1 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
|
That the Ngāti Whātua Ōrākei Reserves Board:
a)
confirm the extraordinary minutes of its meeting, held on Monday,
8 May 2023, as a true and correct record.
|
4 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7) of the Local Government
Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda
for a meeting may be dealt with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The
reason why the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government
Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda
for a meeting,-
(a) That
item may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for further
discussion.”
|
Ngāti
Whātua Ōrākei Reserves Board
19 June 2023
|
|
Operations
Report
File No.: CP2023/07557
Te
take mō te pūrongo
Purpose of the report
1. To
update the Ngāti Whātua Ōrākei Reserves Board (reserves
board) on the operational work carried out on the whenua by Ngāti
Whātua Ōrākei Whai Maiā.
Whakarāpopototanga matua
Executive summary
2. Ngāti
Whātua Ōrākei is continuing to advance the Work Schedule, which
includes a regular audit hīkoi to enhance alignment with the maintenance
agreement outcomes and performance standards.
3. The operations team have continued to make good
progress and have had a busy month as we lead up to Matariki and end of the
financial year. This has seen a hive of activity across the whenua with
remediation, maintenance work and supporting events.
4. The 45-year commemoration of Takaparawhau was
wonderful 48hrs celebrating through sharing in kōrero, camping on the
Whenua Rangatira and remembering those who stood in support of Bastion Point.
5. Ngāti Whātua Ōrākei and Revive Our
Gulf have a collaborative project establishing kūtai/ mussel beds in
Ōkahu Bay. As part of the project, signage will be installed in two places
in the Ōkahu Bay Reserve and another sign on Auckland Council managed
space at the Akarana Boat Ramp to help educate the wider community of this
important project. The project team seek approval from the Ngāti
Whātua Ōrākei Reserves Board to install signage at the Western
and Eastern end of Ōkahu Bay Reserve.
6. Management
seek reimbursement of costs incurred (11K) from recent works and purchases made
in response to the cyclone-induced flooding. Ngāti Whātua
Ōrākei undertook the necessary measures to safeguard the assets of
the Board, ensuring the stability and continued resilience of the whenua.
7. Management has been engaged with a family who
have made contact expressing a desire to honor a loved one with a strong
connection to Takaparawha and the Michael Joseph Savage memorial gardens area.
The family has requested either the installation of a Victorian bench or the
attachment of a memorial plaque to an existing bench. Management has suggested
the attachment of a plaque to an existing bench as an option. The family also
expressed interest in planting a tree, and management has connected them with
Toi Taiao, who supports the idea. Management has provided the family's letter
of request and an image of existing benches with plaques and seeks the Board's
support in considering this request for an appropriate tribute.
Ngā tūtohunga
Recommendation/s
That the Ngāti Whātua
Ōrākei Reserves Board:
a) note
the operational updates as detailed in this report.
b) approve
the Ngāti Whātua Ōrākei and Revive Our Gulf signage for the
The Ōkahu Bay mussel beds and location of signage installation at the
western and eastern end of Ōkahu Bay.
c) note that
11K will be spent to recover the expenses incurred by the flooding at
Ōkahu Bay and approved under delegation by the Kaiwhakahaere Te Waka Tai-ranga-whenua,
Auckland Council and Chief Executive Officer, Ngāti Whātua
Ōrākei Trust.
d) receive
the request from the O’Brien family to install a remembrance of some
kind at Michael Joseph Savage.
Operational Update
Whenua Maintenance & Ecology
8. Horticulture/ Vegetation: Currently
developing the nursery plant plan for 22/23 that will guide the overall nursery
production as we become more targeted in the market. This will also assess a
list of key partners outside of the council families. Will be looking at a
business case for the new seeding machine this year to help us better
understand how we can maximize this unit for our own operations and external
partners as well.
9. Turf: Due to
more wet weather operations have been slow as the team are experiencing soft
and waterlogged sections on the whenua. Turf has managed to stay on top of the
required mows as best as it can and will continue to assess and update as
needed. Navigating unforeseen variables and extensive damage to certain areas
we continue to monitor moving forward and provide updates as required.
10. Ecological Restoration – Weed, Plant and Pest Control: Additional to last months report we are continuing on-going
ecological work on the whenua. This financial year we will developing a 2040
ecological regeneration plan that will map out operations up to year 2040 as
the sequel to the Ko te pukaki plan written in 2001
11. Ecological Restoration – Pest Animal Control: Ongoing support from eastern songbird in completing trapping rounds
across Pourewa and Whenua Rangatira.
Weekly trapping undertaken by the team
noting ongoing issues with Pukeko, Magpies, Spur winged plover.
12. Parakore: The team are currently finalizing the NWO waste strategy which is
due to be completed in the next 2 months. This will guide the operation and
lead in the first instance on supporting NWO-wide to achieve its waste outcomes
for the wider tribe in alignment with its regenerative papakainga aspirations
that are drawn from Te Hā Tuamātangi - Climate position statement.
The team continues to deliver BAU while leading and implementing positive
change on events on the whenua.
Volunteers and Visiting Groups
13. Volunteers: Have recorded 10 volunteers
in the last month
Visitors: Have engaged with and talked to 5 walk-in visitors. In particular
hosted over 100 enviro kaitiaki from Ngāti Whātua hapu, Te Roroa
(Waipoua forest into the Kaihu Valley), and Te Uri O Hau (Dargaville to Pout
point) on the marae and had a full tour and workshop on Pourewa.
Biodiversity
14. Bio-diversity
monitoring: The team is continually reassessing this objective to determine
its relevance to Ngāti Whātua Ōrākei and to clarify its
intended purpose.
15. Water
monitoring: Water testing routine established in partnership with Healthy
Waters reports and findings and reports on tranche 1 tributaries available on
request.
Health and Safety
16. There
is nothing to report.
Maintenance Work Outside of Scope
17. Extra
maintenance to support the 45-year commemorations of Takaparawhau – Turf,
landscaping, parakore
18. Ongoing
support at our local school St Joseph’s with pathway maintenance
Kaitiaki Service
19. The
transition of Kaitiaki Services from the Ngāti Whātua
Ōrākei Trust to Ngāti Whātua Ōrākei Whai Maia is
currently in motion. The transition from one employer to another will be
complete by the new financial year.
20. The
services will continue to operate as usual while the leadership team within
Whai Maia conducts thorough assessments with the staff. The purpose of these
assessments is to gain a comprehensive understanding of the existing operations
and to explore how the alignment with Whai Maia can be effectively implemented.
21. The
leadership team is committed to ensuring a seamless transition and will work closely
with the staff to ensure a smooth and successful integration.
22. There
has been loud disruptive activity on at Michael Joseph Savage during the
weekends. Kaitiaki Services have reported the boy racer burnout behaviors to
police.
The Ōkahu Bay Mussel Beds
23. Ngāti
Whātua Ōrākei and Revive our Gulf have collaborated on the
project that looked to build on past efforts to re-seed kūtai/ mussel beds
in Ōkahu Bay.
24. In
December 2021 the completion of the three mussel deployments into Ōkahu
Bay was announced where 60 tonnes worth of mussels were placed onto three
prepared sites just off the Ōkahu breakwater/ pylons.
25. The
team continue to monitor the bay. In January 2023 a diver reported an increase
of wildlife that had moved into the restoration area. It was a good sign and
showed that even in degraded sites, with help, the seafloor will try to heal
itself.
26. Educating
the wider community of the project is also key to the success of restoring the
mauri back into the Bay. The project team look to install signage at the
western and eastern end of Ōkahu Bay and at the Akarana Boat Ramp. The
project team seek approval of the proposed signage and approval to install the
signage at the western and eastern ends of Ōkahu Bay. (Refer to Attachment
A and B)
27. Another
monitoring is due to take place at the end of this month to understand the
effects of all the unprecedented weather we have been experiencing. We are also
working with ROG to understand the next steps for this project. There is still
another 40T of mussel to replenish the site and further conversations to extend
the project possibly through added infrastructure new and/or existing (wave
break), sea grass and kelp planting in partnership with Kelly Tarlton’s.
Ōkahu Bay Flooding
28. In
light of the severe damage caused by the cyclone, Ngāti Whātua
Ōrākei took swift action to address the flooding situation and
mitigate further risks at Ōkahu Bay.
29. Specifically,
Ngāti Whātua Ōrākei procured two pumps, a number of
sandbags, and conducted additional remedial work to restore the affected areas
to its original state.
30. These
efforts amounted to a total expenditure of 11K. Considering the necessity and
effectiveness of these measures in safeguarding our assets, management are
seeking to recover the expenses incurred due to unforeseen circumstances.
Request for an installation at Michael Joseph Savage
31. Management
has been in communication with a family for several months now, who reached out
regarding their desire to honor a loved one with a deep connection to
Takaparawha and the memorial gardens area. They have requested if it would be
possible to either install a Victorian bench, similar to the ones currently at
MJS, or attach a memorial plaque to an existing bench.
32. After
conducting research, management has found that several existing benches in the
area already have memorial plaques attached in memory of loved ones, indicating
a precedent for such tributes. While the family has the funds to install a new
bench, management have suggested that attaching a plaque to an existing bench
may offer a simpler, more cost-effective, and faster process. The family has
also inquired about the possibility of planting a tree in honor of their loved
one, and management has connected them with Toi Taiao, who supports this idea
in principle and is willing to assist them in achieving this goal.
33. Management
has attached the family's letter of request and an image of existing benches
with memorial plaques. Management is seeking the Board support in considering the
request for the appropriate tribute.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Ōkahu Bay Signage Mussel Beds
|
11
|
|
b⇩
|
Revive Our Gulf - Ōkahu Bay Mussel Bed Interp
Sign Proof 7
|
23
|
|
c⇩
|
O'Brian Letter
|
27
|
|
d⇩
|
MJS Bench
|
29
|
Ngā kaihaina
Signatories
|
Author
|
Kīngi Makoare – Pou Hapai Tikanga/Taiao,
Ngāti Whātua Ōrākei Whai Maia.
|
|
Authorisers
|
Lisa Davis – Acting Chief Executive Ngāti
Whātua Ōrākei Trust
Nicholas Turoa - Kaiwhakahaere Te Waka Tai-ranga-whenua
|
|
Ngāti
Whātua Ōrākei Reserves Board
19 June 2023
|
|
Projects Report
File No.: CP2023/07686
Te take mō te
pūrongo
Purpose of the report
1. To
update the Ngāti Whātua Ōrākei Reserves Board on the active
projects underway in relation to the Combined Reserve Management Plan,
Urupā, Pourewa Access: Pathways & Signage (Phase 3), Pourewa Nursery
Expansion, Renewals and Upgrades Pourewa and Whenua Rangatira and Pourewa Storm
Damage – Remediation and Preventative Works.
Whakarāpopototanga matua
Executive summary
2. The
Combined Reserve Management Plan is currently being designed for print.
Management will be seeking approval of the final Combined Reserve Management
Plan in August 2023.
3. Following
the receipt of the final consolidated report for the Geotech soil and
groundwater level testing, management have re-engaged with the project manager
to activate the testing of the soil and water levels on the Whenua Rangatira
surrounding the tear drop memorial on Takaparawhau. Installation of the
groundwater level test is not expected until July following the Matariki event
scheduled in this area on 14 July 2023.
4. Phase
3 of the Pourewa Pathways & Signage completion is further delayed due to
the remedial and prevention work that management is needing to undertake and
progress with finalising the design and wording for the signage has been held
up slightly due to organisational change impact.
5. The
Nursery expansion will comprise the establishment of a new plant bay, within
the current nursery footprint area, along the southern boundary. Management
have been working on a detailed design and obtaining resource consent, as well
as the construction of a new planting bay with a hard stand and impermeable
membrane. Over the next two months, the focus will be on appointing design
engineers and finalizing the concept designs for the project.
6. Significant
progress has been made on various fronts for the Renewals and Upgrades Pourewa
and Whenua Rangatira, including the concreting of the Whenua Rangatira shared
path, well-advanced reinstatement of overgrown areas and gardens in Pourewa, ongoing
renewal of the path to St Joseph's school in Pourewa, and the successful
completion of the removal and backfilling of the Mara Kai Pond. The primary
objectives for the next two months include completing the reinstatement of
overgrown areas and gardens in Pourewa, progressing the renewal of the path to
St Joseph's school in Pourewa, and carrying out the renewal of the Mara Rongoa
hoggin paths in Pourewa.
7. Pourewa
Storm Damage - Remediation and Preventative Works project indicate that all the
necessary works have been completed, with the exception of a final groom and
roll of hoggin paths, which will be carried out after the associated renewals
and upgrade works are finished. The swales have been cleared of slips and
debris, ensuring their proper functioning. The washed-out pathways have been
repaired, eliminating trip hazards and ensuring safety. The washed-out driveway
has also been repaired and concreted. Additionally, tree pruning has been
completed, and the cleaning out of nursery stormwater tanks and replacement of
catch pit baskets have been successfully accomplished.
Ngā tūtohunga
Recommendation/s
That the Ngāti Whātua
Ōrākei Reserves Board:
a) note
the project update reports
· Combined
Reserve Management Plan
· Urupā
· Pourewa Pathways & Signage Phase 3
· Pourewa
Nursery Expansion
· Renewals
and Upgrades Pourewa and Whenua Rangatira
· Pourewa
Storm Damage – Remediation and Preventative Works
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Combined Reserve Management Plan
|
33
|
|
b⇩
|
Urupā
|
41
|
|
c⇩
|
Pourewa Pathways & Signage (Phase 3)
|
45
|
|
d⇩
|
Pourewa Nursery Expansion
|
51
|
|
e⇩
|
Renewals and Upgrades Pourewa and Whenua Rangatira
|
57
|
|
f⇩
|
Pourewa Storm Damage - Remediation and Preventative
Works
|
63
|
Ngā kaihaina
Signatories
|
Authors
|
Kirsty Hill – Project Manager, Ngāti
Whātua Ōrākei Whai Maia
Kingi Makoare – Pou Hapai Tikanga/Taiao,
Ngāti Whātua Ōrākei Whai Maia
Lisa Davis – Acting Chief Executive Ngāti
Whātua Ōrākei Trust
|
|
Authorisers
|
Lisa Davis – Acting Chief Executive Ngāti
Whātua Ōrākei Trust
Nicholas Turoa – Kaiwhakahaere Te Waka
Tai-ranga-whenua, Auckland Council
|
|
Ngāti
Whātua Ōrākei Reserves Board
19 June 2023
|
|
Financial Update as at 31 May 2023
File No.: CP2023/07636
Te take mō te
pūrongo
Purpose of the report
1. To provide Ngāti Whātua Ōrākei Reserves
Board (reserves board) an update on financial
performance as at 31 May 2023.
Whakarāpopototanga matua
Executive summary
2. Net operating expenditure as at end of May
was $314k lower than budget, mainly due to timing of some expenses as
shown in the finance summary table below.
3. It should be noted that a payment of $1.0m was made
upfront in July 2022 to cover for the maintenance costs on Whenua Rangatira and
Pourewa for the financial year.
4. Nursery income is not reflected in the numbers yet as
management are still working on the legal framework for this stream of
income. There were no events income recorded as at 31 May 2023.
5. Management plan costs is $93.5k favourable and yet to
be invoiced. This budget is expected to be fully used and invoiced by end of
the financial year.
6. Events budget was approved at the last reserves board
hui and will be paid in due course.
7. Capital expenditure is $2.3m underspent and
capital work programmes are currently being looked at and being
prioritised. Funding agreements for approved projects at the hui on 8 May
is currently being processed.
8. Any underspend budget will be carried forward into
2023/24 financial year to progress work programmes which will be
re-prioritised.
Ngā tūtohunga
Recommendation/s
That the Ngāti Whātua
Ōrākei Reserves Board:
a) receive the financial report
as at 31 May 2023.
Financial update
9. An overview of the operational and capital
expenditure as at 31 May 2023 is included in
table below.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Munen Prakash - Lead Financial Advisor
|
|
Authorisers
|
Lisa Davis – Acting Chief Executive Ngāti
Whātua Ōrākei Trust
Nicholas Turoa – Kaiwhakahaere Te Waka
Tai-ranga-whenua, Auckland Council
|
