Agenda of Waitematā Local Board - Tuesday, 20 June 2023

1 Nau mai | Welcome

Chair G Sage will welcome those present and begin the meeting with a karakia.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Waitematā Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 16 May 2023, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Paula Browning

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Paula Browning will be in attendance to present to the Local Board on the issues on the 40 Mackelvie Street, Grey Lynn, in the Waitemata local board area.

3. 40 Mackelvie Street, Grey Lynn, Auckland 1021 is a mixed used area.

4. There has been an ongoing operation of a business on 40 Mackelvie Street which is having significant impact on the community living in the area, and seek to inform members about consent considerations for mixed used business and residential developments needing review.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the presentation on the 40 Mackelvie Street and thank Paula Browning for her attendance.

8.2 Deputation - Chelsey Harnell - Big Brothers Big Sisters of Auckland

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Chelsey Harnell will be in attendance to present to the Waitematā Local Board on the Big Brothers Big Sisters Auckland.

3. The Big Brothers Big Sisters Auckland organisation matches children aged 6-12 years old with vetted and trained volunteer mentors within the community.

4. These mentors stay matched for a minimum of 1 year and make a meaningful impact on the lives of children in vulnerable situations.

5. Big Brothers Big Sisters are currently reaching out to local boards within their areas of reach and would like to present to the board to share the work they are doing. They are seeking to inform the board regarding the matches within the community and their plans to expand their reach across Waitemata and work with communities to add value to the experience for mentees and mentors.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the presentation on the Big Brothers Big Sisters of Auckland and thank Chelsey Harnell for her attendance.

8.3 Deputation - Anne-Marrie Horsburgh - Auckland Kindergarten Association

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Pauline Winter and Toni Nealie will be in attendance to present to the local board on the Ngā Tamariki Puāwai ō Tāmaki | Auckland Kindergarten Association in the Waitemata local board area.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the presentation on the Auckland Kindergarten Association and thank Pauline Winter and Toni Nealie for their attendance.

8.4 Deputation - Cheryl Adamson, Parnell Business Association - Heard Park Concept Plan

Te take mō te pūrongo

Purpose of the report

1. To speak to the local board about the Heard Park Concept Plan.

Whakarāpopototanga matua

Executive summary

2. Cheryl Adamson will be in attendance to speak about the Heard Park Concept Plan.

3. The Parnell Business Association is a not-for-profit Incorporated Society currently representing over 1,100 member businesses in the Parnell precinct.

4. The association operates under their own Constitution and the relationship between Auckland Council and business association is guided by a BID Policy updated in 2022.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) thank Cheryl Adamson representing the Parnell Business Association for her attendance at the meeting and presentation with regards to the Heard Park Concept Plan.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Jo Malcolm

Te take mō te pūrongo

Purpose of the report

1. To speak to the local board about the protection of the Dove Myer Robinson Park in Waitematā Local Board area.

Whakarāpopototanga matua

Executive summary

2. Jo Malcolm will be in attendance to speak about the future protection of the Dove Myer Robinson Park in Waitematā Local Board area.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) thank Jo Malcolm for her presentation on the future protection of the Dove Myer Robinson Park and attendance at the meeting.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇨	Chair G Sage Report June 2023

No.	Title	Page
a ⇨	Member A Bonham Report June 2023
b ⇨	Member R Northey Report June 2023

Waitematā Local Board

20 June 2023

Waitematā Quick Response Round Two 2022/2023 grant allocations

File No.: CP2023/06929

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Waitematā Quick Response round two 2022/2023.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Waitematā Quick Response round two 2022/2023 (Attachment A).

3. The Waitematā Local Board adopted the Waitematā Community Grant Programme 2022/2023 on 17 May 2022. The document sets application guidelines for contestable grants (Attachment B).

4. The local board has set a total community grants budget of $134,007 for the 2022/2023 financial year.

5. Twenty-two applications have been received for the Quick Response round two 2022/2023 requesting a total of $45,389.40.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) agree to fund, part-fund or decline each application received for the Waitematā Quick Response round two, listed in the following table

Table One: Waitematā Quick Response round two 2022/2023 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2320-234	Action Education Incorporated	Arts and culture	Towards the cost of spoken word workshops	$3,000.00	Ineligible
QR2320-208	Auckland and District Pipe Band Incorporated	Arts and culture	Towards the cost of 20 kilt makings	$3,000.00	Eligible
QR2320-233	Auckland City Centre Residents' Group Incorporated	Community	Towards the cost of business cards, flyers, catering and social media advertising for the General Election 2023 Meet the Candidates Event	$795.70	Ineligible
QR2320-213	Auckland Indian Sports Club Incorporated	Sport and recreation	Towards annual storage costs at Mini Storage	$2,000.00	Eligible
QR2320-224	Chinese Postgraduate Society Incorporated	Sport and recreation	Towards the cost of 24 Body2Transformation boxing based fitness sessions	$650.00	Eligible
QR2320-225	Claire Atherstone	Arts and culture	Towards the cost of venue hire and wages	$1,000.00	Eligible
QR2320-203	Common Knowledge Insect Limited	Environment	Towards the cost of a growth chamber and an LED light for breeding	$1,342.00	Eligible
QR2320-232	Minty & Co Limited	Community	Towards the cost of teachers and materials	$3,000.00	Eligible
QR2320-231	Minty & Co. Limited	Community	Towards the cost of event hire, printing costs, project management, mirrors and advertising costs	$3,000.00	Eligible
QR2320-211	Grafton Residents Association Incorporated	Community	Towards the cost of flexibins including removal for the quarterly Grafton community clean-up	$527.80	Eligible
QR2320-219	Gym Kids Limited	Sport and recreation	Towards the cost of a new ai8r track for Gym Kids in the Waitemata Local Board area	$3,000.00	Eligible
QR2320-209	Lucie Blazevska	Arts and culture	Towards the cost of speakers for the Born to Create project	$1,000.00	Eligible
QR2320-201	Macarena Carrascosa		Towards the cost of venue hire and social media advertising	$1,000.00	Eligible
QR2320-217	Melanoma New Zealand	Community	Towards the cost of wages for an education nurse and an administrator	$2,000.00	Eligible
QR2320-230	Nightsong	Arts and culture	Towards the cost of a new Apple laptop and laser printer	$2,902.60	Eligible
QR2320-228	Papaya Stories Limited	Community	Towards the cost of event operations and dance guides, artist fees and Facebook marketing for Papaya Stories Silent Disco Citywalk®	$2,000.00	Eligible
QR2320-206	Grey Lynn 2030	Environment	Towards the cost of venue hire and sewing supplies	$1,150.00	Eligible
QR2320-216	The Auckland Women's Centre Incorporated	Community	Towards the cost of new Freedom furniture	$2,396.30	Eligible
QR2320-220	The Period Place	Community	Towards the cost of reusable and disposable period products and CEO salary	$3,000.00	Eligible
QR2320-202	The Village Square Trust	Community	Towards the cost of sustainable living workshops	$3,000.00	Eligible
QR2320-218	The Yes And Trust	Arts and culture	Towards coordinator wages for the Fun Size Festival	$2,625.00	Eligible
QR2320-226	Youthline Auckland Charitable Trust	Community	Towards the cost clinical supervision, programme resources, staff development and training, face to face counselling and telecommunications costs	$3,000.00	Eligible
Total				$45,389.40

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city

7. Auckland Council Community Grants Policy supports each local board to adopt a grants programme

8. The local board grants programme sets out:

· local board priorities

· Higher priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Waitematā Local Board adopted the Community Grant Programme for 2022/2023 on 17 May 2022 and will operate two Quick Response and two Local Grant rounds for this financial year.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

12. In addition to the eligibility criteria outlined in the Community Grants Policy, the Waitematā Local Board have indicated in the Local Board Grants Programme that they will not fund groups who request funding over the maximum amount set.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The Local Board Community Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way.

14. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; decreasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitematā Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

18. The local board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

19. A summary of each application received through Waitematā Quick Response round two 2022/2023 is provided (refer Attachment A).

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

21. The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

22. The local board has set a total community grants budget of $134,007 for the 2022/2023 financial year.

23. Sixteen applications were received for the Local Grant round one 2022/2023 requesting a total of $98,869.02 and eleven applications received for Multi-board Grant round one 2022/2023 requesting a total of $382,684.00. A total of $54,500 was allocated, leaving a remaining amount of $79,507 for one Local Grant and Multi-board round and one Quick Response round.

24. Thirty-seven applications were received for the Quick Response round one 2022/2023 requesting a total of $90,419.17. A total of $20,413.00 was allocated, leaving a remaining amount of $59,094.00 for one Quick response round.

25. On the 18 April 2023, an additional $10,620.00 was allocated to the Community Grants budget, which brings the total to $69,714.00.

26. Twenty-five applications have been received for the Local Grant round two 2022/2023 requesting a total of $166,224.18 and thirteen applications received for Multi-board Grant round two 2022/2023 requesting a total from the Local Board of $59,581.20 and an overall total of $502,918.00.

27. On the 16 May 2023 $50,987.28 was allocated to the Waitematā Local Grant and Multi-board Grant round two. Leaving a remaining amount of 23,736.72 for one Quick Response round.

28. Twenty-two applications have been received for the Quick Response round two 2022/2023 requesting a total of $45,389.40.

29. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified that a low risk associated with funding the applications in this round.

31. Staff recommend that due to the ongoing impacts of COVID19, if an applicant is unable to carry out the project in this financial year, then a clause is added to the recommendation, that the applicant can retain the funds to carry out the event in the next financial year or postpone the event date, to when alert levels have reduced, and the event can be conducted safely.

Ngā koringa ā-muri

Next steps

32. Following the Waitematā Local Board allocation of funding for the Quick Response round one and Multi-board Grant round one, staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Waitematā Quick Response Round Two - application summary
b ⇨	Waitematā Local Board Community Grants Programme 2022/2023

Ngā kaihaina

Signatories

Authors

Arna Casey - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Glenn Boyd - Local Area Manager

Waitematā Local Board

20 June 2023

Draft Waitematā Local Board Plan 2023

File No.: CP2023/07417

Te take mō te pūrongo

Purpose of the report

1. To adopt the statement of proposal for the Local Board Plan 2023, which includes the draft Waitematā Local Board Plan 2023 and adopt the summary of the statement of proposal.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board adopt a local board plan by 31 October of the year following the triennial general election, using the special consultative procedure (SCP) to engage with their communities.

3. The consultation period for the SCP will take place from 13 July to 14 August 2023.

4. The draft Waitematā Local Board Plan 2023 has been developed between November 2022 and June 2023. It outlines the proposed direction for the local board to reflect the community’s priorities and preferences. It also provides a guide for local board funding and investment decisions on local board activity over the financial years 2024/2025, 2025/2026, and 2026/2027.

5. The consultation process will seek the views and preferences of the public to inform the final plan.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) approve the draft Waitematā Local Board Plan 2023 for inclusion in the statement of proposal, tabled at the meeting

b) delegate authority to the Chairperson to approve final changes to the draft Waitematā Local Board Plan 2023

c) adopt the statement of proposal for public consultation using the special consultative procedure. (Attachment A)

d) adopt the summary of the statement of proposal / summary of draft plan, tabled at the meeting

e) approve the questions to be asked as part of the public consultation, tabled at the meeting

f) approve the following Have Your Say event during the consultation period:

Waitematā Have Your Say Drop-in session

Date: Tuesday 1 August 2023

Time: 4.30pm – 7.00pm

Venue: Ellen Melville Centre, 2 Freyberg Place, Auckland.

g) note that a range of other feedback opportunities will also be provided and promoted.

h) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period of the local board plan:

· local board members and chairperson

· General Manager Local Board Services, Local Board Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

· Any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

Horopaki

Context

6. The Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt their local board plan by 31 October of the year following an election

· use the special consultative procedure (SCP) to engage with their communities.

7. Local board plans are strategic documents developed every three years. They set a direction for local board and reflect community priorities and preferences. They provide a guide for the local board activity, funding, and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

8. The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

9. The financial outlook for the council has been impacted by ongoing broad economic factors such as rising inflation, higher interest rates, supply chain difficulties and a labour market squeeze as well as the COVID-19 pandemic impacts. The council consulted with the public in March 2023 on a proposal to address the then forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024, including a proposal to reduce local board funding.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The draft Waitematā Local Board Plan 2023 has been developed considering:

· previous community engagement, including engagement on the Annual Budget 2023/2024.

· subject matter expert advice from the council and other council organisations

· mana whenua views through a hui held on 20 December 2022 at the Waitematā Local Board Office, with Ngāti Whātua Ōrākei staff and local board staff from multiple local boards.

11. Targeted consultation was also undertaken in November 2022 to April 2023 through various activities with local community groups.

12. The draft Waitematā Local Board Plan 2023 has been developed while the Annual Budget 2023/2024 was also being developed. It is possible that some of the priorities and preferences may need to change as a result of changes to local board funding.

Key features

13. The five key themes in the draft Waitematā Local Board Plan 2023 include:

· Our People: All our people are thriving and have what they need to live a good life.

· Our Environment: Our built and natural environment is resilient to natural hazards and the effects of climate change. Our natural environment is rich in biodiversity and provides clean waterways.

· Our Community: Our community is resilient and have places and activities to connect and foster a sense of belonging.

· Our Places: Waitematā is a great place to live, work, learn and play. Our neighbourhoods are well designed to be sustainable, well-connected and celebrate our heritage and unique identities.

· Our Economy: Our city centre and fringe town centres are thriving and support a resilient diverse economy that embraces new opportunities and drives prosperity.

14. The draft Waitematā Local Board Plan 2023 includes sections for Māori Outcomes and Climate Action, providing a summary of the considerations being addressed throughout the plan.

Engagement approach for the SCP

15. The consultation period will run from 13 July to 14 August 2023.

16. The Have Your Say events recommended to be held in the Waitematā Local Board area are:

· Waitematā Have Your Say Drop-in session

Date: Tuesday 1 August 2023

Time: 4.30pm – 7.00pm

Venue: Ellen Melville Centre, 2 Freyberg Place, Auckland.

17. The special consultative procedure requires the council to provide an opportunity for people to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates. The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public in relation to the local board agreement, provides the opportunity for this spoken interaction.

18. A component of the SCP on the draft local board plan includes targeted questions to gather community views on specific and general aspects of the draft plan, including a question on each of the five key themes. These questions act as a guideline to enable community feedback and views, however, feedback is encouraged on all aspects of the plan. The consultation questions have been workshopped with the local board and will be tabled with this report.

19. Waitematā Local Board is running a Deliberative Democracy Pilot asking the question “How can council support youth wellbeing?” This pilot will bring together young people from across the region who utilise Waitemata's public services and facilities to deliberate and make recommendations to the local board. Recommendations will be considered as part of the feedback received for the local board plan.

Consultation documentation and translations

20. To support people to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

21. Hard copies and feedback forms will be available at all libraries and service centres or on request by calling 09 301 0101.

22. The draft local board plan will be available to view online at akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

23. To enable a wide reach across diverse communities, the feedback form and the summary of the statement of proposal will be translated into simplified Chinese, Korean and Hindi.

Methods for obtaining feedback

24. Feedback will be gathered through the channels described below:

· online submission via akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

· Have Your Say face-to-face engagement events (spoken interaction)

· written submissions, for example pro formas and letters received by post or email

· verbal submission through telephone by calling 09 301 0101

· partnerships with community partners to obtain feedback from our diverse/hard to reach communities.

Processing feedback

25. Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan.

A blue sign with white text

Description automatically generated with medium confidence

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. The draft Waitematā Local Board Plan 2023 considers the predicted impacts of climate change and outlines ways to address this. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

27. The draft plan includes a section for Climate Action, as well as these considerations being addressed throughout the plan. Key objectives and initiatives include activities such as:

Local Board Plan objectives	Key initiatives
Our People: All our people are thriving and have what they need to live a good life.	Develop local emergency response plans to improve community resilience to extreme weather events, ongoing climate change hazards, and other emergencies
Our Environment: Our built and natural environment is resilient to natural hazards and the effects of climate change. Our natural environment is rich in biodiversity and provides clean waterways.	Support the Te Wharekura installation in the Auckland Downtown Ferry Basin that would provide interactive environmental and cultural storytelling
	Continue to deliver the Urban Ngahere Strategy and increase Waitematā’s canopy cover
Our Community: Our community is resilient and have places and activities to connect and foster a sense of belonging.	Support a network of community gardens and food resilience activities
Our Places: Waitematā is a great place to live, work, learn and play. Our neighbourhoods are well designed to be sustainable, well-connected and celebrate our heritage and unique identities.	Work with Resilient Land and Coast department to develop the Waitemata Harbour Shoreline Adaptation Plan to consider the impacts of sea level rise
	Review the 2016 Waitematā Greenways Plan and work with Parks and Community Facilities and Auckland Transport to deliver key walking and cycling connections
Our Economy: Our city centre and fringe town centres are thriving and support a resilient diverse economy that embraces new opportunities and drives prosperity.	Support sectors to transition to a resilient, low carbon, sustainable and regenerative economy through innovation

28. The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. The approval of the draft Waitematā Local Board Plan 2023 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. The local board’s views have informed the development of the draft Waitematā Local Board Plan 2023 through a series of workshops from November 2022 to June 2023.

Tauākī whakaaweawe Māori

Māori impact statement

31. Staff engaged with mana whenua using a coordinated, region-wide approach, enabling all 19 Tāmaki mana whenua to be involved during the early engagement phase of the Local Board Plans project, commencing late 2022.

32. This engagement approach has been developed in close consultation with Ngā Mātārae.

33. During early engagement all mana whenua were asked to indicate which local areas they were specifically interested in. This advice has guided subsequent engagement led by Engagement Advisors.

34. The following mana whenua have indicated an interest in providing input to this Local Board Plan:

· Ngāti Whātua Ōrākei

· Ngāi Tai ki Tāmaki

35. Key aspects of the engagement approach have included the commencement of early engagement on local board plan development, the Annual Budget consultation and early engagement on draft local board plans, which is currently under way.

36. The following engagement has taken place with mana whenua whose area of interest includes the Waitematā Local Board area.

· hui held on 20 December 2022 at the Waitematā Local Board Office, with Ngāti Whātua Ōrākei staff and local board staff from multiple local boards.

37. The local board and local board staff have considered existing feedback on several matters from mana whenua and mataawaka and this has included reviewing past mana whenua and mataawaka submissions to Auckland Council, including the recent Annual Budget 2023-24 submissions.

38. The draft plan includes a section for Māori Outcomes, as well as these considerations being addressed throughout the plan. Key objectives and initiatives include activities such as:

Alignment to Kia Ora Tāmaki Makaurau Outcome	Key initiatives
Kia ora te ahurea – Māori identity and culture.	· Support the Te Wharekura installation in the Auckland Downtown Ferry Basin that would provide interactive environmental and cultural storytelling. · Celebrate Māori identity and taonga including Reo at our libraries and arts spaces. · Reflect Māori heritage and whakapapa in our public spaces and facilities incorporating Māori design principles and artwork. · Investigate opportunities to partner with Ngāti Whātua o Ōrākei as it develops new public spaces on Māori owned land at Te Tōangaroa / Quay Park.
Kia ora te whanau – Whānau and tamariki wellbeing.	· Engage with our vulnerable and diverse communities, such as people experiencing homelessness, elderly, and ethnic communities to better involve them in the planning and programming decisions that affect them.
Kia ora te rangatahi – Realising rangatahi potential.	· Pilot a deliberative democracy model focusing on rangatahi to improve education and awareness of the governance process and to facilitate youth-voice in programming and delivery for youth.
Kia ora te taiao – Kaitiakitanga	· Support local water quality improvements at Newmarket, Waitītiko, Waipāruru, Waipapa streams and Te Wai Ōrea lake and wetland.
Kia ora te hononga – Effective Māori participation	· Develop a Local Parks Management Plan that will set high-level management intentions across the parks and reserves network in the Waitematā Local Board area.
Kia ora te umanga – Māori business, tourism and employment	· Promote the Sustainable Procurement Framework to support supplier diversity, quality employment and reductions in waste and carbon. · Support arts and events that bring more people to our town centres and through working with Tataki Auckland Unlimited to partner with mana whenua and BIDs to leverage Tataki Auckland Unlimited regional major events delivered in our area.

Ngā ritenga ā-pūtea

Financial implications

39. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

40. The total engagement budget for Waitematā Local Board is $5,500 which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. There is a risk in approving the draft Waitematā Local Board Plan 2023 for public consultation while the full social and economic effects of any operational funding reductions on the community are not yet determined. The consultation process will seek the views and preferences of the public to inform the final plan.

Ngā koringa ā-muri

Next steps

42. Following adoption, the statement of proposal, including the draft Waitematā Local Board Plan 2023, will be available for public consultation from 13 July to 14 August 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Statement of Proposal

Ngā kaihaina

Signatories

Authors	Caroline Teh - Local Board Advisor
Authorisers	Glenn Boyd - Local Area Manager

Waitematā Local Board

20 June 2023

Adoption of the Waitematā Local Board Agreement 2023/2024

File No.: CP2023/07785

Te take mō te pūrongo

Purpose of the report

1. To adopt the local content for the Annual Budget, which includes the Waitematā Local Board Agreement 2023/2024, the message from the chair, and local board advocacy.

2. To adopt a local fees and charges schedule for 2023/2024

Whakarāpopototanga matua

Executive summary

3. Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

4. From 28 February to 28 March 2023, council consulted on the proposed Annual Budget 2023/2024. Local boards considered this feedback and then held discussions with the Governing Body on 17 May 2023 on regional issues, community feedback, and key local board initiatives and advocacy areas.

5. Local boards have now considered local content for the Annual Budget 2023/2024 which includes a local board agreement, a message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2023/2024.

6. On 29 June 2023, the Governing Body will meet to adopt Auckland Council’s Annual Budget 2023/2024, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) adopt the local content for the Annual Budget, which includes the Waitematā Local Board Agreement 2023/2024, the message from the Chair, and approved local board advocacy (Attachment A).

b) adopt a local fees and charges schedule for 2023/2024 (Attachment B).

c) delegate authority to the Chair to make any final changes to the local content for the Annual Budget 2023/2024 (the Waitematā Local Board Agreement 2023/2024, message from the chair, and local board advocacy).

d) note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2023/2024, including each Local Board Agreement, on 29 June 2023.

Horopaki

Context

7. For each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

8. Local board plans provide the basis for the development of annual local board agreements.

9. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans outline the priorities and preferences of the communities within the local board area in respect of the level and nature of local activities to be provided by the Auckland Council over a 3-year period.

10. Throughout the development of the Annual Budget 2023/2024, local board chairs (or delegated local board representatives) have had the opportunity to attend Governing Body workshops on key topics and provide local board views on regional issues being considered as part of the Annual Budget 2023/2024.

11. Auckland Council has faced ongoing budget challenges, and recent and rapid increases in inflation and interest rates have placed significant pressure on the council’s financial position.

12. From 28 February to 28 March 2023, the council consulted with the public on a proposal to address the forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024. The council’s proposed response to mitigate the budget pressures for 2023/2024 included a proposed reduction of $16 million to local board operational funding – this would require the Waitematā Local Board to reduce its planned operating spend by $840,000.

13. One locally held event was held in the Waitematā Local Board area to engage with the community and seek feedback on both regional and local proposals.

14. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 9 May 2023 business meeting agenda.

15. The Waitematā Local Board also approved advocacy initiatives for the Annual Budget 2023/2024 at the 9 May 2023 business meeting (resolution number WTM/2023/58).

16. Local boards considered this feedback, and then held discussions with the Governing Body at a workshop on 17 May 2023 on regional issues, community feedback and key local board initiatives and advocacy areas.

17. At its 8 June 2023 meeting, the Governing Body made decisions on the Annual Budget – including a reduction of $4 million to local board operational funding – this requires the Waitematā Local Board to reduce its planned operating spend by $180,522 (Giving the Waitematā Local Board $659,975 more funding than proposed in consultation).

Tātaritanga me ngā tohutohu

Analysis and advice

Local board agreement

18. Both staff and the local board have reviewed the local feedback received as part of consultation on the Annual Budget 2023/2024 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the Annual Budget 2023/2024 (Attachment A), including the Local Board Agreement 2023/2024, the message from the chair, and local board advocacy.

Local Fees and Charges

19. The review of local fees and charges for Active Communities services has been split into two phases due to its size and complexity. The first phase was for bookable spaces for hire for council managed sites. This process will standardise the variations and inconsistencies in the existing pricing and discount frameworks currently inherited from legacy councils.

20. The discount structure was simplified to enable discounts to be targeted to specific community outcomes (e.g., youth focus, disability focus, community groups, etc.). The criteria for the standardised community outcome discounts are established and guided by the relevant local board. The proposed discount structure is aligned to the existing framework that is well known and has successfully operated as part of the Venue Hire portfolio for several years.

21. Fee changes are usually implemented in February each year, as customers are more likely to book spaces at the beginning of the calendar year. However, no changes to Active Communities fees were made in February 2023 as consultation on the proposed changes was taking place at that time. It is proposed that the adopted changes are implemented from 1 July 2023.

22. This proposal will ensure that those hiring facilities are treated fairly across the city and provide a baseline for the second phase of the review that considers the appropriate level of cost recovery. The overall revenue impact of the changes is small. While some increases are high in percentage terms, they are small in absolute dollar value and relative to the scale of the facility being hired e.g., an entire pool.

23. All other local fees and charges increase by an inflationary adjustment of 7.5 per cent.

24. It is recommended that local boards adopt the local fees and charges schedule for 2023/2024 including the criteria for community discount for Active Communities Bookable Spaces (Attachment B).

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

26. Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects the council chooses to progress with will be assessed as part of the relevant reporting requirements.

27. Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impacts, build resilience to climate impacts, and restore the natural environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. Local boards worked with council departments to develop their local board work programmes for 2023/2024 that will be adopted at July business meetings. The draft local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. This report seeks local board adoption of its content for the Annual Budget 2023/2024 and other associated material, including the Local Board Agreement 2023/2024.

Tauākī whakaaweawe Māori

Māori impact statement

30. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.

31. Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant, the wider Māori community.

32. Of those who submitted on the Annual Budget 2023/2024 from the Waitematā Local Board area 8 per cent identified as Māori. These submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.

33. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

34. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset-based services (ABS) funding to projects and services for the 2023/2024 financial year.

35. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the10-year Budget 2021-2031), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

36. Funding for ABS is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

37. A local fees and charges schedule for 2023/2024 is adopted alongside the Local Board Agreement 2023/2024. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. Decisions on the local content of the Annual Budget 2023/2024, including the Local Board Agreement 2023/2024 and a local fees and charges schedule for 2023/2024, are required by 22 June 2023 to ensure the Governing Body can adopt the final Annual Budget 2023/2024, including each Local Board Agreement, at its 29 June 2023 meeting.

Ngā koringa ā-muri

Next steps

39. The resolutions of this meeting will be reported to the Governing Body on 29 June 2023 when it meets to adopt the Annual Budget 2023/2024, including 21 local board agreements.

40. It is possible that minor changes may need to be made to the attachments before the Annual Budget 2023/2024 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

41. Local board agreements set the priorities and budget envelopes for each financial year. work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in July 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	A_Waitemata Local Board Agreement 23-24
b ⇨	B_Waitemata Local Fees and Charges 23-24

Ngā kaihaina

Signatories

Authors	Nick Palmisano - Local Board Advisor
Authorisers	Glenn Boyd - Local Area Manager

Waitematā Local Board

20 June 2023

Auckland Council’s Quarterly Performance Report: Waitematā Local Board for quarter three 2022/2023

File No.: CP2023/07778

Te take mō te pūrongo

Purpose of the report

1. To provide the Waitematā Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2023.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. The work programme is produced annually and aligns with Waitematā Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· ID 33247: Western Springs Development Plan – implementation

· ID 36756: Renew sports fields and lighting at Seddon Fields

· ID 36685: Studio One – Deliver Seismic Strengthening

· ID 1273: Young Enterprise Scheme (WMT)

· ID 477: Top Up Funding for Grey Lynn Community Centre

· ID 704: Waipapa Stream Restoration

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber, (some risk or issues, which are being managed) grey (cancelled, deferred, or merged), or red (activities with significant issues).

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the performance report for quarter three ending 31 March 2023.

Horopaki

Context

6. The Waitematā Local Board has an approved 2022/2023 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services;

· External Partnerships;

· Auckland Emergency Management;

· Auckland Unlimited.

7. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

A picture containing text, screenshot, display, font

Description automatically generated

Storm events

8. On Auckland anniversary weekend, an unprecedented storm event caused flash floods and other impacts on lives, homes, possessions, and businesses. This led to the declaration of a local State of Emergency on 27 January. On 12-14 February, another major storm event, Cyclone Gabrielle, followed. A National state of emergency was invoked as thousands of people were displaced, with widespread damages across large parts of the North Island.

9. A National State of Emergency was declared on 14 February, with the region transitioning to recovery mode from Friday, 3 March.

10. Impacts to individual activities if known are reported in the work programme update (attachment A).

Tātaritanga me ngā tohutohu

Analysis and advice

11. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

A picture containing text, screenshot, font, diagram

Description automatically generated

12. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

A picture containing text, screenshot, display, font

Description automatically generated

Key activity updates from quarter three

13.

· ID 33247: Western Springs Development Plan - implementation. Site scoping, investigation and initial consultation and detailed design is complete. The scope for renewal consists of signage (wayfinding signage at intersections, updated signage), pathway improvements (ensuring the existing pathway network meets modern accessibility requirements), park furniture renewals (checking locations meet the plan), lighting (achieving sustainable outcomes). Stage one, renewal physical works for the furniture, pathway, lighting, and signage is scheduled to commence before 30 June 2023.

· ID 36756: Renew sports fields and lighting at Seddon Fields. This work is being undertaken to support the FIFA Women’s World Cup 2023. Retesting of the lights is complete and now fully compliant with FIFA lighting standards. Next steps will see investigation, design, and price estimates of the concrete pad for the new dug outs.

· ID 36685: Studio One – Deliver Seismic Strengthening. The roof tile removal to the main and external buildings is complete. Roof cleaning work at the main building is complete. Roof structure strengthening work is in progress. Reinstatement of pressed metal ceiling is in progress. Reinstatement of wall linings is in progress. Passive fire protection to penetrations is in progress. Installation of emergency lighting is in progress. The architectural and structural repair work to the external building heritage fabric is in progress. Steel shop drawings for parapet strengthening work is reviewed and approved for fabrication. Emergency lighting fittings were procured and stored on-site. Works are almost complete, and the facility is intended to re-open in August 2023.

· ID 1273: Young Enterprise Scheme (WMT). In February, Auckland Business Chamber YES Team held their first events of the year – Kickstarts 2023. This event was held over 5 days in 3 different locations. Tīmataga Days gave students the opportunity to get familiar with the support available to them throughout the year as well as participate in interactive workshops to allow them to brainstorm potential ideas for their YES business. The event attracted a great number of attendees, but due to the new EOTC ruling, many schools could not attend as they were not given permission to.29 students from Western Spring College and 39 students from St Mary's College attended the event.

· ID 477: Top Up Funding for Grey Lynn Community Centre. In quarter three, Grey Lynn Community Centre has introduced a new waste management system to reduce deferral to landfill, through a partnership with a few different sustainable waste management organisations. The community centre has been able to support the youth organisation Action Education through subsidised venue hire. The community centre has also introduced bespoke playgroups for German, Latvian and Asian families in the area.

· ID 704: Waipapa Stream Restoration. Regular pest plant maintenance visits have continued this quarter with contractors and volunteers. A community day was held in January. The City Mission Street Guardians joined Kaipātiki Project in clearing weeds in March. The agrichemical contractor carried out a follow up pest plant control in the upper stream areas in February. Some of the native plants have been impacted by the flooding and waterlogging but the large trees held the banks together well. Kaipātiki Project are working with Parnell District School on developing a project at the stream for their Year 4 to 6 students.

Changes to the local board work programme

Cancelled activities

14. These activities are cancelled:

· ID 2778: Victoria Park Commuter Parking Restrictions; this project was a carryover from FY22 for completion. Staff provided the local board with options for consideration in July 2022. Further design work is required and will need funding as a work programme activity, which may or may not be prioritised at this time due to financial constraints. The local board may decide to fund this activity as a future work programme activity.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

16. Work programmes were approved in June 2022 and delivery is already underway. If significant changes to any projects are required, climate impacts will be assessed as part of the relevant reporting requirements.

17. The local board is currently investing in several sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include projects such as:

· ID 725: Low Carbon Lifestyles; behaviour change, and engagement programme designed to support participants to create warmer, dryer homes at least cost to the occupant

· ID 719: Climate Action Activator; contracted activator to design and deliver climate-positive action programming to support low-carbon action plan, such as promoting zero-waste events and sustainability measures

· ID 726 Climate Action Network; provides a broker for the support of the Waitematā Climate Action Network, intended to drive collaboration and connection across the network to support low-carbon initiatives and behaviour; scope includes pop-up events at markets and other public events such as Britomart Saturday Market

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. This report informs the Waitematā Local Board of the performance for quarter three ending 31 March 2023.

Tauākī whakaaweawe Māori

Māori impact statement

20. The Waitematā Local Board Local Board Plan 2020 acknowledges and celebrates its commitment to te ao Māori by incorporating and delivering on initiatives which enhance these values and relationships.

21. As reflected in the Local Board Plan: Outcome 1, the local board aspires that Māori are empowered, and their identity and culture is visible. The local board aims to celebrate and showcase Māori culture and grow respectful and reciprocal partnerships to ensure te ao Māori is embedded in decision making.

22. The local board is currently investing in projects that seek to deliver on the values of Māori empowerment, cultural enrichment, and partnership. Key activities include:

· ID 3565: Action plan to develop relationships with Mana Whenua; facilitate relationship building opportunities between local board elected members and identified mana whenua representatives at the governance level and to increase Māori input into local board decision-making.

· ID 3108: Kia rite kia mau - Climate preparedness and resilience for school communities; Kia rite Kia mau is an Auckland Emergency Management education programme using a Te Ao Māori lens, that teaches schools and students about the common Auckland hazards and how to be prepared.

· ID 1182: Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Waitematā; Champion and embed te reo Māori in everyday communication. Celebrate and promote te ao Māori through events and programmes including regionally coordinated and promoted programmes: Te Tiriti o Waitangi, Matariki and Te Wiki o te Reo Māori. Seek opportunities to engage with local iwi and mana whenua to collaborate on initiatives.

Ngā ritenga ā-pūtea

Financial implications

23. This report is provided to enable the Waitematā Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programme. There are no financial implications associated with this report.

Financial Performance

24. Net operating expenditure of $20.9 million was below budget by 4 percent for the first three quarters of the 2022/2023 financial year.

25. Operating Revenue of $2.1 million was above budget for the first three quarters of the year. Revenue at Tepid Baths was higher than budget for both the fitness and learn to swim activities, which was partially offset by lower than budgeted revenue at community and arts facilities.

26. Operating Expenditure of $23.0 million was above budget for the first three quarters of the year. Majority of the spend was in Community Services relating to the full facilities maintenance contract and the operation of facilities across the local board. The local board also supported Business Associations in the local board area for their activities through annual BID grants.

27. Locally Driven Initiatives (LDI) projects were below budget overall for the year to date with most projects currently on track to be completed by the end of the financial year.

28. During the nine months of the year, the local board allocated $74,913 of local community grants, paid out funding for community placemaking across the local board area, as well as providing funding to increase levels of service in our libraries and parks.

29. Staff have assessed delivery to date against each work programme budget and have identified projects that could have some budget reallocated to other projects. This will ensure that local funding is allocated and spent in an efficient way. These projects include:

· ID 3452: Albert Park Caretakers Cottage

· ID 3002: Regenerative urban farm feasibility study (re-allocated WTM/2023/54)

· ID 465 Arts and Culture Regional Work Programme (re-allocated WTM/2022/145)

· Te Kete Rukuruku Tranche One (re-allocated WTM/2023/54)

30. The local board capital delivery of $4.1 million was below budget for the first three quarters of the 2022/2023 financial year. Following the extreme weather events in quarter three, Parks & Community Facilities are assessing damage to the asset network in Waitemata and will advise the board on next steps once the programme of works is determined.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

32. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing supports 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

33. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

34. The local board will receive the next performance update following the end of quarter four (30 June 2023).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	A_Waitemata Q3 Work Programme Update March 2023
b ⇨	B_Waitemata Q3 Financial Performance Report March 2023

Ngā kaihaina

Signatories

Authors	Nick Palmisano - Local Board Advisor
Authorisers	Glenn Boyd - Local Area Manager

Waitematā Local Board

20 June 2023

Changes to local board delegations, appointments and portfolio allocations

File No.: CP2023/07490

Te take mō te pūrongo

Purpose of the report

1. To review and confirm the appointment of local board members to external organisations, local board members delegations and topic portfolio areas for the remainder of 2022-2025 electoral term.

Whakarāpopototanga matua

Executive summary

2. On 22 November 2022, the local board resolved to (Resolution numbers WTM/2022/197, WTM/2022/198): https://infocouncil.aucklandcouncil.govt.nz/Open/2022/11/20221122_WTM_MIN_11200_WEB.htm

· appoint members to be as point of consultation for staff on all applications for general landowner consent, appoint members to be pint of consultation for staff on proposed asset renewal works, and appoint members for landowner consents for filming and for event notifications and event landowner consents

· delegate to nominated board members to have the authority to provide local board views on applications for liquor licences

· delegate to nominated board members to provide views on whether a resource consent should proceed as non-notified, limited notified or fully notified application, provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force, and also delegate to nominated board members to speak at hearings on notified resource consent applications

· appoint board members to external community groups and organisations (Resolution number WTM/2022/198).

3. At a workshop held on 23 May 2023, the local board requested to review its delegations to these activities.

4. Also on 22 November 2022, the local board approved an optional mechanism to appoint topic portfolio leads and co portfolio leads to act as champions for the identified areas, and agreed to review these portfolio appointments in June 2023 (Resolution number WTM/2022/199).

5. The current local board delegations, appointments and portfolio allocations as agreed on 22 November 2022 are:

Delegations (WTM/2022/197)	Lead	Alternative
Landowner (parks)	Allan Matson	Genevieve Sage
Landowner (filming and events)	Greg Moyle	Genevieve Sage
Film and Event applications	Greg Moyle	Genevieve Sage
Liquor licenses	Greg Moyle	Anahera Rawiri
Resource consents	Alexandra Bonham	Allan Matson
LGNZ	Richard Northey	Genevieve Sage
Auckland Domain Committee	Sarah Trotman as the deputy chair, Genevieve Sage and Alexandra Bonham
City Centre Advisory Panel	Genevieve Sage	Greg Moyle
External appointments (WTM/2022/198)	Lead	Alternate
Business Associations
Heart of the City	Greg Moyle	Anahera Rawiri
Newmarket Business Association	Anahera Rawiri	Genevieve Sage
Parnell Business Association	Genevieve Sage	Anahera Rawiri
Ponsonby Business Association	Alexandra Bonham	Genevieve Sage
K Road Business Association	Allan Matson	Richard Northey
Uptown Business Association	Sarah Trotman	Allan Matson
Grey Lynn Business Association	Alexandra Bonham	Greg Moyle
Residents Associations
Auckland City Centre Residents Group	Richard Northey, Anahera Rawiri
Parnell Community Committee	Sarah Trotman
St Mary’s Bay Residents Association	Greg Moyle, Allan Matson
Grafton Residents Association	Allan Matson
Herne Bay Residents Association	Greg Moyle, Alexandra Bonham
Freemans Bay Residents Association	Allan Matson, Greg Moyle
Grey Lynn Residents Association	Alexandra Bonham
Other
Ponsonby Community Centre Board	Richard Northey	Sarah Trotman
Grey Lynn Community Centre Committee	Greg Moyle	Sarah Trotman
Village Square Trust	Genevieve Sage	Alexandra Bonham
Auckland Central CAB and Ponsonby/Grey Lynn CAB	Richard Northey	Genevieve Sage
CRL Waitematā Station (Britomart) Community Liaison Group	Anahera Rawiri	Richard Northey
CRL Te Waihorotiu Station (Aotea) Community Liaison Group	Genevieve Sage	Richard Northey
CRL Karang-a-hape Station (Karangahape) Community Liaison Group	Allan Matson	Alexandra Bonham
CRL Maungawhau/Mt Eden Station Community Liaison Group	Richard Northey	Alexandra Bonham
Ports of Auckland Community Reference Group	Sarah Trotman	Anahera Rawiri
Central City Community Safety Taskforce	Genevieve Sage	Greg Moyle
Political Working Groups
Representative to the Local Government New Zealand (LGNZ) National Council (1 position)	Richard Northey
Reimagining of Toi Whītiki, Joint Political Working Group (2 positions)	Alexandra Bonham
Joint Governance Working Party (six cluster representatives)	Central - Richard Northey
Portfolios (WTM/2022/199)	Portfolio - Lead	Alternative
People and Diversity	Alexandra Bonham	Sarah Trotman
Environment	Alexandra Bonham	Genevieve Sage
Community – Participation (with services and facilities)	Richard Northey	Greg Moyle
Community – Parks and Open Spaces	Genevieve Sage	Greg Moyle
Places – Planning and Development	Allan Matson	Alexandra Bonham
Places – Transport and Connectivity	Greg Moyle	Sarah Trotman
Local Economy	Anahera Rawiri	Sarah Trotman

6. This report provides an opportunity for the local board to consider the any review of the existing allocation of portfolio topics and external appointments and delegations.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) consider and approve any new appointments for board members to identified portfolio topic areas, external appointments, and delegations.

Ngā tāpirihanga

Attachments

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Ngā kaihaina

Signatories

Authors	Caroline Teh - Local Board Advisor
Authorisers	Glenn Boyd - Local Area Manager

Chairperson	Genevieve Sage
Deputy Chairperson	Greg Moyle, (JP, ED)
Members	Alexandra Bonham
	Allan Matson
	Richard Northey, (ONZM)
	Anahera Rawiri
	Sarah Trotman, (ONZM)

No.	Title	Page
a ⇨	Additional Workshop Record 16 May 2023
b ⇨	Workshop Record 23 May 2023
c ⇨	Workshop Record 30 May 2023
d ⇨	Workshop Record 6 June 2023
e ⇨	Workshop Record 13 June 2023

Authors	Katherine Kang - Democracy Advisor
Authorisers	Glenn Boyd - Local Area Manager