Minutes of Ōrākei Local Board - Thursday, 15 June 2023

Ōrākei Local Board

15 June 2023

1 Nau mai | Welcome

Deputy Chairperson S Powrie welcomed those present and began the meeting with a karakia.

2 Ngā Tamōtanga | Apologies

Resolution number OR/2023/45

MOVED by Deputy Chairperson S Powrie, seconded by Member D Wong:

That the Ōrākei Local Board:

a) accept the apologies from Member A Mcphee and Member T Churton.

CARRIED

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Deputy Chairperson S Powrie declared an interest in Item 13 Ōrākei Quick Response and Tree Protection Round Two 2022/2023 grant allocations.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number OR/2023/46

MOVED by Deputy Chairperson S Powrie, seconded by Member P Tucker:

That the Ōrākei Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 16 May 2023, as a true and correct record.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no requets for leaves of absence.

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1	Deputation - Ngāti Whātua Ōrākei Sports Facility at a proposed Orakei Domain site
	Joseph Royal was in attendance on behalf of Ngāti Whātua Ōrākei to present to the board on a proposal for a sports facility at 40 Reihana Street.
	A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2023/47 MOVED by Deputy Chairperson S Powrie, seconded by Chairperson S Milne: That the Ōrākei Local Board: a) receive the presentation and thank Joseph Royal for his attendance. b) refer the presentation to staff to request advice on options for the board to support the proposal. CARRIED
	Attachments a 15 June 2023, Ōrākei Local Board, Item 8.1 -Deputation - Ngāti Whātua Ōrākei Sports Facility at a proposed Orakei Domain site - PowerPoint presentation

9 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Draft Ōrākei Local Parks Management Plan – hearings panel establishment

Steve Owens, Service and Asset Planning Specialist, Chris Khouri, Service and Asset Planner and Julie McKee, Hearings Manager, were in attendance to speak to this report.

Resolution number OR/2023/48

MOVED by Member D Wong, seconded by Member M Voyce:

That the Ōrākei Local Board:

a) establish a hearings panel consisting of an independent hearings commissioner as chairperson and four local board members, to:

i) hear objections or comments from submitters on the draft plan

ii) make recommendations to the local board about amendments to the draft plan following the hearings process.

b) appoint Chairperson S Milne, Deputy Chairperson S Powrie, Member A Mcphee and Member T Churton to the hearings panel.

c) delegate to the local board chairperson and deputy chairperson the power to appoint an independent hearings commissioner as chairperson of the hearings panel.

d) note that the decision to approve the final Ōrākei Local Board Local Parks Management Plan remains with the local board. The General Manager Parks and Community Facilities holds the delegated authority from the Minister of Conservation to approve the plans for the six scenic reserves covered by the draft plan.

CARRIED

Local Board Transport Capital Fund 2023 - 2025 allocation

Caroline Tauevihi, Elected Member Relationship Manager was, was in attendance to speak to this report.

Resolution number OR/2023/49

MOVED by Member P Tucker, seconded by Chairperson S Milne:

That the Ōrākei Local Board:

a) allocate the Local Board Transport Capital Fund 2022-2025 in part as follows:

i) approve the allocation of $400,000 for the replacement of a kea crossing with a raised zebra crossing on Allum Street, Kohimarama near St Thomas’ School and possible relocation of a bus or parking bay.

ii) approve the allocation of $170,000 for the construction of a new footpath in Churchill Park, Glendowie to service Churchill Park School.

iii) approve the allocation of $60,000 for traffic calming interventions on Riddell Road, Glendowie between the Churchill Club and Whitehaven Road, to control speeding.

iv) approve the allocation of $375,000 for the installation of improved pedestrian facilities at 31 Marua Road, Ellerslie and possible realignment of bus stops.

v) approve the allocation of $375,000 for the installation of a pedestrian facility at 33 Watene Crescent, Ōrākei.

vi) approve the allocation of $375,000 for a pedestrian facility in the vicinity of the shopping area on Melanesia Road, Kohimarama near its intersection with Baddeley Road.

vii) approve the allocation of $35,000 for speed calming interventions at Coombes Road, Remuera.

viii) approve the allocation of $375,000 for a pedestrian facility at 85 Patteson Avenue, Mission Bay near the Mission Bay kindergarten.

b) note there is $35,865.00 remaining in the Ōrākei Local Board Transport Capital Fund.

CARRIED

Ōrākei Quick Response and Tree Protection Round Two 2022/2023 grant allocations

Deputy Chair S Powrie declared an interest in application ID QRTP2312-214 Community Patrols Of New Zealand Charitable Trust and took no part in the discussion or the voting on this item.

Resolution number OR/2023/50

MOVED by Member M Voyce, seconded by Member P Tucker:

That the Ōrākei Local Board:

a) approve the following applications in the Ōrākei Quick Response and Tree Protection round two, listed in the following table:

Application ID	Organisation	Requesting funding for	Amount approved
QRTP2312-202	Art Yoga Partnership	Towards the cost of a meditation facilitator, room hire, and advertising including social media advertising	$165.40
QRTP2312-216	Auckland East Community Network	Towards the cost of a xero and mailchimp subscription, xero training, other training and website maintenance	$3,000.00
QRTP2312-222	Claudia Terzi	Towards the cost of two singing bowls, marketing, venue hire and facilitator fees	$159.12
QRTP2312-214	Community Patrols Of New Zealand Charitable Trust	Towards the cost of signage, a jump starter, flashlight and emergency disc flares	$3,000.00
QRTP2312-213	Josephine M Simpson	Towards the cost of 200 balls of wool to knit blankets, garments and knitted toys for vulnerable babies and young children.	$1,000.00
QRTP2312-210	Maungarei Community Christian Trust	Towards the cost of venue hire of the Orakei Community Centre main hall	$2,300.00
QRTP2312-201	Meadowbank Community Toy Library Incorporated	Towards the cost of rent	$725.00
QRTP2312-223	Recreation Solutions Limited	Towards the cost of co-design of Pourewa collateral (logo and links) and a tear drop banner	$1,500.00
QRTP2312-211	Remuera Chinese Association Incorporated	Towards the cost of venue hire	$1,500.00
QRTP2312-206	The Eastern Bays Toy Library Incorporated	Towards one years rent	$1,500.00
QRTP2312-212	The Scout Association of New Zealand - St Heliers/Glendowie Scout Group	Towards the cost of Jamboree and Akarana Zone	$2,000.00
QRTP2312-215	The Scout Association of New Zealand – Orakei Sea Scout Group	Towards the cost of replacing an outboard motor	$3,000.00
QRTP2312-218	Young Mariners of New Zealand Incorporated	Towards the cost of new marine safety helmets	$1,799.80
Total			$21,649.32

c) request all successful funding applicants acknowledge Ōrākei Local Board’s support for their organisation and that the event or project include the Ōrākei Local Board logo on any marketing material or promotional products and that the board is referenced in any media statements.

d) request that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

e) decline the following applications in the Ōrākei Quick Response and Tree Protection round two, listed in the following table:

Application ID	Organisation	Requesting funding for	Decline Reason
QRTP2312-204	Ellerslie Badminton Club	Towards the cost of venue hire	Does not align with local board priorities
QRTP2312-217	Tony Francis	Towards the cost of pruning for safety a Pohutakawa tree	Location is outside of the local board area
QRTP2312-219	Youthline Auckland Charitable Trust	Towards the cost of support services, clinical supervision, support services, programme resources, staff development and training, face to face counselling and telecommunications costs	Central government funding role

f) note that the Ōrākei Quick Response and Tree Protection Round Two is the final grant round in 2022/2023, and following the above allocation there is $34,011.43 remaining budget unallocated.

g) approve a further allocation of the remaining budget which will be paid out as a discretionary grant to the following individual organisations:

i) Youth of Ōrākei (grant of $10,000) to further costs on the delivery of a Youth Expo event.

ii) Waka Ama New Zealand/Auckland/local club (grant of $10,000) to go towards further costs of the development of high quality locally held waka ama events.

iii) Ngā Wātene Māori o Akarana Ki Tāmaki Makaurau/Auckland City District Māori Wardens (grant of $10,000) towards the cost of petrol and food.

iv) Ōrākei RSA Club (grant of $4,011.43) to go towards further costs for a mural on the building.

CARRIED

Auckland Council’s Quarterly Performance Report: Ōrākei Local Board for quarter three 2022/2023

Justin Kary, Senior Local Board Advisor and Sugenthy Thomson, Local Financial Advisor, were in attendance to speak to this report.

Resolution number OR/2023/51

MOVED by Deputy Chairperson S Powrie, seconded by Member D Wong:

That the Ōrākei Local Board:

a) receive the performance report for quarter three ending 31 March 2023.

CARRIED

Urgent Decision - Integrated Auckland Transport Plan Feedback

Resolution number OR/2023/52

MOVED by Deputy Chairperson S Powrie, seconded by Member P Tucker:

That the Ōrākei Local Board:

a) note the urgent decision to approve the Ōrākei Local Board feedback (Attachment A to the Agenda Report) on the Integrated Auckland Transport Plan.

CARRIED

Chairperson and Board Members' Report

Resolution number OR/2023/53

MOVED by Member D Wong, seconded by Member M Voyce:

That the Ōrākei Local Board:

a) receive the Ōrākei Local Board Chairperson and Board Members’ Report for May 2023.

CARRIED

Resolutions Pending Action report

Resolution number OR/2023/54

MOVED by Chairperson S Milne, seconded by Member M Voyce:

That the Ōrākei Local Board:

a) note the Ōrākei Local Board Resolutions Pending Action report as at 15 June 2023.

b) agree to move resolution number OR/2023/4 “b) request that staff review Mr Pete Mazany’s presentation and report back to the local board with reference to current lines in the work programme and any suggestions for additions or alterations in regards to next year’s work programme”, to completed, as this was discussed at a workshop on 4 May 2023 and will be considered as part of the Waiatarua enhancement plan.

CARRIED

Ōrākei Local Board Workshop Proceedings

Resolution number OR/2023/55

MOVED by Deputy Chairperson S Powrie, seconded by Member P Tucker:

That the Ōrākei Local Board:

a) note the records for the workshops held on 4, 11 and 25 May 2023.

CARRIED

Governance Forward Work Calendar

Resolution number OR/2023/56

MOVED by Member D Wong, seconded by Deputy Chairperson S Powrie:

That the Ōrākei Local Board:

a) note the draft governance forward work calendar as at June 2023.

CARRIED

20 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There were no extraordinary items.

21 Procedural motion to exclude the public

Resolution number OR/2023/57

MOVED by Member D Wong, seconded by Member M Voyce:

That the Ōrākei Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) agree that the relevant staff be permitted to remain for Confidential Item C1 The Landing Concept Plan Refresh after the public has been excluded, because of their knowledge of their subject matters expertise, which will help the Ōrākei Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 The Landing Concept Plan Refresh

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

In particular, the report contains privileged and confidential advice.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

3.52pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

4.33pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

The Landing Concept Plan Refresh

Resolution number OR/2023/45

That the Ōrākei Local Board:

a) approve the consultation material presented (Attachment A) for the purpose of carrying out stage two public consultation on The Landing 2013 plan (Pathways to the Sea) refresh project in 2023.

b) note the updated version of Attachment A was tabled, which includes the question and format agreed by Auckland Yacht and Boating Association and their legal counsel, and Auckland Council’s legal counsel.

c) delegate staff to make further minor text changes to the ‘plan key’ and artist’s impression prior to consultation, as they work with Ngāti Whātua Ōrākei on accommodating:

i) a Whare Waka to home Ngāti Whātua Ōrākei’s Waka Taua at The Landing.

ii) a concept that reflects the cultural and historic importance of The Landing to Ngāti Whātua Ōrākei and enables recreation activities including waka ama on the harbour.

iii) a spatial plan-lay out that accommodates major cultural and sporting events in and around the harbour.

d) agree to restate resolutions a), b) c) and d) in the open minutes, and agree to table the confidential report C1 The Landing Concept Plan Refresh in the open minutes

CARRIED

Attachments

a C1 - The Landing Concept Plan Refresh - Attachment A - Consultation material

b C1 - The Landing Concept Plan Refresh report

Deputy Chairperson S Powrie closed the meeting with a karakia.

4.35 pm The Deputy Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Scott Milne, JP
Deputy Chairperson	Sarah Powrie
Members	Penny Tucker
	Margaret Voyce
	David Wong, JP

Members	Angus McPhee
	Troy Churton