Agenda of Waitākere Ranges Local Board

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member	Organisation/Position
Mark Allen	- Community Waitākere – Executive Officer - Bethells Valley Fire – Life Member - Waitākere Licensing Trust – Trustee - West Auckland Trusts Services - Director
Michelle Clayton	- Glen Eden Residents’ Association – Member - The Personal Advocacy and Safeguarding Adults Trust – Trustee - Glen Eden Returned Services Association (RSA) – Member - Glen Eden Railway Trust – Member - Te Wahi Ora Charitable Trust – Member - Glen Eden Community House - Member
Sandra Coney	- Cartwright Collective – Member - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Pest Free Piha – Partner is the Coordinator - Piha Tennis Club – Patron and Partner is the President - Piha Wetland Trust – Partner is a Trustee - Waitākere Ranges Pest Free Alliance – Partner is the Co-Chair of this group
Greg Presland	- Whau Coastal Walkway Environmental Trust – Trustee - Glen Eden BID – Member - Titirangi Ratepayers and Residents Association – Member - Waitākere Ranges Protection Society - Member - Titirangi RSA - Member
Liz Manley	- Consumer Experiences Council, Te Toka Tumai Auckland, Te Whatu Ora - Co-chair - Clinical Ethics Advisory Group, Te Toka Tumai Auckland, Te Whatu Ora - Member - Titirangi Community Arts Council Board – Member - Titirangi Ratepayers and Residents Association – Member - Laingholm District Citizens Association – Member
Linda Potauaine	- Visionwest Community Trust – Employee - New Lynn Rotary – President - Archtists Limited. - Director

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Lead	Alternate
Glen Eden Business Improvement District (Glen Eden Business Association)	Michelle Clayton	Greg Presland
Aircraft Noise Community Consultative Group	Mark Allen	Liz Manley
Ark in the Park	Mark Allen	Liz Manley
Friends of Arataki and Waitākere Regional Parkland Incorporated	Michelle Clayton	Sandra Coney
Glen Eden Playhouse Theatre Trust	Mark Allen	Linda Potauaine
Te Uru Waitākere Contemporary Gallery	Linda Potauaine	Mark Allen
Glen Eden Community and Recreation Centre Incorporated	Michelle Clayton	Mark Allen
LGNZ Auckland Zone representative	Linda Potauaine	Michelle Clayton

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Waitākere Ranges Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 27 April 2023 and the extraordinary minutes of its meeting, held on Thursday, 11 May 2023, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Working Group - Keep O'Neill's crossing open - Closure of O'Neill's Road pedestrian level crossing, Swanson

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from the Working Group - Keep O'Neill's crossing open.

Whakarāpopototanga matua

Executive summary

2. Graeme Petrie and Candice De Villiers, on behalf of the Working Group - Keep O'Neill's crossing open, will be attending to present a summary of the community concerns regarding the closure of the O'Neill's Road pedestrian level crossing in Swanson.

3. Auckland Transport has advised its intention to close the O'Neills Road pedestrian level crossing in Swanson, as part of a package of crossing closures across the rail network.

4. The closure of this crossing would have a considerable detrimental impact on the walkability, sustainability, and resilience of the local transport network.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whiwhi / receive the presentation on the closure of the O'Neill's Road pedestrian level crossing in Swanson and thank Graeme Petrie and Candice De Villiers, on behalf of the Working Group - Keep O'Neill's crossing open, for their attendance.

8.2 Deputation: Community Concerns - Trees in the Tangiwai Reserve

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Neil Miller and Debbie Hager.

Whakarāpopototanga matua

Executive summary

2. Neil Miller and Debbie Hager, residents of 261 Huia Road, Titirangi, will be attending to express to the board the community’s concerns regarding the cutting down of trees and harm to trees in Tangiwai Reserve caused by current park practices, seeking the board's intervention in addressing the issue and ensuring that further damage to the trees is prevented.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whiwhi / receive the presentation on trees in the Tangiwai Reserve and thank Neil Miller and Debbie Hager, for their attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Waitākere Ranges Local Board

25 May 2023

Art Partners Interim Service and Funding Approach for 2023/2024

File No.: CP2023/04735

Te take mō te pūrongo

Purpose of the report

1. To approve an interim service and funding approach for arts partners from 1 July 2023.

Whakarāpopototanga matua

Executive summary

2. The Waitākere Ranges Local Board partners with arts organisations to manage services and venues through Asset-Based Services (ABS) funding and Local Board Initiative (LDI) funding. Some of its funding agreements expire on 30 June 2023.

3. Due to current Auckland Council budget constraints, the nature of these arrangements going forward are ambiguous while the local board work programme 2023/2024 is being developed. Therefore, key concerns for partners are:

· council’s expectation of service delivery from 1 July 2023

· levels of activity they will deliver

· funding they will receive from 1 July 2023

· their responsibilities as employers, especially if funding levels (and consequently staffing levels) change.

4. The recommended approach for arts partners is to provide clarity that services should continue from 1 July 2023 to at least 30 September 2023 by providing an interim payment covering the first quarter of 2023/2024.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whakaae / approve interim payments covering the first quarter of 2023/2024 be made to the following arts partners:

i) $174,916.08 to Te Uru Waitākere Contemporary Gallery Incorporated

ii) $13,182.32 to Titirangi Community Arts Council (Upstairs Gallery)

iii) $5,890.56 to McCahon House Trust

iv) $4,078.71 to West Coast Gallery

v) $4,923.41 to the Glen Eden Playhouse Theatre Trust

vi) $15,000 to Going West Trust

Horopaki

Context

5. Arts partners are funded through annual funding agreements.

6. Auckland Council is facing major financial challenges and needs to overcome a budget shortfall of $295 million for the 2023/2024 financial year. To respond to this, the Governing Body approved a proposal to reduce local board operating funding by $16 million.

7. While the annual local board work programme for 2023/2024 is being developed, there is uncertainty amongst partners and the community over whether funding and services will continue from 1 July 2023.

8. A reduction or discontinuation of funding would have a significant impact on current services, and partners would require time to communicate any change with their customers and community.

9. Partners are also employers and their ability to pay wages could be impacted if funding is changed from 1 July 2023. To follow good practice, partner organisations will require time and funding to follow appropriate employment processes, if required.

Tātaritanga me ngā tohutohu

Analysis and advice

Interim service delivery for arts partners

10. Options have been developed for an interim service approach for arts partners to provide clarity to partners and the community about expected service levels from 1 July 2023.

Table One: Options for an interim service approach to arts partners in Waitākere Ranges Local Board

Options	Option 1: Status quo	Option 2: Provide arts partners with pro-rata funding for first quarter of 2023/2024 Recommended
Detail	Take no action and defer funding decision until the local board approves its work programme for 2023/2024 in July 2023	Provide a proportionate interim payment (12 weeks of the annual amount) for arts partners, covering the first quarter of 2023/2024
Funding	No interim funding would be required	Funding required to cover the first quarter of 2023/2024 for five arts partners Interim amounts would be based on approved 2022/2023 budgets
Implications	· This does not provide partners with the certainty they can attend to employment procedures in a timely way, if required · This does not provide partners and the public clarity and certainty that the service will continue from 1 July 2023	· This will ensure continued service can be provided to the community and can bridge the gap between a change in service (if there is change in the annual plan) · This provides partners adequate time to respond to change in funding levels.

11. The recommended approach enables arts partners to continue delivering the agreed services from 1 July 2023 to 30 September 2023, and will ensure continuity of service for the community. This will also allow time for arts partners affected by a reduction or discontinuation of funding (if any) to appropriately undertake any operational and governance procedures required.

12. Going West Trust, who receive funding from the local board’s LDI budget, have been included in the suggested list of partners as they have an events programme planned for August - December 2023. If the local board wishes to continue supporting them in 2023/2024 year, an interim payment will enable the Trust to plan and enact this programme with certainty.

13. A proportionate interim payment (12 weeks of the annual amount) to all arts partners would allow partners time to respond to any funding changes after the local board work programme for 2023/2024 is approved in July 2023.

14. Following approval of the local board work programme in July 2023, staff will adjust funding agreements for partners to reflect the funding decisions for the remaining three quarters of 2023/2024.

15. Below is a table outlining the arts partners who would receive an interim payment for the first quarter of 2023/2024:

Table Two: Current funding arrangements and proposed interim funding amounts for arts partners in Waitākere Ranges Local Board

Arts partner/venue	Interim payment amount	Annual contract amount	Funding mechanism	Expiry	Budget source
Te Uru Waitākere Contemporary Gallery Incorporated	$174,916.08	$699,664.31	Funding agreement	2022/2023	ABS Opex
Titirangi Community Arts Council (Upstairs Gallery)	$13,182.32	$52,729.28	Funding agreement	2022/2023	ABS Opex
McCahon House Trust	$5,890.56	$23,562.22	Funding agreement	2022/2023	ABS Opex
West Coast Gallery	$4,078.71	$16,314.85	Funding agreement	2022/2023	ABS Opex
Glen Eden Playhouse Theatre Trust	$4,923.41	$19,693.65	Funding agreement	2022/2023	ABS Opex
Going West Trust	$15,000	$60,000	Funding agreement	2022/2023	LDI

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. Local community services and venues create a stronger sense of place and foster localism and place-based approaches. This has a positive impact on our resilience to climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. Connected Communities manages the relationships and contracts with arts partners. Subject to the outcome of this decision, staff will work with Parks and Community Facilities to manage implications for council owned assets.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Arts partners support the delivery of the Waitākere Ranges Local Board plan, in particular:

· Outcome 4: Our communities are resilient and strong.

· Outcome 5: Our communities experience wellbeing, belonging and participation.

· Outcome 6: People have a range of opportunities to experience arts, culture, and heritage.

Tauākī whakaaweawe Māori

Māori impact statement

19. Te Kaunihera o Tāmaki Makaurau is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

20. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan 2050, the 10-year Budget Plan 2021-2031 (Long-term Plan), the Auckland Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, the council’s Māori Responsiveness Framework.

21. Partner-led arts services enable locally responsive activities, promoting participation, inclusion, and connection for all Aucklanders, including Māori.

22. Toi Whītiki, Auckland’s Arts and Culture Strategic Action Plan requires arts partners to support and align delivery to Goal 5: Auckland celebrates a unique cultural identity, and the objective to celebrate Māori and their culture as a point of difference.

Ngā ritenga ā-pūtea

Financial implications

23. The recommended options require a total commitment of $202,991.08 from the Waitākere Ranges Local Board’s ABS Opex budget and $15,000 LDI budget in advance of the approval of the 2023/2024 local board work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk	Mitigation
A decision could preempt significant budgetary decisions	This is an interim approach and leaves room for decisions pending local board work programme approval to be actioned from 1 October 2023
The recommended approach may not provide sufficient certainty for partners	Staff will maintain regular communication with partners, providing updates on the annual plan process and outcomes so that they will have at least three months (i.e. the first quarter of 2023/2024) to prepare for any changes

Ngā koringa ā-muri

Next steps

24. If the local board agrees with the staff recommendation, funding agreements will be signed, and funding will be administered.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Darryl Soljan - Manager Customer Experience - North & West Libraries

Authorisers

Mirla Edmundson - General Manager Connected Communities

Adam Milina - Local Area Manager

Waitākere Ranges Local Board

25 May 2023

Local Grants and Multi-Board Round Two 2022/2023 grant allocations

File No.: CP2023/04047

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for the Waitākere Ranges Local Grant and Multi-Board Grants Round Two 2022/2023.

Whakarāpopototanga matua

Executive summary

2. The Waitākere Ranges local board adopted the Waitākere Ranges Local Grants Programme 2022/2023 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the Board.

3. This report presents applications received in the Waitākere Ranges Local Grants Round Two 2022/2023 (Attachment B) and Multi-Board Grants Round Two 2022/2023 (Attachments C).

4. The Waitākere Ranges local board has set a total community grants budget of $83,285.00 for 2022/2023. A total of $42,064.40 was allocated to Local, Multi-board, Quick Response Grants Round One.

5. This leaves a total of $41,220.60 to be allocated to one Local grant, one Multi-board and one Quick Response Grants rounds.

6. Sixteen applications were received for Waitākere Ranges Local Grants Round Two, requesting $92,508.57. Eighteen applications were received for Multi-Board Grants Round Two 2022/2023, requesting $56,107.00.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whakaae / agree to fund, part-fund, or decline each application in the Waitākere Ranges Local Grants Round Two 2022/2023, listed in the following table:

Application ID	Organisation	Requesting funding for	Amount requested
LG2319-211	Bishop Stream Neighbourhood Garden	Towards the costs of maintaining and improving their community garden Wirihana Road, Titirangi from 25 March 2023 to 31 July 2023	$390.18
LG2319-215	Kiribati Federation Aotearoa	Towards providing cultural Kiribati workshops at Ranui Community Centre from 4 August 2023 to 6 August 2023	$5,828.00
LG2319-220	Te Wahi Ora Charitable Trust	Towards cost to deliver four residential weekends for women at Te Wahi Ora Retreat Centre from 1 June 2023 to 31 December 2023 ‍	$14,219.08
LG2319-222	Titirangi Baptist Church	Towards contractor’s time to provide mentoring sessions for youth at Green Bay High School from 17 July 2023 to 15 December 2023	$2,000.00
LG2319-223	Glen Eden Playhouse Theatre	Towards cost of a replacement sound desk for the theatre from 12 June 2023 to 30 June 2023	$6,685.22
LG2319-225	Glen Eden Community House Committee	Towards cost of entertainment, operation and other expensed to celebrate The International Day of the Older Person at Glen Eden Community Centre on 3 October 2023	$3,500.00
LG2319-226	Piha Surf Life Saving Club	Towards IT services cost to upgrade communications project from 2 June 2023 to 30 September 2023	$4,490.00
LG2319-227	She Sharp Charitable Trust	Towards cost to provide STEM workshops to young people in schools in the Waitakere Ranges area from 1 May 2023 to 30 September 2023	$5,000.00
LG2319-228	Glen Eden Community House Committee	Towards upgrading children's play equipment from 1 July 2023 to 31 August 2023	$3,600.00
LG2319-230	Raukatauri Music Therapy Trust	Towards venue hire and transportation cost to deliver music therapy satellite service at Titirangi Community House from 1 June 2023 to 31 May 2024	$4,586.63
LG2319-232	Youthline Auckland Charitable Trust	Towards contribution to the Waitakere Ranges share of the annual budgeted for training and supervising volunteers from 1 June 2023 to 31 December 2023	$3,000.00
LG2319-233	Royal Forest & Bird Protection Society of NZ Inc - Waitakere Branch	Towards contractor time for project Habitat te Henga - Te Henga Wetland private properties from 1 June 2023 to 2 June 2023	$12,500.00
LG2319-234	Kidz Need Dadz Charitable Trust New Zealand	Towards office rent in Henderson from 1 May 2023 to 31 October 2023	$10,000.00
LG2319-235	Sport Waitakere	Towards Gear Up initiative at Te Henga/Bethells Beach Reserve from 3 June 2023 to 30 June 2024	$1,874.64
LG2319-236	The UpsideDowns Education Trust	Towards a 12-month speech and language therapy programme for kids with down-syndrome in the Waitakere Ranges area from 2 June 2023 to 2 June 2024	$4,820.00
LG2319-237	Playhouse Theatre Incorporated	Towards Frozen Jr youth musical performance from 14 October 2023 to 28 October 2023	$10,014.82
Total			$92,508.57

b) whakaae / agree to fund, part-fund, or decline each application in the Waitākere Ranges Multi-Board Grants Round Two 2022/2023, listed in the following table:

Application ID	Organisation	Requesting funding for	Amount requested
MB2223-201	Fix Up Look Sharp	Towards leasing costs of the 2 spaces in Onehunga and Avondale from June 2023 until June 2024	$1,500.00
MB2223-206	Waitakere City School of Dance	Towards financial support to transport cost, accommodation, and entry fee to performing Arts Competitions Association of NZ (PACANZ) nationals event in Palmerston North (October 2023)	$2,000.00
MB2223-215	Big Buddy Mentoring Trust	Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2023 - September 2024)	$10,000.00
MB2223-221	Auckland Softball Association Inc.	Towards ongoing operating expenses for facilitating softball leagues and tournaments in the Auckland Region from June 2023 to December 2023	$1,500.00
MB2223-224	Bellyful New Zealand Trust	Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024	$2,000.00
MB2223-226	OutLine New Zealand Incorporated Donation Account	Towards volunteer training and support, advertising costs, clinical supervision, insurance, office expenses, and operational IT costs	$1,500.00
MB2223-228	The Reading Revolution	Towards wages of the manager for the shared reading programme at local libraries and retirement villages and community hubs	$2,000.00
MB2223-232	Zeal Education Trust - Waitakere	Towards operational costs to deliver the West Auckland Street Youth Work Project and Community Activation programme from 1 July 2023 to 30 June 2024	$4,000.00
MB2223-233	Supporting Families In Mental Illness NZ(SFNZ) Limited	Towards the northern region manager's salary from 1 June 2023 to 30 June 2023	$2,000.00
MB2223-242	KidsCan Charitable Trust	Towards administration costs from 5 June 2023 to 15 December 2023	$1,500.00
MB2223-246	Sport Waitakere Trust	Towards facilitator costs for online workshops from July 2023 to June 2024	$2,576.00
MB2223-249	BirdCare Aotearoa	Towards coordinator wages from 1 June 2023 to 31 May 2024	$10,000.00
MB2223-252	The Operating Theatre Trust trading as Tim Bray Theatre Company	Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023	$3,543.00
MB2223-257	Garden to Table Trust	Towards salaries, mileage and home office cost to deliver Garden to Table Food Education Programme at 44 schools from 1 June 2023 to 31 May 2024	$4,000.00
MB2223-261	Kahui Tu Kaha - Operating Account	Towards venue hire, catering costs, gardening materials, Pasifika craft and activity resources, gym and Hikoi resources, Maori crafts and activity resources, production and printing costs, and guest speakers	$2,000.00
MB2223-266	Recreate NZ	Towards youth programme costs, facilitation, and volunteer costs for the delivery of 40 youth events from 1 May 2023 to 30 April 2024	$2,800.00
MB2223-273	Fair Food Trust	Towards compost bins, tables, scales, mats, waste bins, volunteer training and reusable bags for the fair food warehouse from June 2023 to October 2023	$748.00
MB2223-274	Interacting	Towards radio comms, face painters, bins, project manager, film tutor, jewellery making tutor, and mould making tutor at the Interact Festival from 30 October 2023 to 10 November 2023	$2,440.00
Total			$56,107.00

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world-class city.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds, and when these will open and close

· any additional accountability requirements.

9. The Waitākere Ranges local board adopted the Waitākere Ranges Local Grants Programme 2022/2023 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the Board.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grants programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

13. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts.

14. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitākere Ranges local board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grants programme.

18. The Board is requested to note that section 50 of the Community Grants Policy states:
“We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

19. A summary of each application received through 2022/2023 Waitākere Ranges Local Grants and Multi-Board Grants Round Two is provided in Attachments B and C.

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

21. The Waitākere Ranges local board adopted the Waitākere Ranges Local Grants Programme 2022/2023 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the Board.

22. This report presents applications received in the Waitākere Ranges Local Grants Round Two 2022/2023 (Attachment B) and Multi-Board Grants Round Two 2022/2023 (Attachments C).

23. The Waitākere Ranges local board has set a total community grants budget of $83,285.00 for 2022/2023. A total of $42,064.40 was allocated to Local, Multi-board, Quick Response Grants Round One.

24. This leaves a total of $41,220.60 to be allocated to one Local grant, one Multi-board and one Quick Response Grants rounds.

25. Sixteen applications were received for Waitākere Ranges Local Grants Round Two, requesting $92,508.57. Eighteen applications were received for Multi-Board Grants Round Two 2022/2023, requesting $56,107.00.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

27. Following the Waitākere Ranges local board allocating funding for this round, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waitākere Ranges Local Board Grants Programme 2022-2023	25
b	Waitākere Ranges Local Grants Round Two 2022-2023 Grant Applications (Under Separate Cover)
c	Waitākere Ranges Multi-Board Grants Round Two 2022-2023 Grant Applications (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Vincent Marshall - Grants Advisor

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Adam Milina - Local Area Manager

Waitākere Ranges Local Board

25 May 2023

Approval for a new private road name at 678 and 680 Swanson Road, Swanson

File No.: CP2023/05746

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Waitākere Ranges Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 678 and 680 Swanson Road, Swanson.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. On behalf of the developer and applicant, CKL NZ Limited has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new private road at 678 and 680 Swanson Road, Swanson are:

· Phoenix Lane (applicant’s preference)

· Pansy Lane (alternative)

· Uru Huarakau Lane (alternative).

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whakaae / approve the name ‘Phoenix Lane” for the new private road created by way of subdivision undertaken by CKL NZ Limited in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN6043129, SUB60403201 and RDN90107173).

Horopaki

Context

6. Resource consent reference BUN6043129 (subdivision reference number SUB6040301) was issued in December 2022 for the construction of 49 residential lots and 2 commonly owned access lots (COALs),

7. Site and location plans of the development can be found in Attachment A and B.

8. In accordance with the Standards, every public road and any private way, COAL or and right of way, that serves more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9. Therefore, in this development, COAL 7 requires a road name because it serves more than five lots. The COAL to be named can be seen in Attachment B where it is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The proposed names either reflect features of the development or have a historical linkage to the location, as detailed below.

Proposed name	Meaning (as described by applicant)
Phoenix Lane (applicant’s preference)	This name has been proposed as there is a large, protected Phoenix Palm located on the heritage site (686 Swanson Road) which is to be retained as a focal point of the area
Pansy Lane (alternative)	Reflects the ‘Forest Pansy’ specimen trees proposed along the COAL.
Te Uru Huatrakau Lane (alternative)	Meaning ’orchard’ in Māori, this reflects the past use of the site and links to the Yozin Winery building façade which says ’Wholesale Winemaker and Orchardist’

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: ’Lane’ is an acceptable road type for the new private road, suiting the form and layout of the COAL.

16. Consultation: Mana whenua were consulted in line with the processes and requirements described in the the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. On 3 April 2023 mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Ngāti Whātua o Kaipara

· Ngāti Whātua Ōrākei

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Te Kawerau ā Maki

· Te Rūnanga o Ngāti Whātua

· Waikato – Tainui (Te Whahakitenga o Waikato Incorporated).

22. By the close of the consultation period, Waikato-Tainui had responded who deferred to any recommendations provided by local mana whenua. No such recommendation or other responses have been received. Dependant on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

23. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

24. The road naming process does not raise any financial implications for the Council.

25. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	678-680 Swanson Road location plan	35
b ⇩	678-680 Swanson Road site plan	37

Ngā kaihaina

Signatories

Author

Sharon Legge-Murray - Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Adam Milina - Local Area Manager

Waitākere Ranges Local Board

25 May 2023

Waitākere Ranges Heritage Area Five-year Monitoring Report 2023

File No.: CP2023/06364

Te take mō te pūrongo

Purpose of the report

1. To endorse the Waitākere Ranges Heritage Area Five-year Monitoring Report 2023 (the monitoring report) and to refer it to the Planning, Environment and Parks Committee.

Whakarāpopototanga matua

Executive summary

2. The purpose of the Waitākere Ranges Heritage Area Act 2008 (the Act) is to recognise the national, regional and local significance of the Waitākere Ranges Heritage Area (the heritage area) and to promote the protection, restoration and enhancement of its heritage features. This is the third monitoring report. Earlier reports were published in 2013 and 2018.

3. Council performs governance and management functions in the heritage area for activities including parks, community facilities and plant and pest management. Watercare Services Limited has designated land, water supply and catchment functions and manages specific assets and activities. Auckland Transport (AT) provides and maintains roads and other transport assets, services and related infrastructure, and the Department of Conservation (DOC) manages several, relatively small areas of parkland.

4. Te Kawerau ā Maki and Ngāti Whātua are mana whenua for the Waitākere Ranges Heritage Area and have been engaged with during the development of this report.

5. Section 34 of the Act says that Council has to make a monitoring report publicly available every five years. It must include:

· the state of the heritage area’s environment

· progress made towards achieving the objectives of the Act

· the funding implications of activities undertaken to achieve these objectives.

6. Monitoring also helps to assess the ongoing impact of Council’s many activities and may be used to inform decision-making in the context of the annual plan, and the long-term plan (10-year budget).

7. The findings of the monitoring report are primarily based on the analysis of existing data from separate technical and non-technical reports, plans, and other sources of quantitative and qualitative information. Where possible, comparisons have been made with the 2018 report. The 2023 monitoring period is from 1 July 2017 to 30 June 2022.^{^[1]}

8. Overall conclusions are that there has been positive progress towards achieving the outcomes of the Act, noting that the success or otherwise of some activities is subject to differences in view and that achievement of one objective does not always assist in achieving others.

9. The distribution of the kauri dieback pathogen has been localised to areas on the periphery of the regional park. Monitored ecosystems have demonstrated patterns of growth consistent with regeneration. The track network is slowly opening up opportunities for people to enjoy recreational experiences. Subdivision and development statistics continue to show a reduction in the number of applications and approved resource consents.

10. Overall, there has been only a minor change in the general condition and character of landforms and landscapes, indicating that the planning provisions continue to be effective. Positive examples and ongoing risks have been highlighted throughout the report.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) ohia / endorse the Waitākere Ranges Heritage Area Five-year Monitoring Report 2023 and refer the report to the Planning, Environment and Parks Committee for approval.

b) tautapa / delegate authority to the Local Board Chair to provide Local Board feedback to the Manager Planning, Regional, Northwest and Islands to make any minor amendments to the Waitākere Ranges Five-year Monitoring Report 2023 prior to approval by the Planning, Environment and Parks Committee.

Horopaki

Context

11. The boundaries of the heritage area are defined in the Act, which recognises that this particular area has national, regional, and local significance. For scale, the heritage area is approximately 27,700 ha of public and private land located between metropolitan Auckland and the coast of the Tasman Sea to the west, the Manukau Harbour coastline to the south and the Waitākere Valley to the north.

12. Section 34 of the Act says that council has to make a monitoring report publicly available every five years. It must include:

· the state of the heritage area’s environment

· progress made towards achieving the objectives of the Act

· the funding implications of activities undertaken to achieve these objectives.

13. The Act identifies ‘heritage features^{^[2]} which span ecosystems, landscapes and landforms, the subservience of the built environment to the area's natural and rural landscape, the past and present human culture of the heritage area, opportunities for wilderness experiences and recreation, the Waitākere Ranges Regional Park, and the water catchment and supply system.

14. The Act also identifies ‘objectives’, which include an approach to be applied when decisions threaten serious or irreversible damage to a heritage feature. Objectives additionally refer to:

· Protection, restoration and enhancement of the heritage features

· Recognising and avoiding adverse or potential adverse cumulative, effects on the area’s environment, including amenity or its heritage features

· Avoiding any adverse effects of development, and maintaining diverse landscapes

· Future rural land use and rural character, social, economic, environmental and cultural well-being

· Managing ecosystems to protect and enhance indigenous habitat, landscape and amenity values

· Protection of those features of the area that relate to its water catchment and supply functions

· The intrinsic worth of the natural and historic resources of the Waitākere Ranges Regional Park for the benefit, use and enjoyment of the people of the Auckland region and New Zealand.

An extraordinary period of time

15. All activity has been assessed in the context of an extraordinary period of time for the heritage area, all or parts of which experienced or were impacted by:

· 2018 and 2021: devastating flash floods, slips and damage to homes and infrastructure,

· 2019/2020: an historic regional drought in which heritage area dam levels reached a historic low

· 2020/2021: periods of Covid-19 related public lockdowns with wide reaching effects on communities, and on Council budgets

· 2018: closure of the forested areas of the Waitākere Ranges Regional Park (the regional park) as part of a precautionary approach to managing spread of kauri dieback

· 2021/2022: regional parks visitor counts increased to 1.282 million from 491,000 in 2011/2012.

16. These events have highlighted the vulnerability of the road and water-supply network, and of heritage area homes and communities to the wider impact of climate change.

Tātaritanga me ngā tohutohu

Analysis and advice

17. The report summarises current progress towards achieving the objectives of the Act. It has been prepared with contributions from a wide range of sources from across council, mana whenua, Watercare, Auckland Transport, the Department of Conservation, public media, and heritage area communities. A six-week consultation sought views on the heritage area over October and November 2022, and these also informed the report.

18. A range of legislation, statutory plans and documents apply to, and guide management of the heritage area, and this framework directly influences the ways in which activities are identified, managed and reported. Management functions and activities include environmental programmes, the built environment, community and cultural assets and community partnerships.

19. The monitoring report is primarily based on the analysis of existing data from separate technical and non-technical reports, plans, and other sources of quantitative and qualitative information. It does not attempt to duplicate other reports or re-evaluate their conclusions. Where possible, comparisons have been made with the 2018 report. It presents descriptions of management and monitoring activities, as well as case studies which contribute to a nuanced understanding of the heritage area at the end of 2022.

20. The Act intends for Deeds of Acknowledgement to be agreed between the mana whenua groups, Te Kawerau ā Maki and Ngāti Whātua, and the Crown or Council. As yet, these have not been agreed, although a process to do so is now in its early stages.

21. See Appendix A for heritage features and objectives, see Appendix B for conclusions and a summary of changes since 2017, and see Appendix C for the 2023 monitoring report.

Funding implications of activities undertaken to achieve the outcomes of the act

22. The heritage area does not have an overarching budget, governance or management programme. While this means that it is sometimes a challenge to understand expenditure within the heritage area, council and local board decisions across the heritage area are integrated within the budgets of appropriate departments.

Conclusions

23. Overall conclusions are that there has been positive progress towards achieving the outcomes of the Act, noting that the success or otherwise of some activities is subject to differences in view and that achievement of one objective does not always assist in achieving others.

24. Many residents are passionate about where they live, regardless of their knowledge of the Act. They appreciate the unique landscape, alongside participating in social and community stewardship activities (arts, environment, history, community services) and volunteering.

25. Consultation for the monitoring report indicated that some remain concerned about the ongoing impact of weeds and animal pests on the natural environment. Other concerns expressed included the impact of visitors on the heritage area’s infrastructure and local quality of life. The sustained long-term management approach required for managing the kauri dieback response continues to cause frustration for some communities and recreational users.

26. There has been only minor change in the general condition and character of landforms and landscapes, indicating that planning provisions continue to be effective. Only minor or very minor negative changes were found within individual landscape units, and many examples of positive outcomes and changes were observed.

27. Subdivision has continued, although at a reduced rate. Fewer new land parcels are being created, although there is continued residential development throughout the heritage area, as both historically and recently subdivided land parcels are built upon, alongside renovation and extensions to existing dwellings.

28. Development pressures on the eastern foothills are affecting the rural character within the heritage area boundary, where the ability to integrate buildings within their setting is limited in the Auckland Unitary Plan (AUP).

29. Land disturbance is an emerging risk. Extreme weather events have contributed to increased erosion and instability in the landscape. Aerial imagery from early 2022 detected more than 150 landslides across the regional park which were not visible in 2017. These events often affect roadways and can damage houses on, or close to the hillsides, and as a result of severe flooding, landslides have damaged property and disrupted road travel. Existing instability can also cause landslides to occur unexpectedly, while activities that exacerbate land disturbance (such as vegetation removal and earthworks) can contribute to increased erosion, siltation in river and stream systems, and instability in the landscape.

30. The landscape has undergone a period of significant change in relation to the management of kauri dieback, and the distribution of the kauri dieback pathogen is localised to areas on the periphery of the park. While these areas still present a risk of spread to other catchments, it is not as widespread as previously thought. This supports the continuation of strategies to slow or stop the spread of Phytophthora agathidicida within the relevant parts of the heritage area.

31. In the regional park, total visitor counts taken at 491,000 in 2011/12 had increased to 1.282 million in 2021/2022. A similar increase had been seen in the decade before this and the trend is likely to continue.Stressors included high levels of congestion at particular car parks, on tracks, and at popular destinations like coastal beaches and waterfalls, particularly at peak times. The track reopening programme has made progress in opening up closed tracks to residents and visitors. Track upgrades have increased track capacity, while safeguarding the surrounding environment, and as more tracks are opened visitors should be more dispersed.

State of the environment

32. Monitored ecosystems demonstrated patterns of growth consistent with regeneration. While there have been improvements in biodiversity, these rely on continued and active management of those areas by council and community groups.

33. Weed and animal pest management programmes continue to focus on restricting spread of these threats into the more 'pristine' areas of the regional park. As a result, pest plant and predator management activities are prioritised in regional and local work programmes. Management programmes complement, and are complemented by, the contributions of volunteers from across the heritage area.

Tauākī whakaaweawe āhuarangi

Climate impact statement

34. The monitoring report takes place in the context of an extraordinary period of time for the heritage area, with drought, flash floods, slips and damage to homes and infrastructure between 2017 and 2022.

35. Flash flooding in 2018 and 2021 impacted coastal and foothills areas. Roads, homes and buildings were destroyed. Unprecedented restrictions were put on water use in April 2019 after two of the driest summers on record. The five heritage area dams reached a historic low.

36. Increasing high-magnitude rainfall events induced by a changing climate, such as those in late 2021, triggered shallow landslides in the heritage area’s indigenous forests. The increasing number of landslides visible on the road and through the regional park has the potential to cause losses to habitat and are risk areas for pest incursions. Landslides have also damaged road infrastructure and homes. They may also impact the water supply and cause sediment inputs into freshwater environments.

37. The Auckland Plan 2018 recognises climate change may impact sea levels along the Tasman Sea coastal areas and the Manukau Harbour, including water quality runoff and effects from sediments. Coastal erosion is also a threat to the cultural heritage sites along the coast, including a number of historic pa sites around the bays at Te Henga, Anawhata, Piha, Karekare, Pararaha and Whatipu.

38. The expected number of very high and extreme fire danger days is expected to increase. Water supply catchment land in the heritage area is vulnerable to the effects of wildfire and Watercare anticipates the potential impact on water quality within the catchments to be severe.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39. Monitoring helps to assess the ongoing impact of Council and CCO group activities in the heritage area and may be used to inform decision-making in the context of the long-term plan (10-year budget) and Annual Plan (annual budget). Auckland Transport and Watercare have provided information and context relating to the scope of their activities, and this is referred to where relevant.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

40. The Waitākere Ranges Local Board maintains its keen interest in all matters associated with the heritage area. The local board acts as the advocate for the heritage area and contributes to council’s policy and operational decisions about how to manage the heritage area. There has been a series of workshops with the local board to prepare them for the findings of the monitoring report. These covered purpose, scope, landscape and consenting assessments and the environmental monitoring programme.

Tauākī whakaaweawe Māori

Māori impact statement

41. The Act intends for ‘Deeds of Acknowledgement’ to be agreed between the mana whenua groups, Te Kawerau ā Maki and Ngāti Whātua, and the Crown or Council. A deed’s purpose is to identify opportunities for contribution by mana whenua to the management of the heritage area by the Crown or Council. As yet, deeds have not been agreed, although a process to do so is now in its early stages.

42. The purpose of a deed of acknowledgement is defined in the Act as:

· to acknowledge the particular historical, traditional, cultural, or spiritual relationship of tangata whenua of the heritage area, namely Ngāti Whātua and Te Kawerau ā Maki, with any land in the heritage area’

· to identify opportunities for contribution by mana whenua to the management of the heritage area by the Crown or Council.

43. Throughout the monitoring period, opportunities for mana whenua to contribute to monitoring and management activities have been identified on a case-by-case basis. Te Kawerau ā Maki and Council collaborated to produce the 2021 Waitākere Ranges kauri population health monitoring survey / Te Rangahau Aroturuki i ngā Rākau Rangatira o Te Wao Nui ā Tiriwa, which informs the monitoring report.

Ngā ritenga ā-pūtea

Financial implications

44. There are no direct financial implications associated with this report, however the Waitākere Ranges Local Board may wish to use the findings in the report as input for future funding discussions with the Governing Body and its own funding decisions.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45. There are no risks associated with endorsing the report, as it acts to inform future decision making in the long-term plan (10-year budget), annual and local board plans.

Ngā koringa ā-muri

Next steps

46. The 2023 five-year report will be provided to the Planning, Environment and Parks Committee for approval. Following that, the report will be published on the council’s website.

47. The 2028 five-year report will cover the period from 1 July 2022 to 30 June 2027, and preparation of that will begin in 2027.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Heritage features and objectives of the Act	47
b ⇩	Waitākere Ranges Heritage Area Five-year Monitoring Report summary of conclusions and changes	51
c	Waitākere Ranges Heritage Area Five-year Monitoring Report 2023 (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Raewyn Curran - Senior Policy Planner

Authorisers

John Duguid - General Manager - Plans and Places

Adam Milina - Local Area Manager

Waitākere Ranges Local Board

25 May 2023

Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024

File No.: CP2023/01863

Te take mō te pūrongo

Purpose of the report

1. This report confirms accountability for public funds received by the Business Improvement Districts (BID’s) within the local board area for the 2021/2022 financial year and compliance with the Auckland Council BID Policy (Kaupapa Here ā-Rohe Whakapiki Pakihi) as of 10 March 2023.

2. This report considers whether the local board should recommend to the Governing Body the setting of the targeted rates for Glen Eden Business Improvement District (BID) programme for the 2023/2024 financial year.

Whakarāpopototanga matua

Executive summary

BID-operating business associations within the local board

3. Business Improvement Districts (BIDs) are programmes where local business and property owners have agreed to work together to improve their business environment, encourage resilience and attract new businesses and customers.

4. Auckland Council approved changes to the BID policy in August 2022. These changes to the policy introduced new accountability requirements. There is a transition period until 30 June 2023 for business associations that operate a BID programme to achieve full compliance with the policy. Staff are aware some BIDs are still working towards achieving full compliance within this time period, however, the annual accountability reporting due 10 March is a set requirement.

5. Waitākere Ranges Local Board has one BID. Table 1 shows the amount of targeted rate the BID is seeking in 2023/2024.

Table 1: Amount of targeted rate for each BID in 2023/2024

Incorporated Society Name

Proposed 2023/2024 Targeted Rate

Actual 2022/2023 Targeted Rate

Change from previous year dollars/ percentage

Last year target rate amount was increased

Glen Eden Business Association Incorporated

$95,000

$95,000

+ $0

+ 0%

2021

6. BID targeted rate grants 2023/2024 - across all Tāmaki Makaurau’s 50 BID-operating business associations, 37 increased their targeted rates between 2 per cent to 50 per cent for 2023/2024, while 13 maintained the fiscal status quo.

7. Council officers, at the time of this report, confirm that:

· Glen Eden has met the BID Policy annual accountability requirements.

· Staff are supportive of the local board approving Glen Eden BID to receive their targeted rate grant for 2023/2024.

Regional overview

8. Across all Tāmaki Makaurau’s 50 BID-operating business associations 98 per cent (49 from 50 BIDs) completed the annual accountability reporting at the time of this report.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whaikupu / recommend to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2023/2024 for the following Business Improvement District (BID) programme:

i) $95,000 for Glen Eden BID.

Horopaki

Context

Auckland Council Business Improvement District (BID) Policy and BID targeted rate grant agreement

9. Auckland Council’s Business Improvement District (BID) Policy (2022) (Kaupapa Here ā-Rohe Whakapiki Pakihi) was approved by the Finance and Performance Committee and became operational on 1 August 2022. There is a ten-month transition period to allow all BIDS to become fully compliant with the current policy by 30 June 2023.

10. The policy ensures accountability for BID targeted rate funding and encourages good governance and programme management. It outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating, and disestablishing a BID programme; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.

11. The BID Policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements. The BID Team focus is on accountability for public funds received (targeted rate grant) and compliance with the BID Policy.

12. The BID Policy is supported by a BID Targeted Rate Grant Agreement, a three-year agreement signed by both Auckland Council and each BID-operating business associations executive committee. The agreement sets out the relationship between the parties, how payment will be made and that compliance with the BID Policy is mandatory. The agreement confirms the business associations independence from Auckland Council. All 50 BIDs have signed a BID Targeted Rate Grant Agreement for period 1 December 2022 to 30 December 2025.

13. Staff are aware some BIDs are still working towards achieving full compliance with the BID Policy by 30 June 2023. This report focuses on the BIDs annual accountability reporting due annually on 10 March. This is a set requirement in the policy and has a direct link to council’s Annual Budget 2023/2024 approval process.

14. Two new documents are now part of the new BID Policy annual accountability process. These documents from each BID, confirm they have submitted their accountability reporting to Auckland Council.

· Management Summary, signed by the BID manager/coordinator.

· Governance Summary, signed by the Executive Committee Chair.

The Governance Summary includes the full resolution detailing the amount of BID targeted rate grant approved by association members at their 2022 AGM for the 2023/2024 financial year.

The Chair also agrees, by signing this document, to advise council of any perceived or real/current issues that can affect compliance with the BID Policy.

15. Completed and signed Governance Summary’s received from each BID within the local board area are attached.

· Attachment A Governance Summary – Glen Eden BID.

BID Programmes

16. Local BID programmes provide value to the collective business community by delivering a suite of economic activities that respond to local needs and opportunities and are agreed by the local business community. BID programmes also provide the opportunity to work with the council group and engage with local boards.

17. The BID programme does not replicate services provided by the council but channels the capabilities and knowledge of the private sector to improve economic outcomes and achieve common goals.

18. Each business association operating a BID programme sets the BID targeted rate grant amount at its Annual General Meeting (AGM) when members vote to approve a detailed income and expenditure operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each association’s BID strategic priorities.

Decision making

Auckland Council

19. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2023/2024 and its striking (setting) of the targeted rates.

20. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Local Boards

21. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body if it is satisfied that the BID is sufficiently complying with the BID Policy.

Tātaritanga me ngā tohutohu

Analysis and advice

Glen Eden BID

22. Glen Eden BID has met the BID Policy annual accountability requirements.

BID Policy – summary of annual accountability reporting requirements

23. The BID Policy and the BID Targeted Rate Grant Agreement set out the documents that form the annual accountability reporting documents for each BID. These documents confirm membership decision-making has taken place regarding the BID programme at the 2022 AGM.

24. Other reporting requirements such as the filing of annual financial statements with the Companies Office under the Incorporated Societies Act are included in this reporting.

25. The table below sets out the documents required. The table identifies where documents have not been submitted and or are not complete.

Table 2: Business associations compliance with the BID Policy.

Business Associations – documents submitted	Glen Eden Business Association Incorporated
Statement of financial/ performance reporting 2021/2022	ü
Audited report/review 2021/2022	ü
Audit Management Letter 2021/2022	ü
Chairs report (written) 2021/2022	ü
Treasurers report (written) 2021/2022	Not submitted
Manager’s report (written) 2021/2022	ü
Approved business plan for 18 months 2023/2024	ü
Income and expenditure budget 2023/2024	ü
Draft Minutes 2022 AGM	ü
Financial/Audit reports posted to Companies Office website	ü
Mandatory Management Summary – signed by manager	ü
Mandatory Governance Summary – signed by Chair	ü
Strategic Plan *	2021-2026

Note: * Current strategic 3–5-year plans to be available upon request.

26. Using the documents and information submitted, the BID Team is satisfied that Glen Eden BID has met the requirements of the BID Policy accountability reporting.

27. Glen Eden Business Association did not present a written Treasurer report; however, the BID has confirmed this will be included in their 2023 AGM agenda planning.

28. Staff advise the local board to recommend to the Governing Body the setting of the targeted rates for 2023/2024 as follows:

· Glen Eden BID proposed BID targeted rate - $95,000.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and can facilitate environmental sustainability programmes and climate response where appropriate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. Advocacy is a key service provided by business associations that operate a BID programme. BID-operating business associations ensure the views and ambitions of their members are provided to elected representatives and council teams, including CCOs, on those policies, plans, programmes, and projects that impact them.

31. BIDs work across several Council Controlled Organisations including Auckland Transport, Eke Panuku and Tātaki Auckland Unlimited.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

33. Glen Eden BID programme tangibly supports the vision and aspirations of the Waitākere Ranges Local Board Plan 2020, best expressed in Outcome 5: Our communities experience wellbeing, belonging and participation.

Local rohe, local benefit, local funding

34. Recommending that the Governing Body sets the targeted rates for Glen Eden business association means that the BID programme will continue to be funded from targeted rates on commercial properties in their respective rohe. They will provide services in accordance with their members’ priorities as stated in their strategic plans.

35. Waitākere Ranges Local Board is among several local boards which provides additional funding to local business associations, however accountability for any grants is set by funding agreements between the local board and each business association. Those contractual obligations are separate from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

36. At the 2018 Census, Māori represented 12.7 per cent of the population living in the Waitākere Ranges Local Board area, compared to 11.5 per cent of Auckland. Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their rohe.

Ngā ritenga ā-pūtea

Financial implications

37. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from business ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the associations every quarter.

38. The targeted rate is payable by the owners of the business rated properties within the geographic area of the individual BID programmes.

39. If the Governing Body agrees with the BID targeted rate grants proposed by the business associations, the cost of grants will be met from the existing operational budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rate grants for these business associations.

41. To sustain public trust and confidence in the council, there needs to be a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.

42. The requirements and obligations of the BID Policy are intended to help minimise the potential for business associations to misuse BID targeted rate grant funds by requiring each BID to plan for their intended use, report on its activities to its members and to have its accounts annually audited.

43. For the council to be confident that the targeted rate grant funds provided to the BID-operating business associations are being used appropriately, it requires the BIDs to fully complete all annual accountability requirements under the BID Policy.

44. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds. Compliance reports are provided in May annually to each of the local boards that have BID’s operating within their areas.

Ngā koringa ā-muri

Next steps

45. If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2023/2024.

46. After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2023 to Glen Eden BID.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Governance Summary - Glen Eden BID	67

Ngā kaihaina

Signatories

Author

Gill Plume - BID Senior Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Adam Milina - Local Area Manager

Waitākere Ranges Local Board

25 May 2023

Auckland Council's Quarterly Performance Report: Waitākere Ranges Local Board for quarter three 2022/2023

File No.: CP2023/06346

Te take mō te pūrongo

Purpose of the report

1. To provide the Waitākere Ranges Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2023.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. The work programme is produced annually and aligns with Waitākere Ranges Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· one hundred and twenty-three projects (96 per cent) from the Waitākere Ranges work programme are on track for delivery and

· five have some risk or issues which are currently being managed by the relevant departments

· the Auckland Anniversary floods and ex-Cyclone Gabrielle have impacted some community facilities and delivery of services in this quarter, and some of the work done through the Ecological Restoration, General Arboriculture and Full Facilities maintenance contracts

· the Going West Trust is currently developing a plan to undertake the renovation of Shadbolt House

· Tula’i Pasifika youth leadership programme has had a full refresh

· six citizenship ceremonies were delivered by the Civic Events team

· EcoFest West 2023 ran from Saturday, 18 March through to Sunday, 16 April 2023.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activity reports a status of red (behind delivery, significant risk):

· Te Kete Rukuruku (Māori naming of parks and places) Tranche Two and Three.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whiwhi / receive the performance report for quarter three ending 31 March 2023.

Horopaki

Context

6. The Waitākere Ranges Local Board has an approved 2022/2023 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· External Partnerships

· Plans and Places.

7. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Storm events

8. On Auckland anniversary weekend, an unprecedented storm event caused flash floods and other impacts on lives, homes, possessions and businesses. This led to the declaration of a local State of Emergency on 27 January. On 12-14 February, another major storm event, Cyclone Gabrielle, followed. A National state of emergency was invoked as thousands of people were displaced, with widespread damages across large parts of the North Island.

9. A National State of Emergency was declared on 14 February, with the region transitioning to recovery mode from Friday, 3 March.

10. Some local community facilities were affected by the flooding including: Community Waitākere’s temporary location at Cranwell Childcare Centre; Te Uru Waitākere Contemporary Gallery which was closed for a number of days; West Coast Gallery which was flooded but fortunately without damage to artworks; and McCahon House which was closed in February and March due to the closure of Otitori Bay Road. Some local community facilities were used as Civil Defence Centres (CDC) including the Titirangi Shelter and Kelston Civil Defence Centre, located at the Titirangi War Memorial Hall and St Leonards Road School respectively. Kaimahi from Glen Eden and Titirangi Libraries were redirected to staff these venues, leading to their temporary closure.

11. Impacts to individual activities are reported in the work programme update (attachment A to the agenda report).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

12. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

13. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

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Key activity updates from quarter three

14. The Ecological Restoration routine seasonal works continued, with some disruption to programming due to weather related events, for example site access due to slips and road closures. General Arboriculture Maintenance started with a continuation of the parks pruning program but was then dominated by the storms of late January and cyclone Gabrielle in February. All Arboriculture resources including multiple subcontractors were directed to respond to the storm event which generated the highest recorded numbers of maintenance requests. For work related to the Full Facilities maintenance contracts, the continued rainfall sustained throughout summer created a number of operational challenges, predominantly with grass and weed control.

15. The Going West Trust is currently developing a plan to undertake the renovation of Shadbolt House; this is focused on the first phase of fundraising for the necessary repairs. They are also undertaking planning around how the house will be used once renovations are complete and starting to develop more concrete plans on this.

16. Tula’i Pasifika youth leadership programme has had a full refresh, which includes an extension of the name to Tula'i Ngāue: Tula'i means to stand or arise, and Ngāue means to move forward. In preparation for the facilitation of Tula'i, the West Auckland Pacific Community Forum (WAPF) working group have been working vigorously to recruit a young leader cohort for 2023, with ten recruited to date. This group will participate in training over the coming weeks prior to the start of the Tula'i Ngāue programme.

17. Six citizenship ceremonies were delivered by the Civic Events team with 83 people from the local board area becoming new citizens.

18. EcoFest West 2023 commenced on Saturday 18 March and will conclude on Sunday 16 April 2023. For the first time, EcoFest West was delivered as part of a region wide eco-festival in collaboration with Waiheke Resources Trust, Beautification Trust and Kaipātiki Project. A total of 130 events (including online events) were registered across West Auckland, including 40 events in Waitākere Ranges. A region-wide festival programme was provided online, and a printed programme containing West Auckland events was distributed to community facilities and retail outlets across West Auckland. The EcoFest marketing campaign included large format street posters, roadside signage, advertising in local print publications and online promotion across social media and event platforms such as Eventfinda. Activity planned for quarter four includes completing delivery of the festival on 16 April 2023, as well as an EcoFest evaluation.

Activities with significant issues

19. Te Kete Rukuruku (Māori naming of parks and places) Tranche Two and Three – names have not been received yet but are expected in April; Whakarewatanga for Ōkaurirahi planned for May; Tranche three will not commence until next financial year and continuation of this project is dependent on the financial year 2023/2024 work programme development and approvals.

Activities on hold

20. The following work programme activities have been identified by operating departments as on hold:

· Waitākere Ranges – renew park structures: project is on hold and not yet ready for delivery.

Changes to the local board work programme

Deferred activities

21. These activities are deferred from the current work programme into future years:

· Titirangi War Memorial Park – renew amenity lighting: this funding for this project has been deferred to financial year 2023/2024.

Cancelled activities

22. These activities have been cancelled in quarter three:

· Ōkaurirahi / Ceramco Park – refurbish athletics track – the park suffers from undulations as it sits on top of an ex landfill site. In quarter four, the low-lying areas of concern were filled and seeded.

· Annual event to celebrate the diversity of our communities: this programme was not in the work programme for 2022/2023 so has been cancelled. An event proposal has not been developed in the current year due to a lack of resources and uncertainty over prospect of funding for next year.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

24. Work programmes were approved in June 2022 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. This report informs the Waitākere Ranges Local Board of the performance for quarter three ending 31 December 2023.

Tauākī whakaaweawe Māori

Māori impact statement

27. Kaiwhakaawe – Māori broker: engagement with the west Auckland Māori community (mātāwaka and mana whenua) was completed for Have Your Say Events in relation to Local Board Plans and the Annual Budget. A schedule for elected members to attend ‘cultural comfort’ wānanga at the marae was confirmed, with the first few sessions already delivered. Sessions will continue in quarter four. The Ra Mokopuna at Te Kura Kaupapa o Te Kotuku was held on 24 March 2023 and was attended by all Kōhanga Reo in west Auckland.

28. Hoani Waititi Marae: in quarter three, Hoani Waititi Marae Trust continue to operate and maintain Hoani Waititi Marae, to be open and available for public use. The Trust signed a new Service Agreement with Auckland Council comment 1 July 2021 and terminating on 30 June 2026.

29. Māori Responsiveness – mana whenua engagement: the first quarterly hui for 2023, anticipated to be held in March, did not go ahead as planned and instead has been re-scheduled for April.

30. Whakatipu i te reo Māori – we grow the Māori language: library staff are continuing to champion and embed te reo Māori in everyday communication through daily greetings, mihi and karakia. Children’s programmes in both libraries consistently incorporate Māori songs and instructions, and bilingual stories where possible. Collections signage has been improved, and social media posts are being modified to include more te reo.

31. Build Capacity – Community Waitākere Resource Centre: engagement and growing relationships with mana whenua in the meetings of the West Auckland Māori Thought Leadership Collective.

32. Community arts programmes – Māori arts and culture: discussions with the long-term contractor who has managed this event have been held and a funding agreement issued. The contractor has secured the use of Hoani Waititi kura kaupapa for the event in order to cement closer ties with Hoani Waititi and encourage greater participation and engagement from local Māori communities. This year’s event will be held on Saturday, 24 June and will be included within the wider Matariki festival programme.

Ngā ritenga ā-pūtea

Financial implications

33. This report is provided to enable Waitakere Ranges Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes. There are no financial implications associated with this report.

Financial Performance

34. Net operating performance for the Waitākere Ranges Local Board is seven per cent below budget for the year to date ended 31 March 2023. This is shown in operating expenditure being six per cent below budget, and operating revenue being eight per cent below budget. Capital expenditure has achieved 39 per cent of budget spend for the year.

· Operating expenditure of $7.6 million is $607,000 (7.4 per cent) below budget.

· For ABS (Asset Based Services) operating expenditure there is an underspend of $458,000 due to lower maintenance/utility costs for community assets and parks.

· For LDI (Locally Driven Initiatives) operating expenditure there is an underspend of $189,000 where some of the programmes were delayed due to the storm event.

· Operating revenue of $431,000 is $40,000 below budget overall.

· Capital Expenditure of $1.923 million is 71 per cent of budget spent year to date.

· The financial report for the nine months ended 31 March 2023 for Waitakere Ranges Local Board area is attached as Attachment B to the agenda report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

36. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

37. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

38. The local board will receive the next performance update following the end of quarter four (30 June 2023).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Quarter three work programme update	77
b ⇩	Quarter three financial summary	113

Ngā kaihaina

Signatories

Author	Natasha Yapp – Local Board Advisor
Authoriser	Adam Milina - Local Area Manager

Waitākere Ranges Local Board

25 May 2023

Delegated local board feedback on the Land Transport Management (Regulation of Public Transport) Amendment Bill

File No.: CP2023/04545

Te take mō te pūrongo

Purpose of the report

1. To inform the Waitākere Ranges Local Board of its feedback on the Land Transport Management (Regulation of Public Transport) Amendment Bill.

Whakarāpopototanga matua

Executive summary

2. Timelines for central government consultation processes do not typically align with local board meeting timeframes to allow for matters to be reported to the local board.

3. To ensure there is the opportunity to provide input on matters of interest, at the 8 December 2022 business meeting the Waitākere Ranges Local Board resolved to delegate to the Chair to approve and submit the local board’s input into Auckland Council submissions.

Resolution number WTK/2022/1

MOVED by Member L Potauaine, seconded by Member L Manley:

That the Waitākere Ranges Local Board:

a) tautapa / delegate authority to the Chair to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

b) tuhi ā-taipitopito / note that the local board can continue to use its urgent decision process to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the Chair chooses not to exercise the delegation sought in recommendation (a).

c) tuhi ā-taipitopito / note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting.

d) tuhi ā-taipitopito / note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

CARRIED

4. The Land Transport Management (Regulation of Public Transport) Amendment Bill establishes the Sustainable Public Transport Framework (SPTF), which will replace the Public Transport Operating Model. The SPTF is a new framework for the planning, procurement, and delivery of public transport services, which addresses systemic issues affecting the sector. More information on the Land Transport Management (Regulation of Public Transport) Amendment Bill can be found here.

5. The deadline for local board feedback to be included in the council's submission was 26 April 2023, as the consultation concluded on 28 April 2023.

6. On 24 April 2023 the Chair and Deputy Chair signed off under delegation feedback from the Waitākere Ranges Local Board for inclusion in Auckland Council’s submission on the Land Transport Management (Regulation of Public Transport) Amendment Bill.

7. This feedback is appended as Attachment A.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whiwhi / receive the decision made under delegation on 24 April 2023 providing feedback from the Waitākere Ranges Local Board for inclusion in Auckland Council’s submission on the Land Transport Management (Regulation of Public Transport) Amendment Bill.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Land Transport Management (Regulation of Public Transport) Amendment Bill - Waitākere Ranges Local Board feedback, 24 April 2023	121

Ngā kaihaina

Signatories

Author	Nataly Anchicoque - Democracy Advisor
Authoriser	Adam Milina - Local Area Manager

[1] The impact of unprecedented weather events on the heritage area in January and February 2023 are acknowledged, but outside this monitoring period.

[2] See Appendix A for the complete heritage features and objectives of the act

Chairperson	Greg Presland
Deputy Chairperson	Michelle Clayton
Members	Mark Allen	Liz Manley
	Sandra Coney, QSO	Linda Potauaine