Agenda of Henderson-Massey Local Board

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Henderson-Massey Local Board.

Member	Organisation	Position
Brenda Brady, JP	1. Safer West Community Trust	Trustee
Chris Carter (Chair)	1. St Lazarus Trust 2. Waitākere Badminton Club	Member Member
Peter Chan, JP	1. Cantonese Opera Society of NZ 2. Asian Leaders Forum 3. NZ-Hong Kong Business Association 4. NZ-China Business Association 5. Whau Coastal Walkway Trust	Member Member Member Member Trustee
Dan Collins	1. Rānui Action Project	Chair
Dr Will Flavell	1. Asia New Zealand Leadership Network 2. COMET 3. Te Atatū Tennis Club 4. Waitākere Literacy Board 5. Te Kura	Member Employee Board Member Board Member Member
Brooke Loader (Deputy Chair)	1. Waitākere Licensing Trust 2. Te Atatū Peninsula Business Association 3. Neighbourhood Support 4. Te Atatū Glendene Community Patrol 5. Real Estate Authority New Zealand	Member Associate Member Member Volunteer Member
Ingrid Papau	1. Liberty Impact Community Trust 2. #WeLoveTuvalu Community Trust 3. Neighbourhood Support 4. Liberty Church 5. Rutherford Primary Board of Trustees	Board Member Member Street Contact Member Presiding member

Member

Organisation

Position

Brenda Brady, JP

1. Safer West Community Trust

Trustee

Chris Carter (Chair)

1. St Lazarus Trust

2. Waitākere Badminton Club

Member

Peter Chan, JP

1. Cantonese Opera Society of NZ

2. Asian Leaders Forum

3. NZ-Hong Kong Business Association

4. NZ-China Business Association

5. Whau Coastal Walkway Trust

Member

Trustee

Dan Collins

1. Rānui Action Project

Chair

Dr Will Flavell

1. Asia New Zealand Leadership Network

2. COMET

3. Te Atatū Tennis Club

4. Waitākere Literacy Board

5. Te Kura

Member

Employee

Board Member

Member

Brooke Loader

(Deputy Chair)

1. Waitākere Licensing Trust

2. Te Atatū Peninsula Business Association

3. Neighbourhood Support

4. Te Atatū Glendene Community Patrol

5. Real Estate Authority New Zealand

Member

Associate Member

Member

Volunteer

Member

Ingrid Papau

1. Liberty Impact Community Trust

2. #WeLoveTuvalu Community Trust

3. Neighbourhood Support

4. Liberty Church

5. Rutherford Primary Board of Trustees

Board Member

Member

Street Contact

Member

Presiding member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Lead	Alternate
Massey Matters	Will Flavell	Peter Chan
Central Park Henderson Business Association	Chris Carter	Dan Collins
Heart of Te Atatū South	Brooke Loader	Brenda Brady
Ranui Advisory Group	Dan Collins	Brooke Loader
Te Atatū Peninsula Business Association	Ingrid Papau	Brenda Brady
Waitākere Ethnic Board	Peter Chan	Brooke Loader
Waitākere Healthlink	Chris Carter	Brenda Brady
Te Whau Pathway Trust	Ingrid Papau	Dan Collins

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 16 May 2023, including the confidential section, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Proposed closure of O'Neills Road rail crossing in Swanson

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Graham Petrie and Candice de Villiers on the proposed closure of O’Neills Road rail crossing in Swanson.

Whakarāpopototanga matua

Executive summary

2. Swanson residents want to ensure safe travel of our community to essential services across the western line track. As such, we want a rail crossing at O’Neills Road to stay open and to ensure Auckland Transport undertake a thorough assessment of the safety impacts of its closure.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the presentation and thank Graham Petrie and Candice de Villiers for their attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Henderson-Massey Local Board

20 June 2023

Draft Henderson-Massey Local Board Plan 2023

File No.: CP2023/07334

Te take mō te pūrongo

Purpose of the report

1. To adopt the statement of proposal for the Local Board Plan 2023, which includes the draft Local Board Plan 2023 and adopt the summary of the statement of proposal.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board adopt a local board plan by 31 October of the year following the triennial general election, using the special consultative procedure (SCP) to engage with their communities.

3. The consultation period for the SCP will take place from 13 July to 14 August 2023.

4. The draft Henderson-Massey Local Board Plan 2023 has been developed using feedback from the Annual Budget 2023/2024 consultation but before the Annual Budget 2023/2024 decisions were made.

5. The consultation process will seek the views and preferences of the public to inform the final plan.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) approve the draft Henderson-Massey Local Board Plan 2023 for inclusion in the statement of proposal. (Attachment A)

b) delegate authority to the Chairperson to approve final changes to the draft Henderson-Massey Local Board Plan 2023.

c) adopt the statement of proposal for the draft Henderson-Massey Local Board Plan 2023 for public consultation using the special consultative procedure. (Attachment C)

d) adopt the summary of the statement of proposal for the draft Henderson-Massey Local Board Plan 2023. (Attachment B)

e) approve the following Have Your Say events for the draft Henderson-Massey Local Board Plan 2023during the consultation period:

· Community Hui

Tuesday, 18 July at 6.30 pm

Council chambers, Henderson Civic Centre, 6 Henderson Valley Road, Henderson.

f) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the draft Henderson-Massey Local Board Plan 2023:

· local board members and chairperson

· General Manager Local Board Services, Local Board Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

· any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

Horopaki

Context

6. The Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt their local board plan by 31 October of the year following an election.

· use the special consultative procedure (SCP) to engage with their communities.

7. Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

8. The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

9. The financial outlook for the council has been impacted by ongoing broad economic factors such as rising inflation, higher interest rates, supply chain difficulties and a labour market squeeze as well as the COVID-19 pandemic impacts. The council consulted with the public in March 2023 on a proposal to address the then forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024, including a proposal to reduce local board funding.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The draft Henderson-Massey Local Board Plan 2023 (refer Attachment A) has been developed considering:

· previous community engagement, including engagement on the Annual Budget 2023/2024.

· subject matter expert advice from the council and other council organisations

· mana whenua and mataawaka views through a mana whenua hui with Te Kawerau a Maki in February 2023 and a mataawaka hui at Hoani Waititi marae in March 2023.

11. Targeted consultation was also undertaken in January to April 2023 through various activities with local community groups.

12. The draft Henderson-Massey Local Board Plan 2023 has been developed while the Annual Budget 2023/2024 was also being developed. It is possible that some of the priorities and preferences may need to change as a result of changes to local board funding.

Key features

13. The structure of the 2023 local board plans is outlined in figure 1 below. The key features of this structure are:

· Māori outcomes and climate action are addressed in separate sections, but also integrated within the five themes of the plan.

· Each theme has a vision or mission statement to describe the outcome that the local board is seeking in relation to that area.

· Objectives are the state that boards are trying to achieve. The key initiatives are the actions that the local board intends to undertake to achieve those objectives.

· Objectives and initiatives are focused on areas that the local board have decision making authority over and they are accountable for delivering. Where the local board aren’t the decision makers, these initiatives are included in an advocacy section.

Figure 1: Local Board Plan structure

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14. The five themes of the draft Henderson-Massey Local Board Plan 2023 are outlined in figure 2 below:

Figure 2: Draft Henderson-Massey Local Board Plan 2023 structure

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Engagement approach for the SCP

15. The consultation period will run from 13 July to 14 August 2023.

16. The Have Your Say event recommended to be held in the Henderson-Massey Local Board area is:

· Community Hui

Tuesday, 18 July at 6.30 pm

Council chambers, Henderson Civic Centre, 6 Henderson Valley Road, Henderson.

17. The special consultative procedure requires the council to provide an opportunity for people to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates. The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public in relation to the local board agreement, provides the opportunity for this spoken interaction.

Consultation documentation and translations

18. To support people to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

19. Hard copies and feedback forms will be available at all libraries and service centres or on request by calling 09 301 0101.

20. The draft local board plan will be available to view online at akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

21. To enable a wide reach across diverse communities, the feedback form and the summary of the statement of proposal will be translated into Simplified Chinese and Samoan.

Methods for obtaining feedback

22. Feedback will be gathered through the channels described below:

· online submission via akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

· Have Your Say face-to-face engagement events (spoken interaction)

· written submissions, for example pro formas and letters received by post or email

· verbal submission through telephone by calling 09 301 0101.

· partnerships with community partners to obtain feedback from our diverse/hard to reach communities.

Processing feedback

23. Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. The draft Henderson-Massey Local Board Plan 2023 reflects the impacts of predicted climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

25. The plan includes a section for Climate Action, as well as these considerations being addressed throughout the plan. Specific objectives and initiatives in the plan include:

· developing a local emergency response plan.

· supporting communities and businesses to work towards zero waste to landfill by 2040 and to increase their ability to live low-carbon lifestyles.

· advocating for development of a shoreline adaptation plan for the Waitematā Harbour West area within the next three years.

· prioritising local transport spending on safety and walking and cycling.

26. The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. The approval of the Henderson-Massey draft Local Board Plan 2023 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The local board’s views have informed the development of the draft Henderson-Massey Local Board Plan 2023 through a series of workshops from November 2022 to June 2023.

Tauākī whakaaweawe Māori

Māori impact statement

29. Staff engaged with mana whenua using a coordinated, region-wide approach, enabling all 19 Tāmaki mana whenua to be involved during the early engagement phase of the Local Board Plans project, commencing late 2022.

30. This engagement approach has been developed in close consultation with Ngā Mātārae.

31. During early engagement all mana whenua were asked to indicate which local areas they were specifically interested in. This advice has guided subsequent engagement led by Engagement Advisors.

32. Te Kawerau a Maki are mana whenua in this local board area:

33. Key aspects of the engagement approach have included the commencement of early engagement on local board plan development, the Annual Budget consultation and early engagement on draft local board plans, which is currently under way.

34. The following engagement has taken place with mana whenua whose area of interest includes the Henderson-Massey local board area.

· Hui with Te Kawerau a Maki and Henderson-Massey, Waitākere Ranges and Whau local boards in February 2023.

35. Engagement with mataawaka has been conducted in-line with engagement plans, developed and delivered by Local Board Engagement Advisors.

36. The following engagements with mataawaka have taken place:

· West-wide hui at Hoani Waititi Marae alongside Waitākere Ranges and Whau local boards in March 2023.

37. The local board and local board staff have considered existing feedback on several matters from mana whenua and mataawaka and this has included reviewing past mana whenua and mataawaka submissions to Auckland Council, including the recent Annual Budget 2023/2024 submissions.

38. Mana whenua and mataawaka aspirations and priorities include:

· community wellbeing.

· the environment, particularly the lack of water infrastructure care in west Auckland.

· a united west voice so that local board boundaries do not affect delivery on the aspirations of the Māori community in the west.

· Whakawhanaungatanga.

· housing and education.

39. These views have been considered in the draft Henderson-Massey Local Board Plan 2023.

40. Mana whenua are currently being invited to provide feedback on draft local board plans both directly to local boards and via the SCP.

41. Mataawaka are being encouraged to make formal submissions via the SCP.

Ngā ritenga ā-pūtea

Financial implications

42. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

43. The total engagement budget for Henderson-Massey Local Board is $8,800, which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. There is a risk in approving the draft Henderson-Massey Local Board Plan 2023 for public consultation while the full social and economic effects of any operational funding reductions on the community are not yet determined. The consultation process will seek the views and preferences of the public to inform the final plan

Ngā koringa ā-muri

Next steps

45. Following adoption, the statement of proposal, including the draft Henderson-Massey Local Board Plan 2023, will be available for public consultation from 13 July to 14 August 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Henderson Massey Local Board Plan 2023	19
b ⇩	Statement of Proposal	53
c ⇩	Henderson Massey Local Board 2023 summary for consultation	55

Ngā kaihaina

Signatories

Authors	Wendy Kjestrup - Senior Local Board Advisor
Authorisers	Adam Milina - Local Area Manager

Henderson-Massey Local Board

20 June 2023

Adoption of the Henderson-Massey Local Board Agreement 2023-2024

File No.: CP2023/07781

Te take mō te pūrongo

Purpose of the report

1. To adopt the local content for the Annual Budget, which includes the Henderson-Massey Local Board Agreement 2023/2024, the message from the chair, and local board advocacy.

2. To adopt a local fees and charges schedule for 2023/2024.

Whakarāpopototanga matua

Executive summary

3. Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

4. From 28 February to 28 March 2023, council consulted on the proposed Annual Budget 2023/2024. Local boards considered this feedback and then held discussions with the Governing Body on 17 May 2023 on regional issues, community feedback, and key local board initiatives and advocacy areas.

5. Local boards have now considered local content for the Annual Budget 2023/2024 which includes a local board agreement, a message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2023/2024.

6. On 29 June 2023, the Governing Body will meet to adopt Auckland Council’s Annual Budget 2023/2024, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) adopt the local content for the Annual Budget, which includes the Henderson-Massey Local Board Agreement 2023/2024, the message from the chair, and approved local board advocacy (Attachment A).

b) adopt a local fees and charges schedule for 2023/2024 (Attachment B).

c) delegate authority to the Chair to make any final changes to the local content for the Annual Budget 2023/2024 (the Henderson-Massey Local Board Agreement 2023/2024, message from the chair, and local board advocacy).

d) note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2023/2024, including each Local Board Agreement, on 29 June 2023.

Horopaki

Context

7. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans outline the priorities and preferences of the communities within the local board area in respect of the level and nature of local activities to be provided by the Auckland Council over a 3-year period and provide the basis for the development of annual local board agreements. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

8. Throughout the development of the Annual Budget 2023/2024, local board chairs (or delegated local board representatives) have had the opportunity to attend Governing Body workshops on key topics and provide local board views on regional issues being considered as part of the Annual Budget 2023/2024.

9. Auckland Council has faced ongoing budget challenges, and recent and rapid increases in inflation and interest rates have placed significant pressure on the council’s financial position.

10. From 28 February to 28 March 2023, the council consulted with the public on a proposal to address the forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024. The council’s proposed response to mitigate the budget pressures for 2023/2024 included a proposed reduction of $16 million to local board operational funding – this would require the Henderson-Massey Local Board to reduce its planned operating spend by $959,279.

11. One locally held event was held in the Henderson-Massey Local Board area to engage with the community and seek feedback on both regional and local proposals.

12. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 10 May business meeting agenda.

13. Local boards considered this feedback, and then held discussions with the Governing Body at a workshop on 17 May 2023 on regional issues, community feedback and key local board initiatives and advocacy areas.

14. The Henderson-Massey Local Board also approved advocacy initiatives for the Annual Budget 2023/2024 at the 9 May business meeting (resolution number HM2023/55)

15. At its 8 June 2023 meeting, the Governing Body made decisions on the Annual Budget – including a reduction of $4 million to local board operational funding – this requires the Henderson-Massey Local Board to reduce its planned operating spend by $277,149 (giving the Henderson-Massey Local Board $682,130 more funding than proposed in consultation).

Tātaritanga me ngā tohutohu

Analysis and advice

Local board agreement

16. Both staff and the local board have reviewed the local feedback received as part of consultation on the Annual Budget 2023/2024 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the Annual Budget 2023/2024 (Attachment A), including the Local Board Agreement 2023/2024, the message from the chair, and local board advocacy.

Local Fees and Charges

17. The review of local fees and charges for Active Communities services has been split into two phases due to its size and complexity. The first phase was for bookable spaces for hire for council managed sites. This process will standardise the variations and inconsistencies in the existing pricing and discount frameworks currently inherited from legacy councils.

18. The discount structure was simplified to enable discounts to be targeted to specific community outcomes (e.g., youth focus, disability focus, community groups, etc.). The criteria for the standardised community outcome discounts are established and guided by the relevant local board. The proposed discount structure is aligned to the existing framework that is well known and has successfully operated as part of the Venue Hire portfolio for several years.

19. Fee changes are usually implemented in February each year, as customers are more likely to book spaces at the beginning of the calendar year. However, no changes to Active Communities fees were made in February 2023 as consultation on the proposed changes was taking place at that time. It is proposed that the adopted changes are implemented from 1 July 2023.

20. This proposal will ensure that those hiring facilities are treated fairly across the city and provide a baseline for the second phase of the review that considers the appropriate level of cost recovery. The overall revenue impact of the changes is small. While some increases are high in percentage terms, they are small in absolute dollar value and relative to the scale of the facility being hired e.g., an entire pool.

21. All other local fees and charges increase by an inflationary adjustment of 7.5 per cent.

22. It is recommended that local boards adopt the local fees and charges schedule for 2023/2024 including the criteria for community discount for Active Communities Bookable Spaces (Attachment B).

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

24. Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects the council chooses to progress with will be assessed as part of the relevant reporting requirements.

25. Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impacts, build resilience to climate impacts, and restore the natural environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Local boards worked with council departments to develop their local board work programmes for 2023/2024 that will be adopted at July business meetings. The draft local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. This report seeks local board adoption of its content for the Annual Budget 2023/2024 and other associated material, including the Local Board Agreement 2023/2024.

Tauākī whakaaweawe Māori

Māori impact statement

28. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.

29. Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant, the wider Māori community.

30. Of those who submitted on the Annual Budget 2023/2024 from the Henderson-Massey Local Board area, 174 submitters identified as Māori. Te Kawerau ā Maki made a submission to the Annual Budget 2023/2024. These submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.

31. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

32. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset-based services (ABS) funding to projects and services for the 2023/2024 financial year.

33. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the10-year Budget 2021-2031), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

34. Funding for ABS is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

35. A local fees and charges schedule for 2023/2024 is adopted alongside the Local Board Agreement 2023/2024. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. Decisions on the local content of the Annual Budget 2023/2024, including the Local Board Agreement 2023/2024 and a local fees and charges schedule for 2023/2024, are required by 22 June 2023 to ensure the Governing Body can adopt the final Annual Budget 2023/2024, including each Local Board Agreement, at its 29 June 2023 meeting.

Ngā koringa ā-muri

Next steps

37. The resolutions of this meeting will be reported to the Governing Body on 29 June 2023 when it meets to adopt the Annual Budget 2023/2024, including 21 local board agreements.

38. It is possible that minor changes may need to be made to the attachments before the Annual Budget 2023/2024 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

39. Local board agreements set the priorities and budget envelopes for each financial year. work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in July 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Local Board Agreement 2023-2024	69
b ⇩	Attachment B - Fees & Charges Schedule 2023-2024	79

Ngā kaihaina

Signatories

Authors	Michelle Knudsen - Lease Advisor
Authorisers	Adam Milina - Local Area Manager

Henderson-Massey Local Board

20 June 2023

Demolition of Glen Oaks Cottage at Tui Glen Reserve

File No.: CP2023/06587

Te take mō te pūrongo

Purpose of the report

1. To seek approval to demolish Glen Oaks Cottage, a building in Tui Glen Reserve.

Whakarāpopototanga matua

Executive summary

2. Tui Glen Motor Camp was established in 1920s by Claude Brooke and is reputed to be the first in New Zealand.

3. Glen Oaks Cottage at Tui Glen Reserve was built for tourist accommodation by the Brookes family in 1958 when the site was in private ownership. Council purchased the site in the 1960s and closed the motor camp in 2002.

4. After not being used for many years, Glen Oaks Cottage was extensively damaged by fire in August 2022, in an arson attack. Additionally, there is no service need for the building.

5. Staff recommend full demolition of the remains of the building and reinstating the area to lawn.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whakaae / approve the demolition of Glen Oaks Cottage, Tui Glen Reserve and reinstatement of the area to lawn.

Horopaki

Context

Background and condition of building

6. The Tui Glen Motor Camp was established on private land by Claude Brookes in the early 1920s and is reputed to have been the first in New Zealand. Many cabins were built on the site over the years of the motor camp operation. Glen Oaks Cottage was built for tourist accommodation in about 1958, by the Brookes family.

7. The motor camp was purchased by the council in the 1960. The Waitākere City Council closed the motor in 2002, and many heritage buildings were later restored, several of which are leased for community use, whilst others remain closed.

8. It is understood by staff that Glen Oaks Cottage has not been used since the closure of the motor camp.

9. In August 2022, an arson attack on Glen Oaks Cottage caused a large amount of structural damage to the building. Since this event the building has been surrounded by temporary safety/construction fencing to prevent unauthorised access. The building began to slowly collapse and extreme weather events in late January and early February 2023 have further contributed to the deterioration of the building. The cottage is now in a significant state of disrepair and poses health and safety concerns as shown in Figure 1 below.

A picture containing outdoor, building, tree, grass

Description automatically generated

Figure 1: photos of Glen Oaks Cottage, February 2023.

10. Glen Oaks Cottage is not scheduled as a ‘Heritage Listed’ building but is part of the Tui Glen Reserve - scheduled Category B layer with Auckland Council. Category B places are deemed to have overall heritage significance to the locality or greater geographic area.

Building service requirement

11. Glen Oaks Cottage has not been used for many years.

12. The building sits within a cluster of eight small buildings, two of which are usable as they have a power supply, running water and toilet facilities.

13. Staff are not aware of any interest in the use of Glen Oaks Cottage prior to the damage from the arson attack.

Tātaritanga me ngā tohutohu

Analysis and advice

14. Various options regarding the future of the building have been considered, these include:

a) Demolition of existing building and reinstatement to lawn.

This would:

· See removal of a building which is in very poor condition, the building being in a prominent position in a popular local park in close proximity to a destination children’s playground

· Reduce ongoing maintenance costs

· Remove the potential risk from injury from debris, caused by ongoing vandalism

· Provides opportunity for enhancement of this area of the park.

b) Demolition of existing building and rebuild.

This would:

· See removal of a building which is in very poor condition, the building being in a prominent position in a popular local park in close proximity to a destination children’s playground

· Remove the potential risk from injury from debris, caused by ongoing vandalism

· Create a council asset at an estimated minimum cost of $234,000, which has not been identified as a required service asset

· Require ongoing consequential Opex

c) Dismantle the existing building and store any salvageable materials for a future rebuild.

This would:

· Utilise ABS: Capex – Local Renewal funding for an asset which has not been identified as a required service asset

· Not respond to the ongoing issues with vandalism

· Require ongoing consequential Opex

d) Do nothing.

This would:

· Not respond to the ongoing issues with vandalism

· Require ongoing maintenance and Opex spend

· The building and surrounding area will continue to look untidy and unkempt.

15. Staff recommend the demolition of Glen Oaks Cottage and reinstatement to lawn. Due to the immediate health and safety risk of leaving the building in situ, these works would be undertaken under section 330 of the Resource Management Act - resource consents for emergency works provisions. If necessary, a retrospective resource consent will be obtained.

16. A heritage impact assessment (part of the Tui Glen Reserve Feasibility Study July 2021) has been completed by Salmond Reed Architects Limited (Attachment A). The assessment notes that “evidence of rough sleeping and drug use was present in the sheltered verandah area by the entrance.” This ongoing antisocial behaviour identified supports the demolition of the building on the grounds of poor building condition and ensuring public safety in a public place.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050; and

· to prepare the region for the adverse impacts of climate change.

18. A project to demolish Glen Oaks Cottage will consider recycling building materials where possible and actions that could reduce greenhouse gas emissions. All other material will be taken to a registered waste site.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. Staff have held ongoing conversations with an Auckland Council Heritage Advisor to discuss the current issues with the building and heritage values of the site. Input from the Heritage Advisor will also be sought through the resource consent process, should it be required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. Following the fire damage sustained to Glen Oaks Cottage, the proposed demolition will potentially have a positive impact to Tui Glen Reserve and park users by removing a building which is in poor condition, is unused and has no service need.

21. Parks & Community Facilities staff discussed the condition of the building with the local board at a workshop on 4 April 2023. Local board members were in support of the demolition of the building and reinstatement of the site to lawn, which was recommended by staff at that time.

Tauākī whakaaweawe Māori

Māori impact statement

22. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

23. The project discussed in this report will benefit Māori and the wider community through the provision of quality open spaces that promote good health, the fostering of family and community relationships and connection to the natural environment.

Ngā ritenga ā-pūtea

Financial implications

24. Funding for the demolition of Glen Oaks Cottage and the subsequent reinstatement of the site to lawn, is provided from regional Opex funding. Funding for this has been approved for the current financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. Retaining the building in its current condition is a health and safety risk to park users. A temporary safety/construction fence is in place to stop access to the site.

26. There is a reputational risk to Auckland Council should the building remain and not be removed, hence the staff recommendation to remove Glen Oaks Cottage.

Ngā koringa ā-muri

Next steps

27. Subject to local board approval Parks & Community Facilities will demolish the building and reinstate the area to lawn. Staff will seek retrospective resource consent if required.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Tui Glen Reserve Feasibility Study	93

Ngā kaihaina

Signatories

Authors

Helen Biffin - Work Programme Lead

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Adam Milina - Local Area Manager

Henderson-Massey Local Board

20 June 2023

Henderson-Massey Quick Response Grants Round One 2022/2023 grant allocations

File No.: CP2023/07226

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Henderson-Massey Quick Response Grants Round One 2022/2023.

Whakarāpopototanga matua

Executive summary

2. The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2022/2023 as presented in Attachment A. The programme sets application guidelines for contestable community grants submitted to the board.

3. This report presents applications received in the Henderson-Massey Quick Response Grants Round One 2022/2023 as presented in Attachment B.

4. The Henderson-Massey Local Board has set a total community grants budget of $119,048 for the 2022/2023 financial year for one Local and Multiboard round and one Quick Response round.

5. $2,196 of film revenue was reallocated to Community Grants Programme in February business meeting. A total of $97,268 was allocated to Henderson-Massey Local Grants Round One and Multi-board Grants Round One in June business meeting. A total of $5,000 was reallocated from the 2022/2023 Henderson-Massey Telling Parks Stories project budget to the Community grants budget. This leaves $28,976 remaining for the rest of 2022/2023.

6. Fifteen applications were submitted towards Henderson-Massey Quick Response Grants Round One, requesting a total of $26,364.14.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

agree to fund, part-fund, or decline the following Quick Response Grants Round One 2022/2023 applications:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested
QR2205-202	Well Foundation	Community	Towards sensory modulation equipment at Waitākere Hospital from 1 July 2023 to 31 July 2023	$2,000.00
QR2205-205	Mr D J De Varga and Ms L A De Varga	Arts and culture	Towards photography, printing and publishing at 1 Alamein Ave from 1 July 2023 to 30 September 2023	$1,000.00
QR2205-213	West Auckland Community Toy Library	Community	Towards toy purchase at 229 Portage Road from 14 July 2023 to 14 September 2023	$426.64
QR2205-214	International Taekwon-Do Foundation of NZ Inc	Sport and recreation	Towards venue hire and volunteer accommodation for National Tournament 2023 at The Trusts Arena Henderson from 29 July to 30 July 2023	$2,000.00
QR2205-230	Antonio Toelei'u Sa'u	Sport and recreation	Towards costs for attending the Indoor Netball Worlds Tournament at Brisbane from 9 August 2023 to 20 August 2023	$1,000.00
QR2205-231	Waitakere City Rugby Football & Sports Club Inc	Sport and recreation	Towards wages at Waitakere city rugby club from 3 November 2023 to 8 December 2023	$1,960.00
QR2205-233	North West Toy Library Incorporated	Community	Towards toy purchase at West Harbour Tennis Club from 5 August 2023 to 6 August 2023	$1,990.50
QR2205-238	Vaitupu Malietasi Congregation	Community	Towards laptop, food vouchers, printer and magnetic boards at Haven Fall Chapel from 1 July 2023 to 31 October 2023	$1,987.00
QR2205-239	Henderson Croquet Club Incorporated	Sport and recreation	Towards grass clipping disposal and lawn mower purchase at Henderson Croquet Club from 1 July 2023 to 30 June 2024	$2,000.00
QR2205-242	Communicare CMA	Community	Towards coordinator salary and Communicare CMA Henderson venue hire cost from 4 July 2023 to 19 September 2023	$2,000.00
QR2205-243	Habitat for Humanity Northern Region Limited	Community	Towards catering and gift cost for ReStore volunteer and Networking Event at Henderson Habitat for Humanity from 3 July 2023 to 15 December 2023	$2,000.00
QR2205-247	Youthline Auckland Charitable Trust	Community	Towards a contribution of annual costs to supervise and train volunteers at the Youthline House in Grey Lynn from 1 July 2023 to 31 March 2024	$2,000.00
QR2205-248	North Shore Budget Service Inc	Community	Towards a contribution of operational cost to deliver Total Money Management Auckland wide from 1 July 2023 to 1 June 2024	$2,000.00
QR2205-249	Mobility Assistance Dogs Trust	Community	Towards veterinary expenses for mobility dogs in Henderson-Massey area from 10 July 2023 to 21 December 2023	$2,000.00
QR2205-250	Action Education Inc	Arts and culture	Towards the cost to deliver eight Spoken Word Poetry workshops at St Dominics College from 3 July 2023 to 27 October2023	$2,000.00
Total				$26,364.14

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world-class city.

8. The local board grants programme sets out:

a) local board priorities

b) lower priorities for funding

c) exclusions

d) grant types, the number of grant rounds, and when these will open and close

e) any additional accountability requirements.

9. The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2022/2023 as presented in Attachment A. The programme sets application guidelines for contestable community grants submitted to the board.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

13. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts.

14. Examples of projects include local food production and food waste reduction, increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Henderson-Massey Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

18. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

20. The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2022/2023 as presented in Attachment A. The programme sets application guidelines for contestable community grants submitted to the board.

21. This report presents applications received in the Henderson-Massey Quick Response Grants Round One 2022/2023 as presented in Attachment B.

22. The Henderson-Massey Local Board has set a total community grants budget of $119,048 for the 2022/2023 financial year for one Local and Multiboard round and one Quick Response round.

23. $2,196 of film revenue was reallocated to Community Grants Programme in February business meeting. A total of $97,268 was allocated to Henderson-Massey Local Grants Round One and Multi-board Grants Round One in June business meeting. A total of $5,000 was reallocated from the 2022/2023 Henderson-Massey Telling Parks Stories project budget to the Community grants budget. This leaves $28,976 remaining for the rest of 2022/2023.

24. Fifteen applications were submitted towards Henderson-Massey Quick Response Grants Round One, requesting a total of $26,364.14.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

26. Following the Henderson-Massey Local Board allocating funding to Quick Response Round One grants, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Henderson-Massey Community Grants Programme 2022-2023	133
b	Henderson-Massey Quick Response Grants Application Summary (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

James Boyd - Grants Advisor

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Adam Milina - Local Area Manager

Henderson-Massey Local Board

20 June 2023

Catherine Plaza Refresh Concept Plan

File No.: CP2023/07112

Te take mō te pūrongo

Purpose of the report

1. To approve the concept plan of the Catherine Plaza Refresh located within Catherine Place, Henderson.

Whakarāpopototanga matua

Executive summary

2. As part of the Unlock Henderson regeneration programme, Eke Panuku are leading the refresh project of Catherine Plaza, a public space located in the heart of Henderson town centre. Catherine Plaza is located within Catherine Place, between 360 and 362 Great North Road, Henderson.

3. Catherine Plaza was upgraded in 2007 with new landscape features including rock walls, planting, and concrete block seating. Over time, these changes have created physical and visual barriers that hinders its civic use and function, resulting in anti-social behaviour being reported as well as perceptions and concerns around safety.

4. Over many years, the local board, business association, West City Waitākere, town centre businesses and locals have expressed a strong desire for improvement to Catherine Plaza.

5. In the past 18 months, Eke Panuku has worked closely with stakeholders exploring various ways to improve the plaza, with the preliminary design ideas going out for public consultation between 17 March and 7 April 2023.

6. The finalised concept plan in this report has incorporated the feedback from the consultation. It proposes to create an urban respite that references the surrounding landscape of the Waitākere Ranges as well as providing flexible spaces for a range of activities, improved lighting, colour to create a welcoming space for all users, additional natural planting and canopies for shelter.

Ngā tūtohunga

Recommendations

That the Henderson-Massey Local Board:

a) approve the concept plan for the Catherine Plaza Refresh, Henderson as per attachment A.

Horopaki

Context

7. In 2017 the Henderson-Massey Local Board endorsed the Eke Panuku Unlock Henderson High Level Project Plan. The vision of this plan focused on working with the Henderson-Massey Local Board and mana whenua to develop Henderson into an urban eco-centre by supporting the principles for development. The Catherine Plaza Refresh is a subsequent project identified as an opportunity to enable investment in Henderson’s future, to support the growing population, local businesses and ensure a thriving town centre.

8. Catherine Plaza is a 953m² centrally located civic open space managed by council within Henderson. It primarily provides walking access between Great North Road (Henderson town centre) and the West City Waitākere shopping mall.

9. Catherine Plaza has become outdated and has ceased to function as a well-utilised public space. Concerns by local board, business association, businesses and locals of safety and antisocial behaviour have arisen. This has been compounded by the regular retail vacancies in the plaza creating a neglected look of the neighbouring shops.

10. Acknowledging the civic function and status of Catherine Plaza, Eke Panuku recognises the strategic alignment between the Catherine Plaza Refresh and the goals of the Henderson programme. Investing in the upgrade will assist in serving as a catalyst for town centre regeneration. Catherine Plaza Refresh project has been identified as a key capital delivery project in the Henderson Spatial Delivery Plan (Figure 1).

Figure 1: Unlock Henderson- Spatial Delivery Plan May 2022

Tātaritanga me ngā tohutohu

Analysis and advice

11. Eke Panuku is working closely with key stakeholders including Auckland Council Area Operations Team (Parks and Community Facilities), Public Arts Team, Auckland Transport, the Local Board, Te Kawerau ā Maki, as well as the Central Henderson Park Business Association and West City Waitākere since the inception of the project. The key outcomes of the project are set out as follows:

· Create a multi-functional and adaptable community space

· Improve the circulation and connection within/to/from the plaza

· Celebrate eco-centre identity by enhancing the local flora

· Create an arrival/active zone close to the Great North Road

· Create strong visual interest as a destination

12. During the investigation phase, Eke Panuku undertook workshops with key stakeholders to understand the issues, constraints, and opportunities of the plaza. These workshops involved: Auckland Council Area Operations Team (Parks and Community Facilities), Public Arts Team, Auckland Transport, the Local Board, Te Kawerau ā Maki, Central Henderson Park Business Association and West City Waitākere. The following key themes from this phase are summarised in the table below:

Issues

Opportunities

· Cluttering of space-restricting movement and functions on site

· Lack of visual interest- dominated by concrete pavement

· Antisocial behaviours- perception and experience of safety

· Lack of lighting- CPTED and no activities after 6pm

· Lack of play element to engage younger children

· Lack of shelter and seating

· Decluttering to make the space more flexibile and adaptable for functions and events.

· Creating stronger visual elements to make the plaza more attractive

· Increase lighting provision and introducing outdoor dining, and incidental play elements to increase community activation

· Increase tree canopies (urban ngahere) by planting the right species to provide shelter.

13. On 21 February 2023, Eke Panuku presented to the local board on the proposed public consultation approach. With the focus on gathering feedback on the preliminary design phase to assist in refining the concept design. The public consultation was held between 17 March and 7 April where feedback was gathered on the following questions:

· How often do you visit Catherine Plaza?

· What do you like about Catherine Plaza?

· What do you dislike about Catherine Plaza?

· After reviewing our design themes, what would you like to see in this space?

· Is there anything else you want to tell us about Catherine Plaza?

14. A total of 327 pieces of feedback were received comprising of 118 completed feedback forms, 215 comments on ‘post-it’ notes from two drop-in sessions and one community event day, and 7 emails. Separate meetings and discussions included NZ Police, Salvation Army, West City retailers, town centre retailers and local community groups and organisations.

15. The analysis of the feedback is summarized below. See Appendix A for the full report.

Key Themes	Feedback received	Proposed response
Seating and dining	A mix of seating to sit and rest as well as for outdoor dining	Benches with hand rests and backs will be situated under proposed trees. Bistro tables and chairs will be provided during mall hours for outdoor dining
Space for play	A desire to see the space activated through play for a range of ages, including children and older people	Small playable elements will be provided in the form of playful colours, surfacing and 1m high rubberised mounds
Shelter and shade	Protection from the sun and rain, particularly over seating and play areas.	Native trees are proposed for shade, species suitable for the space and shade giving will be selected
Lighting	Improvements to lightning for security and personal safety at night, as well as decorative lighting to make the space more attractive at night	A lighting strategy will be undertaken within the next phase of design. Column lights will create a functional element as well as aesthetic lighting
Planting	More planting and colour to soften the space including the possibility of a water feature	Low growing native planting will be proposed within contained areas to avoid maintenance issues
Activation	Spaces for performance, small events, a possible market, exhibitions, and festivals	Whilst the space is relatively small for markets and festivals, the design allows small open areas for planned activations such as coffee carts, buskers, and small events
Anti-social behaviour	Majority of submitters raised the need to address social problems and antisocial behaviour occurring within the plaza	Crime Prevention through Environmental Design Report (CPTED) will be undertaken during the next phase of design. Whilst the design will not remove these behaviours it will create a bright, refreshed space which will encourage positive activity

Other themes to be investigated in the next stage of design and for wider discussions.

Activations within the space	Many submitters requested regular programming with ideas of markets, art installations, festivals, and performance	During the next phase of design, we will work with the key stakeholders and local businesses to come up with a programme of events
Unwelcoming space due to maintenance and being unclean	Several submitters provided feedback on the lack of maintenance, plaza appearing unclean with cigarette butts and litter, smell of cigarette smoke and urine smell	The design team will design a low maintenance space and will work with Auckland Council to ensure a suitable maintenance schedule is implemented
Social problems and antisocial behaviour	Many submitters expressed concern around the need to address vagrancy, begging and to improve safety	Crime Prevention through Environmental Design Report (CPTED) will be undertaken during the next phase of design. Long-term solutions for these issues require a collaborative approach across government agencies, council family, community groups and the community.
Relationship with West City	Clarity around operation of food outlets within and outside the mall, and extending the West City 6pm closing time	Continued discussions will be held with West City on future plans for their properties and how these plans can positively contribute towards the regeneration of Catherine Plaza
Improvement in retail quality	A variety of shops to activate the space including a café/eatery to use outdoor dining	Further discussions will be held with the business association on leading conversations with town centre property owners and retailers on retail strategy

16. Following the analysis of the feedback, Eke Panuku has considered and incorporated the feedback into the following revised design (Figure 2).

Figure 2: Proposed concept design plan

17. The concept design of the Catherine Plaza Refresh takes inspiration from the Waitākere ranges, bringing it into the heart of Henderson, creating a urban green respite within the town centre for the community to gather, celebrate, connect and enjoy.

18. The key design principles and response of the concept plan are outlined in the following: (See Appendix B for the full concept design report)

· Planting – boardwalk winds through low vegetation with clear stemmed trees to improve sightlines and provides natural canopies, with areas to sit underneath

· Play – play elements introduced such as the low grass seating mound within the central area and ovals bands of play safety materials to bring colour into the space

· Outdoor dining - dedicated zones to the south other Plaza to allow the food court in the mall to spill out into the plaza for outdoor dining

· Open and flexible space – to allow activities such as performances, food carts, seasonal events and small market; sufficient clearance space outside of shopfronts to encourage future outdoor dining use

· Lighting – through column and under seating lighting to improve visibility and atmosphere, with permanent structures installed for festoon lightings as required

· Signage and wayfinding – to connect the plaza with other key Henderson locations

19. During May 2023, Eke Panuku presented the public consultation analysis and revised concept design to the local board, Te Kawerau ā Maki, Central Park Henderson Business Association (CPHBA) and West City Waitākere. A general support of the concept was received. However, Te Kawerau ā Maki raised its concern on the retention of the Kauri module public art installation as it appears to conflict with the ‘refresh’ concept of this project. They also were keen to see Te Ao Māori reflected in the design which will be incorporated in the developed design stage.

20. CPHBA raised questions around the types of measures being considered to manage the homeless community and anti-social behaviours on site. The CPHBA acknowledged the importance of activation programmes through businesses and community, to really make the plaza function. Further discussion will continue with the CPHBA into the next stage of design as this requires a collaborative approach to find solutions.

21. West City Waitākere raised questions around the installation of CCTV and whether proposed lighting is sufficient to improve the perception of safety at night. The concept plan has been designed with Crime Prevention through Environmental Design in mind to help create a safe and secure environment and limit crime, CCTV is not part of the scope and would be funded by Business Association if pursued.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. The renewal of Catherine Plaza will increase emissions through the sourcing and use of materials and through construction activities. Emissions reductions will be addressed through materials choices and design choices. The reuse of existing tree pits will minimise the use of materials and construction related emissions.

23. Climate change is likely to subject the Henderson-Massey area to hotter temperatures, more frequent and severe storm and drought conditions, and flooding risks. We are seeking to improve resiliency by planting appropriate tree and landscape species for the conditions, by increasing tree canopy cover, and by maintaining and enhancing site permeability. This will provide shade and rainfall interception.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. Auckland Council Parks and Community Facilities (Parks and Community Facilities) - Area Operation team have been involved in the project since its inception. The Parks and Community Facilities team has provided various feedback with the focus on ensuring the safety of users; and advised on suitability planting species, surface materials, landscape furniture that are appropriate for the maintenance programmes/budget.

25. Eke Panuku will continue to seek advice and approval from the Parks and Community Facilities at the developed and detailed design stages. As the asset owner, it is expected that Auckland Council will continue to carry out the consequential opex on maintenance of the plaza once upgraded.

26. Belonging to the Public Art Regional Programme, the Kaurimodule on site is one of three artworks in a series by one artist in the Henderson town centre. The Public Art team supported the concept plan to incorporate the recently renewed Kaurimodules as an interactive, lighting entrance feature. A plague identifying the artwork was added.

27. The Public Art team noted the concerns raised by Te Kawerau ā Maki and has arranged engagement with mana whenua to obtain further understanding to help inform further decisions on whether the artwork can be removed/relocated in the next phase of the plaza design development. Please note that currently there is no budget for relocation.

28. If the local Board desires to remove the Kaurimodule from Catherine Plaza, Eke Panuku can facilitate additional discussions during the developed design phase among the local board, mana whenua, and the public art team to confirm the process involved. Relocating or removing the Kaurimodule would necessitate approval from the Governing Body of Public Art recommendations.

29. If the decision is to remove the Kaurimodule, Eke Panuku will ensure the developed design accounts for futureproofing of the area, and will include deinstall of sculpture, site clean-up and surface restoration with matching pavement materials as part of scope of the physical works.

30. It is important to note the Catherine Plaza refresh project does not include a gateway feature and/or a new public art in the budget and scope.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. Between 17 March and 7 April, public consultation was undertaken to gather views, thoughts and ideas on how to improve Catherine Plaza. Members of the community provided their input through meetings, drop-in sessions, a community event day, the local library, and through an online survey. A total of 327 pieces of feedback were received comprising of 118 completed feedback forms, 215 comments on ‘post-it’ notes from two drop-in sessions and one community event day, and 7 emails.

32. Separate meetings and discussions included NZ Police, Salvation Army, West City retailers, town centre retailers and local community groups and organisations.

33. The themes gathered are summarised under para 15 above and more detail is available in Appendix A. A prominent and consistent theme arose around the need to address the social problems and anti-social behaviour that occurs within Catherine Plaza. Eke Panuku has been engaging with the NZ Police around this issue, including a meeting specifically focused on safety issues in the area. The NZ Police advised that Catherine Plaza is not currently a hotspot compared to other areas. However, this could also be due to incidents not being officially reported, while there is still a negative perception or experience around safety for locals and visitors. The Eke Panuku design team will undertake crime prevention through environmental design investigation in the next phase of the project, which will help deliver a layout for the plaza that is safer and more appealing. Long-term solutions for these issues can’t be addressed only through projects like these, but require a collaborative approach across government agencies, the council family, community groups and the community.

34. A workshop was held with the Henderson-Massey Local Board on 9 May 2023 covering the findings of the public consultation and discussion on the concept plan. The local board informally supported the community engagement process and concept plan. The feedback included querying the retention of the Kaurimodule art installation and consideration of a gateway feature. These queries are covered under para 28, 29 and 30 above. Other feedback included the need for good maintenance, additional lighting, support for more planting and a programme of community events which are responded to under para 15 above.

Tauākī whakaaweawe Māori

Māori impact statement

35. Early engagement was initiated with Te Kawerau ā Maki, who indicated its interest to partner with Eke Panuku on this project. Ongoing hui created the opportunity to develop a narrative and themes to support the linking the Ngā Rau Pou a Maki (Waitākere Ranges) to the urban environment to inform the concept design.

36. At the 22 May 2023 hui, Eke Panuku presented public consultation feedback and revised concept design. Te Kawerau ā Maki indicated its support of the work undertaken to incorporate the feedback into the revised design. It raised concerns around the whakaaro (thinking) of retaining the public art installation (Kauri module) given an interpretation that the flaking kauri bark conflicts with the Catherine Plaza Refresh whakaaro.

37. Discussion will continue with the council Public Arts team, as owners of the installation, to clarify the interpretation. The project team will continue to work through these concerns as well as discuss Te Kawerau ā Maki’s input into the next phase of the design, as we work towards celebrating the local and wider cultural landscape.

38. Te Kawerau ā Maki is potentially interested in community partnerships, economic opportunities, and toi mahi. The project will continue to partner in the next phase of the design and involve them in key project milestones.

Ngā ritenga ā-pūtea

Financial implications

39. Based on previous public realm upgrade projects, a preliminary assessment using a cost per square meter rate suggests that the project is anticipated to require a budget of approximately $2.65 million, covering the process from design development to construction.

40. Subject to consenting and approvals, construction is programmed to commence in mid-2024 and completed in late-2025.

41. Parks and Community Facility support the concept plan in principle and will continue to provide input in the developed and detailed design. The consequential opex for maintenance of the upgraded plaza will be accounted for in the future programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. The time required to obtain resource and building consents could impact the construction commencement date. To mitigate this risk, consents will be lodged at the earliest opportunity; and processes will be run in parallel when possible.

43. During construction, adjoining shop and property owners may face challenges such as noise, dust, vibrations, and limited accessibility. To address these challenges, clear communication, proactive engagement will be undertaken in advance of disruptions, to mitigate concerns.

Ngā koringa ā-muri

Next steps

44. Once the concept design is approved, Eke Panuku will move forward with the developed design and consenting phases of the project.

45. The Henderson-Massey Local Board will continue to be updated regularly on project progress through the developed design stage into the construction phase.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Appendix A - Catherine Plaza Refresh Feedback Report	145
b ⇩	Appendix B - Catherine Plaza Concept Design Document	167

Ngā kaihaina

Signatories

Authors

Yu-Ning Liu - Senior Strategic Project Manager

Authorisers

Kate Cumberpatch - Priority Location Director

Greer Clarke - Manager Area Operations

Adam Milina - Local Area Manager

Henderson-Massey Local Board

20 June 2023

Local Board views on the 19 North West Notice of Requirements lodged by Supporting Growth Alliance

File No.: CP2023/06988

Te take mō te pūrongo

Purpose of the report

1. To invite the Henderson-Massey Local Board to provide its views on 19 Notices of Requirement (NoR) lodged by the Supporting Growth Alliance (SGA) for new transportation projects in the North West.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on NoRs must consider local boards’ views on NoRs, if the relevant local boards choose to provide its views.

3. Each local board has a responsibility to communicate the interests and preferences of the people in its area on Auckland Council policy documents, including NoRs. A local board can present local views and preferences when expressed by the whole local board.

4. The Supporting Growth Alliance has lodged 19 NoRs on behalf of Auckland Transport and Waka Kotahi with Auckland Council (the council).

5. The NoRs were notified on 23 March 2023 and submissions closed on 24 April 2023. A breakdown on the number of submissions received on each NoR can be found in Attachment A.

6. This report is the mechanism for the local board to provide its views on the NoRs. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) provide local board views on the 19 Notices of Requirement lodged by the Supporting Growth Alliance for new transportation projects in the North West..

b) appoint a local board member to speak to the local board views at a hearing (if one is held) on the 19 Notices of Requirement lodged by the Supporting Growth Alliance for new transportation projects in the North West, if that is considered necessary by the local board.

c) delegate authority to the chairperson of Henderson-Massey Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the hearing (if one is held).

Horopaki

Context

7. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[1]}

8. The SGA NoRs seek to include 19 new designations in the Auckland Unitary Plan (AUP). Local boards must have the opportunity to provide their views where any process proposes a change to the AUP.

9. If the local board chooses to provide its views, the reporting planner includes those views in the hearing report. Local board views are included in the analysis of the NoRs, along with all submissions.

10. If appointed by resolution, local board members may present the local board’s views at the hearing, if one is held, to commissioners, who will make a recommendation on the NoRs.

11. Following receipt of the recommendation, the requiring authorities (in this case Auckland Transport and Waka Kotahi) are required to advise the council, within 30 working days, whether they accept or reject the recommendation in whole or in part. Once the council has received a decision from the requiring authorities, submitters will be advised and are then given an opportunity to lodge an appeal with the Environment Court if they are not satisfied with the outcome. The council will also have the opportunity at that stage to appeal the decision.

12. This report provides an overview of the NoRs and a summary of the key themes in submissions.

13. The report does not recommend what views the local board should convey. Staff cannot advise the local board as to what its views should be, as they will be involved in preparing the section 42A hearing report and making recommendations to the independent hearing commissioners.

Tātaritanga me ngā tohutohu

Analysis and advice

Notice of Requirement overview

14. The SGA has lodged 19 NoRs for designations under section 168 of the Resource Management Act 1991 (RMA) with the key objective to protect the land for future implementation of the required strategic transport corridors/infrastructure.

15. The designations will enable the route protection for these transportation projects. As a form of route protection, the designations seek to identify and appropriately protect the land necessary to enable the future construction, operation and maintenance of these required transport corridors / infrastructure.

16. The 19 NoRs have been lodged in three packages, being:

a. North West Strategic Package

b. Local North West Package

c. Red Hills Housing Infrastructure Fund Package.

17. Figures 1, 2 and 3 below identify the 19 transportation projects and their locations in the North West.

A map of a city

Description automatically generated with low confidence

Figure 1: Strategic NoRs

A map of a city

Description automatically generated with low confidence

Figure 2: North West Local Packages

A picture containing text, map, screenshot, atlas

Description automatically generated

Figure 3: North West HIF Packages

18. A list of projects and details on which requiring authority is responsible for each of the packages is as below.

North West Strategic Packages

· NoR S1: Alternative State Highway: A new dual carriageway motorway and the upgrade of Brigham Creek Interchange in Whenuapai

· NoR S2: State Highway 16 (SH16) Main Road (Huapai): Upgrade of the existing SH16 designation 6766 to provide for the road corridor upgrade, including shared footpaths and cycle lanes (active mode facilities) and realignment of the Station Road intersection with SH16

· NoR S3: Rapid Transit Corridor (Kumeū): New rapid transit corridor with shared footpath and cycle lane (active mode corridor)

· NoR KS: Kumeū Rapid Transit Station: New rapid transit station, including transport interchange facilities and accessway

· NoR HS: Huapai Rapid Transit Station: New rapid transit station, including transport interchange facilities, park and ride and accessway

· NoR S4: Access Road (Kumeū): Upgrade of Access Road with separate footpath and cycle lane.

North West Local Projects

· NoR W1: Trig Road (Whenuapai): Upgrade of Trig Road corridor to an urban arterial road with separate footpath and cycle lane

· NoR W2: Māmari Road (Whenuapai): Extension and upgrade of Māmari Road corridor to an urban arterial corridor with bus priority lanes and separate footpath and cycle lane

· NoR W3: Brigham Creek Road (Whenuapai): Upgrade of Brigham Creek Road corridor with separate footpath and cycle lane

· NoR W4: Spedding Road (Whenuapai): Upgrade of the existing Spedding Road corridor and new east and west extensions with separate footpath and cycle lane

· NoR W5: Hobsonville Road (Hobsonville): Alteration of the existing Hobsonville Road designation 1437 to widen the Hobsonville Road corridor between Oriel Avenue and Memorial Park Lane with separate footpath and cycle lane

· NoR RE1: Don Buck Road (Massey): Upgrade of Don Buck Road corridor with bus priority lanes and separate footpath and cycle lane

· NoR RE2: Fred Taylor Drive (Massey/Whenuapai): Alteration of the existing Fred Taylor Drive designation 1433 to provide for the upgrade of the Fred Taylor Drive corridor, with bus priority lanes and separate footpath and cycle lane

· NoR R1: Coatesville – Riverhead Highway: Upgrade of the southern section of the Coatesville-Riverhead Highway corridor to a rural arterial with shared footpath and cycle lane, and an upgrade of the northern section of the corridor to an urban arterial with shared footpath and cycle lane.

North West Housing Infrastructure Fund (HIF projects)

· NoR1: Redhills North-South Arterial Transport Corridor: New urban arterial transport corridor and upgrade of Don Buck and Royal Road intersections

· NoR2a: Redhills East-West Arterial Transport Corridor, Dunlop Road: New urban arterial transport corridor that intersects with Fred Taylor Drive and connects to the remaining east-west connection at the intersection with the Redhills north-south arterial corridor

· NoR2b: Redhills East-West Arterial Transport Corridor – Baker Lane: New urban arterial transport corridor that intersects with Fred Taylor Drive and connects to the intersection of the remaining east-west connection and Dunlop Road

· NoR2c: Redhills East-West Arterial Transport Corridor – Nixon Road Connection: New urban arterial transport corridor that intersects with the Redhills east-west arterial corridor on Dunlop Road. This includes the upgrade of the existing Red Hills Road/Nelson Road /Nixon Road intersection, and the existing Nixon Road/Henwood Road intersection

· TRHIF: Trig Road Corridor Upgrade (West Harbour): An upgrade of Trig Road to an urban arterial corridor. This includes the upgrade of the existing Hobsonville Road/Trig Road and Luckens Road/Trig Road intersections.

19. The SGA has undertaken feasibility studies of the transportation projects in these locations. No detailed design of the transportation projects has been undertaken at this stage. Proposed conditions applied to each NoR include the requirement for an establishment outline plan of works (OPW) for the construction and development of the transportation projects.

20. The SGA has advised that one regional resource consent is required at this stage for the TRHIF. TRHIF is the section of Trig Road between State Highway 18 and Hobsonville Road. Any other regional resource consents required for the remaining transport project will be sought concurrently with an application for approval of an OPW, once the transportation projects have been designed. The timing of these projects is dependent on funding becoming available.

Submissions received

21. A large number of submissions were made and a break-down of these has been provided in Attachment A. Attachment A sets out each NoR, submissions on these NoRs and which local board area they are located in.

22. The submissions in support and opposition were received from a mix of residents and businesses. The key submission themes are listed in Attachment B. These submissions have not been provided where they apply to each NoR as the themes were consistent across all NoRs.

23. Information on individual submissions and the summary of all decisions requested by submitters, will be included in the section 42A hearing report. A copy of each submission will be made publicly available in the near future on the Council website. Due to the large number of submissions, the submission themes have been included in Attachment B to this report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

25. It is noted that the NoRs provide for long term transport infrastructure which include transportation projects such as a bus-way. This will provide an alternative means of travel than car usage.

26. It is also noted that some areas of the transportation projects are located within the 1 percent Annual Exceedance Probability (AEP) flood plain and will need to manage the effects relating to flooding and storm water runoff.

27. The local board could consider if the private plan change:

· will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions

· prepare the region for the adverse impacts of climate change (i.e. does the private plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. Auckland Council’s Healthy Waters Department (Healthy Waters) has reviewed the NoRs prior to their notification, and will provide specialist advice for the section 42A hearing report.

29. Auckland Transport is the requiring authority for a number of the NoRs lodged with the council. The council has retained the services of a transport planning consultancy to provide technical reporting on the NoRs.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. The NoRs relative to the Henderson-Massey Local Board can be found in the tables of Attachment A.

31. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement responsibilities and operation of the local board.

32. The Assessment of Environmental Effects for these projects state that SGA engaged with the Henderson Massey Local Board, Rodney Local Board and Upper Harbour Local Board during the preparation of the NoRs.

33. This report is the mechanism for obtaining formal local board views. The independent hearings panel commissioners will consider local board views, if provided, when making recommendations to Auckland Transport and Waka Kotahi on the NoRs.

Tauākī whakaaweawe Māori

Māori impact statement

34. If the local board chooses to provide its views on the NoRs, it includes the opportunity to comment on matters that may be of interest or importance to Māori.

35. Throughout the preparation of these projects mana whenua have been considered a ‘partner’. Cultural Value Assessments have been provided by SGA to support the NoRs. Te Kawerau ā Maki has provided early feedback on the packages.

36. The NoRs were fully notified. Iwi authorities with an interest in the area were notified as part of that process. Te Kawerau ā Maki has made submissions on the NoRs.

Ngā ritenga ā-pūtea

Financial implications

37. There are no financial implications with the local board providing its views.

38. The local board is not exposed to any financial risk from providing its views.

39. The cost associated with processing NoRs is recoverable from the Auckland Transport and Waka Kotahi. The effects of development associated with the NoR on infrastructure (and any associated funding/financing issues) is a matter that will be addressed in the hearing reports and at the hearing.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. There is a risk that the local board will be unable to provide its views on the NoRs if it does not pass a resolution. This report provides:

· the mechanism for the Henderson-Massey Local Board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

41. If the local board chooses not to pass a resolution at this business meeting, these opportunities are foregone.

42. The power to provide local board views regarding the content of a NoR cannot be delegated to individual local board member(s).^{^[2]} This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

43. The reporting planner will report on any resolution(s) of the local board in the section 42A hearing reports. The local board member appointed to speak to the local board’s views will be informed of the hearing date and be invited to the hearing for that purpose.

44. The reporting planner will advise the local board of the recommendation(s) of the independent hearing commissioners and the decision on the NoRs by Auckland Transport and Waka Kotahi.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A Submission Break Down	193
b ⇩	Attachment B Submission Themes	195

Ngā kaihaina

Signatories

Authors

Todd Elder - Planner

Authorisers

John Duguid - General Manager - Plans and Places

Adam Milina - Local Area Manager

No.	Title	Page
a ⇩	Urgent Decision of the Henderson-Massey Local Board: Feedback on the Integrated Auckland Transport Plan, 23 May 2023	199

[1] Local Government (Auckland Council) Act 2009, ss15-16.

[2] Local Government Act 2002, Schedule 7, clause 36D.

Chairperson	Chris Carter
Deputy Chairperson	Member Brooke Loader
Members	Brenda Brady
	Peter Chan, JP
	Dan Collins
	Dr Will Flavell
	Oscar Kightley
	Ingrid Papau

Authors	Laura Hopkins - Democracy Advisor
Authorisers	Adam Milina - Local Area Manager