Komiti mō te Kaitaonga me te Whakahaere i ngā Whakapaunga Pūtea / Expenditure Control and Procurement Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Expenditure Control and Procurement Committee held in the Room 1, Level 26, 135 Albert Street, Auckland on Thursday, 25 May 2023 at 10.00am.  A recording of the meeting is available here: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

Te Hunga kua Tae mai | present

 

Chairperson

Cr Maurice Williamson

 

Deputy Chairperson

Cr Greg Sayers

From 10.06am, Item C2

Members

Cr Angela Dalton

Via electronic link

 

Cr Julie Fairey

 

 

Cr Shane Henderson

 

 

IMSB Member Tony Kake, MNZM

Via electronic link
From 10.04am, Item C2

 

Cr Mike Lee

Via electronic link from 10.12am, Item C2
In person from 11.08am, Item C1

 

Cr Daniel Newman, JP

Via electronic link
In person from 10.32am, Item C1

 

IMSB Chair David Taipari

Via electronic link

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Member

Cr Alf Filipaina, MNZM

 

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

 

Cr Ken Turner

 

 

Cr Wayne Walker

 

 

 


Expenditure Control and Procurement Committee

25 May 2023

 

 

 

1          Ngā Tamōtanga | Apologies

 

Resolution number ECPCC/2023/24

MOVED by Chairperson M Williamson, seconded by Cr S Henderson:  

That the Expenditure Control and Procurement Committee:

a)         whakaae/ accept the apologies from the following members:

Absence

Cr A Filipaina

Lateness

Cr M Lee
Cr G Sayers

CARRIED

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number ECPCC/2023/25

MOVED by Chairperson M Williamson, seconded by Cr J Fairey:  

That the Expenditure Control and Procurement Committee:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 18 April 2023, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Ngā Petihana | Petitions

 

There were no petitions.

 

 

5          Ngā Kōrero a te Marea | Public Input

 

There was no public input.

 

 

6          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

There was no local board input.

 

 

 

7          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

8

Summary of Expenditure Control and Procurement Committee information memoranda and briefings (including the forward work programme) – 25 May 2023

 

Resolution number ECPCC/2023/26

MOVED by Chairperson M Williamson, seconded by Cr S Henderson:  

That the Expenditure Control and Procurement Committee:

a)      tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A of the agenda report

b)      whiwhi / receive the Summary of Council Controlled Organisation Direction and Oversight Committee information memoranda and briefings – 25 May 2023.

CARRIED

 

 

9

All of Government external recruitment services supply panel agreement

 

Resolution number ECPCC/2023/27

MOVED by Chairperson M Williamson, seconded by Cr J Fairey:  

That the Expenditure Control and Procurement Committee:

a)      tuhi ā-taipitopito / note the information contained in this report enables transparency on the topic due for discussion in the public excluded part of the meeting.

CARRIED

 

 

10        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

11        Procedural motion to exclude the public

Resolution number ECPCC/2023/28

MOVED by Chairperson M Williamson, seconded by Cr S Henderson:  

That the Expenditure Control and Procurement Committee:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

 

C1       CONFIDENTIAL: Parks and Community Facilities Full Facilities Contracts Performance update

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains detailed financial information pertaining to the contract and penalties that if shared would prejudice current and future negotiations with suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       CONFIDENTIAL: All of Government external recruitment services supply panel agreement

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that could prejudice the council's position with commercial negotiations with potential suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 


 

 

10.04am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

12.06pm          The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C2

CONFIDENTIAL: All of Government external recruitment services supply panel agreement

 

Resolution number ECPCC/2023/29

MOVED by Chairperson M Williamson, seconded by Deputy Chairperson G Sayers:  

c)      whakaae / agree that the report and resolutions remain confidential until the reasons for confidentiality no longer exist.

 

 

C1

CONFIDENTIAL: Parks and Community Facilities Full Facilities Contracts Performance update

 

Resolution number ECPCC/2023/30

MOVED by Deputy Chairperson G Sayers, seconded by Cr J Fairey:  

c)      whakaae / agree that the resolutions and report remain confidential until reasons for confidentiality no longer exist.

 

 

12.06pm                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Expenditure Control and Procurement Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................