Agenda of Hibiscus and Bays Local Board

1 Nau mai | Welcome

The chairperson opened the meeting and welcomed those in attendance.

2 Ngā Tamōtanga | Apologies

An apology from member J Law has been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 23 May 2023, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Hibiscus and Bays Local Board

20 June 2023

Draft Hibiscus and Bays Local Board Plan 2023

File No.: CP2023/06877

Te take mō te pūrongo

Purpose of the report

1. To adopt the statement of proposal, which includes the draft Hibiscus and Bays Local Board Plan 2023 and the summary of the local board plan, and to approve the Have Your Say events.

Whakarāpopototanga matua

Executive summary

2. The Local Government Act 2009 requires that each local board adopt a local board plan by 31 October of the year following the triennial general election, using the special consultative procedure to engage with their communities.

3. The consultation period for the special consultative procedure will take place from 13 July to 14 August 2023.

4. The draft Hibiscus and Bays Local Board Plan 2023 has been developed using feedback from the Annual Budget 2023/2024 consultation but before the Annual Budget 2023/2024 decisions were made. It outlines the proposed direction for the local board to reflect the community’s priorities and preferences. It also provides a guide for local board funding and investment decisions on local board activities over the financial years 2024/2025, 2025/2026 and 2026/2027.

5. The consultation process will seek the views, aspirations and preferences of the public to inform the final plan.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whai / adopt the following for public consultation using the special consultative procedure

i) the draft Hibiscus and Bays Local Board Plan 2023 (Attachment A to the agenda report) for inclusion in the statement of proposal

ii) the statement of proposal (Attachment B to the agenda report)

iii) the draft Hibiscus and Bays Local Board Plan 2023 summary document to be included as supporting material (Attachment C to the agenda report)

b) tautapa / delegate authority to the chairperson to approve final changes to the draft Hibiscus and Bays Local Board Plan 2023

c) whakaae / approve the following Have Your Say events during the consultation period:

· Tuesday 25 July 2023, 2:00pm – 4:00pm, Ōrewa Library, 12 Moana Avenue, Ōrewa

· Tuesday 1 August 2023, 10:00am – 12:30pm, Hibiscus and Bays Local Board office, East Coast Bays Community Centre, 2 Glen Road, Browns Bay

d) tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

i) local board members and chairperson

ii) General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

Horopaki

Context

6. The Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt their local board plan by 31 October of the year following an election

· use the special consultative procedure (SCP) to engage with their communities.

7. Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

8. The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

9. The financial outlook for the council has been impacted by ongoing broad economic factors such as rising inflation, higher interest rates, supply chain difficulties and a labour market squeeze as well as the COVID-19 pandemic impacts. The council consulted with the public in March 2023 on a proposal to address the then forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024, including a proposal to reduce local board funding.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The draft Hibiscus and Bays Local Board Plan 2023 (Attachment A) has been developed considering:

· previous community engagement, including engagement on the Annual Budget 2023/2024

· subject matter expert advice from the council and other council organisations

· mana whenua and matāwaka views

11. Targeted consultation was also undertaken in January to April 2023 through various activities with local community groups.

12. The draft Hibiscus and Bays Local Board Plan 2023 has been developed while the Annual Budget 2023/2024 was also being developed. It is possible that some of the priorities and preferences may need to change as a result of changes to local board funding.

Key features

13. The draft Hibiscus and Bays Local Board Plan 2023 strategic framework consists of four key themes which includes objectives, key initiatives, and advocacy.

14. Table one below provides an explanation of the strategic framework applied in the draft Hibiscus and Bays Local Board Plan 2023:

Strategic Framework
Item	Description
Theme	Four key themes throughout the local board plan that are the areas of focus. These key focus areas are: · our people · our environment · our community · our places / our economy.
Objective	A goal the local board seeks to achieve that is realistic (in the current financial environment), measurable and relevant to its roles and responsibilities
Key Initiative	A program of work, project or activity that brings the objective and outcome to life: should be deliverable (‘actionable’) and meaningful but not specific solutions
Advocacy	Initiatives that the local board may not have decision-making responsibilities or funding for but recognise the value it will add to the local community

Table one: draft Hibiscus and Bays Local Board Plan 2023 Strategic Framework

15. The four key themes of the draft Hibiscus and Bays Local Board Plan 2023 include:

· Our people: our community voice is heard, and all feel welcomed. Our resilience networks enable us to be prepared for emergencies, while our youth thrive

· Our environment: native birds, plants and animals thrive in an environment where pests are eliminated. We have planned and designed our coastlines to be resilient to storms and the effects of climate change, our waterways are clean, and we minimise waste as we move to a circular economy

· Our community: in a word, vibrant. Our past is remembered, and our facilities cater for future needs. Our open spaces can be used by all, and we have an abundance of recreation facilities

· Our places / Our economy: our town centres are lively and full of interest, with a network of paths and cycleways that are as equally connected as our current roading network, all serving to create a safe, busy and pleasant neighbourhoods

16. The draft Hibiscus and Bays Local Board Plan 2023 includes sections for Māori Outcomes and Climate Action, providing a summary of the considerations being addressed through the plan.

Engagement approach for the SCP

17. The consultation period will run from 13 July to 14 August 2023.

18. The Have Your Say events recommended to be held in the Hibiscus and Bays Local Board area are:

· Tuesday 25 July 2023, 2:00pm – 4:00pm, Ōrewa Library, 12 Moana Avenue, Ōrewa

· Tuesday 1 August 2023, 10:00am – 12:30pm, Hibiscus and Bays Local Board office, East Coast Bays Community Centre, 2 Glen Road, Browns Bay

19. The special consultative procedure requires the council to provide an opportunity for people to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates. The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public in relation to the local board agreement, provides the opportunity for this spoken interaction.

Consultation documentation and translations

20. To support people to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

21. Hard copies and feedback forms will be available at all libraries and service centres or on request by calling 09 301 0101.

22. The draft local board plan will be available to view online at akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

23. To enable a wide reach across diverse communities, the feedback form and the summary of the statement of proposal will be translated into Korean and simplified Chinese.

Methods for obtaining feedback

24. Feedback will be gathered through the channels described below:

· online submission via akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023

· Have Your Say face-to-face engagement events (spoken interaction)

· written submissions, for example pro formas and letters received by post or email

· verbal submission through telephone by calling 09 301 0101

· partnerships with community partners to obtain feedback from our diverse/hard to reach communities.

Processing feedback

25. Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. The draft Hibiscus and Bays Local Board Plan 2023 reflects the impacts of predicted climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

27. The plan includes a section for Climate Action, as well as these considerations being addressed throughout the plan. Specific objectives and initiatives in the plan include:

· high transport emissions relative to the rest of Auckland. These are due mostly to the major economic activity hubs where our people go for employment, shopping and education, being some distance away

· erosion and inundation from flooding and sea level rise. We have one of the longest stretches of coastline of any local board area, and many waterways, most of which are highly modified. We have flat coastal areas that are significantly at risk from flooding, sea level rise and coastal inundation during king tides.

28. These challenges are being addressed through local board initiatives including:

· continued adaptation planning, started by the Whangaparāoa Shoreline Adaptation Plan 2022

· increasing the use of open spaces (parks and reserves) to manage flood risks and enable greater active transport connections

· advocating and supporting work to address the causes of excess sedimentation, encouraging appropriate riparian planting, and advocating for improved mitigation of excess stormwater flows through water sensitive design

· reduce emissions by continuing to advocate for a mix of better public transport that is integrated with a completely connected active transport network, as well encouraging moves by town centres to cater to those residents who can work remotely.

29. The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. The approval of the Hibiscus and Bays draft Local Board Plan 2023 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. The local board’s views have informed the development of the draft Hibiscus and Bays Local Board Plan 2023 through a series of workshops from November 2022 to June 2023.

Tauākī whakaaweawe Māori

Māori impact statement

32. Staff engaged with mana whenua using a coordinated, region-wide approach, enabling all 19 Tāmaki mana whenua to be involved during the early engagement phase of the Local Board Plans project, commencing late 2022.

33. This engagement approach has been developed in close consultation with Ngā Mātārae.

34. During early engagement all mana whenua were asked to indicate which local areas they were specifically interested in. This advice has guided subsequent engagement led by staff.

35. The following mana whenua have indicated an interest in this Local Board Area:

· Rūnanga o Ngāti Whātua

· Ngāti Whātua Ōrākei

· Ngātiwai

· Ngāti Rehua-Ngātiwai ki Aotea

· Ngāti Manuhiri.

36. All 19 Tāmaki mana whenua were invited to one of two online information sessions regarding the Local Board Plan, held on 8 June and 14 June 2023.

37. A key aspect of the engagement approach will be the commencement of early engagement on the local board plan with mana whenua whose area of interest includes the Hibiscus and Bays Local Board area.

38. The local board and local board staff have considered existing feedback on several matters from mana whenua and matāwaka and this has included reviewing past mana whenua and matāwaka submissions to Auckland Council, including the recent Annual Budget 2023-2024 submissions.

39. During meetings with mana whenua partners and the local board, the significance of maintaining a harmonious relationship between the people, the land, and the sea has been emphasised. As a result, the local board has committed to aligning its objectives with the goal of achieving this balance.

40. Not all ten priorities of the Kia Ora Tāmaki Makaurau Framework are met by the local board plan. However, the local board believes in restoring the mauri ora (life essence) of the land and water, the mana of the people, but foremost, recognising the mana whenua we work closest with, Ngāti Manuhiri and Ngāti Whātua o Kaipara by establishing the first of our relationship agreements with them.

41. These views have been considered in the draft Hibiscus and Bays Local Board Plan 2023.

42. Mana whenua are currently being invited to provide feedback on draft local board plans both directly to local boards and via the SCP.

43. Matāwaka will also be encouraged to make formal submissions via the SCP. The Hibiscus and Bays Local Board has a long-standing relationship with Te Herenga Waka Marae and they will be invited to engage on the local board plan.

44. Key aspects of the engagement approach have included the commencement of early engagement on local board plan development, the Annual Budget consultation and early engagement on draft local board plans, which is currently underway.

Ngā ritenga ā-pūtea

Financial implications

45. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

46. The total engagement budget for Hibiscus and Bays Local Board is $6,250 which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

47. There is a risk in approving the draft Hibiscus and Bays Local Board Plan 2023 for public consultation while the full social and economic effects of any operational funding reductions on the community are not yet determined. The consultation process will seek the views and preferences of the public to inform the final plan.

Ngā koringa ā-muri

Next steps

48. Following adoption, the statement of proposal, including the draft Hibiscus and Bays Local Board Plan 2023, will be available for public consultation from 13 July to 14 August 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Hibiscus and Bays Local Board Plan 2023	15
b ⇩	Statement of Proposal	49
c ⇩	Summary document	51

Ngā kaihaina

Signatories

Author	Matthew Kerr - Senior Local Board Advisor
Authoriser	Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

20 June 2023

Adoption of the Local Board Agreement 2023/2024

File No.: CP2023/07304

Te take mō te pūrongo

Purpose of the report

1. To adopt the local content for the Annual Budget, which includes the Hibiscus and Bays Local Board Agreement 2023/2024, the message from the chairperson, and local board advocacy.

2. To adopt a local fees and charges schedule for 2023/2024.

Whakarāpopototanga matua

Executive summary

3. Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

4. From 28 February to 28 March 2023, council consulted on the proposed Annual Budget 2023/2024. Local boards considered this feedback and then held discussions with the Governing Body on 17 May 2023 on regional issues, community feedback, key local board initiatives and advocacy areas.

5. Local boards have now considered local content for the Annual Budget 2023/2024 which includes a local board agreement, a message from the chairperson, and local board advocacy, as well as a local fees and charges schedule for 2023/2024.

6. Early adoption of some work programme items that rely on funding in July 2023 are also outlined.

7. On 29 June 2023, the Governing Body will meet to adopt Auckland Council’s Annual Budget 2023/2024, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whai / adopt the local content for the Annual Budget, which includes the Hibiscus and Bays Local Board Agreement 2023/2024, the message from the chairperson, and approved local board advocacy (Attachment A to the agenda report)

b) whai / adopt a local fees and charges schedule for 2023/2024 (Attachment B to the agenda report)

c) whakaae / approve work programme activities relating to local board agreement performance measures and to community groups who rely on local board funding, including work programme ID 64: Pest Free Hibiscus Coast for $55,000 and ID 480: Restore Hibiscus and Bays Coordinator for $109,400 (Attachment C to the agenda report)

d) tautapa / delegate authority to the chairperson to make any final changes to the local content for the Annual Budget 2023/2024 (the Hibiscus and Bays Local Board Agreement 2023/2024, message from the chairperson, and local board advocacy)

e) tuhi ā-taipitopito / note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2023/2024, including each Local Board Agreement, on 29 June 2023.

Horopaki

Context

8. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans outline the priorities and preferences of the communities within the local board area in respect of the level and nature of local activities to be provided by the Auckland Council over a 3-year period, and provide the basis for the development of annual local board agreements. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

9. Throughout the development of the Annual Budget 2023/2024, the local board chairperson (or delegated local board representatives) have had the opportunity to attend Governing Body workshops on key topics and provide local board views on regional issues being considered as part of the Annual Budget 2023/2024.

10. Auckland Council has faced ongoing budget challenges, and recent and rapid increases in inflation and interest rates have placed significant pressure on the council’s financial position.

11. From 28 February to 28 March 2023, the council consulted with the public on a proposal to address the forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024. The council’s proposed response to mitigate the budget pressures for 2023/2024 included a proposed reduction of $16 million to local board operational funding – this would require the Hibiscus and Bays Local Board to reduce its planned operating spend by $838,000.

12. Two locally held events were held in the Hibiscus and Bays Local Board area to engage with the community and seek feedback on both regional and local proposals.

13. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 9 May 2023 business meeting agenda.

14. Local boards considered this feedback, and then held discussions with the Governing Body at a workshop on 17 May 2023 on regional issues, community feedback and key local board initiatives and advocacy areas.

15. The Hibiscus and Bays Local Board also approved advocacy initiatives for the Annual Budget 2023/2024 at the 9 May 2023 business meeting (resolution number HB/2023/44).

16. The Governing Body made decisions at its 8 June 2023 meeting on the Annual Budget, including a reduction of $4 million to local board operational funding - this requires the Hibiscus and Bays Local Board to reduce its planned operating spend by $242,038 (giving the Hibiscus and Bays Local Board $595,715 more funding than proposed in consultation).

Tātaritanga me ngā tohutohu

Analysis and advice

Local board agreement

17. Both staff and the local board have reviewed the local feedback received as part of consultation on the Annual Budget 2023/2024 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the Annual Budget 2023/2024 (Attachment A), including the Local Board Agreement 2023/2024, the message from the chairperson, and local board advocacy.

Local Fees and Charges

18. The review of local fees and charges for Active Communities services has been split into two phases due to its size and complexity. The first phase was for bookable spaces for hire for council managed sites. This process will standardise the variations and inconsistencies in the existing pricing and discount frameworks currently inherited from legacy councils.

19. The discount structure was simplified to enable discounts to be targeted to specific community outcomes (e.g., youth focus, disability focus, community groups, etc.). The criteria for the standardised community outcome discounts are established and guided by the relevant local board. The proposed discount structure is aligned to the existing framework that is well known and has successfully operated as part of the Venue Hire portfolio for several years.

20. Fee changes are usually implemented in February each year, as customers are more likely to book spaces at the beginning of the calendar year. However, no changes to Active Communities fees were made in February 2023 as consultation on the proposed changes was taking place at that time. It is proposed that the adopted changes are implemented from 1 July 2023.

21. This proposal will ensure that those hiring facilities are treated fairly across the city and provide a baseline for the second phase of the review that considers the appropriate level of cost recovery. The overall revenue impact of the changes is small. While some increases are high in percentage terms, they are small in absolute dollar value and relative to the scale of the facility being hired e.g., an entire pool.

22. All other local fees and charges increase by an inflationary adjustment of 7.5 per cent.

23. It is recommended that local boards adopt the local fees and charges schedule for 2023/2024 including the criteria for community discount for Active Communities Bookable Spaces (Attachment B).

Early adoption of work programme activities

24. Local board work programmes outline activities, projects, budgets and timelines. Work programmes are usually approved in June for delivery at the start of the financial year (1 July 2023).

25. Due to the proposal in the Annual Budget consultation document to reduce local board funding, the budget available for local board work programmes was not confirmed until the Governing Body decision on 8 June 2023. To allow time for advice to be prepared after this decision, this year the work programmes will be approved in July.

26. The local work programme activities that local boards are recommended to approve align with the performance measures in Local Board Agreements and to community groups who rely on funding in July 2023 (Attachment C).

27. These activities for the Hibiscus and Bays Local Board are:

· ID 64: Pest Free Hibiscus Coast, $55,000

· ID 480: Restore Hibiscus and Bays Coordinator, $109,400.

28. More information on these activities is available in Attachment C.

29. Additionally, the below work programme lines have received funding to service the groups for the first quarter of FY2023/2024:

· ID 172: Operational grant top up to Centrestage Theatre, $17,925 (delegated decision HB/2023/12)

· ID 182: Operational grant top up to Estuary Arts Centre, $29,875 (delegated decision HB/2023/12)

· ID 171: Mairangi Arts Centre, $22,661.26 (resolution HB/2023/59)

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

31. Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects the council chooses to progress with will be assessed as part of the relevant reporting requirements.

32. Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impacts, build resilience to climate impacts, and restore the natural environment.

33. Local boards worked with council departments to develop their local board work programmes for 2023/2024 that will be adopted at July business meetings. The draft local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. This report seeks local board adoption of its content for the Annual Budget 2023/2024 and other associated material, including the Local Board Agreement 2023/2024.

Tauākī whakaaweawe Māori

Māori impact statement

35. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.

36. Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant, the wider Māori community.

37. Of those who submitted on the Annual Budget 2023/2024 from the Hibiscus and Bays Local Board area five per cent identified as Māori. Twenty iwi entities from the Hibiscus and Bays Local Board rohe also made a submission to the Annual Budget 2023/2024. These submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.

38. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

39. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset-based services (ABS) funding to projects and services for the 2023/2024 financial year.

40. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the10-year Budget 2021-2031), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

41. Funding for ABS is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

42. A local fees and charges schedule for 2023/2024 is adopted alongside the Local Board Agreement 2023/2024. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. Decisions on the local content of the Annual Budget 2023/2024, including the Local Board Agreement 2023/2024 and a local fees and charges schedule for 2023/2024, are required by 22 June 2023 to ensure the Governing Body can adopt the final Annual Budget 2023/2024, including each Local Board Agreement, at its 29 June 2023 meeting.

Ngā koringa ā-muri

Next steps

44. The resolutions of this meeting will be reported to the Governing Body on 29 June 2023 when it meets to adopt the Annual Budget 2023/2024, including 21 local board agreements.

45. It is possible that minor changes may need to be made to the attachments before the Annual Budget 2023/2024 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

46. Local board agreements set the priorities and budget envelopes for each financial year. work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in July 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Hibiscus and Bays Local Board Agreement 2023/2024	65
b ⇩	Local Fees and Charges 2023/2024	75
c ⇩	Local board work programme early adoption IES 2023	87

Ngā kaihaina

Signatories

Authors

Renee Burgers - Lead Advisor Plans and Programmes

Matthew Kerr - Senior Local Board Advisor

Authorisers

Lesley Jenkins - Local Area Manager

Louise Mason - General Manager Local Board Services

Chairperson	Gary Brown
Deputy Chairperson	Julia Parfitt, JP
Members	Jake Law	Victoria Short
	Sam Mills	Gregg Walden
	Alexis Poppelbaum, JP	Leanne Willis