Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 24 May 2023 at 1.00pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Kay Thomas

via electronic link

Deputy Chairperson

Fasitua Amosa

presiding

Members

Ross Clow

 

 

Catherine Farmer

 

 

Sarah Paterson-Hamlin

 

 

Warren Piper

 

 

Susan Zhu

via electronic link

 

 

Note: The deputy chairperson F Amosa presided because chair K Thomas, attending via electronic link, decided to vacate the chair.

 


Whau Local Board

24 May 2023

 

 

1          Nau mai | Welcome

 

            Deputy Chairperson Fasitua Amosa opened the meeting with a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

The following are declared interests of elected members of the Whau Local Board:

 

Member

Organisation

Position

Kay Thomas

·        New Lynn Citizens Advice Bureau

·        Western Quilters

·        Citizens Advice Bureau
Waitākere Board

·        Literacy Waitākere

·        West Auckland Heritage Conference

·        Whau Wildlink Network

Volunteer

 

Member

Chair

Board member

Committee member

Member

Fasitua Amosa

·        Equity NZ

·        Massive Theatre Company

·        Avondale Business Association

Vice President

Board member

A family member is the Chair

Ross Clow

 

 

 

 

·        Portage Licensing Trust

·        Te Whau Coastal Walkway  Environmental Trust

·        Bay Olympic Sports Club

·        Forest and Bird Society

·        Waitākere Ranges Protection Society

·        New Lynn Heritage Protection Society

·        Karekare Surf Lifesaving Club

·        Libraries

Trustee

Patron


Life Member

Member

Member


Member

Member

A family member is a Librarian

Catherine Farmer

·        Avondale-Waterview Historical Society

·        Blockhouse Bay Historical Society

·        Blockhouse Bay Bowls

·        Forest and Bird organisation

·        Grey Power

Member


Member

Patron

Member

Member

Sarah Paterson-Hamlin

·        New Zealand Down Syndrome Association

Employee

Warren Piper

·        New Lynn RSA

·        New Lynn Business Association

Associate member

Member

Susan Zhu

·        Chinese Women Association of New Zealand

·        Chinese Medicine Council of New Zealand

Member / Legal Advisor

Member / Deputy Chair

 

Note: Chair Kay Thomas noted that she is a member of Whau Wildlink.

 

External Organisations

Lead

Alternate

The Avondale Business Association

Kay Thomas

Ross Clow

The Blockhouse Bay Business Association

Warren Piper

Sarah Paterson-Hamlin

The New Lynn Business Association

Warren Piper

Kay Thomas

The Rosebank Business Association

Warren Piper

Fasitua Amosa

The Whau Coastal Walkway Environmental Trust

Ross Clow

Sarah Paterson-Hamlin

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number WH/2023/52

MOVED by Member C Farmer, seconded by Member R Clow:  

That the Whau Local Board:

a)           whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 26 April 2023 and the extraordinary minutes of its meeting, held on Wednesday, 10 May 2023, as true and correct.

CARRIED

 

 

 

 

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

 

9.1

Public Forum - Whau Wildlink Network – Pamela Gill

 

Pamela Gill, committee member from the Whau Wildlink Network attended to address the meeting on, who the Whau Wildlink Network are, their kaupapa and aspirations, and to advocate for continuation of funding from the Whau Local Board.

 

A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number WH/2023/53

MOVED by Deputy Chairperson F Amosa, seconded by Member W Piper:  

That the Whau Local Board:

a)           receive the presentation from Pamela Gill – Whau Wildlink Network and thank her and supporting community members, Jacqui Knight, Estella Lee and Robin Brehmer for their attendance.

CARRIED

 

Attachments

a     24 May 2023, Whau Local Baord Item 9.1 - Public Forum - Pamela Gill, Whau Wildlink Network presentation.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

 

 

 

 

 

 

11

Whau Ward Councillor's update

 

Resolution number WH/2023/54

MOVED by Member C Farmer, seconded by Member W Piper:  

That the Whau Local Board:

a)         whiwhi / receive the report and thank Whau Ward Councillor Kerrin Leoni, for her update.

CARRIED

 

 

12

Art Partners Interim Service and Funding Approach for 2023/2024

 

Bronwyn Bent, Place & Partner Specialist, was in attendance to speak of this item.

Resolution number WH/2023/55

MOVED by Member R Clow, seconded by Member W Piper:

That the Whau Local Board:

a)        whakaae / approve interim payments covering the first quarter of 2023/2024 be made to the following arts partner:

i.     $20,712.63 to Te Toi Uku.

CARRIED

 

 

13

Whau Local and Multiboard Grants Round Two 2022/2023 grant allocations

 

Resolution number WH/2023/56

MOVED by Member S Paterson-Hamlin, seconded by Member R Clow:  

That the Whau Local Board:

a)              whakaae / agree to fund, part-fund, or decline each application in 2022/2023 Whau Local Grant Round Two as follows:

Application ID

Organisation

Requesting funding for

Amount requested

Amount approved

LG2321-203

Ryze Fitness Ltd

Towards fitness training equipment and boxing bags for use at Ryze Fitness Adaptive Studio

$8,000.00

$2,000.00

LG2321-204

Auckland Pilipino Trust

Towards printing, sound system hire, decor, manpower/dancers, koha, catering, and flowers for Philippine Independence Day

$6,200.00

$2,500.00

LG2321-205

New Lynn Tennis Sports & Social Club

Towards providing affordable tennis coaching to young people (5-16 yo) at their tennis club from the 9th of October 2023 to the 17th of December 2023

$2,000.00

$1,000.00

LG2321-206

Kiribati Federation Aotearoa Incorporated

Towards venue hire, KFA admin costs, catering, fabric, resources, finance management, project management, planning costs, and logistics support from 9th July 2023 to 16th July 2023

$5,990.00

$500.00

LG2321-210

Charlotte Museum Trust

Towards rent, utilities, and boxes/packing costs at the Museum from 10 March 2023 to 31 May 2023

$8,000.00

$500.00

LG2321-211

She Sharp Charitable Trust

Towards printed resources, audio, filmography, and catering costs at schools in the Whau area from 1 May 2023 to 30 September 2023

$7,540.00

$500.00

LG2321-212

Auckland Wu Zhi Xiu Arts Society Incorporated

Towards costumes, props, dance teacher fee, and laptop purchase for a Chinese dance exhibition from 1 June 2023 to 31 December 2023

$7,554.00

$1,500.00

LG2321-213

Youthline Auckland Charitable Trust

Towards the Whau share of training and providing clinical supervision for volunteer counsellor in the Whau area from 1 June 2023 to 31 December 2023

$5,000.00

$500.00

LG2321-214

Road Safety Education Limited

Towards the delivery of their road safety programme, RYDA, to Kelston Girls College and Kelston Boys High School students from 16 June 2023 to 30 June 2023

$2,500.00

$1,500.00

LG2321-215

Green Bay High School

Towards food, hangi pit preparation, food containers, refreshments, Tukutuku framing and materials for a Matariki hikoi and hangi and community tukutuku panel

$4,180.00

$1,800.00

LG2321-217

NZMA - Administration & Operations

Towards planter boxes, water tanks, piping, fruit trees, topsoil, and LED lights for a sustainability project

$8,000.00

$2,000.00

LG2321-218

Avondale Business Assoc Inc

Towards a Tilly bike port and a Tilly wall anchor for use at the Avondale town centre

$9,084.40

$1,500.00

LG2321-221

Shelby Kua

Towards writer's fee for script development script, and mentor fee

$1,000.00

$0.00

LG2321-222

Portage Ceramics Trust

Towards costs of a programme coordinator, clay tutor, and materials from 17 July 2023 to 21 December 2023

$7,938.20

$3,000.00

LG2321-223

Melana Trust Incorporated

Towards advertising, equipment, stationary, and training workshops from 1 June 2023 to 3 June 2023

$8,000.00

$2,000.00

LG2321-225

New Windsor School Board of Trustees

Towards uniforms for netball teams from 3 June 2023 to 9 September 2023

$2,322.00

$1,000.00

LG2321-226

Show me Shorts Film Festival Trust

Towards venue hire at The Hollywood Cinema from 6 October 2023 to 10 October 2023

$7,286.00

$1,000.00

LG2321-228

Auckland Basketball Services Ltd

Towards delivering a junior development programme in the Whau area from 1 June 2023 to 28 February 2024

$6,916.00

$0.00

LG2321-230

Whau Coastal Walkway Environmental Trust

Towards professional water quality monitoring various locations in the Whau from 1 July 2023 to 30 June 2024

$8,000.00

$3,000.00

Total

 

 

$115,510.60

$25,800.00

 

 

 

b)        whakaae / agree to fund, part-fund, or decline each application in 2022/2023 Whau Multiboard Grant Round Two as follows:

Application ID

Organisation

Requesting funding for

Amount requested

Amount approved

MB2223-201

Fix Up Look Sharp

Towards leasing costs of the 2 spaces in Onehunga and Avondale from June 2023 until June 2024

$4,000.00

$1,500.00

MB2223-202

New Zealand Eid Day Trust

Towards the cost of Venue and related cost, Furniture / Fixtures, Audio and visual, Entertainment, Electrical requirements, Volunteers training and food for the 2023 NZ Eid day from 29 June 2023 to 1 July 2023

$5,000.00

$1,500.00

MB2223-206

Waitakere City School of Dance

Towards financial support to transport cost, accommodation, and entry fee to performing Arts Competitions Association of NZ (PACANZ) nationals event in Palmerston North (October 2023)

$2,000.00

$0.00

MB2223-207

David Riley

Towards Eight bilingual Pacific superhero children's books and audiobooks from June 2023 to October 2023

$2,000.00

$500.00

MB2223-215

Big Buddy Mentoring Trust

Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2023 - September 2024)

$8,000.00

$500.00

MB2223-216

Babystart Charitable Trust

Towards wages, packing, courier costs, baby clothing and care items from 1 June 2023 to 31 May 2024

$2,058.25

$0.00

MB2223-218

NZ Wushu Academy Limited

Towards expenses for Kung-Fu Wushu Experience Programme, including Coach fees, Administration fee and Mileage

$4,400.00

$0.00

MB2223-221

Auckland Softball Association Inc.

Towards ongoing operating expenses for facilitating softball leagues and tournaments in the Auckland Region from June 2023 to December 2023

$5,000.00

$1,000.00

MB2223-224

Bellyful New Zealand Trust

Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024

$2,000.00

$1,000.00

MB2223-226

OutLine New Zealand Incorporated Donation Account

Towards volunteer training and support, advertising costs, clinical supervision, insurance, office expenses, and operational IT costs

$2,000.00

$1,000.00

MB2223-227

Young Workers Resource Centre

Towards education coordinator wages and teaching resources costs from June 2023 till May 2024

$1,500.00

$0.00

MB2223-228

The Reading Revolution

Towards wages of the manager for the shared reading programme at local libraries and retirement villages and community hubs

$2,000.00

$500.00

MB2223-232

Zeal Education Trust - Waitakere

Towards operational costs to deliver the West Auckland Street Youth Work Project and Community Activation programme from 1 July 2023 to 30 June 2024

$4,000.00

$1,500.00

MB2223-233

Supporting Families In Mental Illness NZ(SFNZ) Limited

Towards the northern region manager's salary

$2,000.00

$0.00

MB2223-236

Pet Refuge New Zealand Charitable Trust

Towards administration costs for the Pet Refuge from 5 June 2023 to 31 March 2024

$2,000.00

$0.00

MB2223-239

Age Concern Auckland Incorporated

Towards costs of providing dedicated Asian services including salaries, venue and equipment hire, volunteer expenses, overheads, meeting, catering, and event costs

$4,000.00

$2,000.00

MB2223-241

The StarJam Charitable Trust

Towards workshops' costs of tutor fees, venue hire, tutor and volunteer training, regional programme coordinator`s salary and equipment between 5 June 2023 to 31st December 2023

$5,000.00

$1,200.00

MB2223-242

KidsCan Charitable Trust

Towards administration costs from 5 June 2023 to 15 December 2023

$5,000.00

$1,000.00

MB2223-245

Kidz Need Dadz Charitable Trust NZ

Towards the cost of an Education Consultant for the "Kidz Need Dadz Education Programme". from June 2023 to December 2023

$2,000.00

$0.00

MB2223-246

Sport Waitakere Trust

Towards facilitator costs for online workshops from July 2023 to June 2024

$2,576.00

$0.00

MB2223-247

Deaf Action New Zealand Inc

Towards NZ Sign Language Club venue hire, administration and Coordination, material and travel cost around Auckland from 3 June 2023 to 2 June 2024

$5,650.00

$0.00

MB2223-249

BirdCare Aotearoa

Towards coordinator wages from 1 June 2023 to 31 May 2024

$5,000.00

$1,000.00

MB2223-252

The Operating Theatre Trust trading as Tim Bray Theatre Company

Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023

$3,543.00

$500.00

MB2223-255

Fiji Girmit Foundation

Towards cost to hold Fiji Girmit Commemoration/Remembrance Day event at Malaeola Community Centre on 14 May 2023

$5,000.00

$0.00

MB2223-257

Garden to Table Trust

Towards salaries, mileage and home office cost to deliver Garden to Table Food Education Programme at 44 schools from 1 June 2023 to 31 May 2024

$5,000.00

$1,500.00

MB2223-261

Kahui Tu Kaha - Operating Account

Towards venue hire, catering costs, gardening materials, Pasifika craft and activity resources, gym and Hikoi resources, Māori crafts and activity resources, production and printing costs, and guest speakers

$2,000.00

$0.00

MB2223-262

Showquest Charitable Trust

Towards venue hire and related costs, and theatre production costs for hosting youth theatre performances

$3,500.00

$0.00

MB2223-265

Anxiety New Zealand Trust

Towards costs of the development, production and distribution of the brochures and cards; and the video-conferencing equipment and installation

$745.00

$0.00

MB2223-273

Fair Food Trust

Towards compost bins, tables, scales, mats, waste bins, volunteer training and reusable bags for the fair food warehouse from June 2023 to October 2023

$1,749.00

$0.00

MB2223-274

Interacting

Towards radio comms, face painters, bins, project manager, film tutor, jewellery making tutor, and mould making tutor at the Interact Festival from 30 October 2023 to 10 November 2023

$2,000.00

$500.00

Total

 

 

$100,721.25

 $16,700.00

 

CARRIED

 

 

 

 

 

 

 

14

Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024

 

Claire Siddens, Principal Advisor (BIDs), was in attendance.

Resolution number WH/2023/57

MOVED by Member R Clow, seconded by Member C Farmer:  

That the Whau Local Board:

a)        recommend to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2023/2024 for the following Business Improvement District (BID) programmes:

i.          $154,000 for Avondale BID

ii.         $72,600 for Blockhouse Bay BID

iii.        $216,806.62 for New Lynn BID

iv.        $495,000 for Rosebank BID.

CARRIED

 

Note: Member W Piper with respect to being a New Lynn BID member, neither spoke nor voted on this item.

 

15

Auckland Council's Quarterly Performance Report: Whau Local board for quarter three 2022/2023

 

Resolution number WH/2023/58

MOVED by Deputy Chairperson F Amosa, seconded by Member W Piper:  

That the Whau Local Board:

a)        whiwhi / receive the performance report for quarter three ending 31 March 2023.

b)        whakaae / approve the reallocation of 2022/2023 locally driven initiatives funding as follows:

i)       $7,000 from Work Programme ID 1304 Community Response - Minor Heritage Activations, to Work Programme ID 492 Placemaking: Neighbourhood and town centre development Whau.

ii)      $3,250 from Work Programme ID 501 Event Partnership Fund, to Work Programme ID 1280 Age Friendly Whau Seniors.

iii)     $5,000 from Work Programme ID 1251 ANZAC services Whau, to work Programme ID 504 Community Grants Whau.

CARRIED

 

 

16

Reporting back decisions made under delegation

 

Resolution number WH/2023/59

MOVED by Deputy Chairperson F Amosa, seconded by Member R Clow:  

That the Whau Local Board:

a)        whiwhi / receive the decision made under delegation on 26 April 2023 providing feedback from the Whau Local Board for inclusion in Auckland Council’s submission on the Land Transport Management (Regulation of Public Transport) Amendment Bill.

CARRIED

 

 

17

Chair's Report - Kay Thomas

 

Resolution number WH/2023/60

MOVED by Member W Piper, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)        whiwhi / receive Chair Kay Thomas’ May 2023 report.

CARRIED

 

 

18

Hōtaka Kaupapa / Governance Forward Work Programme

 

Resolution number WH/2023/61

MOVED by Deputy Chairperson F Amosa, seconded by Member W Piper:  

That the Whau Local Board:

a)        whiwhi / receive the Hōtaka Kaupapa / Governance Forward Work Programme for May 2023.

CARRIED

 

 

19

Whau Local Board Workshop Records

 

Resolution number WH/2023/62

MOVED by Member S Paterson-Hamlin, seconded by Member W Piper:  

That the Whau Local Board:

a)        tuhi ā-taipitopito / note the records of the workshops held on 5 and 19 April 2023.

CARRIED

 

 

20        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

1.20 pm                                              The Deputy Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................