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Ōtara-Papatoetoe
Local Board
20 June 2023
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1 Nau mai | Welcome
Chair Apulu
Reece Autagavaia opened the meeting in karakia.
2 Ngā Tamōtanga | Apologies
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no
declarations of interest.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
5 He Tamōtanga Motuhake | Leave of Absence
There were no
leaves of absence.
6 Te Mihi | Acknowledgements
The Ōtara-Papatoetoe Local Board acknowledged:
Dr Ofanaite Ana
(Ofa) Dewes
Dr Ofa Dewes to be a
Member of the New Zealand Order of Merit for services to health and the Pacific
community. Dr Dewes has contributed significantly to research and studies on
Pacific health in New Zealand. Dr Dewes is currently the Deputy Chair of the
Otara-Papatoetoe Local Board, having first being elected to this Local Board in
2019 in the Papatoetoe subdivision.
Dr Dewes was an associate investigator with the Maurice
Wilkins Centre for Molecular Biodiscovery at the University of Auckland, and
Research Fellow at the School of Population Health, School of Nursing,
Department of Molecular Medicine and Pathology, and Centre of Methods and
Policy Application in the Social Sciences between 2005 and 2022. Her work has
involved leading consultations with Pacific communities on creating clinical
guidelines for weight management in New Zealand. She has led several studies on
weight management for Pacific children and adults, including a study into the
implementation of weight management guidelines in Pacific church communities
funded by the Ministry of Health (MOH) and Health Research Council. From 2006
to 2007 she was manager of the MOH-sponsored Pacific Research Leadership
Development Programme. She was a member of the Health Research Council’s
Pacific Health Committee from 2016 and Chair from 2018 to 2021. Since 2014 she
has been a member of the Edgar Centre for Diabetes and Obesity Research
advisory board. Dr Dewes has been active with the Pacific Medical Association,
the Whānau Ora Regional Leadership Group since 2012, and as a Board member
of a Women’s Refuge in South Auckland since 2009.
Dr Teuila Mary
Percival, QSO
Dr Teuila Mary
Percival is to be a Dame Companion of the New Zealand Order of Merit for
services to health and the Pacific community. Dr Percival is a paediatrician
and researcher who has been a strong advocate for Pacific children’s
health in New Zealand and the wider Pacific region for 30 years.
Dr Percival is a founding member and Deputy Chair of South
Seas Healthcare (SSH), a community health service providing care to Pacific
peoples in Auckland since 1999. She chaired SSH from 2014 to 2022, growing the
healthcare provider to be the largest of its kind in Ōtara and Papatoetoe,
providing services to more than 120,000 people. She was a founding member of
the Pacific Medical Association (PMA) in 1996 and is a past president. Through
SSH and PMA, she was a leading clinician for the 2009 Samoa tsunami disaster
response and provided paediatric support in Vanuatu following Cyclone Pam in
2015 and the 2019 measles outbreak in Samoa. She helped create the Mana Kids
clinics at 88 primary and intermediate schools in Ōtara, Māngere,
Manurewa, Franklin and Papakura, with SSH a registered clinic based in the nine
largest South Auckland schools. She served as a member of the World Health
Organisation’s Emergency Medical Teams Maternal Newborn Child Health
Technical Advisory Group between 2017 and 2019. She has been the Director of
Moana Connect, researching and advocating for Pacific women’s and
children’s health in New Zealand and the Pacific region. Dr Percival was
a Board member of the Health Promotion Agency from 2018 to 2022 and chaired the
Auckland DHB Community and Public Health Advisory Committee from 2020 to 2022.
Ms Mary Puatuki Aue
Ms Mary Puatuki Aue is
to be a Member of the New Zealand Order of Merit for her services to education,
technology and Pacific and Māori communities. Ms Aue, originally from
Otara, has been active in Pacific and Māori leadership and volunteered in
her South Auckland community since the early 2000s.
Ms Aue has been a key advocate for getting Māori and
Pacific learners into science, engineering, technology and mathematics (STEM)
and community development. She has volunteered as lead for Accelerating
Auckland Youth and Community Engagement Programme since 2005. She led a group
of women to establish South Auckland STEM (SAS) in 2019, to encourage
Māori and Pacific children into technology. She obtained support to
establish a South Auckland STEM Holiday Programme and staged the inaugural SAS
expo that same year. The holiday programme is a mixed-age student group and
encourages creation and problem solving with technology. Outside of this, she
runs a mentorship programme during school terms and organises internship
programmes in the industry. She has built corporate partnerships with tech
companies and the programme now has more than 200 students registered. She
launched Coconut Wireless as a community e-newsletter in 1999, reaching 10,000
subscribers, relaunching in 2014 as a social media platform which now has
900,000 followers and builds global citizens and teaches people to use social
media. In 2022 Ms Aue volunteered to train more than 200 volunteers to use
social media to keep the community connected following a devastating tsunami in
Tonga.
Mr Putiani Upoko
Mr Putiani Upoko is to
be awarded the Queen’s Service Medal for services to the Pacific
community. Mr Upoko has contributed to Pacific Island community in South
Auckland for more than 30 years.
Mr Upoko has been the Session Clerk of Otara Pacific
Islands Presbyterian Church since 1980, and held several roles, including Cook
Island Secretary and Choir Master. As an Elder and Church Leader, he has been
instrumental in instigating positive change and maintaining unity within the
church’s Samoan, Niue and Cook Island groups. He has worked to ensure
that all beliefs and core values of each ethnic group remain represented,
particularly during times of uncertainty. He encouraged Pacific Island
communities to support one another during the COVID-19 pandemic, acting as the
Cook Island representative for the community through his engagement with government
officials during lockdowns. He was appointed as a Pacific Island representative
in a Consumer Representation Study for one year, established to nominate and
identify potential consumer representatives to various Ministerial and
Statutory Boards. This initial study resulted in stakeholder engagement
becoming a significant contributor in government decision making. He has
tutored and supported students in South Auckland schools in preparation for the
annual ASB Polyfest, the largest Polynesian festival in the world. Mr Upoko has
been involved with Tangaroa College for many years as a tutor of Imene Tuki, a
traditional screaming hymn of the Cook Islands.
Dr Siale Alokihakau
Foliaki
Dr Siale Alokihakau
Foliaki is to be a Member of the New Zealand Order of Merit for services to
mental health and the Pacific community. Dr Foliaki is a psychiatrist who has
made significant contributions to mental health, particularly in the Pacific
community.
Dr Foliaki is currently a consultant psychiatrist at Te
Whatu Ora Counties Manukau and Clinical Lead Psychiatrist, Pasifika Health for
Whakarongorau Aotearoa, New Zealand Telehealth Services, having held other
Clinical Lead roles there since 2016. He has helped establish several Pacific
health organisations, including the Tongan Health Society, Faleola Mental
Health Services for Pacific adults, and Vaka Toa for Pacific children and
adolescents for Counties Manukau DHB. He is on the Board of Vaka Tuatua, based
in Papatoetoe, and Chair of the Pacific Information Advocacy Support Services
(PIASS) Trust. He was lead Pacific researcher in Te Rau Hinengaro, the New
Zealand Mental Health Survey. He has held policy roles with the Ministry of
Health and the Mental Health Commission, developing mental health policies and
guidelines addressing the needs of Pacific peoples in New Zealand. He
contributed to the development of the Pacific Mental Health Services and
Workforce Papers that established the blueprint for the Mental Health
Commission in the early 2000s. He helped write the Cultural Competency
Guidelines for Pacific People for the New Zealand Medical Council. Dr Foliaki
is a dual fellow in adult and child and adolescent psychiatry with the
Australia and New Zealand College of Psychiatrists.
Mr Warren Graham
Jack
Mr Warren Graham Jack
is to be a Member of the New Zealand Order of Merit for services to the
community. Mr Jack has been contributing to his community in various ways for
more than 40 years, including providing housing programmes, education and
support for those experiencing mental health challenges.
Mr Jack was involved with the South Auckland establishment
of Habitat for Humanity, based in Otara, since 1994, becoming its first
employee and serving as Director between 2000 and 2015. He has been the Manager
of Strategic Programmes for Habitat for Humanity New Zealand, and has led
groups of volunteers to build homes in Nepal, Vietnam, Cambodia, Mongolia,
Thailand and Fiji. He led an event involving more than 200 volunteers who built
a four-bedroom house in under four hours. He has been the Leader of Global
Village Teams for Habitat for Humanity since 2000. He helped establish an Early
Childhood Centre and has been supporting the restoration and development of the
national heritage reserve in Howick. He was a Council Member for six years,
four of which as Co-Chair, of Community Housing New Zealand, representing more
than 100 community housing organisations in New Zealand. Mr Jack has been
involved with the Life Growth Community Trust since 2008 and is the Health and
Safety Leader for the Wesleyan and Methodist Church of Aotearoa New Zealand.
Ms Ann Violet
Dunphy
Ms Ann Violet Dunphy
For services to youth and education is to be a Member of the New Zealand Order
of Merit. Ms Dunphy has been a pioneer of mentoring and guidance services in
schools, having trialled schemes at Tangaroa College in Otara, and Penrose High
School before helping to establish the Auckland Youth Mentoring Association in
2000, which would become the Youth Mentoring Network.
Ms Dunphy now chairs the Youth Mentoring Network charitable
trust, which delivers advice and services to a diverse group of providers
running mentoring programmes, in order to provide young New Zealanders
opportunities through positive formal and informal mentoring relationships. She
was pivotal in the development and publication of the ‘Guide to Effective
and Safe Practice in Youth Mentoring’ (first edition 2008, second edition
2016) and gained funding to run workshops in 18 regional centres in 2018 to
introduce the guide to mentors, with digital workshops to go live in 2023. She
was a Trustee of the Great Potentials Foundation from 2008 to 2013, where she
was project leader of the MATES Junior Mentoring and Tutoring Education Scheme,
which addresses underachievement in education of a large minority of
disadvantaged youth in New Zealand. From 1999 Ms Dunphy has been a lecturer for
the University of Auckland’s School of Teaching, Learning and
Development, where she has helped build teacher capability in effective
practices for low socio economic communities.
Mrs Helen Teiarere
Rawiri
Mrs Helen Teiarere
Rawiri is to be a Member of the New Zealand Order of Merit for services to
Māori language education. Mrs Helen Rawiri (Waikato Tainui) has led the
revitalisation of te reo Māori in South Auckland and Waikato regions for
more than 40 years.
Mrs Rawiri trained as a primary school teacher in the 1980s
as a bilingual teacher. She was instrumental in the establishment of Te Maunga
Kura, the first bilingual/total immersion language learning school in Papakura.
She was Kuia at Manukau Institute of Technology (MIT), in Otara, from 2005 to
2020, providing guidance and teaching in te reo Māori, tikanga and the
practice of karanga, karakia, waiata and tawhito (traditional Māori
songs). She was Kaikaranga at several events hosted at the marae and offered
guidance to students on marae conduct and etiquette. She established a teaching
and learning curriculum at the Ngāti Tamaoho Trust, a local Mana Whenua
group, including waiata classes held at the Trust’s Head Office in South
Island. She has supported the Kīngitanga at national, regional and local
events. She is the official kuia for Māori Television in Auckland and
supports all official events. During the COVID-19 pandemic, she played a key
role in providing guidance and support to New Zealand Police during the
implementation of border controls. Mrs Rawiri has been Kuia for the Ngāti
Tamaoho Settlement Trust since 2020.
Dr Richard Brice
Wong She
Dr Richard Brice Wong
She is to be a Companion of the New Zealand Order of Merit for services to burn
care. Dr Wong She was the inaugural Clinical Leader of the New Zealand National
Burn Service (NBS), which consists of the three Regional Burn Units located at
Christchurch Hospital, Hutt Hospital and Waikato Hospital, and the National Burn
Centre at Middlemore Hospital, in the Otara-Papatoetoe Local Board area, where
he was the Clinical Lead until February 2023.
Dr Wong She has been instrumental in establishing and
maintaining the NBS since its launch in 2006. He has collaborated with colleagues,
hospital management and government officials to develop a highly respected
service which has seen significant improvements in both outcomes and survival.
He is active in education as Chair of the Australian and New Zealand Burn
Association (ANZBA) Emergency Management of Severe Burns (EMSB) course. He has
helped develop and deliver this internationally recognised course numerous
times both nationally and internationally. He is active in training with the
Royal Australasian College of Surgeons (RACS), including nine years as a
supervisor of training for Plastic Surgery at Middlemore Hospital. He has
presented papers on burn care internationally and is recognised as the
spokesperson for New Zealand burn care. He helped develop the National Health
Emergency Response plan for a mass casualty burn disaster. Dr Wong She was the
lead burn surgeon responsible for managing the victims of the Whakaari/White
Island volcanic eruption on 9 December 2019.
Miss Devon Ruahei
Demant
Miss Devon Ruahei
Demant (Te Whānau-ā-Apanui, Te Whakatōhea, Ngāti Awa) for
services to rugby. Miss Demant has been involved in women’s rugby in New
Zealand since debuting in 2013 with the Auckland Storm.
Miss Demant has represented Auckland Storm 53 times since
her debut and has scored 236 points during this time. She was a member of the
Women’s Blues team who played the first ever women’s Super-Rugby
match in 2021, in New Zealand. She debuted for the Black Ferns 15s team in
2018, and has since played 26 test matches, 11 as Captain. She was named in the
Barbarians International team to play Wales in 2019. She Co-Captained the Black
Ferns to winning the 2021 Women’s Rugby World Cup in 2022 and she was
also awarded with Player of the Match awards twice. Miss Demant was named by
World Rugby as the Women’s 15s Player of the Year and as a member of the
2022 Dream Team at the 2022 World Rugby Awards. Miss Demant also works at the
Community Law Centre in Otara.
Ms Tara Lai-Ianne
Moala
Ms Tara Lai-Ianne
Moala (Waikato-Tainui, Ngāti Māhanga Hourua, Ngāti Hine,
Ngāti Paoa, Ngā Wairiki Ngāti Apa, Ngā Rauru) is to be a
Member of the New Zealand Order of Merit for services to the community and
environment. Ms Moala has been working to build community capability and
capacity within her community for more than 20 years.
Ms Moala began as a Youth and Social Worker and founded
Rākau Tautoko in 2016, which has supported 20 Community Development
Practitioners over the years to engage and empower communities. These
practitioners build community capability and capacity in environmental and
social projects. She takes on the role as tuakana and ensures all community
projects are for the community and remain within the community. She has worked
on creating many environmental projects including Hub Zero based in Manukau,
supporting waste-based social enterprises and Tāmaki WRAP, now an
independent trust that educates communities on ways to reduce waste. As the
Outcomes Manager with Tāmaki Regeneration Company, she designed a system
for repurposing old housing stock destined for landfill and worked on building
up local Māori and Pacific entities to create sustainable projects,
products and services. With funding from the Ministry of Social Development,
Foundation North and the Department of Internal Affairs, she set up a food
access programme during the COVID-19 pandemic for her community. Ms Moala was
awarded an Atlantic Fellowship for Social Equity in 2022 and the 2018
Lifekeepers Award in 2018.
Superintendent
Rakesh Sharanund Naidoo
Superintendent Rakesh
Sharanund Naidoo Is to be a Member of the New Zealand Order of Merit for
services to the New Zealand Police and ethnic communities. Superintendent
Naidoo has been employed with the New Zealand Police for 21 years and has
enhanced relationships between the Police and diverse communities.
In 2014, Superintendent Naidoo presented data on family
harm highlighting the state of abuse in New Zealand; one in three women are
abused, one in six boys are abused and in 2013 four out of fourteen women
killed were of Indian descent. He collaborated and supported the establishment
of the organisation Gandhi Nivas, based in Papatoetoe, to support clients in
early intervention programmes to seek help. He co-established an Advisory Board
in collaboration with Massey University, which informed the need for holistic
facilities for clients. There are currently three homes that provide holistic
support to clients within the Tamaki Makaurau region, who have been served with
a Police Safety Order. He has supported the establishment of further services
within other regions to help with family harm. Within the Police, he helped
establish the organisation’s first five-year Ethnic Strategy and sits on
several advisory panels and boards to support diverse communities.
Superintendent Naidoo has been the National Partnerships Manager – Ethnic
within New Zealand Police since 2021, leading initiatives including involvement
with the Royal Commission of Inquiry into the Christchurch Terrorist Attack.
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12
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Board Members' Report
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Member Vi Hausia
board members’ report was be tabled at the meeting.
A copy will be placed
on the official minutes and is available on the Auckland Council website as a
minute attachment.
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Resolution
number OP/2023/78
MOVED by Chairperson AR Autagavaia, seconded by Member V
Hausia:
That
the Ōtara-Papatoetoe Local
Board:
a) whiwhi
/ receive the board members’ written and verbal reports.
CARRIED
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Attachments
a 20 June 2023: Ōtara-Papatoetoe Local
Board - Item 12 - Board Members' Report - member Vi Hausia's report
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7 Ngā Petihana | Petitions
There were no
petitions.
8 Ngā Tono Whakaaturanga | Deputations
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8.1
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Deputation - Eventing Auckland at Puhinui
Reserve
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John Alexander from
Eventing Auckland was in attendance to present to the board.
A PowerPoint presentation was given. A copy of the presentation will be placed on
the official minutes and is available on the Auckland Council website as a
minute attachment.
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Resolution
number OP/2023/80
MOVED by Chairperson AR Autagavaia, seconded by Member A
Choudhary:
That
the Ōtara-Papatoetoe Local
Board:
a) whakamihi / thank John Alexander from
Eventing Auckland for his attendance and presentation.
CARRIED
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Attachments
a 20 June 2023: Ōtara-Papatoetoe Local
Board - Item 8.1 - Deputations - Eventing Auckland at Puhinui Reserve -
presentation
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9 Te Matapaki Tūmatanui | Public Forum
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9.1
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Public Forum - Waterfront Road Reserve,
Māngere Bridge - pontoon
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James Papali’i and from Portage Crossing
Traditional Canoeing and Sailing Association will be in attendance to present to the board.
A copy of the plan
for the pontoon at Mangere Bridge is on page 209 of
the agenda.
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Resolution
number OP/2023/81
MOVED by Chairperson AR Autagavaia, seconded by Deputy
Chairperson O Dewes:
That
the Ōtara-Papatoetoe Local
Board:
a) whakamihi / thank
James Papali’i from Portage Crossing Traditional Canoeing and Sailing
Association for his attendance and presentation.
CARRIED
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10 Ngā Pakihi Autaia | Extraordinary
Business
There was no
extraordinary business.
Note: items 11 – Governing Body member Update,
12 – Board Members’ Report and 13 – Chairperson’s
Announcements were taken before Item 7 Petitions.
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14
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Ōtara-Papatoetoe Quick Response Grants
Round Two 2022/2023 grant allocations
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Resolution
number OP/2023/83
MOVED by Chairperson AR Autagavaia, seconded by Deputy
Chairperson O Dewes:
That the
Ōtara-Papatoetoe Local Board:
a)
whakaae / agree to fund, part-fund or
decline each application received as follows:
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Application ID
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Organisation
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Requesting funding for
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Amount requested
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Amount Approved /
Declined
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QR2313-201
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Papatoetoe Chess Club
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Towards trophies and
chess sets
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$1,669.23
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$1,000.00
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QR2313-202
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Tangaroa College Board
of Trustees
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Towards bus hire from 3
July 2023 to 23 September 2023
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$2,000.00
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$2,000.00
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QR2313-205
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Woman Care Trust
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Towards zumba
instructor fees at 2 Sutton Crescent from 3 July 2023 to 8 November 2023
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$1,900.00
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$1,900.00
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QR2313-206
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Inner Wheel Club of
Howick
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Towards yarn, fabric
and hygiene supplies from 1 July 2023 to 31 May 2024
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$1,500.00
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$1,500.00
|
|
QR2313-207
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ACE Charitable Trust
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Towards coaching costs
at Bairds Mainfreight Primary School from 17 July 2023 to 20 December 2023
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$2,000.00
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$1,000.00
|
|
QR2313-208
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Independent Living
Trust
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Towards catering,
petrol cards and overhead costs at Te Puke O Tara on 29 September
2023
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$1,200.00
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$1,000.00
|
|
QR2313-211
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Papatoetoe West Ladies
Probus
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Towards catering at
Papatoetoe Cosmopolitan Club on 14 December 2023
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$2,000.00
|
$2,000.00
|
|
QR2313-213
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Indian Association
(Manukau) New Zealand
|
Towards catering,
facilitator fees and workshop materials at 25 Tui Road from 1 August 2023
to 28 February 2024
|
$2,000.00
|
$2,000.00
|
|
Application ID
|
Organisation
|
Requesting funding for
|
Amount requested
|
Amount Approved /
Declined
|
|
QR2313-215
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Te Pua Inano
|
Towards materials for
the annual show at Te Puke o Tara on 20 November 2023
|
$2,000.00
|
$2,000.00
|
|
QR2313-216
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David Riley
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Towards koha at
Rongomai School from 3 July 2023 to 6 December 2023
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$2,000.00
|
Decline Low priority in the Ōtara-Papatoetoe Local Board
area
|
|
QR2313-217
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South Auckland
Kickboxing Incorporated
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Towards marketing at
Auckland Boxing Association
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$2,000.00
|
Decline
Low priority as the project is outside the Ōtara-Papatoetoe Local Board area
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|
QR2313-221
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Disability Sport
Auckland Incorporated
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Towards first aid
courses at 30 Bairds road from 1 July 2023 to 31 August 2023
|
$980.00
|
$980.00
|
|
QR2313-222
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Diabetes New Zealand
|
Towards sound system
hire, iPad hire, entertainment and venue hire at Otara Town Centre from 11
November 2023 to 18 November 2023
|
$2,000.00
|
$2,000.00
|
|
QR2313-224
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Merchman limited
|
Towards venue hire,
t-shirts, facilitation costs, heat press and resources from 1 July
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$2,000.00
|
Decline \ Low priority in the Ōtara-Papatoetoe Local Board area
|
|
QR2313-226
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Mele Siniva Williams
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Towards clothing
materials at 70 Hill Road from 26 August 2023 to 7 October 2023
|
$1,000.00
|
Decline
Low priority in the Ōtara-Papatoetoe Local Board
area
|
|
Application ID
|
Organisation
|
Requesting funding for
|
Amount requested
|
Amount Approved /
Declined
|
|
QR2313-227
|
The Otara Rugby League
Football Club Inc
|
Towards uniforms at the
Otara Rugby League and Sports Club from 1 July 2023 to 31 October 2023
|
$2,000.00
|
Decline Low priority in the Ōtara-Papatoetoe Local Board
area
|
|
QR2313-228
|
Rongomai Sports &
Community Trust
|
Towards security lights
at 238 Te-Irirange Drive from 1 July 2023 to 20 July 2023
|
$2,000.00
|
$2,000.00
|
|
QR2313-230
|
The Tyla Trust
|
Towards rock climbing,
MOTAT, Rainbow's End, JUMP, catering and petrol costs from 3 July 2023 to
15 July 2023
|
$1,923.25
|
$1,923.25
|
|
QR2313-231
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Youthline Auckland
Charitable Trust
|
Towards overhead costs
for the Youthline programme from 1 July 2023 to 31 March 2024
|
$2,000.00
|
$750.00
|
|
QR2313-233
|
The Otara Rugby League
Football Club Inc
|
Towards uniforms at the
Otara Rugby League and Sports Club from 1 July 2023 to 31 October 2023
|
$2,000.00
|
Decline Low priority in the Ōtara-Papatoetoe Local Board
area
|
|
QR2313-234
|
Te Whakaora Tangata
Trust
|
Towards catering at 10
Roys Road from 1 July 2023 to 30 September 2023
|
$2,000.00
|
$1,000.00
|
|
QR2313-235
|
Claudia Terzi
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Towards marketing,
singing bowls, venue hire and catering at Ōtara Music Arts Centre from
1 July 2023 to 30 November 2023
|
$997.50
|
Decline Low priority in the Ōtara-Papatoetoe Local Board
area
|
|
QR2313-236
|
Independent Living
Services Trust
|
Towards catering, gift
cards and overhead costs at Acacia Court Hall and Whitehaven Court Hall
from 25 September 2023 to 31 October 2023
|
$1,250.00
|
$1,000.00
|
|
Application ID
|
Organisation
|
Requesting funding for
|
Amount requested
|
Amount Approved /
Declined
|
|
QR2313-237
|
UpsideDowns Education
Trust
|
Towards speech and
language therapy from 2 July 2023 to 2 July 2024
|
$2,000.00
|
$2,000.00
|
|
QR2313-238
|
Belong Aotearoa
|
Towards play equipment,
classroom equipment, costumes and bike purchase at 311 Great South Road
from 3 July 2023 to 28 June 2024
|
$1,944.53
|
$1,500.00
|
|
QR2313-239
|
Paeaneer Limited
|
Towards venue hire and
facilitator costs at Renaissance School of Dance from 20 July 2023 to 14
December 2023
|
$2,000.00
|
$800.00 Tagged to venue
hire
|
|
QR2313-240
|
Manukau Seniors
Association Incorporation
|
Towards laptop and
harmonium purchase
|
$2,000.00
|
Decline
Low priority as the project is outside the Ōtara-Papatoetoe Local Board area
|
|
QR2313-244
|
Action Education Inc
|
Towards overhead costs
for spoken word workshops at Tangaroa College from 10 July 2023 to 15
December 2023
|
$2,000.00
|
$2,000.00
|
|
QR2313-245
|
Muskaan Care Trust
|
Towards venue hire,
wages, catering and marketing at Papatoetoe Town Hall from 1 July 2023 to
20 December 2023
|
$2,000.00
|
$2,000.00 Tagged to
venue hire and advertising
|
|
QR2313-248
|
Asthma New Zealand
Incorporated
|
Towards asthma inhaler
spacers from 28 July 2023 to 29 September 2023
|
$2,000.00
|
Decline Low priority in the Ōtara-Papatoetoe Local Board
area
|
|
Application ID
|
Organisation
|
Requesting funding for
|
Amount requested
|
Amount Approved /
Declined
|
|
QR2313-249
|
Sisters United Trust
|
Towards venue hire at
Due Drop Events Centre from 14 September 2023 to 15 September 2023
|
$2,000.00
|
$1,200.00
|
|
QR2313-251
|
The Otara Rugby League Football
Club Inc
|
Towards uniforms at the
Otara Rugby League and Sports Club from 1 July 2023 to 31 October 2023
|
$2,000.00
|
$2,000.00
|
|
QR2313-252
|
The Otara Rugby League
Football Club Inc
|
Towards uniforms at the
Otara Rugby League and Sports Club from 1 July 2023 to 31 October 2023
|
$2,000.00
|
Decline Low priority in the Ōtara-Papatoetoe Local Board
area
|
|
Total
|
|
|
$60,364.51
|
$35,553.25
|
CARRIED
|
|
15
|
Ōtara-Papatoetoe Local Board Grants
Programme 2023/2024
|
|
|
Resolution
number OP/2023/84
MOVED by Chairperson AR Autagavaia, seconded by Member V
Hausia:
That
the Ōtara-Papatoetoe Local
Board:
a)
whai / adopt the Ōtara-Papatoetoe Grants Programme 2023/2024 provided in Attachment A
b)
whakaae /
agree to amend the Grants Programme 2023/2024 in Attachment A to reflect that
the maximum allocated budget to groups, under the Pursuit of Excellence
awards is set to six thousand dollars ($6000.00).
CARRIED
|
|
17
|
Proposed new community lease to Papatoetoe
Adolescent Christian Trust at Papatoetoe Recreation Grounds, 311R Great South
Road, Papatoetoe
|
|
|
Resolution
number OP/2023/86
MOVED by Chairperson AR Autagavaia, seconded by Deputy
Chairperson O Dewes:
That
the Ōtara-Papatoetoe Local
Board:
a) approve, under Section 61(2A)(a) of the Reserves Act 1977, a new community lease to Papatoetoe Adolescent Christian Trust for 590 square meters (more or less) located
at Papatoetoe Recreation Grounds,
311R Great South Road, Papatoetoe on the land legally described as Part Lot 14 DP 3156 and
Lot 1 DP 44224 held by Auckland Council in fee simple as a classified Local
Purpose (Community Building) Reserve subject to the Reserves Act 1977 (NZ
Gazette 2001 page 1377) (as per Attachment A – Site map) subject to the
following terms and conditions:
i) term – five (5) years commencing from 1 March 2022,
with one five (5) year right of renewal, reaching final expiry on 28 February
2032
ii) rent – $1.00 plus GST per annum if demanded
iii) maintenance fee - $1,000.00
plus GST per annum
iv) Community
Outcomes Plan - to be appended to the lease as a schedule of the lease
agreement (as per Attachment B – Community Outcomes Plan)
b) approve all other terms and conditions in
accordance with the Auckland Council Community Occupancy Guidelines 2012 and
the Reserves Act 1977
c) note that iwi engagement has
been undertaken in February 2023 and no objections or submissions were
received
d) note that no objections to
the notified proposal of the new community lease were received
e) note that lease charges may
be reviewed by the local board in circumstances where there are changes to
the Community Occupancy Guidelines 2012.
CARRIED
|
|
18
|
Grant a new community lease and licence to
occupy to Highbrook Aero Modellers Incorporated at Highbrook Drive Reserve,
Pukekiwiriki Place, East Tamaki
|
|
|
Resolution
number OP/2023/87
MOVED by Chairperson AR Autagavaia, seconded by Member V
Hausia:
That
the Ōtara-Papatoetoe Local
Board:
a) approve, under the Local Government Act 2002, a new:
i) community
lease to Highbrook Aero Modellers Incorporated for 3,676 square meters (more
or less); outlined in yellow (airstrip/runway) on the site plan in Attachment
A
ii) community
licence to occupy for 23,909 square meters (more or less), outlined in green
on the site plan in Attachment A
over the
land located at Highbrook Drive Reserve, Pukekiwiriki Place, East Tamaki on
the land legally described as Lot 27
Deposited Plan 465298 in Attachment
A, subject to the following terms and conditions:
i) term
– five years, commencing 1 July 2023, with a single five-year right of
renewal and reaching final expiry 30 June 2033
ii) rent – one dollar ($1.00) plus GST per
annum if demanded
iii) Community
Outcomes Plan - to be appended to the lease as a schedule of the lease agreement
as shown in Attachment B
b) approve all other terms
and conditions in accordance with the Auckland Council Community Occupancy
Guidelines 2012 and the Local Government Act 2002
c) note that iwi engagement for
Auckland Council’s intention to grant a new community lease and licence
to occupy has been undertaken in
June/July 2022 and no
objections to the notified proposal of the new community lease and licence to
occupy were received
d) note
that leasing charges may be
reviewed by the local board in circumstances where there are changes to the
Community Occupancy Guidelines 2012.
CARRIED
|
|
19
|
Proposed new community lease to East Tamaki
Rugby Football Club Incorporated located at East Tamaki Reserve, 244R East
Tamaki Road, Ōtara
|
|
|
Resolution
number OP/2023/88
MOVED by Chairperson AR Autagavaia, seconded by Member V
Hausia:
That
the Ōtara-Papatoetoe Local
Board:
a) approve, under Section 54(1)(b) of the Reserves Act
1977, a new community lease to the East
Tamaki Rugby Football Club Incorporated for an area comprising approximately 420m2 located
at 244R East Tamaki Road, Ōtara on the land legally described as Lot 11 DP 9824 (as per
Attachment A – Site plan), subject to the following terms and
conditions:
i) term – 10 years, commencing 1 July 2022, with one 10 year right of renewal
ii) rent – $1.00 plus
GST per annum if demanded
iii) Community Outcomes Plan - to
be appended to the lease as a schedule of the lease agreement (as per
Attachment B – Community Outcomes Plan)
b) approve all other terms and conditions in
accordance with the Auckland Council Community Occupancy Guidelines 2012 and
the Reserves Act 1977
c) note that iwi engagement was
undertaken in January 2023 and no objections or submissions were received
d) note that lease charges may
be reviewed by the local board in circumstances where there are changes to
the Community Occupancy Guidelines 2012.
CARRIED
|
|
21
|
Auckland Council’s Quarterly
Performance Report: Ōtara-Papatoetoe Local Board for quarter three
2022/2023
|
|
|
Resolution
number OP/2023/90
MOVED by Chairperson AR Autagavaia, seconded by Member V
Hausia:
That
the Ōtara-Papatoetoe Local
Board:
a) whiwhi
/ receive the performance report for quarter three ending 31 March 2023
b) whakaae
/ approve the repurposing of $2,500 from the Ope - Ōtara-Papatoetoe
(#742) programme to small non-contestable climate grants awarded to schools
in the local board area to support climate action, overseen by the Ope
Programme Manager as outlined in Attachment C
c) whakaae
/ approve the reallocation of $2,462.26 from
Movies in Parks Ōtara-Papatoetoe
(#338) to Community grants Ōtara-Papatoetoe (#340) as outlined in
Attachment D.
CARRIED
|
|
22
|
Adoption of the Local Board Agreement
2023/2024
|
|
|
The local content for
the Annual Budget, which includes the
Ōtara-Papatoetoe Local Board Agreement 2023/2024, the message from the
chair, and approved local board advocacy, was tabled at the meeting.
A copy has been placed
on the official minutes and is available on the Auckland Council website as a
minutes attachment.
|
|
|
Resolution
number OP/2023/91
MOVED by Chairperson AR Autagavaia, seconded by Member A
Choudhary:
That
the Ōtara-Papatoetoe Local
Board:
a) whai
/ adopt the local content for the Annual Budget, which includes the
Ōtara-Papatoetoe Local Board Agreement 2023/2024, the message from the
chair, and approved local board advocacy, tabled at the meeting (Attachment
A)
b) whai
/ adopt a local fees and charges schedule for 2023/2024 provided as Attachment
A to the agenda report
c) tautapa / delegate authority to the Chair to
make any final changes to the local content for the Annual Budget 2023/2024
(the Ōtara-Papatoetoe Local Board Agreement 2023/2024, message from the
chair, and local board advocacy)
d) tuhi ā-taipitopito / note that the resolutions of this meeting will be
reported back to the Governing Body when it meets to adopt the Annual Budget 2023/2024, including each Local Board Agreement, on 29 June 2023
e) tuhi
ā-taipitopito / note that at the 8 June 2023 meeting, the Governing Body
made decisions on the Annual Budget – including a reduction of $4
million to local board operational funding – requiring the
Ōtara-Papatoetoe Local Board to reduce its planned operating spend by
$208,958, giving the Ōtara-Papatoetoe Local Board $681,983 more funding
than proposed in consultation
f)
tuhi
ā-taipitopito / note the minor error in local fees and charges schedule
for 2023/2024, Attachment A in the purpose section which should read: The
purpose of this attachment is to provide a list of proposed local fees and
charges for 2023/2024 financial year for the local board.
CARRIED
|
|
|
Attachments
a 20 June 2023: Ōtara-Papatoetoe Local
Board - Item 22 - Adoption of the Local Board Agreement 2023/2024 - local
content for the Annual Budget, 2023/2024
|
|
23
|
Draft Local Board Plan 2023
|
|
|
The draft Ōtara-Papatoetoe
Local Board Plan 2023, Statement of
Proposal, Summary
of the Statement of Proposal and Special Consultative Procedure Questions were tabled at the meeting.
A copy has be placed
on the official minutes and is available on the Auckland Council website as a
minutes attachment.
|
|
|
Resolution
number OP/2023/92
MOVED by Chairperson AR Autagavaia, seconded by Deputy
Chairperson O Dewes:
That
the Ōtara-Papatoetoe Local
Board:
a) whakaae / approve the draft Ōtara-Papatoetoe Local Board Plan 2023 for inclusion in the statement of
proposal, tabled at the meeting (Attachment A)
b) tautapa
/ delegate authority to the
Chairperson to approve final changes to the draft Ōtara-Papatoetoe Local Board Plan 2023
c) whai
/ adopt the statement of proposal for public consultation using the special
consultative procedure, tabled at the meeting (Attachment B)
d) whai
/ adopt the summary of the statement of proposal, tabled at the meeting
(Attachment C)
e) whakaae / approve the special consultative
procedure questions for consultation on the draft local board plan, tabled at
the meeting (Attachment D)
f) tautapa
/ delegate authority to the Chairperson to approve final changes to the
special consultative procedure questions for consultation on the draft local
board plan
g) whakaae
/ approve the following Have Your Say events during the consultation period:
i)
Kai and Korero on the draft Local
Board Plan, Thursday 20 July 2023,11.30am to 1.00pm, Womens Care Trust, 2
Sutton Crescent, Papatoetoe, hosted in partnership with Sikh Women's
Association
ii)
Celebrating Local Community
Volunteers and draft Local Board Plan engagement, Thursday 27 July 2023,
6.30pm to 8.30pm, Te Puke ō Tara Community Centre
iii)
Ōtara-Papatoetoe Local
Board Diversity Forum, Monday 24 July 2023, 6.00pm to 8.30pm, Diversity
Centre, 25 Tui Road, Papatoetoe
iv)
Mana whenua engagement - Ara
Kōtui hui, Tuesday 8 August 2023, 5.00 to 7.00pm
h) tautapa
/ delegate to the following elected members and staff the power and
responsibility to hear from the public through ‘spoken’ (or New
Zealand sign language) interaction, at the council’s public engagement
events, during the consultation period of the local board plan:
i)
local board members and
chairperson
ii)
General Manager Local Board Services,
Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local
Board Engagement Advisor, Local Board Democracy Advisor
iii)
any additional staff approved
by the General Manager Local Board Services or the Group Chief Financial
Officer
i)
tautapa / delegate
authority to the Chairperson to approve final changes to the Have Your Say
events during the consultation period.
CARRIED
|
|
|
Attachments
a 20 June 2023: Ōtara-Papatoetoe Local
Board - Item 23 - Draft Local Board Plan 2023 - draft Ōtara-Papatoetoe
Local Board Plan 2023
b 20 June 2023: Ōtara-Papatoetoe Local
Board - Item 23 - Draft Local Board Plan 2023 - Statement of Proposal
c 20 June 2023: Ōtara-Papatoetoe Local
Board - Item 23 - Draft Local Board Plan 2023 - Summary of the Statement of
Proposal
d 20 June 2023: Ōtara-Papatoetoe Local
Board - Item 23 - Draft Local Board Plan 2023 - Special Consultative
Procedure Questions
|
|
25
|
Urgent Decision - Waka Kotahi New Zealand
Transport Agency - New Zealand Upgrade programme, South Auckland Package
|
|
|
Resolution
number OP/2023/94
MOVED by Chairperson AR Autagavaia, seconded by Member V
Hausia:
That
the Ōtara-Papatoetoe Local
Board:
a) tuhi ā-taipitopito / note the urgent decision made on 2 June
2023 to provide feedback
on the Waka Kotahi New Zealand Transport Agency – New Zealand Upgrade Programme, South Auckland Package, as outlined in Attachment A.
CARRIED
|
28 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
Chair Apulu
Reece Autagavaia closed the meeting with a karakia.
6.38 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ōtara-Papatoetoe Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
