Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held in the Albert-Eden Local Board Office, 114 Dominion Road, Mt Eden on Thursday, 25 May 2023 at 10.00am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Margi Watson

 

Deputy Chairperson

Kendyl Smith

 

Members

José Fowler

Entered the meeting at 11.09am during item 22.

 

Julia Maskill

 

 

Christina Robertson

 

 

Liv Roe

 

 

Rex Smith

 

 

Jack Tan

 

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

Councillor

Christine Fletcher

Exited the meeting at 10.17am prior to Item 12.

 

 

 

 

 

 

 

 


Albert-Eden Local Board

25 May 2023

 

 

 

1          Nau mai | Welcome

 

Chairperson M Watson commenced the meeting with a karakia and welcomed everyone in attendance.

 

2          Ngā Tamōtanga | Apologies

 

Resolution number AE/2023/70

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)          accept the apology from Member J Fowler for lateness due to council-related business.

CARRIED

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number AE/2023/71

MOVED by Deputy Chairperson K Smith, seconded by Member J Maskill:  

That the Albert-Eden Local Board:

a)          confirm the minutes of its ordinary meeting held on Thursday, 11 May 2023, as true and correct.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

6.1

Acknowledgement - Passing of Maureen Keene

 

Resolution number AE/2023/72

MOVED by Deputy Chairperson K Smith, seconded by Member J Tan:  

That the Albert-Eden Local Board:

a)         acknowledge the passing of Maureen Keene, owner of City Cake Company and Chair of Mt Eden Business Improvement District (BID), and note that Maureen had been a member and driving force in the association for over 15 years, serving as Chair for the last two and a half years, and the local board extends its condolences to her family at this sad time.

CARRIED

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11        Ngā Pānui mō ngā Mōtini | Notices of Motion

 

Under Standing Order 2.5.1, a Notice of Motion has been received from Chairperson M Watson and Deputy Chairperson K Smith for consideration under item 12.

 

 

Note:   Item 20: Albert-Eden-Puketāpapa Ward Councillors' Updates was taken prior to Item 12: Notice of Motion - Chairperson Watson – Ensuring protection of our city’s heritage assets.

 

 

20

Albert-Eden-Puketāpapa Ward Councillors' Updates

 

Resolution number AE/2023/73

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)      receive Albert-Eden-Puketāpapa Ward Councillor Julie Fairey’s April 2023 report.

b)      receive Albert-Eden-Puketāpapa Ward Councillor Christine Fletcher’s verbal update.

CARRIED

 

Note:  Councillor Christine Fletcher exited the meeting at 10.17am.

 

 

12

Notice of Motion - Chairperson Watson – Ensuring protection of our city’s heritage assets

 

Resolution number AE/2023/74

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)      expresses disappointment at the demolition of the Category 1 heritage listed Mt Eden Colonial Ammunition Company (CAC) Shot Tower after Cyclone Gabrielle.

b)      request staff release information, agreements and the resource consent conditions involving the developer that applied to the site and whether the obligations on the developer were enforced, specifically in relation to the heritage structure.

c)      seek clarity on whether the shot tower was included in the Auckland Council Cultural Heritage Index (CHI).

d)      seek advice on how Council and other agencies could have monitored the site, in particular the heritage aspects, to ensure the tower did not degrade to the point where it had to be demolished.

e)      request staff review processes on how heritage assets could be better protected through the consenting process.

f)       seek staff advice on the current ownership and responsibility for 24 Normandy Road, Mt Eden and any responsibilities that lay with them including the Auckland Council incurred costs associated with the demolition.

g)      request staff report back to the Albert-Eden Local Board on any measures that can be undertaken to ensure protection of other heritage assets across the region in similar circumstances.

h)      request staff to forward this Notion of Motion to the Planning, Environment and Parks Committee.

CARRIED

 

 

13

Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024

 

Resolution number AE/2023/75

MOVED by Deputy Chairperson K Smith, seconded by Member C Robertson:  

That the Albert-Eden Local Board:

a)      recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2023/2024 for the following Business Improvement District (BID) programmes as requested by the relevant BIDs to implement their respective business plans:

         i)        $255,000 for Dominion Road BID

ii)       $245,067.90 for Kingsland BID

iii)      $94,035 for Mt Eden Village BID

iv)      $525,000 for Uptown BID.

CARRIED

 

 

14

Albert-Eden Quick Response Round Three 2022/2023 and the Accommodation Support Fund 2023 grant allocations

 

Moumita Dutta – Senior Community Grants Advisor, was in attendance via Microsoft Teams to speak to the report.

 

Resolution number AE/2023/76

MOVED by Deputy Chairperson K Smith, seconded by Member C Robertson:  

That the Albert-Eden Local Board:

a)      approve the following grant applications received during the Albert-Eden Quick Response Round Three 2022/2023:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Note

QR2301-338

Action Education Incorporated

Arts and culture

Towards supervision, travel, administration, resources, and equipment for the delivery of spoken word workshops from 5 June 2023 to 15 December 2023.

$3,000

$1,500

QR2301-301

Maungawhau Play Centre

Community

Towards carpentry cabinet replacement from 1 June 2023 to 30 June 2023.

$2,815.93

$2,815.93

QR2301-303

AUCKLAND CENTRAL COMMUNITY SHED INCORPORATED

Community

Towards outdoor housing for 24/7 community AED access from 5 May 2023 to 30 May 2023.

$654.99

$654.99

QR2301-319

Mt Albert Baptist Church General Account

Community

Towards games hire, bouncy castle hire, toy purchase, and game purchase on 31 October 2023.

$1,200

$1,000

QR2301-324

BENEFICIARIES ADVICE MT ALBERT TRUST

Community

Towards IT consultant fees from 1 June 2023 to 31 July 2023.

$3,000

$3,000

QR2301-340

Grow NZ Incorporated

Community

Towards digital marketing from 1 June 2023 to 31 May 2024.

$3,000

$3,000

QR2301-341

Anxiety New Zealand Trust Auckland Donations

Community

Towards reception counter and rerun, an additional reception front, and standing desks from 1 June 2023 to 14 July 2023.

$3,000

$1,500 excluding the purchase of the standing desk.

QR2301-316

Juliet Dale

Environment

Towards Zoom membership, Koha for presenters, online advertising, and postage from 30 June 2023 to 31 July 2023.

$1,000

$275 excluding koha.

QR2301-323

Mind Over Manner

Environment

Towards facilitator and presenter fees, production costs, travel & accessibility costs, venue hire, marketing, and 5 per cent contingency.

$2,847.10

$2,500 towards Luke Baker, under the umbrella of Mind Over Matter.

QR2301-320

Rocky Nook Bowls Incorporated

Sport and recreation

Towards new street flags from 3 June 2023 to 30 June 2023.

$523.50

$500 subject to completion of overdue accountability report.

QR2301-333

Badminton New Zealand Incorporated

Sport and recreation

Towards venue hire at the Auckland Badminton Stadium from 22 September 2023 to 24 September 2024.

$2,982.61

$2,982.61

Total

$41,346.13

$19,728.53

 

b)      decline the following grant applications received during the Albert-Eden Quick Response Round Three 2022/2023:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Note

QR2301-313

Euphoria Entertainment Incorporated

Arts and culture

Towards venue hire at Ferndale House from 29 July 2023 to 5 August 2023.

$3,000

Declined noting lower priority in an oversubscribed grant round.

QR2301-332

Crescendo Trust of Aotearoa

Arts and culture

Towards concept and design work from 1 June 2023 to 31 December 2023.

$2,560

Declined noting activity takes place outside the local board area.

QR2301-335

Asian Comm Theatre

Arts and culture

Towards venue hire, light and sound hire, and staging costs from 19 August 2023 to 16 December 2023

$2,000

Declined noting insufficiently developed application and suggest that the applicant work with the Grants Advisor for future applications.

QR2301-321

Epilepsy Association of New Zealand Incorporated

Community

Funding to cover transport costs from 1 April 2023 to 31 March 2024.

$500

Declined noting lower priority item requested and regional reach.

QR2301-336

Anthony Fong Fitness

Community

Towards workshop presenter fee and hall hire from 12 August 2023 to 13 August 2023.

$2,280

Declined activity takes place outside the local board area.

QR2301-314

Re-Creators Charitable Trust

Environment

Towards creative host fees, admin, prep & design, marketing, materials, and project management from 3 July 2023 to 21 December 2023.

$3,000

Declined noting the local board has provided funding to the applicant during a previous funding round in 2022/2023.

QR2301-326

Shannon Kenneth William Stone

Environment

Towards a hedge trimmer and tree cutter from 13 May 2023 to 23 August 2023.

$4,000

Declined noting benefit to the local area is not clearly articulated.

Total

 

 

 

$17,340

 

 

c)      approve the following grant applications received for the Albert-Eden Accommodation Support Fund 2023:

Application ID

Organisation

Accommodation Location

Amount requested

Note

ASF2301-145

Anxiety New Zealand Trust

77 Morningside Drive
Mount Albert
Auckland Auckland 1025
New Zealand

$20,000

$10,000

ASF2301-106

Asthma New Zealand Incorporated

581 Mount Eden Road
Mount Eden Auckland 1024
New Zealand

$20,000

$10,000

ASF2301-101

Auckland Basketball Services Limited

Level 4 Sport Auckland House, Greenlane Road (West)
Epsom Auckland 1051
New Zealand

$17,250

$10,000

ASF2301-141

Auckland Swords Club

Auckland Grammar School, Old Gym Gate 3
55 Mountain Road
Epsom Auckland 1023
New Zealand

$11,000

$6,000

ASF2301-138

Auckland Youth Orchestra

C/- St Peter's Music Department
23 Mountain Road
Grafton Auckland 1023
New Zealand

$8,440

$3,580 tagged to the hire of Cornwall Park School.

ASF2301-114

Belong Aotearoa

875 New North Road
Mount Albert Auckland 1025
New Zealand

$17,442

$10,000

ASF2301-117

Big Buddy Mentoring Trust

300 Great South Road
Greenlane Auckland 1051
New Zealand

$9,000

$7,000

ASF2301-126

Carlton Croquet Club Incorporated

333 Manukau Road
Epsom Auckland 1023
New Zealand

$2,700

$2,500

ASF2301-133

Central Auckland Chinese Association

489 Dominion Road
Mount Eden Auckland 1024
New Zealand

$8,048

$8,000

ASF2301-142

Central United FC Incorporated

47A Kiwitea Street
Sandringham Auckland 1041
New Zealand

$19,562.25

$7,000

ASF2301-104

Disha New Zealand (NZ)

260 Balmoral Road
Sandringham Auckland 1025
New Zealand

$15,000

$8,375

ASF2301-139

Dress for Success Incorporated

128 Khyber Pass Road
Grafton Auckland 1023
New Zealand

$20,000

$8,000

and recommend that the applicant applies to the Waitematā Local Board in future Accommodation Grant rounds.

ASF2301-132

Eden Epsom Tennis & Squash Club

1 Penrhyn Road
Mount Eden Auckland 1024
New Zealand

$2,500

$2,000

ASF2301-103

Friends of Oakley Creek Te Auaunga Incorporated

4/65 Woodward Road
Mount Albert Auckland 1025
New Zealand

$3,900

$3,900

ASF2301-128

Koha Apparel

955 New North Road
Mount Albert Auckland 1025
New Zealand

$15,814.56

$10,000

ASF2301-127

Love Somebody Charitable Trust T/A Love Somebody

197A Captain Springs Road
Onehunga Auckland 1061
New Zealand

$12,480

$5,635

ASF2301-136

Mt Albert Community Playgroup Incorporated

773 New North Road
Mount Albert Auckland 1025
New Zealand

$6,288.75

$5,000

ASF2301-143

New Zealand Nejashi Trust Incorporated

Top floor 166 Stoddard Road Mount Roskill Auckland 1041
Mt Roskill Auckland 1041
New Zealand

$12,400

$6,000

ASF2301-131

Panacea Arts Charitable Trust

Fowlds Park
Rocky Nook Avenue
Morningside Auckland 1022
New Zealand

$6,250

$6,000

ASF2301-137

Point Chevalier Tennis & Squash Club incorporated

335 Point Chevalier Road
Point Chevalier Auckland 1022
New Zealand

$2,834.47

$1,500

ASF2301-125

Ponsonby Community Toy Library

Subud Hall, 19 Formby Avenue
Pt Chevalier Auckland 1022
New Zealand

$8,000

$5,000

ASF2301-102

Rape Prevention Education Whakatu Mauri Trust

Carr Road
Mount Roskill Auckland 1041
New Zealand

$10,709.79

$2,000

ASF2301-124

Recreate NZ

300 Great South Road
Greenlane Auckland 1051
New Zealand

$20,000

$10,000

ASF2301-116

Royal New Zealand Plunket Trust

Level 3, Simple House
40 Mercer Street
Te Aro Wellington 6011
New Zealand

$4,000

$4,000

ASF2301-105

Script to Screen Te Tari Tuhi A Kupu Whakaahua

21 Taylors Road
Mount Albert Auckland 1025
New Zealand

$10,000

$10,000

ASF2301-135

Somerville Hockey Club Incorporated

3 Normandy Road
Mount Eden Auckland 1024
New Zealand

$20,000

$10,000

ASF2301-121

The Brain Injury Association Auckland Incorporated

207 Manukau Road
Epsom Auckland 1023
New Zealand

$20,000

$10,000

ASF2301-108

The Music Association Of Auckland

31 Dudley Road
Mission Bay
Auckland Auckland 1071
New Zealand

$3,575

$3,500

ASF2301-147

Touch Compass Dance Trust

43A Linwood Avenue
Unit 4G-5G
Mount Albert Auckland 1025
New Zealand

$20,000

$5,000

Total

 

 

$347,194.82

$189,990

 

d)      decline the following grant applications received for the Albert-Eden Accommodation Support Fund 2023:

Application ID

Organisation

Accommodation Location

Amount requested

Note

ASF2301-140

New Settlers Family and Community Trust

14 Erson Avenue
Royal Oak Auckland 1061
New Zealand

$20,000

Declined noting lower priority in an oversubscribed grant round.

 

e)      thank Moumita Dutta – Senior Community Grants Advisor, for her attendance via Microsoft Teams and advice.

CARRIED

 

 

 

 

Note:   Item 16: Implementation of Albert-Eden Sport and Active Recreation Facilities Plan, and Item 17: Approval of the draft Windmill Park concept plan for consultation, were taken prior to Item 15: Proposed new community lease to Mt Albert Rugby League Football Club Incorporated at Fowlds Park, 50 Western Springs Road, Mount Albert.

 

 

 

 

 

 

16

Implementation of Albert-Eden Sport and Active Recreation Facilities Plan

 

Resolution number AE/2023/77

MOVED by Member R Smith, seconded by Chairperson M Watson:  

That the Albert-Eden Local Board:

a)      grant Mount Albert Rugby League Club Incorporated $30,000 from the 2022/2023 Albert-Eden Sport and Active Recreation Facilities Plan implementation budget to support a project to address weather-tightness issues, accessibility and reconfiguration of changing facilities.

CARRIED

 

 

 

17

Approval of the draft Windmill Park concept plan for consultation

 

Grant Burke - Programme Manager, was in attendance to speak to the report.

 

An information document was tabled for this item. A copy of the document has been placed on the official minutes and is available on the Auckland Council website as part of the minutes attachment.

 

Resolution number AE/2023/78

MOVED by Member J Maskill, seconded by Member R Smith:  

That the Albert-Eden Local Board:

a)      approve the Draft Windmill Park Concept Plan for use in public consultation noting consultation will take place from mid-June to mid-July 2023.

b)      approve the Windmill Park Concept Plan consultation pack for use in community engagement.

c)      request some consideration be given to some consultation in Te Reo Māori given the significance of the site to Māori.

d)      thank Grant Burke - Programme Manager, for his attendance and advice.

CARRIED

 

Attachments

a     20230525 Albert-Eden Local Board - Item 17: Approval of the draft Windmill Park concept plan for consultation - Attachment C - Draft Windmill Park Concept Plan Consultation Pack (Updated)

 

 

 

15

Proposed new community lease to Mt Albert Rugby League Football Club Incorporated at Fowlds Park, 50 Western Springs Road, Mount Albert

 

Jo Heaven – Senior Community Lease Advisor, was in attendance to speak to the report.

 

Two information documents were tabled for this item. Copies of each documents have been placed on the official minutes and are available on the Auckland Council website as part of the minutes attachment.

 

Resolution number AE/2023/79

MOVED by Chairperson M Watson, seconded by Member R Smith:  

That the Albert-Eden Local Board:

a)          grant, under Section 54 (1) of the Reserves Act 1977, a new community ground lease noting the tenant-owned building to Mt Albert Rugby League Football Club Incorporated for 500 square meters (more or less) located at Fowlds Park, 50 Western Springs Road, Mount Albert on the land legally described as Allotment 177 Section 10 Suburbs of Auckland held as a classified recreation reserve, subject to the provisions of the Reserves Act 1977 (as per Attachment A –Site Plan), subject to the following terms and conditions:

i)           term – five years, commencing 1 May 2023, with one five-year right of renewal with final expiry 30 April 2033

ii)         rent – $1.00 plus Goods and Services Tax (GST) per annum if demanded.

iii)        Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan).

iv)        include an additional obligation in the lease agreement that the lease holder takes actions to reduce the greenhouse gas emissions related to their operations to reduce climate impact.

v)         include landowner approval conditions as per letter to the group dated 13 April 2023 for the operating of the tuck shop in the specific amendments

b)         approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

c)          noting lease charges shall be reviewed by the local board in circumstances where there are changes to the Community Occupancy Guidelines 2012.

CARRIED

 

Note:   Member J Maskill abstained from voting on this item and requested that her abstention be noted.

 

Attachments

a     20230525 Albert-Eden Local Board - Item 15: Proposed new community lease to Mt Albert Rugby League Football Club Incorporated at Fowlds Park, 50 Western Springs Road, Mount Albert - Attachment A - Site Plan (Updated)

b     20230525 Albert-Eden Local Board - Item 15: Proposed new community lease to Mt Albert Rugby League Football Club Incorporated at Fowlds Park, 50 Western Springs Road, Mount Albert - Attachment B - Community Outcomes Plan (Updated)

 

 

Note:   Item 16: Implementation of Albert-Eden Sport and Active Recreation Facilities Plan, and Item 17: Approval of the draft Windmill Park concept plan for consultation, were taken prior to Item 15: Proposed new community lease to Mt Albert Rugby League Football Club Incorporated at Fowlds Park, 50 Western Springs Road, Mount Albert.

 

 

18

Albert-Eden Local Board feedback on the Land Transport Management (Regulation of Public Transport) Amendment Bill

 

Resolution number AE/2023/80

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)      note the board’s formal feedback (Attachment A) on the Land Transport Management (Regulation of Public Transport) Amendment Bill, as authorised by delegation to the Chair and Deputy Chair in accordance with the Urgent Decision process AE/2022/199.

CARRIED

 

 

19

Albert-Eden Local Board feedback on Light Rail consultation (April 2023)

 

Resolution number AE/2023/81

MOVED by Member L Roe, seconded by Member J Maskill:  

That the Albert-Eden Local Board:

a)      note the board’s formal feedback (Attachment A) on the on Light Rail consultation (April 2023), as authorised by delegation to the Chair and Deputy Chair in accordance with the Urgent Decision process AE/2022/199.

CARRIED

 

 

Note:   Item 20: Albert-Eden-Puketāpapa Ward Councillors' Updates was taken prior to Item 12: Notice of Motion - Chairperson Watson – Ensuring protection of our city’s heritage assets.

 

 

21

Chairperson's Report

 

Resolution number AE/2023/82

MOVED by Deputy Chairperson K Smith, seconded by Member C Robertson:  

That the Albert-Eden Local Board:

a)      receive Chairperson M Watson’s May 2023 verbal report.

CARRIED

 

 

22

Board Members' Reports

 

Resolution number AE/2023/83

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)      receive Deputy Chairperson K Smith and Members J Maskill, C Robertson, R Smith, J Fowler’s verbal Board Reports for May 2023.

CARRIED

 

Note:   Member J Fowler entered the meeting at 11.09am.

 

 

23

Albert-Eden Local Board Workshop Records

 

Resolution number AE/2023/84

MOVED by Chairperson M Watson, seconded by Member J Maskill:  

That the Albert-Eden Local Board:

a)      receive the Albert-Eden Local Board Workshop Records for the workshops held on 20 April 2023 and 4 and 11 May 2023.

CARRIED

 

 

24

Hōtaka Kaupapa/Governance Forward Work Programme Calendar

 

Resolution number AE/2023/85

MOVED by Member C Robertson, seconded by Member J Maskill:  

That the Albert-Eden Local Board:

a)      receive the Hōtaka Kaupapa/Governance Forward work programme calendar for May 2023.

CARRIED

 

 

 

25        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

11.21am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................