Agenda of Auckland Domain Committee

Auckland Domain Committee

29 May 2023

Synthony Event - 2024 (Date to be confirmed)

File No.: CP2023/06572

Te take mō te pūrongo

Purpose of the report

1. The purpose of this document is to notify the Auckland Domain Committee of the proposed event activity below and request their approval as per the Auckland Domain event Operational Guidelines.

Whakarāpopototanga matua

Executive summary

2. Auckland Unlimited would like to seek the approval of the Synthony event for 2024.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) whakaae / approve in principle the Synthony event to take place in the Auckland Domain for early 2024, as proposed in the event summary of the report.

Horopaki

Context

3. The Auckland Domain is a high-demand site for a range of events. This is due to its central location, large capacity, public transport networks, limited adjacent residents and hospitality offerings.

4. To manage these demands the Auckland Domain Committee adopted the Auckland Domain Event Operational Guidelines on 30 March 2015 (ADC/2016/9).

5. As per the guidelines, an event permit requires landowner approval from the Auckland Domain Committee if they:

• are ticketed and/or;

• take place over multiple days (more than 48 hours) including pack in and pack out and/or;

• require an authorized road closure.

Tātaritanga me ngā tohutohu

Analysis and advice

6. Synthony is a NZ originated orchestral event that forms a unique collaboration between DJs, orchestras and feature vocalists and musicians performing the biggest dance tracks of the last 30 years, complete with an immersive light, laser, and visual spectacle.

7. Tātaki Auckland Unlimited (TAU) Major Events has supported Synthony since 2019. Originally held in the Auckland Town Hall, Synthony has grown from a 9,000-person event to a 20,000+ person event with the goal of growing it year on year and making it an iconic event on the Auckland Calendar. TAU will continue to support the growth of the event to attract international artists and visitors and continue to benefit Auckland.

8. Synthony in the Domain 2023 achieved 9,154 visitor nights and a positive change of $1,705,618 to Auckland’s GDP. The event organizers also worked with KAIHAKA, a local iwi group, who performed a powerful Haka to open Synthony No.4, and with the charity - Playing it Strange – who provided an opportunity for students to attend a rehearsal with the Auckland Philharmonic Orchestra.

9. Despite the rain date needing to be activated, the feedback from all key stakeholders (Police, Security, Museum, Hospital, Wintergarden Pavilion, Heritage Team, Sports Parks Team, Arborist Team, and Waste Management) and attendees was incredibly positive with no major concerns raised about the operation or delivery of the event.

10. The show targets an audience comprising of both male and female 20 to 50 years old. With iconic and well-known tracks, and the elegance of an orchestra that is universally appreciated, SYNTHONY will be attractive across multiple markets and cultures. Through its simplicity and broad appeal, it is unique, universal and transcends cultures.

11. The event organizers successfully applied for a Resource Consent (LUC6041226) providing unitary plan support for a total of 5 annual events, expiring in 2027.

12. The exact date of Synthony is still to be confirmed, pending consultation with Auckland Council Community Facilities, Auckland Museum, Winter Garden Pavilion, Auckland Hospital, and other key stakeholders. Once a final date has been agreed upon, a notification will be distributed to the domain committee.

Location	Date Preference	Date	Time(s)	Detail
Auckland Domain Zone 1 (refer to site map in appendix 1)	1	Fri 02 Feb	0700	Pack In begin
		Fri 09 Feb	TBC	Rehearsal
		Sat 10 Feb	0200-2200	Live Event
		Sun 11 Feb	0200-2200	Rain Date
		Tue 13 Feb	1730	Pack out end
	2	Fri 09 Feb	0700	Pack In begin
		Fri 16 Feb	TBC	Rehearsal
		Sat 17 Feb	0200-2200	Live Event
		Sun 18 Feb	0200-2200	Rain Date
		Tue 20 Feb	1730	Pack out end
	3	Fri 29 Mar	0700	Pack In begin
		Fri 05 Apr	TBC	Rehearsal
		Sat 06 Apr	0200-2200	Live Event
		Sun 07 Apr	0200-2200	Rain Date
		Tue 09 Apr	1730	Pack out end

IMPACT ASSESMENT

Category	Impact Assessment
Public restrictions	Minimal impact · Event is ticketed event and is part of the Tātaki Auckland Unlimited Major Event programme working to enhance Auckland as a culturally vibrant city and a more resilient destination. · Event is for the wider positive benefit to public and is aligned with the Auckland Council Events Policy 2013.
Utilize Zones / expanse of area occupied	Significant Impact · Event restricts the public from a significant portion of Zone 1 however the use of the other areas of the Domain can continue with no impact or minimal disturbance to the regular users.
Duration and timing of events (including pack in and out time)	Significant Impact · Use of zone 1, over 12 consecutive days for the event which may displace sporting activity. · Sports groups will be consulted, and if necessary – provided with assistance to temporarily relocate to other facilities that meet their requirements. · The event organizer and major event facilitator will work closely with Community Facilities and Sports Parks team(s) to minimize impacts on the sporting seasons.
Values of area occupied	Minimal impact · Area being utilized is not near a significant cultural or historic heritage site or significant trees. Feedback will be provided by Auckland Council heritage and arborist teams.
Pedestrian Flows	Minimal impact · Directing of pedestrians where paths are already formed
Impact on public vehicle access	· Grandstand Road will be closed in the lead up to Synthony in the Domain to assist in the safe build of all required infrastructure · Limited roads around Auckland Domain will be closed during event live to control the flow of patrons to the event.
Infrastructure involved	Medium impact · Wherever possible structures will be weighted instead of pegged and placed only outside the dripline of trees. · Any ground penetration will first be permitted by the sports parks and/or community facilities teams.
Hanging Objects	No anticipated impact
Event vehicle Movements	Medium impact · Wherever possible structures will be weighted instead of pegged and placed only outside the dripline of trees. Any ground penetration will first be permitted by the sports parks and community facilities teams.
Access to power and water	No significant impact.
Amplified noise	Medium impact · Amplified music is core to the event. · Noise limits must be consistent with permitted activities set out in the Auckland Unitary Plan. · 1 Noise Day will be used for this event.
Lighting	Significant Impact · Hours of event lighting programme · Consultation with the Hospital and CAA
Use of water features	No impact
EVENT OPERATIONS

Resource consent	· Synthony in the Domain has a Resource Consent for this activity. Reference number: LUC60412260 · LOA: The event requests Landowner Approval from the Auckland Domain Committee and will continue to work alongside the Auckland Council Community Facilities and Sports Parks teams to gain the final approvals required. · Heritage: The event will gain approval from Auckland Council Heritage · Park Management: The event will ensure that it abides by the park management conditions of their landowner approval.
Building consent	· It is proposed that there will be a large main stage, and numerous smaller structures that will all require a building consent or exemption. Other structures include, fencing, marquees over 100m2, and gantries. · All necessary building approvals will be applied for and obtained prior to the opening of the festival. All structures will be fixed under the guidance of the Sports and Park managers.
Amplified sound	Performances on stage will run from 1400-2200, 1 noise days will be applied for, allowing for noise readings at the nearest residential boundary.
Fireworks	There may be fireworks used at this event. The Civil Aviation Authority, Fire and Emergency NZ, and Auckland Hospital will all be notified of this activity. Any relevant permits will be obtained by the Pyrotechnics contractor and kept on file by Tātaki Auckland Unlimited

Category	Impact Assessment

Drones	A drone will be flown by a certified drone pilot in order to collect promotional material of the event. Landowner consent will be requested through AC parks for the use of a drone. The CAA and local aerodromes will be notified of this activity if required.
Food health / catering	The event will provide catering for staff, and food stalls for all attendees. All providers will have environmental health licenses.
Alcohol	The event will apply for a Special Alcohol License in order to supply alcohol for consumption on site within agreed boundaries. Outside of these boundaries, the existing liquor ban will apply.
Generators	A site plan including generator locations will be worked through with community facilities before installation. All generators will be suitably isolated and bunded where required and placed outside of the dripline of trees.
Waste management	Liquid waste (oil, grease) disposal facilities will be on-site for catering to use. Full waste management plans will be submitted to Auckland Council Solid Waste for review and approval.
Electricity	The on-site electricians will provide electrical support for the event. The supplier is still to be confirmed and a plan will be developed for review
Gas	n/a
Lighting	Additional lighting for the event will be used, as part of the event permit a lighting plan will be worked through with community facilities.
Toilets	Additional portable units will be supplied for this event. The supplier is still to be confirmed and the final locations for these units will be agreed with the appropriate stakeholders before installation. Each location will have at least one accessible unit
Water	Access to water will be required for food vendors and will be reticulated for usage.
Amusement device license	The event organizer will be utilizing a reputable amusement device provider and all amusement device licenses will be approved with the Auckland Council bylaws team.
Public liability insurance	The PLI for this event will be kept on file and available upon request.
Security	A security plan will be provided to the NZ Police for review and approval.
Health and safety	A health and safety plan will be supplied to Auckland Unlimited for review.
Command and control:	The event will have an Onsite Operations Centre (OSOC). The operating days and times are still to be confirmed.

TRAFFIC MANAGEMENT

Category	Impact Assessment

Road Closures	A traffic management plan will be submitted by the organizer and provided to Auckland Transport for approval.
Parking Restrictions / Advisory Signage	Parking restrictions will be in place on the following roads for all traffic (except authorized and emergency vehicles):
Public Transport	The public are encouraged to use public transport with main transport hubs of Grafton, Parnell and Newmarket promoted for this event.
Event parking	n/a

EVENT COMMUNICATIONS

Category	Impact Assessment

Local Notification

· Event Letter drop.

· Advisory signage/mechanism

· Public Notices.

A letter drop will be completed in the surrounding streets to both businesses and residents leading up to the event. As part of the ongoing consultation and event concept development, the event will continue conversations with the Auckland Hospital, Wintergarden Pavilion, Auckland Museum, Grafton Residents Association, and the Parnell Business Association.

Promotion

· Advertising channels

· Sponsorship / funding.

Website, radio, television commercials and print material.

13. Site Map: Synthony in The Domain site map for 2023 is attached to this report.

14. It is not expected that the 2024 event will vary significantly from the 2023 event, however, it is expected that the 2024 event footprint will increase slightly (to include more of the top sports field) to allow for more space for F&B vendors and activations as well as the event entry lanes.

15. In 2023, Duco worked closely with Auckland Stadiums Crowd Management and Security Management teams to ensure the site build for Synthony in The Domain maximized the space, protected the integrity of Auckland Domain, and also offered the safest, most secure map in Auckland. Key focuses were on reducing pinch points, congestion, and ensuring safe and secure egress at the end of the event, or in case of emergency, which will once again

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. Minimising the potential climate impact of these events is a key consideration of the event permit process, in particular waste management requirements.

17. Sustainability summary from AUL Major Event Feasibility Report

· Encouraging the use of public transport

· Following zero waste event guidelines.

· Waste provider must do back-end sorting of waste.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The Event Facilitation team will consult with Auckland Transport, as per the event facilitation process, to ensure the road closures are adequate to support the events and minimise displacement of public and nearby residents.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Feedback from the Waitemata local board will be sought once more detailed information becomes available.

Tauākī whakaaweawe Māori

Māori impact statement

20. The Auckland Domain is a significant site for many iwi in the region. The Auckland Domain is a historic site of conflict and peace. The memorial on Pukekaroa and the displays and interpretation managed by the Auckland War Memorial Museum pay tribute to significant events for Māori and the importance of the site to mana whenua.

21. Staff have not currently identified any significant impact for Māori in the event permit request for any of the events we are seeking approval for.

22. The event organiser will consult with Mana Whenua through the facilitation process where required. Consultation will be conducted if a resource consent is required and/or the utilisation of Sites of Significance.

23. Summary from AUL Feasibility report:

· Kia ora Te Ahurea – Māori Identity and Culture:
Kapa haka moment within the show. Māori performers

· Kia ora Te Reo – Māori language:
Use of te reo greetings by MC, and in marketing comms

· Kia ora Te Umanga – Māori Business, Tourism and Employment:
Procurement plan developed to include Māori performers, event professionals, and food vendors.

Ngā ritenga ā-pūtea

Financial implications

24. The event facilitation process allows council to recover costs for remedial works that may be required following an event.

25. The event is applying to be part of 2022 Auckland Unlimited Major Event investment portfolio.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The event facilitation process is designed to mitigate the risk of having events in public open space.

27. Although the committee may approve the event, further stakeholder consultation is required under the Trading and Events in Public Places Bylaw (2015). Event Facilitation staff will work with stakeholders including the Auckland Hospital to meet the requirements however, if one or more stakeholders’ requirements cannot be met the event may not be able to proceed.

28. The events applications currently have tentative bookings for the domain. No conflicting sporting matches can be booked as a result.

29. The Sports Parks Bookings Team would need to work with the relevant sporting bodies to determine if alternative locations can be found to accommodate the scheduled games.

Ngā koringa ā-muri

Next steps

30. As part of the Trading and Events in Public Places Bylaw 2015, all events in public open space are required to have an event permit.

31. The facilitation process outlines the series of steps to be completed for an event permit to be issued. This process is designed to ensure compliance, legality and ultimately a safe and enjoyable event.

32. Stakeholder consultation and approval will be obtained through the facilitation process from various internal and external parties. This process aims to ensure the operational plans for the event presents the minimum amount of risk and disruption possible to the land and local communities.

33. Stakeholders who are requested to either approve the event or provide feedback may include but is not limited to:

· Auckland Transport (Streetscapes, Special Events and Public Transport)

· Auckland Council Community Facilities

· Auckland Council Environmental Health (Noise)

· Auckland Transport Harbour Master

· Auckland Council Heritage

· Auckland Council Resource Consents

· Auckland Council Waste Solutions

· Auckland Council Animal Management

· Auckland Council Bylaws

· Auckland Council Alcohol Licensing

· Auckland Council Building Consents

· Auckland Council Health & Safety

· Auckland Council Street Trading

· Civil Aviation Authority

· Civil Defence

· Auckland Hospital

· NZ Police

· Fire and Ambulance

· Local Businesses and Residents.

34. Following receipt of all relevant approvals required, the Event Facilitation team will issue a permit for the event.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Site Map: Synthony in The Domain site map for 2023 (Under Separate Cover)

Ngā kaihaina

Signatories

Author	Jane Mason – Operations Manager Auckland Unlimited Major Events
Authoriser	Martin van Jaarsveld - Head of Specialist Operations

Auckland Domain Committee

29 May 2023

Auckland Domain Committee Event Approvals Report May 2023

File No.: CP2023/05821

Te take mō te pūrongo

Purpose of the report

1. To provide landowner approval in principle for an event permit application – Spring City Music Festival to take place at Auckland Domain on Friday 17 and Saturday 18 November 2023.

Whakarāpopototanga matua

Executive summary

2. This report seeks approval of an event permit application for the Spring City Music Festival to be held on Friday 17 and Saturday 18 November 2023.

3. After a successful first year in 2022, Spring City is coming back to Auckland Domain as a single stage, two-day music festival.

4. The event organiser, Endeavour Live Limited, is a professional company which specialises in the creation and production of uniquely different live entertainment experiences across New Zealand. They bring together over 50 years of live entertainment experience from small-scale, boutique concerts through to massive outdoor multi-day camping festivals.

5. As per the Auckland Domain Event Operational Guidelines, an event permit requires landowner approval from the Auckland Domain Committee six months prior to the proposed event date.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) whakaae / approve in principle the Spring City Music Festival to take place over two days on Friday 17 and Saturday 18 November 2023 at Auckland Domain.

Horopaki

Context

6. The Auckland Domain is a high profile, centrally located green open space that is in constant demand as a venue for passive and active recreation, including events. This is due to the domain’s central location, large capacity, public transport networks, limited adjacent residents and hospitality offerings.

7. To manage demands for use of the park, the Auckland Domain Committee adopted the Auckland Domain Event Operational Guidelines on 30 March 2015 (ADC/2016/9).

8. As per the guidelines, an event permit requires landowner approval from the Auckland Domain Committee if the event:

i) is to be ticketed and/or:

ii) will take place over multiple days (more than 48 hours), including pack in and pack out and/or:

iii) requires an authorised road closure.

9. Staff have received an event permit application and operational proposal (Attachment A) from Endeavour Live Limited (Endeavour Live) for the Spring City Music Festival to be held at the Auckland Domain on Friday 17 and Saturday 18 November 2023.

10. The proposed festival is a large scale, ticketed event that aims to build on the success of 2022 and bring an indie, electronic two-day music festival concept intended to celebrate and showcase all that Tāmaki Makaurau has to offer. It will include:

i) VIP marquees

ii) General admission space

iii) Food vendors

iv) Licenced bars.

11. The event will require:

i) Four days for pack in and setup

ii) Two days for event delivery

ii) Three days for pack out and removal

iii) A total of 9 days on site

12. It is anticipated that a crowd of approximately 10,000 people per day will attend the event.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Table 1 shows the impact assessment that was carried out using the criteria in section 2.4 ‘Landowner Assessment Criteria’ of the Auckland Domain Events Operational Guidelines document.

Table 1: Impact assessment Spring City Music Festival

Event Category	Impact Assessment – Minimal or Significant
Public restrictions	Minimal impact · The event is ticketed and will be fenced, excluding the general public and park users, for health and safety reasons. · The event does provide wider positive benefit to the general public and local economy.
Utilises zones / expanse of area occupied	Significant impact · The event will restrict the general public from a portion of Zone 1. · The use of other areas of the park can continue and there is likely to be minimal disturbance to or impact on the regular users of the domain. · The number of events taking up Zone 1b, being the ‘cricket grounds’ will be restricted in accordance with the Auckland Domain Act, to 7 days, maximum for one event.
Duration and timing of event (including pack in and pack out)	Significant impact · Pack in and out of the event is during the peak use periods based on season and use. · Events can be up to 12 days ( 7 days in Zone 1), including pack in and pack out. · There will be minimal displacement of sport as the event booking has been submitted before the seasonal allocations for cricket are open.
Values of area occupied	Minimal impact · The area being utilised is not close to a significant cultural or heritage site or protected trees.
Pedestrian flows	Minimal impact · Non-event pedestrians outside the event are still able to use all existing access routes within the Domain.
Impact on public vehicle access	Significant impact · A traffic management plan will be in place for seven days and some vehicle access will be restricted due to required road closures, causing a level of disruption.
Infrastructure involved	Significant impact · Event plans will ensure that the grounds within the park are not adversely affected by heavy structures to the satisfaction of the appropriate operational staff. · If necessary, a turf protection plan with added protection for cricket wickets, will be required to ensure the grounds will be protected during the event or reinstated afterwards.
Hanging objects	No impact from the event footprint.
Event vehicle movements	Significant impact · Event vehicle access required through grassed areas will need to be away from trees. · Vehicles will be restricted to 1.5 tonne. · No vehicle movements will be allowed in areas outlined as No Infrastructure Zones.
Access to power and water	No impact from the event as all water and power sources will be brought onto site as part of the event infrastructure.
Amplified noise	Significant · Amplified music is core to this event. · Noise limits must be consisted with permitted activity provisions set out in the Auckland Unitary Plan.
Use of water features	No impact from the event

14. Staff recommend that the Auckland Domain Committee approve in principle the Spring City Music Festival by providing landowner approval for the event, scheduled to take place on the Auckland Domain for Friday 17 and Saturday 18 November 2023.

15. The recommendation is based on the level of operational documentation provided to date, the event organisers degree of experience and the experience of working with the event in 2022. For this reason, staff recommend approval of the event, as outlined for the second year.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. The event will be managed in a way to ensure waste management has minimal effects on climate change.

17. The event strongly encourages participants attending the event to take public transport or ride share to reduce congestion around the Domain.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The Event Facilitation team will consult with and seek feedback from stakeholders across the Council group, as required through our facilitation process.

19. This process aims to ensure the operational plans for the event presents the minimum amount of risk possible to the land, stakeholders within the Auckland Domain and the local community.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. Events can cause disruption to residents surrounding business. The Auckland Domain Event Operational Guidelines outlines the minimum level of consultation required with affected stakeholders, and this will be abided by within the council’s event facilitation process.

21. The Waitemata Local Board will receive our ‘Notification to Local Board’ seeking their feedback. Any concerns or feedback will be listened to and mitigated if necessary.

22. Auckland Transport with be consulted to ensure the proposed road closures are adequate to support the event activities and minimise displacement of public and nearby residents, business, and services, especially Auckland Hospital.

23. The impact assessment table does demonstrate a significant impact to the public space due to the length of time from pack in to pack out. However, we have processes in place to ensure all risks have been mitigated, including site visits with stakeholders and the event organiser pre and post event.

Tauākī whakaaweawe Māori

Māori impact statement

24. Auckland Domain is considered of great importance to many iwi in the region. The Domain is seen as a historic site of conflict and peace. The memorial on Pukekora and the displays and interpretation, managed by the Auckland War Memorial Museum, pay tribute to significant events for Māori and the importance of the site to mana whenua.

25. The event organiser will consult with mana whenua through the event facilitation process where required. Consultation will occur on occasions where a resource consent is required and/or utilisation of Sites of Significance.

26. For the proposed event no matters have been identified to date but will be considered through the process of issuing the event permit.

Ngā ritenga ā-pūtea

Financial implications

27. The event facilitation process allows the council to recover costs for any remedial work that maybe required following an event. This event required remediation last year post event due to the rain fall, however we had no issues with the organiser paying the reinstatement costs.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. The event facilitation process outlines the series of steps to be completed for an event permit to be issued. This process is designed to ensure compliance, legality and ultimately a safe and enjoyable event for all.

29. Although the Auckland Domain Committee gives landowner approval, the process does not stop there. Further stakeholder consultation and approvals are required under the Public Trading, Events and Filming Bylaw (2022).

30. Event Facilitation staff will work with stakeholders, including the Auckland Hospital, to meet their requirements, however if one or more stakeholders’ requirements cannot be met the event may not be able to proceed.

31. The event application is in process with tentative bookings for the Domain. If there was to be another event or sport booking enquiry any potential clashes can be mitigated.

Ngā koringa ā-muri

Next steps

32. As part of the Public Trading, Events and Filming Bylaw (2002), all events in public open space are required to hold an event permit, to gain this permit they have the support of the landowner which is the Auckland Domain Committee.

33. Stakeholder consultation will continue, and approvals will be obtained through the event facilitation process from the relevant internal and external stakeholders.

34. Stakeholders are required to either provide a form of operational approval for the event or provide feedback may include but are not limited to:

i) Auckland Council teams

· Community Facilities

· Event Health and Safety Advisor

· Sports Parks

· Heritage

· Regulatory Compliance teams

· Waste management

ii) Auckland Transport teams

· Special Events

· Public Transport

· Parking

iii) Other relevant stakeholders

· Auckland Museum

· Waitemata Local Board

· Auckland Hospital

· NZ Police

· St John Events

· Civil Aviation Authority

· Local businesses and residents

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Spring City Event Proposal (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Lisa Kent - Manager Event Facilitation

Authorisers

Justine Haves - General Manager Regional Services & Strategy

Martin van Jaarsveld - Head of Specialist Operations

Auckland Domain Committee

29 May 2023

Pukekawa / Auckland Domain Parks & Community Facilities Work Programme 2023-2026

File No.: CP2023/05880

Te take mō te pūrongo

Purpose of the report

1. To seek endorsement of the draft Parks & Community Facilities Regional Work Programme 2023-2026, for Pukekawa / Auckland Domain.

Whakarāpopototanga matua

Executive summary

2. This report sets out the proposed Parks & Community Facilities Regional Work Programme 2023-2026 for Pukekawa Auckland Domain.

3. Endorsement of the work programme and associated budgets is sought for the 2023/2024 – 2025/2026 financial years.

4. The Parks & Community Facilities Pukekawa / Auckland Domain draft work programme will be presented to the Planning, Environment and Parks Committee in May 2023 and key projects include:

· Centennial and Watson Bequest walkways renewal

· Historic glasshouses renewal

· Wastewater pipe renewals

· Sports field drainage upgrades

· Replacement of the Kiosk carpark amenity block

5. The Pukekawa / Auckland Domain work programme will be presented to the Planning, Environment and Parks Committee as part of the Customer and Community Services regional capital work programme in early August 2023.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) ohia / endorse the proposed Parks & Community Facilities Regional Work Programme for Pukekawa / Auckland Domain 2023-2026 as set out in Attachment A to this report.

Horopaki

Context

6. The Pukekawa / Auckland Domain Parks & Community Facilities work programme is allocated funding from the regional renewals and development programme budget.

7. Regional work programmes are presented to the Planning, Environment and Parks (PEP) Committee for approval each year. The 2023-2026 Parks & Community Facilities Regional Work Programme for Pukekawa / Auckland Domain, detailed in the Attachment A, sets out the projects to be delivered by Parks & Community Facilities. Any resolutions of the Pukekawa / Auckland Domain Committee relating to the work programme will be considered in any recommendation and provided verbatim to the PEP committee.

8. The projects identified in the work programme have been prioritised for investment based on asset condition assessments and master plan projects.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The proposed work programme is made up of activities continuing from previous financial years and new initiatives.

10. The proposed three-year Pukekawa / Auckland Domain work programme includes:

· Centennial and Watson Bequest walkways renewal,

· Historic glasshouses renewal,

· Wastewater pipe renewals,

· Improvements to address sports field drainage, and

· Replacement of the Kiosk carpark amenity block.

11. Budget allocations within the work programme are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery process. Greater clarity will be determined around the specific work required and the cost of delivery of that work once the details are defined.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. Activities in the proposed work programme will have an impact on greenhouse gas emissions and contribute towards climate change adaptation. These impacts will be considered as projects progress and will be reported to the committee at future reporting opportunities. The sorts of impacts to be considered included:

· Maximum upcycling and recycling of old material

· Installation of energy efficiency measures

· Building design to ensure the maximum lifetime and efficiency of buildings are obtained

· Lifecycle impacts of construction materials (embodied emissions)

· Exposure of building location to climate change hazards (sea level rise, flooding (floodplains), drought, heat island effect)

· Anticipated increase in carbon emissions from construction, including contractor emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. The 2023-2026 Parks & Community Facilities regional work programme has been developed in consultation with teams across the Parks and Community Facilities department and the wider Customer and Community Services directorate. The intent is to improve the integration of our advice to the committee and overall to improve the quality of advice through collaboration and understanding across departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Members of the Waitematā Local Board who sit on the Auckland Domain Committee have the opportunity to provide input and direction on these priorities and individual projects.

15. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

Tauākī whakaaweawe Māori

Māori impact statement

16. The Parks & Community Facilities work programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

17. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivery on council’s statutory obligations and relationship commitments to Māori.

18. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

19. The PEP Committee has responsibility for the regional renewals and development capital expenditure budgets. These fund the Auckland wide network of regional parks including areas allocated to farming activities, the Auckland Botanic Gardens, Pukekawa / Auckland Domain and three council operated holiday parks.

20. Table 1 summaries the relevant budgets and proposed allocation.

Table 1: Budget allocation

Regional park network	2023/2024	2024/2025	2025/2026
Proposed regional renewal budget allocation for Pukekawa / Auckland Domain	$850,978	$1,151,000	$2,222,500
Proposed regional development budget allocation for Pukekawa / Auckland Domain	$426,382	$236,901	$0
Approved Auckland Transport Capex allocation	$270,200	$0	$0

21. The proposed work programme can be accommodated within the available regional budgets. Approval of the work programme does not have significant financial implications unless projects experience a significant overspend or underspend.

22. Regular updates on the delivery of the programme will be provided to the committee. These updates will identify progress of all projects and potential amendments to the approved programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. Staff believe that the proposed work programme is deliverable within existing resources. Delivery progress will be monitored throughout the year. Any resourcing challenges arising will be bought to the Committee’s attention alongside consideration of implications and options to address challenges.

24. The Governing Body will be adopting the 2023/2024 Annual Plan on 8 June 2023. Changes to budget allocations may impact the proposed work programme.

Ngā koringa ā-muri

Next steps

25. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2024.

26. Where the work programme identifies further decisions and milestones for each activity or should there be any changes to regional programmes that effect the work programme, these will be reported to the Pukekawa /Auckland Domain Committee when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Draft Pukekawa/Auckland Domain Parks & Community Facilities work programme 2023-2026 (Under Separate Cover)

Ngā kaihaina

Signatories

Author	Helen Biffin - Work Programme Lead
Authoriser	Martin van Jaarsveld - Head of Specialist Operations

Auckland Domain Committee

29 May 2023

Coronation of His Majesty King Charles III and associated tree planting

File No.: CP2023/06406

Te take mō te pūrongo

Purpose of the report

1. To provide advice to the Pukekawa-Auckland Domain Committee concerning the next steps for permanent tree planting and plaque installation following the celebrations of the Coronation of His Majesty King Charles III and the temporary tree-planting ceremony held on 7 May 2023.

Whakarāpopototanga matua

Executive summary

2. In a memorandum to the Pukekawa-Auckland Domain Committee, dated 6 May 2023, Dr Claudia Wyss, Director Customer & Community Services, Auckland Council, updated the Committee on the celebrations of the Coronation of His Majesty King Charles III and the associated tree-planting initiative that was subsequently held on 7 May 2023.

3. To mark the coronation, the celebratory event was accompanied by a temporary tree-planting ceremony of one of the ‘Kings Trees’ at the bottom of the Domain Lawn/ Field of Remembrance and the temporary installation of a plaque identifying the tree. This temporary planting/installation was undertaken to enable the appropriate landowner approval, resource consent and archaeological approval processes to be followed for a permanent planting/installation.

4. Consideration has now been given to the steps required for a formal approval process ahead of permanent tree planting and plaque installation. A resource consent will be required and possibly also an archaeological authority. Landowner approval is required from the Committee for the permanent planting. Once consents have been obtained, permanent planting will take place during the following autumn/winter planting season. The tree will be maintained in the meantime.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) whakaae / agree to give landowner approval for the permanent tree planting of the ‘Kings Tree’ and plaque installation at the bottom of the Domain Lawn/ Field of Remembrance;

b) whakaae / approve officers obtaining a resource consent and an archaeological authority (if required) for the permanent tree planting and plaque installation;

c) whakaae / approve the permanent tree planting and plaque installation take place following consent and archaeological authority (if required).

Horopaki

Context

5. In a Memorandum to the Pukekawa-Auckland Domain Committee, dated 6 May 2023, Dr Claudia Wyss, Director Customer & Community Services, Auckland Council, updated the Committee on the celebrations of the Coronation of His Majesty King Charles III and the associated tree-planting initiative that was subsequently held on 7 May 2023.

6. The coronation of King Charles III and the Queen Consort took place on Saturday 6 May 2023. The Visits and Ceremonial Office of the Department of Internal Affairs (DIA) organised a celebratory event at the Pukekawa-Auckland Domain on the afternoon of 7 May 2023. This was a public event that involved staging, a live musician and speeches from the Deputy Prime Minister. It was also attended by the Deputy Mayor of Auckland Council and representatives of Ngāti Whātua Ōrākei.

7. To mark the coronation, the celebratory event was accompanied by a temporary tree-planting ceremony of one of the ‘Kings Trees’ in an earth mound at the bottom of the Domain Lawn/ Field of Remembrance and the temporary installation of a plaque identifying the tree. The temporary planting/installation was undertaken to enable the Pukekawa-Auckland Domain Committee to follow the appropriate resource consent and archaeological approval processes for a permanent planting/installation.

8. The earth mound was installed on the afternoon of 6 May 2023 in preparation for the event and allowed for the temporary planting of the Pohutukawa sapling. This sapling was planted in line with the current ancient Pohutukawa trees, and in a space that is thought to have previously been occupied by an earlier ancient Pohutukawa. This temporary process was supported by the DIA who funded the event and tree planting/installation.

Tātaritanga me ngā tohutohu

Analysis and advice

9. Consideration has now been given to the steps required for permanent tree planting and plaque installation.

10. A resource consent will be required and possibly also an archaeological authority from Heritage New Zealand Pouhere Taonga (HNZPT) to carry out the permanent planting. This will require specialist advice from a planner and archaeologist. Consultation will also need to be undertaken with mana whenua and other stakeholders (such as HNZPT and Auckland Council’s heritage department). Landowner approval is required from the Committee for the permanent planting.

11. In terms of timing, initial consultation and archaeological advice will take several weeks. A further 2-3 weeks will be required for drafting the resource consent application and archaeological authority (if required). Once the resource consent and archaeological authority applications are filed, processing will then take a further two months. Given that the tree planting season (the autumn/winter months) is part way through, it may be the case that the permanent planting will need to wait until the 2024 autumn/winter planting season. The tree will be maintained in the meantime.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The recognition of the coronation of King Charles III was done in an appropriately Aotearoa New Zealand way. The coronation activities had a particular focus on promoting sustainability and acknowledging volunteers.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. A dedicated Parks and Community Facilities operations officer has been assigned to manage the permanent tree planting/installation processes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. The Waitematā Local Board representatives on the Committee have been informed of the temporary and permanent tree planting/installation processes.

Tauākī whakaaweawe Māori

Māori impact statement

15. The temporary planting/installation was attended by representatives of Ngāti Whātua Ōrākei.

16. Consultation will be undertaken with mana whenua as part of the consenting process.

Ngā ritenga ā-pūtea

Financial implications

17. The consenting costs for the tree planting and plaque installation are estimated to be between $9,000 and $13,000.

18. These costs include resource consenting, archaeological authority, stakeholder consultation and a statutory assessment.

19. Cost sharing between the council and the DIA is currently being explored.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. There is a risk that resource consent may not be granted. In that case, an alternative site will have to be identified.

21. Risks relating to the permanent tree planting/installation are being managed by a dedicated Parks and Community Facilities operations officer.

Ngā koringa ā-muri

Next steps

22. Parks and Community Facilities will continue to manage the permanent tree planting/installation and communicate with the Committee as necessary.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Martin van Jaarsveld - Head of Specialist Operations

Authoriser

Taryn Crewe - General Manager Parks and Community Facilities

Martin van Jaarsveld - Head of Specialist Operations

Auckland Domain Committee

29 May 2023

Auckland Domain - Work Programme and General Update

File No.: CP2023/06370

Te take mō te pūrongo

Purpose of the report

1. To provide the Auckland Domain Committee with an update on the work programme and general activities in the Domain.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 16 May 2022, the Auckland Domain Committee endorsed the three-year capex work programme for the Domain. This programme, together with the Community Facilities regional capex work programme was approved by the Parks, Arts, Community and Events Committee. The budget allocations for the current financial year projects are listed in this report.

3. Many of the projects have now been completed. A celebration of the opening of the Wintergardens took place on 15 March 2023. This has been a significant project including seismic strengthening.

4. Other completed projects include the heritage grandstand remedial works, and lighting renewals around the Domain. The pathway from Parnell Station to Lower Domain Drive/Lovers Lane is scheduled to be completed in late May.

5. The report provides an update on other projects in the work programme and covers an update on flooding and vegetation management.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) whiwhi / receive the Auckland Domain – general and financial update report.

b) tuhi ā-taipitopito / note that further projects in this year’s work programme have been completed ahead of schedule and under budget.

c) tuhi ā-taipitopito / note that the further heavy rain event that occurred on Tuesday 9 May resulted in minimal pooling on the sports fields.

Horopaki

Context

Update on the Current Year Work Programme

6. Table 1 below shows the current financial year work programme and budget allocation.

Table 1: Current Year Work Programme

Project	Description	Budget Source	2021/22	2022/23	2023/24
Pathway connections	Development of four priority pathway connections as approved by the Auckland Domain Committee and Waitematā Local Board. Construction  Parnell Station to Lovers Lane Design and consenting  Titoki St carpark to Football Rd  Football Road End to the Crescent  Centennial Path to Grafton Mews	AT - fully funded		$667,724.21	TBC
CCTV at the wintergardens	Install CCTV at the wintergardens FY22/23 - physical works	ABS: Capex - Development	$0	$71,887
Grandstand building renewal	Renew the heritage grandstand building at Auckland Domain FY22/23 - investigation and design FY23/24 - physical works	ABS: Capex - Regional Renewal	$0	$154,166
Lighting renewal	Renew lighting network at Auckland Domain. FY20/21 - investigation and design FY21/22 to FY22/23 - physical works	ABS: Capex - Regional Renewal	$0	$281,568
Mirror Pond renewal	Renew the Mirror Pond at Auckland Domain FY22/23 - physical works	ABS: Capex - Regional Renewal	$0	$75,000
Wastewater pipe renewal	Renew wastewater pipes in the Auckland Domain FY21/22 - investigation and design FY22/23 - physical works	ABS: Capex - Regional Renewal	$100,000	$0	$250,000
Wintergardens - renew full facility	Full facility renewal including seismic strengthening FY18/19 - investigation and design FY20/21 to FY22/23 - physical works.	ABS: Capex - Development, ABS: Capex - Regional Renewal, Seismic Strengthening	$4,537,537	$2,213,256	$0
Wintergardens boiler renewal	Renew Wintergardens boiler FY22/23 - physical works	ABS: Capex - Regional Renewal	$100,000	$206,940 (Sustainability fund)	$0

7. The table below shows a few works programmed into the following financial year with their current budget allocation, where some preliminary investigation has commenced. These form part of the approved three-year work programme.

Table 2: Programmed works

Project	Description	2023/24	2024/25	2025/26
Address Sports Field Drainage	Improve the drainage of the sports fields on the Auckland Domain FY23/24 - investigation and design FY24/25 - physical works	$20,000	$380,000	$0
Renew Historic Glasshouses	Renew the historic glasshouses at Auckland Domain FY23/24 - investigation and design FY24/25 - FY25/26+ - physical works	$70,000	$230,000	$1,100,000
Renew Centennial and Watson Bequest walkways	Renew the Centennial and Watson Bequest walkways at Auckland Domain FY23/24 - investigation and design FY24/25 - FY25/26+ - physical works	$80,000	$240,000	$1,200,00

8. The table below gives a summary of the progress of the work programme projects delivered this financial year.

Table 3: work programme projects delivered this financial year

Project	Progress update
Pathway connections	Lower Domain Drive to Parnell Train Station (site4);  Current status: path to be completed by end of May. Paths along The Crescent (site2) and Grafton Mews (site3);  Current status: recently meet with AT to discuss the Traffic Impact Assessment (TIA) and their requirements.  Next steps: confirmation is required from AT’s Traffic Control Committee. Site 3 requires a one-waying of the road and the process will include consultation. For both sites need to complete detailed design and consenting. Currently there is no funding in place for delivery. Titoki Street carpark to Football Road (site1)  AT is leading a project to improve the safety of the Carlton Gore entrance. This may impact traffic flows within the Domain near this new path. AT’s project has now been delayed due to budget deferrals. Note: currently there is no funding in place for delivery of this path project.
CCTV at the Wintergardens	Completed
Grandstand building renewal	Completed
Lighting renewal	Completed
Mirror Pond renewal	Completed
Wastewater pipe renewal	Resource consent has been granted. Detailed design and tender documents are to be ready at the end of June. Physical works anticipated to be completed in 23/24 financial year.
Wintergardens - renew full facility	Completed, though some additional works will be undertaken outside of the original contract including fernery lighting, pond frame, ventilation windows and security bars, display cabinets and a new bronze plaque.
Wintergardens boiler renewal	Completed.
Accessibility audit	Completed. The audit was undertaken in late 2022 and a report provided a range of recommendations that looked at website content, on-site signage and physical improvements to paths and connections that would enhance accessibility to people with a range of disabilities and access challenges. The key findings of the audit will be used to inform the scoping of future projects.
Address Sports Field Drainage	The aim is to improve drainage without irrigation and with minimal disruption to the normal use of the fields. The project involves creating a sandy loam surface layer to maintain infiltration/reduce the severity of surface sealing. This will be implemented gradually over a period without the need to establish a new turf cover. The quantity surveyor is reviewing the budget change request.
Renew Historic Glasshouses	Waiting for the final report from Salmon Reed Architects.
Renew Centennial and Watson Bequest walkways	A fee proposal for the design of these walkaways has been received.

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Wintergardens opening – 15 March 2023

A road with trees on the side

Description automatically generated with medium confidence

A road in the woods

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New path between Parnell Station and Lower Domain Drive – scheduled to be open late May 2023

A picture containing tree, outdoor, plant, palm

Description automatically generated

Renewed lighting

Cars on a bridge

Description automatically generated with low confidence

A picture containing indoor, plant, palm

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Flooding update

9. Following the item on the flooding and cyclone damage on the committee’s March meeting agenda, the committee resolved to:

f) tuhi ā-taipitopito/note that education around the public health issues relating to flood water retention needs to be communicated to Aucklanders, given that the water quality in these flooding events is not safe

10. Our Auckland (24 April edition) included an article on how Pukekawa / Auckland Domain helped to protect low lying areas in flooding events. This cautioned the public about entering floodwaters due to contaminants such as sewage and hazardous materials. Refer to the Our Auckland article here.

11. The further heavy rain event that occurred on Tuesday 9 May resulted in minimal pooling on the sports fields. The operational team have cleaned up the silt. The site is holding water, however, so some slicing will be undertaken to enable the water to soak more easily into the subsoil.

Vegetation management

Tree maintenance

12. Council arborists routinely inspect and manage trees in the Domain. This predominantly involves health and safety management, including for example removal of deadwood and unstable branches or trees, and clearance above the road. Approximately 10-15 large trees have fallen over this year during storms and Auckland Council is preparing for the replacement planting. There are no issues to report at the moment.

13. It is worth noting, that Auckland Council is working with the Auckland Museum and whenever there is a large tree failure, options for use of the timber are investigated by both parties. Depending on the quality of the timber, carving or research options have been considered. If this is not feasible, then the fallen trees are used for mulch.

Tree planting

14. A long-term planting plan is being prepared in cooperation with multiple council and external experts. This will include application for resource consent required for tree planting in the Domain.

Ecological maintenance

15. A portion of the Domain is covered under the Ecological Restoration Contract. The works delivered under this contract include management of selected animal and plant pests. The works are progressing well and there are no issues to report.

Tātaritanga me ngā tohutohu

Analysis and advice

16. This is an update report and/or follows on from comprehensive reporting where analysis and advice has previously been provided to guide decisions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan provides a roadmap to a zero-emissions, resilient and healthier region that is better connected to our environment and able to thrive in the face of ongoing change and disruption.

18. The delivery of activities in the proposed work programme will contribute to the objectives of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. Key considerations include:

· maximum upcycling and recycling of old material

· installation of energy efficiency measures

· building design to ensure the maximum lifetime and efficiency of the building is obtained

· lifecycle impacts of construction materials (embodied emissions)

· resilience of design, taking into account the recent impacts of severe weather events.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. This report reflects the delivery of the approved work programme and is in line with council group activities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. There are no impacts on local boards arising specifically from this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. The Parks and Community Facilities work programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

22. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori.

23. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

24. This is an information report and while most of the activities have funding associated with them the report relates to implementation of activities within budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There are no substantive risks identified at this point in time.

26. Projects discussed in this report are subject to operational health and safety plans. This includes a process for incident and near-miss reporting, and these will be reported to the committee where they have occurred.

Ngā koringa ā-muri

Next steps

27. Ongoing operational and work programme delivery.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Martin van Jaarsveld - Head of Specialist Operations

Authoriser

Taryn Crewe - General Manager Parks and Community Facilities

Martin van Jaarsveld - Head of Specialist Operations

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Sarah Trotman, (ONZM)
Members	Member Alexandra Bonham	Member Genevieve Sage
	Cr Christine Fletcher, QSO	Cr Sharon Stewart, QSM

Date	Subject
16/05/2023	Memorandum - Public Input – Fund Raising for a Playground Project

Author	Sonja Tomovska - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	Martin van Jaarsveld - Head of Specialist Operations