulted with various stakeholders to determine transport aspirations for South Auckland between 2015 and 2020.
3. The government has approved funding of $54 million from the NZUP South Auckland Package to progress the Waihoehoe Road and State Highway 22 Drury projects through the pre-implementation phase, including property purchase. This is intended to provide multi-modal access to the new Drury and Ngākōroa (Drury west) railway stations ahead of demand.
4. Te Tupu Ngātahi Supporting Growth is progressing further design refinement and cost planning to inform the NZUP Waihoehoe Road and SH22 Drury upgrades.
5. The government has asked for an investigation of options for transport improvements on a two-lane corridor on Mill Road and in the surrounding area (NZUP Manukau to Takaanini access and safety project). This is to replace the previous four-lane Mill Road corridor between Manukau and Drury South (NZUP Mill Road project).
6. The NZUP Manukau to Takaanini access and safety corridor starts at the northern end from Manukau Station Road / Osterley Way intersection and runs along Manukau Station Road, Redoubt Road, Mill Road and Cosgrave Road to the Cosgrave Road / Clevedon Road intersection in the south. To connect into the wider multi-modal network it also includes Hollyford Drive, Aspiring Avenue, Murphys Road and Airfield Road.
7. In April 2023, a preferred option was identified for the NZUP Manukau to Takaanini access and safety project following a technical assessment (preferred option).
8. Waka Kotahi NZ Transport Agency is seeking feedback from affected local boards on aspects within this preferred option.
9. Waka Kotahi NZ Transport Agency will use the feedback to inform the business case for the NZUP South Auckland Package, which is expected to be presented to Joint Ministers for Transport and Finance for approval in August 2023.
10. The focus of the NZUP South Auckland Package business case is to improve safety, improve active mode and public transport connections, and to support de-carbonisation and additional housing.
11. Waka Kotahi has been providing regular updates to the local board, and will continue to do so, and has previously sought feedback from the board for its local views, including informally through local board workshops.
12. The attached report from Waka Kotahi NZ Transport Agency on the New Zealand Upgrade Programme (NZUP) South Auckland Package provides information that may enable the local board to provide views on the NZUP South Auckland Package, including the preferred option for the Manukau to Takaanini access and safety project, should the local board wish to do so.
Recommendation/s
That the Papakura Local Board:
a) note the attached report from Waka Kotahi NZ Transport Agency on the New Zealand Upgrade Programme (NZUP) South Auckland Package
b) consider providing views to Waka Kotahi New Zealand Transport Agency on the NZUP South Auckland Package, including the preferred option for the NZUP Manukau to Takaanini access and safety project
c) note that the NZUP Waihoehoe Road Upgrade Project and NZUP State Highway 22 Drury Upgrade Project are progressing through pre-implementation.
Attachments
No. |
Title |
Page |
a⇩ |
Waka Kotahi NZ Transport Agency – NZ Upgrade Programme South Auckland Package report |
21 |
b⇩ |
Waka Kotahi New Zealand Upgrade Programme South Auckland Package powerpoint presentation |
27 |
Ngā kaihaina
Signatories
Authors |
Bruce Thomas - Elected Member Relationship Partner, Auckland Transport |
Authorisers |
Ioane Afoa - Southern Hub Manager, Auckland Transport |
|
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
24 May 2023 |
|
Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024
File No.: CP2023/01853
Te take mō te pūrongo
Purpose of the report
1. This report confirms accountability for public funds received by the Business Improvement Districts (BID’s) within the local board area for the 2021/2022 financial year and compliance with the Auckland Council BID Policy (Kaupapa Here ā-Rohe Whakapiki Pakihi) as of 10 March 2023.
2. This report considers whether the local board should recommend to the Governing Body the setting of the targeted rates for the Papakura Business Improvement District (BID) programmes for the 2023/2024 financial year.
Whakarāpopototanga matua
Executive summary
BID-operating business associations within the local board
3. Business Improvement Districts (BIDs) are programmes where local business and property owners have agreed to work together to improve their business environment, encourage resilience and attract new businesses and customers.
4. Auckland Council approved changes to the BID policy in August 2022. These changes to the policy introduced new accountability requirements. There is a transition period until 30 June 2023 for business associations that operate a BID programme to achieve full compliance with the policy. Staff are aware some BIDs are still working towards achieving full compliance within this time period, however the annual accountability reporting due 10 March is a set requirement.
5. Papakura Local Board has one BIDs. Table 1 shows the amount of targeted rate each BID is seeking in 2023/2024.
Table 1: Amount of targeted rate for each BID in 2023/2024
Incorporated Society Name |
Proposed 2023/2024 Targeted Rate |
Actual 2022/2023 Targeted Rate |
Change from previous year dollars/ percentage |
Last year target rate amount was increased |
Papakura Business Association |
$275,000 |
$250,000 |
+ $25,000 +10% |
2018, following a successful BID boundary expansion |
6. BID targeted rate grants 2023/2024 - across all Tāmaki Makaurau’s 50 BID-operating business associations, 37 increased their targeted rates between 2% to 50% for 2023/2024, while 13 maintained the fiscal status quo.
7. Council officers, at the time of this report, confirm that:
· Papakura has met the BID Policy annual accountability requirements.
· Staff are supportive of the local board approving Papakura BID to receive their targeted rate grant for 2023/2024.
Regional overview
8. Across all Tāmaki Makaurau’s 50 BID-operating business associations 98% (49 from 50 BIDs) completed the annual accountability reporting at the time of this report.
Recommendation/s
That the Papakura Local Board:
a) recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2023/2024 for the following Business Improvement District (BID) programmes:
i) $275,000 for Papakura BID
Horopaki
Context
Auckland Council Business Improvement District (BID) Policy and BID targeted rate grant agreement.
9. Auckland Council’s Business Improvement District (BID) Policy (2022) (Kaupapa Here ā-Rohe Whakapiki Pakihi) was approved by the Finance and Performance Committee and became operational on 1 August 2022. There is a ten-month transition period to allow all BIDS to become fully compliant with the current policy by 30 June 2023.
10. The policy ensures accountability for BID targeted rate funding and encourages good governance and programme management. It outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating, and disestablishing a BID programme; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.
11. The BID Policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements. The BID Team focus is on accountability for public funds received (targeted rate grant) and compliance with the BID Policy.
12. The BID Policy is supported by a BID Targeted Rate Grant Agreement, a three-year agreement signed by both Auckland Council and each BID-operating business associations executive committee. The agreement sets out the relationship between the parties, how payment will be made and that compliance with the BID Policy is mandatory. The agreement confirms the business associations independence from Auckland Council. All 50 BIDs have signed a BID Targeted Rate Grant Agreement for period 1 December 2022 to 30 December 2025.
13. Staff are aware some BIDs are still working towards achieving full compliance with the BID Policy by 30 June 2023. This report focuses on the BIDs annual accountability reporting due annually on the 10 March. This is a set requirement in the policy and has a direct link to council’s Annual Budget 2023/2024 approval process.
14. Two new documents are now part of the new BID Policy annual accountability process. These documents from each BID, confirms they have submitted their accountability reporting to Auckland Council.
a) Management Summary, signed by the BID manager/coordinator.
b) Governance Summary, signed by the Executive Committee Chair.
The Governance Summary includes the full resolution detailing the amount of BID targeted rate grant approved by association members at their 2022 AGM for the 2023/2024 financial year.
The Chair also agrees, by signing this document, to advise council of any perceived or real/current issues that can affect compliance with the BID Policy.
15. Completed and signed Governance Summary’s received from each BID within the local board area are attached.
a. Attachment A Governance Summary – Papakura BID
16. Local BID programmes provide value to the collective business community by delivering a suite of economic activities that respond to local needs and opportunities and are agreed by the local business community. BID programmes also provide the opportunity to work with the council group and engage with local boards.
17. The BID programme does not replicate services provided by the council but channels the capabilities and knowledge of the private sector to improve economic outcomes and achieve common goals.
18. Each business association operating a BID programme sets the BID targeted rate grant amount at its Annual General Meeting (AGM) when members vote to approve a detailed income and expenditure operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each association’s BID strategic priorities.
Decision making
Auckland Council
19. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2023/2024 and its striking (setting) of the targeted rates.
20. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).
Local Boards
21. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body if it is satisfied that the BID is sufficiently complying with the BID Policy.
Tātaritanga me ngā tohutohu
Analysis and advice
Papakura BID
22. Papakura BID has met the BID Policy annual accountability requirements.
BID Policy – summary of annual accountability reporting requirements.
23. The BID Policy and the BID Targeted Rate Grant Agreement set out the documents that form the annual accountability reporting documents for each BID. These documents confirm membership decision-making has taken place regarding the BID programme at the 2022 AGM.
24. Other reporting requirements such as the filing of annual financial statements with the Companies Office under the Incorporated Societies Act are included in this reporting.
25. The table below sets out the documents required. The table identifies where documents have not been submitted and or are not complete.
Table 2: Business associations compliance with the BID Policy.
Business Associations – documents submitted |
Papakura Business Association Incorporated |
Statement of financial/ performance reporting 2021/2022 |
ü |
Audited report/review 2021/2022 |
ü |
Audit Management Letter 2021/2022 |
ü |
Chairs report (written) 2021/2022 |
ü |
Treasurers report (written) 2021/2022 |
ü |
Manager’s report (written) 2021/2022 |
ü |
Approved business plan for 18 months 2023/2024 |
ü |
Income and expenditure budget 2023/2024 |
ü |
Draft Minutes 2022 AGM |
ü |
Financial/Audit reports posted to Companies Office website |
ü |
Mandatory Management Summary – signed by manager |
ü |
Mandatory Governance Summary – signed by Chair |
ü |
Strategic Plan * |
2021-2024 |
Note: * Current strategic 3-5 year plans to be available upon request.
26. Using the documents and information submitted, the BID Team is satisfied that Papakura BID has met the requirements of the BID Policy accountability reporting.
27. Staff advise the local board to recommend to the Governing Body the setting of the targeted rates for 2023/2024 as follows:
· Papakura BID proposed BID targeted rate - $275,000.
Tauākī whakaaweawe āhuarangi
Climate impact statement
28. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and can facilitate environmental sustainability programmes and climate response where appropriate.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
29. Advocacy is a key service provided by business associations that operate a BID programme. BID-operating business associations ensure the views and ambitions of their members are provided to elected representatives and council teams, including CCOs, on those policies, plans, programmes, and projects that impact them.
30. BIDs work across several Council Controlled Organisations including Auckland Transport, Eke Panuku and Tātaki Auckland Unlimited.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
31. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.
32. Papakura BID programme tangibly support the vision and aspirations of the Papakura Local Board Plan 2020, best expressed in Outcome 1: A vibrant and prosperous local economy.
Local rohe, local benefit, local funding
33. Recommending that the Governing Body sets the targeted rates for Papakura Business Association means that these BID programmes will continue to be funded from targeted rates on commercial properties in their respective rohe. They will provide services in accordance with their members’ priorities as stated in their strategic plans.
34. Papakura Local Board is among several local boards which provides additional funding to local business associations, however accountability for any grants is set by funding agreements between the local board and each business association. Those contractual obligations are separate from the requirements of the BID Policy and are not covered in this report.
Tauākī whakaaweawe Māori
Māori impact statement
35. Papakura boasts the largest suburban Māori population in New Zealand, with 26.8% of Papakura residents being Māori (SOURCE: 2018 CENSUS). Working in partnership with local marae presents an opportunity to advance Māori economic development within the township and beyond. To reference the business association’s vision again, “Papakura is known for its passionate community spirit and for celebrating its cultural diversity, including its significant local Māori community”.
Ngā ritenga ā-pūtea
Financial implications
36. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from business ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the associations every quarter.
38. If the Governing Body agrees with the BID targeted rate grants proposed by the business associations, the cost of grants will be met from the existing operational budget.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
39. There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rate grants for these business associations.
40. To sustain public trust and confidence in the council, there needs to be a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.
41. The requirements and obligations of the BID Policy are intended to help minimise the potential for business associations to misuse BID targeted rate grant funds by requiring each BID to plan for their intended use, report on its activities to its members and to have its accounts annually audited.
43. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds. Compliance reports are provided in May annually to each of the local boards that have BID’s operating within their areas.
Ngā koringa ā-muri
Next steps
44. If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2023/2024.
45. After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payment, effective from 1 July 2023 to Papakura BID.
Attachments
No. |
Title |
Page |
a⇩ |
Papakura Governance Declaration |
55 |
Ngā kaihaina
Signatories
Authors |
Claire Siddens - Principal Advisor |
Authorisers |
Alastair Cameron - Manager - CCO Governance & External Partnerships Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
24 May 2023 |
|
Art Partners Interim Service and Funding Approach for 2023/2024
File No.: CP2023/05745
Te take mō te pūrongo
Purpose of the report
1. To approve an interim service and funding approach for arts partners from 1 July 2023.
Whakarāpopototanga matua
Executive summary
2. The Papakura Local Board partners with arts organisations to manage venues through Asset-Based Services (ABS) funding. Some of its funding agreements expire on 30 June 2023.
3. Due to current Auckland Council budget constraints, the nature of these arrangements going forward are ambiguous while the local board work programme 2023/2024 is being developed. Therefore, key concerns for partners are:
· council’s expectation of service delivery from 1 July 2023
· levels of activity they will deliver
· funding they will receive from 1 July 2023
· their responsibilities as employers, especially if funding levels (and consequently staffing levels) change.
4. The recommended approach for arts partners is to provide clarity that services should continue from 1 July 2023 to at least 30 September 2023 by providing an interim payment covering the first quarter of 2023/2024.
Recommendation/s
That the Papakura Local Board:
a) approve an interim payment covering the first quarter of 2023/2024 be made to the following arts partner:
i) $31,375.47 to Papakura and Districts Historical Society.
Horopaki
Context
5. Auckland Council is facing major financial challenges and needs to overcome a budget shortfall of $295 million for the 2023/2024 financial year. To respond to this, the Governing Body approved a proposal to reduce local board operating funding by $16 million.
6. While the annual local board work programme for 2023/2024 is being developed, there is uncertainty amongst partners and the community over whether funding and services will continue from 1 July 2023.
7. A reduction or discontinuation of funding would have a significant impact on current services, and partners would require time to communicate any change with their customers and community.
8. Partners are also employers and their ability to pay wages could be impacted if funding is changed from 1 July 2023. To follow good practice, partner organisations will require time and funding to follow appropriate employment processes, if required.
Tātaritanga me ngā tohutohu
Analysis and advice
Interim service delivery for arts partners
9. Options have been developed for an interim service approach for arts partners to provide clarity to partners and the community about expected service levels from 1 July 2023.
Table One: Options for an interim service approach to arts partners in Papakura Local Board
Options |
Option 1: Status quo |
Option 2: Provide arts partners with pro-rata funding for first quarter of 2023/2024 Recommended |
Detail |
Take no action and defer funding decision until the local board approves its work programme for 2023/2024 in July 2023 |
Provide a proportionate interim payment (12 weeks of the annual amount) for arts partners, covering the first quarter of 2023/2024
|
Funding |
No interim funding would be required |
Funding required to cover the first quarter of 2023/2024 for one arts partner Interim amounts would be based on approved 2022/2023 budgets |
Implications |
· This does not provide partners with the certainty they can attend to employment procedures in a timely way, if required · This does not provide partners and the public clarity and certainty that the service will continue from 1 July 2023 |
· This will ensure continued service can be provided to the community and can bridge the gap between a change in service (if there is change in the annual plan) · This provides partners adequate time to respond to change in funding levels. |
10. The recommended approach enables arts partners to continue delivering the agreed services from 1 July 2023 to 30 September 2023, and will ensure continuity of service for the community. This will also allow time for arts partners affected by a reduction or discontinuation of funding (if any) to appropriately undertake any operational and governance procedures required.
11. A proportionate interim payment (12 weeks of the annual amount) to all arts partners would allow partners time to respond to any funding changes after the local board work programme for 2023/2024 is approved in July 2023.
12. Following approval of the local board work programme in July 2023, staff will adjust funding agreements for partners to reflect the funding decisions for the remaining three quarters of 2023/2024.
13. Below is a table outlining the arts partners who would receive an interim payment for the first quarter of 2023/2024:
Table Two: Current funding arrangements and proposed interim funding amounts for arts partners in Papakura Local Board
Arts partner/venue |
Interim payment amount |
Annual contract amount |
Funding mechanism |
Expiry |
Budget source |
Papakura and Districts Historical Society – Papakura Museum |
$31,375.47 |
$125,501.88
|
Funding agreement |
FY22/23 |
ABS Opex |
Tauākī whakaaweawe āhuarangi
Climate impact statement
14. Local community services and venues create a stronger sense of place and foster localism and place-based approaches. This has a positive impact on our resilience to climate change.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
15. Connected Communities manages the relationships and contracts with arts partners. Subject to the outcome of this decision, staff will work with Parks & Community Facilities to manage implications for council owned assets.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
16. Partner-led arts services support the delivery of the Papakura Local Board plan, in particular:
· Outcome 2: A community enriched by its diversity, where people feel connected and lead active, healthy lives.
Tauākī whakaaweawe Māori
Māori impact statement
17. Te Kaunihera o Tāmaki Makaurau is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.
18. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan 2050, the 10-year Budget Plan 2021-2031 (Long-term Plan), the Auckland Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, the council’s Māori Responsiveness Framework.
19. Partner-led arts services enable locally responsive activities, promoting participation, inclusion, and connection for all Aucklanders, including Māori.
20. Toi Whītiki, Auckland’s Arts and Culture Strategic Action Plan requires arts partners to support and align delivery to Goal 5: Auckland celebrates a unique cultural identity, and the objective to celebrate Māori and their culture as a point of difference.
Ngā ritenga ā-pūtea
Financial implications
21. The recommended options require a total commitment of $31,375.47 from the Papakura Local Boards ABS Opex budget in advance of the approval of the 2023/2024 local board work programme.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
Risk |
Mitigation |
A decision could preempt significant budgetary decisions |
This is an interim approach and leaves room for decisions pending local board work programme approval to be actioned from 1 October 2023 |
The recommended approach may not provide sufficient certainty for partners |
Staff will maintain regular communication with partners, providing updates on the annual plan process and outcomes so that they will have at least three months (i.e. the first quarter of 2023/2024) to prepare for any changes |
Ngā koringa ā-muri
Next steps
22. If the local board agrees with the staff recommendation, a funding agreement will be signed, and funding will be administered.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Authors |
Bobby Kennedy - Place & Partner Specialist Kim Taunga - Head of Community Delivery |
Authorisers |
Mirla Edmundson - General Manager Connected Communities Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Papakura Local Board 24 May 2023 |
|
Kai-pāwhara / Kirikiri Reserve Concept Plan
File No.: CP2023/06178
Te take mō te pūrongo
Purpose of the report
1. To seek approval of the concept plan for the playground development at the Kai-pāwhara / Kirikiri Reserve at 8R Kereru Rise, Papakura and to progress the project to detailed design and physical works.
Whakarāpopototanga matua
Executive summary
2. A project to develop Kai-pāwhara / Kirikiri Reserve was approved by the Papakura Local Board as part of 2022/2023 Customer and Community Services Work Programme (resolution number PPK/2022/108). The local board allocated $40,000 from their LDI: Opex budget and $850,000 from ABS: Capex – Growth budget to the project.
3. Consultation and engagement to develop the concept plan was undertaken with mana whenua, stakeholders, and the local community in 2022.
4. The feedback from the community has indicated strong support for more exciting, interesting, and inclusive play. The community has also requested that the layout of assets is taken into consideration when developing detailed design for better functionality and security of playground.
5. The proposed concept plan for Kai-pāwhara / Kirikiri Reserve is responsive to community needs and identifies opportunities for increased activation of the reserve. This aligns with the strategic evaluation undertaken by staff in April 2019 which identified that development of the reserve will meet community needs and recreational demands of a growing population in the area.
6. The Papakura Local Board has provided positive feedback at a workshop on 15 March 2023 and indicated support for the concept plan (Attachment A).
7. Following the approval of the proposed concept plan, the next steps will be to commence detailed design and construction in the financial year 2023/2024. Updates will be provided to the local board as part of their monthly updates.
Recommendation/s
That the Papakura Local Board:
a) approve the proposed concept plan for Kai-pāwhara / Kirikiri Reserve at 8R Kereru Rise, Papakura (Attachment A) and the progression of the project to detailed design and physical works.
Horopaki
Context
8. Kai-pāwhara / Kirikiri Reserve was acquired by the council to provide a neighbourhood park for informal recreational use for this new urban part of Papakura which continues to develop and grow in population.
9. Kai-pāwhara / Kirikiri Reserve is a 1900m2 neighbourhood park, surrounded by residential housing and sits in a central location and has safe walking access to the park for residents within this community.
Figure 1: Kai-pāwhara / Kirikiri Reserve - aerial view
10. The reserve lacks any park infrastructure other than the provision of grass cover and some specimen trees.
11. In 2018, a local resident gave a presentation to the local board on behalf of local residents requesting a playground for local children. The residents felt that nearby parks were too far and/or unsafe for young families.
12. The Papakura Local Board requested that a strategic evaluation be performed for the development of the park following a workshop presentation by the council’s Parks Specialist (April 2019) to examine the park service requirements for Kai pāwhara / Kirikiri Reserve. The evaluation identified the experiences and service outcomes needed at the reserve to meet community needs and to develop the area to accommodate recreational demands of the expanding population in the area.
13. The local board has indicated that outcomes to be considered in the scope for the Kai-pāwhara / Kirikiri Reserve development concept plan should include:
· path access
· seating
· planting for landscape and shade
· play space development
· litter bins
· signage.
14. The local board acknowledged that there had been substantial residential development in the vicinity of this undeveloped reserve and that the community's desire to see its neighbourhood park developed was justified.
15. As part of the 2022/2023 Customer and Community Services work programme, the local board allocated $40,000 from their LDI (Locally Driven Initiatives): Opex and $850,000 from ABS (Asset Based Services) Capex – Growth to develop a concept plan for the park, resolution number PPK/2021/59.
16. In May 2022, the name Kai-pāwhara was gifted by mana whenua. This was adopted by the Papakura Local Board as part of tranche one in the Te Kete Rukurukuru naming programme (resolution number PPK/2022/81).
Tātaritanga me ngā tohutohu
Analysis and advice
17. Play facilities are lacking in the area and the development of play facilities at the site is regarded by the community as a critical element of the proposed future development project.
18. Auckland Council aims to provide play facilities within a 400m walk in high and medium density residential areas and a 600m walk in other residential areas. Medium density residential housing exists in the general area around Kai pāwhara / Kirikiri Reserve and significant additional development is taking place currently. The nearest playgrounds (listed as follows) to the new residential development fall well outside of the 400m parks provision guideline for medium density residential areas:
· Elsie Morton Reserve - 2.1km (26 minutes to walk)
· McIntosh Park – 1.8km (22 minutes to walk)
· Wing Park – 1.6km (19 minutes to walk).
19. There is therefore a significant gap for play opportunities in the local area around Kai- pāwhara / Kirikiri Reserve and the new residential development.
20. Development of this neighbourhood park will improve activation, enhance community well-being by providing play and informal recreational experiences.
Consultation / Engagement
21. In 2022, consultation was undertaken to help determine the community’s needs and aspirations for the park through engagement with key stakeholders including mana whenua, local residents and wider Papakura residents.
22. Since working families make up the majority of the local residents in the area, the preference for consultation was online. The residents nominated a neighbourhood representative to join the project team and attend project meetings with the council on their behalf.
23. The community representative has been circulating information and gathering feedback through the residents' private Facebook group, which has 250 members and is exclusively accessible by local residents.
24. The representative has participated in virtual sessions in the evenings with the council's personnel, a landscape architect, and local iwi.
25. To capture input from the wider Papakura and Auckland residents, staff also conducted an online survey through the council’s “Have your say” website which was advertised on the local board’s and residents’ private Facebook group page.
26. A total of 18 responses were received through the consultation process. The results are as follows:
· The top three reasons to go to a park were for the playground, picnics and relaxing and socialising.
· The top three new facilities requested were pathways, picnic tables and seating, and shade.
· The top three most requested play items were, play module with multiply play value, swinging and jumping.
27. The draft concept plan was produced after the consultation's outcomes were taken into consideration. Before staff submitted the plan to the local board in March 2023, the local residents reviewed it and gave encouraging feedback.
28. Staff recommend that the local board approve the proposed concept plan as attached to the agenda report (attachment A), to allow the project to continue to detailed design and construction.
Tauākī whakaaweawe āhuarangi
Climate impact statement
29. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:
· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and
· to prepare the region for the adverse impacts of climate change.
30. It is anticipated that there will be an increase in carbon emission from construction, including contractor emissions. Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options including sourcing materials locally and the use of products with environmental declarations for embodied carbon reductions.
31. Sustainability and climate change were considered in the overall design from an early conceptual stage. As the project develops, the possibilities are likely to vary as each level of refined and detailed design is completed.
32. This site is not in a flood plain or flood prone area. There is existing drainage at the rear of the site where mass planting has also been recommended in the concept plan. Staff have conducted surveys and will ensure the design considers heavy rainfall.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
33. Parks and Community Facilities staff were engaged to form the recommendations in this report. Staff agree that utilisation of the park will provide a wide range of recreation opportunities for the wider community.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
35. This project aligns with the Papakura Local Board Plan (2020) Outcome 2: A community enriched by its diversity, where people feel connected and lead active, healthy lives. We have great parks and places to play and do the things we enjoy. We come together at lively events and activities that include people socially and draw on the strengths of our different cultures.
36. On 15 March 2023, staff presented the draft concept plan to the local board. Support was given in principle to progress to detailed design and construction.
37. Challenges arising from the COVID-19 pandemic have highlighted the importance of mental health and wellbeing. Active recreation plays a large role in aiding wellbeing. Improving our local parks benefits the community by providing a space that is safe, welcoming, and usable.
Tauākī whakaaweawe Māori
Māori impact statement
38. At the start of the project, an email was sent to all mana whenua explaining the project scope and asking for expression of interests to continue further discussions to develop a concept plan for the playground. Te Ākitai Waiohua, Ngāti Tamaoho and Ngāti te Ata expressed interest in this project. Attempts were made to meet, however only Te Akitai responded.
39. Te Ākitai Waiohua had an active role in the development of this concept plan and have engaged with the project team via email and online meetings. The following items of importance were identified:
· sustainable initiatives
· supportive of community feedback
· incorporating the gifted name of Kai-pāwhara.
40. The name Kai-pāwhara translates to 'dried food' - specifically fish. Fish taken from streams and creeks were gutted, laid open, and sun or air-dried as a method of preserving food resources. This name also connects with nearby Kaipara Road as the word kaipara is short for kai-pāwhara.
41. This cultural narrative of ‘dried food’ will be reflected in the playground design developed alongside mana whenua:
· colour scheme – use of different blues
· accent elements – the play module panels design will reflect the narrative
· signage – new park signs to show gifted name and interpretative signage to explain the meaning Kai-pāwhara for the public.
42. The above points have been captured within the draft proposed concept plan and were supported by the Papakura Local Board at the March 2023 workshop.
Ngā ritenga ā-pūtea
Financial implications
43. A total budget of $890,066 has been approved for the project in the following financial years:
44. The project has been approved as part of Risk Adjusted Programme (RAP) project (resolution numbers PAC/2022/55 and PPK/2022/19). As part of the financial year 2022/2023 risk-adjusted programme, the staff will be procuring the play equipment to prevent any delays in the physical work during the financial year 2023/2024.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
45. Project progression and delivery is dependent on a decision from the local board. The following risks and mitigations have been considered:
Risks identified |
Mitigation |
Local board direction · Support to progress the draft concept plan. · The time required to complete the design and gain consenting approvals will see physical works start in FY24. |
Local board to provide timely responses to meet project milestones and avoid further delays. |
No progression · An identified service level gap will remain unfilled resulting in continued under provision of recreational services for the community. |
Local board to adopt the concept plan. |
Resource consent · Preparation and processing of the consent may have an impact on construction time frames. |
Staff will endeavour to meet the deadlines and provide updates to the local board. |
Reputational · The feedback received during consultation has raised public expectations for improvements. If the local board does not support the concept plan, it could lead to disappointment among the community and mana whenua and reduce consultation and engagement for future projects. |
Local board to adopt the concept plan. |
Site conditions · The reserve is at the corner of Kereru Rise and Kirikiri Drive on a slope next to housing. Caution will need to be taken in the design to ensure the playground elements do not impede unitary plan conditions and include sufficient drainage to cater for heavy rainfall.
|
To be captured in the detailed design process. According to Auckland Council’s GIS and Hazard Viewer this site is not in a flood plain or flood prone area. There is existing drainage at the rear of the site where mass planting has also been recommended in the concept plan. Staff have conducted surveys and will ensure the design considers heavy rainfall.
A safety in design register will be produced prior to completing detailed design.
|
Budget · Funding for physical work has been approved as part of the financial year 2022/2023 risk adjusted programme (RAP) project (resolution number PAC/2022/55; PPK/2022/19). |
As part of the financial year 2022/2023 risk-adjusted programme, the staff will be procuring the play equipment to prevent any delays in the physical work during the financial year 2023/2024. Construction costs continue to escalate given the current economic conditions, project scope will need to be managed within the agreed budget envelope. |
Ngā koringa ā-muri
Next steps
46. Subject to the local board approval, staff will progress the detailed design in preparation to order play equipment and lodge resource consent.
Indicative project timeline
Project Phase |
|
Detailed design |
April – July 2023 |
Resource consent |
July – September 2023 |
Tender/Procurement |
October – November 2023 |
Physical works |
January – April 2024 |
Attachments
No. |
Title |
Page |
a⇩ |
Kai-pāwhara Kirikiri Reserve Concept Plan Attachment A |
69 |
Ngā kaihaina
Signatories
Authors |
Jasmine Samuel - Community Led & LDI Specialist |
Authorisers |
Taryn Crewe - General Manager Parks and Community Facilities Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Papakura Local Board 24 May 2023 |
|
Approval for a new private road name at 21 Laurie Avenue, Papakura
File No.: CP2023/05814
Te take mō te pūrongo
Purpose of the report
1. To seek approval from the Papakura Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 21 Laurie Avenue, Papakura.
Whakarāpopototanga matua
Executive summary
2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road name for the local board’s approval.
3. The developer and applicant, Parminder Singh has proposed the names presented below for consideration by the local board.
4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.
5. The proposed names for the new private road at 21 Laurie Avenue are:
· Bhangal Lane (Applicant Preferred)
· Kesar Lane (Alternative 1)
· Parkash Lane (Alternative 2)
Recommendation/s
That the Papakura Local Board:
a) approves the name Bhangal Lane (applicant’s preferred name) for the new private road created by way of subdivision at 21 Laurie Avenue, Papakura, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90106655, resource consent references BUN60372060 and SUB60372062).
Horopaki
Context
6. Resource consent reference BUN60372060 (subdivision reference number SUB60372062) was issued in July 2021 for the creation of 9 new fee simple residential lots and one commonly owned access lot (COAL).
7. Scheme and location plans of the development can be found in Attachment A and B.
8. In accordance with the Standards, every public road and any private way, COAL, or right of way, that serves more than five lots generally requires a new road name in order to ensure safe, logical and efficient street numbering.
9. LINZ have advised that the COAL be named as there is a road centreline separating the proposed properties. The COAL also serves more than five lots.
10. This can be seen in Attachment A, where the COAL that requires a name is highlighted in yellow.
Tātaritanga me ngā tohutohu
Analysis and advice
11. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.
12. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:
· a historical, cultural, or ancestral linkage to an area; or
· a particular landscape, environmental or biodiversity theme or feature; or
· an existing (or introduced) thematic identity in the area.
13. Theme: Many existing roads in the area surrounding this development are named after people (first names or surnames), such as ‘Laurie Avenue’, ‘George Street’, ‘Scott Road’, ‘Cameron Street’, and ‘Kelvin Road’. For this reason, the Applicant chose names to complement the existing local theme, as well as to reflect a link to the developer/s of the site.
Proposed name |
Meaning (as described by applicant) |
Bhangal Lane (Applicant preferred) |
Last name, (family name) of the applicant’s great grandfather. The family has lived in the Papakura area since the late 1990’s. |
Kesar Lane (Alternative 1) |
Applicant’s father’s first name (deceased).
|
Parkash Lane (Alternative 2) |
Applicant’s mother’s first name (deceased).
|
14. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.
15. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.
16. Road Type: ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the COAL.
17. Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.
Tauākī whakaaweawe āhuarangi
Climate impact statement
18. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
19. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
20. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.
Tauākī whakaaweawe Māori
Māori impact statement
21. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.
22. On 3 March 2023 mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:
· Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)
· Ngāti Maru (Ngāti Maru Rūnanga Trust)
· Ngāti Pāoa (Ngāti Paoa Iwi Trust)
· Ngāti Pāoa (Ngāti Paoa Trust Board)
· Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust
· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)
· Ngāti Whanaunga (Ngāti Whanaunga Incorporated)
· Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)
· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)
· Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)
· Ngāti Tamaoho
23. By the close of the consultation period, no responses, comments, or feedback were received. While acknowledging that this does not automatically signify a lack of interest in the matter and noting that dependent on the scale of a development and its level of significance, not all road naming applications do receive comments from mana whenua, the applicant now wishes to continue to a decision from the local board.
24. This site is not listed as a site of significance to mana whenua and no Te Reo Māori names are proposed.
Ngā ritenga ā-pūtea
Financial implications
25. The road naming process does not raise any financial implications for the Council.
26. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
27. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.
Ngā koringa ā-muri
Next steps
28. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.
Attachments
No. |
Title |
Page |
a⇩ |
Report Attachment A - Scheme Plan |
75 |
b⇩ |
Report Attachment B - Location Map |
77 |
Ngā kaihaina
Signatories
Authors |
Amy Cao - Subdivision Advisor |
Authorisers |
David Snowdon - Team Leader Subdivision Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Papakura Local Board 24 May 2023 |
|
For Information: Reports and advice referred to the Papakura Local Board
File No.: CP2023/05411
Te take mō te pūrongo
Purpose of the report
1. To provide an opportunity for the Papakura Local Board to receive reports, advice and resolutions that have been referred from Governing Body committee meetings, Council Controlled Organisations, forums or other local boards for information.
2. The following information was circulated to the local board:
No. |
Report Title |
Item no. |
Meeting Date |
Governing Body Committee or Council Controlled Organisation or Forum or Local Board |
Notice of Motion - Endorsing the Waitākere Ranges Local Board’s Resolution on Extreme Weather Events and Proposed Plan Change 78 |
12 |
15 March 2023 |
Kaipātiki Local Board resolutions circulated to all local boards for their information |
|
Memorandum - Car park repairs to 26 – 32 O’Shannessey Street |
|
21 April 2023 |
Eke Panuku Development Auckland |
|
3 |
Local Board feedback on distribution method of the Local Crime Fund |
19 |
27 April 2023 |
Albert-Eden Local Board resolutions circulated to all local boards for their information |
4 |
Notice of Motion – Towards Civil Defence Preparedness in Franklin |
12 |
12 May 2023 |
Franklin Local Board resolutions circulated to all local boards for their information |
5 |
Memorandum – Community Bike Hubs - Te Poka Pū Pahikara i tēnei Hapori Update |
|
12 May 2023 |
Auckland Transport memorandum circulated to the Papakura Local Board for their information. |
Recommendation/s That the Papakura Local Board: a) whiwhi / receive the following information from other local board and council meetings:
|
Attachments
No. |
Title |
Page |
a⇩ |
Kaipātiki Local Board: Notice of Motion - Endorsing the Waitākere Ranges Local Board’s Resolution on Extreme Weather Events and Proposed Plan Change 78 |
83 |
b⇩ |
26-32 Oshannassey Carpark Memorandum |
85 |
c⇩ |
Albert Eden Local Board: Local Board feedback on distribution method of the Local Crime Fund |
87 |
d⇩ |
Franklin Local Board: Notice of Motion - Towards Civil Defence Preparedness in Franklin |
89 |
e⇩ |
Community Bike Hubs - Te Poka Pū Pahikara i tēnei Hapori Update Memorandum |
91 |
Ngā kaihaina
Signatories
Authors |
Isobelle Robb - Infocouncil Democracy Advisor |
Authorisers |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Papakura Local Board 24 May 2023 |
|
Urgent Decision: Papakura Local Board Feedback on Land Transport Management (Regulation of Public Transport) Amendment Bill
File No.: CP2023/04501
Te take mō te pūrongo
Purpose of the report
1. To receive the decision made using the local board’s urgent decision-making process (resolution number PPK/2022/206) to provide local board input for inclusion in Auckland Council’s submission on the Land Transport Management (Regulation of Public Transport) Amendment Bill.
Whakarāpopototanga matua
Executive summary
2. The Land Transport Management (Regulation of Public Transport) Amendment Bill establishes the Sustainable Public Transport Framework (SPTF), which will replace the Public Transport Operating Model. The SPTF is a new framework for the planning, procurement, and delivery of public transport services, which addresses systemic issues affecting the sector. Legislative changes are also necessary to remove barriers to decarbonisation, and to clarify and improve the regulation and administration of some public transport services.
3. As summarised in the Bill’s explanatory note, the key changes are:
· New objectives for planning, procurement, and delivery of services.
o ‘The SPTF is underpinned by new objectives prioritising mode-shift, fair and equitable treatment of employees, and improved environment and health outcomes.’
· Enabling regional councils to operate public transport services.
o ‘The Bill enables regional councils to operate public transport services in-house or to continue to outsource the operation of services.’
· Enabling different asset ownership arrangements.
o ‘The Bill removes the requirement for a local authority’s interests in public transport services to be held in a council-controlled trading organisation.’
· Supporting benchmarking of different service delivery models.
o ‘The Bill establishes a new requirement for public transport services to be planned, procured, and operated in an open and transparent manner.’
· Encouraging greater collaboration between regional councils and territorial authorities.
o ‘The Bill establishes a requirement for regional councils and territorial authorities to prepare regional public transport plans (RPTPs) in collaboration.’
· Improving framework for exempt services.
o ‘The Bill makes several changes to the framework for exempt services, including increasing the minimum notice period to withdraw exempt services that have been identified as integral… [and] amending the criteria to add or remove an exemption to better align with the SPTF objectives.’
· Clarifying treatment of on-demand public transport services.
o ‘The Bill expands the definition of public transport to include unscheduled (on-demand) public transport services and shuttle services.’
4. Note that some of these provisions will not directly impact Auckland due to its status as a unitary authority and its unique governance structure. Further assessment of the Bill’s implications for Auckland will be undertaken as part of the preparation of a submission.
5. More information on the Land Transport Management (Regulation of Public Transport) Amendment Bill can be found here.
6. There was a Transport and Infrastructure committee meeting on 20 April 2023.
7. Local boards were given the opportunity to provide feedback on Land Transport Management (Regulation of Public Transport) Amendment Bill. The consultation period closed on 28 April 2023. Formal feedback from local boards was required by 26 April 2023 in order to be appended to the council’s submission. This matter was unable to be placed on the 26 April 2023 agenda.
8. The next Papakura Local Board business meeting was scheduled for 24 May 2023; therefore, the urgent decision process was used to formalise the local board’s feedback.
9. The opportunity for the local board to formalise its feedback by resolution fell outside of the scheduled business meeting times.
10. A copy of the final Papakura Local Board feedback approved under urgent decision can be found in Attachment A of this report.
Recommendation/s
That the Papakura Local Board:
a) receive the urgent decision made on 19 April 2023 as set out below, providing local board feedback on the Land Transport Management (Regulation of Public Transport) Amendment Bill:
“The Papakura Local Board:
a) provide the following feedback on the Land Transport Management (Regulation of Public Transport) Amendment Bill:
i) Support the proposed legislative intent.
ii) In particular, the board is supportive of the clarification of on-demand public transport services. The board has piloted an on-demand service which encompasses the Waiata Shores, Conifer Grove, Takanini and Papakura Town Centre areas. The service has exceeded patronage expectations.”
Attachments
No. |
Title |
Page |
a⇩ |
Urgent Decision: Papakura Local Board feedback on the Land Transport Management (Regulation of Public Transport) Amendment Bill |
97 |
Ngā kaihaina
Signatories
Authors |
Lee Manaia - Local Board Advisor |
Authorisers |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
24 May 2023 |
|
Urgent Decision - Papakura Local Board Input into the Integrated Auckland Transport Plan
File No.: CP2023/06115
Te take mō te pūrongo
Purpose of the report
1. Noting the urgent decision dated 12 May 2023 providing the Papakura Local Board input on the Integrated Auckland Transport Plan.
Whakarāpopototanga matua
Executive summary
2. The Integrated Auckland Transport Plan is a Mayor and Minister of Transport initiative. This plan this builds on the Auckland Transport Alignment Project (ATAP), which has not been consulted on previously.
3. The Integrated Auckland Transport Plan is therefore not a statutory document and the timelines are very tight: public consultation is running from 28 April to 14 May 2023. The Mayoral response to it needs to be provided to the Minister at the beginning of June.
4. The Mayor’s Office is seeking views from Aucklanders to inform development of the plan including:
· guiding principles that will help decide how transport funding is allocated
· prioritising different objectives
· types of projects that are a priority for funding.
5. The Mayor and Minister are planning to develop the plan and then seek approval from Auckland Council.
6. Links to the Integrated Auckland Transport Plan documentation are here (report) (minutes) (video) (scope).
7. Local board views are required by close of business Tuesday 23 May 2023 or earlier if possible. The next business meeting of the Papakura Local Board is 24 May 2023 which is after the due date.
Recommendation/s
That the Papakura Local Board:
a) note the urgent decision dated 12 May 2023 on the Integrated Auckland Transport Plan as follows:
That the Papakura Local Board:
a) provide the following feedback on the Integrated Auckland Transport Plan:
i) Question One – The plan proposes four guiding principles that will underpin work on the integrated transport plan. How important are each of these guiding principles?
Choose one: Extremely important, very important, important, somewhat important, not important.
· Reduce carbon emissions from the transport sector – extremely important
· Target investments to the most significant challenges - important
· Prioritise investments to achieve best value for money - extremely important
· Make better use of our existing road and public transport networks - important.
ii) Question Two – Development of this plan will require us to prioritise different objectives and have different types of projects proceeding at different times. How important are each of these priorities to you?
Choose one: Extremely important, very important, important, somewhat important, not important.
· Improving transport access for Aucklanders that have poor access to jobs, education and services – very important
· Auckland’s transport network allows efficient movement of people and goods around our city – very important
· Auckland’s transport system can cope with disruption from extreme weather events – extremely important
· Deaths and serious injuries are significantly reduced – extremely important
· Transport investment supports provision of new housing – very important.
iii) Question Three – The integrated transport plan will involve agreeing which projects will be prioritised for implementation over the next decade and beyond. Do you support inclusion of these kinds of projects in the integrated transport plan for Auckland?
Choose one: Strongly support, support, neutral, opposed, strongly opposed, don’t know.
· Investing in mass rapid transit projects (Light Rail and busways) to deliver fast, frequent and reliable public transport on major corridors across Auckland – strongly support
· Delivering increased numbers of safe cycleways in urban Auckland – neutral
· Faster and more frequent bus services through investment in bus lanes and more buses on existing routes – strongly support
· Transport investments to support more housing in fast growing suburbs – strongly support
· Interventions to reduce the number of deaths and serious injuries on Auckland roads – strongly support
· Upgrades to busy arterial roads to support increased traffic as well as public transport, walking and cycling – strongly support
· A range of inexpensive and quick changes to optimise roads across Auckland to ensure the space we have available on our roads is used more efficiently – strongly support
· Upgrades to roads in industrial areas to support the efficient movement of freight around Auckland – support
· Sealing unsealed (gravel) roads in rural areas of Auckland – neutral
· Removal of railway level crossings to separate trains and cars to allow more trains and reduce traffic congestion – strongly support
· Accelerating electrification of our bus and ferry fleets – strongly support
· Improvements to ferry services and terminals, so ferries can run more reliably and frequently – support
· Upgrades to our rail network to allow trains to run more often – strongly support
iv) Question Four - Are there any transport projects you would like to see prioritised that are not in the list just mentioned?
· Create a T2 bus lane on the Takanini straight, Great South Road from Selwyn Oaks Residential home to the Takanini interchange by removing the on-road cycleway and parking.
· Create a separated shared pathway along Great South Road from the Takanini Interchange to Papakura town centre.
· Signalising significant intersections that should have been signalised years ago, such as:
· Murphys Road and Mill Road
· Mill Road and Redoubt Road extension.
v) Question Five - Do you have any comments about the specific projects just mentioned or in general about transport in Auckland?
No further comment.
vi) Question Six – Is there any other feedback you would like to give about transport in Auckland?
The AT Local on-demand ride share pilot in Papakura that replaced bus route 371 has been a great success. Patronage figures are much higher than for the standard bus service and are continuing to grow.
The board is therefore a strong advocate for bus services with lower rates of patronage to be replaced with more on-demand ride share services.
vii) Question Seven – Is there any other feedback you would like to give on something else?
The Local Government (Auckland Council) Act 2009 requires local board views to be taken into consideration when developing strategies, policies, plans and bylaws. The board is concerned that it appears local board views on the Integrated Transport Plan are being sought at such a late stage in the process.
Attachments
No. |
Title |
Page |
a⇩ |
Urgent Decision - Papakura Local Board input on the Integrated Auckland Transport Plan |
103 |
Ngā kaihaina
Signatories
Authors |
Lee Manaia - Local Board Advisor |
Authorisers |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
24 May 2023 |
|
Papakura Local Board Governance Forward Work Calendar - May 2023
File No.: CP2023/06019
Te take mō te pūrongo
Purpose of the report
1. To present to the Papakura Local Board the three-month Governance Forward Work Calendar.
Whakarāpopototanga matua
Executive summary
2. The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A.
3. The calendar aims to support local boards’ governance role by:
i) ensuring advice on agendas and workshop material is driven by local board priorities
ii) clarifying what advice is required and when
iii) clarifying the rationale for reports.
4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.
5. The Governance Forward Work Calendar is also shared with mana whenua iwi organisations, along with an invitation to contact the local board through Local Board Services Department in liaison with the Local Board Chair, should mana whenua representatives wish to attend a business meeting or workshop on particular subjects of interest.
Recommendation/s
That the Papakura Local Board:
a) tuhi ā-taipitopito / note the Governance Forward Work Calendar – May 2023.
Attachments
No. |
Title |
Page |
a⇩ |
Papakura Local Board Governance Forward Work Calendar - May 2023 |
109 |
Ngā kaihaina
Signatories
Authors |
Isobelle Robb - Infocouncil Democracy Advisor |
Authorisers |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
24 May 2023 |
|
Papakura Local Board Workshop Records
File No.: CP2023/06020
Te take mō te pūrongo
Purpose of the report
1. To note the Papakura Local Board’s records for the workshops held on 12, 19, 26 April 2023, and 3, 10 May 2023.
Whakarāpopototanga matua
Executive summary
2. Under Standing Order 12.1.1 the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.
3. Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion.
4. This report attaches the workshop record for the period stated below.
Recommendation/s
That the Papakura Local Board:
a) tuhi ā-taipitopito / note the Papakura Local Board workshop records held on:
i) 12 April 2023
ii) 19 April 2023
iii) 26 April 2023
iv) 3 May 2023
v) 10 May 2023
Attachments
No. |
Title |
Page |
a⇩ |
Papakura Local Board Workshop Record - 12 April 2023 |
113 |
b⇩ |
Papakura Local Board Workshop Record - 19 April 2023 |
115 |
c⇩ |
Papakura Local Board Workshop Record - 26 April 2023 |
117 |
d⇩ |
Papakura Local Board Workshop Record - 3 May 2023 |
119 |
e⇩ |
Papakura Local Board Workshop Record - 10 May 2023 |
121 |
Ngā kaihaina
Signatories
Authors |
Isobelle Robb - Infocouncil Democracy Advisor |
Authorisers |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |