1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 17 May 2023, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Onehunga-Māngere United Softball Club

Te take mō te pūrongo

Purpose of the report

1. Melissa Schollum, Secretary, Onehunga-Māngere United Softball Club will be in attendance to discuss the use of Norana Park, Favona for the club’s training and activities.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Melissa Schollum for her attendance and presentation.

8.2 Deputation - Manukau Magpies Rugby League Club

Te take mō te pūrongo

Purpose of the report

1. Tarsh Poching-Ieremia, Thriving Club Manager, Manukau Magpies Rugby League Club will be in attendance to talk about the club’s involvement in the community and damage from the January flood.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Tarsh Poching-Ieremia for her attendance and presentation.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Māngere-Ōtāhuhu Local Board

21 June 2023

Local Board Leads and Appointments Report

File No.: CP2023/07660

Te take mō te pūrongo

Purpose of the report

1. To allow the local board members an opportunity to present verbal and written updates on their lead roles, such as relevant actions, appointments and meetings.

2. To make any appointments to vacant positions.

Whakarāpopototanga matua

Executive summary

3. Members have an opportunity to update the board on their activities as topic area leads.

4. The table below outlines the current leads and alternates for topic areas of local board business meetings and organisations on which the board is represented through a formal appointment.

Topic Area, Organisation or committee	Lead	Alternate
Social Impact Fund Allocation Committee Appointments Committee	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Staff consultation over landowner approval applications (excluding applications for filming and events)	Tauanu’u Nanai Nick Bakulich	Joe Glassie-Rasmussen
Staff consultation on applications for filming	Christine O’Brien	Makalita Kolo
Liquor licence matters, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences	Tauanu’u Nanai Nick Bakulich	Joe Glassie-Rasmussen
Resource consent matters to: i) provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application ii) prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required iii) provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua	Christine O’Brien
Local Government New Zealand Auckland Zone	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all 21 or clusters of local boards	Tauanu’u Nanai Nick Bakulich
Manukau Harbour Forum joint committee	Togiatolu Walter Togiamua	Papaliitele Lafulafu Peo
Ara Kōtui (formerly Māori input into local board decision-making political steering group)	Togiatolu Walter Togiamua	Joe Glassie-Rasmussen
Staff consultation on applications for events and other activities on local parks and local facilities that also require regulatory approval, or may involve reputational, financial, performance or political risk	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Approve the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, when timeframes do not allow for local board input to be considered and approved at a local board meeting	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Infrastructure and Environmental Services	Togiatolu Walter Togiamua	Harry Fatu Toleafoa
Arts, Community and Events (including libraries)	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Parks, Sport and Recreation and Community Facilities	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Local planning, housing, and heritage – includes responding to resource consent applications on behalf of board	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua	1st half of the term: Togiatolu Walter Togiamua 2nd half of the term: Harry Fatu Toleafoa
Transport	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Economic development	Harry Fatu Toleafoa	Makalita Kolo
Youth, Children, Seniors and Uniquely Abled	Harry Fatu Toleafoa	Papaliitele Lafulafu Peo
Water care COMMUNITY	Togiatolu Walter Togiamua	Papaliitele Lafulafu Peo
Auckland Airport Community Trust for Aircraft Noise Community Consultative Group	Tauanu’u Nanai Nick Bakulich	Joe Glassie-Rasmussen
Ambury Park Centre	Papaliitele Lafulafu Peo	Christine O’Brien
Department of Corrections - Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Papaliitele Lafulafu Peo
Māngere Bridge Business Association	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Māngere East Village Business Association	Joe Glassie-Rasmussen	Togiatolu Walter Togiamua
Māngere Mountain Education Trust	Togiatolu Walter Togiamua	Makalita Kolo
Māngere Town Centre Business Association	Makalita Kolo	Papaliitele Lafulafu Peo
Ōtāhuhu Business Association	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Ōtāhuhu Portage Project Steering Group	Papaliitele Lafulafu Peo	Christine O’Brien
South Harbour Business Association	Harry Fatu Toleafoa	Papaliitele Lafulafu Peo
Tāmaki Estuary Environmental Forum	Togiatolu Walter Togiamua	Makalita Kolo
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Joe Glassie-Rasmussen
The Southern Initiative (TSI) Steering Group	Harry Fatu Toleafoa	Joe Glassie-Rasmussen
Ōtāhuhu Town Hall Community Centre Incorporated Society joint committee	Makalita Kolo	Harry Fatu Toleafoa

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the verbal and written reports from local board members.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Jacqueline Robinson - Democracy Advisor

Māngere-Ōtāhuhu Local Board

21 June 2023

Te Kete Rukuruku Tranche Two Adoption of Māori Names and installation of bilingual signage

File No.: CP2023/05672

Te take mō te pūrongo

Purpose of the report

1. To adopt 21 te reo Māori park names as tranche two of Te Kete Rukuruku.

2. To approve Criterion Reserve, Seaside Park, and Ngā Hau Māngere / Māngere Centre Park for the installation of bilingual signage.

Whakarāpopototanga matua

Executive summary

3. In March 2019 the local board resolved (MO/2019/23) to invite mana whenua to name 123 parks in the Māngere-Ōtāhuhu area, as tranche one of Te Kete Rukuruku, the Māori naming of parks and community places programme. The Māori name will be added to the existing name resulting in a dual name for the site.

4. From that list 62 Māori names were adopted as dual names in February 2021, as tranche one. The remaining 61 sites were workshopped with the local board on 22 September 2021. The local board supported 43 of these 61 sites to continue forward for naming, as well as the addition of three libraries.

5. Twenty-one of these 43 sites now have names finalised. These were presented to the local board by mana whenua at a hui tuku ingoa on 2 May 2023, as tranche two.

6. Three parks are proposed to have bilingual signage installed. Criterion and Seaside Parks will have interpretive texts installed. Ngā Hau Māngere / Māngere Centre Park will have existing signage upgraded to include the new name adopted in tranche one. Updating signage at other parks will occur as part of planned signage renewal.

7. This report seeks the Māngere-Ōtāhuhu Local Board’s adoption of 21 Māori names and approval to install bilingual signage in Criterion Reserve, Seaside Park and Ngā Hau Māngere / Māngere Centre Park.

8. Communications to inform the stakeholders and communities around these parks will commence upon formal adoption of the names.

9. Where reserves are classified under the Reserves Act 1977, gazettal of the dual park names will occur once the names are adopted.

10. The remaining 22 sites and three libraries still to be named will be carried forward into tranche three, pending inclusion in the local board’s annual work programme for FY 2023/2024.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) adopt 21 te reo Māori names as dual names for parks as outlined in the table below:

Māori name	Existing Name	Address
Peka-nui	Archboyd Road Reserve	42R Chelburn Crescent
Papa Taatari	Ben Lora Park	3R Ben Lora Place
Rerenga-tahi	Buckland Park	283R Buckland Road
Kuumea	Calvert Park	10R Calvert Avenue
Te Taahuhu	Criterion Street Reserve	2 Criterion Street
Tai-karanga-manu	Curlew Bay Foreshore Reserve	end of Curlew Bay Road
Tarawai-Nuku	Deas Foreshore Reserve 1	Lot 2 DP 113537 Luke Street
Tarawai-Rangi	Deas Foreshore Reserve 2	24A Deas Place
Wai-marino	Ferguson Street Reserve Māngere	33R Ferguson Street
Oo-tautuutuu	Frank Grey Esplanade Reserve	185A Princes Street East
Hua-maakuu	Gadsby Park	121R Gadsby Road
Te Ara Tokarewa	Harwell Place Walkway	7W Harwell Place
Koomuri-hau	McKinstry Park	30R Kivell Close
Wai-huuhi	Mervan Street Reserve	18R Mervan Street
Patee	Pate Crescent Reserve	7 Pate Crescent
Too-ake	Rosella Road 68r	68R Rosella Road
Repo Whakakapi	Royton Park	37R Growers Lane
Taamaki ki Taatahi	Seaside Park	1-15 Brady Road
Taikoraha	Tāmaki Bridge Foreshore Reserve	691 Great South Road
Tooanga Waka	Winthrop Way Reserve	37-39 Winthrop Way
Urunga ki tai	Yates Park	79R Yates Road

b) receive the narratives which tell the story behind each of the names as outlined in Attachment A

c) acknowledge the intent for Auckland Council to enter into a mātauranga agreement with mana whenua that commits council to upholding the correct use of the Māori names and using them only for purposes that have a community outreach or educational purpose (non-commercial use)

d) authorise the gazettal of the park names adopted, for any parks classified under the Reserves Act 1977, in accordance with section 16 (10) of the Reserves Act

e) approve Criterion Reserve and Seaside Park as the preferred locations for the installation of bilingual interpretive signage

f) approve Ngā Hau Māngere / Māngere Centre Park to receive new bilingual signage that includes the new name adopted in tranche one.

Horopaki

Context

11. Te Kete Rukuruku is a culture and identity programme that collects and tells the unique Māori stories of Tāmaki Makaurau / Auckland. It is a partnership, led by iwi, between Auckland Council and all 19 mana whenua groups that have interests across the region

12. A key outcome of the programme is for te reo Māori to be seen, heard, learned and spoken. The programme contributes towards reclaiming Māori identity and the restoration of mana and mauri (life force) to the whenua (land), through the restoration of the Māori language, traditional names and associated narratives.

13. The rationale and benefits of the programme, as well as the process for identifying and adopting names and narratives, was agreed by Māngere-Ōtāhuhu Local Board at its business meeting on 20 March 2019.

14. At the business meeting on 20 March 2019 the Māngere-Ōtāhuhu Local Board also invited mana whenua to provide Māori names and narratives for 123 parks (MO/2019/23). The local board resolved that the names and narratives will be adopted for use as dual names, to enrich the stories of parks and support the return of the Māori language to this area. As dual names the existing English names are retained, and nothing is lost.

15. A workshop was held on 27 May 2020 where the local board agreed, that due to the high number of parks tranche one could be split. Sixty-two park names were subsequently adopted in February 2021 as tranche one (resolution MO/2021/10).

16. Of the 61 sites remaining for naming in tranche two:

· thirteen sites have either been sold or are too insignificant to warrant naming

· five sites are part of, or contiguous with, Tūpuna Maunga Authority land, so will not be named as part of Te Kete Rukuruku

· forty-three sites were suitable to continue forward for naming.

17. Te Kete Rukuruku process, as agreed with iwi and local boards, is that te reo Māori names are being restored by mana whenua. Consequently, public feedback on specific names is not sought. In some cases, the Māori names have been attached to the park or area for hundreds of years prior to the English name being used.

18. When received, the Māori names. will be accepted and adopted by the local board. Communication and public notification of the Māori names will commence following this formal adoption.

19. Te Kete Rukuruku is not a signage project and after the names are adopted signage will only be replaced when due for renewal. Should the local board wish to upgrade signage sooner to reflect the new names, funding would be required from the local board’s Locally Driven Initiatives operational (LDI opex) budget. The only exceptions to this are outlined in paragraphs 31-41 below.

Gazettal

20. The council, as landowner, can name parks and places by resolution through exercising its power of general competence under section 12 of the Local Government Act 2002. Local boards are the allocated decision-makers for the naming of local parks, as resolved by the Governing Body 28 June 2018 resolution GB/2018/106.

21. Where the land is vested in council and held as reserve under the Reserves Act, the council may name or change the name of a reserve by notice in the Gazette (s16(10) Reserves Act).

22. As part of Te Kete Rukuruku process any sites subject to the Reserves Act 1977 will be gazetted once the local board has adopted the names.

Tātaritanga me ngā tohutohu

Analysis and advice

Name adoption

23. A workshop was held on 22 September 2021, where the local board supported the current list of 43 tranche two names proceeding, plus the addition of three libraries. A full list of these sites is included as Attachment B.

24. No parks were identified for sole naming so all names will be adopted as dual names, in line with the initial resolution. This means the Māori name is added to the existing name and nothing is taken away. An example of this is Te Ara Tawhana / Moyle Park.

25. The local board may subsequently choose to remove the English name from the park and have a sole Māori name, rather than a dual name. Consultation with stakeholders and those with an interest in the park is at the local boards’ discretion but would be recommended should the local board wish to pursue this as an option.

26. Five iwi currently have an interest in naming in this local board area in tranche two:

· Te Ākitai Waiohua

· Ngāti Tamaoho

· Ngaati Te Ata Waiohua

· Ngaati Whanaunga

· Te Ahiwaru Waiohua.

27. Te Rūnanga o Ngāti Whātua and Waikato-Tainui withdrew from naming in this local board area during tranche one and have not been involved in naming any of the sites in tranche two.

28. The names put forward by Ngaati Whanaunga are still under discussion and have not been finalised. These names will be deferred to tranche three. Te Ahiwaru Waiohua maintain an interest in the programme but are not actively putting forward names in this tranche.

29. Te Ākitai Waiohua, Ngāti Tamaoho and Ngaati Te Ata Waiohua have submitted 21 names. These have been finalised and were presented to the local board at a hui tuku ingoa on 2 May 2023. They are now ready for adoption as tranche two.

30. The remaining 22 sites and three libraries will go forward for completion in tranche three, pending the allocation of funding from the local board as part of the FY2023/2024 work programme.

Bilingual interpretive text for Criterion Reserve and Seaside Park

31. In each tranche the local board is offered the opportunity to select one park where signage will be reviewed and upgraded to include both Māori and English text. Upon project completion all signage within the selected park will be bilingual.

32. This bilingual signage is fully funded from long-term plan regional funding for Māori outcomes. No additional funding is required.

33. The new signage may include:

· dual language entrance signage stating the te reo Māori and English names

· bilingual wayfinding, information and bylaw signage

· a bilingual interpretative sign to tell the story behind the te reo Māori name.

34. With a view to spending Aucklanders’ money wisely, the condition of signage in the park is considered, and forms part of the selection process. Additionally, should any signage in the selected park not require replacement, they will only be reskinned.

35. Te Ara Tawhana / Moyle Park was selected to receive signage in tranche one. This work was completed in April 2021. A whakarewatanga was held to celebrate the adoption of these names and unveil the signage on 30 June 2021.

36. The site for bilingual signage for tranche two was discussed with iwi, and subsequently with the local board at a workshop on 26 April 2023. Criterion Reserve was agreed as the preferred site by both mana whenua and the local board. As Criterion Reserve will only require one interpretive panel, and no additional signage, the local board was also offered the option of having an additional interpretive text installed in Seaside Park. Feedback at the workshop was that an interpretive bilingual text in both these parks was supported in principle.

37. Bilingual signage will visibly raise the profile of te reo Māori in the public domain. It will provide the opportunity to learn the story behind the name, as well as making it easy for the public to familiarise themselves with and use te Reo. A QR code is included on all interpretive signage so that people can hear the correct pronunciation of the name.

Ngā Hau Māngere / Māngere Centre Park

38. Ngā Hau Māngere / Māngere Centre Park received its Māori name in tranche one, and signage has not yet been upgraded to reflect the new name. A master plan was approved for the park that includes signage, but there is no budget currently available to upgrade the signage and include the new name as part of that project.

39. There is however funding remaining in the Te Kete Rukuruku project budget. The local board requested at a workshop on 26 April 2023 that any remaining funding be used to implement Te Kete Rukuruku park naming outcomes. This funding can be used to upgrade the signage in Ngā Hau Māngere / Māngere Centre Park. The financial details are outlined in the financial implications section below.

40. Parks and Community Facilities have advised that the bilingual signage for Ngā Hau Māngere / Māngere Centre Park is able to be delivered within this financial year.

41. For the reasons outlined above it is recommended that the local board approve the installation of interpretive signage in Criterion Reserve and Seaside Park. In addition, that the signage in Ngā Hau Māngere / Māngere Centre Park be upgraded to bilingual signage that includes the new name.

Communications approach

42. At local board level, the local communications team will continue to work with the local board and mana whenua, with support from the programme team, to develop communication outputs.

43. Messaging will be focused on what the community is gaining and being proud of what we are doing for all Aucklanders.

44. Local board communication channels will be used to get messages out, including Facebook pages and e-newsletters. The local communication team will also work with the local board to develop media opportunities at the time of the whakarewatanga, should the local board wish to hold one for tranche two.

45. A list of park stakeholders was provided to Te Kete Rukuruku from Local Board Services staff, and emails were sent in September 2021 to all people and organisations on that list. Information provided included the list of names adopted and their meanings. A similar approach may be followed once these tranche two names are adopted.

Tauākī whakaaweawe āhuarangi

Climate impact statement

46. There are no substantive climate change impacts relating to this matter.

47. Signage will be replaced as it comes up for renewal with the only exception being the bilingual signage at the Ngā Hau Māngere where signage is being upgraded as part of the implementation of the master plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

48. Te Kete Rukuruku is a cross-organisational regional programme that delivers on council’s Māori Language Policy and Kia Ora Te Reo. The policies are a priority within Kia Ora Tāmaki Makaurau, the organisation’s Māori Outcome Performance Management Framework. It also delivers on Kia Ora Te Ahurea (the Māori culture and identity outcomes). The programme helps to reclaim Māori identity and our unique point of difference in the world.

49. The programme also aligns with the aspirations of the Independent Māori Statutory Board (IMSB), as articulated in the Schedule of Issues of Significance 2017, Māori Plan.

50. This is a partnership programme with the naming and narratives being led by mana whenua. It seeks to bring rigour to the process of naming across the council group over time.

51. The programme has also triggered the development of new bilingual signage templates that are now being used across the organisation.

52. The Parks and Community Facilities department is responsible for renewal of existing signage and will incorporate the new dual name as and when signage is renewed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

53. Through partnering with mana whenua on this project, it is envisaged that relationships between mana whenua and the local board will be strengthened.

54. The programme’s recommendation of dual naming adds an additional name and narrative to each park, as opposed to taking anything away from the community.

55. Dual language naming signage and bilingual signage helps to enrich the park user’s experience.

56. Māori naming and dual language or bilingual signage in parks is directly aligned to the Māngere-Ōtāhuhu Local Board Plan 2020:

· Outcome four: Celebrate our unique Tangata Whenua and Pasifika identities

· Key Initiative: Initiatives to maintain Pasifika languages and traditional culture.

57. When the 21 names have been adopted and their narratives received, the local board and Auckland Council are permitted to use them for community outreach and educational purposes (non-commercial).

Tauākī whakaaweawe Māori

Māori impact statement

58. This project helps to increase Māori identity and belonging and is aligned with outcomes in the Auckland Plan.

59. The project contributes towards outcomes from the Te Reo Māori Action Plan 2020-2023. The action plan brings to life the Māori Language Policy (2016). The plan also describes actions to champion a bilingual city where te reo Māori is seen, heard, spoken and learned.

60. Adopting the Māori name and narrative for 21 parks will increase the visibility of te reo Māori in the local board area. It will safeguard the stories of mana whenua and help ensure their survival.

61. Te Kete Rukuruku has sought to establish a best practice approach to Māori naming, and the collection and sharing of stories.

62. Mātauranga agreements are being developed to ensure that names and stories are protected by the council. It is important that the correct use is upheld and that they are only used for purposes that have a community outreach or educational purpose (non-commercial use).

63. As a partnership programme, all aspects of providing names and narratives have been led by the mana whenua of Tāmaki Makaurau. This is appropriate as mana whenua are those with the mana in this area to carry the responsibility for Māori naming.

64. There are a large number of resident mataawaka (Māori who live in Auckland and are not in a mana whenua group) who will have a great interest in these new names and narratives. This provides an opportunity to engage with mataawaka Māori organisations and invite them to embrace and help champion the names and narratives once the names are adopted.

Ngā ritenga ā-pūtea

Financial implications

65. Māngere-Ōtāhuhu Local Board set aside Locally Driven Initiative (LDI) funding for this programme. In the 2022/2023 financial year annual work programme $28,000 was included for delivery of tranche two (work programme project number 2831).

66. This funding provides a partial contribution to mana whenua for their time in supporting the process, including research and ratification of the names.

67. The names will be adopted and iwi paid by 30 June 2023. This has used $12,400 of the $28,000 budget. There is not enough time to hold a whakarewatanga this financial year so $3000 has been requested to be carried forward for this purpose. A whakarewatanga is a small event held to unveil the new bilingual signage and celebrate the launch of the names with the local community. This is the final step in the naming process and leaves $12,600 remaining in the Te Kete Rukuruku work programme item budget.

68. The local board indicated at their April 2023 workshop that all funding allocated to Te Kete Rukuruku should be used in this financial year if possible.

69. A project is currently underway to implement a master plan for Ngā Hau Māngere / Māngere Centre Park. The remaining $12,600 Te Kete Rukuruku budget can be used to upgrade signage to be fully bilingual and include the new name Ngā Hau Māngere / Māngere Centre Park.

70. Bilingual signage for Criterion Reserve and Seaside Park is funded by long-term plan regional funding for Māori outcomes and will be installed early next financial year.

71. Updated dual name signage for all other parks will be delivered through the Parks and Community Facilities department’s existing renewals programmes.

72. Funding to start tranche three of Te Kete Rukuruku is being considered as part of the 2023/2024 financial year annual work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

73. Several risks and issues were highlighted at the outset of this programme or added as the programme progressed. These risks are carefully managed throughout the process and mitigated in a variety of ways as outlined in the table overleaf.

Potential Risks	Mitigation
Multiple mana whenua having an interest in the parks, with differing views on naming.	Timeframes are extended when required to allow robust discussion amongst iwi. The approach of the programme has been to focus on a quality agreed outcome.
Extended delays in the adoption of Māori names, continuing the predominance of English only names and missing renewal opportunities.	Splitting the tranche to allow for adoption of names as they are finalised, rather than waiting for the completion of the entire tranche. This is particularly relevant when a high number of parks are being named.
Potential negative public reaction to Māori names.	The existing name is retained, with the Māori name being added. Communications once the Māori names are adopted to ensure a full understanding of the significance of the names and their meanings.
High costs of replacement signage.	Signage will be replaced as it comes up for renewal so that no additional costs are incurred. The only exception being interpretive signage at exemplar parks, which is limited to one or two sites per tranche.

Ngā koringa ā-muri

Next steps

74. Once the names are adopted by the local board:

· communications and public notification will commence

· where reserves are classified under the Reserves Act 1977, gazettal of the dual park names will occur

· the names will be entered into the council’s website, Kura database and GIS system.

75. Upon Māngere-Ōtāhuhu Local Board’s formal approval, the process for installation of signage at Criterion Reserve, Seaside Park and Ngā Hau Māngere / Māngere Centre Park will commence.

76. The Parks and Community Facilities teams will be advised of the adopted names, so that any signage being renewed will include the Māori name.

77. Tranche three funding will be sought for inclusion in the 2023/2024 work programme.

78. A small community event (whakarewatanga) can be organised in Criterion Reserve or Seaside Park to unveil the new signage, and to celebrate the adoption of the tranche two names.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Te Kete Rukuruku Tranche Two Māngere-Ōtāhuhu Māori Names and Narratives for Adoption	27
b ⇩	Te Kete Rukuruku Tranche Two Māngere-Ōtāhuhu Full Site List	29

Ngā kaihaina

Signatories

Author

Dawn Bardsley - Naming Lead

Authorisers

Anahera Higgins - Maori Outcomes Delivery Manager - Kia Ora Te Reo

Justine Haves - General Manager Regional Services & Strategy

Manoj Ragupathy - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 June 2023

Auckland Council’s Quarterly Performance Report: Māngere-Ōtāhuhu Local Board for quarter three 2022/2023

File No.: CP2023/07312

Te take mō te pūrongo

Purpose of the report

1. To provide the Māngere-Ōtāhuhu Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2023.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed), grey (cancelled, deferred, or merged) or red (activities that have significant issues).

4. One hundred and twenty eight of the 139 work programme items are on track; five items have some risk to delivery; and there is one item (ID# 3, Pukaki Crater access easement) with significant issues.

5. The key activity updates from this quarter are:

· Local civic events Māngere-Ōtāhuhu, ID# 255: There is an underspend in this line and a reallocation to the grants programme is recommended.

· Climate action programme - Māngere-Ōtāhuhu, ID# 654: There is an underspend in this line and a repurposing of funds within the programme is recommended.

· Toia Pool and Leisure Centre: Operations, ID# 29: Pool visitation increased by 90 percent when measured against the same time last year.

· Programming of community places Māngere-Ōtāhuhu, Community Delivery, ID# 251: Over 180 local participants actively engaged in our Whare Koa community programmes and events every week.

· MO: Ecological and environmental volunteers programme FY23, ID# 640: 150 volunteer hours were recorded this quarter.

· Bike Hub Māngere, ID# 632: the bike Hub was open for 35 days. The bike hub had 536 visitors, fixed 90 bikes, and was supported by 133 volunteer hours.

· Resource Recovery Network - Māngere-Ōtāhuhu, ID# 673: a total of 12,628 kilogrammes of waste has been diverted through our Resource Recovery Network. This was made up of 10,442 kilogrammes of business/organisational waste and 2,186 kilogrammes of household waste.

· David Lange Park - build new playground, ID# 31719: Physical works for the playground and new toilet has started.

6. The financial performance report compared to budget 2022/2023 is attached. There are some points for the local board to note;

· In the 9 months ended 31 March 2023, operating expenditure of $14.7 million is 9 percent below budget and operating revenue of $1.0 million is 4 percent above budget. Capital expenditure spend totalling $3.0m is behind budget by 16 percent.

7. The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whiwhi / receive the performance report for quarter three ending 31 March 2023

b) whakaae / approve the reallocation of $12,416.29 from Local civic events Māngere-Ōtāhuhu, ID# 255 to Community grants Māngere-Ōtāhuhu, ID# 263, with further information on this reallocation tabled at the meeting

c) whakaae / approve the options for reallocation of $60,000 from the Climate action programme - Māngere-Ōtāhuhu, ID# 654 work programme line, with further information on this reallocation tabled at the meeting.

Horopaki

Context

8. The Māngere-Ōtāhuhu Local Board has an approved 2022/2023 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· Plans and Places

· Tātaki Auckland Unlimited.

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

A picture containing text, screenshot, font, number

Description automatically generated

Storm events

10. On Auckland anniversary weekend, an unprecedented storm event caused flash floods and other impacts on lives, homes, possessions, and businesses. This led to the declaration of a local State of Emergency on 27 January. On 12-14 February, another major storm event, Cyclone Gabrielle, followed. A National state of emergency was invoked as thousands of people were displaced, with widespread damage across large parts of the North Island.

11. A National State of Emergency was declared on 14 February, with the region transitioning to recovery mode from Friday, 3 March.

12. Impacts to individual activities are reported in the work programme update in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

13. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

A picture containing text, screenshot, font, diagram

Description automatically generated

14. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department A picture containing text, screenshot, display, number

Description automatically generated

Key activity updates from quarter three

15. Moana-Nui-a-Kiwi pool and leisure centre: Operations, ID# 32: Moana-Nui-a-Kiwa Pool and Leisure Centre has experienced a significant increase in visitor numbers, up by 84 percent measured against the same period last year. In addition, it hosted the community/Civil Defense welfare centre in the stadium area after the Auckland Anniversary weekend floods. The CDC ran from January 31st until February 24th and over 8,000 flood impacted families and community members sought support and assistance during this time.

16. Access to community places Māngere-Ōtāhuhu, ID# 248: quarter three bookings hours have decreased by 27 percent and participant numbers have decreased by 38 percent compared to the same period last year. The top two activities for quarter three were arts and cultural, and religious.

17. Diverse Participation: Accessible Māngere-Ōtāhuhu, ID# 244 Te Roopu Waiora (TRW) provided accessible online information on emergency support to the Whānau Hauā during the Māngere flood and Cyclone Gabriel.

18. Kiwi Esplanade (Bird Refuge & Pump House) - renew toilet and changing room facilities, ID# 31797: This project is funded in the financial year 2024 and is part of the Risk-Adjusted Programme. The project has been brought forward to start in the financial year 2023.

19. Māngere Arts Centre/ Nga Tohu o Uenuku - renew roof cladding and internal gutter. ID# 31801: This project is funded in 2023/2024 and is part of the Risk-Adjusted Programme. This project has been brought forward to commence in the financial year 2023.

20. Ōtāhuhu Community Centre (former Library) - renew community centre, ID# 20608: This project is funded in 2023/2024 and is part of the Risk-Adjusted Programme and has been brought forward to the financial year 2022/2023/2024.

21. Pukaki Crater access easement ID# 3: $10,000 which was allocated for the easement was used to fund the Tonkin & Taylor assessment report.

22. Pukaki Crater Co-Management Committee ID# 1042: the balance funding is to be carried forward and transferred to the Parks and Community Facilities team in the new financial year towards planting.

Activities with significant issues

23. Pukaki Crater access easement, ID# 3: Staff have been working with the Governance Team to further formalise the structure of the Pukaki Crater Joint Management Committee. The local board will be asked to approve the structure once endorsed by the committee.

Changes to the local board work programme

Activities merged with other activities for delivery

24. Ngā Puna / Cyclamen Park - playground upgrade (LDI), ID# 31706: Project cancelled and merged, scope to be completed under SP ID: 26140.

25. Kiwi Esplanade - playground renewal (LDI), ID# 31674: Project cancelled and merged, scope to be completed under SP ID: 28694.

26. Te Ara Tāwhana / Moyle Park - playground upgrade (LDI Capex), ID# 30305: Project cancelled and merged, scope to be completed under SP ID: 31710.

Reallocations

27. The following work programmes activities have been recommended for reallocation. The local board was informed of this at its workshop on Wednesday 14 June 2023. Two reallocations are recommended in this report:

· $12,416.29 from Local civic events Māngere-Ōtāhuhu, ID# 255 to Community grants Māngere-Ōtāhuhu, ID# 263. Further information on this will be tabled at the meeting.

· Options for reallocation of $60,000 from the Climate action programme - Māngere-Ōtāhuhu, ID# 654 work programme line. Further information on this will be tabled at the meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

29. Work programmes were approved in June 2022 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. This report informs the Māngere-Ōtāhuhu Local Board of the performance for quarter three ending 31 December 2022.

Tauākī whakaaweawe Māori

Māori impact statement

32. The local board has a number of initiatives that promote Māori outcomes as detailed below:

a. Māori Responsiveness Māngere-Ōtāhuhu, ID# 253: Engage with mana whenua, mataawaka and local board members to identify appropriate projects that respond to Māori aspirations in a practical and effective way, engage and build relationships with local marae, engage with mana whenua and mataawaka to identify projects that respond to local Māori aspirations.

b. Māngere-Ōtāhuhu Pop-Up Activations, ID# 262: Fund the delivery of a series of pop-up events that are free to attend and celebrates Māori and Pasifika culture and activate the courtyard at Māngere Arts Centre - Ngā Tohu o Uenuku.

c. Pest Free Ihumātao, ID# 661: To continue to empower iwi to implement restoration activities to protect the key taonga such as Ōruarangi Awa, Ōtuataua Stonefields and Ihumātao Papakāinga. This will include Makaurau Marae undertaking regenerative restoration, native plant services, biosecurity control and monitoring, biodiversity surveys, community engagement and waste minimisation practices.

d. Te Kete Rukuruku (Māori naming of parks and places), ID# 2831: Māori naming (and associated story telling) of parks and places in partnership with mana whenua to value and promote Auckland’s Māori identity and use of te reo Māori, the outcome being a dual Māori/English name or a sole Māori name.

e. The Māngere-Ōtāhuhu Local Board is also part of Ara Kōtui, a joint mana whenua and southern local boards initiative that explores and supports opportunities that enable mana whenua involvement in local board decision-making. Currently up to 12 mana whenua are involved in this initiative.

Ngā ritenga ā-pūtea

Financial implications

33. This report is provided to enable the Māngere-Ōtāhuhu Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programme. There are no financial implications associated with this report.

34. The following work programmes activities have been recommended for reallocation. The local board was informed of this at their workshop on Wednesday 14 June 2023. Two reallocations are recommended in this report:

· $12,416.29 from Local civic events Māngere-Ōtāhuhu, ID# 255 to Community grants Māngere-Ōtāhuhu, ID# 263.

· Options for reallocation of $60,000 from the Climate action programme - Māngere-Ōtāhuhu, ID# 654 work programme line, tabled at the meeting.

Financial Performance

35. For the 9 months ended 31 March 2023:

· Operating expenditure relating to Asset Based Services (ABS) is below budget by $891,000, and the Locally Driven Initiatives (LDI) operational expenditure is $423,000 below budget.

· Operating revenue is $1.0 million and above budget by $40,000.

· Capital expenditure of $3.0m includes $1.9 million for the renewal of local assets, $520,000 for Māngere Centre Park upgrades and $36,000 on LDI capital projects.

· The complete Māngere-Ōtāhuhu Local Board financial performance report can be found in Appendix B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

37. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

38. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

39. The local board will receive the next performance update following the end of quarter four (30 June 2023).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	1 January – 31 March 2023 Work Programme Update (Under Separate Cover)
b ⇩	Operating Performance Financial Summary	39

Ngā kaihaina

Signatories

Author	Nicole Braganza - Advisor Plans & Programmes
Authoriser	Manoj Ragupathy - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 June 2023

Māngere-Ōtāhuhu Quick Response Grant Round Two 2022/2023 Grant Allocations

File No.: CP2023/05713

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Māngere-Ōtāhuhu Local and Multi-Board Grants Round Two 2022/2023.

Whakarāpopototanga matua

Executive summary

2. The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Grants Programme 2022/2023 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the board.

3. This report presents applications received in the Māngere-Ōtāhuhu Quick Response Grants Round Two 2022/2023 as shown in Attachment B.

4. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $191,953.00 for the 2022/2023 financial year.

· A total of $8,338.00 was allocated Quick Response Round One, and $19,300.00 was reallocated to Māngere-Ōtāhuhu Youth Grants on 21 September 2022 business meeting.

· A total of $10,000.00 was reallocated from the local board’s community grants to the local board’s events partnership on 17 November 2022 business meeting.

· A total of $42,532.00 was spent towards Local Grants Round One and Multiboard Grants Round One on 7 December 2022 business meeting.

· A total of $1,739.00 refunded from application LG2209-124 due to project cancellation and reallocated for remaining 2022/2023 Community Grants round.

· A total of $105,696.91 was allocated in Local Grants Round Two and Multiboard Grants Round Two on 17 May 2023 business meeting.

This will leave $7,825.09 to spend for one Quick Response Grant round.

5. Sixteen applications were received for Māngere-Ōtāhuhu Quick Response Round Two, requesting $25,728.84.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) agree to fund, part-fund, or decline each application in the Māngere-Ōtāhuhu Quick Response Grants Round Two 2022/2023, listed in the following table:

Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
QR2309-204	Ara Education Charitable Trust	Towards cost of tools to run House Renovation Project Ara Jobs and Skills Hub from 1 August 2023 to 15 December 2023	$1,000.00	Eligible
QR2309-205	Epilepsy Association of New Zealand Incorporated	Towards fuel cost to travel on site to deliver Epilepsy Support Services from 1 July 2023 to 31 March 2024	$500.00	Eligible
QR2309-209	South Auckland Kickboxing Incorporated	Towards building lease, equipment and progamme set up cost to run South Auckland Kickboxing- 'Fighting for a Future' from 1 July 2023 to 22 April 2024	$2,000.00	Eligible
QR2309-210	Wale Taute Charitable Trust	Towards venue hire and camera cost for Tupele(elderly) Wenake at Pukapuka Community Group from 5 July 2023 to 26 July 2023	$2,000.00	Eligible
QR2309-211	Brain Play Limited	Towards equipment hire cost to run STEM events at local libraries from 1 July 2023 to 20 December 2023	$2,000.00	Eligible
QR2309-213	Oire Vaipae TMN	Towards operational and venue hire costs to run Oire Vaipae project in local board area from 1 July 2023 to 30 September 2023	$1,000.00	Eligible
QR2309-214	Ōtāhuhu Town Hall Community Centre	Towards purchase bikes, helmets, repair kits and projector and T-shirts to run Ōtāhuhu Bike program from 7 July 2023 to 22 September 2023	$2,000.00	Eligible
QR2309-219	Māngere Ōtāhuhu Netball Centre	Towards purchasing of trophies for session finals at Māngere Ōtāhuhu Netball Centre in August 2023	$2,000.00	Eligible
QR2309-222	New Settlers Family and Community Trust	Towards facilitator's fee, materials and volunteer cost to run Māngere Women's Group workshop at Māngere East Community Centre from 1 July 2023 to 30 June 2024	$2,000.00	Eligible
QR2309-224	Lisa Critchley	Towards material and tool cost to run Rongoa Maori project from 11 July 2023 to 18 July 2023	$1,000.00	Eligible
QR2309-225	New Zealand Hindu Temple Society Incorporated	Towards printing cost to run Guru Purnima (Honouring Teachers) project at 69 Tidal Road from 2 July 2023 to 3 July 2023	$2,000.00	Eligible
QR2309-227	Bridge Court Community Group	Towards cost to run Bridge Court Seniors Programme at The Bridge Court Community Hall from 1 July 2023 to 30 June 2024	$979.00	Eligible
QR2309-228	Māngere Central Indoor Bowling Club	Towards venue hire at Māngere Central Community Hall from 6 July 2023 to 26 October 2023	$1,249.84
QR2309-229	Te Whakaora Tangata	Towards catering cost to run Family Restoration Programme at 10 Roys Road from 1 July 2023 to 30 September 2023	$2,000.00	Eligible
QR2309-232	Youthline Auckland Charitable Trust	Towards a contribution of annual costs to supervise and train volunteers at the Youthline House in Papatoetoe from 1 July 2023 to 31 March 2024	$2,000.00	Eligible
QR2309-233	Action Education Incorporated	Towards cost to run eight Spoken Word Poetry Workshops at McAuley High School from 3 July 2023 to 27 October 2023	$2,000.00	Eligible
Total			$25,728.84

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds, and when these will open and close

· any additional accountability requirements.

8. The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Grants Programme 2022/2023 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the board.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

12. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts.

13. Examples of projects include local food production and food waste reduction, increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Māngere-Ōtāhuhu Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17. Staff will provide feedback to unsuccessful grant applicants.

18. A summary of each application received through 2022/2023 Māngere-Ōtāhuhu Quick Response Round Two is provided in Attachments B.

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Nga Matarae Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

20. This report presents applications received in the Māngere-Ōtāhuhu Quick Response Grants Round Two 2022/2023 in Attachment B.

21. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $191,953.00 for the 2022/2023 financial year.

· A total of $8,338.00 was allocated Quick Response Round One, and $19,300.00 was reallocated to Māngere-Ōtāhuhu Youth Grants on 21 September 2022 business meeting.

· A total of $10,000.00 was reallocated from the local board’s community grants to the local board’s events partnership on 17 November 2022 business meeting.

· A total of $42,532.00 was spent towards Local Grants Round One and Multiboard Grants Round One on 7 December 2022 business meeting.

· A total of $1,739.00 refunded from application LG2209-124 due to project cancellation and reallocated for remaining 2022/2023 Community Grants round.

· A total of $105,696.91 was allocated in Local Grants Round Two and Multiboard Grants Round Two on 17 May 2023 business meeting.

This will leave $7,825.09 to spend for one Quick Response Grant round.

22. Sixteen applications were received for Māngere-Ōtāhuhu Quick Response Round Two, requesting $25,728.84.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

24. Following the Māngere-Ōtāhuhu Local Board allocating funding towards 2022/2023 Māngere-Ōtāhuhu Quick Response Grants Round Two, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Māngere-Otāhuhu Local Board Grants Programme 2022/2023	51
b ⇨	Māngere-Ōtāhuhu Quick Response Grants Round Two 2022-2023 Grant Applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Manoj Ragupathy - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 June 2023

Adoption of the Local Board Agreement 2023/2024

File No.: CP2023/07269

Te take mō te pūrongo

Purpose of the report

1. To adopt the local content for the Annual Budget, which includes the Māngere-Ōtāhuhu Local Board Agreement 2023/2024, the message from the chair, and local board advocacy.

2. To adopt a local fees and charges schedule for 2023/2024.

Whakarāpopototanga matua

Executive summary

3. Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

4. From 28 February to 28 March 2023, council consulted on the proposed Annual Budget 2023/2024. Local boards considered this feedback and then held discussions with the Governing Body on 17 May 2023 on regional issues, community feedback, key local board initiatives and advocacy areas.

5. Local boards have now considered local content for the Annual Budget 2023/2024 which includes a local board agreement, a message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2023/2024.

6. On 29 June 2023, the Governing Body will meet to adopt Auckland Council’s Annual Budget 2023/2024, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whai / adopt the local content for the Annual Budget, which includes the Māngere-Ōtāhuhu Local Board Agreement 2023/2024, the message from the chair, and approved local board advocacy, tabled at the meeting

b) whai / adopt a local fees and charges schedule for 2023/2024 provided as Attachment A

c) tautapa / delegate authority to the Chair to make any final changes to the local content for the Annual Budget 2023/2024 (the Māngere-Ōtāhuhu Local Board Agreement 2023/2024, message from the chair, and local board advocacy)

d) tuhi ā-taipitopito / note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2023/2024, including each Local Board Agreement, on 29 June 2023.

Horopaki

Context

7. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans outline the priorities and preferences of the communities within the local board area in respect of the level and nature of local activities to be provided by the Auckland Council over a 3-year period and provide the basis for the development of annual local board agreements. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

8. Throughout the development of the Annual Budget 2023/2024, local board chairs (or delegated local board representatives) have had the opportunity to attend Governing Body workshops on key topics and provide local board views on regional issues being considered as part of the Annual Budget 2023/2024.

9. Auckland Council has faced ongoing budget challenges, and recent and rapid increases in inflation and interest rates have placed significant pressure on the council’s financial position.

10. From 28 February to 28 March 2023, the council consulted with the public on a proposal to address the then forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024. The council’s proposed response to mitigate the budget pressures for 2023/2024 included a proposed reduction of $16 million to local board operational funding – this would require the Māngere-Ōtāhuhu Local Board to reduce its planned operating spend by $1,230,024.

11. Three locally held events were held in the Māngere-Ōtāhuhu Local Board area to engage with the community and seek feedback on both regional and local proposals. A total of 1,389 submissions were received for the Māngere-Ōtāhuhu Local Board area.

12. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 10 May business meeting agenda.

13. Local boards considered this feedback, and then held discussions with the Governing Body at a workshop on 17 May 2023 on regional issues, community feedback and key local board initiatives and advocacy areas.

14. The Māngere-Ōtāhuhu Local Board also approved advocacy initiatives for the Annual Budget 2023/2024 at the 10 May business meeting (resolution number MO/2023/44).

15. At its 8 June 2023 meeting, the Governing Body made decisions on the Annual Budget – including a reduction of $4 million to local board operational funding – this requires the Māngere-Ōtāhuhu Local Board to reduce its planned operating spend by $194,474 (giving the Māngere-Ōtāhuhu Local Board $1,035,550 more funding than proposed in consultation).

Tātaritanga me ngā tohutohu

Analysis and advice

Local board agreement

16. Both staff and the local board have reviewed the local feedback received as part of consultation on the Annual Budget 2023/2024 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the Annual Budget 2023/2024, including the Local Board Agreement 2023/2024, the message from the chair, and local board advocacy.

Local Fees and Charges

17. The review of local fees and charges for Active Communities services has been split into two phases due to its size and complexity. The first phase was for bookable spaces for hire for council managed sites. This process will standardise the variations and inconsistencies in the existing pricing and discount frameworks currently inherited from legacy councils.

18. The discount structure was simplified to enable discounts to be targeted to specific community outcomes (e.g., youth focus, disability focus, community groups, etc.). The criteria for the standardised community outcome discounts are established and guided by the relevant local board. The proposed discount structure is aligned to the existing framework that is well known and has successfully operated as part of the Venue Hire portfolio for several years.

19. Fee changes are usually implemented in February each year, as customers are more likely to book spaces at the beginning of the calendar year. However, no changes to Active Communities fees were made in February 2023 as consultation on the proposed changes was taking place at that time. It is proposed that the adopted changes are implemented from 1 July 2023.

20. This proposal will ensure that those hiring facilities are treated fairly across the city and provide a baseline for the second phase of the review that considers the appropriate level of cost recovery. The overall revenue impact of the changes is small. While some increases are high in percentage terms, they are small in absolute dollar value and relative to the scale of the facility being hired e.g., an entire pool.

21. All other local fees and charges increase by an inflation adjustment of 7.5 per cent.

22. It is recommended that local boards adopt the local fees and charges schedule for 2023/2024 including the criteria for community discount for Active Communities Bookable Spaces as provided in Attachment A.

23. Local board work programmes outline activities, projects, budgets, and timelines. Work programmes are usually approved in June for delivery at the start of the financial year (1 July 2023).

24. Due to the proposal in the Annual Budget consultation document to reduce local board funding, the budget available for local board work programmes was not confirmed until the Governing Body decision on 8 June 2023. To allow time for advice to be prepared after this decision, this year the work programmes will be approved in July.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

26. Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects the council chooses to progress with will be assessed as part of the relevant reporting requirements.

27. Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impacts, build resilience to climate impacts, and restore the natural environment.

28. Local boards worked with council departments to develop their local board work programmes for 2023/2024 that will be adopted at July business meetings. The draft local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. This report seeks local board adoption of its content for the Annual Budget 2023/2024 and other associated material, including the Local Board Agreement 2023/2024.

Tauākī whakaaweawe Māori

Māori impact statement

30. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.

31. Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant, the wider Māori community.

32. Of those who submitted on the Annual Budget 2023/2024 from the Māngere-Ōtāhuhu Local Board area 142 identified as Māori. Thirteen iwi entities from the Māngere-Ōtāhuhu Local Board rohe also made a submission to the Annual Budget 2023/2024. These submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.

33. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

34. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset-based services (ABS) funding to projects and services for the 2023/2024 financial year.

35. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the10-year Budget 2021-2031), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

36. Funding for ABS is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

37. A local fees and charges schedule for 2023/2024 is adopted alongside the Local Board Agreement 2023/2024. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. Decisions on the local content of the Annual Budget 2023/2024, including the Local Board Agreement 2023/2024 and a local fees and charges schedule for 2023/2024, are required by 22 June 2023 to ensure the Governing Body can adopt the final Annual Budget 2023/2024, including each Local Board Agreement, at its 29 June 2023 meeting.

Ngā koringa ā-muri

Next steps

39. The resolutions of this meeting will be reported to the Governing Body on 29 June 2023 when it meets to adopt the Annual Budget 2023/2024, including 21 local board agreements.

40. It is possible that minor changes may need to be made to the attachments before the Annual Budget 2023/2024 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

41. Local board agreements set the priorities and budget envelopes for each financial year. work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in July 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Māngere-Ōtāhuhu Local board fees and charges schedule 2023/2024	63

Ngā kaihaina

Signatories

Author

Nicole Braganza - Advisor Plans & Programmes

Authorisers

Louise Mason – General Manager – Local Board Services

Manoj Ragupathy - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 June 2023

Draft Local Board Plan 2023

File No.: CP2023/07268

Te take mō te pūrongo

Purpose of the report

1. To adopt the statement of proposal for the Local Board Plan 2023, which includes the draft Local Board Plan 2023 and adopt the summary of the statement of proposal.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board adopt a local board plan by 31 October of the year following the triennial general election, using the special consultative procedure (SCP) to engage with their communities.

3. The consultation period for the SCP will take place from 13 July to 14 August 2023.

4. The draft Māngere-Ōtāhuhu Local Board Plan 2023 has been developed using feedback from the Annual Budget 2023/2024 consultation but before the Annual Budget 2023/2024 decisions were made.

5. The consultation process will seek the views and preferences of the public to inform the final plan.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakaae / approve the draft Māngere-Ōtāhuhu Local Board Plan 2023 for inclusion in the statement of proposal, tabled at the meeting

b) tautapa / delegate authority to the Chairperson to approve final changes to the draft Māngere-Ōtāhuhu Local Board Plan 2023

c) whai / adopt the statement of proposal for public consultation using the special consultative procedure, tabled at the meeting

d) whai / adopt the summary of the statement of proposal, tabled at the meeting

e) whakaae / approve the special consultative procedure questions for consultation on the draft local board plan, tabled at the meeting

f) tautapa / delegate authority to the Chairperson to approve final changes to the special consultative procedure questions for consultation on the draft local board plan

g) whakaae / approve the following Have Your Say event(s) during the consultation period:

· a Community hui was held at the Ōtāhuhu Town Hall on the 16 March from 6pm – 8pm

· a Community Partner led hui by Māngere East Community Services on 22 March

· a Youth activation took place on 25 March at Māngere Town Centre, delivered by the Māngere-Ōtāhuhu Interfaith Youth Group

· CLM Sports carried out engagement at the Māngere East Community Festival on 26 March to gather youth feedback

h) tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period of the local board plan:

· local board members and chairperson

· General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor, Local Board Democracy Advisor

· any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer

i) tautapa / delegate authority to the Chairperson to approve final changes to the Have Your Say events during the consultation period

Horopaki

Context

6. The Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt their local board plan by 31 October of the year following an election;

· use the special consultative procedure (SCP) to engage with their communities.

7. Local board plans are strategic documents developed every three years. They set a direction for local board and reflect community priorities and preferences. They provide a guide for the local board activity, funding, and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

8. The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

9. The financial outlook for the council has been impacted by ongoing broad economic factors such as rising inflation, higher interest rates, supply chain difficulties and a labour market squeeze as well as the COVID-19 pandemic impacts. The council consulted with the public in March 2023 on a proposal to address the then forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024, including a proposal to reduce local board funding.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The draft Māngere-Ōtāhuhu Local Board Plan 2023 has been developed considering:

· previous community engagement, including engagement on the Annual Budget 2023/2024

· subject matter expert advice from the council and other council organisations

· mana whenua and mataawaka views

11. Targeted consultation was also undertaken in January to April 2023 through various activities with local community groups.

12. The draft Māngere-Ōtāhuhu Local Board Plan 2023 has been developed while the Annual Budget 2023/2024 was also being developed. It is possible that some of the priorities and preferences may need to change as a result of changes to local board funding.

Key features

13. The consultation period will run from 13 July to 14 August 2023.

14. The Have Your Say events recommended to be held in the Māngere-Ōtāhuhu Local Board area are:

· Kai and Korero on Draft Local Board Plan, Wednesday 26 July, 11.30am to 1.30pm, Ōtāhuhu Town Hall Community Centre, 10/10 High Street, Ōtāhuhu.

· Kai and Korero on Draft Local Board Plan Service Provider Hui, Monday 31 July, 11.00am to 1.00pm, Māngere Memorial Main hall, Domain Road, Māngere Bridge, Auckland.

· Māori Engagement, Matariki festival, in partnership with Māngere East Community Services.

· Youth Engagement, in partnership with CLM Community Sport

· Mana Whenua Engagement - Ara Kōtui hui, Tuesday 8 August 2023, 5.00 to 7.00pm.

15. The special consultative procedure requires the council to provide an opportunity for people to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates. The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public in relation to the local board agreement, provides the opportunity for this spoken interaction.

16. A component of the SCP on the draft local board plan includes targeted questions to gather community views on specific and general aspects of the draft plan, including a question on each of the five key themes. These questions act as a guideline to enable community feedback and views, however, feedback is encouraged on all aspects of the plan. The consultation questions have been workshopped with the local board and will be tabled with this report.

Consultation documentation and translations

17. To support people to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

18. Hard copies and feedback forms will be available at all libraries and service centres or on request by calling 09 301 0101.

19. The draft local board plan will be available to view online at akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

20. To enable a wide reach across diverse communities, the feedback form, and the summary of the statement of proposal will be translated into multiple local languages.

Methods for obtaining feedback

21. Feedback will be gathered through the channels described below:

· online submission via akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

· Have Your Say face-to-face engagement events (spoken interaction)

· written submissions, for example pro formas and letters received by post or email

· verbal submission through telephone by calling 09 301 0101

· partnerships with community partners to obtain feedback from our diverse/hard to reach communities.

Processing feedback

22. Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan.

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Tauākī whakaaweawe āhuarangi

Climate impact statement

23. The draft Māngere-Ōtāhuhu Local Board Plan 2023 reflects the impacts of predicted climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

24. The plan includes a section for climate action, as well as these considerations being addressed throughout the plan.

25. The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The approval of the draft Māngere-Ōtāhuhu Local Board Plan 2023 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The local board’s views have informed the development of the draft Māngere-Ōtāhuhu Local Board Plan 2023 through a series of workshops from November 2022 to June 2023.

Tauākī whakaaweawe Māori

Māori impact statement

28. Staff engaged with mana whenua using a coordinated, region-wide approach, enabling all 19 Tāmaki mana whenua to be involved during the early engagement phase of the Local Board Plans project, commencing late 2022.

29. This engagement approach has been developed in close consultation with Ngā Mātārae.

30. During early engagement all mana whenua were asked to indicate which local areas they were specifically interested in. This advice has guided subsequent engagement led by Engagement Advisors.

31. The following mana whenua have indicated an interest in this area: Te Rūnanga o Ngāti Whātua, Ngāti Whātua Ōrākei, Te Ahiwaru, Te Kawerau ā Maki, Ngai Tai Ki Tāmaki, Ngāti Tamaoho, Te Ākitai Wiohua, Ngāti Te Ata Waiohua, Ngāti Paoa, Ngāti Whanaunga, Ngāti Maru, Ngāti Tamaterā, Te Patukirikiri and Ngāti Tamaoho. The board will also work in partnership with the marae in Māngere-Ōtāhuhu area.

32. Key aspects of the engagement approach have included the commencement of early engagement on local board plan development, the Annual Budget consultation and early engagement on draft local board plans, which is currently under way.

33. Mana whenua whose area of interest includes the Māngere-Ōtāhuhu Local Board area were further engaged with at the Ara Kōtui - local board plans online hui on 6 June from 5.00pm to 7.00pm.

34. The local board has considered existing feedback on several matters from mana whenua and mataawaka and this has included reviewing past mana whenua and mataawaka submissions to Auckland Council, including the recent Annual Budget 2023/2024 submissions.

35. These views have been considered in the draft Māngere-Ōtāhuhu Local Board Plan 2023.

36. Mana whenua are currently being invited to provide feedback on draft local board plans both directly to local boards and via the SCP.

37. Mataawaka are being encouraged to make formal submissions via the SCP.

Ngā ritenga ā-pūtea

Financial implications

38. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

39. The total engagement budget for Māngere-Ōtāhuhu Local Board is $6,000 which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. There is a risk in approving the draft Māngere-Ōtāhuhu Local Board Plan 2023 for public consultation while the full social and economic effects of any operational funding reductions on the community are not yet determined. The consultation process will seek the views and preferences of the public to inform the final plan.

Ngā koringa ā-muri

Next steps

41. Following adoption, the statement of proposal, including the draft Māngere-Ōtāhuhu Local Board Plan 2023, will be available for public consultation from 13 July to 14 August 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Nicole Braganza - Advisor Plans & Programmes

Authorisers

Louise Mason – General Manager – Local Board Services

Manoj Ragupathy - Local Area Manager

Chairperson	Tauanu’u Nick Bakulich
Deputy Chairperson	Harry Fatu Toleafoa
Members	Joe Glassie-Rasmussen
	Makalita Kolo
	Christine O'Brien
	Papaliitele Lafulafu Peo
	Togiatolu Walter Togiamua