Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Local Board Office, 560 Mt Albert Road, Three Kings on Thursday, 15 June 2023 at 10.02am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Ella Kumar, JP

Left the meeting at 10.37am Item 12.0 clauses: b), c), & d)

Returned to the meeting at 10.42am for Item 13.0.

Deputy Chairperson

Fiona Lai

On line

Members

Roseanne Hay

Presiding Chairperson at 10.38am to 10.41am for Item 12.0 clauses: b), c) and d).

 

Mark Pervan

 

 

Bobby Shen

Left the meeting at 10.38am Item 12.0 clause b). Returned Item 12.0 clauses: c) and d).

 

Jon Turner

 

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

Councillor

Julie Fairey

 

Councillor

Christine Fletcher

 

 

 

 


Puketāpapa Local Board

15 June 2023

 

 

 

1               Nau mai | Welcome

 

            Deputy Chair Fiona Lai delivered the welcome message.

           

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Member B Shen declared an interest for Item 12.0 Puketāpapa Quick Response Round One 2022/2023, grants applications for QR2315-104 for his involvement with Roskill Chinese Group.  He took no part in discussion or voting on the matter.

 

Chair E Kumar declared an interest for Item 12.0 Puketāpapa Quick Response Round One 2022/2023, grants applications for QR2315-104 Roskill Chinese Group and also QR2315-112 for Roskill Together Trust for her involvement with the groups.  She took no part in discussion or voting on the matter.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number PKTPP/2023/71

MOVED by Chairperson E Kumar, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)          confirm the ordinary minutes of its meeting, held on Thursday, 18 May 2023 as true and correct.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

6.1

King’s Birthday Honours List 2023

 

Resolution number PKTPP/2023/72

MOVED by Chairperson E Kumar, seconded by Member R Hay:  

That the Puketāpapa Local Board:

a)    acknowledge Mrs Helen Teiarere Rawiri for services to Māori language education in the King’s Birthday Honour’s List 2023. 

 

Mrs Helen Rawiri (Waikato Tainui) has led the revitalisation of te reo Māori in South Auckland and Waikato regions for more than 40 years and is part Ngāti Tamaoho who the board has a relationship with.

CARRIED

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Chelsey Harnell, Auckland Programme Manager, Big Brothers, Big Sisters Auckland

 

Chelsey Harnell, Auckland Programme Manager, Big Brothers, Big Sisters Auckland was in attendance to present on the programme.

 

A PowerPoint presentation was given. A copy will be placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number PKTPP/2023/73

MOVED by Chairperson E Kumar, seconded by Member R Hay:  

That the Puketāpapa Local Board:

a)      thank Chelsey Harnell from Big Brothers, Big Sisters for her attendance and deputation presentation.

CARRIED

 

Attachments

a     20230615 Puketapapa Local Board, Item 8.1 Deputation Chelsey Harnell - Auckland Programme Manager, Big Brothers, Big Sisters, Auckland

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Auckland Council's Quarterly Performance Report: Puketāpapa Local Board for quarter three 2022/2023

 

Vanessa Phillips, Local Board Advisor was in attendance to speak to this report.

 

 

Resolution number PKTPP/2023/74

MOVED by Chairperson E Kumar, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      receive the performance report for quarter three ending 31 March 2023.

b)      reallocate $24,730.50 to ID384 Community Grants Puketāpapa.

c)      thank Vanessa Phillips for her attendance.

 

CARRIED

 


 

 

12

Puketāpapa Quick Response Round One 2022/2023, grant allocations

 

Member B Shen declared an interest for Item 12.0 Puketāpapa Quick Response Round One 2022/2023, grants applications for QR2315-104 for his involvement with Roskill Chinese Group.  He took no part in discussion or voting on the matter.

 

Chair E Kumar declared an interest for Item 12.0 Puketāpapa Quick Response Round One 2022/2023, grants applications for QR2315-104 for her involvement with Roskill Chinese Group and also QR2315-112 for Roskill Together Trust.  She took no part in discussion or voting on the matter.

 

Moumita Dutta, Senior Grants Advisor was in attendance via Microsoft Teams to speak to this report.

 

With the agreement of the board this item was taken in parts clauses a), b), c) and d).

 

Resolution number PKTPP/2023/75

MOVED by Chairperson E Kumar, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)         agree to fund, part-fund or decline each application in Puketāpapa Quick Response Round One 2022/2023 listed in the following table:   

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Confirmed amount

QR2315-114

Talia Pua

Arts and culture

Towards the cost of artwork hire and hosting fees for two free pop-up sessions of "Continuum" a tactile board game at the Mt Roskill Library.

$1,000.00

$1,000.00

QR2315-118

Action Education Incorporated

Arts and culture

Towards the facilitator fees, travel, administration, equipment, and resources to deliver 8 spoken word poetry workshops at schools in the Puketapapa local board area.

$2,000.00

$2,000.00

QR2315-119

Scottish Celtic Music Group

Arts and culture

Towards the cost of hall hire for the "Hillsborough Ceilidh community dance".

$950.00

$950.00

QR2315-101

Warriors Community Foundation

Community

Towards "The Happy or Not" kids evaluation programme costs.

$2,000.00

$0.00

QR2315-102

The Period Place

Community

Towards the purchase of 100 pairs of disposable period products to be donated to 100 people in the Puketāpapa local board area.

$2,000.00

$2,000.00

QR2315-106

Carlson Toy Library Incorporated

Community

Towards the purchase of new toys and storage for the toy library.

$2,000.00

$2,000.00

QR2315-107

The Air Training Corps Association of New Zealand Incorporated - No 3 (Auckland City) Squadron Air Training Corps

Community

Towards annual rental of photocopier/printer between July 2023 to June 2024.

$2,000.00

$2,000.00

Support photocopier costs only

QR2315-108

Hillsborough Community Trust

Community

Towards advertising, staging, bouncy castle, candy floss machine, and sound system hire costs for the “Hillsborough pre-Christmas community fun-day and festival”.

$1,530.00

$1,530.00

QR2315-115

The Upside Downs Education Trust

Community

Towards the speech-language therapy fees for two children with Down Syndrome in the local board area.

$2,000.00

$0.00

QR2315-116

Youthline Auckland Charitable Trust

Community

Towards the annual costs to supervise and train the youth worker team and volunteer counsellors including resources for the "Youthline Programme" from 1 July 2023 to 31 March 2024.

$2,000.00

$2,000.00

QR2315-117

Bhartiya Samaj Charitable Trust

Community

Towards counsellor's fee.

$2,000.00

$2,000.00

Total

$23,480.00

$15,480.00

 

CARRIED

 

 

 

Note:   Chairperson E Kumar vacated the chair and left the meeting at 10.37am.

            The vote to elect a chair for clauses: b), c) and d) were taken twice.

            Member B Shen was present for the first vote.  Member B Shen left the meeting after the first vote due to his conflict.  The board members present and on line agreed to take a second vote to elect a chair for clauses: b), c) and d).  Member R Hay was nominated in the first vote and was nominated again in the second vote.

 

 

Resolution number PKTPP/2023/76

NOMINATED by Member J Turner, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

b)         agree that Member Roseanne Hay be elected to preside as the chair at the meeting.

CARRIED

 

 

 

Note:   There being no further nominations the Acting Local Area Manager M Hay  DECLARED that Member R  Hay be elected to preside as Chair for clauses b), c), and d).

            Member R Hay assumed the chair at. 10.39am.

 

Resolution number PKTPP/2023/77

MOVED by Member M Pervan, seconded by Member J Turner:  

That the Puketāpapa Local Board:

b)      agree to fund, part-fund or decline each application in Puketāpapa Quick Response Round One 2022/2023 listed in the following table:   

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Confirmed amount

QR2315-104

Roskill Chinese Group

Community

Towards the monthly meeting costs of the Roskill Chinese Group specifically venue hire and marketing costs.

$2,000.00

$2,000.00

Total

$2,000.00

$2,000.00

 

CARRIED

 

Member B Shen returned to the meeting at 10.40am at clause c).

 

Resolution number PKTPP/2023/78

MOVED by Deputy Chairperson F Lai, seconded by Member B Shen:  

That the Puketāpapa Local Board:

c)          agree to fund, part-fund or decline each application in Puketāpapa Quick Response Round One 2022/2023 listed in the following table:   

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Confirmed amount

QR2315-112

Roskill Together Trust

Community

Towards venue hire, catering, and tai chi instructor's costs for the "Puketapapa seniors’ group's programme".

$2,000.00

$2,000.00

Total

$2,000.00

$2,000.00

 

CARRIED

 

Resolution number PKTPP/2023/79

MOVED by Member M Pervan, seconded by Member J Turner:  

That the Puketāpapa Local Board:

d)         thank Moumita Dutta for her attendance.

CARRIED

 

 

 

Note: Chairperson E Kumar returned to the meeting and resumed the chair at 10.42am.

 

 

13

Urgent Decision to provide Puketāpapa Local Board feedback on the Integrated Auckland Transport Plan

 

Resolution number PKTPP/2023/80

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)      tuhi ā-taipitopito / note the urgent decision made on 23 May 2023 to provide feedback on the Land Transport Management (Regulation of Public Transport) Amendment Bill.

b)      tuhi ā-taipitopito / note the feedback provided as follows:

i)       endorse endorse each of the following guiding principles and deem them all as extremely important:

A)      reduce carbon emissions from the transport sector

B)      target investments to the most significant challenges

C)      prioritise investments to achieve best value for money

D)      make better use of our existing road and public transport networks and provide the following clarification of support for this selection:

1)      improve our public transport system and construct a solid public transport system that we can build trust in the system.

2)      reduce funding in public transport use education until the network is reliable enough so we do not build distrust in the system. 

3)      a fundamental reimagining of our cycleway creating on roads that are not fit for purpose.

4)      a pause on the creation of speed bumps and speed control which we believe effects the productivity and the flow of public transport.

ii)       provide the following feedback on each of the following priorities importance noting there needs to be a more extensive and detailed list of objectives to discuss and decide on. These option that have been provided are too broad and can be interrupted in multiple ways:

A)      improving transport access for Aucklanders that have poor access to jobs, education and services: Extremely important

B)      deaths and serious injuries are significantly reduced: Extremely important

C)      transport investment supports provision of new housing: Extremely important

D)      Auckland’s transport network allows efficient movement of people and goods around our city: Extremely important

E)      Auckland’s transport system is able to cope with disruption from extreme weather events: Extremely important

iii)      provide the following feedback on support for inclusion of these kinds of projects into the integrated transport plan:

A)      improvements to ferry services & terminals, so ferries can run more reliably and frequently: Support

B)      sealing unsealed (gravel) roads in rural areas of Auckland: Neutral

C)      faster & more frequent bus services through investment in bus lanes & more buses on existing routes: Strongly support

D)      investing in mass rapid transit projects (Light Rail & busways) to deliver fast, frequent and reliable public transport on major corridors across the Auckland region: Support noting that this question should not have had Light Rail and busways combined into the same question.

E)      a range of inexpensive & quick changes to optimise roads across Auckland to ensure the space we have available on our roads is used more efficiently: Strongly support

F)      accelerating electrification of our bus and ferry fleets: Support

G)      interventions to reduce the number of deaths & serious injuries on Auckland roads: Strongly support

H)      upgrades to busy arterial roads to support increased traffic as well as public transport, walking & cycling: Support

I)       delivering increased numbers of safe cycleways in urban Auckland: support noting the existing cycleways are utilised to capacity before the exploration of new ones.

J)       upgrades to our rail network to allow trains to run more often: Support

K)      upgrades to roads in industrial areas to support the efficient movement of freight around Auckland: Support

L)      removal of railway level crossings to separate trains and cars to allow more trains and reduce traffic congestion: Strongly support

M)     transport investments to support more housing in fast growing suburbs: Strongly support.

iv)      provide the following feedback on transport projects that should be prioritised that are not in the list already mentioned:

A)      the urgent need for improvements along Dominion Road following the rescoping of the light rail project

B)      a priority is safety measures at the Denbigh Avenue roundabout

C)      we would like to see a plan that includes the driver/cyclist/public transport while understanding that changes made must take into consideration businesses that rely on patronage from drivers that go by there store. This can be archived by maximising parking on side streets of main arterial routes if parking is taken from the main street.

D)      the suspension of speed control until it can be accessed if this is causing more congestion and posing a threat to Auckland’s productivity.

v)      provide the following feedback about the specific projects mentioned and in general about transport in Auckland:

A)      the scale and costs of Auckland Transport Projects require time and engagement for the community and local boards to feedback accordingly

B)      rushed feedback causes infrastructure issues, high risks and community frustration due to rate payers funds used for rushed feedback. With better strategic planning, feedback or consultation such as this one can be achieved in a better time frame.

C)      we have local specific plans outlining how we can reduce emissions and options for all road users such as the Puketāpapa Local Board Plan 2020

D)      Auckland Transport has attempted to solve a problem using existing infrastructure and attempted to fit bike/bus/car in the same space to the detriment of all three. This transport plan must make a separation between cycle and car/bus using non arterial roads for cycle ways.

E)      cycleways need better support programmes for more uptake in use, some cycle ways have not much uptake at all

F)      the overuse of speed controls is causing congestion due to the deceleration effect of cars “Ghost Crashes” which adds to travel time and inefficiency in petrol consumption which leads to more pollution and cost to constituents

G)      some questions asked in this feedback is unbelievably vague and our support could be misconstrued. We have noted this in our feedback

H)      overall, there needs to be better community engagement

I)       removal of any parking around businesses and sporting venues needs to be reconsidered as these places need communities to thrive via attendance.

CARRIED

 

Note: Pursuant to Standing Order 1.9.7, Member J Turner and Member B Shen requested that their dissenting vote be recorded.

 

 

14

Albert-Eden-Puketāpapa Ward Councillors' Updates

 

Resolution number PKTPP/2023/81

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)      whiwhi / receive Albert-Eden-Puketāpapa Ward Councillors verbal updates from Councillor Christine Fletcher and Councillor Julie Fairey.

 

CARRIED

 

 

15

Chairperson's Report

 

Resolution number PKTPP/2023/82

MOVED by Chairperson E Kumar, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)      whiwhi/receive Ella Kumar’s Chairperson’s update.

 

CARRIED

 

 

16

Board Member Reports

 

No written reports provided or verbal updates given.

 

 

17

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2023/83

MOVED by Chairperson E Kumar, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      whiwhi/receive the Puketāpapa Local Board workshop notes for: 11 May 2023, 18 May 2023 and 25 May 2023.

 

CARRIED

 

 

18

Hōtaka Kaupapa/Governance Forward Work Programme Calendar

 

Resolution number PKTPP/2023/84

MOVED by Chairperson E Kumar, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)      whiwhi/receive the Hōtaka Kaupapa/governance forward work programme calendar for June 2023.

 

CARRIED

 

 

 

19        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

11.40 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................