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Area of work and Lead
Department
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Pūnga / Reason for work
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Committee role
(whakatau / decision and/or tika /
direction)
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Expected timeframes
Highlight the month(s) this is expected to come to
committee in 2023
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Jan
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Feb
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Mar
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Apr
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May
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Jun
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Jul
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Aug
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Sep
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Oct
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Nov
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Dec
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Strategic direction
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Letters of Expectation
CCO Governance and External Partnerships
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Council
issues an annual letter of expectations to each of its substantive CCOs to
inform the development of the CCOs’ Statements of Intent.
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Seeking committee approval of the content of draft
2024-2025 letters of expectation.
A report will be provided in December 2023.
Progress to date:
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Draft and final SOIs
CCO Governance and External Partnerships
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Under legislation CCOs must deliver annually a draft
statement of intent to its shareholders by 1 March 2023.
Under legislation CCOs must deliver annually a final
statement of intent to its shareholders by 30 June 2023.
These dates can be extended one month by resolution of
council under section 4, schedule 8 of the LGA 2002. This is a
recommendation of the LOE report on 15 December 2022 to Governing Body.
Covers:
Watercare, Tātaki Auckland Unlimited, Eke Panuku, Manukau Beautification
Charitable Trust, COMET Auckland, and Contemporary Art Foundation.
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Seeking committee approval of draft 2023/26 Statements
of Intent from its substantive and non-substantive CCOs.
The final statements of intent will come to committee
for approval in August 2023.
Progress
to date:
Workshop held 19 April 2023
Report to meeting 11 May 2023 – Link to decision
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Ports of Auckland – Statement of Corporate
Intent
CCO Governance and External Partnerships
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Under
legislation Ports of Auckland Limited must deliver annually a statement of
corporate intent not later than 1 month after the commencement of each
financial year.
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Seeking committee feedback of draft 2023/26 Ports of
Auckland Limited Statement of Corporate intent in May 2023.
Committee to receive the final 2023/26 Ports of
Auckland Limited Statement of Corporate intent in June 2023.
Progress
to date:
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Council strategies and
policies guiding each CCO and consideration of potential gaps
CCO Governance and External Partnerships
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Analysis of the current council strategies and policies
guiding each CCO and any gaps in direction. Committee to recommend any
priorities for addressing these gaps to the relevant committee of the whole
to consider and progress.
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Committee to
consider draft report in July 2023.
Progress
to date:
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Status of Eke Panuku
current urban regeneration programme
Eke Panuku
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Outlining progress, timing and budgets for urban
regeneration programmes, including each priority location and regional
programmes.
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Committee to receive report
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Model for internal local
project oversight groups for Eke Panuku urban regeneration programmes
Eke Panuku
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Reporting on the model for internal local project oversight
groups for projects in priority locations (as
per letter of expectation)
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Committee to receive report in
early 2024
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Review of non-substantive Council controlled organisations
CCO Governance and External Partnerships
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To ensure that the governance model
for Council's non-substantive CCOs is appropriate. CCO/2020/21 approved
the council undertaking a review of the status of non-substantive
council-controlled organisations and the framework for undertaking the
review.
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Committee to make decisions about the future
governance of non-substantive CCOs.
Dates to be confirmed.
Progress to date:
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Performance monitoring and reporting
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Quarterly, Half-Year and Annual Reports
CCO Governance and External Partnerships
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Under the
LGA and LGACA the council must regularly undertake performance monitoring of
the CCO to evaluate its contribution to meeting its objectives, and the
desired results identified in the SOI.
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Committee to receive quarterly reports, receive, and
adopt half yearly and annual reports.
Progress
to date:
Quarter
One reports received December 2022 link to decision
Quarter
Two reports received March 2023 link to decision
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CCO and POAL strategic
performance oversight and site visits
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CCO Board members are requested to attend committee meetings
to discuss strategic performance twice yearly. This is to ensure CCO board
engagement and relationship building.
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CCO
attendance at committee meetings and site visits will be scheduled.
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Lead Councillor Updates
CCO Governance and External Partnerships
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Mayor Wayne Brown has appointed three lead councillors
to attend the board meetings of CCOs allocated to them and report back to
this committee quarterly.
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Committee to receive updates from the CCO Lead
Councilors
Progress
to date:
Written
updates received March 2023 link to decision
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Haumaru Housing – End of year results
CCO Governance and External Partnerships
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Haumaru Housing is a joint venture established by
Auckland Council and The Selwyn Foundation.
This will ensure the long-term provision of affordable
housing services for older people in Auckland.
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Haumaru Housing will report to the CCO Direction and
Oversight Committee once a year to discuss performance and end of year
results.
Results will be presented in a workshop in October
2023.
Progress
to date:
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Tamaki Regeneration Company (TRC) - End of year
results
CCO Governance and External Partnerships
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TRC is a Crown entity that is jointly owned by the
government and Auckland Council.
TRC is leading urban regeneration activity in
Tāmaki to achieve four strategic objectives: social transformation,
economic development, placemaking and housing resource.
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TRC will report to the CCO Direction and Oversight
Committee once a year to discuss performance and end of year results.
Results will be presented in a workshop in October
2023.
Progress
to date:
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Auckland International Airport – end of year
results
CCO Governance and External Partnerships
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AIAL is an NZX listed company in which council has a
18.09% shareholding.
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AIAL will report to CCO Oversight Committee once a
year to discuss performance and end of year results.
Results will be presented in a workshop in August
2023.
Progress
to date:
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