Chairperson I Fordham will open the meeting and welcome everyone in
attendance.
2 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
3 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 He Tamōtanga Motuhake | Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
5 Te Mihi | Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
6 Ngā Petihana | Petitions
At the close of
the agenda no requests to present petitions had been received.
7 Ngā Tono Whakaaturanga | Deputations
Standing Order 7.7 provides for deputations. Those applying for
deputations are required to give seven working days notice of subject matter
and applications are approved by the Chairperson of the Aotea / Great Barrier
Local Board. This means that details relating to deputations can be included in
the published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
At the close of
the agenda no requests for deputations had been received.
8 Te Matapaki Tūmatanui | Public Forum
A period of time (approximately 30 minutes) is set aside for members
of the public to address the meeting on matters within its delegated authority.
A maximum of 3 minutes per item is allowed, following which there may be
questions from members.
At the close of
the agenda no requests for public forum had been received.
9 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That
item may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
|
Aotea / Great
Barrier Local Board
20 June 2023
|
|
Adoption of the Aotea / Great Barrier Local Board Agreement
2023/2024
File No.: CP2023/07307
Te take mō te
pūrongo
Purpose of the report
1. To
adopt the local content for the Annual Budget, which includes the Aotea / Great
Barrier Local Board Agreement 2023/2024, the message from the chair, and local
board advocacy.
2. To
adopt a local fees and charges schedule for 2023/2024.
Whakarāpopototanga matua
Executive summary
3. Each
financial year, Auckland Council must have a local board agreement, as agreed
between the Governing Body and the local board, for each local board area.
4. From
28 February to 28 March 2023, council consulted on the proposed Annual Budget
2023/2024. Local boards considered this feedback and then held discussions with
the Governing Body on 17 May 2023 on regional issues, community feedback, key
local board initiatives and advocacy areas.
5. Local
boards have now considered local content for the Annual Budget 2023/2024 which
includes a local board agreement, a message from the chair, and local board
advocacy, as well as a local fees and charges schedule for 2023/2024.
6. Early
adoption of some work programme items that rely on funding in July 2023 can
also be resolved.
7. On
29 June 2023, the Governing Body will meet to adopt Auckland Council’s
Annual Budget 2023/2024, including 21 local board agreements.
Ngā tūtohunga
Recommendation/s
That the Aotea / Great Barrier Local Board:
a) adopt
the local content for the Annual Budget, which includes the Aotea / Great
Barrier Local Board Agreement 2023/2024, the message from the chair, and
approved local board advocacy (Attachment A to be tabled at the business meeting)
b) adopt
a local fees and charges schedule for 2023/2024 (Attachment B)
c) approve
work programme activities relating to local board agreement performance
measures and to community groups who rely on funding in July 2023 (if required)
d) delegate
authority to the Chair to make any final changes to the local content for the
Annual Budget 2023/2024 (the Aotea / Great Barrier Local Board Agreement
2023/2024, message from the chair, and local board advocacy)
e) note
that the resolutions of this meeting will be reported back to the Governing
Body when it meets to adopt the Annual Budget 2023/2024, including each Local
Board Agreement, on 29 June 2023.
Horopaki
Context
8. Local
board plans are strategic documents that are developed every three years to set
a direction for local boards. Local board plans outline the priorities and
preferences of the communities within the local board area in respect of the
level and nature of local activities to be provided by the Auckland Council
over a 3-year period and provide the basis for the development of annual local
board agreements. For each financial year, Auckland Council must also have a
local board agreement, as agreed between the Governing Body and the local
board, for each local board area.
9. Throughout
the development of the Annual Budget 2023/2024, local board chairs (or
delegated local board representatives) have had the opportunity to attend
Governing Body workshops on key topics and provide local board views on
regional issues being considered as part of the Annual Budget 2023/2024.
10. Auckland
Council has faced ongoing budget challenges, and recent and rapid increases in
inflation and interest rates have placed significant pressure on the
council’s financial position.
11. From
28 February to 28 March 2023, the council consulted with the public on a
proposal to address the forecasted budget deficit of $295 million in the
council’s Annual Budget 2023/2024. The council’s proposed response
to mitigate the budget pressures for 2023/2024 included a proposed reduction of
$16 million to local board operational funding – this would require the
Aotea / Great Barrier Local Board to reduce its planned operating spend by
$86,725.
12. Four
locally held events were held in the Aotea / Great Barrier Local Board area to
engage with the community and seek feedback on both regional and local
proposals.
13. A
report analysing the feedback on local board priorities, as well as feedback
from those living in the local board area related to the regional issues, was
included as an attachment on the 9 May 2023 extraordinary business
meeting agenda.
14. Local
boards considered this feedback, and then held discussions with the Governing
Body at a workshop on 17 May 2023 on regional issues, community feedback and
key local board initiatives and advocacy areas.
15. The
Aotea / Great Barrier Local Board also approved advocacy initiatives for the
Annual Budget 2023/2024 at the 9 May 2023 extraordinary business meeting
(resolution number GBI/2023/38).
16. At
its 8 June 2023 meeting, the Governing Body made decisions on the Annual Budget
– including a reduction of $4 million to local board operational funding
– this requires the Aotea / Great Barrier Local Board to reduce its
planned operating spend by $86,725 (Giving the Aotea / Great Barrier Local
Board $260,175 more funding than proposed in consultation).
Tātaritanga me ngā
tohutohu
Analysis and advice
Local board agreement
17. Both
staff and the local board have reviewed the local feedback received as part of consultation
on the Annual Budget 2023/2024 and local boards have received a report
analysing the local feedback. It is now recommended that local boards adopt
local content for the Annual Budget 2023/2024 (Attachment A to be tabled at the
business meeting), including the Local Board Agreement 2023/2024, the message
from the chair, and local board advocacy.
18. It
is recommended that local boards adopt the local fees and charges schedule for
2023/2024 (Attachment B).
Early
adoption of work programme activities
19. Local
board work programmes outline activities, projects, budgets and timelines. Work
programmes are usually approved in June for delivery at the start of the
financial year (1 July 2023).
20. Due
to the proposal in the Annual Budget consultation document to reduce local
board funding, the budget available for local board work programmes was not
confirmed until the Governing Body decision on 9 June 2023. To allow time for
advice to be prepared after this decision, adoption of the work programmes may
be delayed until July.
21. Some
community groups rely on funding from the beginning of July 2023 and therefore
require work programme adoption before the end of June.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
22. The
decisions recommended in this report are procedural in nature and will not have
any climate impacts themselves.
23. Some
of the proposed projects in the Local Board Agreement may have climate impacts.
The climate impacts of any projects the council chooses to progress with will
be assessed as part of the relevant reporting requirements.
24. Some
of the proposed projects in the Local Board Agreement will be specifically
designed to mitigate climate impacts, build resilience to climate impacts, and
restore the natural environment.
25. Local
boards worked with council departments to develop their local board work
programmes for 2023/2024 that will be adopted at July business meetings. The
draft local board work programmes help inform the local board agreements.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board
views
26. This
report seeks local board adoption of its content for the Annual Budget
2023/2024 and other associated material, including the Local Board Agreement
2023/2024.
Tauākī whakaaweawe
Māori
Māori impact statement
27. Many
local board decisions are of importance to and impact on Māori. Local board agreements and the
Annual Budget are important tools that enable and can demonstrate the
council’s responsiveness to Māori.
28. Local
board plans, which were developed in 2020 through engagement with the community
including Māori, form the
basis of local priorities. There is a need to continue to build relationships
between local boards and iwi, and where relevant, the wider Māori
community.
29. Of
those who submitted on the Annual Budget 2023/2024 from the Aotea / Great
Barrier Local Board area 13 per cent identified as Māori. Ngāti Rehua
Ngātiwai ki Aotea Trust made a submission to the Annual Budget 2023/2024.
These submissions were provided to the local board for consideration at local
board workshops during the development of their local board agreement.
30. Ongoing
conversations will assist local boards and Māori to understand each
other’s priorities and issues. This in turn can influence and encourage
Māori participation in the council’s decision-making processes.
Ngā ritenga
ā-pūtea
Financial
implications
31. The
local board agreement includes the allocation of locally driven initiatives
(LDI) funding and asset-based services (ABS) funding to projects and services
for the 2023/2024 financial year.
32. LDI
funding is discretionary funding allocated to local boards based on the Local
Board Funding Policy (included in the10-year Budget 2021-2031), which local
boards can spend on priorities for their communities. Local boards can also
utilise LDI funding to increase local levels of service if they wish to do so.
33. Funding
for ABS is allocated by the Governing Body to local boards based on current
levels of service to run and maintain local assets and services including
parks, pools and recreation facilities, community facilities, and libraries.
34. A
local fees and charges schedule for 2023/2024 is adopted alongside the Local
Board Agreement 2023/2024. The fees and charges have been formulated based on
region-wide baseline service levels and revenue targets. Where fees and charges
are amended by a local board that results in lower revenue for the council, the
shortfall will need to be made up by either allocating LDI funds or reducing
expenditure on other services to balance overall budgets.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
35. Decisions
on the local content of the Annual Budget 2023/2024,
including the Local Board Agreement 2023/2024 and a local fees and charges
schedule for 2023/2024, are required by 22 June 2023 to ensure the Governing Body can adopt the final
Annual Budget 2023/2024, including each Local Board
Agreement, at its 29 June 2023 meeting.
Ngā koringa ā-muri
Next steps
36. The
resolutions of this meeting will be reported to the Governing Body on 29 June
2023 when it meets to adopt the Annual Budget 2023/2024, including 21 local
board agreements.
37. It
is possible that minor changes may need to be made to the attachments before
the Annual Budget 2023/2024 is adopted, such as correction of any errors
identified and minor wording changes. Staff therefore recommend that the local
board delegates authority to the Chair to make any final changes if necessary.
38. Local
board agreements set the priorities and budget envelopes for each financial
year. work programmes then detail the activities that will be delivered within
those budget envelopes. Work programmes will be agreed between local boards and
operational departments at business meetings in either June or July 2023.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Local Board Agreement - to be tabled
at the business meeting
|
13
|
|
b⇩
|
Fees and Charges schedule
|
15
|
Ngā kaihaina
Signatories
|
Authors
|
Jacqui Fyers - Senior Local Board
Advisor
Renee Burgers - Lead Advisor Plans
and Programmes
|
|
Authorisers
|
Louise Mason - General Manager Local
Board Services
Janine Geddes – Acting Local
Area Manager, Aotea / Great Barrier & Waiheke Local Boards
|
