Agenda of Maungakiekie-Tāmaki Local Board

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 23 May 2023, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Esther Ducai and Manuel Walker - Glen Innes Eagles Basketball Club

Te take mō te pūrongo

Purpose of the report

1. To enable an opportunity for Esther Ducai and Manuel Walker to deliver a presentation to the local board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. On behalf of Glen Innes Eagles, Esther Ducai and Manuel Walker will be presenting their proposal to make the council building on 38A Elstree Avenue a clubhouse for the Glen Innes Eagles.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Thank Ester Ducai and Manuel Walker for their attendance and presentation.

Attachments

a 6 June 2023, Maungakiekie-Tāmaki Local Board Business Meeting: Item 8.1 - Deputation, Glen Innes Eagles Basketball Club, PowerPoint Presentation....................................... 109

8.2 Deputation: Maria Mariotti, Mercy Hospice project Honohia te Hapori - Partnership with community

Te take mō te pūrongo

Purpose of the report

1. To enable an opportunity for Maria Mariotti to deliver a presentation to the local board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. On behalf of Mercy Hospice, Maria Mariotti, Project Manager and Community Liaison, will be in attendance to present to the local board on a new project called “Honohia te Hapori” – Partnership with community, which seeks to “provide palliative care everywhere and to everybody” through partnerships with community groups and networks.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) whakamihi / thank Maria Mariotti, Honohia te Hapori Project Manager and Community Liaison, Te Korowai Atawahi Mercy Hospice for her attendance and deputation.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Maungakiekie-Tāmaki Local Board

20 June 2023

Draft Maungakiekie-Tāmaki Local Board Plan 2023

File No.: CP2023/07501

Te take mō te pūrongo

Purpose of the report

1. To adopt the statement of proposal for the Local Board Plan 2023, which includes the draft Local Board Plan 2023 and adopt the summary of the statement of proposal.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board adopt a local board plan by 31 October of the year following the triennial general election, using the special consultative procedure (SCP) to engage with their communities.

3. The consultation period for the SCP will take place from 13 July to 14 August 2023.

4. The draft Maungakiekie-Tāmaki Local Board Plan 2023 has been developed using feedback from the Annual Budget 2023/2024 consultation but before the Annual Budget 2023/2024 decisions were made.

5. The consultation process will seek the views and preferences of the public to inform the final plan.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the draft Maungakiekie-Tāmaki Local Board Plan 2023 for inclusion in the statement of proposal. (Attachment A)

b) delegate authority to the Chairperson to approve final changes to the draft Maungakiekie-Tāmaki Local Board Plan 2023.

c) adopt the statement of proposal for public consultation using the special consultative procedure. (Attachment C)

d) adopt the summary of the statement of proposal. (Attachment B)

e) approve the following Have Your Say events during the consultation period:

i. [Event name – Day, date, time – Venue]

ii. [Event name – Day, date, time – Venue]

f) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

i. local board members and chairperson

ii. General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii. any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

Horopaki

Context

5. The Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt their local board plan by 31 October of the year following an election

· use the special consultative procedure (SCP) to engage with their communities.

6. Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

7. The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

8. The financial outlook for the council has been impacted by ongoing broad economic factors such as rising inflation, higher interest rates, supply chain difficulties and a labour market squeeze as well as the COVID-19 pandemic impacts. The council consulted with the public in March 2023 on a proposal to address the then forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024, including a proposal to reduce local board funding.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The draft Maungakiekie-Tāmaki Local Board Plan 2023 (refer Attachment A) has been developed considering:

· previous community engagement, including engagement on the Annual Budget 2023/2024.

· subject matter expert advice from the council and other council organisations

· mana whenua and mataawaka

10. Targeted consultation was also undertaken in January to May 2023 through various activities with local community groups.

11. The draft Maungakiekie-Tāmaki Local Board Plan 2023 has been developed while the Annual Budget 2023/2024 was also being developed. It is possible that some of the priorities and preferences may need to change as a result of changes to local board funding.

Key features

12. Key features of the draft Maungakiekie-Tāmaki Local Board Plan 2023 include:

· Our People: Our people feel a sense of belonging and our diversity is celebrated. We prioritise support to those who need it most. Our community is empowered to lead and overcome challenges. Mana whenua and Māori are our treaty partners; Māori initiatives are Māori-led.

· Our Environment: Our arawai / waterways and whenua / land are healthy and thriving. We are resilient to the impacts of climate change. Mana whenua and our community are supported to be kaitiaki / guardians for our environment.

· Our Community: Our facilities and open spaces are accessible, cost-effective and fit-for-purpose. Te ao Māori is seen throughout our community. We plan for the future and are open to all the opportunities that can enable greater and more targeted investment in our community.

· Our Places: Growth in our rohe is well-planned and environmentally aware. We have connected neighbourhoods where people feel safe in our community. Our town centres, open spaces and facilities have a range of accessible and reliable transport links to get people to places. Our transport infrastructure is fit for purpose and supports future growth.

· Our Economy: Our town centres are thriving, and our businesses are resilient. We can live, work, and play locally. We are skilled and our businesses thrive. Our quality of life is high, and we can develop to our full potential.

Engagement approach for the SCP

13. The consultation period will run from 13 July to 14 August 2023.

14. Community groups will be contracted to deliver Have Your Say events recommended to be held in the Maungakiekie-Tāmaki Local Board area are: Further details of these events are yet to be confirmed.

15. The special consultative procedure requires the council to provide an opportunity for people to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates. The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public in relation to the local board plan, provides the opportunity for this spoken interaction.

Consultation documentation and translations

16. To support people to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

17. Hard copies and feedback forms will be available at all libraries and service centres or on request by calling 09 301 0101.

18. The draft local board plan will be available to view online at akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

19. To enable a wide reach across diverse communities, the feedback form and the summary of the statement of proposal will be translated into Te Reo Māori, simplified Chinese and Tongan.

Methods for obtaining feedback

20. Feedback will be gathered through the channels described below:

· online submission via akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

· Have Your Say face-to-face engagement events (spoken interaction)

· written submissions, for example pro formas and letters received by post or email

· verbal submission through telephone by calling 09 301 0101

· partnerships with community partners to obtain feedback from our diverse/hard to reach communities.

Processing feedback

21. Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan.

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Tauākī whakaaweawe āhuarangi

Climate impact statement

22. The draft Maungakiekie-Tāmaki Local Board Plan 2023 reflects the impacts of predicted climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area. 

23. The plan includes a section for Climate Action, as well as these considerations being addressed throughout the plan. Specific objectives and initiatives in the plan include:

· Support Ngāti Pāoa, Ngāti Whātua, Ngāi Tai ki Tāmaki, Ngāti Whātua Ōrākei, Te Kawerau a Maki, Te Ākitai Waiohua, Ngāti Te Ata, Ngaati Whanaunga, Ngāti Maru, and Te Patukirikiri, and other mana whenua to use their mātauranga Māori (Māori knowledge) to inform environmental initiatives across our local area.

· Investigate opportunities for Māori-led environmental and climate action initiatives

· Support initiatives focused on improving water quality and biodiversity in our waterways, and marine environment.

· Investigate opportunities for collaborative water quality projects with mana whenua and neighbouring local boards, including through the Tāmaki Estuary Environmental Forum and Manukau Harbour Forum

· Continue implementing our Maungakiekie-Tāmaki Ngahere Action Plan 2021, to enhance, maintain and protect the urban ngahere / forest in our parks, streets and public open spaces

· plant control, particular around our significant ecological areas such as Wai-O-Taiki Nature Reserve and Cornwall Park to support the Pest Free Auckland initiative

· Investigate opportunities for community-led low carbon food initiatives, such as projects that help residents grow their own food

· Continue to work with Onehunga Community Recycling Centre to promote its use as a local hub for waste minimisation education, employment and enterprise

· Support the development of Shoreline Adaption Plans and implement local Shoreline Adaptation Plans once finalised, ensuring a long-term adaptation strategy for council-owned land and assets, ensuring our local land and assets are managed well in response to coastal hazards and climate impacts.

· Develop a local emergency response plan, to ensure our communities feel prepared for future emergencies, including natural disasters such as severe weather events

· Support rangatahi as leaders in climate action and investigate opportunities for rangatahi-led environmental and climate initiatives

· Work with community groups and key agencies to support the development of sustainable, resilient communities

24. The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. The approval of the Maungakiekie-Tāmaki draft Local Board Plan 2023 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The local board’s views have informed the development of the draft Maungakiekie-Tāmaki Local Board Plan 2023 through a series of workshops from November 2022 to June 2023.

Tauākī whakaaweawe Māori

Māori impact statement

27. Staff engaged with mana whenua using a coordinated, region-wide approach, enabling all 19 Tāmaki Makaurau mana whenua to be involved during the early engagement phase of the Local Board Plans project, commencing late 2022.

28. This engagement approach has been developed in close consultation with Ngā Mātārae.

29. During early engagement all mana whenua were asked to indicate which local areas they were specifically interested in. This advice has guided subsequent engagement led by Engagement Advisors.

30. The following mana whenua have indicated an interest in this Local Board Area:

· Ngāti Pāoa,

· Ngāti Whātua,

· Ngāi Tai ki Tāmaki,

· Ngāti Whātua Ōrākei,

· Te Kawerau a Maki,

· Ngāti Tamaoho,

· Te Ākitai Waiohua,

· Ngāti Te Ata,

· Ngaati Whanaunga,

· Ngāti Maru,

· Ngāti Tamaterā,

· Te Patukirikiri,

· Ngāti Hako,

· Waikato.

31. Key aspects of the engagement approach have included the commencement of early engagement on local board plan development, the Annual Budget consultation and early engagement on draft local board plans, which is currently under way. All mana whenua who have indicated an interest in the local board area have been contacted and invited to attend information sessions online, following which will receive the draft local board plan for their input. For any mana whenua wanting to meet directly with the local board, a hui will be arranged.

33. Engagement with mataawaka has been conducted in-line with engagement plans, developed and delivered by Local Board Engagement Advisors. Key community groups within the local board area will be contracted to deliver engagements with mataawaka.

34. Mana whenua and mataawaka aspirations and priorities include: 

· Environmental outcomes

· Education and training

· Economic recovery

35. These views have been considered in the draft Maungakiekie-Tāmaki Local Board Plan 2023.

36. Mana whenua are currently being invited to provide feedback on draft local board plans both directly to local boards and via the SCP.

37. Mataawaka are being encouraged to make formal submissions via the SCP

Ngā ritenga ā-pūtea

Financial implications

40. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

41. The total engagement budget for Maungakiekie-Tāmaki Local Board is $8,575.00 which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. There is a risk in approving the draft xxx Local Board Plan 2023 for public consultation while the full social and economic effects of any operational funding reductions on the community are not yet determined. The consultation process will seek the views and preferences of the public to inform the final plan.

Ngā koringa ā-muri

Next steps

43. Following adoption, the statement of proposal, including the draft Maungakiekie-Tāmaki Local Board Plan 2023, will be available for public consultation from 13 July to 14 August 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Mal Ahmu – Senior Local Board Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Victoria Villaraza - Local Area Manager

Maungakiekie-Tāmaki Local Board

20 June 2023

Adoption of the Maungakiekie-Tāmaki Local Board Agreement 2023/2024

File No.: CP2023/07401

Te take mō te pūrongo

Purpose of the report

1. To adopt the local content for the Annual Budget, which includes the Maungakiekie-Tāmaki Local Board Agreement 2023/2024, the message from the chair, and local board advocacy.

2. To adopt a local fees and charges schedule for 2023/2024.

Whakarāpopototanga matua

Executive summary

3. Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

4. From 28 February to 28 March 2023, council consulted on the proposed Annual Budget 2023/2024. Local boards considered this feedback and then held discussions with the Governing Body on 17 May 2023 on regional issues, community feedback, key local board initiatives and advocacy areas.

5. Local boards have now considered local content for the Annual Budget 2023/2024 which includes a local board agreement, a message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2023/2024.

6. On 29 June 2023, the Governing Body will meet to adopt Auckland Council’s Annual Budget 2023/2024, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) adopt the local content for the Annual Budget, which includes the Maungakiekie-Tāmaki Local Board Agreement 2023/2024, the message from the chair, and approved local board advocacy (Attachment A)

b) adopt a local fees and charges schedule for 2023/2024 (Attachment B)

c) delegate authority to the Chair to make any final changes to the local content for the Annual Budget 2023/2024 (the Maungakiekie-Tāmaki Local Board Agreement 2023/2024, message from the chair, and local board advocacy)

d) note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2023/2024, including each Local Board Agreement, on 29 June 2023.

Horopaki

Context

7. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans outline the priorities and preferences of the communities within the local board area in respect of the level and nature of local activities to be provided by the Auckland Council over a 3-year period, and provide the basis for the development of annual local board agreements. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

8. Throughout the development of the Annual Budget 2023/2024, local board chairs (or delegated local board representatives) have had the opportunity to attend Governing Body workshops on key topics and provide local board views on regional issues being considered as part of the Annual Budget 2023/2024.

9. Auckland Council has faced ongoing budget challenges, and recent and rapid increases in inflation and interest rates have placed significant pressure on the council’s financial position.

10. From 28 February to 28 March 2023, the council consulted with the public on a proposal to address the forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024. The council’s proposed response to mitigate the budget pressures for 2023/2024 included a proposed reduction of $16 million to local board operational funding – this would require the Maungakiekie-Tāmaki Local Board to reduce its planned operating spend by $671,000.

11. Two locally held events were held in the Maungakiekie-Tāmaki Local Board area to engage with the community and seek feedback on both regional and local proposals.

12. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the Maungakiekie-Tāmaki Local Board May business meeting agenda.

13. Local boards considered this feedback, and then held discussions with the Governing Body at a workshop on 17 May 2023 on regional issues, community feedback and key local board initiatives and advocacy areas.

14. The Maungakiekie-Tāmaki Local Board also approved advocacy initiatives for the Annual Budget 2023/2024 at the 2 May business meeting (resolution number MT/2023/41)

15. At its 8 June 2023 meeting, the Governing Body made decisions on the Annual Budget – including a reduction of $4 million to local board operational funding – this requires the Maungakiekie-Tāmaki Local Board to reduce its planned operating spend by $182,000 (Giving the Maungakiekie-Tāmaki Local Board $490,000 more funding than proposed in consultation)

Tātaritanga me ngā tohutohu

Analysis and advice

Local board agreement

16. Both staff and the local board have reviewed the local feedback received as part of consultation on the Annual Budget 2023/2024 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the Annual Budget 2023/2024 (Attachment A), including the Local Board Agreement 2023/2024, the message from the chair, and local board advocacy.

Local Fees and Charges

17. The review of local fees and charges for Active Communities services has been split into two phases due to its size and complexity. The first phase was for bookable spaces for hire for council managed sites. This process will standardise the variations and inconsistencies in the existing pricing and discount frameworks currently inherited from legacy councils.

18. The discount structure was simplified to enable discounts to be targeted to specific community outcomes (e.g., youth focus, disability focus, community groups, etc.). The criteria for the standardised community outcome discounts are established and guided by the relevant local board. The proposed discount structure is aligned to the existing framework that is well known and has successfully operated as part of the Venue Hire portfolio for several years.

19. Fee changes are usually implemented in February each year, as customers are more likely to book spaces at the beginning of the calendar year. However, no changes to Active Communities fees were made in February 2023 as consultation on the proposed changes was taking place at that time. It is proposed that the adopted changes are implemented from 1 July 2023.

20. This proposal will ensure that those hiring facilities are treated fairly across the city and provide a baseline for the second phase of the review that considers the appropriate level of cost recovery. The overall revenue impact of the changes is small. While some increases are high in percentage terms, they are small in absolute dollar value and relative to the scale of the facility being hired e.g., an entire pool.

21. All other local fees and charges increase by an inflationary adjustment of 7.5 per cent.

22. It is recommended that local boards adopt the local fees and charges schedule for 2023/2024 including the criteria for community discount for Active Communities Bookable Spaces (Attachment B).

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

24. Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects the council chooses to progress with will be assessed as part of the relevant reporting requirements.

25. Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impacts, build resilience to climate impacts, and restore the natural environment.

26. Local boards worked with council departments to develop their local board work programmes for 2023/2024 that will be adopted at July business meetings. The draft local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. This report seeks local board adoption of its content for the Annual Budget 2023/2024 and other associated material, including the Local Board Agreement 2023/2024.

Tauākī whakaaweawe Māori

Māori impact statement

28. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.

29. Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant, the wider Māori community.

30. Of those who submitted on the Annual Budget 2023/2024 from the Maungakiekie-Tāmaki Local Board area 233 identified as Māori. These submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.

31. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

32. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset-based services (ABS) funding to projects and services for the 2023/2024 financial year.

33. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the10-year Budget 2021-2031), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

34. Funding for ABS is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

35. A local fees and charges schedule for 2023/2024 is adopted alongside the Local Board Agreement 2023/2024. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. Decisions on the local content of the Annual Budget 2023/2024, including the Local Board Agreement 2023/2024 and a local fees and charges schedule for 2023/2024, are required by 22 June 2023 to ensure the Governing Body can adopt the final Annual Budget 2023/2024, including each Local Board Agreement, at its 29 June 2023 meeting.

Ngā koringa ā-muri

Next steps

37. The resolutions of this meeting will be reported to the Governing Body on 29 June 2023 when it meets to adopt the Annual Budget 2023/2024, including 21 local board agreements.

38. It is possible that minor changes may need to be made to the attachments before the Annual Budget 2023/2024 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

39. Local board agreements set the priorities and budget envelopes for each financial year. work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in July 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
B.	Maungakiekie-Tāmaki Local Board Fees and Charges Schedule	29

Ngā kaihaina

Signatories

Authors

Renee Burgers - Lead Advisor Plans and Programmes

Samantha Tan Rodrigo - Local Board Advisor

Authorisers

Victoria Villaraza - Local Area Manager

Louise Mason - General Manager Local Board Services

Maungakiekie-Tāmaki Local Board

20 June 2023

Deliberative Democracy Pilot - Youth Hauora (Wellbeing)

File No.: CP2023/07328

Te take mō te pūrongo

Purpose of the report

1. To present the report on the Deliberative Democracy Pilot – Youth Hauora (Wellbeing).

Whakarāpopototanga matua

Executive summary

2. A recent study, Reimagining Tāmaki Makaurau Auckland: harnessing the region’s potential, was done by University of Auckland’s, Koi Tū: The Centre for Informed Futures. It found that Auckland Council needs to improve its engagement with youth, particularly Māori and Pasifika.

3. To address this, Maungakiekie-Tāmaki and Waitematā Local Boards were invited to participate in a Deliberative Democracy Pilot to improve local youth engagement, and to help inform the development of the local board plan.

4. As part of the pilot, a project team was developed consisting of various community leaders within the local board area that work with rangatahi on a daily basis. The project teams’ purpose was to develop the criteria for youth participants and design how to workshop and shape the key question for youth.

5. To shape the pilot, the focus was on the key question, ‘how can council best support your hauora/wellbeing?’, in particular:

· making our community facilities a safe space for youth to learn and have a sense of belonging in the community

· empowering rangatahi to be leaders in the community with diversity and inclusion of all young voices

· for youth to feel connected, engaged, and have a strong local identity and sense of belonging.

6. At the recruitment stage, invitations were sent out on social media, and emailed out to all schools, sports clubs, and community organisations within the Maungakiekie-Tāmaki Local Board area. A total of thirteen participants registered for the pilot.

7. Workshops were held over two days: 23 May 2023 at the Onehunga Library & Community Centre, and 30 May 2023 at Te Oro Music & Arts Centre.

8. On 23 May 2023, a wellbeing/hauora workshop was held with participants, followed by a visit to Auckland Town Hall to attend a Governing Body business meeting. This gave them a better understanding of how council operates, and how decisions are made at a regional level, (attachment A refers to the activities of 23 May).

9. On 30 May 2023, two world café sessions were run where participants could engage with subject matter experts (SMEs) around various issues pertaining to youth wellbeing/hauora. Participants developed their final proposal, (attachment B of the report refers to the activities of 30 May).

10. At the end of the pilot, local board members attended a session, where the two youth participant groups presented their recommendations to the board to consider in the Maungakiekie-Tāmaki Local Board Plan.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the Deliberative Democracy Pilot – Youth Hauora (Wellbeing) report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Deliberative Democracy Pilot - Youth Hauora (Wellbeing): Day 1: 23 May 2023	33
b ⇩	Deliberative Democracy Pilot - Youth Hauora (Wellbeing): Day 2: 30 May 2023	35

Ngā kaihaina

Signatories

Author	Tracey Freeman - Engagement Advisor
Authoriser	Victoria Villaraza - Local Area Manager

Maungakiekie-Tāmaki Local Board

20 June 2023

Maungakiekie-Tāmaki Quick Response Round One 2022/2023, grant allocations

File No.: CP2023/07233

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Maungakiekie-Tāmaki Quick Response Round One 2022/2023(Attachment B).

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for the Maungakiekie-Tāmaki Quick Response Round One 2022/2023 (Attachment B).

3. The Maungakiekie-Tāmaki Local Board adopted the Maungakiekie-Tāmaki Local Board Community Grants Programme 2022/2023 on 24 May 2022 (Attachment A). The document sets application guidelines for community contestable grants.

4. The local board has set a total community grants budget of $115,154 for the 2022/2023 financial year. An additional fund of $21,647 (Resolution number MT/2023/47) was allocated to the community grants budget. A total of $115,582.28 was allocated in the previous grant rounds. This leaves a total of $21,218.72 to be allocated to one quick response round.

5. Fourteen applications were received for Maungakiekie-Tāmaki Quick Response Round One 2022/2023, requesting a total of $33,734.33.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) agree to fund, part-fund or decline each application in Maungakiekie-Tāmaki Quick Response Round One 2022/2023, listed in Table One below:

Table One: Maungakiekie-Tāmaki Quick Response Round One 2022/2023

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2311-108	The Auckland Opera Studio Foundation	Arts and culture	Towards collaborative pianist fee to deliver Opera Scholarship Award project at The Auckland Opera Studio	$2,000.00	Eligible
QR2311-112	David Riley	Arts and culture	Towards video record cost to record the progress of Streets Celebration project at Bailey Road School	$2,000.00	Eligible
QR2311-119	Action Education Incorporated	Arts and culture	Towards the costs to deliver eight Spoken Word Poetry workshops at One Tree Hill College	$2,000.00	Eligible
QR2311-101	Onehunga Toy Library	Community	Towards purchasing and replacing new toys for the Onehunga Toy Library	$1,734.33	Eligible
QR2311-106	Habitat for Humanity Northern Region	Community	Towards administration costs including prizes and catering for the Volunteer and Networking Event from 3 July 2023 to 15 December 2023.	$2,000.00	Eligible
QR2311-111	Rina Kopu	Community	Towards venue, food, water, and entertainment to deliver Big Bold Beautiful Fashion show	$1,000.00	Eligible
QR2311-113	The North Shore Budget Service Incorporated	Community	Towards the purchase of a new printer for North Shore Budget Service	$2,000.00	Eligible
QR2311-114	The Upside Downs Education Trust	Community	Towards speech and language therapy cost for Maungakiekie-Tāmaki children living with Down syndrome for one year	$2,000.00	Eligible
QR2311-115	Great Potentials Foundation	Community	Towards costs to replace four mobile phones at Great Potentials Foundation	$2,000.00	Eligible
QR2311-116	Youthline Auckland Charitable Trust	Community	Towards a contribution of annual costs to supervise and train volunteers at the Youthline House in Papatoetoe	$2,000.00	Eligible
QR2311-102	Auckland Region Outrigger Canoe Association Incorporated	Sport and recreation	Towards the infrastructure and admin costs of the Auckland Regional Waka Ama Sprint Champs	$10,000.00	Ineligible
QR2311-104	Otahuhu Town Hall Community Centre Incorporated	Sport and recreation	Towards T-shirts, projector, sports equipment and stationary cost to deliver visual sessions for a young girls/women development program from 3 July 2023 to 7 August 2023.	$2,000.00	Eligible
QR2311-109	St George’s Rowing Club Incorporated	Sport and recreation	Towards the coaching fee for a pilot club-aged winter rowing programme	$2,000.00	Eligible
QR2311-118	Teve-Mani Mealamu	Sport and recreation	Towards travel costs for one junior to participate in the New Zealand Junior Rugby Festival in Queenstown	$1,000.00	Eligible
Total				$33,734.33

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Maungakiekie-Tāmaki Local Board adopted the Maungakiekie-Tāmaki Local Board Community Grants Programme 2022/2023 on 24 May 2022 (Attachment A). The document sets application guidelines for community contestable grants.

10. The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

· local food production and food waste reduction

· decreasing use of single-occupancy transport options

· home energy efficiency and community renewable energy generation

· local tree planting and streamside revegetation

· education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Maungakiekie-Tāmaki Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

16. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

17. A summary of each application received through Maungakiekie-Tāmaki Quick Response Round One 2022/2023 is provided in Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grants processes.

19. Nine applicants applying to Maungakiekie-Tāmaki Quick Response Round One 2022/2023 indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

20. The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

21. The local board has set a total community grants budget of $115,154 for the 2022/2023 financial year. An additional fund of $21,647 (Resolution number MT/2023/47) was allocated to the community grants budget. A total of $115,582.28 was allocated in the previous grant rounds. This leaves a total of $21,218.72 to be allocated to one quick response round.

22. Fourteen applications were received for Maungakiekie-Tāmaki Quick Response Round One 2022/2023, requesting a total of $33,734.33.

23. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Maungakiekie-Tāmaki Local Board allocating funding for round one of the quick response grants, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki Local Board Grants Programme 2022/2023	43
b	Maungakiekie-Tāmaki Quick Response Round One 2022/2023 Grant Applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Victoria Villaraza - Local Area Manager

Maungakiekie-Tāmaki Local Board

20 June 2023

Local Board Transport Capital Fund

File No.: CP2023/07448

Te take mō te pūrongo

Purpose of the report

1. To seek approval for the allocation of the 2023-2025 Maungakiekie-Tāmaki Local Board’s transport capital fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. Auckland Transport (AT) manages the Local Board Transport Capital Fund on behalf of Maungakiekie-Tāmaki Local Board. AT provides advice to support local board decision-making. A decision relating to the allocation of the Local Board Transport Capital Fund is being sought.

3. The indicative budget for the Maungakiekie-Tāmaki Local Board this political term is $2,080,000 million.

4. Last political term, the Maungakiekie-Tāmaki Local Board allocated budget to a pedestrian crossing at 33 Tripoli Road and a roundabout at the intersection of Grey Street and Onehunga Mall. Further budget from this political term is needed to bring these projects to completion.

5. In this report, AT recommends that the local board allocate $825,000 to new projects being pedestrian improvement projects in Ruawai Road and Maroa Road and improving connections between the cycle path on Panmure Bridge and the Tamaki Estuary pathway at Panmure Wharf.

6. The indicative costs of the recommended projects is $1,880,000 which will leave a small amount to cover any increase in project scope which may be identified during design or may be used to provide a small local project such as a bus shelter.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) allocate the Local Board Transport Capital Fund 2022-2025 in part as follows:

i. approve the allocation of $830,000 to complete through to construction the Onehunga Mall/Grey Street roundabout.

ii. approve the allocation of $225,000 to complete through to construction the raised zebra crossing at 33 Tripoli Road, Panmure.

iii. approve the allocation of $375,000 for a pedestrian facility to support Oranga School at 17 Maroa Road, One Tree Hill.

iv. approve the allocation of $150,000 to provide wayfinding and safety improvements for cyclists between Panmure Wharf and Panmure Bridge.

v. approve the allocation of $300,000 to provide safer pedestrian facilities at 92 Ruawai Road to support Sylvia Park School children and One Tree Hill College students.

Horopaki

Context

7. The Local Board Transport Capital Fund is an AT fund established in 2012, to allow local boards to deliver small projects in their local area that would not normally be prioritised by Auckland Transport. The indicative budget for Maungakiekie-Tāmaki Local Board’s allocation of LBTCF for the 2022 – 2025 political term is $2,080,000 million.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Workshops to gather suggestions for the local board transport capital projects began with the Maungakiekie-Tāmaki Local Board early in 2023. The first workshop sought to gather new ideas for worthwhile projects as well as present some suggestions from members of the public or from local schools.

9. AT followed this up in May 2023 with a second workshop that provided board members with high level costings for projects and the opportunity to highlight their priorities.

10. In the mix of new ideas were also two projects from the last political term that have been through the design and consultation process but await renewed funding this political term. These projects are the Onehunga Mall/Grey Street roundabout in Onehunga and the pedestrian facility at 33 Tripoli Road, Panmure,

11. Auckland Transport’s advice is that the board should start by supporting the above two projects that are already in the programme, being the Onehunga Mall/Grey Street roundabout and the pedestrian facility on Tripoli Road in Panmure. This ensures that historic investments are not lost, maintains the integrity of the board’s previous decision-making and maximizes the efficiency of delivery.

12. New projects suggested for funding are two pedestrian facilities on Maroa Road and Ruawai Road to support safety for school children moving in the area. The other new project is wayfinding and safety improvements for cyclists moving between the cycleway on Panmure Bridge and the Tamaki Estuary shared path.

Project Details

Onehunga Mall/ Grey Street roundabout	Additional funding is required for this project which began in the previous political term. The project will provide a roundabout with raised pedestrian zebras at all four legs of the roundabout.	$830,000
Pedestrian facility at 33 Tripoli Road, Panmure.	Additional funding is required for this project which began in the previous political term. The project will provide a raised zebra crossing	$225,000
Pedestrian facility at 17 Maroa Road, One Tree Hill	This is a new project requested by Oranga School. It would provide a safe crossing point for school children on Maroa Road.	$375,000
Panmure Bridge to Panmure Wharf connections	This is a new project suggested by the local board which seeks to improve the connection between the cyclepath on Panmure Bridge and the Tamaki Estuary shared path that begins at Panmure Wharf. The project could include wayfinding and safety improvements.	$150,000
Pedestrian facility at 92 Ruawai Road	A new request from the public to improve safety for pedestrians. Many children cross here to access a walkway to Sylvia Park School and other students cross here to use the bus service to One Tree Hill college.	$300,000

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. Auckland Council has declared a climate emergency and has developed Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

14. AT therefore urges the Maungakiekie- Tāmaki Local Board to consider prioritisation of projects that help reduce carbon emissions.

15. All of the proposed projects above will encourage either safe walking or cycling and make a contribution to reduce carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. Any engagement required with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Maungakiekie- Tāmaki Local Board discussed this programme of work at two workshops with Auckland Transport. This report reflects the views of the local board as expressed in the workshops.

Tauākī whakaaweawe Māori

Māori impact statement

18. The actions being consider do not have specific impacts on Māori. Both Auckland Transport and Auckland Council are committed to meeting their responsibilities under Te Tiriti o Waitangi (the Treaty of Waitangi) and its broader legal obligations in being more responsible or effective to Māori. Auckland Transport’s Maori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

19. Any Auckland Transport project that requires consultation with iwi will include that activity within its project plan.

Ngā ritenga ā-pūtea

Financial implications

20. This report requires consideration of a significant financial commitment of up to $1,880,000 by the Maungakiekie- Tāmaki Local Board. This will leave $200,000 remaining in the local board’s transport capital fund.

21. The costs calculated are based on estimates and it is possible that costs on some projects may be under or over the estimations.

22. Having a buffer of $200,000 will provide more certainty that the projects can be delivered and may even allow an additional small project to be funded further down the track.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. As resources are constrained, delaying decision making could have a significant impact on delivery timelines.

24. There are a number of fully funded projects across the region from the last political term that still need to be delivered. As resources are constrained, and in order to complete these projects from last term, AT may need to delay the investigation of new projects until while completing these projects. This means that the timeframe for AT to come back to the local board for further decision-making with confirmed costs and concept designs for the new projects, is likely the first quarter of 2024.

25. There is a risk that some new projects may cost more than is budgeted in this report, but equally some projects may reduce in scope after further investigation work is carried out. For instance, some sites may merit pedestrian refuges rather than raised crossings. This will be discussed with the local board once further investigation work is completed.

26. As resources and budgets are constrained, delaying decision making means that there is less time for planning for the investigation, design, and subsequent delivery of the projects that the local board wishes to progress. Timely decision making will provide the best opportunity for these projects to be delivered in the current political term.

Ngā koringa ā-muri

Next steps

27. Auckland Transport will take note of the local board’s confirmed projects come back to the local board initial concepts are completed and costs for the projects are better understood.

28. Concepts and costs for the selected projects will be discussed at workshops with the local board and depending on the feedback received, they will then proceed to public consultation.

29. After public consultation, detailed design is completed and at this stage the local board will be requested to confirm the projects for delivery.

30. Throughout the concept and design process, Auckland Transport will keep the local board updated and when a decision is required, a report will be made to a public meeting so the members can consider it and decide on next steps.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Lorna Stewart, Elected Member Relationship Partner

Authorisers

Caroline Tauevihi, Manager Communications, Central Hub (Acting)

Victoria Villaraza - Local Area Manager

Maungakiekie-Tāmaki Local Board

20 June 2023

Transfer of the Panmure Sign to the Maungakiekie-Tāmaki Local Board

File No.: CP2023/07620

Te take mō te pūrongo

Purpose of the report

1. To confirm Auckland Transport’s transfer of the Panmure Sign and an associated budget of $250,000 to the Maungakiekie-Tāmaki Local Board.

Whakarāpopototanga matua

Executive summary

2. Prior to the start of the AMETI Eastern Busway Project, the Panmure Sign was a feature of the big roundabout in Panmure. Construction of the busway and constraints within the footprint has resulted in the sign not being able to be reinstated in its original position.

3. A structural and geotechnical feasibility assessment (refer to Appendix A) concluded that the structural capacity of the existing Panmure Sign is not strong enough to meet current building standards. The report recommends to not reinstate the existing Panmure Sign as its potential failure would be a public safety risk.

4. The local board received this report at its 30 November 2021 business meeting, where it declined accepting the sign. In June 2022 Auckland Transport (AT) offered to store the sign for a period of one year, through to 30 June 2023, in order for the local board to reconsider its decision.

5. Although not required to by conditions of the consent, Auckland Transport will provide $250,000 if the sign is transferred to the local board. It will be at the discretion of the local board to determine the future of the sign and the appropriate use of the funds.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve Auckland Transport’s transfer of the asset, Panmure Sign, as a local board asset.

b) accept Auckland Transport’s offer of $250,000

Horopaki

Context

6. The local board received this report at its 30 November 2021 business meeting. At this meeting the local board resolved to (MT/2021/191):

That the Maungakiekie-Tāmaki Local Board:

a) note the concerns of the community regarding the reinstatement of the Panmure sign

b) decline Auckland Transport’s transferal of the asset, Panmure Sign, as a local board asset, and offer of $250,000.

c) thank Auckland Transport for the proposal and request that they continue working with the Local Board and the Panmure community to resolve this issue within Auckland Transport’s remit. CARRIED

7. Following this decision, a number of community groups asked to take ownership of the sign. AT workshopped again with the local board in June 2022, providing information about the opportunity to work with these community groups and asking the local board to reconsider its position. The local board did not have the information it required to make a decision in June 2022. Auckland Transport responded to the board with a memo outlining that AT will offer to store the sign for a period of one year, through to 30 June 2023.

8. This report is to confirm whether the board want to accept AT’s offer, if not accepted the AT will dispose of the sign

9. The AMETI - Eastern Busway involves construction, operation and maintenance of a multi modal transport corridor providing for better connections and accessibility between (and within) Panmure and Pakuranga town centres for all transport users.

10. It includes a segregated busway from Panmure Station to the Pakuranga Town Centre, improved pedestrian and cycling facilities, and the construction of a new busway bridge across the Tāmaki River adjacent to and along the northern side of the existing Panmure Bridge to accommodate people on buses, cycling and walking. The project also includes ancillary activities to mitigate adverse effects (including effects on cultural values). Construction commenced on 19 April 2019. Phase 1 of the project was completed in December 2021.

11. As a consequence of the reconfiguration of the Panmure roundabout to a signalised intersection, the Panmure Sign was removed at the start of construction and has subsequently been stored by Auckland Transport at a safe storage facility off site.

12. The sign was commissioned in 1994 by John Fallon. Its look was inspired by 1950s themes of space, stars and atoms as a homage to Panmure’s boom from the 1940s to the 1960s. It does not meet the definition of ‘historic heritage’. In addition, it is not identified as a scheduled heritage item within the Auckland Unitary Plan (Operative in Part).

13. Removal of the sign was addressed during the consenting phase of the project and was not challenged during the submission process. Furthermore, retention is not required by the consent to mitigate landscape or visual effects. Accordingly, there are no conditions of consent that require Auckland Transport to reinstate the sign.

14. The sign cannot go back to the original position due to site constraints within the project footprint, there is simply not space within the new layout.

15. Although not obligated by conditions of consent, Auckland Transport (AT) will provide the local board with $250,000, if the sign is transferred to the local board. It will be at the discretion of the local board to determine the future of the sign and the appropriate use of the funds.

Tātaritanga me ngā tohutohu

Analysis and advice

16. A structural and geotechnical feasibility assessment undertaken by Beca in August 2020 (refer to Appendix A) concluded that the structural capacity of the existing Panmure Sign, built 1994, has insufficient flexural capacity so cannot bend and flex to meet the requirements of current building standards. Permanent loads and wind loads were determined from current AS/NZS1170 standards. The sign was assessed for a 25-year design life based on guidance from AS/NZS1170 and TNZ P/24.

17. Based on these findings Beca do not recommend reinstating the existing Panmure Sign as its potential failure would be a public safety risk.

18. Stellar Projects undertook a cost analysis in November 2020 (refer to Appendix B) to determine costs associated with fabricating a new sign that complies with current building code regulations versus retrofitting the existing Panmure Sign. Stellar Projects concluded a new sign of similar size would cost $234,723.20 (excluding GST) compared with $308,438.11(excluding GST) to retrofit the existing sign. Both figures include a 20% contingency allowance for any unknowns such as; unforeseen ground conditions, archaeology and consultation.

19. The sum of $250,000 originally offered to the Local Board at its 30 November 2021 business meeting is based on the cost analysis undertaken by Stellar Projects in November 2020 (refer to Appendix B) for the construction of a new sign that complies with current building code standards.

20. Auckland Transport’s advice is that future decisions on the location of the Panmure sign is outside the AMETI-Eastern Busway project scope.

21. If the budget is accepted, it will be at the discretion of the local board to determine the future of the sign and the appropriate use of the funds. This will be discussed in conjunction with the 2023/2024 work programme development.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. Auckland Transport’s core role is providing alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the public transport network. AMETI-Eastern Busway contributes directly to these goals and includes the provision of emission neutral (walking and cycling) and low emission (public transport and ride sharing) modes of transportation.

23. While the project will contribute significantly to reducing the carbon footprint of East Auckland the Panmure Sign in and of itself does not have a measurable climate impact

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. Auckland Transport worked closely with Auckland Council during the consenting phase of the Project.

25. With regard to this particular matter, it has been discussed with representatives from Eke Panuku, Auckland Transport and Auckland Council. The most significant financial impact is on Community Facilities, the council department that will hold and manage the $ 250,000 if it is approved by the local board.

26. The estimate provided by Stella was based on three sites in the road corridor that are no-longer available as they sit inside the AMETI footprint. Further geotechnical, iwi and community consultation will be required to find a suitable location for the sign within the local boards park extent.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. This paper formalises ongoing discussions held between the project team and the Maungakiekie-Tāmaki Local Board regarding Auckland Transport’s position.

28. The local board received this report at its 30 November 2021 business meeting. At this meeting the local board resolved to (MT/2021/191):

That the Maungakiekie-Tāmaki Local Board:

a) note the concerns of the community regarding the reinstatement of the Panmure sign

b) decline Auckland Transport’s transferal of the asset, Panmure Sign, as a local board asset, and offer of $250,000.

c) thank Auckland Transport for the proposal and request that they continue working with the Local Board and the Panmure community to resolve this issue within Auckland Transport’s remit. CARRIED

29. Following this decision, Auckland Transport responded to the board with a memo outlining that AT will offer to store the sign for a period of one year, through to 30 June 2023.

30. This report is to confirm whether the board want to accept AT’s offer, if not accepted the AT will dispose of the sign.

Tauākī whakaaweawe Māori

Māori impact statement

31. The reinstatement of the Panmure Sign within the project designation was presented to the collective mana whenua project table who have self-identified their cultural interest in AMETI – Eastern Busway at via the monthly Kaitiaki Forum on 30 July 2020.

32. Overall, the collective does not support reinstatement of the sign within the footprint of the project. Specifically, the collective stated that if reinstatement of the Panmure Sign is agreed its placement should not detract from the cultural recognition elements that highlight the cultural relationship of mana whenua with the land directly affected by the project.

Ngā ritenga ā-pūtea

Financial implications

33. This report has a significant financial implication in that acceptance of the report will allow Auckland Transport to transfer $250,000 to the Maungakiekie-Tāmaki Local Board to use at its discretion.

34. Auckland Transport confirms that the AMETI Project has sufficient funds available for the immediate transfer of $250,000 to the Local Board.

35. In addition, Auckland Transport will cover all costs associated with the physical transfer of the Panmure Sign from the current off-site storage facility to the nominated storage destination of the Maungakiekie-Tāmaki Local Board. Following transfer, any ongoing storage costs occurred would be at the expense of the Local Board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. The proposed decision to receive the report requires that the Maungakiekie-Tāmaki Local Board accept responsibility for the managing the future of the Panmure Sign.

37. The sign’s recent history has been difficult with local community groups keen to have it re-instated. By accepting the $250,000 the local board accepts the responsibility and risks associated with making a decision about the sign’s future.

38. The cost of building a new sign is hard to confirm, in July 2021 the Community Facilities Department quantity surveyor reviewed the design for building a new and provided advice that the cost of concrete foundation and steelworks needed to be larger and that a more realistic construction cost is likely to be approximately $300,000. The review also highlighted additional costs for construction required including; design and construction monitoring fees, additional ground investigation, consenting and consultation which are estimated to be $70,000. This risk will need to be updated to meet current costs and should be considered by the local board when making a decision about how to use the $ 250,000.

Ngā koringa ā-muri

Next steps

39. If accepted, Auckland Transport will transfer the budget of $250,000 to the local board.

40. The Maungakiekie-Tāmaki Local Board is to provide Auckland Transport confirmation of whether they wish to salvage the sign in its entirety or if they only want portions (i.e. the letters that can be adopted onto another sign) to be transferred to another location or disposed of.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	30 November 2021 Maungakiekie-Tāmaki Local Board - Existing Panmure Sign Reinstatement Feasibility Assessment, Beca	63
b ⇩	30 November 2021 Maungakiekie-Tāmaki - Panmure Sign Costings, Stellar Projects	67

Ngā kaihaina

Signatories

Author

Lorna Stewart, Elected Member Relationship Partner

Authorisers

Caroline Tauevihi, Manager Communications, Central Hub (Acting)

Victoria Villaraza - Local Area Manager

Maungakiekie-Tāmaki Local Board

20 June 2023

Local board liquor licensing delegation for the 2022-2025 electoral term

File No.: CP2023/06285

Te take mō te pūrongo

Purpose of the report

1. To delegate a local board member for liquor licencing matters to manage the workload and enable the discharge of duties and responsibilities in a timely manner.

Whakarāpopototanga matua

Executive summary

2. At its 22 November 2022 business meeting, the local board appointed and delegated liquor licence matters to Deputy Chair D Burrows as lead and Chairperson M Meredith as the alternate. Since this decision, Member Burrows has been appointed as the District Licensing Committee Chair and can no longer fulfil her role as the local board liquor licensing delegate and the local board needs to appoint a new lead (MT/2021/164).

3. Local boards are responsible for a wide range of council decisions. As per their legislative role, most of these decisions relate to non-regulatory responsibilities of the council allocated to local boards.

4. In the first term of Auckland Council, all 21 local boards (and the Governing Body) made a general delegation to the Chief Executive of all their responsibilities, duties and powers subject to the exclusions, restrictions and clarifications set out in the Chief Executive’s Delegations Register. The exercise of responsibilities, duties and powers delegated from local boards is subject to the Local Board Delegation Protocols (Protocols). The Protocols require a range of decisions to be reported to the local board and require that certain decisions made by staff be subject to consultation with the local board, through a nominated local board member (or portfolio holder).

5. Local boards have also been delegated some decisions relating to regulatory processes from the Governing Body. This includes making objections to liquor licence applications. Some of these decisions are subject to statutory timeframes so having individual members take the lead on such matters ensures the local board can participate effectively in these processes.

6. To enable effective and efficient decision-making, it is appropriate that individual members undertake the preparation of and submission of objections, if any, to liquor license applications and authority to speak at relevant hearings, if required

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) rescind part of its decision made on 22 November 2022 (MT/2022/164):

c) kopou / appoint Deputy Chairperson D Burrows as the lead, and Chairperson M Meredith as the alternate, for liquor licence matters and delegate authority to that member, including any alternate, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences

b) kopou / appoint a lead, and an alternate, for liquor licence matters and delegate authority to that member, including any alternate, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences

Horopaki

Context

7. To enable the effective and efficient conduct of a local board’s business, the Local Government Act 2002 (the Act) provides that a local board may delegate to a committee, subcommittee, or member of the local board, or to an officer of council, any of its responsibilities, duties, or powers, except for the exceptions listed in clause 36D, schedule 7 of the Act. The responsibilities that cannot be delegated include the duty to identify and communicate the interests and preferences of the people in the local board area in relation to the content of the strategies, policies, plans and bylaws of Auckland Council.

8. It is standard practice for local boards to delegate responsibilities for specific tasks and duties to individual members, to enable those tasks and duties to be discharged in a timely manner.

9. At its 22 November 2022 business meeting, the local board appointed and delegated liquor licence matters to Member Burrows as lead and Chair Meredith as alternate. Since this decision, Member Burrows has been appointed as the District Licensing Committee Chair and can no longer fulfil her role as the local board liquor licencing delegate and the local board needs to appoint a new lead (MT/2021/164).

Tātaritanga me ngā tohutohu

Analysis and advice

10. The District Licensing Committees consider and grant or renew applications for liquor licences and manager’s certificates. When a business applies for a new liquor licence (on-licence, off-licence, club licence, or special licence) or a renewal, these applications are publicly notified.

11. The Governing Body has delegated to local boards the power to object to liquor licensing applications under the Sale and Supply of Alcohol Act 2012 (GB/2014/103).

12. Local boards have 15 working days from the date of a public notice of liquor licence applications (new or renewals) to provide an objection on the matter. The District Licensing Committee is required to convene a public hearing whenever an objection has been filed unless the application is withdrawn, the objector does not require a public hearing or it believes that the objection is vexatious and based on grounds outside the scope of the Sale and Supply of Alcohol Act 2012.

13. As per the practice in previous terms, this report recommends delegating responsibility to an individual local board member to monitor public notices and lodge objections, if required, on time.

14. The nominated member’s authority extends to representing the local board at any public hearing that considers the local board’s objection. Where the nominated member is not available to attend a public hearing to speak to the local board’s objection, the alternate member or chairperson or other member agreed by the local board can represent the local board.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. This report recommends the appointment of nominated local board members to ensure that council can undertake its operational and statutory duties in a timely manner, while receiving local board input and decision-making in matters that are of local importance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. This report seeks to appoint nominated local board members to perform specific functions.

17. Any local board member who is appointed as a nominated board member should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori

Māori impact statement

18. A decision of this procedural nature is not considered to have a positive or negative impact for Māori.

Ngā ritenga ā-pūtea

Financial implications

19. A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. If local boards choose not to delegate to provide their views on liquor licences, there is a risk that they will not be able to provide formal views prior to closings dates for submissions not coinciding with political meetings.

Ngā koringa ā-muri

Next steps

21. Nominated local board members (and alternates) who are delegated the responsibility of preparing and providing objections and speaking to the local board’s objection at District Licensing Committee Hearings should sign-up to receive alcohol notices. This will ensure that they hear about new applications as soon as they are open for comment.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Mal Ahmu – Senior Local Board Advisor

Authorisers

Victoria Villaraza - Local Area Manager

Louise Mason - General Manager Local Board Services

Maungakiekie-Tāmaki Local Board

20 June 2023

Proposed land exchange and development at 1, 3 and 5 Olea Road, Onehunga

File No.: CP2023/06257

Te take mō te pūrongo

Purpose of the report

1. Seeking to publish Auckland Council’s intention to request the Minister of Conservation to authorise an exchange of land parcels at Fergusson Domain, 5 Olea Road (335m²) with Housing New Zealand Limited and Housing New Zealand Build Limited (Kāinga Ora) for land at 1 and 3 Olea Road, Onehunga (335m²).

Whakarāpopototanga matua

Executive summary

2. Auckland Council is the administering body for the land parcels at Fergusson Domain, 5 Olea Road, Onehunga. One of the land parcels being Section 3 SO 322992 is a classified recreation reserve with underlying Crown ownership.

3. Housing New Zealand Limited (HNZL) is the registered owner of the land at 1 and 3 Olea Road, Onehunga.

4. Housing New Zealand Build Limited (HNZBL) is Kāinga Ora’s build partner who will undertake the multi-stage master-planned urban development for Kāinga Ora in the region.

5. Kāinga Ora is proposing the land exchange of land described in the Land Requirement Plan TOC056-SU-DWG-0005 (Attachment A) and in accordance with the statutory process under section 15 of the Reserves Act 1977:

a) 334m² being Part Lot 396 DP 37886 in the Record of Title NA16D/904 at 1 Olea Road and 1m² being part Lot 397 DP 37886 in the Record of Title NA16D/905 at 3 Olea Road in exchange for

b) 335m² of part section 3 SO 322992 at Fergusson Domain, 5 Olea Road, Onehunga subject to the statutory processes including public notification and mana whenua engagement to be completed.

6. Staff recommend that the local board resolve to publish Auckland Council’s intention to request the Minister of Conservation to authorise the proposed land exchange on the basis that:

a) it will create better integration with the shops to the north and

b) it is an equitable swap with like for like areas.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) resolve to publish Auckland Council’s intention to request the Minister of Conservation to authorise an exchange of land with Housing New Zealand Limited under section 15 of the Reserves Act 1977:

i. 334m² being Part Lot 396 DP 37886 in the Record of Title NA16D/904 at 1 Olea Road and 1m² being part Lot 397 DP 37886 in the Record of Title NA16D/905 at 3 Olea Road owned by Housing New Zealand Limited in exchange for

ii. 335m² of part section 3 SO 322992 owned by Auckland Council at Fergusson Domain, 5 Olea Road, Onehunga subject to the statutory processes including public notification and mana whenua engagement to be completed.

b) resolve to request the Minister of Conservation to authorise the exchange of the land described in this resolution if there are no objections to the local board’s intention are received, or, where an objection is received but is either resolved or withdrawn and

c) nominate a hearings panel to consider and decide on any resolved submissions or objections received, following the public notification and mana whenua engagement process.

Horopaki

Context

7. Oranga Development is part of Kāinga Ora’s large-scale projects in the Auckland Housing Programme. Oranga is a small residential suburb close to Onehunga town centre which is a well-connected hub with plans for expanded transport links in the future.

8. Housing improvements for this development include:

o 400 old state homes replaced with around 500 new state homes.

o Construction of 600 more affordable and market non state homes.

9. Although HNZL owns the land, HNZBL will undertake the multi-stage master-planned urban development for Kāinga Ora in the region. At completion approximately 1,100 new homes will have been built.

10. This report seeks a resolution from the Maungakiekie-Tāmaki Local Board for the acquisition of land at 1 and 3 Olea Road, and approval of the disposal of land at 5 Olea Road as part of the exchange, subject to completion of the statutory processes under the provisions of the Reserves Act 1977.

11. Local boards have delegations and responsibilities to deal with local parks including the number of new local parks and their specific location within budget parameters agreed with the Governing Body in the in the Long-term Plan (LTP) including parks acquisitions and the fact that the exchange is of a similar value.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Fergusson Domain at 5 Olea Road consists of seven defined parcels of land. The affected parcel for the purpose of the land exchange is described as Section 3 SO 322992 (0.6873 ha) which is a classified recreation reserve.

13. The parent titles of the land parcels are held by the Crown through the Department of Conservation and vested in the Auckland Council, in trust, for recreation and local purposes (Community Facilities) reserve subject to the Reserves Act 1977.

14. Due to underlying Crown ownership, any exchange of these parcels would need a prior consent from the Department of Conservation under s15 of the Reserves Act 1977.

15. HNZL’s land parcels included for the purpose of exchange are:

a) Lot 396 DP 37886 in the Record of Title NA16D/904 at 1 Olea Road and

b) Lot 397 DP 37886 in the Record of Title NA16D/905 at 3 Olea Road.

16. As part of Kāinga Ora’s proposal, the exchange will be at no capital cost to the council. Kāinga Ora will remove the houses on its land and grass the land to be exchanged. The existing basketball court will be demolished with the consequential opex budgeted for.

17. The proposed land exchange of reserve land will be undertaken in accordance with section 15 of the Reserves Act 1977 which includes a requirement for public notification and mana whenua engagement.

18. The location of the proposed exchanges is shown in the Land Requirement Plan Drawing number TOC056-SU-DWG0005 attached to this report (Attachment A).

19. A draft concept plan for Fergusson Domain is in place in lieu of any funding for development (Attachment B).

Proposed acquisitions are assessed against the council’s policies

20. Acquisition opportunities are formally assessed against the Parks and Open Space Acquisition Policy (2013) and the Open Space Provision Policy (2016). They are prioritised according to the highest rating achieved.

21. The following table provides a summary of the assessment of the proposed land acquisition.

Table 1: Assessment summary

Acquisition criteria	Priority – council land	Discussion	Priority – other land¹	Discussion	Is there a net benefit to Auckland’s open space network?
1. Meeting community needs (now and in the future)	High	The land is needed to help meet the provision targets in the Open Space Provision Policy for suburb and sport park. The land swap will replace the land lost.	High	The land is needed to help meet the open space provision targets in the Open Space Provision Policy for suburb and sports park. The land swap will replace the land lost.	No
2. Connecting our parks and open spaces	Not a priority	The land does not currently provide a connection between open space areas.	Not a priority	The land does not currently provide a connection between open space areas.	No
3. Protecting and restoring Auckland’s unique features and meanings	Not a priority	The land has no known ecological, historic heritage, landscape, geological or cultural features or values of significance.	Not a priority	The land has no known ecological, historic heritage, landscape, geological or cultural features or values of significance.	No
4. Improving the parks and open spaces we already have	Not a priority	The land that is being swapped does not provide good CPTED, functionality, access and visibility factors.	High	The land to be gained will improve the functionality, CPTED, access, visibility and capacity of Fergusson Domain	Yes
Overall rating	High		High		Yes
Conclusion: The proposed exchange is supported.

22. Staff recommend the proposed land exchange as it will improve connectivity for people living in the area.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan, adopted by Auckland Council on 21 July 2020, sets out two core goals:

o to reduce greenhouse gas emissions to reach net zero emissions by 2050, and

o to prepare the region for the adverse impacts of climate change.

24. Vegetation on parks and open space can serve as temperature regulators through shade and evapotranspiration. Plants and woodlands can also process and store carbon, helping to offset the accumulation of greenhouse gases in the atmosphere.

25. Parks and open space also act as collection points for surface and run-off water, reducing flood risks during storms.

26. Climate change is expected to bring increasing temperatures, rising sea levels and changing rainfall patterns. Park development proposals will need to reflect these effects and take into consideration the ways parks and open space must be managed to achieve their benefits. This includes energy and waste reduction and conserving water resources.

27. The land to be exchanged is not located within the flood plains.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. Council staff from the Development Programme Office, Parks Planning, Plans and Places, Premium Resource Consents, Parks and Community Facilities, Healthy Waters and Regional Services & Strategy have worked collaboratively on these proposals and meet with Kāinga Ora on regular basis to address any issues and update on progress.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. At the local board workshop on 16 May 2023, the board is supportive of the proposed land exchange.

30. The proposed land exchange supports Maungakiekie-Tāmaki Local Board Plan 2020 outcomes and key initiatives:

a) Outcome 2: Te ao Māori is thriving and visible

b) Outcome 3: Our physical and social infrastructure is future-proofed

c) Outcome 6: Our people and businesses prosper economically and socially.

31. Council staff will report back to the local board on any submissions or objections received, if any, following the public notification and mana whenua engagement process.

Tauākī whakaaweawe Māori

Māori impact statement

32. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan 2050, the Long-term Plan 2021-2031, the Unitary Plan Operative in part, Whiria Te Muka Tangata Māori Responsiveness Framework, Kia Ora Tāmaki Makaurau - Māori Outcomes Performance Measurement Framework.

33. Engagement with 15 iwi groups identified as having an interest in the Oranga geographical area by formal, written engagement, detailing information on the land parcels to be exchanged and inviting feedback to the proposal is underway.

34. A nominated hearings panel will decide and consider any unresolved submissions and objections following the engagement.

Ngā ritenga ā-pūtea

Financial implications

35. No party shall be required to pay money to the other party by way of equality of exchange, as it is agreed that the land parcels being exchanged are of a similar value.

36. Input and support for this section of the report has been sought from Asset Decision Support, Programme Manager (Full Facilities Contracts) in Parks and Community Facilities and the Financial and Business Performance team. The existing basketball court will be demolished with the consequential opex budgeted for.

37. Kāinga Ora will remove the houses on its land and grass the land to be exchanged subject to any change to the draft concept design for Fergusson Domain and future funding availability. Future maintenance cost for grassed land is estimated to be $405.00 per annum.

Service Area	Service Category	Estimated Consequential OPEX
Turf Maintenance	Passive mowing	$311
Total Opex cost		$311
Scheduled Work for the whole site – estimated additional 10%	Plant Pest Removal, Loose Litter Collection, Garden Irrigation Repairs and Maintenance, Drain Clearing and Repair, Electrical Maintenance Service	$31
Response Work – estimated additional 15%		$47
General Ecological Maintenance – estimated additional 5%		$16
Grand Total		$405

38. Kāinga Ora will pay all reasonable costs incurred by the council for negotiation, preparation and execution of an agreement, and any variations requested by HNZL or HNZBL.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. There is a low legal risk to the council if it complies with legislative processes and requirements for the proposed land exchange under section 15 of the Reserves Act 1977.

40. Should the local board resolve not to support public notification of Auckland Council’s intention to the land exchange, or the acquisition of land for the exchange, this decision may

a) adversely affect Kāinga Ora’s master planning for the Oranga Development and

b) reduce opportunities to optimise safe and accessible public spaces for the community.

41. The Minister of Conservation holds the power to either refuse or consent to the application for the proposed land exchange under section 15 of the Reserves Act 1977.

Ngā koringa ā-muri

Next steps

42. Subject to the local board resolution for public notification and the acquisition component of the proposed land exchange, council staff will attend the statutory processes promptly following the date of the local board resolution for this agenda item.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Attachment A Land Requirement Plan (Under Separate Cover)
b	Attachment B Draft Fergusson Domain MP (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Frances Ting - Principal Property Advisor

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Victoria Villaraza - Local Area Manager

Maungakiekie-Tāmaki Local Board

20 June 2023

Funding Approach for Programming at Riverside - Taha Awa Community Centre 2023/2024

File No.: CP2023/07292

Te take mō te pūrongo

Purpose of the report

1. To approve the partnership arrangement with the Anglican Trust for Women and Children for continued provision of services out of the Riverside – Taha Awa Community Centre from 1 July 2023.

Whakarāpopototanga matua

Executive summary

2. The Maungakiekie-Tāmaki Local Board has partnered with the Anglican Trust for Women and Children (ATWC) to provide services to the community out of the Riverside – Taha Awa Community Centre since 2021. Their current service agreement expires 30 June 2023.

3. ATWC is funded through a combination of local board Asset Based Services (ABS) and Locally Driven Initiatives (LDI) budgets.

4. Local board work programmes are usually approved in late June for delivery at the start of the financial year (1 July). Due to the proposal in the Annual Budget consultation document to reduce local board funding, the budget available for local board work programmes was not confirmed until the Governing Body decision on 9 June 2023. To allow time for advice to be prepared after this decision, this year the work programmes will be approved in July.

The delayed approval of work programmes creates concerns for the partner including:

· council’s expectation of service delivery from 1 July 2023

· levels of activity they will deliver

· funding they will receive from 1 July 2023

· their responsibilities as employers, especially if funding levels (and consequently staffing levels) change.

5. To provide ATWC clarity over expectations for the 2023/2024 financial year, the recommended approach is to approve a service agreement prior to 1 July 2023, clarifying that services should continue from 1 July 2023 and providing the full ABS and LDI funding amount for the 2023/2024 financial year in June 2023.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve a service agreement with the Anglican Trust for Women and Children to continue providing services out of the Riverside – Taha Awa Community Centre for a term beginning 1 July 2023 and ending 30 June 2024, with the associated funding:

i) $10,000 in Asset Based Services Opex funding

ii) $90,000 in Locally Driven Initiatives Opex funding.

Horopaki

Context

6. In 2019/2020, Auckland Council worked with the Panama Road residents and the Riverside community to understand the needs of young people and families and identify any gaps in service. As a result of this, council established a partnership with the Anglican Trust for Women and Children (ATWC) to deliver targeted programming to young people at the Riverside – Taha Awa Community Centre.

7. In 2020, as part of the three-year local board work programme, the Maungakiekie-Tāmaki Local Board approved Asset Based Services (ABS) and Locally Driven Initiatives (LDI) funding for ATWC to deliver this programme from the Riverside – Taha Awa Community Centre, in principle, for three years.

8. The Riverside – Taha Awa Community Centre is a council-owned venue available to the community as a venue for hire. Under their service agreement, ATWC uses the venue for their community programming at no charge.

9. Auckland Council is facing major financial challenges and needs to overcome a budget shortfall of more than $295 million for the 2023/2024 financial year. To respond to this, the Governing Body approved a proposal to reduce local board operating funding by $16 million.

10. While the 2023/2024 local board work programme is being developed, there is uncertainty amongst partners and the community over whether funding and services will continue from 1 July 2023.

Tātaritanga me ngā tohutohu

Analysis and advice

11. A reduction or discontinuation of funding would have a significant impact on current services, and partners would require time to communicate any change with their customers and community.

12. Partners are also employers and their ability to pay wages could be impacted if funding is changed from 1 July 2023. To follow good practice, partner organisations will require time and funding to follow appropriate employment processes, if required.

13. Therefore, there is an opportunity to provide clarity to ATWC so they can plan and continue to provide services to the community.

14. Options have been developed for a funding approach for ATWC.

Table One: Options for an interim service and funding approach for ATWC

Options	Option 1: Status quo	Option 2: Provide funding for first quarter of 2023/2024 pro rata	Option 3: Provide funding and certainty to ATWC for 2023/2024 Recommended approach
Detail	Take no action and defer funding decision until the local board approves its work programme for 2023/2024 in July 2023.	Provide a proportionate interim payment for the first quarter of 2023/2024 (12 weeks of the annual amount).	Enter a new Service Agreement with ATWC for a term of 12 months.
Funding	No interim funding would be required.	Funding required to cover quarter one of 2023/2024 (12 weeks of the annual amount). Interim amounts would be based on approved 2022/2023 budgets.	Funding required under a Service Agreement of 12 months, based on the 2022/2023 budget.
Implications	· Lack of certainty that the partner can provide a service to the community from 1 July 2023. · By deferring a decision until late July 2023, there may be a gap in service provision. · If funding for the partner is discontinued in 2023/2024, the partner may not be able to work through timely and appropriate employment processes in the first quarter of the financial year.	· Provides the partner with the certainty that they can follow appropriate employment procedures in the first quarter of 2023/2024 if staffing is impacted by reduced or discontinued funding. · This does not fully pre-empt decisions around the 2023/2024 local board work programme and gives some room for changes to funding levels. · Provides minimal certainty for partners and the community about continuity of service.	· Provides the partner and the community with certainty of service provision. · Requires a 12 month funding commitment before the Annual Budget and local board work programme have been approved.

15. Below is a table outlining the proposed funding amounts for ATWC.

Table Two: Proposed funding amounts for ATWC

Partner	Venue	Proposed funding based on 2022/2023 amounts	Budget type
The Anglican Trust for Women and Children	Riverside – Taha Awa Community Centre	$10,000	ABS Opex
The Anglican Trust for Women and Children	Riverside – Taha Awa Community Centre	$90,000	LDI Opex

16. If option two is preferred, the partner would receive an interim payment of $25,000, which accounts for one quarter of their annual local board funding.

17. The recommended approach will enable ATWC to continue provide their services from 1 July 2023 to 30 June 2024 and will provide continuity of service for the community.

18. This advice only concerns AWTC rather than other partners in the Maungakiekie-Tāmaki Local Board area because they are operating out of a community centre where the community expects a certain level of service. A council-operated community centre would require an adequate notice period for service continuity, so in this case, the partner operating out of the Riverside – Taha Awa Community Centre should also have early notice of service expectations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Local community services and venues create a stronger sense of place and foster localism and place-based approaches. This has a positive impact on our resilience to climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. Connected Communities manages the relationships and contracts with arts and community partners. Subject to the outcome of this decision, staff will work with Parks & Community Facilities to manage implications for council owned assets.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. ATWC as a partner supports the delivery of the Maungakiekie-Tāmaki Local Board plan, in particular:

· Outcome 1: Our diverse communities are active, involved and engaged

· Outcome 2: Te ao Māori is thriving and visible

· Outcome 6: Our people and businesses prosper economically and socially.

Tauākī whakaaweawe Māori

Māori impact statement

22. Te Kaunihera o Tāmaki Makaurau is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

23. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan 2050, the 10-year Budget Plan 2021-2031 (Long-term Plan), the Auckland Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, the council’s Māori Responsiveness Framework.

24. Partner-led community services enable locally responsive activities, promoting participation, inclusion, and connection for all Aucklanders, including Māori.

Ngā ritenga ā-pūtea

Financial implications

25. The recommended option requires a total commitment of $100,000 from the Maungakiekie-Tāmaki Local Board. This includes $10,000 from their ABS Opex budget and $90,000 from their LDI Opex budget in advance of the approval of the 2023/2024 local board work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk

Mitigation

The decision preempts local board work programme decisions

The local board has workshopped this item and is informed of the implications on future work programme decisions.

Option two provides an interim approach and leaves room for decisions pending local board work programme approval to be actioned from 1 October 2024.

Option three can still be considered by the local board, taking into account the financial impact it will have on work programme decisions at its July 2023 business meeting.

Ngā koringa ā-muri

Next steps

26. If the local board agrees with the staff recommendation, a Service Agreement will be signed, and funding will be administered.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Julia Craig – Place and Partner Specialist

Monique Nathu. – Connected Communities Lead and Coach

Authorisers

Mirla Edmundson - General Manager Connected Communities

Victoria Villaraza - Local Area Manager

Addition to the 2022-2025 Maungakiekie-Tāmaki Local Board Local Board meeting schedule

File No.: CP2023/06266

Te take mō te pūrongo

Purpose of the report

1. To seek approval for an additional date to be added to the 2022-2025 Maungakiekie-Tāmaki Local Board Local Board meeting schedule in order to accommodate the Local Board Plan 2023 timeframes.

Whakarāpopototanga matua

Executive summary

2. The Maungakiekie-Tāmaki Local Board Local Board adopted the 2022-2025 meeting schedule on 22, November 2022.

3. At that time the specific times and dates for meetings for local board decision making in relation to the Local Board Plan 2023 were unknown.

4. The local board is being asked to approve one meeting date as an addition to the Maungakiekie-Tāmaki Local Board meeting schedule so that the Local Board Plan 2023 timeframes can be met.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board Local Board:

a) approve the addition of the below meeting date to the 2022-2025 Maungakiekie-Tāmaki Local Board meeting schedule to accommodate the Local Board Plan 2023 timeframes as follows:

i) Tuesday, 12 September 2023, at 1.00pm to be held at the Three Kings Office 560 Mount Albert Road, Three Kings.

Horopaki

Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7. The Maungakiekie-Tāmaki Local Board adopted its 2022-2025 business meeting schedule at its 22, November 2022 business meeting (MT/2022/1).

8. The timeframes for local board decision-making in relation to the Local Board Plan 2023 were unavailable when the meeting schedule was originally adopted.

9. The board is being asked to make decisions in early September and late October/early November 2023 to feed into the Local Board Plan 2023 processes. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The local board has two choices:

i) Add the meetings as additions to the meeting schedule.

ii) Add the meetings as extraordinary meetings.

11. For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Local Board Plan 2023 timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

12. For option two, only the specific topic may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes could be considered at this meeting.

13. Since there is enough time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. If the local board decides not to add this business meeting to their schedule this would result delays in adoption of the Local Board Plan.

Ngā koringa ā-muri

Next steps

20. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Renee Burgers - Lead Advisor Plans and Programmes

Authorisers

Louise Mason - General Manager Local Board Services

Victoria Villaraza - Local Area Manager

Maungakiekie-Tāmaki Local Board

20 June 2023

Maungakiekie-Tāmaki Local Board Business Meeting Venue Change

File No.: CP2023/07502

Te take mō te pūrongo

Purpose of the report

1. To seek approval to change the business meeting venue for the Maungakiekie-Tāmaki Local Board for the remainder of the 2022– 2025 electoral term.

Whakarāpopototanga matua

Executive summary

2. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules. In particular, clause 19, Schedule 7 of the LGA on general provisions for meetings requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Sections 46, 46A and 47 in Part 7 of LGOIMA require that meetings are publicly notified, agendas and reports are available at least two working days before a meeting, and that local board meetings are open to the public.

3. Commencing the business meeting during business hours will enable meetings to be productive, maximise access to staff and ensures best use of resources. Having the meetings in a set location ensures consistency and ability to use technology that is built into council facilities as required. This can include the use of screens, speakers and Wi-Fi connections that enable remote attendance.

4. At its business meeting on 22 November 2022 the board adopted its business meeting schedule. Alternating meeting venues monthly between Maungakiekie-Tāmaki Local Board office and the Three Kings office for the 2022 – 2025 electoral term (MT/2022/1).

5. The local board have given direction to move all its business meetings for the remainder of the electoral term to the Three Kings office. This is due to technology and capacity requirements as the Three Kings office are more fit for purpose for staff and public attendance.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) agree to change the venue for the remainder of its business meetings in the 2022 – 2025 electoral term to the Three Kings Office as outlined in the table below:

DATE	TIME	VENUE
Tuesday 25 July 2023	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 22 August 2023	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 26 September 2023	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 24 October 2023	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 28 November 2023	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 27 February 2024	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 26 March 2024	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 23 April 2024	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 28 May 2024	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 25 June 2024	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 23 July 2024	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 27 August 2024	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 24 September 2024	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 22 October 2024	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 26 November 2024	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 25 February 2025	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 25 March 2025	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 22 April 2025	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 27 May 2025	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 24 June 2025	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 22 July 2025	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 26 August 2025	1.00pm	560 Mt Albert Road, Three Kings.
Tuesday 23 September 2025	1.00pm	560 Mt Albert Road, Three Kings.