Agenda of Manurewa Local Board - Thursday, 15 June 2023

1 Nau mai | Welcome

A board member will lead the meeting in prayer.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Manurewa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 18 May 2023, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Akal Foundation

Te take mō te pūrongo

Purpose of the report

1. Roger Morrison and Navtej Randhawa from Akal Foundation will be in attendance to speak to the board about their proposal for a community hub at Totara Park.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whakamihi / thank Roger Morrison and Navtej Randhawa from Akal Foundation for their attendance and presentation.

8.2 Deputation - Nanaksar Sikh Temple

Te take mō te pūrongo

Purpose of the report

1. Marshal Walia and Manpreet Saini from Nanaksar Sikh Temple will be in attendance to speak to the board about a proposed pedestrian crossing being installed outside the temple.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whakamihi / thank Marshal Walia and Manpreet Saini from Nanaksar Sikh Temple for their attendance and presentation.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Manurewa Local Board

15 June 2023

Auckland Transport Report June 2023

File No.: CP2023/07220

Te take mō te pūrongo

Purpose of the report

1. To update the Manurewa Local Board on transport related matters.

Whakarāpopototanga matua

Executive summary

2. The report will provide an update on the following transport related items:

· Separated cycleways

· Te Mahia Station

· Great South Road crossing

· Rail patronage

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whiwhi / receive the June 2023 report from Auckland Transport.

Horopaki

Context

3. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a regular basis to local boards, as set out in the Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

4. This section of the report contains information about relevant projects, issues and initiatives. It provides summaries of the detailed advice and analysis provided to the local board during workshops and briefings.

Separated cycleways

5. On the 6 April 2023 the board workshopped the proposal to construct separated cycle ways along Mahia and Roscommon Roads in the Manurewa Local Board area. The board expressed concerns about the need, usage and maintenance issues if this proposal proceeds.

6. Papakura Local Board expressed similar concerns about equivalent projects in their local board area. The Manurewa Board at the workshop gave informal feedback that they did not support separated cycleways on Mahia and Roscommon Roads.

7. The local board may now wish to formalise that feedback at this business meeting.

Te Mahia Station

8. The Manurewa Local Board acquired a property between Te Mahia Station and Great South Road. The objective is to improve access and amenity around the station, with a view to increasing patronage. Recent residential developments have proved this initiative to be worthwhile.

9. The local board has allocated a significant proportion of its Local Board Transport Capital Fund (LBTCF) to develop the site. Detailed design is now complete, as is procurement.

10. The next steps are to inform local businesses and residents of the impending works. Construction is expected to start on 3 July 2023.

Great South Road crossing

11. At a workshop, the local board requested an update on the progress of a crossing outside the Nanaksar Sikh Temple on Great South Road.

12. There have been a number of options for funding of this proposal that have led to the delivery time being drawn-out. However, at the recent Local Board Transport Capital Fund (LBTCF) workshop the board was advised that budget from the Climate Emergency Response Fund (CERF) is approved and the project will soon move to construction.

13. Project facilitation has now been progressed internally, and procurement of a contractor is underway. AT will soon send the contract agreement to the contractor for sign-off.

14. Construction will now likely start sometime in July 2023.

Train patronage

15. AT advised at a recent workshop with the local board that an update on train patronage would be provided.

16. The best comparison is between April 2019 and April 2023. The figures are slowly getting back to 2019 levels.

17. A major influence has been the initial reluctance to return to public transport and peoples’ work patterns post COVID-19 restrictions have changed.

18. The statistics are therefore encouraging for train patronage.

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Tauākī whakaaweawe āhuarangi

Climate impact statement

19. AT engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

20. AT’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

21. There is a growing global, national and local need to urgently address the threats posed by climate change through reducing greenhouse gas (GHG) emissions. The scientific evidence is compelling. In New Zealand the Climate Change Response (Zero-Carbon) Act was enacted in 2019, which requires national GHG emissions to be net-zero by 2050. In June 2019 Auckland Council declared a climate emergency, followed by the endorsement in July 2020 of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

22. Tackling climate change will require a very significant change to the way we travel around our region although the timing and the detail of how this change might unfold are still to become obvious. The Auckland Climate Plan has committed to a 50 percent reduction in emissions by 2030, the amount required to keep the planet within 1.5°C of warming by 2100.

23. Roughly five percent of Auckland’s road and rail strategic networks are found in areas susceptible to coastal inundation, including parts of the state highway network which are crucial links for freight movements and access to key regional destinations. Over 1,000km (or about 13 percent) of AT’s local road network has recently been identified as vulnerable to a 1-in-100-year flood event. AT is currently identifying and prioritising the risks of climate change to the transport system (assets, services, customers and staff) to permit a more strategic approach to designing and managing our assets in the future.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. The purpose of this report is to inform the local board and the local board has been engaged in a number of aspects covered in this report at workshops.

Tauākī whakaaweawe Māori

Māori impact statement

26. There are no impacts specific to Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi-and its broader legal obligations in being more responsible or effective to Māori.

27. Our Maori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

Ngā ritenga ā-pūtea

Financial implications

28. There are no unplanned financial implications as a consequence of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. Risks are managed as part of each AT project.

Ngā koringa ā-muri

Next steps

30. A further report will come to the board’s August 2023 meeting and a report specific to the Local Board Transport Capital Fund (LBTCF) in July 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Bruce Thomas – Elected Members Relationship Manger, Auckland Transport

Authorisers

Ioane Afoa - Southern Hub Manager, Auckland Transport

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Manurewa Local Board

15 June 2023

Auckland Council’s Quarterly Performance Report: Manurewa Local Board for quarter three 2022/2023

File No.: CP2023/07229

Te take mō te pūrongo

Purpose of the report

1. To provide the Manurewa Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2023.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. The work programme is produced annually and aligns with Manurewa Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· increased attendance at the pools and leisure centres in Manurewa

· disruption to the environmental volunteers and Active Recreation activation programmes due to storm events

· Manu Tukutuku and Manurewa Leisure Centre being utilised as Civil Defence Centres during the storm events.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred, or merged). The following activities are reported with a status of red (behind delivery, significant risk):

· Te Matariki Clendon Library - comprehensive renewal: Project has been placed on hold as funding is not available until 2024.

· Rowandale Reserve - Renew playspace: Project has been placed on hold pending park strategic assessment.

· Te Kete Rukuruku (Māori naming of parks and places) Tranche Two.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) receive the performance report for quarter three ending 31 March 2023.

b) note LDI opex underspend budget of $33,945 in the following work programme items:

i) line item 282 ‘Anzac services Manurewa’ - $4,228

ii) line item 283 ‘Movies in Parks Manurewa’ - $4,717

iii) line item 1408 ‘Ecological and environmental volunteers programme FY22’ - $25,000

c) reallocate $34,665 of LDI opex underspend budget from the work programme items in b) to work programme line item 281 ‘Community grants Manurewa’

offer $33,945 of LDI opex underspend budget from the work programme items in b) to organisational savings.

Horopaki

Context

6. The Manurewa Local Board has an approved 2022/2023 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· Auckland Emergency Management

· Tātaki Auckland Unlimited.

7. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

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Storm events

8. On Auckland anniversary weekend, an unprecedented storm event caused flash floods and other impacts on lives, homes, possessions, and businesses. This led to the declaration of a local State of Emergency on 27 January. On 12-14 February, another major storm event, Cyclone Gabrielle, followed. A national State of Emergency was invoked as thousands of people were displaced, with widespread damage across large parts of the North Island.

9. A National State of Emergency was declared on 14 February, with the region transitioning to recovery mode from Friday, 3 March 2023.

10. Some local community facilities were used as Civil Defence Centres (CDC) including Manu Tukutuku and Manurewa Leisure Centre.

11. Impacts to individual activities are reported in the work programme update (Attachment A).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

12. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

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13. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

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Key activity updates from quarter three

14. The following are key activity updates from quarter two. These are aligned to outcomes in the Manurewa Local Board Plan.

Our communities are inclusive, vibrant, healthy and connected

· Programmes and activities delivered at Nathan Homestead in this quarter include:

o commencing a new seniors yoga programme, developed in consultation with the seniors community. This was a success and was fully booked, gaining 500 per cent more community engagement than the discontinued seniors dance class from 2022

o launching a new co-working space, South Space. This is being utilised by local creatives and businesses, with daily bookings averaging 40 per cent of total space capacity

o hosting a creative night for local rangatahi and young creatives entitled UNFOLD. The event saw 80 young creatives in attendance, alongside established local creatives, sharing skills, connecting, and celebrating local talent

o partnering with volunteers from ANZ Bank to deliver a free one on one digital learning session for our senior community. Participants brought in their own devices and left more confident using them

o hosting the World of Cultures event at the homestead. Over 500 people enjoyed the food, song, and dance performances of a wide variety of cultures, including Korean kimchee workshops, Islamic and Chinese calligraphy stations, a Ukrainian bake stall and a spectacular full day set of performances from East European choir and Punjabi dance to Korean drumming Beijing Opera

o partnering with the Auckland Botanic Gardens education team to deliver a second school pilot programme, an educational arts programme developed for year 2/3 primary students.

· Manu Tukutuku was converted into a Civil Defence Centre at the end January, where over 42 people were housed. The Civil Defence Hub also catered for those who required social services, housing, food, and general support.

· Participant numbers at community venues for quarter three decreased by 72 per cent, and booking hours by 77 per cent, compared with the same period in the previous financial year, with 100 per cent of hirers indicating that they would recommend the facilities in this local board to others and 74 per cent indicating that they were satisfied with the facilities.

· Highlights from programmes delivered at Te Pātaka Kōrero o Manurewa and Te Pātaka Kōrero o Waimāhia this quarter include:

o Age Concern delivering a series of free seminars for our senior patrons at Te Pātaka Kōrero o Manurewa, covering a range of topics from power of attorney, wills, funerals, and advanced care planning

o Te Pātaka Kōrero o Waimāhia setting up a tea station in response to the recent flooding events

o holding a neighbours day event was held at o Te Pātaka Kōrero o Waimāhia, giving the opportunity for community to connect over kai and common interests

o events held this quarter include a Lunar New Year Celebration, a World of Cultures event, and a Holi celebration

o the January school holiday programme included a session with a STEM group called Brain Play who taught tamariki how to design and print using 3D printing software.

· Manurewa Youth Council highlights for this quarter include:

o hosting a Women's Day brunch

o supporting the local elections review with 20 attendees and 40 submissions

o collaborating with the Manukau Beautification Trust for a community clean-up in the town centre

o engaging with schools on the Auckland Council Annual budget, resulting in 55 submissions from students, and holding a submission party at The Space with 25 attendees

o organising fun events for rangatahi at The Space, including a debate on whether Marvel or DC is better, Marvel and DC movie nights, and a Pride movie night.

· The 2023 Manurewa Movies in Parks event was cancelled due to the storm of January 27. Staff have identified an underspend of $4,948 remaining in this work programme line that is available for reallocation.

Our people enjoy a choice of quality community spaces and use them often

· Despite the severe weather events in January and February disrupting the board's Active Recreation activation schedule, 27 activations were successfully delivered with one activation recording a high attendance number of 211.

· Totara Park Pool experienced a 20 per cent increase in visitor numbers compared with the previous summer, with 4,901 visits recorded this year. Staff recruitment and availability continued to be an issue throughout the season. The site had to reduce hours on two occasions during this period due to staff shortages, and on another two occasions due to plantroom issues. Totara Park Pool closed for the season on Friday 3 March.

· Manurewa Leisure Centre experienced increased attendance this quarter, with most programmes back to near pre-COVID enrolment numbers. The centre was also opened as a Civil Defence Centre for Manurewa during the storm events. Staff were redeployed from Te Matariki Clendon Community Centre and Manurewa Pool and Leisure Centre to support the CDC and our community.

· At Te Matariki Clendon Community Centre, the OSCAR holiday and Breakaway programmes saw increased participation compared with last year. The SAMS PE programme restarted in Term One, and staff continue to activate 45 children each session.

· Manurewa Pool and Leisure Centre saw a 43 per cent increase in active visits compared to the same time last year, with 70,120 this quarter. Customer satisfaction scores also increased from the same time last year.

· Groups benefiting from the board subsidising pool entry fees during this time included 2,757 people aged 65 and over, 3,885 adults supervising children, and 96 people with disabilities.

· The board’s funding of increased access to Te Matariki Clendon Community Centre and Manurewa Leisure Centre enabled four Manurewa community groups to deliver 28 free-to-attend community activations this quarter, including karate in te reo Māori, mau rakau, basketball and a variety of Saturday activities. Groups recorded consistent attendance numbers between 20 and 50 per session.

Our prosperous local economy supports local people

· Pacific Business Trust has been following up the attendees from the event held at Te Matariki Clendon Community Centre in October, with a view to offer business support where applicable and suitable.

· The Southern Initiative engaged the following providers to delivery programmes as part of the board’s Youth Connections work programme item:

o Brown Pride has been funded $25,000 to support 10 young people to get into sustainable employment or connect them to the economy as contractors or in enterprise. This 10-week programme will be completed by the end of May 2023

o 3BF has been funded $22,500 to deliver a Tech Accelerator programme for three rangatahi and their whānau. This was delivered successfully, and all three rangatahi with the support of their whanau are continuing in their tech pathways while completing schooling.

Our natural environment is valued, protected and enhanced

· Ecological and environmental volunteers undertook 569 volunteer hours this quarter, although volunteering was reduced due to storm events. Staff have advised that they do not expect to be able to deliver all of the volunteer events planned for this financial year, due to the effects of the storm events. Consequently, they have identified an underspend of $25,000 in this work programme line that is available for reallocation.

· Activities delivered through the Pest Free Urban South work programme line in this quarter include:

o inducting the new Pest Free South Auckland coordinator

o giving a presentation to the Puhinui Waiohua working group on the Pest Free South Auckland project

o managing of traplines along the Puhinui catchment, with Te Pu-a-Ngaa Maara carrying out weekly checks

o supported Southeast Wildlink to find volunteers and set up trap lines in the Totara Heights area

o holding discussions with Conservation Volunteers NZ and Healthy Waters regarding the Papakura Stream catchment restoration work to identify synergies for collaboration in that space

o the local activator continuing to work with the community, giving out free pest control gear and advice, most recently helping a kindergarten solve a rat problem.

· As part of Papakura Stream Restoration Programme funded by the Manurewa, Papakura, and Franklin local boards, 12 tree rescue events were held across the catchment with 140 volunteers participating.

· The following activities were delivered through the Manurewa Waste Minimisation work programme item:

o holding three information and engagement stalls at Manurewa Netball courts in collaboration with Moving Manurewa

o delivering 12 activations, including workshops on upcycling, repair cafes, sewing classes, composting, and growing vegetables

o social media platforms reached 72,016 people this quarter, with top posts covering reusing old clothing, upcycling old furniture and fridges - encouraging people to prevent illegal dumping. 6,966 post engagements were achieved

o holding street activations, where 585 households were engaged with

o information was circulated, and residents spoken to, about preventing illegal dumping and recycling right across nine high contamination and dumping streets in Clendon, Weymouth and Homai

o holding zero waste workshops with rangatahi from the Pride Project’s Mangopare programme. Fifteen rangatahi from ages 15 – 20 spent four hours on site twice a week over three weeks, for a total of five sessions.

Activities with significant issues

15. The following work programme activities have been identified by operating departments as having significant issues:

· Te Matariki Clendon Library - comprehensive renewal: Project has been placed on hold as funding is not available until 2024.

· Rowandale Reserve - Renew playspace: Project has been placed on hold pending park strategic assessment.

· Te Kete Rukuruku (Māori naming of parks and places) Tranche Two: Proposed names were received, but some were not agreed to between participating iwi. A hui tuku ingoa was held, and one name was presented. Remaining names will be discussed and likely go forward next financial year pending resolution.

Activities on hold

16. The following work programme activities have been identified by operating departments as on hold:

· Te Matariki Clendon Library - comprehensive renewal: This activity is on hold as funding is not available until 2024.

· Tington Reserve - Renew playspace: This activity is on hold pending completion of strategic assessment.

· Rowandale Reserve - Renew playspace: This activity is on hold pending completion of strategic assessment.

Changes to the local board work programme

Cancelled activities

17. These activities are cancelled:

· Manurewa Aquatic Centre - Renew pool plant: This project will be scoped for works to commence in future financial years.

Activities merged with other activities for delivery

18. These activities have been merged with other activities for efficient delivery

· Manurewa Aquatic Centre - renew changing rooms, sauna, ceiling, and foyer: This project has been cancelled and merged with work programme activity ‘Manurewa Aquatic Centre - Renew all condition 4 & 5 assets.

Activities with underspends

19. Staff have identified two activities within the operational work programme that will deliver an underspend for the 2022/2023 financial year that is available for reallocation by the local board.

20. The identified LDI opex underspends are:

· Anzac services Manurewa - $4,228

· Movies in Parks Manurewa - $4,717

· Ecological and environmental volunteers programme FY22 - $25,000

21. The total underspend amount to reallocate is $33,945.

22. The local board can also consider offering unspent budget up for organisational savings.

23. The board discussed options for reallocating these LDI opex underspends at its workshop on 1 June 2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

25. Work programmes were approved in June 2022 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. This report informs the Manurewa Local Board of the performance for quarter three ending 31 March 2023.

Tauākī whakaaweawe Māori

Māori impact statement

28. A Kia Ora Te Whanau hub is being piloted at Te Matariki Clendon Community Centre and Te Pātaka Kōrero o Waimāhia as a co-located site. Community workshops have begun with a local artist and local whānau, exploring the story of Reremoana. The project team are piloting the recommendations of the community engagement (Empathy Kōrero) and the walkthroughs, through a whānau-centred co-design approach.

29. He kupenga Horopounamu is also being piloted at Te Pātaka Kōrero o Waimāhia, to find out more about whānau Māori aspirations on service delivery in that space. Five whānau have been interviewed, with two interviews taking place in te reo Māori.

30. Staff at Te Pātaka Kōrero o Manurewa held discussions with a local artist on the importance and significance of being able to embed the story of Te Manurewa o Tamaphore into artwork in and around the library. There are aspirations for a library space that enhances and strengthens community connection, and staff have aspirations for the library to feel better connected to its namesake and the diverse community of Manurewa.

31. The Bilingual Hikoi Event was unable to be delivered this quarter due to the storm events. It will be delivered later in the year.

Ngā ritenga ā-pūtea

Financial implications

32. This report is provided to enable the Manurewa Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programme. There are no financial implications associated with this report.

Financial Performance

33. Operating expenditure of $12.46 million is $785,000 below budget.

34. In ABS (Asset Based Services), operating expenditure of $11.29 million is underspent by $547,000, mainly as a result of lower ECE staffing costs in a service downturn, lower maintenance in recent adverse weather conditions, and staff payments lower than budget as service occupations have become difficult to recruit.

35. In LDI (Locally Driven Initiatives), operating expenditure is $238,000 behind budget, as a mix of projects totalling $87,000 have been carried forward from FY2021-2022 and are to be completed alongside the FY2022-2023 work programme, plus still some projects and grant payments are still to be completed.

36. Operating Revenue of $2.18 million is $124,000 better than budget, mostly in recreation, leisure, fitness, and aquatics facilities after school programmes and associated government subsidies.

37. Capital expenditure of $4.97 million is ahead of budget by $2.12 million in asset renewals and sports field upgrades, some completed ahead of budget.

38. The financial report for the nine months ended 31 March 2023 for the Manurewa local board area is in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

40. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

41. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

42. The local board will receive the next performance update following the end of quarter four (30 June 2023).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Work programme update (Under Separate Cover)
b ⇩	Financial performance report	27

Ngā kaihaina

Signatories

Author	Robert Boswell - Local Board Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Manurewa Local Board

15 June 2023

Community Partners Interim Service and Funding Approach for 2023/2024

File No.: CP2023/04721

Te take mō te pūrongo

Purpose of the report

1. To approve an interim service and funding approach for community partners from 1 July 2023.

Whakarāpopototanga matua

Executive summary

2. The Manurewa Local Board partners with community organisations to manage venues through Asset-Based Services (ABS) funding. Some of its funding agreements expire on 30 June 2023.

3. Due to current Auckland Council budget constraints, the nature of these arrangements going forward are ambiguous while the local board work programme 2023/2024 is being developed. Therefore, key concerns for partners are:

· council’s expectation of service delivery from 1 July 2023

· levels of activity they will deliver

· funding they will receive from 1 July 2023

· their responsibilities as employers, especially if funding levels (and consequently staffing levels) change.

4. Connected Communities is establishing a refreshed approach to procure community venue partners to ensure the council partners with groups who can drive change and best deliver to the council’s strategies. This programme is being developed and will be ready for local board decision making in 2024.

5. The recommended approach for community partners is to clarify services should continue until at least 30 June 2024 when a procurement process can take place, through Community Centre Management Agreements with a 12-month term for 2023/2024.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve Service Agreements and Licenses to Occupy and Manage with Te Whare Awhina o Tamworth Inc for a term beginning 1 July 2023 and ending 30 June 2024, with the associated funding:

i) $51,878 to manage access and activation to Randwick Park Community House

ii) $42,128 to manage access and activation to Te Whare Awhina

b) approve a Community Centre Management Agreement with Te Whare Awhina o Tamworth Incorporated for a term beginning 1 July 2023 and ending 30 June 2024, with the associated funding:

i) $42,128 to manage access and activation to Clendon Park Community House.

Horopaki

Context

6. Community partners are funded to manage access and activation of community centres and halls through Community Centre Management Agreements (CCMAs), which usually have a tenure of three to five years.

7. Auckland Council is facing major financial challenges and needs to overcome a budget shortfall of $295 million for the 2023/2024 financial year. To respond to this, the Governing Body approved a proposal to reduce local board operating funding by $16 million.

8. While the annual local board work programme for 2023/2024 is being developed, there is uncertainty amongst partners and the community over whether funding and services will continue from 1 July 2023.

9. A reduction or discontinuation of funding would have a significant impact on current services, and partners would require time to communicate any change with their customers and community.

10. Partners are also employers and their ability to pay wages could be impacted if funding is changed from 1 July 2023. To follow good practice, partner organisations will require time and funding to follow appropriate employment processes, if required.

Tātaritanga me ngā tohutohu

Analysis and advice

Interim service delivery for community partners

11. Community partners are funded under either a Community Centre Management Agreement (CCMA) or a Service Agreement with a License to Occupy and Manage (LTOM) with a term that tends to be between three and five years.

12. Two community houses, Te Whare Awhina and Randwick Park, are owned by Kainga Ora and leased by council via Eke Panuku. A new three-year term for these leases is currently being negotiated.

13. A refreshed approach to partnering with community groups is being developed to be implemented in 2024/2025. This will involve regularly reviewing partnerships once CCMA terms have ended and undertaking procurement processes that drive for change. Therefore, a different approach is required for the continuity of service for community partners from 1 July 2023.

14. Options have been developed for an interim service approach to community partners.

Table one: Options for an interim service approach to community partners in the Manurewa Local Board area.

Options	Option 1: Status quo	Option 2: Provide funding for first quarter of 2023/2024 pro rata	Recommended approach Option 3: Provide funding and certainty to community partners for a further 12 months
Detail	Take no action and defer funding decision until the local board approves its work programme for 2023/2024 in July 2023	Provide a proportionate interim payment for the first quarter of 2023/2024 (12 weeks of the annual amount)	Enter a new agreement with community venue partners for a term of 12 months and undertake a procurement process within the 12-month term
Funding	No interim funding would be required	Funding required to cover quarter one of 2023/2024 (12 weeks of the annual amount) Interim amounts would be based on approved 2022/2023 budgets	Funding required for community venue partners under an agreement for 12 months
Implications	· Lack of certainty that partners can provide a service to the community from 1 July 2023. · By deferring a decision until late July 2023, there may be a gap in service provision. · If funding for partners is discontinued in 2023/2024, partners may not be able to work through timely and appropriate employment processes in the first quarter of the financial year.	· Provides partners with the certainty that they can follow appropriate employment procedures in the first quarter of 2023/2024 if staffing is impacted by reduced or discontinued funding. · Provides minimal certainty for partners and the community about continuity of service.	· Provides certainty of service provision · Allows staff to provide quality and timely advice to the local board on the upcoming procurement programme. · A procurement process can be undertaken within the 12-month term to review the funding amount, the current partnerships, and the best use of assets and service delivery model. · This timeline will be more appropriate considering local board and staff capacity.

15. At present, Manurewa Local Board partners with one community organisation who manage four council-owned community centres and halls under CCMAs and Service Agreements. Three of these arrangements are expiring 30 June 2023.

Table two: Community partners managing venues in the Manurewa Local Board area with contracts expiring 30 June 2023

Partner	Venues they manage	Current term	Funding they receive over 12 months
Te Whare Awhina o Tamworth Incorporated	Te Whare Awhina Community House	1 October 2020 – 30 June 2023	$42,128
Te Whare Awhina o Tamworth Incorporated	Randwick Park Community House	1 October 2020 – 30 June 2023	$51,878
Te Whare Awhina o Tamworth Incorporated	Clendon Park Community House	1 October 2020 – 30 June 2023	$42,128

16. The recommended approach will enable community partners to continue to manage access and activation to their venues from 1 July 2023 to 30 June 2024, to ensure continuity of service for the community.

17. During the 2023/2024 financial year, staff will develop a procurement programme and return to the local board with options and advice regarding the future use of these community venues, and a corresponding procurement process to confirm the best partner to support local board aspirations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. Local community services and venues create a stronger sense of place and foster localism and place-based approaches. This has a positive impact on our resilience to climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. Connected Communities manages the relationships and contracts with arts and community partners. Subject to the outcome of this decision, staff will work with Parks & Community Facilities to manage implications for council owned assets.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. Partner-led community centres services support the delivery of the Manurewa Local Board Plan. In particular, partners support the local board to achieve the following outcomes:

· Outcome 1: Our communities are inclusive, vibrant, healthy, and connected

· Outcome 3: Our people enjoy a choice of quality community spaces and use them often.

Tauākī whakaaweawe Māori

Māori impact statement

21. Te Kaunihera o Tāmaki Makaurau is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

22. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan 2050, the 10-year Budget Plan 2021-2031 (Long-term Plan), the Auckland Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, the council’s Māori Responsiveness Framework.

23. Partner-led arts and community services enable locally responsive activities, promoting participation, inclusion, and connection for all Aucklanders, including Māori.

24. A Community Centre Management Agreement includes key performance indicators (KPIs), which require community partners to engage with Māori, and where appropriate support the delivery of programmes that local iwi may wish to run in the facility.

25. Toi Whītiki, Auckland’s Arts and Culture Strategic Action Plan requires arts partners to support and align delivery to Goal 5: Auckland celebrates a unique cultural identity, and the objective to celebrate Māori and their culture as a point of difference.

Ngā ritenga ā-pūtea

Financial implications

26. The recommended options require a total commitment of $136,134 from the Manurewa Local Boards ABS Opex budget in advance of the approval of the 2023/2024 local board work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk	Mitigation
A decision could preempt significant budgetary decisions	This is an interim approach and leaves room for decisions pending local board work programme approval to be actioned from 1 July 2024
The recommended approach may not provide sufficient certainty for partners	Staff will maintain regular communication with partners, providing updates on the annual plan process and outcomes so that they will have at least three months (i.e. the first quarter of 2023/2024) to prepare for any changes

Ngā koringa ā-muri

Next steps

27. If the local board agrees with the staff recommendation, Service Agreements, Licenses to Occupy and Manage, and a Community Centre Management Agreement will be signed, and funding will be administered.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kevin Marriott - Head of Community Delivery

Authorisers

Mirla Edmundson - General Manager Connected Communities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Manurewa Local Board

15 June 2023

Manurewa Local Grant Round Four and Multiboard Grant Round Two 2022/2023 Grants Allocations

File No.: CP2023/06879

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications for 2022/2023 Manurewa Local Grant Round Four and Multi-board Grant Round Two.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Manurewa Local Grant Round Four (Attachment A) and Multi-board Grant Round Two (Attachment B).

3. The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2022/2023 (Attachment C). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Manurewa Local Board set a total community grants budget of $191,886 for the 2022/2023 financial year. There is a total of four local grant rounds and two multi-board rounds.

5. A total of $62,283.67 was spent on Local Grant Round One, leaving a total of $129,602.33.

6. The Manurewa Local Board allocated $34,000 from the Manurewa Community Grants 2022/2023 to the Youth Grants Manurewa (MR/2022/137). This leaves $95,602.33 of budget remaining.

7. An Urgent Decision allocated $2,000 from Community Grants Manurewa to Youth Grants Manurewa (applicant YG2310-169). This leaves $93,602.33 of budget remaining.

8. A total of $70,041.75 was spent on Local Grant Round Two, leaving a total of $23,560.58.

9. The Manurewa Local Board reallocated $3,397 (MR/2023/20) from “Manurewa Age Friendly Initiatives” to “Community Grants Manurewa”. This leaves $26,957.58 of budget remaining.

10. A total of $26,115.54 was spent on Local Grant Round Three, leaving $842.04 of budget remaining.

11. The Manurewa Local Board reallocated $35,000 (MR/2023/45) from Tātaki Auckland Unlimited - Town Centre Steering Group to the 2022/2023 Customer and Community Services Work Programme - Community Grants Manurewa. This takes the budget left to $35,842.04 for the 2022/2023 Local Grants Round Four and Multi-board Round Two.

12. For Manurewa Local Grant Round Four 2022/2023 a total of twenty four local grant applications were received, requesting a total amount of $129,144.48. For Manurewa Multi-board Grant Round Two 2022/2023 a total of twenty two grant applications were received, requesting a total amount of $84,909.50.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) agree to fund, part-fund or decline each application in Manurewa Local Grant Round Four 2022/2023

Table One: Manurewa Local Grant Round Four 2022/2023 applications

Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
LG2310-406	Communicare CMA	Towards coordinator fee to run senior project at Manu Tukukuku Facility from 17 July 2023 to 19 December 2023	$3,230.00	Eligible
LG2310-409	Independent Living Charitable Trust	Towards cost to run Midautumn Festival celebration event at Wiri Community Hall on 19 October 2023	$1,550.00	Eligible
LG2310-410	Te Onikabwebwe Women's Club	Towards venue hire, professional wage, coordinator, koha, prizes and other resource to run Rikian Kiribati Culture project at Weymouth Hall from 9 September 2023 to 22 June 2024	$16,495.45	Eligible
LG2310-411	Weymouth Residents & Ratepayers Incorporated	Towards a contribution of Weymouth News printing cost from 1 July 2023 to 30 August 2023	$4,000.00	Eligible
LG2310-412	Manurewa Croquet Club Inc.	Towards cost to maintain the lawns at Manurewa Croquet Club from 1 August 2023 to 31 October 2023	$1,473.00	Eligible
LG2310-415	Sapphire Events Limited	Towards venue hire cost to run The Gluten Free Food Festival and Coeliac New Zealand Conference at Due Drop Events Centre from 17 November 2023 to 18 November 2023	$10,084.50	Eligible
Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
LG2310-416	Joziah Mulipola	Towards accommodation and travel cost to attend NZ Junior Rugby Festival Queenstown 2023 from 2 September 2023 to 3 September 2023	$1,000.00	Eligible
LG2310-418	Manurewa Tennis Club Incorporated	Towards cost of coaching, tennis rackets and tennis balls to run Fun Startup Tennis project from 29 July 2023 to 21 September 2023	$1,581.74	Eligible
LG2310-420	Manurewa Playcentre	Towards cost of a shed to store the sandpit equipment at Manurewa Playcentre from 1 July 2023 to 31 August 2023	$2,115.00	Eligible
LG2310-421	The Rising Foundation Trust	Towards a contribution of a full-time Programme Coordinator based at Manurewa High School wage from 4 July 2023 to 30 September 2023	$7,000.00	Eligible
LG2310-423	South East Auckland Senior Citizen's Association Incorporated	Towards venue hire, catering, cleaning, service charge, performers cost to Celebrate Christmas in Ōtara-Papatoetoe area on 16 December 2023	$13,600.00	Eligible
LG2310-425	Tetua Singh	Towards venue hire and ticket cost for Zumba sessions at Manurewa Leisure Centre from 3 July 2023 to 19 July 2023	$990.00	Eligible
LG2310-427	Youthline Auckland Charitable Trust	Towards a contribution of annual costs to supervise and train volunteers at the Youthline House in Papatoetoe from 1 July 2023 to 31 March 2024	$5,000.00	Eligible
LG2310-430	Damoni Senior Citizens Association	Towards venue hire, operational cost, yoga instructor, events and transportation cost to deliver community workshops at 17 Palmers Road from 14 July 2023 to 14 December 2023	$5,000.00	Eligible
Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
LG2310-432	Tyler Utupo	Towards accommodation and travel cost to attend NZ Junior Rugby Festival in Queenstown from 2 September 2023 to 3 September 2023	$1,000.00	Eligible
LG2310-433	Independent Living Service Trust	Towards cost of petrol, catering, phone bill, cleaning products, and groceries to deliver Leabank Seniors Resilience Programme events from 3 July 2023 to 31 January 2024	$2,000.00	Eligible
LG2310-434	Te Whakaora Tangata	Towards Service Delivery Team salaries to deliver Family Restoration Programme from 1 July 2023 to 30 September 2023	$15,000.00	Eligible
LG2310-435	Auckland Southern District Chinese Association Incorporated	Towards venue hire, instructor fee, financial audit cost at St Luke's Church Manurewa and the Botanical Garden from 1 July 2023 to 31 December 2023	$3,360.00	Eligible
LG2310-436	New Zealand Council of Victim Support Groups - Counties Manukau Central	Towards a contribution to the victim support’s volunteer programme in Manurewa from 1 September 2023 to 30 August 2024	$7,000.00	Eligible
LG2310-437	S.A.N.Z. Manurewa Scout Group	Towards purchasing clothing for Manurewa youth to wear Jamboree from 30 December 2023 to 6 January 2024	$3,973.36	Eligible
LG2310-438	What Hope Community Trust	Towards cost to hire equipment to run Clendon Christmas Night Market event on from 2 December 2023 to 3 December 2023	$5,000.00	Eligible
LG2310-439	Muskaan Care Trust NZ	Towards tutor, venue hire, project coordinator, advertise, promotion and volunteer cost to run BollyEx - Excercising on Bollywood Tunes in Clendon and Manurewa area from 1 July 2023 to 17 December 2023	$12,000.00	Eligible
Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
LG2310-440	Action Education Incorporated	Towards the cost to deliver twenty Spoken Word Poetry workshops at Manurewa High School from 3 July 2023 to 15 December 2023	$5,000.00	Eligible
LG2310-441	All Seasons Community Sports Trust	Towards cost of laptop replacement, ink cartridges and related technical support at All Seasons Community Sports Trust from 3 July 2023 to 31 December 2023	$1,691.43	Eligible
Total			$129,144.48

b) agree to fund, part-fund or decline each application in Manurewa Multi-board Grant Round Two 2022/2023

Table Two: Manurewa Multi-board Grant Round Two 2022/2023 applications

Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
MB2223-201	Fix Up Look Sharp	Towards leasing costs of the 2 spaces in Onehunga and Avondale from June 2023 until June 2024	$2,000.00	Eligible
MB2223-202	New Zealand Eid Day Trust	Towards the cost of Venue and related cost, Furniture / Fixtures, Audio and visual, Entertainment, Electrical requirements, Volunteers training and food for the 2023 NZ Eid day from 29 June 2023 to 1 July 2023	$3,000.00	Eligible
MB2223-207	David Riley	Towards Eight bilingual Pacific superhero children's books and audiobooks from June 2023 to October 2023	$2,000.00	Eligible
MB2223-215	Big Buddy Mentoring Trust	Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2023 - September 2024)	$10,000.00	Eligible
MB2223-216	Babystart Charitable Trust	Towards wages, packing, courier costs, baby clothing and care items from 1 June 2023 to 31 May 2024	$4,116.50	Eligible
Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
MB2223-224	Bellyful New Zealand Trust	Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024	$2,000.00	Eligible
MB2223-226	OutLine New Zealand Incorporated Donation Account	Towards volunteer training and support, advertising costs, clinical supervision, insurance, office expenses, and operational IT costs	$1,250.00	Eligible
MB2223-227	Young Workers Resource Centre	Towards education coordinator wages and teaching resources costs from June 2023 till May 2024.	$500.00	Eligible
MB2223-236	Pet Refuge New Zealand Charitable Trust	Towards administration costs for the Pet Refuge from 5 June 2023 to 31 March 2024	$5,000.00	Eligible
MB2223-240	Warriors Community Foundation	Towards the cost of programme equipment, including drink bottles and drawstring bags from 1 June 2023 to 30 November 2023	$2,000.00	Eligible
MB2223-241	The StarJam Charitable Trust	Towards workshops' costs of tutor fees, venue hire, tutor and volunteer training, regional programme coordinator`s salary and equipment between 5 June 2023 to 31st December 2023	$7,000.00	Eligible
MB2223-242	KidsCan Charitable Trust	Towards administration costs from 5 June 2023 to 15 December 2023	$10,000.00	Eligible
MB2223-248	Training and Budget Services Inc	Towards rent, power, internet and phone costs at 129 Great South Road from 3 July 2023 to 28 June 2024	$5,000.00	Eligible
MB2223-252	The Operating Theatre Trust trading as Tim Bray Theatre Company	Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023	$3,543.00	Eligible
MB2223-253	Community Cat Coalition Incorporated	Towards cat desexing project from 1 July 2023 to 30 June 2024	$2,500.00	Eligible
Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
MB2223-255	Fiji Girmit Foundation	Towards cost to hold Fiji Girmit Commemoration/Remembrance Day event at Malaeola Community Centre on 14 May 2023	$2,000.00	Eligible
MB2223-256	Counties Manukau Sport Foundation	Towards venue hire, catering, facilitation costs, photography, technical hire and technical support at Sportsbowl Function Centre on 26 May 2023	$3,000.00	Eligible
MB2223-258	Road Safety Education Limited	Towards the wage costs for the programme co-ordinator for the delivery of the Road Safety Programme across Auckland between 1 June 2023 to 31 May 2024.	$2,000.00	Eligible
MB2223-264	Icon Trampoline Club Incorporated	Towards security door and security lights purchase at 137 Buckland Rd from 1 June 2023 to 31 August 2023	$4,000.00	Eligible
MB2223-268	YMCA Fundraising	Towards costs for sport camp events at 2487 Hunua Road from 1 June 2023 to 31 October 2023	$10,000.00	Eligible
MB2223-272	PHAB Association Inc	Towards facilitators, wages, catering and administration fee at Allan Brewster Leisure Centre from 5 June 2023 to 29 March 2024	$2,000.00	Eligible
MB2223-274	Interacting	Towards radio comms, face painters, bins, project manager, film tutor, jewellery making tutor, and mould making tutor at the Interact Festival from 30 October 2023 to 10 November 2023	$2,000.00	Eligible
Total			$84,909.50

Horopaki

Context

13. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

14. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

· Local board priorities

· Exclusions

· Grant types, the number of grant rounds and when these will open and close

· Any additional accountability requirements

· The Manurewa Local Board adopted the Grants Programme for 2022/2023 (Attachment C). The document sets application guidelines for contestable community grants submitted to the local board.

15. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

16. The Manurewa Local Board set a total community grants budget of $191,886 for the 2022/2023 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

17. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage.

20. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. Local boards are responsible for the decision-making and allocation of local board community grants. The Manurewa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

22. Staff will provide feedback to unsuccessful grant applicants about why they have been declined to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

23. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Ngā Mātārae department has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

24. This report presents applications received in Manurewa Local Grant Round Four (Attachment A) and Multi-board Grant Round Two (Attachment B).

25. The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2022/2023 (Attachment C). The document sets application guidelines for contestable community grants submitted to the local board.

26. The Manurewa Local Board set a total community grants budget of $191,886 for the 2022/2023 financial year. There is a total of four local grant rounds and two multi-board rounds.

27. A total of $62,283.67 was spent on Local Grant Round One, leaving a total of $129,602.33.

28. The Manurewa Local Board allocated $34,000 from the Manurewa Community Grants 2022/2023 to the Youth Grants Manurewa (MR/2022/137). This leaves $95,602.33 of budget remaining.

29. An Urgent Decision allocated $2,000 from Community Grants Manurewa to Youth Grants Manurewa (applicant YG2310-169). This leaves $93,602.33 of budget remaining.

30. A total of $70,041.75 was spent on Local Grant Round Two, leaving a total of $23,560.58.

31. The Manurewa Local Board reallocated $3,397 (MR/2023/20) from “Manurewa Age Friendly Initiatives” to “Community Grants Manurewa”. This leaves $26,957.58 of budget remaining.

32. A total of $26,115.54 was spent on Local Grant Round Three, leaving $842.04 of budget remaining.

33. The Manurewa Local Board reallocated $35,000 (MR/2023/45) from Tātaki Auckland Unlimited - Town Centre Steering Group to the 2022/2023 Customer and Community Services Work Programme - Community Grants Manurewa. This takes the budget left to $35,842.04 for the 2022/2023 Local Grants Round Four and Multi-board Round Two.

34. For Manurewa Local Grant Round Four 2022/2023 a total of Twenty-Four local grant applications were received, requesting a total amount of $129,144.48. For Manurewa Multi-board Grant Round Two 2022/2023 a total of Twenty-Two grant applications were received, requesting a total amount of $84,909.50.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

36. Following the Manurewa Local Board allocating funding for Local Grants Round Four and Multi-board Grants Round Two, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	2022/2023 Manurewa Local Grants Round Four Application Summary (Under Separate Cover)
b ⇨	2022/2023 Manurewa Multi-board Round Two Application Summary (Under Separate Cover)
c ⇩	Manurewa Community Grants Programme 2022/2023	49

Ngā kaihaina

Signatories

Author

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Manurewa Local Board

15 June 2023

Manurewa Local Board and Youth Grants Programme 2023/2024

File No.: CP2023/07097

Te take mō te pūrongo

Purpose of the report

1. To adopt the Manurewa Local Board Grants Programme 2023/2024 and Manurewa Youth Grants Programme 2023/2024.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year.

4. This report presents the Manurewa Local Board Grants Programme 2023/2024 and Manurewa Youth Grants Programme 2023/2024 for adoption as provided in Attachment A and Attachment B respectively.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whai / adopt the Manurewa Local Board Grants Programme 2023/2024 provided as Attachment A

b) whai / adopt the Manurewa Youth Grants Programme 2023/2024 provided as Attachment B.

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities, and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· the types of grants, the number of grant rounds, and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board grants programme 2023/2024 has been adopted, the types of grants, grant rounds, criteria, and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Manurewa Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2023/2024.

Tauākī whakaaweawe āhuarangi

Climate impact statement

10. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste, alternative transport methods, community energy efficiency education and behaviour change, build community resilience, and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

12. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

14. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

15. The allocation of grants to community groups is within the adopted Long-term Plan 2018 -2028 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

17. An implementation plan is underway, and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Community Grants Programme 2023/2024	59
b ⇩	Manurewa Youth Grants 2023/2024	65

Ngā kaihaina

Signatories

Author

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Manurewa Local Board

15 June 2023

Urgent Decision: Manurewa Local Board feedback on the New Zealand Upgrade Programme South Auckland Package

File No.: CP2023/07051

Te take mō te pūrongo

Purpose of the report

1. To note the Manurewa Local Board decision made under the local board’s urgent decision-making process to provide feedback on the New Zealand Upgrade Programme South Auckland Package.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 17 November 2022 the Manurewa Local Board resolved (MR/2022/169) the following in relation to urgent decision-making:

That the Manurewa Local Board:

a) delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

b) confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing

c) note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

3. Manurewa Local Board was given the opportunity to provide feedback on the New Zealand Upgrade Programme (NZUP) South Auckland Package, including the preferred option for the NZUP Manukau to Takaanini access and safety project.

4. Local board input into that submission was sought with a deadline of 1 June 2023.

5. The next Manurewa Local Board business meeting was on Thursday 15 June 2023 and therefore the opportunity for the local board to formalise its feedback by resolution fell outside of the scheduled business meeting times, and an urgent decision was required.

6. The board’s draft feedback was circulated to all members for comment before being approved and submitted.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) note the Manurewa Local Board urgent decision dated 1 June 2023 providing local board feedback on the New Zealand Upgrade Programme South Auckland Package, including the preferred option for the NZUP Manukau to Takaanini access and safety project as follows:

That the Manurewa Local Board:

a) provide the following views to Waka Kotahi New Zealand Transport Agency on the NZUP South Auckland Package, including the preferred option for the NZUP Manukau to Takaanini access and safety project:

i) the board believes that delivery of the full four lane 21.5km Mill Road corridor between Manukau and Drury South needs to be funded as a priority roading project by the Government.

The need for this corridor to reduce congestion, provide an alternative route to State Highway 1, and strengthen connections between future housing areas and existing town centres remains unaddressed, and will only grow as time goes on.

Quarry trucks and other heavy vehicles travelling on our suburban roads create safety risks for pedestrians and other active mode users, particularly children travelling to and from school in the areas on Hillpark and The Gardens. These roads were not designed for such heavy traffic, and the wear and tear from heavy vehicle traffic increases the need for maintenance, which is a cost carried by ratepayers. We need the full Mill Road corridor to provide an alternative route that is more suited to heavy vehicle traffic and remove them from our local roads.

The cost to fund delivery of the full Mill Road corridor will not lessen over time, and delaying implementation of the project will only result in greater costs being imposed on taxpayers in the future.

We are also concerned that implementing the proposed access and safety project could result in a waste of funds if the full four lane corridor proceeds to construction in the near future, as anything that is constructed now may need to be removed and replaced after a relatively short time. This concern is especially acute given this is a general election year, and there is a risk than any incoming Government could change direction on this project.

ii) although the board does not believe that the proposed Manukau to Takaanini access and safety project will fully address the needs discussed above, we support this work proceeding. It will provide improvements to road user experience on some sections of the corridor, particularly on the section of the corridor between Manukau Station Road and Redoubt Road, where widening of the road to provide four lanes for cars and a dedicated bus lane will be implemented.

iii) should funding and costs considerations require the delivery of the Manukau to Takaanini access and safety project corridor in sections, the board’s preference would be that priority is given to delivering them in the following order:

1) Manukau Station Road and Redoubt Road

2) Mill Road - Cosgrave Road

3) Redoubt Road / Murphy’s Rd intersection.

iv) the board would like Hollyford Drive to also be expanded to four car lanes and a bus lane, given that there is sufficient space to widen the road in order to achieve this.

b) note that the Waihoehoe Road Upgrade Project and SH22 Drury Upgrade Project are progressing through pre-implementation.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Urgent Decision Memo	73
b ⇩	Waka Kotahi NZ Transport Agency - NZ Upgrade Programme South Auckland Package	75

Ngā kaihaina

Signatories

Author	Robert Boswell - Local Board Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Chairperson	Glenn Murphy
Deputy Chairperson	Matt Winiata
Members	Joseph Allan
	Heather Andrew
	Anne Candy
	Angela Cunningham-Marino
	Andrew Lesa
	Rangi McLean

No.	Report Title	Item no.	Meeting Date	Governing Body Committee or Council Controlled Organisation or Forum or Local Board
1	Notice of Motion - Member Soole - Towards Civil Defence preparedness in Franklin	12	9 May 2023	Franklin Local Board resolutions circulated to all local boards for their information

No.	Title	Page
a ⇩	4 May 2023, Manurewa Local Board Workshop Record	111
b ⇩	11 May 2023, Manurewa Local Board Workshop Record	113
c ⇩	24 May 2023, Manurewa Local Board Workshop Record	117
d ⇩	25 May 2023, Manurewa Local Board Workshop Record	119

Author	Rohin Patel - Democracy Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura