Agenda of Devonport-Takapuna Local Board

1 Nau mai | Welcome

The meeting was opened with a karakia.

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio

He huka

He hau hū

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i. A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

ii. A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 9 May 2023, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

6.1 Kevin Ireland

Te take mō te pūrongo

Purpose of the report

1. To acknowledge the passing of Kevin Ireland, esteemed New Zealand poet and Devonport local.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) acknowledge the passing of Kevin Ireland and offer condolences to his friends and family.

Attachments

a Kevin Ireland: Newspaper Article................................................................. 399

6.2 Murray ‘Muzza’ Inglis

Te take mō te pūrongo

Purpose of the report

1. To acknowledge the passing of Murray ‘Muzza’ Inglis, well-known radio host and Devonport resident.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) acknowledge the passing of Murray Inglis and offer condolences to his friends and family.

Attachments

a Murray Inglis: Newspaper Article................................................................. 409

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 North Shore United AFC - Bayswater Park

Te take mō te pūrongo

Purpose of the report

1. Mike Fox and Phillip McGivern will be in attendance to address the board regarding the usage and importance of Bayswater Park to the local community.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the presentation from North Shore United AFC and thank Mike Fox and Phillip McGivern for their attendance.

Attachments

a North Shore United AFC - Bayswater Park: Presentation........................... 417

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Chris Mullane - Healthy Waters in Bayswater

Te take mō te pūrongo

Purpose of the report

1. Chris Mullane will be in attendance to address the board regarding his experiences and outcomes with Healthy Waters in Bayswater.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the presentation from Chris Mullane and thank him for his attendance.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Devonport-Takapuna Local Board

20 June 2023

Chairperson's Report - Local Board Transport Capital Fund

File No.: CP2023/07410

Te take mō te pūrongo

Purpose of the report

1. To seek a decision on partially revoking a previous resolution on the Local Board Transport Capital Fund (LBTCF) and to advocate to the Governing Body and Auckland Transport to carry forward $1.1million to 2023/2024.

Whakarāpopototanga matua

Executive summary

2. Historically Auckland Transport ring-fences an annual $20million for local boards to fund local transport initiatives. This was reduced to $10 million after the Emergency Budget. The fund is allocated according to the local board funding policy; local board population, deprivation and land area. Devonport-Takapuna Local Board’s allocation is the fourth smallest amount of the 21 local boards.

3. The LBTCF comes with certain criteria and can only be spent on projects that can be deliverable within a road corridor, meet transport safety criteria, don’t compromise the road network, isn’t an asset renewal, or is a project that supports the connectivity of cycleways and footpaths within the transport network.

4. In 2018 the local board allocated $1.28m from their LBTCF toward the Francis-Esmonde link project on top of a previous allocation. A feasibility case was completed with some high-level design concepts as well as a communication plan. Frustratingly a total of $3,811,069 allocated to the project was lost as savings through the Emergency Budget.

5. Following the Emergency Budget the LBTCF money was reduced to $5 million from the previous $20 million per year. The Devonport Takapuna share of this became $163,220. Some of which was committed to way finding signage with the remainder being carried forward.

6. When the local board received a new bucket of LBTCF funds ($1,315,300) in 2019 triennium it again allocated on the 17 August 2021 the majority of the fund towards the Francis-Esmonde Link with the intention that the following year’s fund would be allocated to complete the project as a strategic long-term investment.

Resolution number DT/2021/129

MOVED by Chairperson R Jackson, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) allocate $1,331,177 from the following budget sources to the Francis Street to Esmonde Road connection project:

i. $16,411 which was carried forward from the 2020/2021 Local Board Transport Capital Fund.

ii. $1,315,300 from the 2021-2023 Local Board Transport Capital Fund.

b) note that staff will present a final concept design for the Francis Street to Esmonde Road connection, which will include a preferred route, costs, and timelines for delivery at a future business meeting.

c) allocate $30,000 from the Local Board Transport Capital fund to deliver a second tranche of wayfinding signage in those parts of the local board area not already identified when the local board approved the wayfinding project at its May 2020 business meeting (Resolution DT/2020/66), and request that the local board select and approve the final locations at a future business meeting.

CARRIED

7. We’ve since learned that the tender to work was cancelled due to lack of appropriate budget and a lack of required support by mana whenua who felt they had not been adequately engaged with by Auckland Transport and the local board. The amount that currently remains of the LBTCF from the 2019 bucket, is $1,054,508.

8. I know the local board shares my concern that this money will be lost to us in council savings again. This is totally unacceptable. Due to our desire to make decisions that take a long-term view, that are strategic, and improve transport opportunity, we have lost out, when we already lose out due to the funding policy. We are not prepared for our community to miss out again.

9. I propose we partially rescind the decision (DT/2021/129) and reallocate the remaining funds to a similar walking connectivity project The Wairau Estuary Boardwalk with a view to allocating the next $1.5million bucket to the same project to deliver this much desired walking link in our local board area.

Why the Wairau Estuary Boardwalk?

10. The Wairau Estuary Boardwalk is a project that has been discussed by previous local boards and the community for over eight years. The estuary is both a hidden amenity and a natural connector between the coastal edge, the marina and the town centre. The project itself is formally contemplated in the Milford Centre Plan 2015. Budget was allocated by the local board to produce a concept design (Attachment A) and a communications plan (Attachment B) in 2019 and 2020 respectively.

11. The Milford centre is relatively flat and popular for walking. Improving accessibility for a wide variety of people, including families, those with disabilities, young and older people, has the potential to result in a range of benefits. These include increased exercise and decreased reliance on motor vehicles, greater social interaction and environmental awareness.

12. In 2021 the Devonport-Takapuna Local Board placed the Wairau Estuary Boardwalk as a potential project to be funded from proceeds of the sale of 2 Strand. The other three projects were the Takapuna Library and Community Service Provision, Firth Property public access and the Francis to Esmonde Street link. Each of these projects remain important to our Board and our communities, however as it has become clear the Francis-Esmonde Street link is not able to be delivered, we have an opportunity now to progress the Wairau Estuary Boardwalk that will present huge well-being, economic, and placemaking benefits to residents and visitors.

13. In a March 2020 workshop with the local board the project was estimated to cost approximately $2 million. Current high-level estimates presented in a recent workshop by Auckland Transport place delivery cost at $3 million, due to the increase in construction and consenting costs since 2020. I recognise there is a potential funding shortfall that may need to be addressed if the project cannot be value engineered to come within budget.

14. The Wairau Estuary is a sensitive ecological area that performs an important water filtration function for the receiving coastal environment. A project such as this will support us to raise awareness of its ecological function, will help guide additional planting, and encourage locals to support community-led clean ups and environmentalism.

15. The project itself will beautifully link our natural crater lake Pupuke to the coast at Milford Beach and will be a draw card for visitors to the area. We are unlikely to be in a financial position to fund this project unless through the use of the LBTCF, so this is our chance to deliver something inspiring and uplifting for our community and visitors.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) agree to partially revoke resolution DT/2021/129

a) allocate $1,331,177 from the following budget sources to the Francis Street to Esmonde Road connection project:

i. $16,411 which was carried forward from the 2020/2021 Local Board Transport Capital Fund.

ii. $1,315,300 from the 2021-2023 Local Board Transport Capital Fund.

b) notes the local board had originally allocated $1,100,000 in August 2018 towards the Francis Street to Esmonde Road link, and this money was subsequently lost through the Emergency Budget.

d) notes that the local board allocated $1,331,711 from their 2019-2022 triennium allocation of Local Board Transport Capital Fund to the Francis Street to Esmonde Road link.

e) notes that the local board provided direction to Auckland Transport at a February 2023 workshop that they no longer wished to pursue the Francis-Esmonde Link in light of the obstacles to deliver.

f) notes that approximately $1.2million remains of the current Devonport-Takapuna Local Board Transport Fund allocation.

g) strongly advocates to the Governing Body and Auckland Transport the retention of the current allocation of Local Board Transport Capital Fund.

h) do not support the second loss of Local Board Transport Capital Fund triennium funding through savings noting that the local board signaled their intention to cease work on this project in February and asked that Auckland Transport consider projects outlined in the local boards centre plans for the reallocation of those funds.

i) note that the Wairau Estuary Boardwalk project will help deliver against the adopted 2015-2044 Milford Town Centre Plan and improve the connectivity of Milford Town Centre to Lake Pupuke and the coast.

i) requests that Auckland Transport allocate the remaining amount $1.2million from 2021-2023 Devonport-Takapuna Local Board Local Board Transport Capital Fund to advance the Wairau Estuary Boardwalk Project, subject to the feasibility investigation, noting considerable work has already been completed on the Wairau Estuary Boardwalk.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	June 2023 Devonport Takapuna LB - Wairau Estuary Boardwalk Concept Design	13
b ⇩	June 2023 Devonport Takapuna LB - 2020 Wairau Estaury Boardwalk Communications Plan	25

Ngā kaihaina

Signatories

Author	Toni van Tonder – Chair, Devonport-Takapuna Local Board
Authorisers	Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

20 June 2023

Takapuna Market License at Waiwharariki Anzac Square, Takapuna

File No.: CP2023/05714

Te take mō te pūrongo

Purpose of the report

1. Eke Panuku seek approval from the Devonport-Takapuna Local Board to proceed with an expression of interest process seeking a new market operator to enter a commercial license with Auckland Council at the new public space of Waiwharariki Anzac Square at part 40 Anzac Street and 38 Hurstmere Road, Takapuna.

Whakarāpopototanga matua

Executive summary

2. Takapuna Markets Limited (operator) have terminated the agreement with Auckland Council to operate the Takapuna Sunday market at 40 Anzac Street, Takapuna from 30 August 2023.

3. The final market will be held on 27 August 2023.

4. Eke Panuku is seeking approval from the local board to proceed with an expression of interest process to engage a new market operator as soon as possible and enter into a commercial licence for a term of five years.

5. Eke Panuku do not intend to report back to the board to seek any further approvals. Any further approvals will impact the timeline of the EOI and result in a gap in the market operations.

Ngā tūtohunga

Recommendations

That the Devonport-Takapuna Local Board:

a) approve Eke Panuku to manage the expression of interest process seeking a new market operator at the new public space of Waiwharariki Anzac Square at part 40 Anzac Street and 38 Hurstmere Road, Takapuna.

b) approve a new commercial license for an open-air market between the selected new market operator and Auckland Council, subject to Eke Panuku completing the required statutory processes and subject to a term of five years.

Horopaki

Context

6. The Takapuna Sunday market has been running for 30 years in the Takapuna town centre with many of the more recent years being held on the Auckland Transport car park at 40 Anzac Street, Takapuna.

7. Takapuna Markets Limited held a formal agreement with Auckland Council for the use of the car park, each party could provide three months written notice to terminate the agreement for any reason.

8. Takapuna Markets Limited provided three months written notice on 25 May 2023 – the agreement terminates on 30 August 2023, making the last market on 27 August 2023.

Tātaritanga me ngā tohutohu

Analysis and advice

9. Eke Panuku recognise that the market is an integral place for the stallholders to conduct business, as well as being an established part of the local community for many years.

10. Takapuna is a transformation location in which Eke Panuku are leading urban regeneration on behalf of Auckland Council.

11. Two main goals of the project are to revitalise the town centre and improve public spaces.

12. As part of the regeneration of Takapuna, Eke Panuku is creating a new public space over part of 40 Anzac Street and 38 Hurstmere Road. The new public space is called Waiwharariki Anzac Square and construction is due to be completed by the end of August 2023.

13. At the end of the development programme Waiwharariki Anzac Square will be classified as a civic space and subject to the Local Government Act 2002.

14. Eke Panuku recommend a term of five years with a new market operator, this will allow flexibility for both licensor and licensee.

15. The permitted use of the site will remain unchanged as an open-air market – however Eke Panuku would be open to considering a change in operational matters such as market frequency – options could include a monthly, bi-weekly or a weekly market.

16. Eke Panuku have been working on draft license terms which will be included in a new commercial licence.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Eke Panuku are committed to ensuring that a new market operator will be mindful of the climate impact.

18. The new commercial license would include a clause under the heading ‘Corporate Social Responsibility’ stating that the licensee will endeavour to support the licensor in its zero-waste vision with the initiative ‘Zero Waste by 2040’ by implementing zero waste objectives in conducting the licensee’s business as per guidance outlined by Auckland Council.

19. The new commercial license would include a clause under the heading ‘Corporate Social Responsibility’ stating that the licensee will endeavour to support the licensor in its commitment to reducing greenhouse gas emissions by implementing reduced carbon emission objectives in doing the Licensee’s job.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. Eke Panuku support the continuation of a market in Takapuna. We recognise the market is an important and valued part of the community and as such there has always been provision for a market in the planning and construction of the Waiwharariki Anzac Square.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The new commercial license would include a clause under the heading ‘Social Returns’ to allow for access for performing art groups to be encouraged and whenever possible, space made available within the market precincts for such presentations. Buskers are also to be encouraged. The Licensee will have discretion as to location and number of performances by any group and may impose a charge on any buskers selling merchandise including music.

22. The new commercial license would include the provision for quarterly reports to be submitted to the local board alongside quarterly presentations to be to be made to the local board. This presentation will report community activities undertaken at the market in the previous quarter. The licensee would be required to respond to questions members of the board may have.

Tauākī whakaaweawe Māori

Māori impact statement

23. The new commercial licence would include a clause under the heading ‘Corporate Social Responsibility’ stating that the licensee will endeavour to support and enable Māori and Pasifika people, and the businesses they own, where possible.

24. Mana whenua views will be canvassed through the engagement process completed by Eke Panuku.

Ngā ritenga ā-pūtea

Financial implications

25. No commercial licence in place results in a loss of revenue for the council group.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The market is a huge source of social connection and community for many North Shore residents, if there is no market operator in place the residents lose this vital piece of their local identity.

27. Eke Panuku will commence an expression of interest in June to mitigate the risk of a gap in market operation for the Takapuna community.

Ngā koringa ā-muri

Next steps

28. Eke Panuku, with approval from the Devonport-Takapuna Local Board will proceed with an expression of interest seeking a new market operator for the market.

29. Eke Panuku will provide a timeline on the expression of interest once we receive clear direction from the board to proceed, we expect this will take around 3 months and be completed by the end of August 2023.

30. Eke Panuku will complete any statutory processes required to facilitate a new commercial licence at Waiwharariki Anzac Square, Takapuna.

31. Eke Panuku will complete negotiations with a new market operator and enter a commercial licence for a term of five years.

32. Eke Panuku will update the local board where necessary to ensure they stay informed during this process.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Rosalyn Cowe - Alternative Assets Property Manager

Authorisers

Kate Cumberpatch - Priority Location Director

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

20 June 2023

Art Partners Interim Service and Funding Approach for 2023/2024

File No.: CP2023/04703

Te take mō te pūrongo

Purpose of the report

1. To approve an interim service and funding approach for arts partners from 1 July 2023.

Whakarāpopototanga matua

Executive summary

2. The Devonport-Takapuna Local Board partners with arts organisations to manage venues through Asset-Based Services (ABS) funding. The funding agreements with these partners expire on 30 June 2023.

3. Due to current Auckland Council budget constraints, the nature of these arrangements going forward are ambiguous while the local board work programme 2023/2024 is being developed. Therefore, key concerns for partners are:

· council’s expectation of service delivery from 1 July 2023

· levels of activity they will deliver

· funding they will receive from 1 July 2023

· their responsibilities as employers, especially if funding levels (and consequently staffing levels) change.

4. The recommended approach for arts partners is to provide clarity that services should continue from 1 July 2023 to at least 30 September 2023 by providing an interim payment covering the first quarter of 2023/2024.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approve interim payments covering the first quarter of 2023/2024 be made to the following arts partners:

· $23,256.11 to The PumpHouse Theatre

· $21,945.62 to The Depot

· $18,465.34 to Lake House Arts

· $15,504.07 to The Rose Centre

· $9,826.41 to Michael King Writers Centre.

Horopaki

Context

5. Auckland Council is facing major financial challenges and needs to overcome a budget shortfall of $295 million for the 2023/2024 financial year. To respond to this, the Governing Body approved on the 9 June 2023 to reduce local board operating funding by $4 million for 2023/2024.

6. While the annual local board work programme for 2023/2024 is being developed, there is uncertainty amongst partners and the community over whether funding and services will continue from 1 July 2023.

7. A reduction or discontinuation of funding would have a significant impact on current services, and partners would require time to communicate any change with their customers and community.

8. Partners are also employers and their ability to pay wages could be impacted if funding is changed from 1 July 2023. To follow good practice, partner organisations will require time and funding to follow appropriate employment processes, if required.

Tātaritanga me ngā tohutohu

Analysis and advice

Interim service delivery for arts partners

9. Options have been developed for an interim service approach for arts partners to provide clarity to partners and the community about expected service levels from 1 July 2023.

Table One: Options for an interim service approach to arts partners in Devonport-Takapuna Local Board.

Options	Option 1: Status quo	Option 2: Provide arts partners with pro-rata funding for first quarter of 2023/2024 Recommended
Detail	Take no action and defer funding decision until the local board approves its work programme for 2023/2024 in July 2023	Provide a proportionate interim payment (12 weeks of the annual amount) for arts partners, covering the first quarter of 2023/2024
Funding	No interim funding would be required	Funding required to cover the first quarter of 2023/2024 for five arts partners Interim amounts would be based on the approved 2022/2023 budgets
Implications	· This does not provide partners with the certainty they can attend to employment procedures in a timely way, if required · This does not provide partners and the public clarity and certainty that the service will continue from 1 July 2023	· This will ensure continued service can be provided to the community and can bridge the gap between a change in service (if there is change in the annual plan) · This provides partners adequate time to respond to change in funding levels.

10. The recommended approach enables arts partners to continue delivering the agreed services from 1 July 2023 to 30 September 2023, and will ensure continuity of service for the community. This will also allow time for arts partners affected by a reduction or discontinuation of funding (if any) to appropriately undertake any operational and governance procedures required.

11. A proportionate interim payment (12 weeks of the annual amount) to all arts partners would allow partners time to respond to any funding changes after the local board work programme for 2023/2024 is approved in July 2023.

12. Following approval of the local board work programme in July 2023, staff will adjust funding agreements for partners to reflect the funding decisions for the remaining three quarters of 2023/2024.

13. Below is a table outlining the arts partners who would receive an interim payment for the first quarter of 2023/2024:

Table Two: Current funding arrangements and proposed interim funding amounts for arts partners in Devonport-Takapuna Local Board.

Arts partner/venue	Interim payment amount	Annual contract amount *based on 2022/2023 approved budgets	Funding mechanism	Expiry	Budget source
The PumpHouse Theatre	$23,256.11	$93,024.42	Funding agreement	FY22/23	ABS opex
The Depot	$21,945.62	$87,782.49	Funding agreement	FY22/23	ABS opex
Lake House Arts	$18,465.34	$73,861.36	Funding agreement	FY22/23	ABS opex
The Rose Centre	$15,504.07	$62,016.28	Funding agreement	FY22/23	ABS opex
Michael King Writers Centre	$9,826.41	$39,305.65	Funding agreement	FY22/23	ABS opex

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. Local community services and venues create a stronger sense of place and foster localism and place-based approaches. This has a positive impact on our resilience to climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Connected Communities manages the relationships and contracts with arts and community partners. Subject to the outcome of this decision, staff will work with Parks & Community Facilities to manage implications for council owned assets.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Arts partners support the delivery the Devonport-Takapuna Local Board plan, in particular:

· Outcome 3: Community participation and wellbeing, and

· Outcome 6: Māori values Ngā tikanga a te Māori.

Tauākī whakaaweawe Māori

Māori impact statement

17. Te Kaunihera o Tāmaki Makaurau is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

18. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan 2050, the 10-year Budget Plan 2021-2031 (Long-term Plan), the Auckland Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, the council’s Māori Responsiveness Framework. 

19. Partner-led arts and community services enable locally responsive activities, promoting participation, inclusion, and connection for all Aucklanders, including Māori.

20. Toi Whītiki, Auckland’s Arts and Culture Strategic Action Plan requires arts partners to support and align delivery to Goal 5: Auckland celebrates a unique cultural identity, and the objective to celebrate Māori and their culture as a point of difference.

Ngā ritenga ā-pūtea

Financial implications

21. The recommended options require a total commitment of $88,997.55 from the Devonport-Takapuna Local Board’s ABS Opex budget in advance of the approval of the 2023/2024 local board work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk	Mitigation
A decision could pre-empt significant budgetary decisions	This is an interim approach and leaves room for decisions pending local board work programme approval to be actioned from 1 October 2023 for arts partners.
The recommended approach may not provide sufficient certainty for partners	Staff will maintain regular communication with partners, providing updates on the annual plan process and outcomes so that they will have at least three months (i.e. the first quarter of 2023/2024) to prepare for any changes

Ngā koringa ā-muri

Next steps

22. If the local board agrees with the staff recommendation, the funding agreements will be signed, and funding will be administered.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kevin Marriott - Head of Community Delivery

Authorisers

Mirla Edmundson - General Manager Connected Communities

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

20 June 2023

Devonport-Takapuna Quick Response Round One 2022/2023, grant allocations

File No.: CP2023/06922

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Devonport-Takapuna Quick Response Round One 2022/2023.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for the Devonport-Takapuna Quick Response Round One 2022/2023 as shown in Attachment B to the agenda.

3. The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Board Community Grants Programme 2022/2023 on 17 May 2022 as shown in Attachment A to the agenda report. The document sets application guidelines for community contestable grants.

4. The local board has set a total community grants budget of $241,364 for the 2022/2023 financial year. A total of $206,481.39 was allocated in the previous grant rounds.

5. $5,000 was reallocated from the community grants budget to Sunnynook Community House Incorporated, and $4760.76 was allocated to the community grants budget from SeniorNet Bayswater Incorporated.

6. This leaves a total remaining budget of $29,882.61 to be allocated to one quick response round.

7. Twenty-six applications were received for Devonport-Takapuna Quick Response Round One 2022/2023, requesting a total of $50,635.50.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) agree to fund, part-fund or decline each application in Devonport-Takapuna Quick Response Round One 2022/2023 listed in the following table:

Table One: Devonport-Takapuna Quick Response Round One 2022/2023 grant applications.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2302-104	Mark Wilson North Shore Theatre and Arts Trust (The PumpHouse)	Arts and culture	Towards venue costs for a play at the PumpHouse theatre from 11 July 2023 to 15 July 2023	$2,000.00	Eligible
QR2302-107	New Zealand Chinese Dance Art Center Incorporated	Arts and culture	Towards lighting technology costs from 3 April 2023 to 31 October 2023	$2,000.00	Eligible
QR2302-111	Act One Productions Limited	Arts and culture	Towards venue hire at the PumpHouse Theatre from 24 June 2023 to 24 September 2023	$1,440.00	Eligible
QR2302-113	North Shore Theatre and Arts Trust (The PumpHouse)	Arts and culture	Towards the cost of a professional MC, choir leader, choir convener, and song book printing from 1 November 2023 to 17 December 2023	$1,000.00	Eligible
QR2302-115	The Lake House Trust Inc	Arts and culture	Towards programme delivery costs for a Hau Ora Programme and Dancheong workshop from 25 June 2023 to 14 July 2023	$2,000.00	Eligible
QR2302-116	Show me Shorts Film Festival Trust	Arts and culture	Towards print, design, communications, advertising, and programming costs for the Show me Shorts Film Festival from 13 October 2023 to 22 October 2023	$1,827.00	Eligible
QR2302-126	Depot Arts and Music Space	Arts and culture	Towards manaakitanga: kai, non-alcoholic refreshments, Ngahiwi Walker koha for official opening, workshop facilitation fee, catering for workshops, workshop materials, artist fees, and promotion costs at Depot Artspace from 1 July 2023 to 1 August 2023	$1,900.00	Eligible
QR2302-127	Mr T W Burns	Arts and culture	Towards art pieces, and performance art cost, music artist, design, and set costs from 11 November 2023 to 12 November 2023	$1,000.00	Eligible
QR2302-130	Chinese Association of North Shore City	Arts and culture	Towards venue hire at the Devonport RSA on 16 July 2023	$2,000.00	Eligible
QR2302-102	Nicole Day	Community	Towards a family fun community day at Spinella Reserve from 1 July 2023 to 2 July 2023	$7,000.00	Ineligible
QR2302-106	SANZ 1st Devonport Scouts Group	Community	Towards transport costs from 30 December 2023 to 7 January 2024	$2,000.00	Eligible
QR2302-108	Project Employ Limited	Community	Towards a freezer for use at the Flourish Café	$2,000.00	Eligible
QR2302-110	The UpsideDowns Education Trust	Community	Towards speech and language therapist frees from 2 July 2023 to 2 July 2024	$2,000.00	Eligible
QR2302-117	Epilepsy Association of New Zealand	Community	Towards the cost of fuel and asthma educator salaries from 1 April 2023 to 31 March 2024	$500.00	Eligible
QR2302-118	North Shore Budget Service Inc	Community	Towards salaries, phone costs, subscriptions, IT, printing, postage, stationary, and operational costs for the delivery of Total Money Management services in the Devonport-Takapuna board area from 1 June 2023 to 1 June 2024	$2,000.00	Eligible
QR2302-121	Takapuna Community Facilities Trust	Community	Towards the cost of a fundraising course from 16 May 2023 to 15 December 2023	$2,000.00	Eligible
QR2302-137	Habitat for Humanity Northern Region Limited	Community	Towards catering and gifts for volunteers from 3 July 2023 to 15 December 2023	$2,000.00	Eligible
QR2302-139	Youthline Auckland Charitable Trust	Community	Towards clinical supervision, programme resources, staff development and training, face to face counselling, and telecommunication costs from 1 July 2023 to 31 March 2024	$2,000.00	Ineligible
QR2302-103	North Shore Squash Racket Club Inc New Zealand-General Account	Sport and recreation	Towards the purchase of a kitchen grease trap for use at North Shore Squash Rackets Club	$2,000.00	Eligible
QR2302-105	Macarena Carrascosa	Sport and recreation	Towards venue hire, marketing, skate hire, and coach fees at Devonport Community House	$1,000.00	Eligible
QR2302-109	Ngataringa TC cheque	Sport and recreation	Towards dishdrawers at Ngataringa Tennis Club	$2,000.00	Eligible
QR2302-123	Mr Paul R Cornish	Sport and recreation	Towards cover road signs, running bibs, over stickers, and flyers at Torpedo Bay Navy Museum, King Edward Parade, Devonport, from 25 October 2023 to 27 March 2024	$968.50	Eligible
QR2302-132	Calliope Sea Scout Group Committee	Sport and recreation	Towards sailing helmets for use at King Edward Parade from 3 July 2023 to 8 October 2023	$2,000.00	Eligible
QR2302-133	Belmont Park Bowling Club Inc	Sport and recreation	Towards the purchase of a defibrillator and wall bracket from 3 July 2023 to 1 November 2023	$2,000.00	Eligible
QR2302-135	Stanley Bowling Club Inc	Sport and recreation	Towards materials and labour for clubroom maintenance from 3 July 2023 to 27 October 2023	$2,000.00	Eligible
QR2302-138	Milford Tennis Club Inc	Sport and recreation	Towards the purchase of tennis balls from 1 July 2023 to 31 August 2023	$2,000.00	Eligible
Total				$50,635.50

Horopaki

Context

8. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9. Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

10. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

11. The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Board Community Grants Programme 2022/2023 on 17 May 2022 as shown in Attachment A to the agenda report. The document sets application guidelines for community contestable grants.

12. The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

13. The local board has set a total community grants budget of 241,364 for the 2022/2023 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the Local Board Plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

15. Two applications have been identified as ineligible. One of the grant applications is ineligible Youthline Auckland Charitable Trust (QR2302-139), as they have already received two successful grants from the board during the current financial year. The other ineligible application, Nicole Day (QR2302-102), is ineligible due to requesting over the maximum amount.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

· local food production and food waste reduction

· decreasing use of single-occupancy transport options

· home energy efficiency and community renewable energy generation

· local tree planting and streamside revegetation

· education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

18. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Local boards are responsible for the decision-making and allocation of local board community grants. The Devonport-Takapuna Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

20. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

21. A summary of each application received through Devonport-Takapuna Quick Response Round One 2022/2023 is provided in Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

22. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

23. Eleven applicants applying to Devonport-Takapuna Quick Response Round One 2022/2023 indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

24. The allocation of grants to community groups is within the adopted 10-year Budget 2021/2031 and local board agreements.

25. The local board has set a total community grants budget of $241,364 for the 2022/2023 financial year. A total of $206,481.39 was allocated in the previous grant rounds.

26. $5,000 was reallocated from the community grants budget to Sunnynook Community House Incorporated, and $4760.76 was allocated to the community grants budget from SeniorNet Bayswater Incorporated.

27. This leaves a total remaining budget of $29,882.61 to be allocated to one quick response round.

28. Twenty-six applications were received for Devonport-Takapuna Quick Response Round One 2022/2023, requesting a total of $50,635.50.

29. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

31. Following the Devonport-Takapuna Local Board allocating funding for round one of the local grants and multiboard grants, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Devonport-Takapuna Local Board Grants Programme 2022-2023	53
b ⇩	2022/2023 Devonport-Takapuna Quick Response Round One Application Summary	61

Ngā kaihaina

Signatories

Author

Vincent Marshall - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

20 June 2023

PDF Creator

A screenshot of a document

Description automatically generated with low confidence

A picture containing text, screenshot, font, number

Description automatically generated

PDF Creator

A screenshot of a document

Description automatically generated with low confidence

PDF Creator

A screenshot of a document

Description automatically generated with low confidence

PDF Creator

A picture containing text, screenshot, font, paper

Description automatically generated

PDF Creator

A picture containing text, screenshot, number, font

Description automatically generated

PDF Creator

A screenshot of a document

Description automatically generated with low confidence

PDF Creator

A picture containing text, screenshot, font, number

Description automatically generated

PDF Creator

A picture containing text, screenshot, font, document

Description automatically generated

PDF Creator

A screenshot of a document

Description automatically generated with low confidence

PDF Creator

A picture containing text, screenshot, font, number

Description automatically generated

PDF Creator

A picture containing text, screenshot, font, number

Description automatically generated

A close-up of a document

Description automatically generated with medium confidence

PDF Creator

A screenshot of a document

Description automatically generated with low confidence

PDF Creator

A picture containing text, screenshot, font, number

Description automatically generated

A picture containing text, screenshot, font, document

Description automatically generated

A screenshot of a document

Description automatically generated with medium confidence

A picture containing text, font, screenshot, number

Description automatically generated

A picture containing text, screenshot

Description automatically generated

PDF Creator

A picture containing text, screenshot, font, number

Description automatically generated

PDF Creator

A screenshot of a document

Description automatically generated with low confidence

PDF Creator

A picture containing text, screenshot, font, number

Description automatically generated

PDF Creator

A close-up of a document

Description automatically generated with medium confidence

A picture containing text, screenshot, font, number

Description automatically generated

PDF Creator

A picture containing text, screenshot, font, number

Description automatically generated

PDF Creator

A picture containing text, screenshot, font, number

Description automatically generated

PDF Creator

A picture containing text, screenshot, font, number

Description automatically generated

PDF Creator

A picture containing text, screenshot, font, document

Description automatically generated

A picture containing text, screenshot, number, font

Description automatically generated

A screenshot of a computer

Description automatically generated with low confidence

PDF Creator

A picture containing text, screenshot, font, document

Description automatically generated

PDF Creator

A screenshot of a computer

Description automatically generated with medium confidence

A picture containing text, screenshot, font, document

Description automatically generated

A picture containing text, screenshot, font, number

Description automatically generated

PDF Creator

A picture containing text, screenshot, font, number

Description automatically generated

PDF Creator

Devonport-Takapuna Local Board

20 June 2023

Devonport-Takapuna Local Board Grants Programme 2023/2024

File No.: CP2023/06923

Te take mō te pūrongo

Purpose of the report

1. To adopt the Devonport-Takapuna Grants Programme 2023/2024.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year.

4. This report presents the Devonport-Takapuna Grants Programme 2023/2024 for adoption (as provided in Attachment A to this report).

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) adopt the Devonport-Takapuna Grants Programme 2023/2024 (Attachment A to the agenda report)

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board grants programme 2023/2024 has been adopted, the types of grants, grant rounds, criteria and eligibility will be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The aim of the local board grant programme is to deliver projects and activities that align with the outcomes identified in the local board plan. The proposed Devonport-Takapuna Grants Programme 2023/2024 was workshopped with the local board on Tuesday 30 May 2023. Feedback indicated changes to the existing criteria are required, and the document has been updating according to the feedback received.

Tauākī whakaaweawe āhuarangi

Climate impact statement

10. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste; alternative transport methods; community energy efficiency education and behaviour change; build community resilience and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

12. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The Devonport-Takapuna Local Board Grants Programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

14. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

15. The allocation of grants to community groups is within the adopted Long-Term Plan 2021 -2031 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

17. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Devonport-Takapuna Local Board Grants Programme 2023/2024	209

Ngā kaihaina

Signatories

Author

Vincent Marshall - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

20 June 2023

Draft Devonport-Takapuna Local Board Plan 2023

File No.: CP2023/07345

Te take mō te pūrongo

Purpose of the report

1. To approve the following for public consultation using the special consultative procedure:

· draft Devonport-Takapuna Local Board Plan 2023 for inclusion in the statement of proposal

· statement of proposal

· draft Devonport-Takapuna Local Board Plan 2023 summary document to be included as supporting consultation material.

· Devonport-Takapuna Draft Local Board Plan 2023 consultation questions.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption by 31 October of the year following election and uses the special consultative procedure to engage with their communities.

3. The consultation period for the special consultative procedure will take place from Thursday 13 July 2023 to Monday 14 August 2023.

4. The draft Devonport-Takapuna Local Board Plan 2023 has been developed between November 2022 and June 2023. It outlines the proposed direction for the local board to reflect the community’s priorities and preferences. It also provides a guide for local board funding and investment decisions on local board activity over the financial years 2024/2025, 2025/2026, and 2026/2027.

5. The consultation process will seek the views and aspirations of the public in relation to the proposed draft plan to inform the final plan.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approve the following for public consultation using the special consultative procedure:

i) draft Devonport-Takapuna Local Board Plan 2023 in Attachment A of the agenda report for inclusion in the statement of proposal

ii) Statement of proposal in Attachment B of the agenda report.

iii) draft Devonport-Takapuna Local Board Plan 2023 summary document in Attachment C of the agenda report to be included as supporting consultation material.

iv) Devonport-Takapuna Draft Local Board Plan 2023 consultation questions in Attachment D.

b) delegate authority to the Chairperson to approve final changes to the draft Devonport-Takapuna Local Board Plan 2023, the draft Devonport-Takapuna Local Board Plan 2023 summary document, the statement of proposal and the Devonport-Takapuna Draft Local Board Plan 2023 consultation questions, prior to consultation.

c) approve the following Have Your Say event during the special consultative period:

i. Hearing – Tuesday, 8 August 2023, 4pm at the Devonport-Takapuna Local Board Office

d) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

i) chairperson and local board members

ii) General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor and Community Broker

iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

Horopaki

Context

6. Section 20 of the Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt its local board plan by 31 October of the year following an election.

· use the special consultative procedure (SCP) to engage with its communities.

7. Section 83 of the Local Government Act 2002 states that when a local authority is required to use the special consultative procedure, the local authority must:

· prepare and adopt a statement of proposal.

· where it is necessary to enable public understanding of the proposal, must include a summary of the information contained in the statement of proposal.

8. Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

9. The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

10. The financial outlook for the council has been impacted by ongoing broad economic factors such as rising inflation, higher interest rates, supply chain difficulties and a labour market squeeze as well as the COVID-19 pandemic impacts. The council consulted with the public in March 2023 on a proposal to address the then forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024, including a proposal to reduce local board funding. The financial outlook has been considered while drafting the Devonport-Takapuna Local Board Plan.

11. The draft Devonport-Takapuna Local Board Plan 2023 to be considered for public consultation can be found in Attachment A.

12. The use of the SCP requires the local board to approve an accompanying statement of proposal (refer Attachment B). This document provides financial context and an outline of how the public can provide input through the SCP.

13. A summary document of the draft Devonport-Takapuna Local Board Plan 2023 has been developed to support the SCP (refer Attachment C)

14. The SCP consultation questions have been workshopped with the local board and a draft has been included as Attachment D to the agenda report. The draft consultation questions are currently being peer reviewed by the organisation and any changes that are made following the peer review will be tabled at the meeting for consideration.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The draft Devonport-Takapuna Local Board Plan 2023 (refer Attachment A) has been developed considering:

· previous community engagement, including engagement on the Annual Budget 2023/2024.

· Targeted and informal consultation was undertaken in January to April 2023 through various activities with local community groups including a world café event in Sunnynook, a rangatahi event run by Younite the Devonport-Takapuna Youth Board, and a pop-up stall at the Devonport Saturday market.

· Subject matter expert advice from the council and other council organisations

16. The draft Devonport-Takapuna Local Board Plan 2023 has been developed in parallel with the Annual Budget 2023/2024 process. It is possible that some of the priorities and preferences may need to change as a result of changes to local board funding, which will be considered before the local board plan is adopted in October 2023.

Key features

17. The draft Devonport-Takapuna Local Board Plan 2023 strategic framework consists of five key themes which includes objectives, key initiatives, measures of success, advocacy.

18. Table one below provides an explanation of the strategic framework applied in the draft Devonport-Takapuna Local Board Plan 2023:

Strategic Framework
Item	Description
Theme	Five key themes throughout the local board plan that are the areas of focus. These key focus areas are: · Our people · Out environment · Our community · Our places · Our economy.
Objective	A goal the local board seeks to achieve that is realistic (in the current financial environment), measurable and relevant to its roles and responsibilities
Key Initiative	A program of work, project or activity that brings the objective and outcome to life: should be deliverable (‘actionable’) and meaningful but not specific solutions
Measure of Success	A tool that outlines what success looks like and how we have achieved the objective or initiatives outlined in the plan.
Advocacy	Initiatives that the local board may not have decision-making responsibilities or funding for but recognise the value it will add to the local community.

Table 1: draft Devonport-Takapuna Local Board Plan 2023 Strategic Framework

19. The five key themes of the draft Devonport-Takapuna Local Board Plan 2023 include:

· Our people: We value inclusivity, diversity, and resilience.

· Our environment: Our natural and built spaces are cared for and we put water quality and the environment front and center.

· Our community: Our community has access to quality services in facilities that meet their needs.

· Our places: Our transport network is safe, efficient and offers choice for how people can get around.

· Our economy: Our economy is thriving, our town centers are vibrant, and there is opportunity for all.

20. The draft Devonport-Takapuna Local Board Plan 2023 includes sections for Māori Outcomes and Climate Action, providing a summary of the considerations being addressed throughout the plan.

Engagement approach for the SCP

21. The SCP will run from Thursday 13 July 2023 to Monday 14 August 2023.

22. The SCP requires the council to provide an opportunity for Aucklanders to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates. The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public in relation to the local board plan, provides the opportunity for this spoken interaction.

23. A component of the SCP on the draft local board plan includes targeted questions to gather community views on both specific and general aspects of the draft plan. The purpose of these questions is to help check with the community and stakeholders on whether the plan has accurately captured the essence of what we have heard and seek support for the proposed direction over the next three years. The consultation questions have been workshopped with the local board and a draft has been included as Attachment D to the agenda report. The draft consultation questions are currently being peer reviewed by the organisation and any changes that are made following the peer review will be tabled at the meeting for consideration.

24. The Have Your Say event recommended to be held in the Devonport-Takapuna local board area is:

· Hearing – Tuesday, 8 August 2023, 4pm at the Devonport-Takapuna Local Board Office

25. A community led engagement approach is being explored for the SCP. The local board are seeking opportunities to partner with groups and organisations to collaborate on engagement opportunities. The target groups for this SCP are youth, Asian, and Māori demographics.

26. Hard copies of the consultation documents and feedback forms will be available at all libraries and service centers or on request by calling 09 301 0101.

Consultation documentation and translations

27. To support Aucklanders to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

28. Hard copies and feedback forms will be available at all libraries and service centers or on request by calling 09 301 0101.

29. The draft local board plan will be available to view online at akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

30. To enable a wide reach across diverse communities, the feedback form and the summary of the draft Devonport-Takapuna Local Board Plan 2023 will be translated into Korean, Simplified Chinese, and Te Reo Māori.

Methods for obtaining feedback

31. Feedback will be gathered through the channels described below:

· online submission via akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

· Have Your Say face-to-face engagement events (spoken interaction)

· written submissions, for example pro formas and letters received by post or email

· verbal submission through telephone by calling 09 301 0101

· partnerships with community partners to obtain feedback from our diverse/hard to reach communities.

Processing feedback

32. Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan in October 2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. The draft Devonport-Takapuna Local Board Plan 2023 considers the impacts of predicted climate change and outlines ways to address these. The focus is particularly on initiatives that support sustainable lifestyles including waste minimisation, emissions reduction, climate resilience, and active transport modes.

34. The plan includes a section for Climate Action, as well as these considerations being addressed throughout the plan. Specific objectives and initiatives in the plan include:

· Support for initiatives that build community networks and contribute to local resilience.

· Advocate for and work with the Land & Coasts department to support the development of Shoreline Adaptation Plans to ensure a sustainable approach to the management of our shorelines.

· Working with the Kaipātiki Local Board on the reduction of litter, sediment, and industry pollutants to improve the water quality of streams and ponds in the catchment of the Wairau Estuary.

· Development of a Wairau Water Quality Action Plan to include riparian planting, regular clean-up, monitoring, and building site management for sediment control.

· Support for environmental groups in undertaking community-led conservation to eradicate plant and animal pests on both public and private land.

· Supporting our ecological and environmental volunteers in their valuable work facilitated by the Community Park Ranger.

· Working alongside the Tūpuna Maunga Authority and support their efforts by connecting volunteer groups to plant and trap pests.

· Supporting initiatives which provide whānau and communities with education on reducing their carbon footprint and living more sustainably.

· Support zero waste initiatives that promote a circular economy.

· Continue to support the delivery of the Devonport-Takapuna Urban Ngāhere Strategy.

· Supporting focus on native and ecologically appropriate planting and the principle of having the right tree in the right place.

35. The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. The approval of the draft Devonport-Takapuna Local Board Plan 2023 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take.

37. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38. The local board’s views have informed the development of the draft Devonport-Takapuna Local Board Plan 2023 through a series of workshops from November 2022 to June 2023.

Tauākī whakaaweawe Māori

Māori impact statement

39. Staff engaged with mana whenua using a coordinated, region-wide approach, enabling all 19 Tāmaki mana whenua to be involved during the early engagement phase of the Local Board Plans project, commencing late 2022.

40. This engagement approach has been developed in close consultation with Ngā Mātārae.

41. During early engagement in February, all mana whenua were asked to indicate which local areas they were specifically interested in, and the way they preferred to engage, as well as highlighting the Annual Budget consultation and draft local board plans which were underway. Not all mana whenua were responsive, the mana whenua that did respond, liaised with staff for the purposes of relationship building.

42. In preparation for the SCP, a consultation letter was sent to all Tāmaki mana whenua as a reminder of the Local Board Plan and a prompt to indicate which local boards they are interested in, if they had not already done so.

43. The letter also included an invitation to two online information sessions about Local Board Plans which are taking place Thursday 8 June and Tuesday 13 June in the hopes to connect mana whenua with the staff in a more personable manner.

44. The following mana whenua have indicated an interest in receiving the Local Board Plan for Devonport-Takapuna, noting there may be groups who have yet to reply:

· Rūnanga o Ngāti Whātua: Kaipātiki also

· Ngāi Tai ki Tāmaki

· Ngāti Paoa Iwi Trust Board

45. The following recent engagement has taken place with mana whenua who have indicated their area of interest includes the Devonport-Takapuna Local Board area.

· Hui with Ngāti Whātua Ōrākei Kingi Makaore and Tom Irvine and local board services staff in December 2022 for the purposes of meetings and introductions with staff.

· Te Uru Tapu site visit which was attended by Ngati Maru Rununga, Ngāti Paoa, Ngai Tai ki Tamaki, Te Ākitai Waiohua, and Mgati Whatua.

· Leadership meetings between the Devonport-Takapuna Chairperson and Ngāti te Ata Waiohua, Ngāi Tai Ki Tāmaki, Te Akitai Waiohua, Ngāti Whanaunga, Ngāti Paoa, Ngāti Whātua Ōrākei, Te Kawerau ā Maki, and Ngāti Maru.

46. The following engagement with mataawaka has taken place:

· Co-board whanaungatanga hui at Northcote with the Devonport-Takapuna and Kaipātiki Local Board.

47. The local board and local board staff have considered existing feedback on several matters from mana whenua and mataawaka and this has included reviewing past mana whenua and mataawaka submissions to Auckland Council, including the recent Annual Budget 2023/2024 submissions.

48. An additional hui is being planned with mataawaka in July 2023 to talk about Māori priorities locally for the next three years and to understand how the board can support Māori aspirations.

49. Mana whenua are currently being invited to provide feedback on draft local board plans both directly to local boards and via the SCP.

50. Mataawaka are being encouraged to make formal submissions via the SCP.

Ngā ritenga ā-pūtea

Financial implications

51. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

52. The total engagement budget for Devonport-Takapuna Local Board is $5000, which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

53. There is a risk in approving the draft Devonport-Takapuna Local Board Plan 2023 for public consultation while the full social and economic effects of any operational funding reductions on the community are not yet determined. The consultation process will seek the views and preferences of the public to inform the final plan.

Ngā koringa ā-muri

Next steps

54. Following adoption, the statement of proposal, including the draft Devonport-Takapuna Local Board Plan 2023, and summary of the draft Devonport-Takapuna Local Board Plan 2023 will be available for public consultation from 13 July to 14 August 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Devonport-Takapuna Local Board Plan 2023	225
b ⇩	Statement of proposal	261
c ⇩	Draft Devonport-Takapuna Local Board Plan 2023 summary document	263
d ⇩	Devonport-Takapuna Draft Local Board Plan 2023 consultation questions.	271

Ngā kaihaina

Signatories

Author	Rhiannon Foulstone-Guinness – Local Board Advisor
Authoriser	Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

20 June 2023

Adoption of the Devonport-Takapuna Local Board Agreement 2023/2024

File No.: CP2023/07491

Te take mō te pūrongo

Purpose of the report

1. To adopt the local content for the Annual Budget, which includes the Devonport-Takapuna Local Board Agreement 2023/2024, the message from the chair, and local board advocacy.

2. To adopt a local fees and charges schedule for 2023/2024.

Whakarāpopototanga matua

Executive summary

3. Each financial year, Auckland Council must have a Local Board Agreement, as agreed between the Governing Body and the local board, for each local board area.

4. From 28 February to 28 March 2023, the council consulted on the proposed Annual Budget 2023/2024. Local boards considered this feedback and then held discussions with the Governing Body on 17 May 2023 on regional issues, community feedback, key local board initiatives and advocacy areas.

5. Local boards have now considered local content for the Annual Budget 2023/2024, which includes a local board agreement, a message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2023/2024.

6. On 29 June 2023, the Governing Body will meet to adopt Auckland Council’s Annual Budget 2023/2024, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) whai / adopt the local content for the Annual Budget, which includes the Devonport-Takapuna Local Board Agreement 2023/2024, the message from the chair, and approved local board advocacy, Attachment A

b) whai / adopt a local fees and charges schedule for 2023/2024 provided as Attachment B

c) tautapa / delegate authority to the Chair to make any final changes to the local content for the Annual Budget 2023/2024 (the Devonport-Takapuna Local Board Agreement 2023/2024, message from the chair, and local board advocacy)

d) tuhi ā-taipitopito / note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2023/2024, including each Local Board Agreement, on 29 June 2023.

Horopaki

Context

7. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans outline the priorities and preferences of the communities within the local board area in respect of the level and nature of local activities to be provided by the Auckland Council over a three year period, and provide the basis for the development of annual local board agreements. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

8. Throughout the development of the Annual Budget 2023/2024, local board chairs (or delegated local board representatives) have had the opportunity to attend Governing Body workshops on key topics and provide local board views on regional issues being considered as part of the Annual Budget 2023/2024.

9. Auckland Council has faced ongoing budget challenges, and recent and rapid increases in inflation and interest rates have placed significant pressure on the council’s financial position.

10. From 28 February to 28 March 2023, the council consulted with the public on a proposal to address the forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024. The council’s proposed response to mitigate the budget pressures for 2023/2024 included a proposed reduction of $16 million to local board operational funding – this would have required the Devonport-Takapuna Local Board to reduce its planned operating spend by $810,000.

11. Two locally held events were held in the Devonport-Takapuna Local Board area to engage with the community and seek feedback on both regional and local proposals. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 9 May 2023 business meeting agenda.

12. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 9 May 2023 business meeting agenda.

13. Local boards considered this feedback, and then held discussions with the Governing Body at a workshop on 17 May 2023 on regional issues, community feedback and key local board initiatives and advocacy areas.

14. The Devonport-Takapuna Local Board also approved advocacy initiatives for the Annual Budget 2023/2024 at the 9 May 2023 business meeting (resolution number DT2023/86)

15. At its 8 June 2023 meeting, the Governing Body made decisions on the Annual Budget – including a reduction of $4 million to local board operational funding – this requires the Devonport-Takapuna Local Board to reduce its planned operating spend by $126,240 (giving the Devonport-Takapuna Local Board $684,250 more funding than proposed in consultation).

Tātaritanga me ngā tohutohu

Analysis and advice

Local board agreement

16. Both staff and the local board have reviewed the local feedback received as part of consultation on the Annual Budget 2023/2024 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the Annual Budget 2023/2024, including the Local Board Agreement 2023/2024, the message from the chair, and local board advocacy.

Local Fees and Charges

17. The review of local fees and charges for Active Communities services has been split into two phases due to its size and complexity. The first phase was for bookable spaces for hire for council managed sites. This process will standardise the variations and inconsistencies in the existing pricing and discount frameworks currently inherited from legacy councils.

18. The discount structure was simplified to enable discounts to be targeted to specific community outcomes (e.g., youth focus, disability focus, community groups, etc.). The criteria for the standardised community outcome discounts are established and guided by the relevant local board. The proposed discount structure is aligned to the existing framework that is well known and has successfully operated as part of the Venue Hire portfolio for several years.

19. Fee changes are usually implemented in February each year, as customers are more likely to book spaces at the beginning of the calendar year. However, no changes to Active Communities fees were made in February 2023 as consultation on the proposed changes was taking place at that time. It is proposed that the adopted changes are implemented from 1 July 2023.

20. This proposal will ensure that those hiring facilities are treated fairly across the city and provide a baseline for the second phase of the review that considers the appropriate level of cost recovery. The overall revenue impact of the changes is small. While some increases are high in percentage terms, they are small in absolute dollar value and relative to the scale of the facility being hired e.g., an entire pool.

21. All other local fees and charges increase by an inflationary adjustment of 7.5 per cent.

22. It is recommended that local boards adopt the local fees and charges schedule for 2023/2024 including the criteria for community discount for Active Communities Bookable Spaces (Attachment B).

Adoption of work programme activities

23. Local board work programmes outline activities, projects, budgets and timelines. Work programmes are usually approved in June for delivery at the start of the financial year (1 July 2023).

24. Due to the proposal in the Annual Budget consultation document to reduce local board funding, the budget available for local board work programmes was not confirmed until the Governing Body decision on 9 June 2023. To allow time for advice to be prepared after this decision, this year the work programmes will be approved in July.

25. The local work programme activities that local boards are recommended to approve align with the performance measures in Local Board Agreements and to community groups who rely on funding in July 2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

27. Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects the council chooses to progress with will be assessed as part of the relevant reporting requirements.

28. Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impacts, build resilience to climate impacts, and restore the natural environment.

29. Local boards worked with council departments to develop their local board work programmes for 2023/2024 that will be adopted at July business meetings. The draft local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. This report seeks local board adoption of its content for the Annual Budget 2023/2024 and other associated material, including the Local Board Agreement 2023/2024.

Tauākī whakaaweawe Māori

Māori impact statement

31. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.

32. Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and the wider Māori community.

33. Of those who submitted on the Annual Budget 2023/2024 from the Devonport-Takapuna Local Board area 5 per cent identified as Māori. These submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.

34. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

35. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset-based services (ABS) funding to projects and services for the 2023/2024 financial year.

36. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the 10-year Budget 2021-2031), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

37. Funding for ABS is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

38. A local fees and charges schedule for 2023/2024 is adopted alongside the Local Board Agreement 2023/2024. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. Decisions on the local content of the Annual Budget 2023/2024, including the Local Board Agreement 2023/2024 and a local fees and charges schedule for 2023/2024, are required by 22 June 2023 to ensure the Governing Body can adopt the final Annual Budget 2023/2024, including each Local Board Agreement, at its 29 June 2023 meeting.

Ngā koringa ā-muri

Next steps

40. The resolutions of this meeting will be reported to the Governing Body on 29 June 2023 when it meets to adopt the Annual Budget 2023/2024, including 21 local board agreements.

41. It is possible that minor changes may need to be made to the attachments before the Annual Budget 2023/2024 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

42. Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in July 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a⇩	Devonport-Takapuna Local Board Agreement 2023/2024	279
b⇩	Devonport-Takapuna Local Board Fees and Charges Schedule 2023/2024	291

Ngā kaihaina

Signatories

Authors

Renee Burgers - Lead Advisor Plans and Programmes

Maureen Buchanan - Senior Advisor

Authorisers

Trina Thompson - Local Area Manager

Louise Mason - General Manager Local Board Services

Devonport-Takapuna Local Board

20 June 2023

Auckland Council’s Quarterly Performance Report: Devonport-Takapuna Local Board for quarter three 2022/2023

File No.: CP2023/07613

Te take mō te pūrongo

Purpose of the report

1. To provide the Devonport-Takapuna Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2023.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. The work programme is produced annually and aligns with Devonport-Takapuna Local Board Plan outcomes.

4. Net operating performance overall for Devonport-Takapuna local board area is on budget at $10.9 million for nine months ended 31 March 2023. This is due to above budget operating revenue of 29 per cent and below budget operating expenditure by 2 per cent compared to the year-to-date budget. Capital expenditure is six per cent below budget for the last nine months.

5. The key activity updates from this quarter are:

Table 1: Key activity updates for quarter three

Project ID	Activity Name	Comment
90	Operational Grant Depot Artspace	350 people attended the inaugural Depot Open Day. The Gallery spaces have been refreshed and the recording studio has been upgraded and equipped to contemporary standards.
97	Activation of community places Devonport-Takapuna	The Sunnynook Community House played a key role in response to severe weather events. Staff provided space for meetings, advice from experts, project coordination, refreshments, and the distribution of donated goods.
1218	Access to libraries	Library staff were trained to provide community support and assist library visitors to access and complete their census forms.
20531	Kennedy Park- Heritage engine room	Physical works underway and gates installed
98	Access to community places – venue hire	All venue hire spaces have experienced an increase in bookings. Bookings at the Crosslands lounge have increased by 60 per cent with utilisation up by 141 per cent.
93	Youth Development	Younite entered a partnership with the Lake House that provides opportunities to receive mentoring in business skills and funding to run youth events at the Lake House.
18252	Patuone Reserve, Upgrade and renew walkway	Stage 1 completed and open to the public. Progress continues to be made on Stage 2 with an anticipated completion date mid-2023.
	Lease of building B at former Devonport Bowling Club, Devonport Domain.	New lease approved by the local board at the business meeting in March 2023.

6. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

Table 2: Activities reported with a status of red (behind delivery, significant risk)

Project ID	Activity Name
30508	Devonport-Domain Renew play space
20689	Takapuna Beach Development Plan-Concept design Te Uru Tapu/Sacred Grove
2828	Te Kete Rukuruku-Maori naming of parks and places Tranche One
26409	Greville Reserve Learn to ride painting renewal
2784	Carryover for completion of Auburn Reserve Service Assessment
521	Review 2015 Greenways Plan Phase Two

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the performance report for quarter three ending 31 March 2023.

Horopaki

Context

7. The Devonport-Takapuna Local Board has an approved 2022/2023 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services;

· External Partnerships;

· Auckland Emergency Management;

· Auckland Unlimited.

8. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Storm events

9. On Auckland anniversary weekend, an unprecedented storm event caused flash floods and other impacts on lives, homes, possessions and businesses. This led to the declaration of a local State of Emergency on 27 January. On 12-14 February, another major storm event, Cyclone Gabrielle, followed. A National state of emergency was invoked as thousands of people were displaced, with widespread damages across large parts of the North Island.

10. A National State of Emergency was declared on 14 February, with the region transitioning to recovery mode from Friday, 3 March.

11. Some local community facilities including Sunnynook Community Centre were used to assist residents and provided space to gather and coordinate response efforts, receive refreshments and advice and to take advantage of goods donated to those whose homes were affected.

12. Impacts to individual activities are reported in the work programme update (attachment A).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

13. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

14. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter three

15. Extracts below, from the information provided by staff, highlights key activities, events and progress in Quarter 3.

Table 3: Key activities, events and progress in Quarter three

Project ID	Actvity Name	Comment
1260	Young Enterprise Scheme	139 local students attended the Kick Start Day in February where students met the support team and found out what support and services are available to them through the scheme
9	Takapuna Pool and Leisure Centre Operations	Visits to the facility where up by 76 per cent on the same period in the previous year despite the centre being closed for three days due to Cyclone Gabrielle
1225	Taonga tuku iho-Legacy-we preserve our past, ensure our future	A series of workshops held by the compost Collective began in March
105	Community Civil Defence Emergency Response	The coordinator employed by ANCAD to deliver this project provided advice, administration support and communicated relevant information to groups and residents using multiple channels, including social media during the floods and Cyclone Gabrielle.
93	Youth development	Shore Junctions membership now exceeds 2000. Free one on one tutoring is being offered to Pasifika Youth.
31816	Stanley Bay Park former scout den	The works to refurbish the scout den were completed in Q3.
30098	Allenby Reserve Playground	Resource consent for the renewal of the playground was submitted in Q3
30215	Shoreside Phoenix Arts Centre, Richards Reserve	Roof and cladding renewal completed
525	DT Ecological and Environment programme	Discover Pupukemoana in Sylvan Park attracted 1000 people who participated in kayaking, snorkelling, weaving and guided walks.
31700	DT Renew paths tracks and structures	Works to renew paths at Kiwi Reserve, William Souter Reserve, Woodall Park, Sunnynook Park and Braemar Reserve received necessary consent with works beginning in February.

Activities with significant issues

16. The following activities have a Red RAG status

Table 4

Project ID	Activity Name	Comment
30508	Devonport-Domain Renew play space	The support of mana whenua is required to obtain Heritage NZ authority for physical works to the site. Discussions with mana whenua to determine a suitable, non-invasive design for the site.
20689	Takapuna Beach Development Plan-Concept design Te Uru Tapu/Sacred Grove	Engagement with mana whenua has restarted. Weed management being undertaken. Development Plan to be work shopped with the local board.
2828	Te Kete Rukuruku-Maori naming of parks and places Tranche One	Share interest discussions are ongoing. Names will be received in FY 2023/2024.
26409	Greville Reserve Learn to ride painting renewal	Awaiting completion of Watercare’s condition assessment of the structure and approval of proposed painting renewal
2784	Carryover for completion of Auburn Reserve Service Assessment	On hold, engagement to be undertaken through the Devonport-Takapuna Local Parks Management Plan later in 2023
521	Review 2015 Greenways Plan Phase Two	Information is required from external agencies to complete the review. This matter will also be notified through the Devonport-Takapuna Local Parks Management Plan later in 2023.

17. The following activities have an Amber RAG status. These projects are still in progress but are not at the stage anticipated.

Table 5: Amber RAG status projects

Project ID	Activity Name	Comment
23658	Blair Park Pathways and retaining structures	This is awaiting confirmation from the local board on priorities
3001	Urban Ngahere Strategy Knowing Phase	This work was impacted by weather events, It is anticipated a draft report will be available for consideration in late FY 2022/2023
28929	Wairau Estuary Remediation of timber sea walls	The scope of this project is being refined due to changes in marina finger jetty requirements.

Changes to the local board work programme

Activities with changes

18. The following work programmes activities have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes and they were made by staff under delegation.

Table 6: Minor change to the local board work programmes

ID/Ref	Activity Name	Change	Reason for change
27832	2 Mary Poynton Crescent	$64,418	Additional budget to complete building renewals and installation of new lift
30076	Kings Store Reserve	$42,515	Additional budget to complete works to planter boxes and renewal of paving.
30084	Marine Parade	$4,215	Increased budget to improve entrance
30205	Takapuna War Memorial Hall	$15,757	Increased budget to renew back door and complete floor repairs
	Narrowneck Playcentre	$5,000	Fixing and repainting rotten boards

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

20. Work programmes were approved in June 2022 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This report informs the Devonport-Takapuna Local Board of the performance for quarter three ending 31 December 2023.

Tauākī whakaaweawe Māori

Māori impact statement

23. The projects below have a direct Māori outcome focus.

Table 7

Activity ID	Activity name	Comment
2828	Te Kete Rukuruke	Shared interest discussion between Iwi who will be gifting names are ongoing.
95	Whanaungatanga and Ako, relationship and reciprocal learning	Local board member met with iwi to discuss shared interests and made progress on the future maintenance of Te Uru Tapu, Sacred Grove, Takapuna.

Ngā ritenga ā-pūtea

Financial implications

24. This report is provided to enable Devonport-Takapuna Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes. There are no financial implications associated with this report.

Financial Performance

25. Financial commentary:

· Operating expenditure of $12.4 million is $291,000 below budget for the last nine months. The Asset Based Services (ABS) is $261,000 below budget and the Locally Driven Initiatives (LDI) is $30,000 below budget.

· Operating revenue of $1.5 million is $325,000 above budget mainly in leisure facilities, facility hire and library services revenue.

· Capital expenditure of $3.2 million is below budget by $202,000 mainly in asset renewals programme.

· The financial report for the nine months ended 31 March 2023 for Devonport-Takapuna Local Board area is in Appendix B attached.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

27. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

28. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

29. The local board will receive the next performance update following the end of quarter four (30 June 2023).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Devonport-Takapuna Local Board - 1 January – 31 March 2023 Work Programme Update	307
b ⇩	Devonport-Takapuna Local Board - Operating Performance Financial Summary	341

Ngā kaihaina

Signatories

Author	Maureen Buchanan - Local Board Advisor
Authoriser	Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

20 June 2023

Devonport-Takapuna Local Board - Record of Workshops May 2023

File No.: CP2023/07141

Te take mō te pūrongo

Purpose of the report

1. To provide a record of Devonport-Takapuna Local Board workshops held during May 2023.

Whakarāpopototanga matua

Executive summary

2. At the workshop held on 2 May 2023, the board was briefed on:

· Local Board Services

- Local Board Plan development

- Local Board Annual Plan: Annual budget consultation feedback and input into regional topics

· Active Communities

- Play Advocacy

· Grants

- 2022/2023 local and multi-board grants round two

· Auckland Emergency Management

- Flood Response

3. At the workshop held on 9 May 2023, the board was briefed on:

· Local Board Services

- Local Board Plan development

- Local Board Annual Plan: draft work programmes 2023/2024

· Land Advisory

- Landowner approval for Community Bike Hub

4. At the workshop held on 16 May 2023, the board was briefed on:

· Governance Capability

- Kura Kawana

· Auckland Transport

- Lake Road update

· Local Board Services

- Local Board Plan development

5. At the workshop held on 23 May 2023, the board was briefed on:

· Parks and Community Facilities

- Ngataringa Park and Woodall Park

- Becroft Reserve Toilets

- Greenways Plan refresh

· Connected Communities

- Libraries update

6. At the workshop held on 30 May 2023, the board was briefed on:

· Grants

- Grants criteria

· Parks and Community Facilities

- Local Parks Management Plan update

· Connected Communities

- Ethnic Plan update

- Community Development discussion

7. Records of these workshops are attached to this report. The full workshop records are also available on the Auckland Council website.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the records of the workshops held in May 2023

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	2 May 2023 Workshop Record	369
b ⇩	9 May 2023 Workshop Record	373
c ⇩	16 May 2023 Workshop Record	377
d ⇩	23 May 2023 Workshop Record	381
e ⇩	30 May 2023 Workshop Record	385