Minutes of Auckland Domain Committee

Auckland Domain Committee

29 May 2023

1 Ngā Tamōtanga | Apologies

There were no apologies.

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

3 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number ADCCC/2023/6

MOVED by Chairperson D Simpson, seconded by Member G Sage:

That the Auckland Domain Committee:

a) confirm the ordinary minutes of its meeting, held on Monday, 13 March 2023, as a true and correct record.

CARRIED

4 Ngā Petihana | Petitions

There were no petitions.

5 Ngā Kōrero a te Marea | Public Input

5.1	Jeremy Smith - Auckland Domain Playground project
	Note: the following was moved as chairperson’s recommendations.
	Cr Stewart joined the meeting at 3.03pm.
	Resolution number ADCCC/2023/7 MOVED by Chairperson D Simpson, seconded by Member A Bonham: That the Auckland Domain Committee: a) whiwhi / receive the public input from Jeremy Smith in relation to the Auckland Domain Playground project and whakamihi / thank Jeremy Smith for attending the meeting. b) tono / request staff to explore partnership opportunities, including donations, for delivering the playground and report back at the next Auckland Domain Committee meeting. CARRIED

5.2	Public Input: Luke Niue, Parnell Community Centre - Condition of paths in Auckland Domain
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Note: the following was moved as chairperson’s recommendations.
	Resolution number ADCCC/2023/8 MOVED by Chairperson D Simpson, seconded by Cr C Fletcher: That the Auckland Domain Committee: a) whiwhi / receive the public input from Luke Niue, Parnell Community Committee regarding the condition of the domain forest tracks in Auckland Domain and whakamihi / thank Luke Niue for attending the meeting. b) tono / request staff to confirm domain forest tracks opening and appropriate way finding signage and report back to the Parnell Community Committee and the Auckland Domain Committee with urgency. CARRIED
	Attachments a 29 May 2023, Auckland Domain Committee, Item 5.2 - Public Input: Luke Niue, Parnell Community Centre - Condition of paths in Auckland Domain, presentation

6 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

There was no local board input.

7 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

8	Synthony Event - 2024 (Date to be confirmed)
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Note: the following was moved as chairperson’s recommendations.
	Resolution number ADCCC/2023/9 MOVED by Chairperson D Simpson, seconded by Member A Bonham: That the Auckland Domain Committee: a) tuhi ā-taipitopito / note the positive response of attendees to the inaugural Synthony event 2023, and that there were no major concerns about operation or delivery of the event. b) whakaae / approve in principle the Synthony event to take place in the Auckland Domain for early 2024, as proposed in the event summary of the report. CARRIED
	Attachments a 29 May 2023, Auckland Domain Committee, Item 8 - Synthony Event - 2024 (Date to be confirmed), presentation

Auckland Domain Committee Event Approvals Report May 2023

Note: the following was moved as chairperson’s recommendations.

Resolution number ADCCC/2023/10

MOVED by Chairperson D Simpson, seconded by Member G Sage:

That the Auckland Domain Committee:

a) tuhi ā-taipitopito / note the successful operation and delivery of the Spring City music festival in 2022

b) whakaae / approve in principle the Spring City Music Festival to take place over two days on Friday 17 and Saturday 18 November 2023 at Auckland Domain.

CARRIED

Pukekawa / Auckland Domain Parks & Community Facilities Work Programme 2023-2026

Note: the following was moved as chairperson’s recommendations.

Resolution number ADCCC/2023/11

MOVED by Chairperson D Simpson, seconded by Deputy Chairperson S Trotman:

That the Komiti mō te Papa Rēhia o Pukekawa / Auckland Domain Committee:

a) ohia / endorse the proposed Parks & Community Facilities Regional Work Programme for Pukekawa / Auckland Domain 2023-2026 as set out in Attachment A to this report.

b) tuhi ā-taipitopito / note the tight financial context within which Auckland Council is currently operating, and that there will be an opportunity to reconsider the programme and budgets through the Long-term Plan 2024-2034 process.

CARRIED

Coronation of His Majesty King Charles III and associated tree planting

Note: the following was moved as chairperson’s recommendations.

Resolution number ADCCC/2023/12

MOVED by Chairperson D Simpson, seconded by Member A Bonham:

That the Auckland Domain Committee:

a) whakaae / agree to give landowner approval for the permanent tree planting of the ‘Kings Tree’ and plaque installation at the bottom of the Domain Lawn/ Field of Remembrance;

b) whakaae / approve officers obtaining a resource consent and an archaeological authority (if required) for the permanent tree planting and plaque installation;

c) whakaae / approve the permanent tree planting and plaque installation take place following consent and archaeological authority (if required).

d) tuhi ā-taipitopito / note that all costs associated with the King’s Coronation tree planting including the resource consent, will be met by central government (Department of Internal Affairs).

CARRIED

12	Auckland Domain - Work Programme and General Update
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Note: the following was moved as chairperson’s recommendations.

	Resolution number ADCCC/2023/13 MOVED by Chairperson D Simpson, seconded by Member A Bonham: That the Auckland Domain Committee: a) whiwhi / receive the Auckland Domain – general and financial update report. b) tuhi ā-taipitopito / note that further projects in this year’s work programme have been completed ahead of schedule and under budget. c) tuhi ā-taipitopito / note that the further heavy rain event that occurred on Tuesday 9 May resulted in minimal pooling on the sports fields. d) tuhi ā-taipitopito / note that the Wintergardens upgrade included the installation of upgraded ramps at the entrances, in order to meet accessibility requirements. e) tono / request that staff to explore opportunities for a digital memory bank for the Winter Gardens. f) tuhi ā-taipitopito / note that the preparation of a tree planting plan for Pukekawa Auckland Domain is in progress, and that this plan will include the replacement of trees that fell during the recent severe weather events. g) tono / request staff develop a planting plan to mitigate impact of water running off the Domain on surrounding property and infrastructure, particularly to the North. CARRIED
	Attachments a 29 May 2023, Auckland Domain Committee, Item 12 - Auckland Domain - Work Programme and General Update, presentation

Summary of Auckland Domain Committee information memoranda and briefings (including the Forward Work Programme) – 29 May 2023

Resolution number ADCCC/2023/14

MOVED by Chairperson D Simpson, seconded by Member G Sage:

That the Auckland Domain Committee:

a) tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A of the agenda report

b) whiwhi / receive the Summary of Auckland Domain Committee information memoranda and briefings – 29 May 2023.

CARRIED

14 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.01 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Auckland Domain Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Sarah Trotman, ONZM	Via electronic link
Members	Member Alexandra Bonham
	Cr Christine Fletcher, QSO	Via electronic link
	Member Genevieve Sage
	Cr Sharon Stewart, QSM	Via electronic link from 3.03pm, item 5.1