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Kōmiti Tātari me te Mātai
Raru Tūpono /
Audit and Risk Committee
OPEN MINUTES
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Te Hunga kua
Tae mai | present
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Chairperson
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Bruce Robertson
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Members
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Paul Connell
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Cassandra Crowley
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Via electronic link
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Cr Julie Fairey
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Via electronic link
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Cr Christine Fletcher, QSO
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Cr Shane Henderson
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Martin Matthews
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Via electronic link
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Ex-officio
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Mayor Wayne Brown
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From 10.22am, Item C1
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Te Hunga Kāore i Tae Mai | ABSENT
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Deputy
Chairperson
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Cr Lotu Fuli
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Ex-officio
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IMSB Member
Tony Kake, MNZM
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Deputy Mayor
Cr Desley Simpson, JP
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He Hunga atu anō i Tae mai | IN
ATTENDANCE
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Andrew
McConnell, Deputy Controller and Auditor-General
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Athol Graham,
Audit Director, Audit New Zealand
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Shirley Yan,
Audit Manager, Audit New Zealand
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Audit and Risk
Committee
02 June 2023
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1 Ngā
Tamōtanga | Apologies
2 Te Whakapuaki i te Whai
Pānga | Declaration of Interest
There were no
declarations of interest.
3 Ngā
Petihana | Petitions
There was no
petitions section.
4 Ngā
Kōrero a te Marea
| Public Input
There was no
public input section.
5 Ngā
Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input section.
6 Ngā Pakihi
Autaia | Extraordinary Business
There was no
extraordinary business.
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7
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Potential Long-term Plan Amendment - risk
and control update
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Staff spoke to their report
and answered questions from members.
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8 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
There was no consideration
of extraordinary items.
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9 Procedural
motion to exclude the public
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Resolution
number ARCCC/2023/40
MOVED by Cr S Henderson, seconded by Member P
Connell:
That the Audit and Risk Committee:
a) whakaae
/ agree to exclude the public from the following part(s) of the proceedings
of this meeting.
b) whakaae
/ agree that Andrew McConnell, Deputy Controller and Auditor-General, Athol
Graham, Audit Director, Audit New Zealand and Shirley Yan, Audit Manager,
Audit New Zealand be permitted to remain for the confidential part of the
meeting after the public has been excluded, because of their knowledge of
matters which will help the Audit and Risk Committee in its decision-making.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the particular
interest or interests protected by section 6 or section 7 of that Act which
would be prejudiced by the holding of the whole or relevant part of the
proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Office of the Auditor-General and Audit New Zealand briefing
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(c)(i)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to prejudice
the supply of similar information or information from the same source and it
is in the public interest that such information should continue to be
supplied.
In
particular, the briefing from the Office of the Auditor-General covers work
being performed by council staff and is still subject to a final opinion.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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10.18am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Office of the Auditor-General
and Audit New Zealand briefing
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Resolution
number ARCCC/2023/41
MOVED by Chairperson B Robertson, seconded by Mayor W
Brown:
That the Audit and Risk
Committee:
a)
whiwhi / receive the information provided by the
Auditor-General’s representatives, Deputy Controller and
Auditor-General Andrew McConnell, Audit Director Athol Graham and Audit
Manager Shirley Yan and thank them for their attendance
b)
mihia / acknowledges the changing financial environment of Council
and request management brief the Council at its 8 June 2023 meeting on the
current and potential demands on Council’s financial resources
Restatement
c) whakaae
/ agree that the report will remain confidential, but the decisions be
restated in the open minutes.
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11.44am The
public was re-admitted.
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7
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Potential Long-term Plan Amendment - risk and control
update - continued
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Resolution
number ARCCC/2023/43
MOVED by Mayor W Brown, seconded by Cr S Henderson:
That
the Audit and Risk Committee:
a) whiwhi
/ receive the report on the key controls and risks relating to Auckland
Council’s proposal to amend its long-term plan in relation to the
council’s shareholding in Auckland International Airport Limited
b) whakaae
/ agree to advise the Governing Body that effective internal control and risk
management processes have been followed during the preparation of the
proposed amendment
c) whakaae
/ agree to advise the Governing Body that there are no significant
outstanding audit issues in relation to the proposed amendment.
CARRIED
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11.46am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Audit and Risk Committee HELD
ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
