Agenda of Puketāpapa Local Board - Thursday, 15 June 2023

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 18 May 2023 as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Chelsey Harnell, Auckland Programme Manager, Big Brothers, Big Sisters Auckland

Te take mō te pūrongo

Purpose of the report

a) To give the local board an update on the Big Brothers, Big Sisters programme and the work that they are doing with tamariki within the Puketāpapa community.

Whakarāpopototanga matua

Executive summary

2. Chelsey Harnell, Auckland Programme Manager, Big Brothers, Big Sisters will present to the local board an update on the programme and the work that they are doing with tamarki within the Puketāpapa community.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) thank Chelsey Harnell from Big Brothers, Big Sisters for her deputation.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Puketāpapa Local Board

15 June 2023

Auckland Council's Quarterly Performance Report: Puketāpapa Local Board for quarter three 2022/2023

File No.: CP2023/07036

Te take mō te pūrongo

Purpose of the report

1. To provide the Puketāpapa Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2023.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. The work programme is produced annually and aligns with Puketāpapa Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· significant time was spent by both the Broker and community organisations responding to the adverse weather events and aftermath, both at a local and regional level

· Lynfield Youth & Leisure Centre: Operations – The centre has had a 114 per cent increase in visitor numbers, membership has increased by 8 per cent and recreation visits have increased by 156 per cent

· Build Capacity: Social innovation and enterprise development in Puketāpapa - A funding agreement was signed in March 2023 to provide scholarships for forced migrants from the Puketāpapa Local Board area to participate in the NEST or SOAR programme which is led by the Itirearea Collective.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

· Movies in Parks – Puketāpapa

· Community Leases: Mount Roskill War Memorial Park, Bhartiya Samaj Charitable Trust.

6. Net operating performance for Puketāpapa Local Board is 16 per cent below budget for the year to date ended 31 March 2023. This is shown in operating expenditure being fifteen per cent below budget, and operating revenue being fifteen per cent above budget. Capital expenditure has achieved 92 per cent of budget spend for the year.

7. Due to a number of under-deliveries, as noted in the work programme update (attachment A), $24,730.50 is available for reallocation this quarter. Officers recommend this is allocated to Community Grants Puketāpapa.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) receive the performance report for quarter three ending 31 March 2023.

b) reallocate $24,730.50 to ID384 Community Grants Puketāpapa.

Horopaki

Context

8. The Puketāpapa Local Board has an approved 2022/2023 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services;

· Plans and Places;

· Auckland Emergency Management;

· Tātaki Auckland Unlimited.

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Storm events

10. On Auckland anniversary weekend, an unprecedented storm event caused flash floods and other impacts on lives, homes, possessions and businesses. This led to the declaration of a local State of Emergency on 27 January. On 12-14 February, another major storm event, Cyclone Gabrielle, followed. A National state of emergency was invoked as thousands of people were displaced, with widespread damages across large parts of the North Island.

11. A National State of Emergency was declared on 14 February, with the region transitioning to recovery mode from Friday, 3 March.

12. Some local community facilities were affected by the flooding including Cameron Pool, Wesley Community Centre and the play space at Waikōwhai Reserve. Two local community facilities were used as Civil Defence Centres (CDC) including the Fickling Centre in Mt Roskill and the Roskill Youth Zone.

13. Impacts to individual activities are reported in the work programme update (attachment A).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

14. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

15. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter three

16. The local board area was severely impacted by the adverse weather events during quarter three. The key activity updates to impacted activities were:

· AEM Community emergency resilience programme Puketāpapaa - Due to the strong community response following the recent floods, the funds for this initiative will now be used instead to facilitate a debrief of community led efforts. This will capture lessons learnt and help frame up a local case study.

· Apply the empowered communities approach – connecting communities Puketāpapa – Quarter three saw significant time spent by both the Broker and community organisations responding to the floods, cyclone and the aftermath, both at a local and regional level.

· Supporting Community Connections: Community led network development and social inclusion - The network meeting in February was cancelled due to Auckland floods and cyclone. The Love Puketāpapa community website and network database were used to disseminate information on support available during this period.

17. Programming in Community Places – Puketāpapa. This programme responds to the needs of the local community in collaborative spaces like the Wesley Community Centre and Cameron Pools. Programming has returned to full pre-Covid levels with an extensive offer for a wide cross-section of the local community. The centres have also been able to adapt as required to meet the needs of the community due to the weather events in the latter part of summer.

18. Lynfield Youth & Leisure Centre: Operations – The centre has had a 114 per cent increase in year-to-date (July–February) visitor numbers. Membership has increased by 8 per cent. Recreation visits have increased by 156 per cent. Capacity is full for the current Kids recreation programmes and the Y has recently invested in new equipment for the Fitness Centre.

19. Puketāpapa: he Taunga Pahikara Puketāpapa: a cycling haven- Auckland council and community organisations work together with Kāinga Ora to support children and families to use the existing cycling infrastructure successfully and increase the number of children cycling to local schools. Quarter three saw a successful first full Bike Day for Wesley Primary School with Cycle Skills training and Bike repair.

20. Build Capacity: Social innovation and enterprise development in Puketāpapa - A funding agreement was signed in March 2023 to provide scholarships for forced migrants from the Puketāpapa Local Board area to participate in the NEST or SOAR programme which is led by the Itirearea Collective. The first intake for the 2023 Itirearea NEST business startup programme for forced migrants will commence on April 29, and run for twelve weeks. The programme will be hosted at the Wesley Community Centre, the organisation received twenty-four applicants for twenty places. Five applicants from the Puketāpapa Local Board area have been confirmed to participate in the foundation programme.

21. Tātou Belonging - we bring communities together - Puketāpapa - Mt Roskill Library has been an active participant in several region wide initiatives including EcoFest: Well attended sessions were held including:

· Raranga Wananga: Weaving / Composting / Bike Fix / Rongoa Maori / Poetry Club / Kids Craft Club / Waste-wise event

· The TeamUp2Clean event collected 25kg of rubbish from around the library/Fickling Centre.

Activities with significant issues

22. The following work programme activities have a red status (behind delivery, significant risk):

· Movies in Parks – Puketāpapa: Event cancelled due to Cyclone Gabrielle

· Community Leases: Mount Roskill War Memorial Park, Bhartiya Samaj Charitable Trust: On hold - a new lease has been delayed until options for the building are finalised.

Activities on hold

23. The following work programme activities have been identified by operating departments as on hold:

· Waikōwhai Walkways - development of priority walkway routes. This project is on hold and has been deferred to future financial years while other LDI Capex projects with a higher priority are concentrated on. This is projected to recommence in financial year 2024/2025 when the local boards LDI Capex funding is back to the full amount.

· Fearon Park - renew - road and car park within the park; This project is on hold and has been deferred to be included in the 2024/2025 work programme due to the large amount of renewal funding required to complete the works.

· Community Leases - Three Kings Reserve, Auckland City Brass Incorporated: Following the damage caused by the adverse weather events, remedial and seismic works need to be undertaken. Therefore, the lease will be progressed once the works are completed.

Changes to the local board work programme

Deferred activities

24. These activities are deferred from the current work programme into future years:

· Open space furniture, fixtures and signage – renew – FY24/25 – FY26/27 – Puketāpapa; This project will be scoped for works in financial year 2024/2025

· Open space sports parks – renew – FY23/24 – FY25/26 assets and infrastructure Puketāpapa; This project will be scoped for works in financial year 2023/2024

· Open space structures in parks – renew – FY23/24/20 – FY24/25 Puketāpapa; This project will be scoped for works in future years.

Cancelled activities

25. These activities are cancelled:

· Legacy Rates Grants – Puketāpapa. The local board discontinued this transitional rates grant at their meeting on 18 August 2022 and transferred $2,016.00 from the Legacy Rates Grant to the Community Grants Fund, Resolution number PKTPP/2022/137.

Activities with changes

26. The following work programmes activities have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes and they were made by staff under delegation.

Table 1: Minor change to the local board work programmes

ID	Work Programme Name	Activity Name	Change	Reason for change	Budget Implications
379	Customer and Community Services	Movies in Parks – Puketāpapa	Event was not delivered resulting in an underspend	Late cancellation of event due to Cyclone Gabrielle	$5k underspend
3469	Customer and Community Services	PKTPP: Te Kete Rukuruku (Maori naming of parks and places) tranche one	The interpretive panel has not been installed and likely to be next financial year	Awaiting the full narrative from iwi, whakarewatanga will need to be held	$17,000 underspend
1360	Auckland Emergency Management (AEM)	Community emergency resilience programme Puketāpapa	Facilitating a debrief of community led efforts. This will capture lessons learnt and help frame up a local case study	Due to the strong community response following the recent floods	Nil - AEM will match the local board funding

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

28. Work programmes were approved in June 2022 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

29. The local board is currently investing in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

a) Climate Action Activator Puketāpapa – This activity will deliver a work programme reflecting the climate action priorities of the local board specific plan - ‘Becoming a Low Carbon Community – An Action Plan’. The local board’s role is to amplify local climate action and enable community initiatives that contribute to this. During quarter one, a procurement process was completed to appoint a new climate action activator.

b) EcoNeighbourhoods Puketāpapa – This activity is continuing to deliver on the existing project from the previous financial year where EcoNeighbour hood groups comprise of six or more neighbours from different households with the objective of adopting sustainable, low carbon practices and increasing resilience within their homes, lifestyles, and neighbourhoods. Currently, there are seven Eco-Neighbourhood groups, with a new group forming that has a focus on local kai with potential for a shared neighbourhood growing space in Three Kings.

c) Low Carbon Lifestyles – Puketāpapa. This project will continue to support householders to lead low carbon lifestyles. Previous efforts have focused on home energy advice. This year, the project will change focus to incorporate sustainable transport behaviours and encourage residents to use active and public transport for their everyday work and leisure commutes. The local board will receive the projects 2021/2022 results in quarter two highlighting specific energy efficiency actions undertaken by participating households as well as the total climate emissions reductions of approximately 21,320kg of carbon dioxide equivalent per year.

30. The Board is also investing in initiatives that respond to climate change, such as - Urban Forest Auckland (Ngahere) Strategy - Planting Plan Puketāpapa. This activity delivers the planting plan identified in the growing phase of the plan. Stage one of the planting is finished, and stage two of planting is to be undertaken in the next planting season.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. This report informs the Puketāpapa Local Board of the performance for quarter three ending 31 March 2023.

Tauākī whakaaweawe Māori

Māori impact statement

33. Table 2 outlines the activities in the 2022/2023 work programme that have a direct Māori outcome focus.

Table 2: Māori outcome delivery through individual activities

Local Board Plan outcome	ID	Activity name	Māori outcome	Māori outcome description
Outcome 1: Inclusive communities that are healthy, connected and thriving	371	Māori responsiveness Puketāpapa	No specific outcome focus areas
1.	368	Manu Aute Kite Day	Maori identity and culture	To celebrate the festival of Matariki
1.	381	Local civic events Puketāpapa	Māori identity and culture	Direct engagement with mana whenua for the delivery of the events
Outcome 2: Our people speak up and help shape our future	3469	PKTPP: Te Kete Rukuruku (Māori naming of parks and places) tranche two	Te reo Māori and Māori identity and culture	Return te reo Māori names and narratives to parks and places
Outcome 3: Our environment is protected and enhanced for present and future generations	603	Climate Action Activator	Kaitiakitanga	The activator will work with mana whenua and mataawaka to identify and deliver low carbon outcomes for Māori.
	599	Low Carbon Lifestyles	Whānau and tamariki wellbeing	This programme does not specifically target the housing needs of Māori communities, however according to 2013 census data Māori are more likely to live in rental housing. The home energy advice programme will increase opportunities for promoting and improving living standards that could contribute to better Māori health and wellbeing.
	865	Manukau Harbour Forum	Kaitiakitanga and realising rangatahi potential	Māori youth will be involved in the youth sustainability wānanga and are supported to develop and implement programmes relevant to them and their communities. The wānanga also engages with kaumātua from Makaurau Marae to provide advice and mātauranga Māori that informs programme delivery. During the wānanga, te reo Māori is actively promoted, as a key component of programme delivery.
	3036	Oakley Creek Pest plant buffer	Kaitiakitanga	This programme will protect local parks and streams and encourage others to be kaitiaki of the environment.
Outcome 6: Thriving local economy with opportunities to learn, work and volunteer	1270	Young Enterprise Scheme Kick Start Days	Realising rangatahi potential	Young Enterprise Scheme Kick Start Days will support YES Māori students at participating schools to benefit from the experience and learnings from the YES.

Ngā ritenga ā-pūtea

Financial implications

34. This report is provided to enable the Puketāpapa Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programme. There are no financial implications associated with this report.

Financial Performance

35. Operating expenditure of $6.8 million is $1.18 million (14.8 per cent) below budget overall

36. The Asset Based Services (ABS) operating expenditure underspend of $1.03 million due to lower maintenance on community assets and funding to Arts House Trust expended next quarter

37. The Locally Driven Initiatives. (LDI) operating expenditure underspend of $146,000 where some of the programmes were delayed due to the storm damage event

38. Operating revenue of $504,000 is $65,000 above budget

39. Capital Expenditure of $1.5 million is 92 per cent of budget spent year to date

40. The financial report for the nine months ended 31 March 2023 for Puketāpapa Local Board area is attached as Appendix B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

42. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

43. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

44. The local board will receive the next performance update following the end of quarter four (30 June 2023).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Puketāpapa Local Board Work Programme update	19
b ⇩	Financial update	51

Ngā kaihaina

Signatories

Author	Vanessa Phillips - Democracy Advisor
Authoriser	Nina Siers - Local Area Manager

Puketāpapa Local Board

15 June 2023

Puketāpapa Quick Response Round One 2022/2023, grant allocations

File No.: CP2023/07047

Te take mō te pūrongo

Purpose of the report

To fund, part-fund or decline the applications received for Puketāpapa Quick Response Round One 2022/2023.

Whakarāpopototanga matua

Executive summary

1. This report presents applications received for the Puketāpapa Quick Response Round One 2022/2023 (Attachment B).

2. The Puketāpapa Local Board adopted the Puketāpapa Local Board Community Grants Programme 2022/2023 on 19 May 2022 (Attachment A). The document sets application guidelines for community contestable grants.

3. The local board has set a total community grants budget of $113,606.57 for the 2022/2023 financial year. A total of $110,120.02 was allocated in the previous grant rounds. This leaves a total of $3,486.55 to be allocated to one quick response round.

4. Thirteen applications were received for Puketāpapa Quick Response, Round One 2022/2023, requesting a total of $23,480.00.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) agree to fund, part-fund or decline each application in Puketāpapa Quick Response Round One 2022/2023 listed in the following table:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2315-114	Talia Pua	Arts and culture	Towards the cost of artwork hire and hosting fees for two free pop-up sessions of "Continuum" a tactile board game at the Mt Roskill Library.	$1,000.00	Eligible
QR2315-118	Action Education Incorporated	Arts and culture	Towards the facilitator fees, travel, administration, equipment, and resources to deliver 8 spoken word poetry workshops at schools in the Puketapapa local board area.	$2,000.00	Eligible
QR2315-119	Scottish Celtic Music Group	Arts and culture	Towards the cost of hall hire for the "Hillsborough Ceilidh community dance".	$950.00	Eligible
QR2315-101	Warriors Community Foundation	Community	Towards "The Happy or Not" kids evaluation programme costs.	$2,000.00	Eligible
QR2315-102	The Period Place	Community	Towards the purchase of 100 pairs of disposable period products to be donated to 100 people in the Puketāpapa local board area.	$2,000.00	Eligible
QR2315-104	Roskill Chinese Group	Community	Towards the monthly meeting costs of the Roskill Chinese Group specifically venue hire and marketing costs.	$2,000.00	Eligible
QR2315-106	Carlson Toy Library Incorporated	Community	Towards the purchase of new toys and storage for the toy library.	$2,000.00	Eligible
QR2315-107	The Air Training Corps Association of New Zealand Incorporated - No 3 (Auckland City) Squadron Air Training Corps	Community	Towards annual rental of photocopier/printer between July 2023 to June 2024.	$2,000.00	Eligible
QR2315-108	Hillsborough Community Trust	Community	Towards advertising, staging, bouncy castle, candy floss machine, and sound system hire costs for the “Hillsborough pre-Christmas community fun-day and festival”.	$1,530.00	Eligible
QR2315-112	Roskill Together Trust	Community	Towards venue hire, catering, and tai chi instructor's costs for the "Puketapapa seniors’ group's programme".	$2,000.00	Eligible
QR2315-115	The Upside Downs Education Trust	Community	Towards the speech-language therapy fees for two children with Down Syndrome in the local board area.	$2,000.00	Eligible
QR2315-116	Youthline Auckland Charitable Trust	Community	Towards the annual costs to supervise and train the youth worker team and volunteer counsellors including resources for the "Youthline Programme" from 1 July 2023 to 31 March 2024.	$2,000.00	Eligible
QR2315-117	Bhartiya Samaj Charitable Trust	Community	Towards counsellor's fee.	$2,000.00	Eligible
Total				$23,480.00

Horopaki

Context

1. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

2. Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

3. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

4. The Puketāpapa Local Board adopted the Puketāpapa Local Board Community Grants Programme 2022/2023 on 19 May 2022 (Attachment A). The document sets application guidelines for community contestable grants.

5. The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

6. The local board has set a total community grants budget of $113,606.57 for the 2022/2023 financial year. A total of $110,120.02 was allocated in the previous grant rounds. This leaves a total of $3,486.55 to be allocated to one quick response round.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

7. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

· local food production and food waste reduction

· decreasing use of single-occupancy transport options

· home energy efficiency and community renewable energy generation

· local tree planting and streamside revegetation

· education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

6. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

7. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8. Local boards are responsible for the decision-making and allocation of local board community grants. The Puketāpapa Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

9. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

10. A summary of each application received through Puketāpapa Quick Response, Round One 2022/2023 is provided in Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

11. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grants processes.

12. Three applicants applying to Puketāpapa Quick Response Round One 2022/2023 indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

13. The allocation of grants to community groups is within adopted 10 Year Budget 2021/2031 and local board agreements.

14. The local board has set a total community grants budget of $113,606.57 for the 2022/2023 financial year. A total of $110,120.02 was allocated in the previous grant rounds. This leaves a total of $3,486.55 to be allocated to one quick response round.

15. Thirteen applications were received for Puketāpapa Quick Response, Round One 2022/2023, requesting a total of $23,480.00.

16. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

18. Following the Puketāpapa Local Board allocating funding for round one of the quick response grants, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Puketāpapa Local Board Community Grants Programme 2022/2023 (Under Separate Cover)
b ⇨	Puketāpapa Quick Response Round One 2022/2023 - grant applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Nina Siers - Local Area Manager

Puketāpapa Local Board

15 June 2023

Urgent Decision to provide Puketāpapa Local Board feedback on the Integrated Auckland Transport Plan

File No.: CP2023/07030

Te take mō te pūrongo

Purpose of the report

1. To note that an urgent decision was made to provide Puketāpapa Local Board feedback on the proposed Integrated Auckland Transport Plan.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 8 December 2022 the Puketāpapa Local Board resolved (PKTPP/2022/152):

a) delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet.

b) confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing.

3. An urgent decision was required in this instance because the feedback needed to be provided by 23 May 2023 to be presented to the Governing Body for endorsement, in parallel with the Cabinet approval process. The Board’s next scheduled meeting was 15 June 2023. Delaying the feedback would result in the Board’s input not being able to be considered.

4. On 23 May 2023 the chairperson and deputy chairperson made an urgent decision on behalf of the Board to provide feedback on the Land Transport Management (Regulation of Public Transport) Amendment Bill. The urgent decision is included in this report as Attachment A.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) tuhi ā-taipitopito / note the urgent decision made on 23 May 2023 to provide feedback on the Land Transport Management (Regulation of Public Transport) Amendment Bill.

b) tuhi ā-taipitopito / note the feedback provided as follows:

i) endorse endorse each of the following guiding principles and deem them all as extremely important:

A) reduce carbon emissions from the transport sector

B) target investments to the most significant challenges

C) prioritise investments to achieve best value for money

D) make better use of our existing road and public transport networks and provide the following clarification of support for this selection:

1) improve our public transport system and construct a solid public transport system that we can build trust in the system.

2) reduce funding in public transport use education until the network is reliable enough so we do not build distrust in the system.

3) a fundamental reimagining of our cycleway creating on roads that are not fit for purpose.

4) a pause on the creation of speed bumps and speed control which we believe effects the productivity and the flow of public transport.

ii) provide the following feedback on each of the following priorities importance noting there needs to be a more extensive and detailed list of objectives to discuss and decide on. These option that have been provided are too broad and can be interrupted in multiple ways:

A) improving transport access for Aucklanders that have poor access to jobs, education and services: Extremely important

B) deaths and serious injuries are significantly reduced: Extremely important

C) transport investment supports provision of new housing: Extremely important

D) Auckland’s transport network allows efficient movement of people and goods around our city: Extremely important

E) Auckland’s transport system is able to cope with disruption from extreme weather events: Extremely important

iii) provide the following feedback on support for inclusion of these kinds of projects into the integrated transport plan:

A) improvements to ferry services & terminals, so ferries can run more reliably and frequently: Support

B) sealing unsealed (gravel) roads in rural areas of Auckland: Neutral

C) faster & more frequent bus services through investment in bus lanes & more buses on existing routes: Strongly support

D) investing in mass rapid transit projects (Light Rail & busways) to deliver fast, frequent and reliable public transport on major corridors across the Auckland region: Support noting that this question should not have had Light Rail and busways combined into the same question.

E) a range of inexpensive & quick changes to optimise roads across Auckland to ensure the space we have available on our roads is used more efficiently: Strongly support

F) accelerating electrification of our bus and ferry fleets: Support

G) interventions to reduce the number of deaths & serious injuries on Auckland roads: Strongly support

H) upgrades to busy arterial roads to support increased traffic as well as public transport, walking & cycling: Support

I) delivering increased numbers of safe cycleways in urban Auckland: support noting the existing cycleways are utilised to capacity before the exploration of new ones.

J) upgrades to our rail network to allow trains to run more often: Support

K) upgrades to roads in industrial areas to support the efficient movement of freight around Auckland: Support

L) removal of railway level crossings to separate trains and cars to allow more trains and reduce traffic congestion: Strongly support

M) transport investments to support more housing in fast growing suburbs: Strongly support.

iv) provide the following feedback on transport projects that should be prioritised that are not in the list already mentioned:

A) the urgent need for improvements along Dominion Road following the rescoping of the light rail project

B) a priority is safety measures at the Denbigh Avenue roundabout

C) we would like to see a plan that includes the driver/cyclist/public transport while understanding that changes made must take into consideration businesses that rely on patronage from drivers that go by there store. This can be archived by maximising parking on side streets of main arterial routes if parking is taken from the main street.

D) the suspension of speed control until it can be accessed if this is causing more congestion and posing a threat to Auckland’s productivity.

v) provide the following feedback about the specific projects mentioned and in general about transport in Auckland:

A) the scale and costs of Auckland Transport Projects require time and engagement for the community and local boards to feedback accordingly

B) rushed feedback causes infrastructure issues, high risks and community frustration due to rate payers funds used for rushed feedback. With better strategic planning, feedback or consultation such as this one can be achieved in a better time frame.

C) we have local specific plans outlining how we can reduce emissions and options for all road users such as the Puketāpapa Local Board Plan 2020

D) Auckland Transport has attempted to solve a problem using existing infrastructure and attempted to fit bike/bus/car in the same space to the detriment of all three. This transport plan must make a separation between cycle and car/bus using non arterial roads for cycle ways.

E) cycleways need better support programmes for more uptake in use, some cycle ways have not much uptake at all

F) the overuse of speed controls is causing congestion due to the deceleration effect of cars “Ghost Crashes” which adds to travel time and inefficiency in petrol consumption which leads to more pollution and cost to constituents

G) some questions asked in this feedback is unbelievably vague and our support could be misconstrued. We have noted this in our feedback

H) overall, there needs to be better community engagement

I) removal of any parking around businesses and sporting venues needs to be reconsidered as these places need communities to thrive via attendance.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Urgent Decision	67
b ⇩	Attachment A - Integrated Auckland Transport Plan Feedback form	71
c ⇩	Attachment B - Integrated Auckland Transport Plan Context and intrim Consultation Data for Local Boards	73