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Performance
and Appointments Committee
20 Jun 2023
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ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 5
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
4 Ngā Petihana | Petitions 5
5 Ngā Kōrero a te Marea | Public Input 5
6 Ngā Kōrero a te Poari ā-Rohe
Pātata | Local
Board Input 5
7 Ngā Pakihi Autaia | Extraordinary Business 5
8 Process to make
appointments to the boards of Council-controlled organisations, Ports of
Auckland Limited and Haumaru Housing 7
9 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
PUBLIC EXCLUDED
10 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural Motion
to Exclude the Public 13
C1 CONFIDENTIAL: Short-list of
candidates for Ports of Auckland Limited 13
C2 CONFIDENTIAL: Appointment to the
Haumaru Housing board 13
C3 CONFIDENTIAL: Appointment of
trustees to the board of Community Education Trust 2023-2026 13
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Performance
and Appointments Committee
20 Jun 2023
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Process
to make appointments to the boards of Council-controlled organisations, Ports
of Auckland Limited and Haumaru Housing
File No.: CP2023/07445
Te take mō te
pūrongo
Purpose of the report
1. To receive information about processes to make
board appointment decisions that will be considered in the confidential part of
this meeting.
Whakarāpopototanga matua
Executive summary
2. Confidential
reports on this agenda seek decisions regarding appointments to the boards of
the following entities:
· Community
Education Trust (COMET)
· Haumaru
Housing
· Ports
of Auckland Limited (POAL)
3. These
appointment processes align with the Appointments and Remuneration Policy for
Board Members of Council Organisations (the Policy).
Ngā tūtohunga
Recommendation/s
That the Performance and Appointments
Committee:
a) tuhi ā-taipitopito / note the information
about appointment processes contained in this report
b) tuhi ā-taipitopito / note that reports on
this agenda seek decisions regarding the boards of:
i) Community
Education Trust (COMET)
ii) Haumaru
Housing
iii) Ports
of Auckland Limited
c) tuhi ā-taipitopito / note that these
reports are confidential due to the personal information regarding candidates
and board members that they contain.
Horopaki
Context
4. Council
makes appointments to council organisations in accordance with the Appointments
and Remuneration Policy for Board Members of Council Organisations (the
Policy).
5. The
general process for making appointments to POAL and Haumaru Housing is
described in Figure 1 below.
Figure 1: Process for making appointments
6. Non-substantive
CCOs including COMET make recommendations to council regarding the composition
of the board for this committee to consider.
Tātaritanga me ngā
tohutohu
Analysis and advice
7. Reports
on the confidential agenda consider the decisions noted in Table 1:
Table 1: Overview of
confidential decisions
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Organisation
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Organisation type
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Decision sought
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Previous committee
decisions relevant to this process
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Community Education
Trust
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Non-substantive CCO
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Appointment of
candidates recommended by the trust board
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· None
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Ports of Auckland
Limited
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Port company
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Approval of a
short-list of candidates for interview
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· The
committee noted the criteria and approved selection panel in April 2023
[PACCC/2023/17]
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Haumaru Housing
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Limited
partnership/ Council organisation
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Approval to appoint one
director
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· Criteria and selection panel were approved
in February 2023 [PACCC/2023/8]
· Short-list of candidates approved May 2023 [PACCC/2023/32]
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Tauākī whakaaweawe
āhuarangi
Climate impact statement
8. Each council-controlled organisation is
accountable for ensuring that their planning and decisions reflect the action
areas outlined in Te-Tāruke-ā-Tāwhiri: Auckland’s Climate
Plan. Candidates seeking appointment need to demonstrate a commitment to
integrate the action areas outlined in Te-Tāruke-ā-Tāwhiri into
the CCO’s activities. This is considered as part of each of the
confidential items on the agenda.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
9. The
appointment of the best possible directors to boards will have a positive
impact on the council group.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
10. Board appointments to the entities considered in the
confidential section of this agenda are the role of the Governing Body. Local
boards may participate in the nomination process for board vacancies. The
criteria for all vacancies are circulated to local board members to allow their
participation in the nomination process.
Tauākī whakaaweawe
Māori
Māori impact statement
11. Kia ora Tāmaki Makaurau sets as a mahi objective that:
"Mana whenua and Māori are active partners and participants at all
levels of the council group's decision making". This objective is
considered as part of the decision making for each of the confidential items on
the agenda.
Ngā ritenga
ā-pūtea
Financial implications
14. There are no new financial implications arising from the
confidential reports.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
12. There
are risks common to all board appointments. These include:
· reputational
risk of appointing candidates without appropriate skills or governance experience.
To mitigate this potential risk, a thorough due diligence process is in place.
· governance
risk of creating an unbalanced board where too many new members cause a loss of
institutional knowledge which impacts decision-making. Conversely, retaining
board members for too long can mean the board lack innovation and fresh
thinking.
Ngā koringa ā-muri
Next steps
13. Next steps are noted in the confidential agenda
reports.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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James Stephens - Senior Advisor
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Authorisers
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Alastair Cameron - Manager - CCO Governance &
External Partnerships
Phil Wilson - Director, Governance & CCO Partnerships
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Performance
and Appointments Committee
20 Jun 2023
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Exclusion of the Public: Local Government
Official Information and Meetings Act 1987
That the Performance
and Appointments Committee
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 CONFIDENTIAL:
Short-list of candidates for Ports of Auckland Limited
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information about candidates for the
Ports of Auckland Limited board.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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C2 CONFIDENTIAL:
Appointment to the Haumaru Housing board
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding candidates for
the Haumaru Housing board.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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C3 CONFIDENTIAL:
Appointment of trustees to the board of Community Education Trust 2023-2026
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under section
7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains information regarding candidates for the
board of the Community Education Trust
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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