Minutes of Waitākere Ranges Local Board

Waitākere Ranges Local Board

25 May 2023

1 Nau mai | Welcome

Chairperson Greg Presland opened the meeting with a Karakia and welcomed those present.

2 Ngā Tamōtanga | Apologies

Resolution number WTK/2023/48

MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton:

That the Waitākere Ranges Local Board:

a) tuhi ā-taipitopito / note the apology from Councillor Shane Henderson on council business.

CARRIED

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member	Organisation/Position
Mark Allen	- Community Waitākere – Executive Officer - Bethells Valley Fire – Life Member - Waitākere Licensing Trust – Trustee - West Auckland Trusts Services - Director
Michelle Clayton	- Glen Eden Residents’ Association – Member - The Personal Advocacy and Safeguarding Adults Trust – Trustee - Glen Eden Returned Services Association (RSA) – Member - Glen Eden Railway Trust – Member - Te Wahi Ora Charitable Trust – Member - Glen Eden Community House - Member
Sandra Coney	- Cartwright Collective – Member - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Pest Free Piha – Partner is the Coordinator - Piha Tennis Club – Patron and Partner is the President - Piha Wetland Trust – Partner is a Trustee - Waitākere Ranges Pest Free Alliance – Partner is the Co-Chair of this group
Greg Presland	- Whau Coastal Walkway Environmental Trust – Trustee - Glen Eden BID – Member - Titirangi Ratepayers and Residents Association – Member - Waitākere Ranges Protection Society - Member - Titirangi RSA - Member
Liz Manley	- Consumer Experiences Council, Te Toka Tumai Auckland, Te Whatu Ora - Co-chair - Clinical Ethics Advisory Group, Te Toka Tumai Auckland, Te Whatu Ora - Member - Titirangi Community Arts Council Board – Member - Titirangi Ratepayers and Residents Association – Member - Laingholm District Citizens Association – Member
Linda Potauaine	- Visionwest Community Trust – Employee - New Lynn Rotary – President - Archtists Limited. - Director

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Lead	Alternate
Glen Eden Business Improvement District (Glen Eden Business Association)	Michelle Clayton	Greg Presland
Aircraft Noise Community Consultative Group	Mark Allen	Liz Manley
Ark in the Park	Mark Allen	Liz Manley
Friends of Arataki and Waitākere Regional Parkland Incorporated	Michelle Clayton	Sandra Coney
Glen Eden Playhouse Theatre Trust	Mark Allen	Linda Potauaine
Te Uru Waitākere Contemporary Gallery	Linda Potauaine	Mark Allen
Glen Eden Community and Recreation Centre Incorporated	Michelle Clayton	Mark Allen

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number WTK/2023/49

MOVED by Chairperson G Presland, seconded by Member L Manley:

That the Waitākere Ranges Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 27 April 2023 and the extraordinary minutes of its meeting, held on Thursday, 11 May 2023, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

Note: The Chairperson accorded precedence to Item 9.1 Public Forum: Hadleigh Pouesi – ZEAL.

9.1

Public Forum: Hadleigh Pouesi – ZEAL

Resolution number WTK/2023/50

MOVED by Chairperson G Presland, seconded by Member L Manley:

That the Waitākere Ranges Local Board:

a) whiwhi / receive the presentation on ZEAL and thank Hadleigh Pouesi, West Auckland Manager for ZEAL for his attendance.

CARRIED

8 Ngā Tono Whakaaturanga | Deputations

8.1	Deputation: Working Group – Keep O’Neill’s crossing open – Closure of O'Neill’s Road pedestrian level crossing, Swanson
	A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WTK/2023/51 MOVED by Member M Allen, seconded by Member L Manley: That the Waitākere Ranges Local Board: a) whiwhi / receive the presentation on the closure of the O’Neill’s Road pedestrian level crossing in Swanson and thank Graeme Petrie and Candice De Villiers, on behalf of the Working Group – Keep O’Neill’s crossing open, for their attendance. b) tono / request Auckland Transport to provide an update on: i) its assessment of the negative impacts of closing the O’Neill’s Road pedestrian level crossing ii) options for a best practice pedestrian crossing iii) its approach to provide meaningful consultation with local residents as requested in this presentation. CARRIED
	Attachments a 25 May 2023, Waitākere Ranges Local Board Item 8.1 Deputation: Working Group – Keep O’Neill’s crossing open – Closure of O’Neill’s Road pedestrian level crossing, Swanson, Presentation

8.2	Deputation: Community Concerns – Trees in the Tangiwai Reserve
	A document containing visual illustrations was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WTK/2023/52 MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton: That the Waitākere Ranges Local Board: a) whiwhi / receive the presentation on trees in the Tangiwai Reserve and thank Neil Miller and Debbie Hager, for their attendance. b) tono / request staff to organise a meeting with Neil Miller and Debbie Hager to discuss the issues raised with Tangiwai Reserve. CARRIED
	Attachments a 25 May 2023, Waitākere Ranges Local Board Item 8.2 Deputation: Community Concerns – Trees in the Tangiwai Reserve, Visual Illustrations

9 Te Matapaki Tūmatanui | Public Forum

Note: Item 9.1 Public Forum: Hadleigh Pouesi – ZEAL was considered prior to Item 8 Deputations.

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Waitākere Ward Councillors' Update

Resolution number WTK/2023/53

MOVED by Chairperson G Presland, seconded by Member S Coney:

That the Waitākere Ranges Local Board:

a) whakamihi / thank Waitākere Ward Councillor Ken Turner for his verbal update.

b) whakamihi / thank Albert-Eden-Puketāpapa Ward Councillor Julie Fairey for her attendance.

CARRIED

Art Partners Interim Service and Funding Approach for 2023/2024

Resolution number WTK/2023/54

MOVED by Chairperson G Presland, seconded by Member M Allen:

That the Waitākere Ranges Local Board:

a) whakaae / approve interim payments covering the first quarter of 2023/2024 to the following arts partners:

i) $174,916.08 to Te Uru Waitākere Contemporary Gallery Incorporated

ii) $13,182.32 to Titirangi Community Arts Council (Upstairs Gallery)

iii) $5,890.56 to McCahon House Trust

iv) $4,078.71 to West Coast Gallery

v) $4,923.41 to the Glen Eden Playhouse Theatre Trust

vi) $15,000 to Going West Trust.

CARRIED

Local Grants and Multi-Board Round Two 2022/2023 grant allocations

Vincent Marshall, Grants Advisor, was in attendance to speak of this item.

Resolution number WTK/2023/55

MOVED by Chairperson G Presland, seconded by Member L Potauaine:

That the Waitākere Ranges Local Board:

a) whakaae / agree to fund, part-fund, or decline each application in the Waitākere Ranges Local Grants Round Two 2022/2023, listed in the following table:

Application ID	Organisation	Requesting funding for	Amount requested	Amount Allocated
LG2319-211	Bishop Stream Neighbourhood Garden	Towards the costs of maintaining and improving their community garden Wirihana Road, Titirangi from 25 March 2023 to 31 July 2023	$390.18	$0.00
LG2319-215	Kiribati Federation Aotearoa	Towards providing cultural Kiribati workshops at Ranui Community Centre from 4 August 2023 to 6 August 2023	$5,828.00	$0.00
LG2319-220	Te Wahi Ora Charitable Trust	Towards cost to deliver four residential weekends for women at Te Wahi Ora Retreat Centre from 1 June 2023 to 31 December 2023 ‍	$14,219.08	$2,000.00
LG2319-222	Titirangi Baptist Church	Towards contractor’s time to provide mentoring sessions for youth at Green Bay High School from 17 July 2023 to 15 December 2023	$2,000.00	$500.00
LG2319-223	Glen Eden Playhouse Theatre	Towards cost of a replacement sound desk for the theatre from 12 June 2023 to 30 June 2023	$6,685.22	$2,500.00
LG2319-225	Glen Eden Community House Committee	Towards cost of entertainment, operation and other expensed to celebrate The International Day of the Older Person at Glen Eden Community Centre on 3 October 2023	$3,500.00	$1,000.00
LG2319-226	Piha Surf Life Saving Club	Towards IT services cost to upgrade communications project from 2 June 2023 to 30 September 2023	$4,490.00	$0.00
LG2319-227	She Sharp Charitable Trust	Towards cost to provide STEM workshops to young people in schools in the Waitakere Ranges area from 1 May 2023 to 30 September 2023	$5,000.00	$0.00
LG2319-228	Glen Eden Community House Committee	Towards upgrading children's play equipment from 1 July 2023 to 31 August 2023	$3,600.00	$1,800.00
LG2319-230	Raukatauri Music Therapy Trust	Towards venue hire and transportation cost to deliver music therapy satellite service at Titirangi Community House from 1 June 2023 to 31 May 2024	$4,586.63	$1,000.00
LG2319-232	Youthline Auckland Charitable Trust	Towards contribution to the Waitakere Ranges share of the annual budgeted for training and supervising volunteers from 1 June 2023 to 31 December 2023	$3,000.00	$0.00
LG2319-233	Royal Forest & Bird Protection Society of NZ Inc - Waitakere Branch	Towards contractor time for project Habitat te Henga - Te Henga Wetland private properties from 1 June 2023 to 2 June 2023	$12,500.00	$2,000.00
LG2319-234	Kidz Need Dadz Charitable Trust New Zealand	Towards office rent in Henderson from 1 May 2023 to 31 October 2023	$10,000.00	$0.00
LG2319-235	Sport Waitakere	Towards Gear Up initiative at Te Henga/Bethells Beach Reserve from 3 June 2023 to 30 June 2024	$1,874.64	$0.00
LG2319-236	The UpsideDowns Education Trust	Towards a 12-month speech and language therapy programme for kids with down-syndrome in the Waitakere Ranges area from 2 June 2023 to 2 June 2024	$4,820.00	$2,000.00
LG2319-237	Playhouse Theatre Incorporated	Towards Frozen Jr youth musical performance from 14 October 2023 to 28 October 2023	$10,014.82	$1,000.00
Total			$92,508.57	$13,800.00

b) whakaae / agree to fund, part-fund, or decline each application in the Waitākere Ranges Multi-Board Grants Round Two 2022/2023, listed in the following table:

Application ID	Organisation	Requesting funding for	Amount requested	Amount Allocated
MB2223-201	Fix Up Look Sharp	Towards leasing costs of the 2 spaces in Onehunga and Avondale from June 2023 until June 2024	$1,500.00	$0.00
MB2223-206	Waitakere City School of Dance	Towards financial support to transport cost, accommodation, and entry fee to performing Arts Competitions Association of NZ (PACANZ) nationals event in Palmerston North (October 2023)	$2,000.00	$0.00
MB2223-215	Big Buddy Mentoring Trust	Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2023 - September 2024)	$10,000.00	$500.00
MB2223-221	Auckland Softball Association Inc.	Towards ongoing operating expenses for facilitating softball leagues and tournaments in the Auckland Region from June 2023 to December 2023	$1,500.00	$1,000.00
MB2223-224	Bellyful New Zealand Trust	Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024	$2,000.00	$1,000.00
MB2223-226	OutLine New Zealand Incorporated Donation Account	Towards volunteer training and support, advertising costs, clinical supervision, insurance, office expenses, and operational IT costs	$1,500.00	$0.00
MB2223-228	The Reading Revolution	Towards wages of the manager for the shared reading programme at local libraries and retirement villages and community hubs	$2,000.00	$1,000.00
MB2223-232	Zeal Education Trust - Waitakere	Towards operational costs to deliver the West Auckland Street Youth Work Project and Community Activation programme from 1 July 2023 to 30 June 2024	$4,000.00	Deferred
MB2223-233	Supporting Families In Mental Illness NZ(SFNZ) Limited	Towards the northern region manager's salary from 1 June 2023 to 30 June 2023	$2,000.00	$0.00
MB2223-242	KidsCan Charitable Trust	Towards administration costs from 5 June 2023 to 15 December 2023	$1,500.00	$0.00
MB2223-246	Sport Waitakere Trust	Towards facilitator costs for online workshops from July 2023 to June 2024	$2,576.00	$0.00
MB2223-249	BirdCare Aotearoa	Towards coordinator wages from 1 June 2023 to 31 May 2024	$10,000.00	$2,000.00
MB2223-252	The Operating Theatre Trust trading as Tim Bray Theatre Company	Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023	$3,543.00	$0.00
MB2223-257	Garden to Table Trust	Towards salaries, mileage and home office cost to deliver Garden to Table Food Education Programme at 44 schools from 1 June 2023 to 31 May 2024	$4,000.00	$1,500.00
MB2223-261	Kahui Tu Kaha - Operating Account	Towards venue hire, catering costs, gardening materials, Pasifika craft and activity resources, gym and Hikoi resources, Maori crafts and activity resources, production and printing costs, and guest speakers	$2,000.00	$0.00
MB2223-266	Recreate NZ	Towards youth programme costs, facilitation, and volunteer costs for the delivery of 40 youth events from 1 May 2023 to 30 April 2024	$2,800.00	$0.00
MB2223-273	Fair Food Trust	Towards compost bins, tables, scales, mats, waste bins, volunteer training and reusable bags for the fair food warehouse from June 2023 to October 2023	$748.00	$748.00
MB2223-274	Interacting	Towards radio comms, face painters, bins, project manager, film tutor, jewellery making tutor, and mould making tutor at the Interact Festival from 30 October 2023 to 10 November 2023	$2,440.00	$1,000.00
Total			$56,107.00	$8,748.00

c) tinaku / defer consideration of the following Waitākere Ranges Multi-Board Grants Round Two 2022/2023 grant application until the 22 June 2023 meeting:

Application ID	Organisation	Requesting funding for	Amount requested
MB2223-232	Zeal Education Trust - Waitakere	Towards operational costs to deliver the West Auckland Street Youth Work Project and Community Activation programme from 1 July 2023 to 30 June 2024	$4,000.00

CARRIED

Approval for a new private road name at 678 and 680 Swanson Road, Swanson

Resolution number WTK/2023/56

MOVED by Member S Coney, seconded by Member L Manley:

That the Waitākere Ranges Local Board:

a) whakaae / approve the name “Te Uru Huarākau Lane” for the new private road created by way of subdivision undertaken by CKL NZ Limited in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN6043129, SUB60403201 and RDN90107173).

CARRIED

15	Waitākere Ranges Heritage Area Five-year Monitoring Report 2023
	Eryn Shields, Team Leader Planning, and Raewyn Curran, Senior Policy Planner were in attendance to speak of this item.
	Resolution number WTK/2023/57 MOVED by Member M Allen, seconded by Chairperson G Presland: That the Waitākere Ranges Local Board: a) generally endorse the Waitākere Ranges Heritage Area Five-year Monitoring Report 2022 and refer the report to the Planning, Environment and Parks Committee for approval. b) tautapa / delegate authority to the Local Board Chair to provide Local Board feedback to the Manager Planning, Regional, Northwest and Islands to make any minor amendments and to provide the message from Waitākere Ranges Local Board Chair Greg Presland to the Waitākere Ranges Five-year Monitoring Report 2023 prior to approval by the Planning, Environment and Parks Committee. c) tono / request that the Governing Body and Senior Managers strongly consider the Waitākere Ranges Heritage Area Five-year Monitoring Report 2022 and its findings during the development of the 2024-2034 Long-term Plan. d) whakamihi / thank Raewyn Curran, Senior Policy Planner and Eryn Shields, Team Leader Planning and other staff for their hard work in preparing the Waitākere Ranges Heritage Area Five-year Monitoring Report 2022. CARRIED
	Note: Under Standing Order 1.9.7, Member S Coney requested her dissenting vote be recorded against clause a).

Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024

Resolution number WTK/2023/58

MOVED by Deputy Chairperson M Clayton, seconded by Member M Allen:

That the Waitākere Ranges Local Board:

a) whaikupu / recommend to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2023/2024 for the following Business Improvement District (BID) programme:

i) $95,000 for Glen Eden BID.

CARRIED

Auckland Council's Quarterly Performance Report: Waitākere Ranges Local Board for quarter three 2022/2023

Resolution number WTK/2023/59

MOVED by Deputy Chairperson M Clayton, seconded by Member L Potauaine:

That the Waitākere Ranges Local Board:

a) whiwhi / receive the performance report for quarter three ending 31 March 2023.

b) whakataha / reallocate $5,000 from the 2022/2023 Local Civic Events budget (work programme ID 459) and $4,800 from the 2022/2023 Anzac Services budget (work programme ID 458) to Youth: Build Capacity (work programme ID 445).

c) whakataha / reallocate $8,000 from the Event partnership fund (work programme ID 461) to Move the relocatable pump track (work programme ID 3602).

CARRIED

Delegated local board feedback on the Land Transport Management (Regulation of Public Transport) Amendment Bill

Resolution number WTK/2023/60

MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton:

That the Waitākere Ranges Local Board:

a) whiwhi / receive the decision made under delegation on 24 April 2023 providing feedback from the Waitākere Ranges Local Board for inclusion in Auckland Council’s submission on the Land Transport Management (Regulation of Public Transport) Amendment Bill.

CARRIED

19	Chair's Report - Greg Presland
	A copy of the report was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WTK/2023/61 MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton: That the Waitākere Ranges Local Board: a) whiwhi / receive Chair Greg Presland’s May 2023 report as tabled. CARRIED
	Attachments a 25 May 2023, Waitākere Ranges Local Board Item 19 Chair's Report - Greg Presland: Report

Hōtaka Kaupapa / Governance Forward Work Programme

Resolution number WTK/2023/62

MOVED by Chairperson G Presland, seconded by Member L Manley:

That the Waitākere Ranges Local Board:

a) whiwhi / receive the Hōtaka Kaupapa / Governance Forward Work Programme for May 2023.

CARRIED

Workshop Records

Resolution number WTK/2023/63

MOVED by Member M Allen, seconded by Deputy Chairperson M Clayton:

That the Waitākere Ranges Local Board:

a) whiwhi / receive the workshop records for 6 and 20 April 2023.

CARRIED

22 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.02 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Greg Presland
Deputy Chairperson	Michelle Clayton
Members	Mark Allen
	Sandra Coney, QSO
	Liz Manley
	Linda Potauaine