I hereby give notice that an ordinary meeting of the Ngāti Whātua Ōrākei Reserves Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 19 June 2023

5.00pm

Pūkaea Meeting Room
AECOM House, Ground Level,
8 Mahuhu Crescent, Quay Park,
Auckland 1010

 

Ngāti Whātua Ōrākei Reserves Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Marama Royal

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

Cr Angela Dalton

 

 

Member Alec Hawke

 

 

Member Wyllis Maihi

 

 

Member Scott Milne, JP

 

 

(Quorum 3 members)

 

 

 

Karen Ishikawa

Kaitohutohu Mana Whakahaere / Governance Advisor

 

14 June 2023

 

Contact Telephone: +64 21 346 670

Email: karen.ishikawa@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Ngāti Whātua Ōrākei Reserves Board

REGISTER OF INTERESTS

 

NAME

POSITION

TYPE OF BUSINESS

ORGANISATION

DATE

JOINED

HAWKE, Alec

Member

PUBLIC

SPARK ARENA COMMUNITY FUND COMMITTEE

2007

 

Member

PUBLIC

AUCKLAND MASTERS RUGBY LEAGUE INC.

2009

 

Member

PUBLIC

AKARANA MARINE SPORTS CHARITABLE TRUST

2021

MAIHI, Wyllis

Member

PRIVATE

MAORI & PACIFIC TRADE FORUM

2017

 

Member

PUBLIC

NWO RESERVES BOARD

2018

ROYAL, Marama Jacquiline

Chair

PRIVATE

NGĀTI WHĀTUA ŌRĀKEI TRUSTEE LIMITED

2011

 

Trustee

IWI/HAPU

RANGINUI No. 12 TRUST

2003

 

Member

PUBLIC

AUCKLAND POLICE TAUMATA

2008

 

Member

PUBLIC

COMMUNITY ADVISORY BOARD – DRUG AND ALCOHOL COURT

2015

 

Member

PUBLIC

JUSTICE OF THE PEACE ASSOCIATION

2002

 

Chair

PUBLIC

NWO RESERVES BOARD

2018

 

Chair

PUBLIC

SKY CITY COMMUNITY TRUST BOARD

2020

 

Member

PUBLIC

AUCKLAND UNIVERSITY OF TECHNOLOGY COUNCIL

2022

 

 

 

 

 

  All Councillor and Local Board Members declarations of interest are available on the Auckland Council website

https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-declarations-search.aspx

 


Ngāti Whātua Ōrākei Reserves Board

19 June 2023

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

 

Whakatau – karakia/mihi

 

1          Ngā Tamōtanga | Apologies                                                                                         5

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

4          Ngā Pakihi Autaia | Extraordinary Business                                                              5

5          Operations Report                                                                                                         7

6          Projects Report                                                                                                            31

7          Financial Update as at 31 May 2023                                                                          69

8          Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

Whakawātea

 

 


1          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Ngāti Whātua Ōrākei Reserves Board:

a)         confirm the extraordinary minutes of its meeting, held on Monday, 8 May 2023, as a true and correct record.

 

 

 

4          Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a)        The local authority by resolution so decides; and

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

(i)         The reason why the item is not on the agenda; and

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)        That item may be discussed at that meeting if-

(i)         That item is a minor matter relating to the general business of the local authority; and

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 


Ngāti Whātua Ōrākei Reserves Board

19 June 2023

 

 

Operations Report

File No.: CP2023/07557

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board (reserves board) on the operational work carried out on the whenua by Ngāti Whātua Ōrākei Whai Maiā.

Whakarāpopototanga matua

Executive summary

2.       Ngāti Whātua Ōrākei is continuing to advance the Work Schedule, which includes a regular audit hīkoi to enhance alignment with the maintenance agreement outcomes and performance standards.

3.       The operations team have continued to make good progress and have had a busy month as we lead up to Matariki and end of the financial year. This has seen a hive of activity across the whenua with remediation, maintenance work and supporting events.

4.       The 45-year commemoration of Takaparawhau was wonderful 48hrs celebrating through sharing in kōrero, camping on the Whenua Rangatira and remembering those who stood in support of Bastion Point.

5.       Ngāti Whātua Ōrākei and Revive Our Gulf have a collaborative project establishing kūtai/ mussel beds in Ōkahu Bay. As part of the project, signage will be installed in two places in the Ōkahu Bay Reserve and another sign on Auckland Council managed space at the Akarana Boat Ramp to help educate the wider community of this important project. The project team seek approval from the Ngāti Whātua Ōrākei Reserves Board to install signage at the Western and Eastern end of Ōkahu Bay Reserve.

6.       Management seek reimbursement of costs incurred (11K) from recent works and purchases made in response to the cyclone-induced flooding. Ngāti Whātua Ōrākei undertook the necessary measures to safeguard the assets of the Board, ensuring the stability and continued resilience of the whenua.

7.       Management has been engaged with a family who have made contact expressing a desire to honor a loved one with a strong connection to Takaparawha and the Michael Joseph Savage memorial gardens area. The family has requested either the installation of a Victorian bench or the attachment of a memorial plaque to an existing bench. Management has suggested the attachment of a plaque to an existing bench as an option. The family also expressed interest in planting a tree, and management has connected them with Toi Taiao, who supports the idea. Management has provided the family's letter of request and an image of existing benches with plaques and seeks the Board's support in considering this request for an appropriate tribute.


 

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the operational updates as detailed in this report.

b)      approve the Ngāti Whātua Ōrākei and Revive Our Gulf signage for the The Ōkahu Bay mussel beds and location of signage installation at the western and eastern end of Ōkahu Bay.

c)      note that 11K will be spent to recover the expenses incurred by the flooding at Ōkahu Bay and approved under delegation by the Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council and Chief Executive Officer, Ngāti Whātua Ōrākei Trust.

d)      receive the request from the O’Brien family to install a remembrance of some kind at Michael Joseph Savage.

Operational Update

Whenua Maintenance & Ecology

8.       Horticulture/ Vegetation: Currently developing the nursery plant plan for 22/23 that will guide the overall nursery production as we become more targeted in the market. This will also assess a list of key partners outside of the council families. Will be looking at a business case for the new seeding machine this year to help us better understand how we can maximize this unit for our own operations and external partners as well.

9.       Turf: Due to more wet weather operations have been slow as the team are experiencing soft and waterlogged sections on the whenua. Turf has managed to stay on top of the required mows as best as it can and will continue to assess and update as needed. Navigating unforeseen variables and extensive damage to certain areas we continue to monitor moving forward and provide updates as required.

10.     Ecological Restoration – Weed, Plant and Pest Control: Additional to last months report we are continuing on-going ecological work on the whenua. This financial year we will developing a 2040 ecological regeneration plan that will map out operations up to year 2040 as the sequel to the Ko te pukaki plan written in 2001

11.     Ecological Restoration – Pest Animal Control: Ongoing support from eastern songbird in completing trapping rounds across Pourewa and Whenua Rangatira.

Weekly trapping undertaken by the team noting ongoing issues with Pukeko, Magpies, Spur winged plover.

12.     Parakore: The team are currently finalizing the NWO waste strategy which is due to be completed in the next 2 months. This will guide the operation and lead in the first instance on supporting NWO-wide to achieve its waste outcomes for the wider tribe in alignment with its regenerative papakainga aspirations that are drawn from Te Hā Tuamātangi - Climate position statement. The team continues to deliver BAU while leading and implementing positive change on events on the whenua.


 

 

Volunteers and Visiting Groups

13.     Volunteers: Have recorded 10 volunteers in the last month

Visitors: Have engaged with and talked to 5 walk-in visitors. In particular hosted over 100 enviro kaitiaki from Ngāti Whātua hapu, Te Roroa (Waipoua forest into the Kaihu Valley), and Te Uri O Hau (Dargaville to Pout point) on the marae and had a full tour and workshop on Pourewa.

Biodiversity

14.     Bio-diversity monitoring: The team is continually reassessing this objective to determine its relevance to Ngāti Whātua Ōrākei and to clarify its intended purpose.

15.     Water monitoring: Water testing routine established in partnership with Healthy Waters reports and findings and reports on tranche 1 tributaries available on request.

Health and Safety

16.     There is nothing to report.

Maintenance Work Outside of Scope

17.     Extra maintenance to support the 45-year commemorations of Takaparawhau – Turf, landscaping, parakore

18.     Ongoing support at our local school St Joseph’s with pathway maintenance

Kaitiaki Service

19.     The transition of Kaitiaki Services from the Ngāti Whātua Ōrākei Trust to Ngāti Whātua Ōrākei Whai Maia is currently in motion. The transition from one employer to another will be complete by the new financial year.

20.     The services will continue to operate as usual while the leadership team within Whai Maia conducts thorough assessments with the staff. The purpose of these assessments is to gain a comprehensive understanding of the existing operations and to explore how the alignment with Whai Maia can be effectively implemented.

21.     The leadership team is committed to ensuring a seamless transition and will work closely with the staff to ensure a smooth and successful integration.

22.     There has been loud disruptive activity on at Michael Joseph Savage during the weekends. Kaitiaki Services have reported the boy racer burnout behaviors to police.

The Ōkahu Bay Mussel Beds

23.     Ngāti Whātua Ōrākei and Revive our Gulf have collaborated on the project that looked to build on past efforts to re-seed kūtai/ mussel beds in Ōkahu Bay.

24.     In December 2021 the completion of the three mussel deployments into Ōkahu Bay was announced where 60 tonnes worth of mussels were placed onto three prepared sites just off the Ōkahu breakwater/ pylons.

25.     The team continue to monitor the bay. In January 2023 a diver reported an increase of wildlife that had moved into the restoration area. It was a good sign and showed that even in degraded sites, with help, the seafloor will try to heal itself.


 

 

26.     Educating the wider community of the project is also key to the success of restoring the mauri back into the Bay. The project team look to install signage at the western and eastern end of Ōkahu Bay and at the Akarana Boat Ramp. The project team seek approval of the proposed signage and approval to install the signage at the western and eastern ends of Ōkahu Bay. (Refer to Attachment A and B)

27.     Another monitoring is due to take place at the end of this month to understand the effects of all the unprecedented weather we have been experiencing. We are also working with ROG to understand the next steps for this project. There is still another 40T of mussel to replenish the site and further conversations to extend the project possibly through added infrastructure new and/or existing (wave break), sea grass and kelp planting in partnership with Kelly Tarlton’s.

Ōkahu Bay Flooding

28.     In light of the severe damage caused by the cyclone, Ngāti Whātua Ōrākei took swift action to address the flooding situation and mitigate further risks at Ōkahu Bay.

29.     Specifically, Ngāti Whātua Ōrākei procured two pumps, a number of sandbags, and conducted additional remedial work to restore the affected areas to its original state.

30.     These efforts amounted to a total expenditure of 11K. Considering the necessity and effectiveness of these measures in safeguarding our assets, management are seeking to recover the expenses incurred due to unforeseen circumstances.

Request for an installation at Michael Joseph Savage

31.     Management has been in communication with a family for several months now, who reached out regarding their desire to honor a loved one with a deep connection to Takaparawha and the memorial gardens area. They have requested if it would be possible to either install a Victorian bench, similar to the ones currently at MJS, or attach a memorial plaque to an existing bench.

32.     After conducting research, management has found that several existing benches in the area already have memorial plaques attached in memory of loved ones, indicating a precedent for such tributes. While the family has the funds to install a new bench, management have suggested that attaching a plaque to an existing bench may offer a simpler, more cost-effective, and faster process. The family has also inquired about the possibility of planting a tree in honor of their loved one, and management has connected them with Toi Taiao, who supports this idea in principle and is willing to assist them in achieving this goal.

33.     Management has attached the family's letter of request and an image of existing benches with memorial plaques. Management is seeking the Board support in considering the request for the appropriate tribute.


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōkahu Bay Signage Mussel Beds

11

b

Revive Our Gulf - Ōkahu Bay Mussel Bed Interp Sign Proof 7

23

c

O'Brian Letter

27

d

MJS Bench

29

      

Ngā kaihaina

Signatories

Author

Kīngi Makoare – Pou Hapai Tikanga/Taiao, Ngāti Whātua Ōrākei Whai Maia.

Authorisers

Lisa Davis – Acting Chief Executive Ngāti Whātua Ōrākei Trust
Nicholas Turoa - Kaiwhakahaere Te Waka Tai-ranga-whenua

 

 


Ngāti Whātua Ōrākei Reserves Board

19 June 2023

 

 

PDF Creator

PDF Creator

A sign on a white background

Description automatically generated

PDF Creator

PDF Creator

PDF Creator

A close-up of a sign

Description automatically generated

PDF Creator

PDF Creator

PDF Creator

A white background with black text

Description automatically generated


Ngāti Whātua Ōrākei Reserves Board

19 June 2023

 

 

PDF Creator

PDF Creator

PDF Creator


Ngāti Whātua Ōrākei Reserves Board

19 June 2023

 

 

PDF Creator


Ngāti Whātua Ōrākei Reserves Board

19 June 2023

 

 

PDF Creator


Ngāti Whātua Ōrākei Reserves Board

19 June 2023

 

 

Projects Report

File No.: CP2023/07686

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board on the active projects underway in relation to the Combined Reserve Management Plan, Urupā, Pourewa Access: Pathways & Signage (Phase 3), Pourewa Nursery Expansion, Renewals and Upgrades Pourewa and Whenua Rangatira and Pourewa Storm Damage – Remediation and Preventative Works.

Whakarāpopototanga matua

Executive summary

2.       The Combined Reserve Management Plan is currently being designed for print. Management will be seeking approval of the final Combined Reserve Management Plan in August 2023.

3.       Following the receipt of the final consolidated report for the Geotech soil and groundwater level testing, management have re-engaged with the project manager to activate the testing of the soil and water levels on the Whenua Rangatira surrounding the tear drop memorial on Takaparawhau. Installation of the groundwater level test is not expected until July following the Matariki event scheduled in this area on 14 July 2023.

4.       Phase 3 of the Pourewa Pathways & Signage completion is further delayed due to the remedial and prevention work that management is needing to undertake and progress with finalising the design and wording for the signage has been held up slightly due to organisational change impact.

5.       The Nursery expansion will comprise the establishment of a new plant bay, within the current nursery footprint area, along the southern boundary. Management have been working on a detailed design and obtaining resource consent, as well as the construction of a new planting bay with a hard stand and impermeable membrane. Over the next two months, the focus will be on appointing design engineers and finalizing the concept designs for the project.

6.       Significant progress has been made on various fronts for the Renewals and Upgrades Pourewa and Whenua Rangatira, including the concreting of the Whenua Rangatira shared path, well-advanced reinstatement of overgrown areas and gardens in Pourewa, ongoing renewal of the path to St Joseph's school in Pourewa, and the successful completion of the removal and backfilling of the Mara Kai Pond. The primary objectives for the next two months include completing the reinstatement of overgrown areas and gardens in Pourewa, progressing the renewal of the path to St Joseph's school in Pourewa, and carrying out the renewal of the Mara Rongoa hoggin paths in Pourewa.

7.       Pourewa Storm Damage - Remediation and Preventative Works project indicate that all the necessary works have been completed, with the exception of a final groom and roll of hoggin paths, which will be carried out after the associated renewals and upgrade works are finished. The swales have been cleared of slips and debris, ensuring their proper functioning. The washed-out pathways have been repaired, eliminating trip hazards and ensuring safety. The washed-out driveway has also been repaired and concreted. Additionally, tree pruning has been completed, and the cleaning out of nursery stormwater tanks and replacement of catch pit baskets have been successfully accomplished.


 

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the project update reports

·    Combined Reserve Management Plan

·    Urupā

·    Pourewa Pathways & Signage Phase 3

·    Pourewa Nursery Expansion

·    Renewals and Upgrades Pourewa and Whenua Rangatira

·    Pourewa Storm Damage – Remediation and Preventative Works

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Combined Reserve Management Plan

33

b

Urupā

41

c

Pourewa Pathways & Signage (Phase 3)

45

d

Pourewa Nursery Expansion

51

e

Renewals and Upgrades Pourewa and Whenua Rangatira

57

f

Pourewa Storm Damage - Remediation and Preventative Works

63

     

Ngā kaihaina

Signatories

Authors

Kirsty Hill – Project Manager, Ngāti Whātua Ōrākei Whai Maia

Kingi Makoare – Pou Hapai Tikanga/Taiao, Ngāti Whātua Ōrākei Whai Maia

Lisa Davis – Acting Chief Executive Ngāti Whātua Ōrākei Trust

Authorisers

Lisa Davis – Acting Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council

 


Ngāti Whātua Ōrākei Reserves Board

19 June 2023

 

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator

A white background with black dots

Description automatically generated

PDF Creator

PDF Creator


Ngāti Whātua Ōrākei Reserves Board

19 June 2023

 

 

PDF Creator

PDF Creator

PDF Creator


Ngāti Whātua Ōrākei Reserves Board

19 June 2023

 

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator


Ngāti Whātua Ōrākei Reserves Board

19 June 2023

 

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator


Ngāti Whātua Ōrākei Reserves Board

19 June 2023

 

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator


Ngāti Whātua Ōrākei Reserves Board

19 June 2023

 

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator


Ngāti Whātua Ōrākei Reserves Board

19 June 2023

 

 

Financial Update as at 31 May 2023

File No.: CP2023/07636

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide Ngāti Whātua Ōrākei Reserves Board (reserves board) an update on financial performance as at 31 May 2023. 

Whakarāpopototanga matua

Executive summary

2.       Net operating expenditure as at end of May was $314k lower than budget, mainly due to timing of some expenses as shown in the finance summary table below.

3.       It should be noted that a payment of $1.0m was made upfront in July 2022 to cover for the maintenance costs on Whenua Rangatira and Pourewa for the financial year.

4.       Nursery income is not reflected in the numbers yet as management are still working on the legal framework for this stream of income.  There were no events income recorded as at 31 May 2023.

5.       Management plan costs is $93.5k favourable and yet to be invoiced. This budget is expected to be fully used and invoiced by end of the financial year.

6.       Events budget was approved at the last reserves board hui and will be paid in due course. 

7.       Capital expenditure is $2.3m underspent and capital work programmes are currently being looked at and being prioritised.  Funding agreements for approved projects at the hui on 8 May is currently being processed.

8.       Any underspend budget will be carried forward into 2023/24 financial year to progress work programmes which will be re-prioritised.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      receive the financial report as at 31 May 2023. 

 

 

Financial update  

9.       An overview of the operational and capital expenditure as at 31 May 2023 is included in table below. 

 

  

 

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Munen Prakash - Lead Financial Advisor

Authorisers

Lisa Davis – Acting Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council