Waitematā Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office, Ground Floor, 33 Federal Street, Auckland CBD on Tuesday, 20 June 2023 at 1.00pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Genevieve Sage

 

Deputy Chairperson

Greg Moyle, (JP, ED)

 

Members

Alexandra Bonham

via electronic link.

 

Allan Matson

 

 

Richard Northey, (ONZM)

 

 

Anahera Rawiri

 

 

Sarah Trotman, (ONZM)

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

 

 

 

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

Councillor

Mike Lee

until 3.20pm

 

Councillor

Julie Fairey

via electronic link.  

 

 


Waitematā Local Board

20 June 2023

 

 

 

1          Nau mai | Welcome

 

Chairperson G Sage welcomed those present and opened the meeting with a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number WTM/2023/86

That the Waitematā Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday 9 May 2023 and 16 May 2023, as the true and correct records.

 

A division was called for, voting on which was as follows:

For

Member A Bonham

Member R Northey

Member A Rawiri

Chairperson G Sage

Against

Member S Trotman

Abstained

Member A Matson

Deputy Chairperson G Moyle

 

The motion was declared carried by 4 votes to 1.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.


 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation - Paula Browning

 

Paula Browning was in attendance to present to the board on the 40 Mackelvie Street.

 

Resolution number WTM/2023/87

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)         receive the presentation on 40 Mackelvie Street and thank Paula Browning for her attendance.

b)        refer the presentation to the Planning staff and Auckland Transport staff to report on the decision making and monitoring of consents involved in mixed use areas.

CARRIED

 

 

8.2

Deputation - Chelsey Harnell - Big Brothers Big Sisters of Auckland

 

Chelsey Harnell – Programme Manager and Katrina Parsonson – Fundraising Coordinator, were in attendance to present to the board on the Big Brothers Big Sisters of Auckland.

 

A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTM/2023/88

MOVED by Chairperson G Sage, seconded by Member A Rawiri:  

That the Waitematā Local Board:

a)      receive the presentation on the Big Brothers Big Sisters of Auckland and thank Chelsey Harnell for her attendance.

CARRIED

 

Attachments

a     20 June 2023 Waitematā Local Board, item 8.2 Deputation Big Brothers Big Sisters of Auckland, tabled item 8.2 - Deputation Big Brothers Big Sisters of Auckland presentation with attachment.

 

 

8.3

Deputation - Anne-Marrie Horsburgh - Auckland Kindergarten Association

 

Pauline Winter – CEO of Auckland Kindergarten Association and Toni Nealie – GM Strategic Engagement were in attendance to present to the board on the Auckland Kindergarten Association.

 

A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTM/2023/89

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)         receive the presentation on the Auckland Kindergarten Association and thank Pauline Winter and Toni Nealie for their attendance.

b)        refer the presentation to Lifewise regarding the safety concerns.

CARRIED

 

Attachments

a     20 June 2023 Waitematā Local Board, item 8.3 Deputation Auckland Kindergarten Association, tabled item 8.3 - Deputation Auckland Kindergarten Association presentation with attachment.

 

8.4

Deputation - Cheryl Adamson, Parnell Business Association - Heard Park Concept Plan

 

Cheryl Adamson and Luke Niue were in attendance to present to the board on the Heard Park Concept Plan.

 

Resolution number WTM/2023/90

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)         thank Cheryl Adamson from the Parnell Business Association and Luke Niue from the Parnell Community Committee for their attendance at the meeting and presentation with regards to the Heard Park Concept Plan.

b)        ask staff to consider working with Heard Park key stakeholder group as comprised by Parnell Business Association and Parnell Community Committee.

CARRIED

 

Note: Under Standing Order 1.9.7, Member A Rawiri requested that her abstention be recorded.

 

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Public Forum - Pal Chauhan

 

Pal Chauhan, Paratai Pihama, Tia Baker, Azaria Tupou were in attendance to present to the board on the Yes Business “Pani Hauora”.

 

Resolution number WTM/2023/91

MOVED by Chairperson G Sage, seconded by Member A Rawiri:  

That the Waitematā Local Board:

a)         thank Pal Chauhan, Paratai Pihama, Tia Baker and Azaria Tupou from Te Puna o Waiorea Young Enterprise Scheme team for their presentation on the Yes Business “Pani Hauora” and attendance at the meeting.

CARRIED

 


 

9.2

Public Forum - Jo Malcolm

 

Jo Malcolm was in attendance to present the board on the future protection of the Dove Myer Robinson Park.

 

A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTM/2023/92

MOVED by Deputy Chairperson G Moyle, seconded by Member A Rawiri:  

That the Waitematā Local Board:

a)         thank Jo Malcolm for her presentation on the future protection of the Dove Myer Robinson Park and attendance at the meeting.

b)        note Jo Malcolm’s request to include “heritage parks and trees” and the protection of the whenua around Te Ha and Taurarua within the Local Board Plan.

CARRIED

 

Attachments

a     20 June 2023 Waitematā Local Board, item 9.2 Public Forum Jo Malcolm, tabled item 9.2 - Public Forum Jo Malcolm presentation with attachment.

 

 

9.3

Public Forum - Carla Cruz

 

This item has been withdrawn.

 

 

9.4

Public Forum - Jennifer Ward

 

Jennifer Ward was in attendance to present to the board on 254 Ponsonby Road.

 

A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTM/2023/93

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)         thank Jennifer Ward for her presentation on 254 Ponsonby Road and attendance at the meeting.

CARRIED

 

Attachments

a     20 June 2023 Waitematā Local Board, item 9.4 Public Forum Jennifer Ward, tabled item 9.4 - Public Forum Jennifer Ward presentation with attachment.

 

 

9.5

Public Forum - Gael Baldock

 

Gael Baldock was in attendance to present to the board on Waitemata Local Board resolution.

 

A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTM/2023/94

MOVED by Member A Matson, seconded by Member S Trotman:  

That the Waitematā Local Board:

a)         thank Gael Baldock for her presentation on Waitematā Local Board resolution and follow up and attendance at the meeting.

b)        staff consider reporting back on the process of monitoring and reporting back issues raised by the community in business meetings and workshops.

CARRIED

 

Attachments

a     20 June 2023 Waitematā Local Board, item 9.5 Public Forum Gael Baldock, tabled item 9.5 - Public Forum Gael Baldock presentation with attachment.

 

 

The meeting adjourned at 4.06pm.

The meeting reconvened at 4.16pm.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Chairperson's Report

 

Resolution number WTM/2023/95

MOVED by Deputy Chairperson G Moyle, seconded by Member A Matson:  

That the Waitematā Local Board:

a)         receive the Waitematā Local Board Chairperson’s Report for June 2023.

CARRIED

 


 

12

Board Members' Reports

 

Resolution number WTM/2023/96

MOVED by Deputy Chairperson G Moyle, seconded by Member A Matson:  

That the Waitematā Local Board:

a)         receive the written reports from Member A Bonham and Member R Northey to June 2023 and any verbal reports.

b)        receive the verbal reports from Deputy Chair Moyle, Member S Trotman, Member A Matson, to June 2023.

CARRIED

 

 

Member A Bonham left the meeting at 4.40pm.

Member A Bonham returned to the meeting at 4.46pm.

 

 

13

Ward Councillor's Update

 

This item has been withdrawn.

 

 

14

Waitematā Quick Response Round Two 2022/2023 grant allocations

 

Nick Palmisano – Local Board Advisor was in attendance to speak to the report.

 

Resolution number WTM/2023/97

MOVED by Member R Northey, seconded by Chairperson G Sage:  

That the Waitematā Local Board:

c)         agree to fund each application received for the Waitematā Quick Response round two, listed in the following table

Table One: Waitematā Quick Response round two 2022/2023 grant applications

Application ID

Organisation

Towards the cost of

Amount allocated

QR2320-233

Auckland City Centre Residents' Group Incorporated

Towards the cost of business cards, flyers, catering and social media advertising for the General Election 2023 Meet the Candidates Event

$795.70

CARRIED

 

Note: Member S Trotman, Member G Moyle requested their votes against the motion recorded.

 

Resolution number WTM/2023/98

MOVED by Member R Northey, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)         agree to fund and part-fund each application received for the Waitematā Quick Response round two, listed in the following table

 

Table Two: Waitematā Quick Response round two 2022/2023 grant applications

Application ID

Organisation

Towards the cost of

Amount allocated

QR2320-208

Auckland and District Pipe Band Incorporated

Towards the cost of 20 kilt makings

$3,000.00

QR2320-224

Chinese Postgraduate Society Incorporated

Towards the cost of 24 Body2Transformation boxing based fitness sessions

$650.00

QR2320-203

Common Knowledge Insect Limited

Towards the cost of a growth chamber and an LED light for breeding

$1,342.00

QR2320-211

Grafton Residents Association Incorporated

Towards the cost of flexibins including removal for the quarterly Grafton community clean-up

$527.80

QR2320-201

Macarena Carrascosa

Towards the cost of venue hire and social media advertising

$1,000.00

QR2320-217

Melanoma New Zealand

Towards the cost of wages for an education nurse and an administrator

$2,000.00

QR2320-206

Grey Lynn 2030

Towards the cost of venue hire and sewing supplies

$1,150.00

QR2320-220

The Period Place

Towards the cost of reusable and disposable period products and CEO salary

$3,000.00

QR2320-202

The Village Square Trust

Towards the cost of sustainable living workshops

$3,000.00

QR2320-225

Claire Atherstone

Towards the cost of venue hire and wages

$546.25

QR2320-219

Gym Kids Limited

Towards the cost of a new air track for Gym Kids in the Waitemata Local Board area

$940

QR2320-209

Lucie Blazevska

Towards the cost of speakers for the Born to Create project

$800.00

QR2320-230

Nightsong

Towards the cost of a new Apple laptop and laser printer

$1,000.00

QR2320-216

The Auckland Women's Centre Incorporated

Towards the cost of new Freedom furniture

$1,000.00

QR2320-218

The Yes And Trust

Towards coordinator wages for the Fun Size Festival

$2,000.00

QR2320-231

Minty & Co. Limited

Towards the cost of event hire, printing costs, project management, mirrors and advertising costs for the Auckland Clothes Swap project

$500

 

QR2320-228

Papaya Stories Limited

Towards the cost of event operations and dance guides, artist fees and Facebook marketing for Papaya Stories Silent Disco Citywalk®

$500

Total

 

 

 $22,956.05

CARRIED

 

Resolution number WTM/2023/99

MOVED by Chairperson G Sage, seconded by Member A Rawiri:  

That the Waitematā Local Board:

b)        agree to decline each application received for the Waitematā Quick Response round two, listed in the following table:

 

Table Two: Waitematā Quick Response round two 2022/2023 grant applications

 

 

Application ID

Organisation

Requesting funding for

Declined Reason

QR2320-234

Action Education Incorporated

Towards the cost of spoken word workshops

Ineligible – Local Board doesn’t fund the same project in a financial year    

QR2320-213

Auckland Indian Sports Club Incorporated

Towards annual storage costs at Mini Storage

Project outside of local board area

QR2320-232

Minty & Co Limited

Towards the cost of teachers and materials

Does not align with local board priorities

QR2320-226

Youthline Auckland Charitable Trust

Towards the cost clinical supervision, programme resources, staff development and training, face to face counselling and telecommunications costs

Item requested does not align with local board priorities

CARRIED

 

 

15

Draft Waitematā Local Board Plan 2023

 

Caroline Teh – Local Board Senior Advisor and Andrea Webley – Local Board Engagement Advisor were in attendance to speak to the item.

 

Three documents (Attachment A, Attachment B and Attachment C) were tabled in support of this item. Copies of the tabled documents have been placed on the official minutes and is available on the Auckland Council website as minutes attachments.

 

MOVED by Member A Matson, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)         approve the draft Waitematā Local Board Plan 2023 for inclusion in the statement of proposal, tabled at the meeting

b)         with the addition of the following:

i)          to amend the key initiatives in Our Community to: Develop a local play programme and investigate potential opportunities for youth provision such as a youth facility in Newmarket.

ii)         to include text under Our Community: Our Parks and Open Spaces: We recognise the importance of treasuring and protecting our green spaces, heritage parks and trees.

iii)        to include a key initiative under Our Community: Our parks and open spaces are well-used and safe: Acknowledge the importance of Te Hā and the whenua that sustains it and investigate opportunities to increase the status and protection of Dove Myer Robinson Park including the possible inclusion in the heritage schedules of the Auckland Unitary Plan.

iv)        to remove the word ‘built’ in the description of identify and protect heritage in Waitemata which is in the Advocacy Our Places section.

c)         delegate authority to the Chairperson to approve final changes to the draft Waitematā Local Board Plan 2023

d)         adopt the statement of proposal for public consultation using the special consultative procedure. (Attachment A)

e)         adopt the summary of the statement of proposal / summary of draft plan, tabled at the meeting

f)          approve the questions to be asked as part of the public consultation, tabled at the meeting

g)         approve the following Have Your Say event during the consultation period:

i)          Waitematā Have Your Say Drop-in session

ii)         Date: Tuesday 1 August 2023

iii)        Time: 4.30pm – 7.00pm

iv)        Venue: Ellen Melville Centre, 2 Freyberg Place, Auckland.

h)         note that a range of other feedback opportunities will also be provided and promoted.

i)          delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period of the local board plan:

i)          local board members and chairperson

ii)         general Manager Local Board Services, Local Board Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)        any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer

 

Changes to the original recommendation with inclusion of new clause b) v):

 

That the Waitematā Local Board:

b)         with the addition of the following:

v)         to Our People advocacy: Council to investigate planning for the provision of appropriate affordable housing, particularly Pensioner Housing, in the Auckland Isthmus, where there is no Council housing.

A division was called for, voting on which was as follows:

For

Member A Bonham

Member A Matson

Member R Northey

Member A Rawiri

Chairperson G Sage

Against

Deputy Chairperson G Moyle

Member S Trotman

Abstained

 

The motion was declared carried by 5 votes to 2.

 

Resolution number WTM/2023/100

MOVED by Member A Matson, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)         approve the draft Waitematā Local Board Plan 2023 for inclusion in the statement of proposal, tabled at the meeting

b)        with the addition of the following:

i)          to amend the key initiatives in Our Community to: Develop a local play programme and investigate potential opportunities for youth provision such as a youth facility in Newmarket.

ii)         to include text under Our Community: Our Parks and Open Spaces: We recognise the importance of treasuring and protecting our green spaces, heritage parks and trees.

iii)       to include a key initiative under Our Community: Our parks and open spaces are well-used and safe: Acknowledge the importance of Te Hā and the whenua that sustains it and investigate opportunities to increase the status and protection of Dove Myer Robinson Park including the possible inclusion in the heritage schedules of the Auckland Unitary Plan.

iv)       to remove the word ‘built’ in the description of identify and protect heritage in Waitemata which is in the Advocacy Our Places section.

v)         to Our People advocacy: Council to investigate planning for the provision of appropriate affordable housing, particularly Pensioner Housing, in the Auckland Isthmus, where there is no Council housing. A division was called for, voting on which was as follows:

c)         delegate authority to the Chairperson to approve final changes to the draft Waitematā Local Board Plan 2023

d)        adopt the statement of proposal for public consultation using the special consultative procedure. (Attachment A)

e)         adopt the summary of the statement of proposal / summary of draft plan, tabled at the meeting

f)          approve the questions to be asked as part of the public consultation, tabled at the meeting

g)        approve the following Have Your Say event during the consultation period:

i)          Waitematā Have Your Say Drop-in session

ii)         Date: Tuesday 1 August 2023

iii)       Time: 4.30pm – 7.00pm

iv)       Venue: Ellen Melville Centre, 2 Freyberg Place, Auckland.

h)        note that a range of other feedback opportunities will also be provided and promoted.

i)          delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period of the local board plan:

i)          local board members and chairperson

ii)         general Manager Local Board Services, Local Board Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)       any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer

CARRIED

 

Attachments

a     20 June 2023 Waitematā Local Board, item 15 Draft Waitematā Local Board Plan 2023, tabled Draft Waitematā LBP 2023 summary.

b     20 June 2023 Waitematā Local Board, item 15 Draft Waitematā Local Board Plan 2023, tabled Draft Waitematā LBP 2023 for approval.

c    20 June 2023 Waitematā Local Board, item 15 Draft Waitematā Local Board Plan 2023, tabled Draft Waitematā LBP SCP questions.

 

 

16

Adoption of the Waitematā Local Board Agreement 2023/2024

 

Nick Palmisano – Local Board Advisor and Mark Purdie - Lead Financial Advisor were in attendance to present to the board on the adoption of the Waitematā Local Board Agreement 2023/2024.

 

Resolution number WTM/2023/101

MOVED by Chairperson G Sage, seconded by Member R Northey:  

That the Waitematā Local Board:

a)         adopt the local content for the Annual Budget, which includes the Waitematā Local Board Agreement 2023/2024, the message from the Chair, and approved local board advocacy (Attachment A).

b)        adopt a local fees and charges schedule for 2023/2024 (Attachment B).

c)         delegate authority to the Chair to make any final changes to the local content for the Annual Budget 2023/2024 (the Waitematā Local Board Agreement 2023/2024, message from the chair, and local board advocacy).

d)        note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2023/2024, including each Local Board Agreement, on 29 June 2023.

CARRIED

 

 

17

Auckland Council’s Quarterly Performance Report: Waitematā Local Board for quarter three 2022/2023

 

Nick Palmisano – Local Board Advisor was in attendance to speak to the report.

 

Resolution number WTM/2023/102

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)         receive the performance report for quarter three ending 31 March 2023.

b)        noting progress on the following items:

i)          implementation of the Western Springs Development Plan

ii)         renewal of sports fields and lighting at Seddon Fields, that are now fully compliant with FIFA lighting standards

iii)       major progress on the delivery of the seismic strengthening for Studio One Tu Toi with the intention of reopening in August 2023

iv)       Young Enterprise Scheme activity, including the participation of students from Western Springs and St Mary’s Colleges

v)         top up funding for the Grey Lynn Community Centre including a new waste management system to reduce waste to landfill

vi)       Waipapa Stream restoration, with native tree planting  holding the bank together during recent flooding

vii)      a range of climate mitigation activities.

CARRIED

 

 

18

Changes to local board delegations, appointments and portfolio allocations

 

Glenn Boyd – Local Area Manager was in attendance to speak to the item.

 

Resolution number WTM/2023/103

MOVED by Deputy Chairperson G Moyle, seconded by Chairperson G Sage:  

That the Waitematā Local Board:

a)         approve the updates for board members to following external appointments.

Business Associations

Lead

Alternative

Newmarket Business Association

Genevieve Sage

Anahera Rawiri

Parnell Business Association

Anahera Rawiri

Genevieve Sage

CARRIED

 

 

19

Waitematā Local Board Workshop Records

 

Resolution number WTM/2023/104

MOVED by Chairperson G Sage, seconded by Member A Rawiri:  

That the Waitematā Local Board:

a)      receive the Waitematā Local Board workshop records for the workshops held on 23 May 2023, 30 May, 06 June and 13 June; and the nonscheduled additional workshop held on 16 May.  

CARRIED

 

 

20

Governance Forward Work Calendar

 

Resolution number WTM/2023/105

MOVED by Chairperson G Sage, seconded by Member R Northey:  

That the Waitematā Local Board:

a)      receive the June 2023 governance forward work calendar as attached.

CARRIED

 

 


 

21        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

6.26 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................