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Performance
and Appointments Committee
20 June 2023
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1 Ngā
Tamōtanga | Apologies
2 Te Whakapuaki i te Whai
Pānga | Declaration of Interest
There were no declarations
of interest.
3 Te Whakaū i
ngā Āmiki | Confirmation of Minutes
4 Ngā
Petihana | Petitions
There were no
petitions.
5 Ngā
Kōrero a te Marea
| Public Input
There was no
public input.
6 Ngā
Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input.
7 Ngā Pakihi
Autaia | Extraordinary Business
There was no
extraordinary business.
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8
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Process to make appointments to the boards
of Council-controlled organisations, Ports of Auckland Limited and Haumaru Housing
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Resolution
number PACCC/2023/36
MOVED by Chairperson D Newman, seconded by Cr L Fuli:
That
the Performance and Appointments
Committee:
a) tuhi ā-taipitopito / note the information
about appointment processes contained in this report
b) tuhi ā-taipitopito / note that reports on
this agenda seek decisions regarding the boards of:
i) Community
Education Trust (COMET)
ii) Haumaru
Housing
iii) Ports
of Auckland Limited
c) tuhi ā-taipitopito / note that these
reports are confidential due to the personal information regarding candidates
and board members that they contain.
CARRIED
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9 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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10 Procedural
motion to exclude the public
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Resolution
number PACCC/2023/37
MOVED by Chairperson D Newman, seconded by Cr
C Fletcher:
That the Performance and Appointments Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Matt Stanley and Sarah Naude, Managing Partners of Propero Consulting be
permitted to remain for Confidential Item C1: CONFIDENTIAL:
Short-list of candidates for Ports of Auckland Limited after the public has
been excluded, because of their knowledge of the candidates on the short-list
for Ports of Auckland Limited, which will help the Performance and
Appointments Committee in its decision-making.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Short-list of candidates for Ports of Auckland Limited
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information about candidates for
the Ports of Auckland Limited board.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Appointment to the Haumaru Housing board
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding candidates
for the Haumaru Housing board.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C3 CONFIDENTIAL:
Appointment of trustees to the board of Community Education Trust 2023-2026
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains information regarding candidates for the
board of the Community Education Trust
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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2.08pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
2.34pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Short-list of candidates for
Ports of Auckland Limited
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Resolution
number PACCC/2023/38
MOVED by Chairperson D Newman, seconded by Deputy
Chairperson C Darby:
b) whakaae
/ agree that the report will always remain confidential due to the private
information relating to individuals contained in the report
c) tuhi
ā-taipitopito / note that at the conclusion of the appointment process,
the decisions on candidates appointed will be made publicly available.
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C2
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CONFIDENTIAL: Appointment to the Haumaru
Housing board
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Resolution
number PACCC/2023/39
MOVED by Chairperson D Newman, seconded by Cr L Fuli:
b) whakaae
/ agree that the report will remain confidential due to the private
information relating to individuals contained in the report
c) tuhi
ā-taipitopito / note that at the conclusion of the appointment process,
the decisions on candidates appointed will be made publicly available.
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C3
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CONFIDENTIAL: Appointment of trustees to the
board of Community Education Trust 2023-2026
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Resolution
number PACCC/2023/40
MOVED by Chairperson D Newman, seconded by Cr L Fuli:
d) whakaae
/ agree that the report will remain confidential due to the private
information relating to individuals contained in the report
e) tuhi
ā-taipitopito / note that at the conclusion of the appointment process,
the decisions on candidates appointed will be made publicly available.
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2.34 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Performance and Appointments
Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
