1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 16 May 2023, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Eventing Auckland at Puhinui Reserve

Te take mō te pūrongo / Purpose of the report

1. Eventing Auckland have been holding two events at Puhinui reserve for a number of years they are iconic in nature and one of only two International Olympic qualifying events for our sport.

2. Eventing Auckland has enjoyed a positive and beneficial relationship with the local board and Puhinui through these years and with an event planned again for December 2023, would like to reach out to the board to attend the event and experience first-hand the experience and competition enjoyed by over 300 competitors across the weekend.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakamihi / thank John Alexander from Eventing Auckland for his attendance and presentation.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Waterfront Road Reserve, Māngere Bridge - pontoon

Te take mō te pūrongo

Purpose of the report

1. The Portage Crossing Traditional Canoeing and Sailing Association would like to present their plan to build a pontoon at Mangere Bridge to provide safe access for nonpower sea craft such as kayaks, rowing skiffs, and waka ama, to access the Mangere Inlet and Manukau harbour.

2. They recently presented to the Māngere-Ōtāhuhu Local Board. The project received good support from that board and encouragement from the ward councillors. They also have paddlers in their club from the Ōtara-Papatoetoe Local Board area.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakamihi / thank Poutoa Papali’i and Katherine Williams from Portage Crossing Traditional Canoeing and Sailing Association their public forum presentation.

Attachments

a Adjusted ponton design..................................................... 209

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ōtara-Papatoetoe Local Board

20 June 2023

Ōtara-Papatoetoe Quick Reponse Grants Round Two 2022/2023 grant allocations

File No.: CP2023/07257

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for the Ōtara-Papatoetoe Quick Response Grants Round Two 2022/2023.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Ōtara-Papatoetoe Quick Response Grants Round Two 2022/2023 as provided in Attachments B.

3. The Ōtara-Papatoetoe Local Board adopted its grants programme for 2022/2023 on 20 May 2022 (OP/2022/68) as provided in Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.

4. The Ōtara-Papatoetoe Local Board has set a total community grants budget of $252,855 for the 2022/2023 financial year.

5. Three Excellence Awards were funded for a total of $5,000. This left a total of $247,855 remaining available for two local grant and two quick response rounds.

6. The Local and Multiboard round one received a total 27 local grant applications and seven multiboard applications with a total of $221,604.35 requested. $70,211.75 was allocated leaving $177,643.25 remaining.

7. On 20 September 2022 an additional $45,400 was reallocated into the budget (OP/2022/141), leaving $223,043.25 remaining.

8. $22,000 was reallocated to the budget from the cancellation of the Lantern Festival (OP/2023/16), and $1,522 was reallocated into the budget from Film Revenue (OP/2022/186) leaving $246,565.25 remaining.

9. Quick Response Round One received a total of 22 applications with a total of $39,798.45 requested. $28,651 was allocated and $2,000 from an additional Excellence award, leaving $215,914.35.

10. The Local and Multiboard round two has received a total of 49 applications with a total of $323,785.77 requested. $151,195 was allocated, leaving $64,719.35 remaining to be allocated to one Quick Response round.

11. The Quick Response Round Two received a total of 33 applications, with a total of $60,364.51 requested.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakaae / agree to fund, part-fund or decline each application received as follows:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2313-201	Papatoetoe Chess Club	Community	Towards trophies and chess sets	$1,669.23	Eligible
QR2313-202	Tangaroa College Board of Trustees	Sport and recreation	Towards bus hire from 3 July 2023 to 23 September 2023	$2,000.00	Eligible
QR2313-205	Woman Care Trust	Sport and recreation	Towards zumba instructor fees at 2 Sutton Crescent from 3 July 2023 to 8 November 2023	$1,900.00	Eligible
QR2313-206	Inner Wheel Club of Howick	Community	Towards yarn, fabric and hygiene supplies from 1 July 2023 to 31 May 2024	$1,500.00	Eligible
QR2313-207	ACE Charitable Trust	Sport and recreation	Towards coaching costs at Bairds Mainfreight Primary School from 17 July 2023 to 20 December 2023	$2,000.00	Eligible
QR2313-208	Independent Living Trust	Community	Towards catering, petrol cards and overhead costs at Te Puke O Tara on 29 September 2023	$1,200.00	Eligible
QR2313-211	Papatoetoe West Ladies Probus	Community	Towards catering at Papatoetoe Cosmopolitan Club on 14 December 2023	$2,000.00	Eligible
QR2313-213	Indian Association (Manukau) New Zealand	Community	Towards catering, facilitator fees and workshop materials at 25 Tui Road from 1 August 2023 to 28 February 2024	$2,000.00	Eligible
QR2313-215	Te Pua Inano	Arts and culture	Towards materials for the annual show at Te Puke o Tara on 20 November 2023	$2,000.00	Eligible
QR2313-216	David Riley	Arts and culture	Towards koha at Rongomai School from 3 July 2023 to 6 December 2023	$2,000.00	Eligible
QR2313-217	South Auckland Kickboxing Incorporated	Sport and recreation	Towards marketing at Auckland Boxing Association	$2,000.00	Eligible
QR2313-221	Disability Sport Auckland Incorporated	Community	Towards first aid courses at 30 Bairds road from 1 July 2023 to 31 August 2023	$980.00	Eligible
QR2313-222	Diabetes New Zealand	Events	Towards sound system hire, iPad hire, entertainment and venue hire at Otara Town Centre from 11 November 2023 to 18 November 2023	$2,000.00	Eligible
QR2313-224	Merchman limited	Arts and culture	Towards venue hire, t-shirts, facilitation costs, heat press and resources from 1 July	$2,000.00	Eligible
QR2313-226	Mele Siniva Williams	Arts and culture	Towards clothing materials at 70 Hill Road from 26 August 2023 to 7 October 2023	$1,000.00	Eligible
QR2313-227	The Otara Rugby League Football Club Inc	Sport and recreation	Towards uniforms at the Otara Rugby League and Sports Club from 1 July 2023 to 31 October 2023	$2,000.00	Eligible
QR2313-228	Rongomai Sports & Community Trust	Community	Towards security lights at 238 Te-Irirange Drive from 1 July 2023 to 20 July 2023	$2,000.00	Eligible
QR2313-230	The Tyla Trust	Community	Towards rock climbing, MOTAT, Rainbow's End, JUMP, catering and petrol costs from 3 July 2023 to 15 July 2023	$1,923.25	Eligible
QR2313-231	Youthline Auckland Charitable Trust	Community	Towards overhead costs for the Youthline programme from 1 July 2023 to 31 March 2024	$2,000.00	Eligible
QR2313-233	The Otara Rugby League Football Club Inc	Sport and recreation	Towards uniforms at the Otara Rugby League and Sports Club from 1 July 2023 to 31 October 2023	$2,000.00	Eligible
QR2313-234	Te Whakaora Tangata Trust	Community	Towards catering at 10 Roys Road from 1 July 2023 to 30 September 2023	$2,000.00	Eligible
QR2313-235	Claudia Terzi	Community	Towards marketing, singing bowls, venue hire and catering at Ōtara Music Arts Centre from 1 July 2023 to 30 November 2023	$997.50	Eligible
QR2313-236	Independent Living Services Trust	Community	Towards catering, gift cards and overhead costs at Acacia Court Hall and Whitehaven Court Hall from 25 September 2023 to 31 October 2023	$1,250.00	Eligible
QR2313-237	UpsideDowns Education Trust	Community	Towards speech and language therapy from 2 July 2023 to 2 July 2024	$2,000.00	Eligible
QR2313-238	Belong Aotearoa	Community	Towards play equipment, classroom equipment, costumes and bike purchase at 311 Great South Road from 3 July 2023 to 28 June 2024	$1,944.53	Eligible
QR2313-239	Paeaneer Limited	Community	Towards venue hire and facilitator costs at Renaissance School of Dance from 20 July 2023 to 14 December 2023	$2,000.00	Eligible
QR2313-240	Manukau Seniors Association Incorporation	Arts and culture	Towards laptop and harmonium purchase	$2,000.00	Eligible
QR2313-244	Action Education Inc	Arts and culture	Towards overhead costs for spoken word workshops at Tangaroa College from 10 July 2023 to 15 December 2023	$2,000.00	Eligible
QR2313-245	Muskaan Care Trust	Community	Towards venue hire, wages, catering and marketing at Papatoetoe Town Hall from 1 July 2023 to 20 December 2023	$2,000.00	Eligible
QR2313-248	Asthma New Zealand Incorporated	Community	Towards asthma inhaler spacers from 28 July 2023 to 29 September 2023	$2,000.00	Eligible
QR2313-249	Sisters United Trust	Arts and culture	Towards venue hire at Due Drop Events Centre from 14 September 2023 to 15 September 2023	$2,000.00	Eligible
QR2313-251	The Otara Rugby League Football Club Inc	Sport and recreation	Towards uniforms at the Otara Rugby League and Sports Club from 1 July 2023 to 31 October 2023	$2,000.00	Eligible
QR2313-252	The Otara Rugby League Football Club Inc	Sport and recreation	Towards uniforms at the Otara Rugby League and Sports Club from 1 July 2023 to 31 October 2023	$2,000.00	Eligible
Total				$60,364.51

Horopaki

Context

12. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

13. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

14. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

15. The Ōtara-Papatoetoe Local Board adopted its grants programme for 2022/2023 on 20 May 2022 (OP/2022/68) and will operate two quick response and two local grant rounds for this financial year. This includes the Ōtara-Papatoetoe Local Board Excellence Awards, which are open all year round (OP/2021/40).

16. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks and workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

17. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way.

19. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction, decreasing use of single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

21. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōtara-Papatoetoe Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

23. Staff will provide feedback to unsuccessful grant applications so they will know what they can do to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

24. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Ngā Mātārae has provided input and support towards the development of the community grants processes.

Ngā ritenga ā-pūtea

Financial implications

25. This report presents applications received in Attachment B.

26. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes including information in this report and have not identified any further financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board’s programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

28. Following the Ōtara-Papatoetoe Local Board allocation of funding for this round, staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Ōtara-Papatoetoe Local Board Programme 2022-2023	23
b ⇨	Ōtara-Papatoetoe Quick Response Grants Round Two 2022-2023 Application Summary (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

James Boyd - Grants Advisor

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

20 June 2023

Ōtara-Papatoetoe Local Board Grants Programme 2023/2024

File No.: CP2023/07264

Te take mō te pūrongo

Purpose of the report

1. To adopt the Ōtara-Papatoetoe Grants Programme 2023/2024.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year.

4. This report presents the Ōtara-Papatoetoe Grants Programme 2023/2024 for adoption as provided in Attachment A to this report.

5. Further information on the policy, criteria and process will be tabled at the meeting, following discussion at the local board workshop on 13 June 2023 .

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whai / adopt the Ōtara-Papatoetoe Grants Programme 2023/2024 provided in Attachment A.

Horopaki

Context

6. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

7. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

8. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

9. Once the local board grants programme 2023/2024 has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2023/2024. A further discussion will be held with the local board on 13 June 2023 and any updates will be tabled at this meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste; alternative transport methods; community energy efficiency education and behaviour change; build community resilience and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

13. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

15. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

16. The allocation of grants to community groups is within the adopted Long-term Plan 2020 -2031 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

18. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Otara Papatoetoe Local Board Programme 2023 2024	39

Ngā kaihaina

Signatories

Author

James Boyd - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

20 June 2023

Papatoetoe Stadium Reserve capital works upgrade

File No.: CP2023/02988

Te take mō te pūrongo

Purpose of the report

1. To seek approval of the Papatoetoe Stadium Reserve Capital Works Concept Design.

Whakarāpopototanga matua

Executive summary

2. Stadium Reserve forms part of the Eke Panuku led Unlock Old Papatoetoe regeneration programme of site sales, public realm investments and a placemaking activation programme. The programme began in 2016 and is progressing in stages. Stadium Reserve is a public realm capital investment project within an agreed masterplan and is inter-connected to two other public realm investments of Cambridge Terrace Extension and Chambers laneway improvements.

3. The reserve is also inter-connected to three site sales led housing developments including:

· 3 St George Street – the old Tavern Lane carpark

· 27 St George Street – netball courts / teaching gardens

· 91 Cambridge Terrace – the old workshop depot site.

4. This capital works project will deliver a significant upgrade to Papatoetoe’s Stadium Reserve and, along with the proposed Cambridge Terrace Extension and Chambers Laneway projects and housing developments, will unlock the potential of this community asset establishing it as the recreational heart of Old Papatoetoe.

5. The proposal allows for a range of new recreational facilities including an all ages, all abilities ‘suburb scale’ playground, BBQ and social gathering spaces, pedestrian and cycling connections to and through the reserve, a review of existing vehicular access and parking provision, and stormwater management interventions to address existing onsite flooding issues.

6. These facilities will be designed to cater for the significant increase in local population resulting from a range of proposed Eke Panuku facilitated medium density residential developments surrounding the reserve on three sides. The reserve will function as a ‘backyard space’ with a high degree of accessibility for these future residents.

7. The Stadium Reserve concept design, provided in Attachment A, has been developed following public consultation on the Old Papatoetoe masterplan in 2021 and incorporates much of what was heard during that process.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakaae / approve the Papatoetoe Stadium Reserve Concept Design as provided in Attachment A.

Horopaki

Context

8. Papatoetoe Stadium Reserve is a key recreational space in Old Papatoetoe and is at the heart of Eke Panuku’s Unlock Old Papatoetoe programme of site sale and public realm projects.

9. Stadium Reserve currently provides limited recreational experiences, is poorly configured and attracts low visitation. Holistic redevelopment of Stadium Reserve presents an opportunity to contribute to Eke Panuku regeneration outcomes to create a safe, attractive residential area and civic space that meets the recreational needs of a growing population.

10. The majority of the flat open space at Stadium Reserve is currently leased/licensed or occupied tothe following clubs, entities and organisations:

· The Auckland Teaching Gardens Trust

· Auckland Cambodian Youth Recreation Trust

· Manukau Performing Arts Inc.

· Papatoetoe Genealogy Inc.

· Papatoetoe Gymnasts

· South Auckland Woodturners Guild

· PHAB Association Inc. Pasifika.

· Foodhub.

11. The remaining passive recreation space at the reserve is compromised due to its uneven topography and inefficient layout.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Stadium Reserve attracts low visitation because of its obscure access, unstructured layout, leased areas which are fenced off and create visual barriers from street frontages, negative perceptions of safety and low recreational appeal.

13. Stadium Reserve attracts low visitation because of its obscure access, unstructured layout, leased areas which are fenced off and create visual barriers from street frontages, negative perceptions of safety and low recreational appeal.

14. The upgrade to Stadium Reserve will be staged to follow on from the Cambridge Terrace Extension project which will develop a new road through Stadium Reserve linking the existing Cambridge Terrace to the current Stadium Lane and carpark which was previously delivered by Eke Panuku in an earlier stage of development. This road will create a quality formal edge to the reserve, improving access for pedestrians, cyclists and vehicles as well as assisting with passive surveillance.

15. The existing tired playground in Stadium Lane is being removed as part of the new road extension and car park upgrade and needs to be replaced nearby.

16. The proposed upgrade to the reserve will allow for a range of new recreational facilities including an all ages, all abilities ‘suburb scale’ playground, BBQ and social gathering spaces along with a review of existing vehicular access and parking provision.

17. The Stadium Reserve concept design has been informed by public consultation on the Old Papatoetoe masterplan undertaken between 17 August and 3 September 2021. This consultation featured specific questions relating to early design thinking relevant to Stadium Reserve and incorporates much of what the community requested during that process.

18. Public feedback relating to Stadium Reserve included the following key themes:

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19. The majority of these items have been incorporated into the draft concept design for approval and included as Attachment A to this agenda report. Design priority was given to those ranking highest in the list where feasible.

20. A further consultation process is proposed during developed design phase to confirm final play equipment.

21. These facilities will be designed to cater for the significant increase in local population resulting from a range of proposed medium density residential developments surrounding the reserve on three sides.

22. The reserve upgrade will help fill a gap in existing play provision as well as establishing a recreational heart to Old Papatoetoe.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. The upgrade of Stadium Reserve along with its new park edge road will provide quality facilities for pedestrians and cyclists. This will allow for ease of navigation to and through the reserve and extend the AT cycling network providing a direct and safe route between Old Papatoetoe and the new Puhinui Station encouraging active transport modes.

24. The proposed design allows for retention of existing significant trees, and along with additional tree and shrub planting, will contribute to the urban Ngahere and the ecology of the precinct.

25. Stormwater management is being coordinated with the Cambridge Terrace Extension project to establish a precinct wide approach to stormwater engineering design. A ‘slow water’ concept is being adopted utilising swales, rain gardens and wetland areas allowing for improved soakage, treatment and detention of flood waters prior to release downstream.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The proposed concept design in Attachment A was developed in consultation with internal stakeholders including Parks and Community Facilities.

27. Input from all the relevant parts of council is incorporated in the attached design as practicably as possible.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. Community views have been canvassed and are included as a high-level summary in this report.

29. The Stadium Reserve upgrade will improve the area, providing increased amenity for the current and future community, boost passive surveillance and safety, improve stormwater management during flooding events, and retain it as a public recreation space with a green canopy for generations to come.

Tauākī whakaaweawe Māori

Māori impact statement

30. Māori and the wider community will benefit from this project which aims to improve safety, increase recreational provision, connect people with nature and create social, mental and physical benefits for a wide range of age groups and abilities.

31. Mana whenua have been active in the design process for stormwater management systems ensuring ‘better than expected’ environmental outcomes.

32. Protection of existing trees along with the proposed planting of significant numbers of new trees and shrubs will ensure this precinct will contribute to the urban Ngahere.

33. Additionally, mana whenua cultural interpretation will be woven through the detail of the reserve and play features.

Ngā ritenga ā-pūtea

Financial implications

34. Project funding is being provided by Eke Panuku as part of the Unlock Old Papatoetoe programme of capital works which is enabled by the site sales of the surrounding council-controlled land for housing developments.

35. Subject to funding and consenting approval, construction is programmed for the 2025 and 2026 financial years.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. The time required to obtain resource consent for the works could affect construction commencement. To mitigate this risk, consent applications will be lodged as soon as practically possible.

37. COVID-19, or a variant, may impact indicative project timeframes and project completion will be affected if there are future Government imposed restrictions.

38. There is also a risk of cost escalation due to global supply-chain issues. The project team will review cost estimates throughout the design phase and consider alternative options for materials, construction methodology and design modifications to minimise risks.

Ngā koringa ā-muri

Next steps

39. Following approval of the Stadium Reserve Capital Works Concept Design, Eke Panuku will proceed with Developed Design and consenting phases.

40. Engagement with Ōtara-Papatoetoe Local Board will continue as the project progresses through Developed Design and into construction.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papatoetoe Stadium Reserve capital works concept plan	55

Ngā kaihaina

Signatories

Author	Richard Davison - Priority Location Director, Eke Panuku Development Auckland
Authoriser	Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

20 June 2023

Proposed new community lease to Papatoetoe Adolescent Christian Trust at Papatoetoe Recreation Grounds, 311R Great South Road, Papatoetoe

File No.: CP2023/05959

Te take mō te pūrongoPurpose of the report

1. To grant a new community lease to Papatoetoe Adolescent Christian Trust (PACT) located at Papatoetoe Recreation Grounds, 311R Great South Road, Papatoetoe.

Whakarāpopototanga matua

Executive summary

2. Papatoetoe Adolescent Christian Trust (the group) seeks a new community lease to continue occupation and operation from the council-owned building located at Papatoetoe Recreation Grounds, 311R Great South Road, Papatoetoe.

3. The group held the lease on the ground which reached final expiry on 28 February 2022. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

4. The new lease was identified and approved by the local board as part of the Community Facilities: Community Leases Work Programme 2021/2022 at the 15 June 2021 local board meeting (Resolution OP/2021/90).

5. The group works in schools with at-risk young people and families in the community providing support through mentoring, resources, and programmes in order to meet the practical needs of the community in the Papatoetoe area. These activities align with the local board plan 2020 outcome three: a thriving, inclusive and safe community, and outcome four: parks and facilities that meet our people’s needs.

6. The group has provided all required information, including financials, showing that it has sufficient funds and is being managed appropriately. The group has all the necessary insurance cover, including public liability, in place.

7. As this is a council-owned building, review of alternatives for the use of the premises should be carried out as good practice.

8. A site visit was undertaken by staff, the building is well maintained and in tidy condition. Cosmetic improvements have been done, such as installation of new carpet, new roofing, interior painting, renovating the toilets and upstairs storage.

9. Community outcomes plan have been agreed on.

10. Iwi engagement was held in February 2023 and no objections or submissions were received.

11. This report recommends that a new community lease be granted to Papatoetoe Adolescent Christian Trust for a term of five (5) years commencing from 1 March 2022, with one five (5) year right of renewal, reaching final expiry on 28 February 2032.

12. If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) grant, under Section 61(2A)(a) of the Reserves Act 1977, a new community lease to Papatoetoe Adolescent Christian Trust for 590 square meters (more or less) located at Papatoetoe Recreation Grounds, 311R Great South Road, Papatoetoe on the land legally described as Part Lot 14 DP 3156 and Lot 1 DP 44224 held by Auckland Council in fee simple as a classified Local Purpose (Community Building) Reserve subject to the Reserves Act 1977 (NZ Gazette 2001 page 1377) (as per Attachment A – Site map) subject to the following terms and conditions:

i) term – five (5) years commencing from 1 March 2022, with one five (5) year right of renewal, reaching final expiry on 28 February 2032

ii) rent – $1.00 plus GST per annum if demanded

iii) maintenance fee - $1,000.00 plus GST per annum

iv) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan)

b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977

c) note that iwi engagement has been undertaken in February 2023 and no objections or submissions were received

d) note that no objections to the notified proposal of the new community lease were received

e) note that lease charges may be reviewed by the local board in circumstances where there are changes to the Community Occupancy Guidelines 2012.

Horopaki

Context

13. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

14. The Ōtara-Papatoetoe Local Board approved the Community Facilities: Community Leases Work Programme 2021/2022 at the 15 June 2021 local board meeting (Resolution OP/2021/90).

15. The progression of this lease to PACT at Papatoetoe Recreation Grounds, 311R Great South Road, Papatoetoe was part of the approved work programme. This report considers the new community lease as approved in the work programme.

Land, building and lease

16. PACT is located at 311R Great South Road, Papatoetoe (refer to Attachment A - Site Plan). The land is legally described as Part Lot 14 DP 3156 and Lot 1 DP 44224 and is held by Auckland Council in fee simple as a classified Local Purpose (Community Building) Reserve.

17. PACT holds a community lease for the council owned land and building situated at Papatoetoe Recreation Grounds, 311R Great South Road, Papatoetoe.

18. The area proposed to be leased is 590 square meters (more or less)as outlined in Attachment A.

19. An annual subsidised maintenance fee for a council owned building is charged to the tenant.

20. The building is primarily used by the group to work with at risk young people and families in the community by providing support using preventative and mana enhancing approaches.

21. The programmes run by the group support young people at a time when they most need it, providing them with the support and tools to help them learn and grow.

Papatoetoe Adolescent Christian Trust

22. PACT was established in 1995 and its primary purpose is to work with at risk adolescents and families in the Papatoetoe area providing them with additional skills and support.

23. PACT’s mission is to transform the Papatoetoe community by mentoring and investing in rangatahi and strengthening whānau.

24. PACT has included relevant information like number of members, age groups, staff, volunteers, opening days/hours, co-use arrangement with other community groups and support local community by making its facility available for hire.

25. PACT has been operating from Papatoetoe Recreation Grounds since March 2002. Over the years the building has been modified and improved by both the council and PACT.

26. PACT’s current community lease with the council commenced on 1 March 2012 and expired on 28 February 2022. The lease to the group is holding over on a month-by-month basis on the same terms and conditions until terminated or a new lease is formalised.

27. The members are made up of 216 children aged 5 – 13 years, 235 youth aged 14 -21 years old, and 16 adults aged 22 – 50 years old. The members are 48% male and 52% female.

28. PACT youth workers work with local primary, intermediate and high schools in the Papatoetoe area, mentoring and supporting the students, developing strong and genuine guiding relationships with the youth at a time when they need it the most. Support letters from Papatoetoe East Primary School and Papatoetoe High School illustrate the appreciation for the work done by PACT.

29. PACT also run its own programmes from the facility such as, school holiday programmes (one week every school holiday), playgroups, youth groups, budgeting courses, boxing and bootcamp.

30. The PACT building is also used by Safari South Multicultural Playgroup 3 mornings per week and South Auckland Christian Foodbank for a free community dinner one evening a week.

31. A summary of the future plans for PACT includes re-engaging with Papatoetoe Intermediate and introducing new programmes that help transition at risk young people from intermediate to high school, applying to become a South Auckland affiliate for the Billy Grahame Youth Foundation (boxing programme) and increasing social media presence to increase awareness.

32. PACT funds its activities from grants, rent from hireage, fees from the schools each term for the services provided and donations.

Tātaritanga me ngā tohutohu

Analysis and advice

33. At the expiry of a lease for a council owned building, a review of alternatives for the use of the premises should be carried out as good practice. For this, an expression of interest process can be undertaken to gauge interest and best use. However, if the incumbent group is needed in the area and the group is performing well, the local board has the discretion to grant a new lease to the group without undergoing an expression of interest process.

Public notification and engagement

34. As the classification of the land is Local Purpose (Community Buildings) Reserve public notification is not required under the Reserves Act 1977.

Assessment of the application

35. PACT has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver their services.

36. PACT has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

37. PACT has all necessary insurance cover, including public liability in place.

38. A site visit has been undertaken by staff and the facility is well managed and maintained.

39. PACT has also undertaken improvements including, installing new carpets, new roofing, interior painting, refurbishment of bathrooms and upstairs storage.

40. PACT provides a valuable service to the local community by working with at risk adolescents and providing them with the skills and support they need to excel. PACT also run programmes from the facility for the community and make the facility available for hire to help and support initiatives and activities within the local community.

41. A Community Outcomes Plan has been agreed with PACT to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement and is attached to this report as Attachment B.

42. Auckland Council’s Community Occupancy Guidelines 2012 sets out the requirements for community occupancy agreements and the community outcomes plan will be included as part of the lease agreement if approved by the local board.

43. Staff recommend that a new community lease be granted to PACT for a term of 5 years commencing from 1 March 2022 as per recommendations with one 5 years right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

44. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

45. Asset improvements and maintenance undertaken by the council will strive for maximum re-use and recycling of existing material. This will be in alignment with the waste management hierarchy (prevention, reduction, recycle) to ensure minimum impact on greenhouse gas emission.

46. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

47. Climate change has an unlikely potential to impact the lease, as no part of the leased area is located in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

48. Council staff from within the Customer and Community Services Directorate have been consulted on the proposed new lease. The feedback is noted as follows:

Relevant team	Feedback
Sport and Recreation Lead, Parks, and Community Facilities	No objections - Sport, and Recreation Lead
Facilities Manager, Area Operations, Parks, and Community Facilities	Supportive - Area Operations
Parks and Places Specialist, Parks, and Community Facilities	Supportive - Service and Asset Planner.

49. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

50. The proposed lease will benefit the community by enabling initiatives that promote working with at risk youth giving them additional support and skills to reach their potential for the Ōtara-Papatoetoe Local Board area and its surrounding communities.

51. The progress of the application process was included in the monthly Community Facilities Update presentations during 2023. The local board did not indicate any opposition to the lease proposal.

52. The delivered activities align with the Ōtara-Papatoetoe Local Board Plan 2020 outcomes and objectives:

Table One: 2020 Local Board Plan outcomes and objectives

Outcome	Objective
Outcome three: A thriving, inclusive and safe community	An active and engaged community, leading local initiatives, increase opportunities for skill development, employment.
Outcome four: Parks and facilities that meet our people’s needs	Ensuring our parks and facilities meet local needs for sports, recreation, and community activity.

Tauākī whakaaweawe Māori

Māori impact statement

53. Iwi engagement about the council’s intention to grant a new community lease on Papatoetoe Recreation Grounds, 311R Great South Road, Papatoetoe was undertaken in February 2023 with 12 iwi groups identified as having an interest in land at Papatoetoe Recreation Grounds, 311R Great South Road, Papatoetoe as outlined in Attachment C.

54. The engagement involved an email to all iwi identified as having an interest in the area containing detailed information on the land, the lessee and the lease proposal as required by Section 4 of the Conservation Act 1987.

55. No objections or requests for hui or kaitiaki site visit received from the iwi and mana whenua groups who responded.

56. The lessee has agreed, via the Community Outcomes Plan, to deliver Māori Outcomes that reflect their local community as per Attachment B of this report.

57. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

58. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

59. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

60. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

61. Staff have consulted with the Financial Strategy and Planning Department of the council. No concerns were raised regarding the financial implications for the new lease. The 2023/2024 annual budget proposes changes to the rent levels within the Community Occupancy Guidelines 2012. As this is only a proposal it will not be operative until adopted.

62. Ongoing maintenance of the asset will be covered initially by the lessee from the maintenance fee charge of $1,000.00 plus GST per annum, and then by the council which is accounted for in current and future budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63. Should the local board resolve not to grant the proposed community lease to PACT located at Papatoetoe Recreation Grounds, 311R Great South Road, Papatoetoe the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

64. The new lease affords the groups security of tenure, enabling them to attend to the scheduled maintenance of the facility. Should the building remain unoccupied, there is a risk associated with the lack of maintenance and possible improvements. Council will be liable for the asset regardless of whether budget is allocated to or identified for renewals. The renewal of the building will also not appear in the annual work programme.

Ngā koringa ā-muri

Next steps

65. If the local board resolves to the grant the proposed new community lease, staff will work with the tenant to finalise the lease agreements in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site Map - 311R Great South Road, Papatoetoe	65
b ⇩	Attachment B - Community Outcomes Plan - Papatoetoe Adolescent Christian Trust	67
c ⇩	Attachment C - Names of Iwi identified as having an interest in 311R Great South Road	71

Ngā kaihaina

Signatories

Author

Priya Mudaliar - Community Lease Specialist

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

20 June 2023

Grant a new community lease and licence to occupy to Highbrook Aero Modellers Incorporated at Highbrook Drive Reserve, Pukekiwiriki Place, East Tamaki

File No.: CP2023/05967

Te take mō te pūrongo

Purpose of the report

1. To seek approval to grant a new community ground lease and licence to occupy to Highbrook Aero Modellers Incorporated for Highbrook Drive Reserve located at Pukekiwiriki Place, East Tāmaki.

Whakarāpopototanga matua

Executive summary

2. Highbrook Aero Modellers Incorporated (the club) seeks a new community lease and licence to continue their occupation and operation from Highbrook Drive Reserve, Pukekiwiriki Place, East Tamaki. The lease will be for the airstrip/runway portion of the land and the remainder will be held under a licence to occupy.

3. The aero modellers club moved to the park in 2008 and held an agreement with Highbrook Park Trust which has now dissolved. The stewardship of the park has, under the terms of the trust deed, transferred to Auckland Council.

4. The club aims to encourage and foster the building and flying of model aircraft in all its phases in Auckland, surrounding districts and elsewhere. These activities align with the Ōtara-Papatoetoe Local Board Plan 2020 Outcome Four: parks and facilities that meet our people’s needs, and Outcome Five: sustainable, healthy natural environment.

5. The club has provided all required information, including financials, showing that it has sufficient funds, and they are being managed appropriately. The club has all the necessary insurance cover, including public liability insurance, in place.

6. Staff made a site visit to the park. The licensed area is grassed and contains only a small concrete slab with a picnic table as the only assets.

7. A community outcomes plan has been agreed with the club and, if approved by the board, will be included as schedule two of the lease agreement.

8. Iwi engagement was undertaken in June/July 2022, and no submissions or objections were received from the 11 iwi groups canvased.

9. Staff from Community Facilities are supportive of the proposed lease.

10. Climate change is not expected to impact the use of the park by the club as the site does not sit within flood plain or coastal inundation zones and will not result in an increase of greenhouse gas emissions.

11. This report recommends that a new community lease and licence to occupy be granted to Highbrook Aero Modellers Club Incorporated for a term of five years commencing 1 July 2023, with a single five-year right of renewal.

12. If the local board decides to grant the lease and the licence, staff will work with the club to finalise the agreements.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) grant, under the Local Government Act 2002, a new:

i) community lease to Highbrook Aero Modellers Incorporated for 3,676 square meters (more or less); outlined in yellow (airstrip/runway) on the site plan in Attachment A

ii) community licence to occupy for 23,909 square meters (more or less), outlined in green on the site plan in Attachment A

over the land located at Highbrook Drive Reserve, Pukekiwiriki Place, East Tamaki on the land legally described as Lot 27 Deposited Plan 465298 in Attachment A, subject to the following terms and conditions:

i) term – five years, commencing 1 July 2023, with a single five-year right of renewal and reaching final expiry 30 June 2033

ii) rent – one dollar ($1.00) plus GST per annum if demanded

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement as shown in Attachment B

b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Local Government Act 2002

c) note that iwi engagement for Auckland Council’s intention to grant a new community lease and licence to occupy has been undertaken in June/July 2022 and no objections to the notified proposal of the new community lease and licence to occupy were received

d) that leasing charges may be reviewed by the local board in circumstances where there are changes to the Community Occupancy Guidelines 2012.

Horopaki

Context

13. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

Land and lease

14. Highbrook Drive Reserve is located at Pukekiwiriki Place, East Tamaki as shown in Attachment A. The land legally described as Lot 27 Deposited Plan 465298, is held by Auckland Council under the Local Government Act 2002.

15. Highbrook Aero Modellers Incorporated held an agreement with Highbrook Park Trust for a portion of the land at Pukekiwiriki Place, East Tamaki. The trust dissolved in November 2021 and ownership of the land, known as Highbrook Drive Reserve, passed to Auckland Council.

16. Under the agreement between Highbrook Development Limited and Highbrook Park Trust a Highbrook Park Design Concept and Scope of Works was developed and agreed. This outlines the public open space design concepts and indicative scope of works relating to the Public Open Space Concept Plan for Highbrook Drive Reserve.

17. The area occupied by the aero modellers club is within the Pukekiwiriki Crater and the design concept plan details:

1.0 Crater Landscape Zone

1.1 Design Concept

1.1.1 The landscape design for the Crater Zone essentially maintains the existing rural character of this part of the Waiouru Peninsula. The Pukekiwiriki Crater is an important geographical landform and as such there will be minimal land modification beyond the works associated with the arterial road in the south-western sector of this zone.

1.1.2 The Crater Zone will essentially remain in agricultural pasture, with the rim being planted with rows of hedgerow trees to help accentuate its form. The majority of the Crater Zone will continue to be grazed by livestock and provide a rural field environment similar to that experienced in the southern portion of Cornwall Park.

18. The operation of the club is in keeping with this concept of maintaining the crater zone landform with minimal land modification. The area of the park occupied by Highbrook Aero Modellers Club is circled in red below:

Pukekiwiriki Crater, Highbrook Drive Reserve

19. The park is primarily used by the group to provide an area where unmanned aerial vehicles (UAV) can be flown safely and under supervision. Club members fly model fixed wing aircraft and helicopters. They are also looking to include multi-rotor craft (drones) as this is a growing part of the model aeronautical environment and they are used for sporting competitions, emergency response, business, and pleasure.

20. The club provides instruction and guidance to support safer public use of these type of model aircraft and a place for people to learn responsible use.

21. The club is developing a programme with schools in the area for youth who may have an interest in aviation, and in particular model aircraft and flying. They hold several open days each year for people to watch or learn how to fly models for a hobby or sport.

Highbrook Aero Modellers Incorporated

22. Highbrook Aero Modellers Incorporated was established in 1954 and registered under the Incorporated Societies Act 1908 in June 1961. Initially operating from Mt Roskill, the club moved to Highbrook Drive Reserve in 2008. The primary purpose of the club is to encourage and foster the building and flying of model aircraft in all its phases in Auckland, surrounding districts and elsewhere. The club provides an environment where anyone can learn about model aircraft safety, construction, flying and take part in competitions.

23. The club is run entirely by the member volunteers and has 100 members - 86% aged over 22 years old. They use the grounds during daylight hours throughout the year and operate under Civil Aviation and Ministry of Transport legislation. A committee of six meets monthly and oversees all aspects of running the club, including liaison with Model Flying New Zealand, the national organisation, to which they are affiliated.

Tātaritanga me ngā tohutohu

Analysis and advice

24. With the dissolution of Highbrook Park Trust as set out in the trust deed, ownership of the land transferred to Auckland Council to be administered as a park for the whole community. Therefore, an agreement with the council is now required so the club can continue to operate from the park.

25. Under the Community Occupancy Guidelines 2012, a licence to occupy is the appropriate agreement for the use of council-owned land with no fixed assets. The club has requested that the airstrip/runway be governed under a lease, giving them exclusive use of this area of the park being 3,676 square meters (more or less), with a licence to occupy over the remaining area of 23,909 square meters (more or less).

26. The recommended term for and licence to occupy is a five-year initial term and a further five-year right of renewal. The local board has discretion to vary the term of the agreement if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms.

Public notification and engagement

27. The underlying land at Pukekiwiriki Place, East Tamaki is subject to the provisions of the Local Government Act 2002, therefore, public notification is usually required under Section 138 of the Act. Section 138 (1) provides that the council must consult with the public on any proposal to dispose of (i.e. lease) a park, or part of a park.

28. The definition of ‘park’ under section 138 (2) of the Local Government Act is “land acquired or used principally for community, recreational, environmental, cultural, or spiritual purposes”.

29. The proposed new agreement to Highbrook Aero Modellers does not substantially interfere with, or exclude, the public’s access to the park. Therefore, public notification of the proposed agreements is not legally required, nor was it undertaken.

Assessment of the application

30. The club has submitted a comprehensive application and is able to demonstrate its ability to deliver its services.

31. The proposed lease area comprises 23.90 hectares (more or less), as outlined in Attachment A.

32. The club has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

33. The club has all necessary insurance cover, including public liability insurance, in place.

34. A site visit has been undertaken by staff and the property is well cared for, well-managed and maintained. The club has invested in a commercial ride-on lawn mower to maintain the grass area around and including the airstrip, and the taxi and pits areas. They have also held community working bees to install drainage, and continue to maintain the roadway and carpark area, remove vegetation and rubbish. They have also installed both a security camera and a weather station.

35. The group wishes to install shelters, picnic facilities, assembly tables and seating for the benefit of both members, and the public when the airfield is not in operation.

36. The club provides a service to the local community by providing an area where the flying of model and other unmanned aircraft can take place safely.

37. Auckland Council’s Community Occupancy Guidelines 2012 sets out the requirements for community occupancy agreements, this includes annual accountability reporting. A community outcomes plan has been developed and will be included as a schedule to the lease/licence agreement if approved by the local board. The outcomes plan has been negotiated with the club to identify the benefits it will provide to the community as shown in Attachment B.

38. Staff recommend that a new community lease, including a licence to occupy, be granted to Highbrook Aero Modellers Incorporated for a term of five years commencing 1 July 2023, with a single five-year right of renewal and a final expiry date of 30 June 2033.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39. It is anticipated that the continued use of the park by the model aircraft club will not result in an increase of greenhouse gas emissions as the activities are a continuation of existing pursuits.

40. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

41. Climate change has an unlikely potential to impact the lease, as no part of the leased area is located in either a flood-sensitive or coastal inundation zone:

Graphical user interface, application

Description automatically generated

Flood sensitive zones Coastal inundation zone

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42. Council staff from Community Facilities operational management and maintenance, and Parks, Sports and Recreation teams have been consulted. They are supportive of the proposed agreements as it is a suitable use of the land.

43. The location of the aero modellers airstrip is within part of the archaeologically significant Pukekiwiriki Crater. The area occupied by the club is the lowest point of the crater and fairly flat. The area was initially grazed by stock. Grazing has now stopped, and the area is regularly mowed. The club maintains and mows the grass strip which they utilise as a runway for the model aircraft.

44. The proposed new agreement has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45. The proposed lease will benefit the community by enabling initiatives that promote the building and flying of model aircraft for residents of the Ōtara-Papatoetoe Local Board area and its surrounding communities.

46. The application was included in the Community Facilities monthly update presentations of 22 February, 31 May, 26 July, 30 August, 22 November 2022, and March 2023. A memo was circulated to the board, for feedback/comment in June 2022 advising of the intention to engage with iwi over the proposed lease. No comments were received from board members.

47. At the August 2022 Community Facilities monthly update workshop board members enquired whether the area could be developed for an alternative use (e.g. a sports field, or a bike ‘pump’ track).

48. Following investigation, staff advised the board at the 22 November 2022 update workshop that the reserve is part of Pukekiwiriki Crater and the original park development documents, the Highbrook Park Design Concept and Scope of Works and the Public Open Space Concept Plan, limited the modifications that could be made to the crater. Staff further advise that:

i) being an archaeologically significant site, consultation with the iwi and resource consents will be required. Facilities staff do not believe modifications to the crater would be supported or consent granted

ii) the area is within the lowest point of the crater and is often water-logged when the tides are high. Modification of the site to accommodate a playing field, or fields will require budget, considerable engineering, back filling, and changes to land levels

iii) development of a new sports field would also require the provision of field drainage, carparking, field lights, showers, change rooms and toilets. The latter will also require provision of water and electricity, and management of wastewater.

49. The delivered activities of the club align with the outcomes and objectives within the Ōtara-Papatoetoe Local Board Plan 2020 and the Auckland Plan:

Outcome	Objective
Outcome four: Parks and facilities that meet our people’s needs	Ensuring our parks and facilities meet local needs for sports, recreation, and community activity.
Outcome five: Sustainable, healthy natural environment	Support development of more public space for the community to interact with the natural environment.

2020 Ōtara-Papatoetoe Local Board Plan - outcomes and objectives

Strategic Direction	Priority Area
Priority area five: Promote individual and community wellbeing through participation and excellence in recreation and sport	Provide opportunities for all Aucklanders to participate in recreation and sport.

2020 Auckland Plan - strategic direction and priority areas

50. Club members made a presentation to the Ōtara-Papatoetoe Local Board meeting of 18 April 2023 on the history of the club, its membership, activities, and future plans. Club members answered questions from board members.

Tauākī whakaaweawe Māori

Māori impact statement

51. As required by Section 81 of the Local Government Act 2002, iwi engagement on the council’s intention to grant a new community lease for Highbrook Drive Reserve, Pukekiwiriki Place, East Tamaki was undertaken in June/July 2022 with iwi groups identified as having an interest in land. The engagement involved an email to the eleven-iwi identified as having an interest in the land as shown in Attachment C. The email contained detailed information on the land, the tenant, and the lease proposal.

52. No submissions or objections were received from the iwi and mana whenua groups canvassed.

53. The club has agreed, via the Community Outcomes Plan, to deliver Māori outcomes that reflect the local community as outlined in Attachment B.

54. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. Council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

55. These commitments are outlined in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

56. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

57. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

58. All costs relating to the preparation of the lease agreement will be borne by the council.

59. Ongoing maintenance of any club-owned assets on the land will be the responsibility of the tenant.

60. The 2023/2024 annual budget proposes changes to the rent levels within the Community Occupancy Guidelines 2012. As this is only a proposal it will not be operative until adopted.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

61. Should the local board decide not to grant the proposed community lease and licence to occupy, the club’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

Ngā koringa ā-muri

Next steps

62. If the local board decides to the grant the proposed new community lease and licence to occupy, staff will work with Highbrook Aero Modellers to finalise the agreements in line with the board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A site map-Highbrook Aero Modellers Inc	81
b ⇩	Attachment B - COP-Highbrook Aero Modellers Inc	83
c ⇩	Attachment C - Iwi identified as having an interest in the area	85

Ngā kaihaina

Signatories

Author

Priya Mudaliar - Community Lease Specialist

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

20 June 2023

Proposed new community lease to East Tamaki Rugby Football Club Incorporated located at East Tamaki Reserve, 244R East Tamaki Road, Ōtara

File No.: CP2023/06212

Te take mō te pūrongo

Purpose of the report

1. To grant a new community ground lease to East Tamaki Rugby Football Club Incorporated located at East Tamaki Reserve, 244R East Tamaki Road, Ōtara.

Whakarāpopototanga matua

Executive summary

2. East Tamaki Rugby Football Club Incorporated (the club) seeks a new community lease to continue occupation and operation from the group-owned building at East Tamaki Reserve, 244R East Tamaki Road, Ōtara.

3. The club currently holds the ground lease which reached final expiry on 30 June 2022. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

4. The new lease was identified and approved by the local board as part of the Community Facilities: Community Leases Work Programme 2021/2022 at their 15 June 2021 local board meeting (resolution OP/2021/90).

5. The club aims to promote, foster, and promote the game of rugby union football in the East Tamaki district and greater Auckland region. These activities align with the local board plan 2020 outcome three: a thriving, inclusive and safe community, and outcome four: parks and facilities that meet our people’s needs.

6. The club has provided all required information including financials, showing that it has sufficient funds, and it is being managed appropriately. The club has all the necessary insurance cover, including public liability insurance, in place.

7. As this is a group-owned building, they have an automatic right to reapply for a new lease at the end of their occupancy term.

8. A site visit was undertaken by staff on 24 January 2023 and the facilities appear to be in good condition.

9. Iwi engagement was held in January 2023 in accordance with the Reserves Act. No submissions or objections were received on the proposed new community ground lease.

10. Public notification was not required as the rugby club is contemplated in the Manukau City Council’s Sports Parks Management Plan adopted by the council in May 2007.

11. A community outcomes plan has been prepared and to be attached to the lease agreement as a schedule.

12. This report recommends that a new community lease be granted to the club for a term of 10 years commencing from 1 July 2022 with one 10 year right of renewal.

13. If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) grant, under Section 54(1)(b) of the Reserves Act 1977, a new community lease to the East Tamaki Rugby Football Club Incorporated for an area comprising approximately 420m² located at 244R East Tamaki Road, Ōtara on the land legally described as Lot 11 DP 9824 (as per Attachment A – Site plan), subject to the following terms and conditions:

i) term – 10 years, commencing 1 July 2022, with one 10 year right of renewal

ii) rent – $1.00 plus GST per annum if demanded

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan)

b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977

c) note that iwi engagement was undertaken in January 2023 and no objections or submissions were received

d) note that lease charges may be reviewed by the local board in circumstances where there are charges to the Community Occupancy Guidelines 2012.

Horopaki

Context

14. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

15. The Ōtara-Papatoetoe Local Board approved the Community Facilities: Community Leases Work Programme 2021/2022 at their 15 June 2021 local board meeting (resolution OP/2021/90).

16. The new community ground lease to the club was part of the approved work programme. This report considers the new lease as approved on the work programme.

Land, building/s and lease.

17. The club owns and maintains the building at East Tamaki Reserve.

18. The club is located at East Tamaki Reserve, 244R East Tamaki Road, Ōtara. The land is owned by Auckland Council and legally described as Lot 11 DP 9824 contained in record of title NA317/248. The land is classified as a recreation reserve subject to the Reserves Act 1977 (NZ Gazette 1996, page 11013).

19. The reserve has an operative management plan (adopted by the former Manukau City Council in May 2007) and the current use by the rugby club is contemplated within the plan. Therefore, under the terms of the Reserves Act 1977, public notification is not required for this lease.

20. For a group owned building, all operational and maintenance costs are borne by the lessee.

East Tamaki Rugby Football Club Incorporated

21. The club was established in 1962 and its primary purpose is to promote and foster the game of rugby union football in the East Tamaki district and greater Auckland region.

22. The club has been operating from East Tamaki Reserve since July 2002. The building and other improvements are owned by the lessee.

23. The club’s current community lease with the council commenced on 1 July 2012 and expired on 30 June 2022. The lease to the club is holding over on a month-by-month basis on the same terms and conditions until terminated or a new lease is formalised.

24. The club has approximately 200 members, 80% male and 20% female, made of the following age groups:

i) 100 members aged 5 – 13 years old

ii) 25 members aged 14 – 21 years old

iii) 60 members aged 22 – 50 years old

iv) 15 members aged 51 years and over.

25. The club provides rugby union activities for juniors, seniors, girls, boys, men, and women within the East Tamaki/Ōtara region, including training, coaching and managing sessions.

26. The premises is used for club meetings, junior and senior games days, church groups and for community activity.

27. The club has a Club Licence as required under the Sale and Supply of Alcohol Act 2012.

28. To support Māori in the community, the club will work with the local group that would be engaging in a Māori rugby tournament, offering their clubrooms for meeting space, and will be looking to help to fundraise to help lower the costs for players and staff.

29. Financial accounts were provided by the club and indicate that the club is financially stable. The club’s funding is derived from membership fees, fundraising, sponsorships, hireage and grants.

30. The club is looking to introduce community and whanau activities within the clubrooms to make the club a community hub for everyone to enjoy year-round.

Tātaritanga me ngā tohutohu

Analysis and advice

31. Under the Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to reapply for a new lease at the end of their occupancy term. The club is exercising this right by applying for a new lease. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms.

Public notification and engagement

32. The rugby club activity is contemplated in the Manukau City Council’s Sports Parks Management Plan adopted by the Council in May 2007 and consequently, public notification is not required for this lease.

Assessment of the application

33. The club has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver sporting services.

34. The area proposed to be leased consists of approximately 420m²and is outlined in Attachment A.

35. The club has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

36. The club has all necessary insurance cover, including public liability insurance, in place.

37. A site visit was done by staff and the facility is well managed and maintained. All management and operational costs are funded by the club.

38. The club has also done improvements to the kitchen area.

39. A Community Outcomes Plan has been completed with the club to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement and is attached to this report as Attachment B.

40. Auckland Council’s Community Occupancy Guidelines 2012 sets out the requirements for community occupancy agreements and will be included as part of the lease agreement if approved by the local board.

41. The board also reviewed the draft community outcomes plan at the workshop on 4 April 2023.

42. Staff recommend that a new community lease be granted for a term of 10 years commencing from 1 July 2022 with one 10 year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

43. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

44. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

45. Climate change has an unlikely potential to impact the lease, as no part of the leased area is located in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

46. Council staff from within the Customer and Community Services Directorate have been consulted on the proposed new lease. Their feedback is noted as follows:

Relevant team	Feedback
Sport and Recreation Lead, Parks and Community Facilities	Supportive - Sport and Recreation Lead
Facilities Manager, Area Operations, Parks and Community Facilities	Supportive – Area Operations
Parks and Places Specialist, Parks and Community Facilities	Supportive – Parks and Places Specialist

47. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

48. The proposed lease will benefit the community by enabling initiatives that promote the sport of rugby union football for the Local Board area and its surrounding communities.

49. The assessment of the application was workshopped with the Ōtara-Papatoetoe Local Board in April 2023. The local board indicated its in principle support of the lease proposal.

50. The delivered activities align with the Local Board Plan 2022 outcomes and objectives:

Outcome	Objective
Outcome three: a thriving, inclusive and safe community	Promoting health and wellbeing to build capable and resilient communities with a sense of belonging
Outcome four: parks and facilities that meet our people’s needs	Ensuring our parks and facilities meet local needs for sports, recreation and community activity

Tauākī whakaaweawe Māori

Māori impact statement

51. Iwi engagement about the council’s intention to grant a new community lease was undertaken in January 2023 with 11 iwi groups identified as having an interest in land in the Ōtara-Papatoetoe Local Board area. The engagement involved:

· an email to all iwi identified as having an interest in the area as captured in Attachment C, containing detailed information on the land, the lessee, the lease proposal as per Section 4 of the Conservation Act 1987.

52. No objections or requests for hui or kaitiaki site visit were received from the iwi and mana whenua groups who responded.

53. The lessee has agreed, via the Community Outcomes Plan, to deliver Māori Outcomes that reflect their local community as per Attachment B of this report.

54. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

55. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

56. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

57. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

58. There are no financial implications for the new lease to the club.

59. Staff have consulted with the Ōtara-Papatoetoe Lead Financial Advisor and gained agreement on the financial implications for this new community ground lease to the club at East Tamaki Reserve.

60. The 2023/2024 annual budget proposes changes to the rent levels within the Community Occupancy Guidelines 2012. As this is only a proposal it will not be operative until adopted.

61. Ongoing maintenance of the asset is covered by lessee.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

61. Should the local board resolve not to grant the proposed community lease to the club, it will impact the club’s ability to undertake all current and future activities. This will have an adverse impact on the achievement of the desired local board plan outcomes.

62. The new lease affords the group’s security of tenure, enabling them to attend to the scheduled maintenance of the facility. Should the building remain unoccupied, there is a risk associated with the lack of maintenance and possible improvements.

Ngā koringa ā-muri

Next steps

63. If the local board resolves to the grant the proposed new community lease, staff will work with the East Tamaki Rugby Football Club Incorporated to finalise the lease agreements in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan 244R East Tamaki Road, Otara	93
b ⇩	Attachment B- Community Outcomes Plan - East Tamaki Rugby Football	95
c ⇩	Attachment C - Iwi groups with an interest in 244R East Tamaki Road	99

Ngā kaihaina

Signatories

Author

Priya Mudaliar - Community Lease Specialist

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

20 June 2023

Adoption of the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan

File No.: CP2023/06497

Te take mō te pūrongo

Purpose of the report

1. To adopt the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan.

Whakarāpopototanga matua

Executive summary

2. On 21 June 2022 the Ōtara-Papatoetoe Local Board approved the development of a Sport and Active Recreation Facilities Plan to identify gaps and needs of facilities and guide local board decision-making with regards to investment, advocacy, and partnership opportunities [OP/2022/83].

3. The development of the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan was funded through $25,000 Locally Driven Initiatives operational budget, with Sport New Zealand contributing a further $25,000 administered through its regional partner Aktive.

4. On 20 September 2022 the Ōtara-Papatoetoe Local Board adopted the scope to develop the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan [OP/2022/148].

5. The Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan outlines the current network of sport and active recreation facilities across the rohe (irrespective of ownership) and identifies existing and future provision challenges and needs. The plan is provided as Attachment A.

6. Following extensive community consultation and the analysis of findings, a full range of capital developments, repair and maintenance, and spatial/master planning projects were prioritised.

7. In total, 50 projects were independently assessed and categorised by priority before being listed alphabetically.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whai / adopt the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan in Attachment A.

Horopaki

Context

Ōtara-Papatoetoe Local Board - Customer and Community Services Work Programme 2022/2023

8. On 21 June 2022 Ōtara-Papatoetoe Local Board approved the development of a Sport and Active Recreation Facilities Plan to identify gaps and needs of facilities and guide local board decision-making with regards to investment, advocacy, and partnership opportunities. The Plan will support increased participation outcomes through greater utilisation and optimisation of assets.

9. The development of the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan was funded through $25,000 Locally Driven Initiatives operational budget, and Sport New Zealand contributing a further $25,000 administered through its regional partner Aktive.

Sport and Active Recreation Facilities Plans

10. Sport and active recreation facilities plans offer strategic guidance to inform decision-making regarding investment, advocacy, partnerships, and opportunities within the sport and recreation facility network.

11. The Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan in Attachment A outlines the current network of sport and active recreation facilities across the rohe (irrespective of ownership) and identifies existing and future provision challenges and needs.

12. Key outputs include:

· consolidated inventory of sport and active recreation facilities

· themes and trends of local facility needs and issues

· assessment of potential impacts of demographic and infrastructure changes

· identification of gaps in facility provision against current and future needs

· framework for prioritising projects/potential opportunities for further analysis and assessment

· prioritised list of projects/opportunities to provide direction to support advocacy, resource allocation and leasing decisions.

Ōtara-Papatoetoe Local Board Plan

13. The Ōtara-Papatoetoe Local Board currently support sport and active recreation facilities through operational funding, capital funding and community leases within the Customer and Community Services work programme.

14. The development and effective implementation of the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan relates to several outcomes, objectives, and key initiatives within the Local Board Plan as detailed below.

Table 1: Ōtara-Papatoetoe Local Board Plan - Strategic alignment

Outcome	Objective and key initiative
Parks and facilities that meet our people’s needs	Objective: Ensure our parks and facilities meet local needs for sports, recreation, and community activity Key initiative: · Sports field upgrade at Papatoetoe Recreation Reserve · New toilet and changing room facilities at Te Puke ō Tara Park, Aorere Park and Kohuora Park · Continue to seek opportunities for private partnerships to fund shortfalls in budget
Transform Manukau	Objective: Creating open civic and green areas that are attractive, well used, safe and sustainable Key initiative: Complete the Manukau Sports Bowl master plan, advocate for funding, and seek opportunities to implement the plan
A thriving, inclusive and safe community	Objective: An active and engaged community, leading local initiatives Key initiative: Continue free access to our swimming pools, funded through a local targeted rate

Increasing Aucklanders’ Participation in Sport – Investment Plan 2019 – 2039

15. In July 2019, council adopted a strategic plan to guide investment into community sport identifying three key sector challenges:

· the demand for sport in Auckland is growing and changing, while the existing facilities are ageing

· not all Aucklanders have the same access and opportunities for sport

· Auckland Council needs a more structured and strategic approach to invest in sport.

16. The Investment Plan has supported the development of the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan and provides principles to assess projects and opportunities identified following community consultation.

Tātaritanga me ngā tohutohu

Analysis and advice

Scope and methodology

17. On 20 September 2022 the Ōtara-Papatoetoe Local Board adopted the scope to develop the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan [OP/2022/148].

18. The scope can be defined by three sub-categories: geographic area, type of activity, and facility model:

a) Geographic area

The geographic scope will focus on provision within the Ōtara-Papatoetoe Local Board area with consideration for neighbouring communities, rohe boundaries specifically identified by mana whenua, sub-regional facilities and/or bespoke facilities.

b) Activity type

The scope of activity type is sport and active recreation as defined within Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039.

c) Facility model

A full facility network scope is adopted comprising of all facilities providing community access for sport and active recreation irrespective of ownership or operating model.

19. Following the adoption of the scope, Recreation Sport and Leisure Consultancy Limited (RSL) were appointed to develop the plan.

20. RSL adopted the methodology summarised below:

Table 2: RSL Methodology

Stage	Description
Strategic review	· Council – plans and policies relating to sport and recreation, Māori outcomes and the broader facilities network · Local – local board plans, specific site masterplans, Council Controlled Organisation (CCO) projects · Sector – plans and strategies from Sport New Zealand Ihi Aotearoa, Aktive, Sport Waitākere · Codes – guiding documents adopted by specific codes e.g. Auckland Regional Rugby League Facilities Network Plan · Adjoining local boards – analysis of sub-regional network provision and needs
Mana whenua engagement	· Invitation to contribute to all iwi recognised as mana whenua for the Ōtara-Papatoetoe rohe · Kanohi ki te kanohi meetings with interested iwi
Community consultation	· Online survey, phone calls, site visits and kanohi ki te kanohi meetings with clubs, trusts, facility operators, social enterprise groups, schools, and key individuals operating in the sport and recreation sector with insights on this rohe
Network review	· What we have; site visits, mapping, inventory
Future state	· Calculations relative to current state, known developments, projected population growth, and emerging trends
Gap analysis	· What we have vs what we need · Identify opportunities, risks, and potential partnerships
Priority project list	· Identify facility projects · Provide an independent assessment of priority status for projects

Uniquely Ōtara-Papatoetoe

21. Ōtara-Papatoetoe is well provisioned for with a comprehensive and unique network of parks, open spaces, water access and bespoke sport facilities, although, there is a high rate of inactivity (31%).

22. The local board area has high deprivation, is extremely diverse with the second highest Pasifika population in Tāmaki Makaurau and relatively young compared to the wider Auckland region. Therefore, the right mix of facilities (in terms of type, function, condition, access, and location) is critical.

23. The Ōtara-Papatoetoe area is divided by state highway 1 and in close proximity to Middlemore Hospital, and the Auckland International and domestic airports. The areas of Ōtara and Papatoetoe should be considered as unique when reviewing the provision of local-level facilities.

24. Optimising and activating spaces and having the flexibility to adapt to changing needs, preferences, and local communities across Ōtara and Papatoetoe is also essential.

25. The Ōtara-Papatoetoe sport and active recreation facility network faces multiple challenges and opportunities – those that are common across the sector and wider Auckland region, and those uniquely associated with Ōtara-Papatoetoe.

Table 3: Facility considerations

Facility considerations	Description
Hubbing of facilities	Ability to realise greater utilisation of facilities across a greater time period (seasons), enhance operational efficiencies, and adopt centralised asset management models
Ageing club infrastructure	A number of council and community facilities require investment to renew assets. Planning and budgeting for ongoing maintenance is required but can become a burden for not-for-profit groups.
Quality of sportsfields	Strong community need for improved training and playing surfaces to reduce closures and optimise the use of assets.
Distribution of active recreation facilities	Shortfall of recreation infrastructure that is free and open servicing a less formal catchment than traditional sport. Basketball (central Papatoetoe) and volleyball (Ōtara) have been identified as good fits for the demographic profile.
Develop parks, enhance infrastructure	In an increasingly populous, urban environment it is important our places and spaces to recreate are developed in order to be utilised.
Re-purposing facilities	As the demographic profile has changed as has community need for sport and active recreation. A challenge of the future will be balancing traditional needs verses new, emerging needs.
Vandalism of sportsfields	Several groups have identified the ongoing struggle to combat unauthorised vehicles ruining playing surfaces. This is a regional issue which council departments must try to resolve.
Connections between parks	In support of the Greenways Plan, greater connectivity of sports parks supports safer, healthier more active communities.

26. The facility considerations above are complimented by mana whenua considerations in relation to community sport. The mana whenua considerations show positive alignment with the general considerations but also propose participation and programming ideas.

Priority projects

27. Following extensive community consultation and the analysis of findings, a full range of capital developments, repair and maintenance, and spatial/master planning projects were prioritised.

28. In total, 50 projects were independently assessed and categorised by priority before being listed alphabetically.

29. The priority projects list offers an independent evaluation of prioritised local need at a single moment in time, interpretation of the list should be supported by present-day quality advice.

Assessment - Guiding principles

30. Priority projects identified through the community consultation phase have been assessed using four guiding principles, derived from Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039 and supported by a series of components from The New Zealand Sporting Facilities Framework.

· Equity

· Outcome focused

· Achievability

· Sustainability.

Table 4: High priority local sports projects – Snapshot

Group or site	High priority project or opportunity
Allan Brewster Leisure Centre	Repurposing of squash courts
GymCity Papatoetoe	Facility relocation
Ngati Ōtara Park	Field and lighting upgrades
Ngati Ōtara Park	Installation of bollards and chain to prevent unauthorised vehicle access
Ōtara Scorpions Netball Club	Rubberisation of netball courts
Papatoetoe Hunters Corner Bowling Club	Renewal of artificial green
Papatoetoe Centennial Pools	Installation of pool cover
Papatoetoe Rangers Netball Club & Papatoetoe Tennis Club	Repairs of hard courts
Papatoetoe Recreation Ground	Acquisition of corner block properties
Papatoetoe Recreation Ground	Upgrade of changing room block
Papatoetoe United Football Club	Installation of additional training lights

Table 5: High priority local active recreation projects – Snapshot

Group or site	High priority project or opportunity
Manukau Sports Bowl	Development of outdoor fitness stations, outdoor basketball court, outdoor volleyball court
Ōtara Pool and Leisure Centre	Development of a splash pad
Papatoetoe Centennial Pools	Development of a splash pad

31. A full list of priority projects can be found within the plan with supporting rationale, proposed project actions and indicative costs.

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. The plan is to be used as a strategic, guiding document, there are no direct implications relating to the climate by adopting the plan.

33. The plan contains a list of priority projects of which, many relate to the built environment, one of eight priorities within Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

34. An environmental analysis should be undertaken upon progression of individual projects as part of the detailed planning stage.

35. Mana whenua engagement highlighted the importance of kaitiakitanga which is captured within the final plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. The plan aims to provide high-level strategic guidance for mahi across the council group including but not limited to Active Communities, Parks and Community Facilities, Regional Service and Strategy, and Eke Panuku.

37. The plan contains references to data from across the council group and considers developments broader than sport and active recreation such as transport, housing and major infrastructure projects to provide context.

38. Eke Panuku are leading two significant project within the local board area, Transform Manukau and Old Papatoetoe. Both projects have had and will continue to have an impact on the provision of community sport.

39. Eke Panuku led projects of note include the transformation of the Manukau Sports Bowl site, a site of significant scale providing a plethora of potential for sport and recreation, and secondly the Old Papatoetoe development which has led to the relocation of GymCity.

40. A project steering group was setup at the commencement of development of the plan to provide a holistic lens and offer ongoing opportunities to contribute and question throughout the development process.

41. The draft plan was shared with staff across multiple departments requesting feedback. There was support for the plan in draft form and minor amendments were made as required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42. The draft plan was workshopped with the local board 2 May 2023 where feedback was provided verbally during the presentation. Further feedback was received in a secondary window of opportunity following the workshop.

43. Following local board feedback several amendments or additions have been made and are now illustrated in the final plan. Key changes are outlined below, noting this table includes feedback from the steering group as well.

Table 6: Key feedback and changes to the draft plan

Topic/item	Change & rationale
Disproportionate number of projects for some groups	The project list has been restructured to more accurately depict the main beneficiary rather than the site e.g. Papatoetoe United Football Club – Additional floodlighting, as opposed to having multiple Kolmar projects.
Wording of project categories – “Advocacy” projects	“Advocacy” removed from category heading. Now “Regional & Sub Regional” with an explanation that these projects may serve both a local catchment as well as a broader, wider catchment. Although small, this list illustrates there are several unique or large scale sites within the local board area. Reference has been added that the responsibility for investment should be considered one of partnership and not limited to the local board.
East Tamaki Bowling Club –Advice to support leasing decisions	Content to support decision making has been added noting given the high level strategic nature of this document this should be considered supporting information only. A detailed analysis of options should be provided by the relevant community leasing staff which can be supported by the Active Communities department.
Manukau Sports Bowl: Athletics track – “Low” priority status	The masterplan has been revisited and the priority has gone up.
De La Salle College – Not included	Added to inventory and mapping.
Kilikiti and kabaddi – Little content	Content has been added in support of both codes and explaining the need to assess needs as and when either code identifies specific infrastructure requirements.
Puhinui Reserve: Equestrian – Little content	Content has been added detailing the historic use of the park by equestrian, the regional code plan, Puhinui Precinct Plan and reference to the Unitary Plan zoning. Importantly the cultural significance is explicit and details the need for mana whenua to be part of decision making into the future. There is also a pending Service Assessment for the reserve which will articulate the aspirations of key stakeholders.
Highbrook Park – Two distinct sites	Clarity provided to differentiate the water access site, north of the local board boundary, and the more southern site off Pukekiwiriki Place.
Mapping	Adjusted to include the full Puhinui Reserve area at the southern most point of the local board area.
Papatoetoe Recreation Ground – Property acquisition project	Addition of project to support the 2015 resolution to acquire properties on the corner of Sutton Crescent and Great South Road for the purposes of sport and active recreation [OP/2015/152].
Consolidation of projects	Sportsfield upgrades and flood lighting has been merged and now considered as a single project for each specific site. Implementation may be carried out in stages if required.
Removal of minor, low cost projects for council owned sites	Minor works e.g. installation of shade, picnic tables and barbeques has been removed given the low strategic value. Maintenance and minor capital projects can be included as part of asset management plan or within the annual work programme.
Manukau Sports Bowl – Consolidation of projects	Where there are multiple projects at a certain priority ranking these have been collated as a single project. Implementation may be staged as required.

Tauākī whakaaweawe Māori

Māori impact statement

44. Staff presented a project overview at the August 2022 Mana Whenua Forum where iwi in attendance were offered the opportunity for further engagement.

45. Te Ākitai Waiohua and Ngaati Whanaunga played an important role in the development of the plan and shaping specific high-level considerations of significance to mana whenua.

46. It should be noted projects will be of a varied nature and some, or all of the mana whenua considerations may not be applicable, however an underlying principle of kaitiakitanga should be applied wherever possible.

47. High level facility development considerations will be carried through from mana whenua engagement in the Manukau Sports Bowl master planning exercise as well as insights from the development of other recent local board facilities plans.

48. The plan provides a strategic view of sport and active recreation facilities provision. For council-led projects mana whenua will be engaged on a project-by-project level through the relevant staff lead who will report on Māori outcomes.

49. With a Māori population of over 13,000 (Census 2018), Ōtara-Papatoetoe is the fourth most populous by local board. It is envisaged this plan applies the appropriate priority weighting on projects that will increase Māori participation in sport and active recreation.

Ngā ritenga ā-pūtea

Financial implications

50. There are no financial implications from adopting the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan.

51. The development of the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan has $25,000 Locally Driven Initiatives operational budget allocated with Sport New Zealand contributing a further $25,000 administered through their regional partner Aktive.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

52. There is minimal risk in the decision to adopt the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan however the plan will have public visibility via the Aktive website and is therefore at risk of ongoing misunderstanding as explained below.

Table 7: Key risks and mitigation

Risk

Mitigation

Community sport stakeholders misinterpret the intent of this plan as a funding commitment by Ōtara-Papatoetoe Local Board or Auckland Council

The following statement has been added prior to the priority project list in order to mitigate the risk of misinterpretation:

IMPORTANT: Project prioritisation should not be interpreted as an indication of financial support on behalf of the Ōtara-Papatoetoe Local Board or Auckland Council.

Community sport stakeholders may perceive a project to be inaccurately weighted in terms of priority

All projects have been assessed by an independent panel external to Ōtara-Papatoetoe Local Board and Auckland Council. Priority projects have been assessed using guiding principles derived from Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039 and supported by a series of components from The New Zealand Sporting Facilities Framework and other guiding sector documents. The assessment criteria is included within the plan.

Ngā koringa ā-muri

Next steps

53. Staff will thank key contributors to the development of the plan including Te Ākitai Waiohua and Ngaati Whanaunga as the mana whenua representatives, CLM Community Sport for assisting the consultation phase, and Sport New Zealand Ihi Aotearoa as co-funders.

54. Staff will share the final plan with the steering group and key stakeholders within the Ōtara-Papatoetoe sport and recreation sector.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Kieran Nevey - Sport & Recreation Lead

Authorisers

Dave Stewart - General Manager Active Communities

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

20 June 2023

Auckland Council’s Quarterly Performance Report: Ōtara-Papatoetoe Local Board for quarter three 2022/2023

File No.: CP2023/07198

Te take mō te pūrongo

Purpose of the report

1. To provide the Ōtara-Papatoetoe Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2023.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. The work programme is produced annually and aligns with the Ōtara-Papatoetoe Local Board Plan outcomes.

4. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed), grey (cancelled, deferred or merged) or red (activities that have significant issues).

5. This quarter, 133 of the 146 work programme items are on track, seven items have minor issues or delays, one item is on hold, one item is cancelled, and four projects have been merged.

6. Key activity updates from this quarter include:

· Ope - Ōtara-Papatoetoe (#742): There is an underspend in this line and a repurposing of the funds within the programme is recommended

· Movies in Parks Ōtara-Papatoetoe (#338): There is an underspend in this line and a reallocation to the grants programme is recommended

· Young Enterprise Scheme (OP) (#1267): In February, Auckland Business Chamber YES Team held their first event of the year – Kickstarts 2023

· Community Arts Initiatives Programme (#318): The Papatoetoe Museum officially reopened on 8 March 2023

· Papatoetoe Centennial Pool: Operations (#40): Papatoetoe Centennial Pools saw a 58 per cent increase in total user visits

· Programming in community places Ōtara-Papatoetoe (#331): Auckland Emergency Management approved Te Puke o Tara to be a temporary Civil Defence Centre as a result of Cyclone Gabrielle

· LB event - Diversity Festival (#337): The 2023 Diversity Festival was held at Hayman Park on Saturday, 4 March

· Let's Grow Boundary (#3041): The ‘Let’s Grow Boundary’ project is now called KaiWaka and is progressing well.

7. The net operating performance for Ōtara-Papatoetoe Local Board is 8.2 per cent below budget for the year to date ended 31 March 2023. This is shown in operating expenditure being 5.7 per cent below budget, and operating revenue being 12.2 per cent above budget. Capital expenditure has achieved 84 per cent of budget spend for the quarter.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whiwhi / receive the performance report for quarter three ending 31 March 2023

b) whakaae / approve the repurposing of $2,500 from the Ope - Ōtara-Papatoetoe (#742) programme to small non-contestable climate grants awarded to schools in the local board area to support climate action, overseen by the Ope Programme Manager as outlined in Attachment C

c) whakaae / approve the reallocation of $2,462.26 from Movies in Parks Ōtara-Papatoetoe (#338) to Community grants Ōtara-Papatoetoe (#340) as outlined in Attachment D.

Horopaki

Context

8. The Ōtara-Papatoetoe Local Board has an approved 2022/2023 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· Plans and Places

· Auckland Emergency Management

· Auckland Unlimited.

9. The graph below shows how the work programme activities meet the Ōtara-Papatoetoe Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Storm events

10. On Auckland Anniversary weekend an unprecedented storm event caused flash floods and other impacts on lives, homes, possessions, and businesses. This led to the declaration of a local State of Emergency on 27 January 2023. On 12-14 February 2023, another major storm event, Cyclone Gabrielle, followed. A National state of emergency was invoked as thousands of people were displaced, with widespread damage across large parts of the North Island.

11. A National State of Emergency was declared on 14 February, with the region transitioning to recovery mode from Friday, 3 March 2023.

12. One local community facility was used as Civil Defence Centre (CDC). Auckland Emergency Management approved Te Puke o Tara to be a Civil Defence Centre from February 12 -16 2023 to provide shelter and assistance to the community during Cyclone Gabrielle. The Centre provided assistance to 222 people during the five days.

13. Impacts to individual activities are reported in the work programme update in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

14. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

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15. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

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Key activity updates from quarter three

16. Ope - Ōtara-Papatoetoe (#742): The Ōtara-Papatoetoe kairāranga (community coordinator) resigned and will not fulfil the entirety of her contract. This will result in an underspend within the Ope programme of $2,500 which can be reallocated or repurposed within the programme. Staff have recommended the $2,500 go to a non-contestable grant awarded to schools in the local board area to enable climate action activity. Schools would be invited to apply for small grants of up to two hundred dollars to enable climate action activity at their school or in their area. Further details are provided in Attachment C.

17. Movies in Parks Ōtara-Papatoetoe (#338): Due to unexpected high winds, the screening of Lightyear was cancelled and there is an underspend of $2,462.26 which can be reallocated. Details of the underspend and event are in Attachment D. Staff recommend this underspend be allocated to community grants (#340).

18. Young Enterprise Scheme (OP) (#1267): In February, Auckland Business Chamber YES Team held their first events of the year – Kickstarts 2023. Twenty students from De La Salle College and 19 students from Papatoetoe College attended the event.

19. OP: Bike Programme (#1378): In quarter three, three out of 34 confirmed activations were delivered by Ōtara Bike Burb, with remaining activations scheduled to be delivered in quarter four. Activations provided by Ōtara Bike Burb included e-bike riding and education, BMX track riding, bike mechanic workshops and whānau guided bike tours.

20. Papatoetoe Centennial Pool: Operations (#40): Papatoetoe Centennial Pools saw a 58 per cent increase in total user visits, compared to quarter three in 2022. The main reasons include the ongoing recovery from Covid-19 restrictions and the return of the Safe Boating programme, which teaches water safety. Over 550 students participated and received certificates for completing the Safe Boating programme.

21. Taonga tuku iho - Legacy - we preserve our past, ensure our future (Ōtara Scorpions RL Club) - Ōtara-Papatoetoe (#3499): Oral recordings, photo and ephemera were collected, ready for the gala day, which was scheduled to be held on Saturday 6 May 2023. However, this was changed due to bad weather and was instead held on 13 May 2023. The Ōtara Scorpions Rugby League Club had requested Auckland Rugby League (ARL) to have all their teams have home games that day to maximise attendance at this event, a request ARL granted.

22. Community Arts Initiatives Programme (#318): The Papatoetoe Museum officially reopened on 8 March 2023.

23. Programming in community places Ōtara-Papatoetoe (#331): Auckland Emergency Management approved Te Puke o Tara to be a Civil Defence Centre during February 12 - 16 2023 to provide shelter and assistance to the community during cyclone Gabrielle. The Centre provided assistance to 222 people during the five days.

24. Activation of Community Places - Clover Park Community House (Ōtara-Papatoetoe) (#3031): Clover Park STEM (Science, Technology, Engineering and Maths) pop-up workshops included a fully booked 3D printing and design workshop in January. Twenty-four local children between 8-13 years old participated. Half the rangatahi who came to the first workshop came again for workshop two.

25. LB event - Diversity Festival (#337): The 2023 Diversity Festival was held at Hayman Park, Manukau on Saturday, 4 March. This was the first time in three years that the event was delivered. The event was well received by the public, but turnout was very low, with approximately 600 people attending throughout the day.

26. Let's Grow Boundary (#3041): The ‘Let’s Grow Boundary’ project is now called KaiWaka. The compost hub is 70 per cent complete and the bike and trailer for the food scraps collection is ready. There was a delay in carrying out the door-to-door survey, which will now be completed in the first half of quarter four. The greenhouse design was completed by MAU studios.

Changes to the local board work programme

Cancelled activities

27. The following activity is cancelled:

· Puhinui Reserve Plan (#2772): This programme has been cancelled so that co-governance can be considered before any detailed planning commences.

Activities merged with other activities for delivery

28. The following activities have been merged with other activities for efficient delivery:

· Kohuora Park – upgrade playground (LDI) (#31866) has been merged with Kohuora Park – upgrade playground and associated park furniture (#28591)

· Waenganui [Allenby Park] - upgrade playground (LDI) (#31875) has been merged with Waenganui [Allenby Park] – renew playground and investigate options to renew the skate bowl (#30520)

· Papatoetoe Centennial Pool and Ōtara Pool & Leisure Centre - renew pool plant and equipment (#31926) has been merged with Papatoetoe Centennial Pools and Leisure Centre - renew asset components (#27827)

· Te Puke O Tara Community Centre - roof renewal (#25901) has been merged with Ōtara Pool and Leisure Centre - renew roof (#20613).

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

30. Work programmes were approved in June 2022 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

31. The Ōtara-Papatoetoe Local Board is currently investing in a number of sustainability and environmental projects, particularly aimed at building awareness around individual carbon emissions and changing behaviour at a local level.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. This report informs the Ōtara-Papatoetoe Local Board of the performance for quarter three ending 31 December 2023.

Tauākī whakaaweawe Māori

Māori impact statement

34. Ōtara-Papatoetoe Local Board is committed to integrating and supporting work that contributes to outcomes for Māori. This includes seeking opportunities for collaboration and early engagement with mana whenua.

35. The board collaborates with mana whenua on projects such as the Puhinui Reserve Plan, Manukau Sports Bowl development, Ngāti Ōtara Marae re-development, Te Kete Rukuruku (Māori naming of parks and places), the area plan review for Māngere and surrounding neighbourhoods, the Manukau Harbour Forum, Tāmaki Estuary Forum, and Matariki celebrations.

36. The board funds several work programme items that have a significant Māori focus or outcome, including the Tuia programme, Māori-led social and governance initiatives, and library programmes which celebrate te ao Māori.

37. Ōtara-Papatoetoe Local Board is also part of Ara Kōtui, a joint mana whenua and southern local boards initiative that explores and supports opportunities that enable mana whenua involvement in local board decision-making. Currently up to 12 mana whenua are involved in this initiative.

Ngā ritenga ā-pūtea

Financial implications

38. This report is provided to enable the Ōtara-Papatoetoe Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programme. There are no financial implications associated with this report.

39. The following two reallocations are included as options in this report:

· $2,500 within the Ope - Ōtara-Papatoetoe (#742) programme to a non-contestable climate grant for schools

· $2,462.26 from Movies in Parks Ōtara-Papatoetoe (#338) to Community grants Ōtara-Papatoetoe (#340).

Financial Performance

40. Operating expenditure of $16.24 million is $978,000 (5.7 per cent) below budget.

41. For ABS (Asset Based Services), overall operating expenditure underspend it is noted that programme running costs, staff costs and outsourcing costs have been reduced by $748,000 year to date. Full facility contracts are over budget by $52,000.

42. For LDI (Locally Driven Initiatives) operating expenditure underspend of $354,000, projects totalling $72,000 have been carried forward from financial year 2021/2022 and are yet to be completed alongside grants and other work programmes of $296,000.

43. Operating revenue of $2.38 million is $259,000 above budget mainly due to increased revenue in recreation, leisure, fitness, and aquatics facilities. Other facilities are slightly ahead of budget levels as patronage continues to increase.

44. Capital Expenditure of $3.96 million is 84 per cent of budget spent year to date.

45. The financial report for the nine months ended 31 March 2023 for Ōtara-Papatoetoe Local Board area is attached as Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

47. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

48. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

49. The local board will receive the next performance update following the end of quarter four, 30 June 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Ōtara-Papatoetoe Local Board - 1 January – 31 March 2023 Work Programme Update (Under Separate Cover)
b ⇩	Ōtara-Papatoetoe Local Board - Operating Performance Financial Summary Q3 2023	119
c ⇩	OPE Sustainable Schools Programme underspend options 2023	125
d ⇩	Movies in Parks 2023 event update and rellocation	129

Ngā kaihaina

Signatories

Author	Claire Abbot - Local Board Advisor
Authoriser	Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

20 June 2023

Adoption of the Local Board Agreement 2023/2024

File No.: CP2023/07256

Te take mō te pūrongo

Purpose of the report

1. To adopt the local content for the Annual Budget, which includes the Ōtara-Papatoetoe Local Board Agreement 2023/2024, the message from the chair, and local board advocacy.

2. To adopt a local fees and charges schedule for 2023/2024.

Whakarāpopototanga matua

Executive summary

3. Each financial year, Auckland Council must have a Local Board Agreement, as agreed between the Governing Body and the local board, for each local board area.

4. From 28 February to 28 March 2023, the council consulted on the proposed Annual Budget 2023/2024. Local boards considered this feedback and then held discussions with the Governing Body on 17 May 2023 on regional issues, community feedback, key local board initiatives and advocacy areas.

5. Local boards have now considered local content for the Annual Budget 2023/2024, which includes a local board agreement, a message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2023/2024.

6. On 29 June 2023, the Governing Body will meet to adopt Auckland Council’s Annual Budget 2023/2024, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whai / adopt the local content for the Annual Budget, which includes the Ōtara-Papatoetoe Local Board Agreement 2023/2024, the message from the chair, and approved local board advocacy, tabled at the meeting

b) whai / adopt a local fees and charges schedule for 2023/2024 provided as Attachment A

c) tautapa / delegate authority to the Chair to make any final changes to the local content for the Annual Budget 2023/2024 (the Ōtara-Papatoetoe Local Board Agreement 2023/2024, message from the chair, and local board advocacy)

d) tuhi ā-taipitopito / note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2023/2024, including each Local Board Agreement, on 29 June 2023.

Horopaki

Context

7. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans outline the priorities and preferences of the communities within the local board area in respect of the level and nature of local activities to be provided by the Auckland Council over a three year period, and provide the basis for the development of annual local board agreements. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

8. Throughout the development of the Annual Budget 2023/2024, local board chairs (or delegated local board representatives) have had the opportunity to attend Governing Body workshops on key topics and provide local board views on regional issues being considered as part of the Annual Budget 2023/2024.

9. Auckland Council has faced ongoing budget challenges, and recent and rapid increases in inflation and interest rates have placed significant pressure on the council’s financial position.

10. From 28 February to 28 March 2023, the council consulted with the public on a proposal to address the forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024. The council’s proposed response to mitigate the budget pressures for 2023/2024 included a proposed reduction of $16 million to local board operational funding – this would require the Ōtara-Papatoetoe Local Board to reduce its planned operating spend by $890,000.

11. Three events were held in the Ōtara-Papatoetoe Local Board area to engage with the community and seek feedback on both regional and local proposals. In addition, many community groups, including The Ōtara-Papatoetoe Squad, mana whenua and the Seniors Forum, held other engagement events on the Annual Budget. A total of 1,253 submissions were received for the Ōtara-Papatoetoe Local Board area.

12. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 9 May business meeting agenda.

13. Local boards considered this feedback, and then held discussions with the Governing Body at a workshop on 17 May 2023 on regional issues, community feedback and key local board initiatives and advocacy areas.

14. The Ōtara-Papatoetoe Local Board also approved advocacy initiatives for the Annual Budget 2023/2024 at the 9 May business meeting (resolution number OP/2023/62).

15. At the time of writing this report the Governing Body meeting on the Annual Budget 2023/2024 was ongoing. Any information necessary for this report resulting from that meeting will be tabled at the local board business meeting.

Tātaritanga me ngā tohutohu

Analysis and advice

Local board agreement

16. Both staff and the local board have reviewed the local feedback received as part of consultation on the Annual Budget 2023/2024 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the Annual Budget 2023/2024, including the Local Board Agreement 2023/2024, the message from the chair, and local board advocacy.

Local Fees and Charges

17. The review of local fees and charges for Active Communities services has been split into two phases due to its size and complexity. The first phase was for bookable spaces for hire for the council managed sites. This process will standardise the variations and inconsistencies in the existing pricing and discount frameworks currently inherited from legacy councils.

18. The discount structure was simplified to enable discounts to be targeted to specific community outcomes (e.g., youth focus, disability focus, community groups, etc.). The criteria for the standardised community outcome discounts are established and guided by the relevant local board. The proposed discount structure is aligned to the existing framework that is well known and has successfully operated as part of the Venue Hire portfolio for several years.

19. Fee changes are usually implemented in February each year, as customers are more likely to book spaces at the beginning of the calendar year. However, no changes to Active Communities fees were made in February 2023 as consultation on the proposed changes was taking place at that time. It is proposed that the adopted changes are implemented from 1 July 2023.

20. This proposal will ensure that those hiring facilities are treated fairly across the city and provide a baseline for the second phase of the review that considers the appropriate level of cost recovery. The overall revenue impact of the changes is small. While some increases are high in percentage terms, they are small in absolute dollar value and relative to the scale of the facility being hired e.g., an entire pool.

21. All other local fees and charges increase by an inflationary adjustment of 7.5 per cent.

22. It is recommended that local boards adopt the local fees and charges schedule for 2023/2024 including the criteria for community discount for Active Communities Bookable Spaces.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

24. Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects the council chooses to progress with will be assessed as part of the relevant reporting requirements.

25. Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impacts, build resilience to climate impacts, and restore the natural environment.

26. Local boards worked with council departments to develop their local board work programmes for 2023/2024 that will be adopted at July business meetings. The draft local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. This report seeks local board adoption of its content for the Annual Budget 2023/2024 and other associated material, including the Local Board Agreement 2023/2024.

Tauākī whakaaweawe Māori

Māori impact statement

28. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.

29. Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and the wider Māori community.

30. Of those who submitted on the Annual Budget 2023/2024 from the Ōtara-Papatoetoe Local Board area 136 identified as Māori. Thirteen iwi entities also made a submission to the Annual Budget 2023/2024. These submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.

31. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

32. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset-based services (ABS) funding to projects and services for the 2023/2024 financial year.

33. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the 10-year Budget 2021-2031), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

34. Funding for ABS is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

35. A local fees and charges schedule for 2023/2024 is adopted alongside the Local Board Agreement 2023/2024. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. Decisions on the local content of the Annual Budget 2023/2024, including the Local Board Agreement 2023/2024 and a local fees and charges schedule for 2023/2024, are required by 22 June 2023 to ensure the Governing Body can adopt the final Annual Budget 2023/2024, including each Local Board Agreement, at its 29 June 2023 meeting.

Ngā koringa ā-muri

Next steps

37. The resolutions of this meeting will be reported to the Governing Body on 29 June 2023 when it meets to adopt the Annual Budget 2023/2024, including 21 local board agreements.

38. It is possible that minor changes may need to be made to the attachments before the Annual Budget 2023/2024 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

39. Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in July 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a⇩	Local fees and charges schedule 2023/2024	137

Ngā kaihaina

Signatories

Authors

Claire Abbot - Local Board Advisor

Authorisers

Louise Mason – General Manager – Local Board Services

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

20 June 2023

Draft Local Board Plan 2023

File No.: CP2023/07265

Te take mō te pūrongo

Purpose of the report

1. To adopt the statement of proposal for the Local Board Plan 2023 (which includes the draft Local Board Plan 2023) and to adopt the summary of the statement of proposal.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board adopt a local board plan by 31 October of the year following the triennial general election, using the special consultative procedure (SCP) to engage with their communities.

3. The consultation period for the SCP will take place from 13 July to 14 August 2023.

4. The draft Ōtara-Papatoetoe Local Board Plan 2023 has been developed using feedback from the Annual Budget 2023/2024 consultation but before the Annual Budget 2023/2024 decisions were made.

5. The consultation process will seek the views and preferences of the public to inform the final plan.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakaae / approve the draft Ōtara-Papatoetoe Local Board Plan 2023 for inclusion in the statement of proposal, tabled at the meeting

b) tautapa / delegate authority to the Chairperson to approve final changes to the draft Ōtara-Papatoetoe Local Board Plan 2023.

c) whai / adopt the statement of proposal for public consultation using the special consultative procedure, tabled at the meeting

d) whai / adopt the summary of the statement of proposal, tabled at the meeting

e) whakaae / approve the special consultative procedure questions for consultation on the draft local board plan, tabled at the meeting

f) tautapa / delegate authority to the Chairperson to approve final changes to the special consultative procedure questions for consultation on the draft local board plan

g) whakaae / approve the following Have Your Say events during the consultation period:

· Kai and Korero on the draft Local Board Plan, Thursday 20 July,11.30am to 1.00pm, Womens Care Trust, 2 Sutton Crescent, Papatoetoe, hosted in partnership with Sikh Women's Association

· Celebrating Local Community Volunteers and draft Local Board Plan engagement, Thursday 27 July, 6.30pm to 8.30pm, Te Puke ō Tara Community Centre

· Kai and Korero with Youth and Seniors on the draft Local Board Plan, Thursday 3 August, 6.30pm to 8.30pm, Te Puke ō Tara Community Centre, hosted in partnership with The Ōtara Papatoetoe Squad (TOPS), Ōtara-Papatoetoe Youth Group

· Mana whenua engagement - Ara Kōtui hui, Tuesday 8 August 2023, 5.00 to 7.00pm

h) tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period of the local board plan:

· local board members and chairperson

· General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor, Local Board Democracy Advisor

· any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

Horopaki

Context

6. The Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt their local board plan by 31 October of the year following an election

· use the special consultative procedure (SCP) to engage with their communities.

7. Local board plans are strategic documents developed every three years. They set a direction for the local board and reflect community priorities and preferences. They provide a guide for local board activity, funding, and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

8. The plans inform the development of council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

9. The financial outlook for council has been impacted by ongoing broad economic factors such as rising inflation, higher interest rates, supply chain difficulties and a labour market squeeze, as well as the COVID-19 pandemic impacts. Council consulted with the public in March 2023 on a proposal to address the then forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024, including a proposal to reduce local board funding.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The draft Ōtara-Papatoetoe Local Board Plan 2023 has been developed considering:

· previous community engagement, including engagement on the Annual Budget 2023/2024

· subject matter expert advice from the council and other council organisations

· mana whenua and mataawaka views.

11. Targeted consultation was also undertaken in January to April 2023 through various activities with local community groups.

12. The draft Ōtara-Papatoetoe Local Board Plan 2023 has been developed while the Annual Budget 2023/2024 was also being developed. It is possible that some of the priorities and preferences may need to change as a result of changes to local board funding.

Engagement approach for the SCP

13. The consultation period will run from 13 July to 14 August 2023.

14. The Have Your Say events recommended to be held in the Ōtara-Papatoetoe Local Board area are:

· Kai and Korero on the draft Local Board Plan, Thursday 20 July,11.30am to 1.00pm, Womens Care Trust, 2 Sutton Crescent, Papatoetoe, hosted in partnership with Sikh Women's Association

· Celebrating Local Community Volunteers and draft Local Board Plan engagement, Thursday 27 July, 6.30pm to 8.30pm, Te Puke ō Tara Community Centre

· Mana whenua engagement - Ara Kōtui hui, Tuesday 8 August 2023, 5.00 to 7.00pm.

15. The special consultative procedure (SCP) requires the council to provide an opportunity for people to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates. The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public in relation to the local board agreement, provides the opportunity for this spoken interaction.

16. A component of the SCP on the draft local board plan includes targeted questions to gather community views on specific and general aspects of the draft plan, including a question on each of the five key themes. These questions act as a guideline to enable community feedback and views, however, feedback is encouraged on all aspects of the plan. The consultation questions have been workshopped with the local board and will be tabled with this report.

Consultation documentation and translations

17. To support people to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

18. Hard copies and feedback forms will be available at all libraries and service centres or on request by calling 09 301 0101.

19. The draft local board plan will be available to view online at akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

20. To enable a wide reach across diverse communities, the feedback form and the summary of the statement of proposal will be translated into te reo Māori, Tongan and Samoan.

Methods for obtaining feedback

21. Feedback will be gathered through the channels described below:

· online submission via akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

· Have Your Say face-to-face engagement events (spoken interaction)

· written submissions, for example pro formas and letters received by post or email

· verbal submission through telephone by calling 09 301 0101

· partnerships with community partners to obtain feedback from our diverse/hard to reach communities.

Processing feedback

22. Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. The draft Ōtara-Papatoetoe Local Board Plan 2023 reflects the impacts of predicted climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

24. The plan includes a section for climate action, as well as these considerations being addressed throughout the plan.

25. The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The approval of the draft Ōtara-Papatoetoe Local Board Plan 2023 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The local board’s views have informed the development of the draft Ōtara-Papatoetoe Local Board Plan 2023 through a series of workshops from November 2022 to June 2023.

Tauākī whakaaweawe Māori

Māori impact statement

28. Staff engaged with mana whenua using a coordinated, region-wide approach, enabling all 19 Tāmaki mana whenua to be involved during the early engagement phase of the Local Board Plans project, commencing late 2022.

29. This engagement approach has been developed in close consultation with Ngā Mātārae.

30. During early engagement all mana whenua were asked to indicate which local areas they were specifically interested in. This advice has guided subsequent engagement led by Engagement Advisors.

31. The following mana whenua have indicated an interest in this area: Te Ngāti Whātua – Ngāti Whātua Ōrākei, Waiohua-Tāmaki – Ngāti Tamaoho, Te Kawerau ā Maki, Ngāi Tai Ki Tāmaki, Te Ākitai Waiohua, Ngāti Te Ata Waiohua, Marutūahu – Ngāti Paoa, Ngāti Whanaunga, Ngāti Maru, Ngāti Tamaterā, Te Patukiriri and Waikato – Waikato-Tainui.

32. Key aspects of the engagement approach have included the commencement of early engagement on local board plan development, the Annual Budget consultation and early engagement on draft local board plans, which is currently under way.

33. Engagement took place with mana whenua whose area of interest includes the Ōtara-Papatoetoe Local Board area through an online hui with the Ara Kōtui roopu on 6 June from 5.00pm to 7.00pm.

34. The local board has considered existing feedback on several matters from mana whenua and mataawaka and this has included reviewing past mana whenua and mataawaka submissions to Auckland Council, including the recent Annual Budget 2023/2024 submissions.

35. These views have been considered in the draft Ōtara-Papatoetoe Local Board Plan 2023.

36. Mana whenua are currently being invited to provide feedback on draft local board plans both directly to local boards and via the SCP.

37. Mataawaka are being encouraged to make formal submissions through the SCP.

Ngā ritenga ā-pūtea

Financial implications

38. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

39. The total engagement budget for Ōtara-Papatoetoe Local Board is $6,000, which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. There is a risk in approving the draft Ōtara-Papatoetoe Local Board Plan 2023 for public consultation while the full social and economic effects of any operational funding reductions on the community are not yet determined. The consultation process will seek the views and preferences of the public to inform the final plan.

Ngā koringa ā-muri

Next steps

41. Following adoption, the statement of proposal, including the draft Ōtara-Papatoetoe Local Board Plan 2023, will be available for public consultation from 13 July to 14 August 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Claire Abbot - Local Board Advisor

Authorisers

Louise Mason – General Manager – Local Board Services

Manoj Ragupathy - Local Area Manager