Auckland Council’s Quarterly
Performance Report: Waiheke Local Board for quarter three 2022/2023
File No.: CP2023/06349
Te take mō te
pūrongo
Purpose of the report
1. To
provide the Waiheke Local Board with an integrated quarterly performance report
for quarter three, 1 January – 31 March 2023.
Whakarāpopototanga matua
Executive summary
2. This
report includes financial performance, progress against work programmes, key
challenges the board should be aware of and any risks to delivery against the
2022/2023 work programme.
3. The
work programme is produced annually and aligns with Waiheke Local Board Plan
outcomes.
4. The
key activity updates from this quarter are:
· Sustainable community and tourism (ID 3548): The Waiheke
Resource Trust (WRT) delivered EcoFest events in the Waiheke region during 18
March to 16 April 2023. With the local board's funding of $10,000, WRT was able
to reach a broader audience, creating unified branding, design, videography,
and advertising. The board-funded Conservation Advisor also assisted
with the event.
· Construction Waste Leadership (ID 3039):
The new waste advisor was appointed this quarter. Collateral has been produced
including a pamphlet for builders (Construction Waste Reduction - The Waiheke
Way). The advisor has commenced meetings with builders and key waste streams
have been identified and opportunities for local reuse have been found.
Significant work has been done in the transfer station to increase diversion of
timber waste. The wood bay at the transfer station was completed in February
2023 and is already diverting significant tonnage (most recent bin was 8.6
tonnes). Timber sales in the shop have increased by over 400 per cent.
· Waiheke Destination Management Plan (led by Tātaki Auckland Unlimited): During this quarter the board were presented with the draft Waiheke
Destination Management Plan. The draft plan is included within this agenda.
5. All
operating departments with agreed work programmes have provided a quarterly
update against their work programme delivery. Activities are reported with a
status of green (on track), amber (some risk or issues, which are being
managed) or grey (cancelled, deferred or merged). The following activities are
reported with a status of red (behind delivery, significant risk):
· Swimming
pool development fund (ID2822) and Feasibility Study for swimming pool
(ID2827): This activity is delayed as attempts to
connect with the Ministry of Education to progress the pool development at Te
Huruhi School are yet to be successful.
· Waiheke
Area Plan (ID 1522): The draft plan has been finalised however there have been delays
with the last of the three iwi groups which have been involved in the process
to date.
· Matiatia Gateway Masterplan (ID 1664):
Non-transport outcomes will be advanced in partnership with Ngāti
Pāoa and cannot proceed until Ngāti Pāoa issues are resolved.
This will enable the proposed governance relationship with the Waiheke Local
Board to be confirmed.
6. Overall operating results for the nine months of the year is 21 per
cent below the budget due to higher revenue and lower expenditure. In Locally Driven Initiatives, expenditure is 24 per cent below
budget as projects are in progress. Capital expenditure delivery is below
budget by 50 per cent and is focused on local asset renewals programme.
Ngā tūtohunga
Recommendation/s
That the Waiheke Local Board:
a) receive
the performance report for quarter three ending 31 March 2023.
b) allocate $10,000 from the Sustainable community and tourism Locally
Driven Initiatives (LDI) budget to the Waiheke Walking Trust (WWT) for
further development and marketing of the Walk Waiheke app.
c) allocate $10,000 from the Māori Responsiveness Locally Driven
Initiatives (LDI) budget to Piritahi Marae for infrastructure needs and
delivery of community cultural development, and $10,000 to Waiheke Adult
Learning for delivery of the second year of the Te Reo Māori course led by
Kaiako Kaiwai Rhind.
d) allocate $10,000 from the Community Resilience and Local Economic
Development Locally Driven Initiatives (LDI) to Kai
Waiheke to continue delivery of activity identified in the Waiheke Kai Charter
with view to enhancing food resilience on Waiheke.
e) allocate $10,000 from the community-led housing Locally Driven
Initiatives (LDI) budget to Habitat for Humanity for the Healthy Homes
Programme.
f) reallocate the following Locally Driven Initiatives (LDI) opex
budgets to support Waiheke’s emergency response, including the purchase
of generators, power supply and radio transmission upgrade:
· $500
from civic events
· $4,585
from Community Response fund
· $10,000
from Community Resilience and Local Economic
Development
· $1,000 from the Community emergency resilience programme
· $1,243 film income
Total:
$17,328
g) allocate $20,000 from the Parks Quick Response capex Locally Driven
Initiatives (LDI) towards generator/s to support Waiheke’s emergency
response.
Horopaki
Context
7. The
Waiheke Local Board has an approved 2022/2023 work programme for the following:
· Customer
and Community Services
· Infrastructure
and Environmental Services;
· Plans
and Places;
· Auckland
Emergency Management.
8. The
graph below shows how the work programme activities meet Local Board Plan
outcomes. Activities that are not part of the approved work programme but
contribute towards the local board outcomes, such as advocacy by the local
board, are not captured in this graph.
Graph 1: Work programme activities by outcome
Storm
events
9. On
Auckland anniversary weekend, an unprecedented storm event caused flash floods
and other impacts on lives, homes, possessions and businesses. This led to the
declaration of a local State of Emergency on 27 January. On 12-14
February, another major storm event, Cyclone Gabrielle, followed. A National
state of emergency was invoked as thousands of people were displaced, with
widespread damages across large parts of the North Island.
10. A
National State of Emergency was declared on 14 February, with the region
transitioning to recovery mode from Friday, 3 March.
11. Some
local community facilities were used as Civil Defence Centres (CDC) or shelters
during this time.
12. Impacts
to individual activities are reported in the work programme update (attachment
A).
Tātaritanga me ngā
tohutohu
Analysis and advice
Local Board Work Programme Snapshot
13. The
graph below identifies work programme activity by RAG status (red, amber, green
and grey) which measures the performance of the activity. It shows the
percentage of work programme activities that are on track (green), in progress
but with issues that are being managed (amber), activities that have
significant issues (red) and activities that have been
cancelled/deferred/merged (grey).
Graph 2: Work programme performance by RAG status
14. The
graph below shows the stage of the activities in each departments’ work
programmes. The number of activity lines differ by department as approved in
the local board work programmes.
Graph 3: Work programme performance by activity status
and department
Key activity updates from quarter three
Local Board Plan Outcome 1: Sustainable development and liveable
places
15. Waiheke Area Plan:
A workshop has been requested to provide members with
an update on the draft Area Plan.
16. Dark
Sky Park – Eastern End (ID 429): A local
planning consultant was contracted to review the draft lighting management plan
and compliance schedule and provide recommendations to council's Plans and
Places team. This will enable the lighting management plan to move on to the
next phase of approval from council's Planning Committee in Q4. Budget of
$4,100 will be allocated to the umbrella group Hauraki Gulf Conservation Trust
to progress the application to International Dark Skies Association and related
monitoring.
Local Board Plan Outcome 2: A sustainable economy
17. Waiheke
Destination Management Plan (led by Tātaki
Auckland Unlimited): During
this quarter the board were presented with the draft Waiheke Destination
Management Plan. The draft plan is included within this agenda for adoption.
18. Waiheke Community Art Gallery (ID 412): During
this quarter the gallery hosted 14 programmes and had 10,681 attendees and
participants. Highlights included, the
Wonderful Waiheke House Tour. With 360 ticket holders and range of volunteers
and staff this is a major fundraiser for the gallery. Other highlights
included, Wai-Rua-ono-Rua: Te Tiriti O Waitangi Exhibition, curated by Sylvia
Nelson and Lorna Rikihana. This was supported by the Ministry for Culture and
Heritage and the Waiheke Local Board. The Diploma in Ceramics began with eight
students and one on island tutor for this module. There was 540 volunteer hours
this quarter.
19. Artworks Theatre (ID 414): Artworks Theatre presented
34 programmes with 2,4602 attendees / participants over Q3. Highlights included
the return of Amanda Palmer who offered a concert during her short visit to the
island from America. The evening included drag, singing, circus and music. The
Whānau Tunes & Theatre invited families along to enjoy a live puppet
show using te reo Māori and live music. Kārena Hunter and Osher
Oriyah performed their original children album created on Waiheke. The theatre
production ‘Rangitoto’ presented dramatized histories about the
neighbouring island was well-attended. Two shows from Auckland Arts Festival
targeted at tamariki with nature as a kaupapa. ‘He Wai’ used
Māori language in the songs and showcased the haka. ‘Dhaba on
Devon’ was another extraordinary show with themes including Indian
traditions, immigration and homosexuality.
Local Board Plan Outcome 3: Waiheke's environment is protected,
restored and enhanced
20. Climate
Action Programme (ID 626): Preparations to convene an advisory group continue following delays
due to recent weather events. Proposed dates for a meeting in April have been
sent out to group members. The application from Carbon Neutral NZ to the
Auckland Climate Grant was successful and proposes to develop a climate
inventory for Waiheke. The Activator is assisting with the delivery of this
project and attended the Waiheke energy resilience meeting and the Waiheke
collective bi-monthly meeting to share expertise. Design work for the Gulf News
template to share local climate stories is underway. A workshop update was
provided to the Local Board in April 2023.
21. Conservation
Advisor - Waiheke Collective coordinator (ID 675):
The Waiheke Collective coordinator has completed updates to the database and
website and has set up the 2023 meeting schedule. The first Collective meeting
for 2023 was also held this quarter. The first in-person Waiheke Pestival event
happened on Sunday 2 April 2023. The Waiheke Collective charter updates and
recruiting process for a Te Korowai o Waiheke representative to sit on Te
Korowai o Waiheke Trust Board is also underway.
22. Construction
Waste Leadership (ID 3039): The new waste advisor
was appointed this quarter. Collateral has been produced including a pamphlet
for builders (Construction Waste Reduction - The Waiheke Way). An updated list
of consents has been obtained and the schedule developed for site visits.
On-site and off-site meetings commenced with builders. Key waste streams have
been identified and opportunities for local reuse have been found. Significant
work has been done in the transfer station to increase diversion of timber
waste. The wood bay at the transfer station was completed in February 2023 and
is already diverting significant tonnage (most recent bin was 8.6 tonnes).
Timber sales in the shop have increased by over 400 per cent. Feedback from
builders around sediment control has found that they think a lot of the
sediment runoff on the island is related to unsealed driveways. More work will
be done to develop a strong evidence base around where the greatest
impacts/opportunities lie.
23. Ecological
community partnership programme (ID 586): There
were approximately 396 volunteer hours for the quarter and approximately 264
volunteers. Six trees were planted mostly at wetland reserve sites. Over 6,300
m2 of weed were controlled in reserve space. Waiheke Resources Trust carried
out community planting maintenance for this quarter. The summer storms reduced
volunteer activity as reserve access was restricted for a period of time for
safety reasons.
24. Ecological
and environmental volunteers programme (ID 588):
There were 590 volunteer hours recorded this quarter. Ratbusters Programme:
volunteers were actively engaged in the pest control programme and deployed
another pulse of chemical bait throughout the network of 47 reserves this
quarter in late March. The summer storms delayed bait deployment as reserve
access was restricted for a period of time for safety reasons.
25. Local
Parks’ Volunteers Programme (ID 2955):
Approximately 830 volunteer hours were recorded for the quarter. The focus for
the ecological volunteers on Waiheke was maintaining plantings, controlling
weeds at McKenzie Reserve, Park Reserve, Titoki Reserve, Te Aroha access
Reserve and Newton Reserve and Park Reserve. Planning for winter 2023 plantings
were undertaken with plants ordered and locations set aside for all reserves
listed above for plantings. Waiheke Resource's Trust programme included removal
of invasive weeds on Mary Wilson Reserve next to Wairua Road. The summer storms
reduced volunteer activity as reserve access was restricted for a period of
time for safety reasons.
26. Beach
Ambassador programme (ID 3004): Over 457 hours were
worked and six youth employed in this programme. Four beaches (plus engagement
island wide and support for other beach clean-ups) were monitored, and over
137kg of rubbish was collected. The Beach Ambassadors Project had great success
this year, educating and engaging the community and visitors on how to enjoy
our beaches sustainably. This year's Beach Ambassadors Programme was present at
Little Oneroa, Oneroa, Onetangi (on weekends) and did a few shifts at Palm
Beach. Beach Ambassadors held conversations with beach goers regarding dog
rules at the beach, sustainable behaviour, how to keep the BBQs clean, how not
to feed the ducks and other seabirds, responsible boating practices, reporting
toilet and bin issues to facilities, reporting pollution to the pollution
hotline, assisting native bird rescue. They gave out Te Ara Hura, Greener
Boating and Welcome to Waiheke packs. A full report with further statistics
will be available in June.
27. Waiheke
Water Quality Programme (ID 629): During this
quarter Waiheke Resources Trust held a Septic Tank workshop at Omiha Hall which
was attended by 17 people. Participants were taken through GIS map usage and detail
at the workshop which created a lot of interest. Another combined workshop with
the Compost Collective was held 16 April during EcoFest. The Trust continue to
welcome new residents with ‘Welcome to Waiheke packs’. A Creepy
Crawlies Night-time Stream Explore was held with 20 attendees. Waiheke
Resources Trusts' Environmental DNA kit application was approved. The kit will
arrive in April/May and a community event created to collect the data at Little
Oneroa Stream. By collecting discarded DNA, it is possible to get a picture of
the plants and animals in a local area. More information can be found at:
What
is environmental DNA | EPA.
28. Bike
Hub (ID 627): There have been 127 visitors and 67
bikes fixed during quarter three. Nineteen bikes were rescued from the waste
stream and 11 bikes were sold at low cost to the community. There are ongoing
advertisements in the Gulf News with weekly opening hours and any upcoming
events. The bike hub supported several events during the quarter including a
sunrise ride and silent disco, an International Women’s Day bike fix
workshop and a love-food-hate-waste fridge crawl. Planned events for quarter
four include a Dutch bike ride, family bike picnic and a bike rave.
29. Waiheke
Ecological Restoration contracts (ID 987): Due to
work being focused in the summer period, prior to plants setting seed and when
minimal herbicide use is required, 98% of the core budget for the ecological
maintenance work is now complete.
30. Waiheke
Arboriculture contracts (ID1168): Quarter three started with a
continuation of the parks pruning program but was then dominated by the storms
of late January and cyclone Gabrielle in February. All Arboriculture resources
including multiple subcontractors were directed to respond to the storm event
which generated our highest recorded numbers of maintenance requests.
Contractors have been tasked with efficiently resolving the remaining open
requests and scheduled works have been put on hold. Scheduled work is unlikely
to resume in quarter four. However, an increased inspection programme will help
identify and resolve any potential risks that could arise from the delay.
31. In quarter three a round of aftercare was
undertaken on all trees planted in the last two years. Trees were also watered
on the weeks that didn’t include record rainfall. Data was collected on
the previous years’ planting and survival rates are starting to improve
following a change of specification. An early start was made, selecting
top-quality trees from the nursery and narrowing down planting locations from a
list of trees removed over the last year. Planting is well on track to start
next quarter. See next page for additional images.
Local Board Plan Outcome 4: Thriving, strong and engaged
communities
32. Arts and culture response programme
Waiheke (ID415): Artworks presented a series of free summertime courtyard activations,
connecting in with precinct neighbours. ‘Creative Sundays in
February’ targeted the local community of Waiheke. This included things
like, poi workshops, DJs, bands, puppet shows, crafts, circus skills for kids.
The Pride Picnic involved six locals transformed into drag kings and queens.
The afternoon in the courtyard also included live music, interactive art, free
popcorn and drag performances from Auckland. A full summary report is due in
Q4.
33. Event
Partnership Fund (ID 424): The Waiheke Community
Cinema Trust held a successful series of events over January 2023.
34. Sustainable community and tourism (ID 3548): The Waiheke Resource Trust was funded $10,000 to support
the delivery of EcoFest events in the Waiheke region which ran from 18 March to
16 April 2023. In total, 80 events have been held. Through the local board's
funding, WRT was able to reach a broader audience, creating unified branding,
design, videography, and advertising.
35. There is $10,000 remaining in this budget and it is
proposed this is remaining budget is allocated to Waiheke Walking trust (WWT)
for further development and marketing of Walk Waiheke app. The project will
include transferring content from existing Waiheke STQRY app so that can be
retired and WWT can become guardians of the content, developing a
‘mini’ Te Ara Hura set of guided walks that align with public
transport hubs, marketing will be developed in conjunction with local
accommodation providers to promote Waiheke as year-round walking destination.
36. Youth Needs Assessment (ID 3479): There is budget of $30,000 remaining under this activity.
It is recommended this funding be allocated to a contractor, appointed via an advertisement and selection
panel, to carry out research and write report and deliver quick wins that
emerge from research. A portion of funds will go towards the umbrella fee and
payment of youth participants.
37. Community Resilience and Local Economic Development (ID
418): It is recommended $10,000 be allocated to Kai Waiheke to
continue delivery of activity identified in Waiheke Kai Charter with view to
enhancing food resilience on Waiheke.
38. Community Response Fund Waiheke (ID 1496): There is $4585 remaining
unallocated in this financial year. It is proposed this funding be reallocated
to support Waiheke’s emergency response.
Local Board Plan Outcome 5:
Māori Outcomes
39. Māori
Responsiveness Waiheke (ID 420): Piritahi Marae has
continued to expand its outreach into the wider community by providing
activities and programmes that draw on those that connect with Māori
cultural practices especially in the areas of sustainability and awareness of
the natural environment. It is recommended $10,000 be allocated to the marae
for infrastructure needs and delivery of community cultural development. The
local board will be meeting with Marae Komiti in May to discuss these
initiatives further.
40. Te Reo
Māori at Waiheke Adult Learning has continued for ngā uri o Paoa and
mataawaka akonga and it is recommended $10,000 be allocated to Waiheke Adult
Learning for delivery of the second year of the Te Reo Māori course led by
Kaiako Kaiwai Rhind.
Local Board Plan Outcome 6: Vibrant places for people
41. Tawaipareira
Reserve stage two - replacement of play space, bike track, new flying fox (ID
31031): Stage one has prioritised the pump
track, basketball court and learn to ride tracks. Pump track has been delivered
and currently in storage ready for install. Tender has commenced for physical
works and working through resource consent and closed landfill approval
simultaneously.
42. Rangihoua
Onetangi Park Management Plan (ID 1329): Public
consultation on the draft plan closed on 9 November 2022, resulting in over 70
submissions. A report including options and recommendations on the hearings
panel structure was presented to a local board workshop in April prior to
formal approval at the June business meeting.
43. Local
Parks Management Plan (ID 1328):
The hearings panel met for deliberations on 14 March
2023. Further information will be provided to the hearings panel on 24 April,
to support the development of the recommendation report led by the independent
commissioner.
44. Sport and active recreation facilities plan development (ID3007): This plan will identify gaps and needs of facilities and guide
local board decision-making with regards to investment, advocacy and
partnership opportunities. Auckland weather emergencies and staff turnover
delayed delivery of intended Q3 workshop. Staff will seek direction in Q4
regarding allocation and contracting before 30 June 2023.
45. Kayak/Dinghy management (ID 37265):
Following implementation at Enclosure Bay and Onetangi, roll out is continuing
at Sandy Bay. $10,000 remains in this budget for possible storage needs however
this has not been required. It is recommended the $10,000 remaining in this
budget for possible storage needs is reallocated to grant applications
supporting Waiheke’s emergency response.
46. Full
Facilities Maintenance (ID 985): This Quarter we saw a number of
storm events which hit the Auckland area with the Waiheke area being impacted.
Normal operations mainly in the open space areas ceased due to the adverse
weather conditions. A number of teams were repositioned to assess the damages
and report back through the appropriate channels. Assessment and recovery work
is being undertaken. For Waiheke our biggest area impacted was our track
networks which are being assessed and may not be open or operational for some
considerable time. Fortunately buildings were not affected and are all
operational. We are seeing some delays in open space vegetation and mowing
activities due to the excess rain and warmer weather, we are managing our
contactor to get these back into our acceptable tolerances. We are currently
working with Auckland Council Emergency Management and identified emergency
gaps on the island and associated islands such as Rakino.
47. Little
Oneroa Reserve - renew play space, stairs and pathways (ID 15451): Works
commenced on 27 March 2023 however during earthworks being carried out
contractors uncovered part of a potential midden (heritage hangi site) in the
sand near the playground. All excavation works ceased immediately. A specialist
from Heritage New Zealand visited the site on Friday, 14th April 2023 to carry
out an assessment. Auckland Council engaged an archaeologist to undertake a
damage assessment. Works have paused until Heritage New Zealand can provide the
next steps.
48. Rakino
Hall (ID 20645): Site assessment scheduled for April 2023 prior to
commencement of resource consent application. Further damage due to storm is to
be assessed.
49. Onetangi
Sports Park - general renewals (ID30690): First
batch of changing room has been delivered to site with resource consent lodged
for additional relocatable style changing room with toilets and utility
connections.
Local Board Plan Outcome 7: Resilient transport and
Infrastructure
50. Walking and Cycling Promotion (ID 659): Following
briefings to the board from the Waiheke Walking Festival and Cycle Action
Waiheke, funding to support the next Walking Festival and Biketober events will
be processed. Remaining budget within this line will go towards a reprint of
the Te Ara Hura maps.
Activities with significant issues
51. The following
activities are reported with a status of red (behind delivery, significant
risk):
· Swimming
pool development fund (ID2822) and Feasibility Study for swimming pool (ID2827)
Red status: During quarter one the board provided funding to install
shade sails over part of the Te Huruhi School pool. The school and Waiheke pool
Society have been in contact with the Ministry of Education to progress the
wider proposal for a pool development at Te Huruhi School. The MOE wish to see
concept plans prior to progressing the project. The pool society will present
to the board shortly to progress planning.
· Given
the budget constraints Auckland Council are currently facing, there is a risk
that the $283,000 carried forward discretionary budget could be taken as
savings if there is no progress prior to year-end.
· Waiheke Area Plan (ID 1522): The draft plan has been
finalised however there have been delays with the last of the three iwi groups
which have been involved in the process to date.
· Matiatia Gateway Masterplan (ID 1664):
Non-transport outcomes will be advanced in partnership with Ngāti
Pāoa and cannot proceed until Ngāti Pāoa issues are resolved.
This will enable the proposed governance relationship with the Waiheke Local
Board to be confirmed.
· Pathways Plan - prioritisation review (ID589) Red status: This review will prioritise and develop an implementation programme
for pathways connections including consideration of linkages to the Auckland
Transport 10-year plan. This project has been delayed due to staff workload
constraints however is progressing again following a workshop with the board in
May.
Activities on hold
52. The following
work programme activities have been identified by operating departments as on
hold:
· Swimming
pool development fund (ID2822) and Feasibility Study for swimming pool
(ID2827): Refer to the above comments.
· Te Whau Esplanade Reserve - stabilise Hitapa track (ID1991): Geotechnical specialists have confirmed there is limited works
required relating to slip repairs. The track in its entirety will be repaired
under the track renewal programme.
· Mātiatia Gateway Masterplan (ID1419): As a significant part of the site is a Site of Significance to
Māori in the Hauraki Gulf Islands (HGI) District Plan, progress on the
masterplan is reliant on Ngati Paoa reaching internal agreement on how it wants
to proceed, and this being considered by the Waiheke Local Board.
· Given
the budget constraints Auckland Council are currently facing, there is a risk
that the $132,000 carried forward discretionary budget for this project could
be taken as savings if there is no progress prior to year-end. As this is a
carry forward budget from previous years any allocation needs to be within the
original intent.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
53. Receiving
performance monitoring reports will not result in any identifiable changes to
greenhouse gas emissions.
54. Work
programmes were approved in June 2022 and
delivery is already underway. Should significant changes to
any projects be required, climate impacts will be assessed as part of the
relevant reporting requirements.
55. The
local board is currently investing in a number of sustainability projects,
which aim to build awareness around individual carbon emissions, and changing
behaviour at a local level. These include:
· Climate
Action programme
· Waiheke
Marine Education Initiative
· Walking
and Cycling promotion
· Bike
Hub
· Ngahere
Strategy
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
56. When
developing the work programmes council group impacts and views are presented to
the local board.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
57. This
report informs the Waiheke Local Board of the performance for quarter three
ending 31 December 2023.
Tauākī whakaaweawe
Māori
Māori impact statement
58. The
Matiatia planning project aims to prepare a strategic plan for Matiatia which reflects the aspirations of the Waiheke community and
respects the interests and rights of mana whenua for the future use of that
land. Ngāti Paoa had representation on the project working group and are
working to identify their aspirations for the site.
59. A contract has been awarded to work with young iwi artists for
weaving iwi design input into aspects of the Tawaipareira Reserve renewal
including patterns for basketball court and learn-to-ride track and
various play design elements.
60. Engagement with mana whenua continues for the draft Waiheke Area
Plan.
61. The Waiheke Library continues to grow their Te Reo and Tikanga
Māori knowledge and are evaluating how we use Te Ao Māori in service
and programme design.
Ngā ritenga
ā-pūtea
Financial implications
62. This report
is provided to enable the Waiheke Local Board to monitor the
organisation’s progress and performance in delivering the 2022/2023 work
programme.
63. Financial
implications are outlined within the report and recommendations which relate to
budget reallocations to support Waiheke’s emergency response.
Financial Performance
64. Revenue
at $113,000 is above the budget by $25,000. Higher revenue from commercial
leases offset lower revenue for printing/coping at the Waiheke Library.
65. Expenditure
of $3.6 million is below the budget by $916,000 overall. In asset- based
services, expenditure on building and park maintenance is below budget but will
be on target at year end. In Locally Driven Initiatives, expenditure of
$464,000 is below the budget by $146,000.
66. Capital spends of $859,000 is below the budget by $857,000. Actual
expenditure is on the local asset renewals programme such as Tawaipereira
Reserve stage 2, renewals of structures, tracks and pathways and open space
furniture and fittings.
67. The
Waiheke Local Board Financial Performance report is in Appendix B.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
68. While
the risk of non-delivery of the entire work programme is rare, the likelihood
for risk relating to individual activities does vary. Capital projects for
instance, are susceptible to more risk as on-time and on-budget delivery is
dependent on weather conditions, approvals (e.g. building consents) and is
susceptible to market conditions.
69. The
approved Customer and Community Services capex work programme include projects
identified as part of the Risk Adjusted Programme (RAP). These are
projects that the Community Facilities delivery team will progress, if
possible, in advance of the programmed delivery year. This flexibility in
delivery timing will help to achieve 100 per cent financial delivery for the
financial year if projects intended for delivery in the current financial year
are delayed due to unforeseen circumstances.
70. Information
about any significant risks and how they are being managed and/or mitigated is
addressed in the ‘Activities with significant issues’ section.
Ngā koringa ā-muri
Next steps
71. The
local board will receive the next performance update following the end of
quarter four (30 June 2023).
Ngā tāpirihanga
Attachments
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a⇩
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Waiheke Local Board workprogramme update quarter three
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31
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b⇩
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Financial Operating expenditure quarter three
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55
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Ngā kaihaina
Signatories
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Author
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Janine Geddes - Senior Local Board Advisor
|
|
Authoriser
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Glenn Boyd - Local Area Manager
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Waiheke Local
Board
24 May 2023
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|
Local, Multiboard, and Environmental
Grant round two 2022/2023 grant allocations
File No.: CP2023/05539
Te take mō te
pūrongo
Purpose of the report
1. To fund, part-fund, or decline applications
received for Waiheke Local Board for the Local,
Multiboard and Environmental Grant round two 2022/2023.
Whakarāpopototanga matua
Executive summary
2. The Waiheke Local Board adopted
the Grants Programme 2022/2023 on 25 May 2022 (Attachment
A). The document sets application guidelines for contestable grants
submitted to the local board.
3. The local board has set a total community grants
budget of $89,601 for the
2022/2023 financial year.
4. Eleven applications were received for consideration by the Waiheke
Local Board for the Local and Multiboard grant round one 2022/2023, requesting
a total of $37,246.62. $18,765 was allocated, leaving $70,836 for the
remaining rounds.
5. Sixteen
applications were received for consideration by the Waiheke
Local Board for the Quick Response grant round one 2022/2023, requesting a
total of $30,484.99. $19,304 was allocated leaving $51,532 for the
remaining rounds.
6. Eight
applications were received for consideration by the Waiheke
Local Board for the Quick Response grant round two 2022/2023, requesting a
total of $15,681. $10,301 was allocated leaving $41,231 remaining.
7. $3,000
was received from the cancelled Onetangi races event, leaving $44,231 for one
Local and Multiboard round and one Quick Response round.
8. Sixteen
grants were received from the Local Grant round two requesting a total of
$63,287.14 (Attachment B). Four grants were received for the Multiboard round
requesting a total of $7,500 (Attachment C). Four applications were received
for the Environmental round requesting $24,559 (Attachment D).
Ngā tūtohunga
Recommendation
That the Waiheke Local Board:
a) agree to
fund, part-fund or decline each application listed below:
|
Application ID
|
Organisation
|
Main focus
|
Requesting funding
for
|
Amount requested
|
Eligibility
|
|
LG2318-201
|
Geneva
Alexander-Marsters
|
Arts and culture
|
Towards film archive
digitalisation and special screening costs at The Waiheke Community Cinema
from 14 June 2023 to 31 August 2023
|
$4,000.00
|
Eligible
|
|
LG2318-204
|
Waiheke Community Art
Gallery
|
Arts and culture
|
Towards two ceramic
wheels at Waiheke Community Art Gallery from 12 June 2023 to 26 June 2023
|
$4,000.00
|
Eligible
|
|
LG2318-205
|
Te Arai Roa Manaaki
|
Community
|
Towards venue hire
and training costs at Waiheke Adult Learning from 17 June 2023 to 17 June
2023
|
$3,000.00
|
Eligible
|
|
LG2318-206
|
Waiheke Events
Limited
|
Community
|
Towards Beach Race
overheads at Onetangi from 11 November 2023 to 11 February 2024
|
$4,000.00
|
Eligible
|
|
LG2318-207
|
Joanne Luijpers
|
Community
|
Towards Defibrillator
purchase at Woody Bay on Rakino Island
|
$4,000.00
|
Eligible
|
|
LG2318-208
|
Waiheke island kids
bis
|
Community
|
Towards advertising
and sports equipment at Waiheke Recreational Centre
|
$8,000.00
|
Eligible
|
|
LG2318-209
|
Waiheke Adult
Literacy Inc
|
Community
|
Towards facilitator
costs and advertising at 2 Korora Rd from 1 June 2023 to 31 August 2023
|
$3,500.00
|
Eligible
|
|
LG2318-210
|
Waiheke Amateur Radio
Club
|
Community
|
Towards power supply
purchase at 4 Korora Road
|
$4,000.00
|
Eligible
|
|
LG2318-211
|
Waiheke Community
Radio Trust
|
Community
|
Towards transmitter
purchase at 308 Sea View Rd
|
$3,738.00
|
Eligible
|
|
LG2318-212
|
Lorna Maikara Ropata
|
Arts and culture
|
Towards purpose at
location from date to date (24 May 2023)
|
$4,942.96
|
Eligible
|
|
LG2318-213
|
Raukatauri Music
Therapy Trust
|
Community
|
Towards transport and
music therapy sessions at Te Huruhi and Waiheke High School from 17 August
2023 to 22 September 2023
|
$3,570.00
|
Eligible
|
|
LG2318-214
|
Waiheke Musical
Museum Charitable Trust
|
Arts and culture
|
Towards graphic
design and sign creation at Waiheke Musical Museum from 5 June 2023 to 7
August 2023
|
$3,825.00
|
Eligible
|
|
LG2318-215
|
Onetangi Residents
Association Waiheke Island
|
Environment
|
Towards plants,
gardening and gardening supplies at Onetangi Hall from 1 June 2023 to 31 July
2023
|
$3,594.68
|
Eligible
|
|
LG2318-216
|
Youthline Auckland
Charitable Trust
|
Community
|
Towards Youthline
overhead costs 1 June 2023 to 31 March 2024
|
$2,000.00
|
Eligible
|
|
LG2318-217
|
Communities Against
Alcohol Harm Incorporated
|
Community
|
Towards wages and
workshop costs from 1 June 2023 to 31 December 2023
|
$3,116.50
|
Eligible
|
|
LG2318-218
|
Waiheke United AFC
|
Sport and recreation
|
Towards equipment,
marketing, koha and equipment storage at 133 Onetangi Road from 1 June 2023
to 22 September 2023
|
$4,000.00
|
Eligible
|
|
Total
|
|
|
|
$63,287.14
|
|
b) agree to
fund, part-fund or decline each multiboard application listed below:
|
Application ID
|
Organisation
|
Main focus
|
Requesting funding
for
|
Amount requested
|
Eligibility
|
|
MB2223-204
|
Habitat for Humanity
Northern Region Limited
|
Community
|
Towards part cost of
Healthy Home Intervention items across highest-need areas in Auckland from 1
June 2023 to 31 August 2023
|
$3,000.00
|
Eligible
|
|
MB2223-224
|
Bellyful New Zealand
Trust
|
Community
|
Towards contribution
to overall costs for meal production and service delivery from 1 June 2023 to
31 December 2024
|
$2,000.00
|
Eligible
|
|
MB2223-227
|
Young Workers
Resource Centre
|
Community
|
Towards education
coordinator wages and teaching resources costs from June 2023 till May 2024.
|
$500.00
|
Ineligible
|
|
MB2223-262
|
Showquest Charitable
Trust
|
Arts and culture
|
Towards venue hire
and related costs, and theatre production costs for hosting youth theatre
performances
|
$2,000.00
|
Eligible
|
|
Total
|
|
|
|
$7,500.00
|
|
c) agree
to fund, part-fund or decline each Environmental application listed below:
|
Application ID
|
Organisation
|
Main focus
|
Requesting funding
for
|
Amount requested
|
Eligibility
|
|
WE2223-201
|
Kaitiaki and Friends
of Te Aroha Valley and Hekerua Bay
|
Environment
|
Towards plant
purchase at Te Aroha Avenue from 1 June 2023 to 31 May 2024
|
$2,500.00
|
Eligible
|
|
WE2223-202
|
Waiheke Resources
Trust
|
Environment
|
Towards wages for a
GIS specialist from 3 July 2023 to 28 June 2024
|
$9,900.00
|
Eligible
|
|
WE2223-203
|
Awaawaroa Bay Limited
|
Environment
|
Towards advertising, travel costs, administration costs
and materials at 182 Awaawaroa Road from 5 August 2023 to 5 August 2023
|
$2,159.00
|
Eligible
|
|
WE2223-204
|
Waiheke Amateur Radio
Club
|
Environment
|
Towards electric
vehicle charging kit at 6 Tahi Road from 10 August 2023 to 20 September 2023
|
$10,000.00
|
Eligible
|
|
Total
|
|
|
|
$24,559.00
|
|
Horopaki
Context
9. The local board allocates grants to groups and
organisations delivering projects, activities, and services that benefit
Aucklanders and contribute to the vision of being a world-class city.
10. The Auckland Council Community Grants Policy
supports each local board to adopt a grants programme.
11. The local
board grants programme sets out:
· local
board priorities
· lower
priorities for funding
· exclusions
· grant
types, the number of grant rounds and when these will open and close
· any
additional accountability requirements
12. The community grant programmes have been
extensively advertised through the council grants webpage, local board
webpages, local board e-newsletters, Facebook pages, council publications,
radio, and community networks.
Tātaritanga me ngā
tohutohu
Analysis and advice
13. The aim of the local board grant programme is to
deliver projects and activities which align with the outcomes identified in the
local board plan. All applications have been assessed utilising the Community
Grants Policy and the local board grant programme criteria. The eligibility of
each application is identified in the report recommendations.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
14. The local board grants programme aims to respond
to Auckland Council’s commitment to address climate change by providing
grants to individuals and groups with projects that support community climate
change action. Local board grants can contribute to climate action through
support of projects that address food production and food waste, support
alternative transport methods, support community energy efficiency education
and behaviour change, build community resilience, and support tree planting.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
15. According to the main focus of the application,
each one has received input from a subject matter expert from the relevant
department. The main focuses are identified as arts, community, events, sport
and recreation, environment or heritage.
16. The grants programme has no identified impacts
on council-controlled organisations and therefore their views are not required.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
17. Local boards are responsible for the
decision-making and allocation of local board community grants. The Waiheke
Local Board is required to fund, part-fund or decline these grant applications
against the local board priorities identified in the local board grant
programme
18. The board is requested to note that section 48
of the Community Grants Policy states; ‘we will also provide feedback to
unsuccessful grant applicants about why they have been declined, so they will
know what they can do to increase their chances of success next time’.
Tauākī whakaaweawe
Māori
Māori impact statement
19. The local board grants programme aims to respond
to Auckland Council’s commitment to improving Māori wellbeing by
providing grants to individuals and groups who deliver positive outcomes for
Māori. Auckland Council’s Nga
Mātārae has provided
input and support towards the development of the community grant processes
Ngā ritenga
ā-pūtea
Financial implications
20. The allocation of grants to community groups is
within the adopted Long-term Plan 2021-2031 and local board agreements.
21. The local board has set a total community grants
budget of $89,601 for the
2022/2023 financial year.
22. Eleven applications were received for consideration by the Waiheke
Local Board for the Local and Multiboard grant round one 2022/2023, requesting
a total of $37,246.62. $18,765 was allocated, leaving $70,836 for the
remaining rounds.
23. Sixteen
applications were received for consideration by the Waiheke
Local Board for the Quick Response grant round one 2022/2023, requesting a
total of $30,484.99. $19,304 was allocated leaving $51,532 for the
remaining rounds.
24. Eight
applications were received for consideration by the Waiheke
Local Board for the Quick Response grant round two 2022/2023, requesting a
total of $15,681. $10,301 was allocated leaving $41,231 remaining.
25. $3,000 was
received from the cancelled Onetangi races event, leaving $44,231 for one Local
and Multiboard round and one Quick Response round.
26. Sixteen
grants were received from the Local Grant round two requesting a total of $63,287.14.
Four grants were received for the Multiboard round requesting a total of
$7,500. Four applications were received for the Environmental round requesting
$24,559.
27. Appropriate
financial officers have been consulted.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
28. The allocation of grants occurs within the
guidelines and criteria of the Community Grants Policy and the local board
grants programme. The assessment process has identified a low risk associated
with funding the applications in this round.
Ngā koringa ā-muri
Next steps
29. Following the Waiheke Local Board allocating
funding for the round, the grants staff will notify the applicants of the local
board’s decision.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
2022-2023 Waiheke Community Grants Policy
|
69
|
|
b⇩
|
Waiheke Local Grant Application Round Two Summary
2022-2023
|
77
|
|
c⇩
|
Waiheke Multiboard Grant Round Two Application Summary
2022 2023
|
145
|
|
d⇩
|
Waiheke Environmental Grant Round Two Application
Summary 2022 2023
|
185
|
Ngā kaihaina
Signatories
|
Author
|
James Boyd - Grants Advisor
|
|
Authorisers
|
Pierre Fourie - Grants & Incentives Manager
Glenn Boyd - Local Area Manager
|
