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Komiti mō te Whakahaere Tikanga me
te Aro ki
te Pae Tawhiti mō ngā
Whakahaere ka
Whakahaerehia e te Kaunihera /
Council Controlled Organisation Direction
and Oversight Committee
OPEN MINUTES
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Minutes of a meeting of the CCO
Direction and Oversight Committee held in the Reception Lounge, Auckland Town
Hall, 301-305 Queen Street, Auckland on Tuesday, 6 June 2023 at 2.02pm.
Te Hunga kua
Tae mai | present
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Chairperson
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Cr Wayne Walker
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Deputy
Chairperson
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Cr Shane
Henderson
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From 2.04pm,
Item 7
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Members
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Cr Josephine
Bartley
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From 2.12pm,
Item 8
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Cr Angela
Dalton
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From 2.21pm,
Item 8
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Cr Chris Darby
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IMSB Member
Hon Tau Henare
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Via electronic
link, Until 3.46pm
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Cr Richard Hills
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From 2.09pm,
Item 8
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Cr Daniel
Newman, JP
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Via electronic
link
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IMSB Chair
David Taipari (alt)
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Via electronic
link
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Cr Ken Turner
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Cr John Watson
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From 2.18pm,
Item 8
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Cr Maurice
Williamson
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Via electronic
link, From 2.12pm until 2.42pm, Item 8
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Ex-officio
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Mayor Wayne
Brown
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Te Hunga Kāore i Tae Mai | ABSENT
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Members
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IMSB Member
James Brown
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He Hunga atu anō i Tae mai | IN
ATTENDANCE
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Watercare
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Margaret
Devlin
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Board Chair
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Julian Smith
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Director
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Jamie Sinclair
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Acting Chief Executive, and Chief Corporate Services Officer
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Mark Bourne
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Chief Operations Officer
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Sarah Phillips
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Chief People Officer
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Council
Controlled Organisation Direction and Oversight Committee
06 June 2023
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1 Ngā
Tamōtanga | Apologies
2 Te Whakapuaki i te Whai
Pānga | Declaration of Interest
There were no
declarations of interest.
3 Te Whakaū i
ngā Āmiki | Confirmation of Minutes
4 Ngā Petihana | Petitions
There were no
petitions.
5 Ngā
Kōrero a te Marea
| Public Input
There was no
public input.
6 Ngā
Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input.
7 Ngā Pakihi
Autaia | Extraordinary Business
There was no
extraordinary business.
Cr S Henderson entered the meeting at
2.04pm.
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8
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Quarter Three Performance Reports 2022/2023
Substantive Council Controlled Organisations and Ports of Auckland Limited
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Representatives
of Watercare were present and provided a presentation. A copy is placed
on the official minutes and is available on the Auckland Council website as a
minutes attachment.
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Cr R Hills
entered the meeting at 2.09pm.
Cr J Bartley entered the meeting electronically at 2.12pm.
Cr M Williamson entered the meeting electronically at 2.12pm.
Cr J Watson entered the meeting at 2.18pm.
Cr A Dalton entered the meeting at 2.21pm.
Cr J Bartley entered the meeting in person at 2.24pm.
Cr M Williamson retired from the meeting at 2.42pm.
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Resolution
number CDOCC/2023/21
MOVED by Chairperson W Walker, seconded by Deputy
Chairperson S Henderson:
That
the Council Controlled Organisation
Direction and Oversight Committee:
a) whiwhi / receive the 2022/2023 third quarter
reports of the substantive Council-Controlled Organisations and Ports of
Auckland Limited, provided as Attachments A to D
of the agenda report.
CARRIED
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Attachments
a 06 June 2023, Council Controlled Organisation
Direction and Oversight Committee, Item 8 - Quarter Three Performance Reports
2022/2023 Substantive Council Controlled Organisations and Ports of Auckland
Limited, Watercare presentation
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9
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Shareholder Comments on Ports of Auckland
Limited Draft Statement of Corporate Intent
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A
presentation was provided. A copy is placed on the official minutes and
is available on the Auckland Council website as a minutes attachment.
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At 3.04pm,
Deputy Chairperson Cr S Henderson temporarily assumed the chair.
Chairperson
W Walker left the meeting at 3.04pm.
Chairperson W Walker returned to the meeting at 3.06pm.
At 3.06pm,
Chairperson W Walker resumed the chair.
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Resolution
number CDOCC/2023/22
MOVED by Chairperson W Walker, seconded by Mayor W Brown:
That
the Council Controlled Organisation
Direction and Oversight Committee:
a) whakaae
/ approve the shareholder comments on Ports of Auckland’s draft
Statement of Corporate Intent for the period 1 July 2023 to 30 June 2026 as
set out in the draft letter attached to this report
b) tautapa
/ delegate authority to the Mayor and Chair of the Council Controlled Organisation Direction and Oversight
Committee to:
i) finalise
a letter to Ports of Auckland Limited setting out the shareholder comments on
the draft Statement of Corporate Intent in line with the direction set by the
committee
ii) approve
any minor amendments to the shareholder comments, if required.
CARRIED
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Attachments
a 06 June 2023, Council Controlled Organisation
Direction and Oversight Committee, Item 9 - Shareholder Comments on Ports of
Auckland Limited Draft Statement of Corporate Intent, presentation
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The meeting adjourned at 3.35pm and
reconvened at 3.46pm.
IMSB Member T Henare was not present.
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11
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Summary of Council Controlled Organisation
Direction and Oversight Committee information memoranda and briefings
(including the forward work programme) – 6 June 2023
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An attachment
to a memo circulated on 11 May 2023 - Review of Eke Panuku urban regeneration
- was erroneously omitted from the previous month’s summary of
information report. It is attached to this summary for completeness.
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Resolution
number CDOCC/2023/24
MOVED by Deputy Chairperson S Henderson, seconded by Cr J
Watson:
That
the Council Controlled Organisation
Direction and Oversight Committee:
a) tuhi
ā-taipitopito / note the progress on the forward work programme appended
as Attachment A of the agenda report
b) whiwhi
/ receive the Summary of Council Controlled Organisation Direction and
Oversight Committee information memoranda and briefings – 6 June 2023.
CARRIED
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Attachments
a 11 May 2023, Memo - Review of Eke Panuku urban
regeneration, attachment - KPMG Final Report – Eke Panuku Urban
Regeneration Review
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12 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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13 Procedural
motion to exclude the public
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Resolution
number CDOCC/2023/25
MOVED by Chairperson W Walker, seconded by Cr
J Watson:
That the Council Controlled Organisation Direction and
Oversight Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Referred from the Audit and Risk Committee - Council-Controlled
Organisations' Quarterly Risk Update - May 2023
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(c)(i)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to prejudice
the supply of similar information or information from the same source and
it is in the public interest that such information should continue to be
supplied.
In
particular, the report contains risk reporting and detailed top risks
confidential to the substantive council-controlled organsiations' boards or
Audit and Risk Committees. The substantive council-controlled organisations
have provided their risk reports for council's Audit and Risk Committee
subject to confidentiality.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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3.48pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
3.56pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Referred from the Audit and
Risk Committee - Council-Controlled Organisations' Quarterly Risk Update -
May 2023
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Resolution
number CDOCC/2023/26
MOVED by Cr J Watson, seconded by Cr R Hills:
That the Council Controlled
Organisation Direction and Oversight Committee:
a) tuhi ā-taipitopito / note the Council-Controlled
Organisations’ Quarterly Risk Update Report referred by the Audit and
Risk Committee
Restatement
b) whakaae / agree that the decisions be released in the open
minutes, but the report and its attachments (Attachment A of the confidential
agenda report) and any presentation remain confidential.
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3.56pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Council Controlled Organisation
Direction and Oversight Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
