Agenda of Extraordinary Meeting of the Waiheke Local Board

1 Nau mai | Welcome

The meeting will be opened with a karakia.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

5 Te Mihi | Acknowledgements

There is no acknowledgements section as this is an extraordinary meeting.

6 Ngā Petihana | Petitions

There is no petitions section as this is an extraordinary meeting.

7 Ngā Tono Whakaaturanga | Deputations

There is no deputations section as this is an extraordinary meeting.

8 Te Matapaki Tūmatanui | Public Forum

There is no public forum section as this is an extraordinary meeting.

9 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Waiheke Local Board

21 June 2023

Draft Waiheke Local Board Plan 2023

File No.: CP2023/07240

Te take mō te pūrongo

Purpose of the report

1. To adopt the statement of proposal for the Local Board Plan 2023, which includes the draft Waiheke Local Board Plan 2023, and adopt the summary of the statement of proposal.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board adopt a local board plan by 31 October of the year following the triennial general election, using the special consultative procedure (SCP) to engage with their communities.

3. The consultation period for the SCP will take place from 13 July to 14 August 2023.

4. The draft Waiheke Local Board Plan 2023 has been developed using feedback from the Annual Budget 2023/2024 consultation but before the Annual Budget 2023/2024 decisions were made.

5. The consultation process will seek the views and preferences of the public to inform the final plan.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) approve the draft Waiheke Local Board Plan 2023 for inclusion in the statement of proposal. (Attachment A)

b) delegate authority to the Chairperson to approve final changes to the draft Waiheke Local Board Plan 2023.

c) adopt the statement of proposal for public consultation using the special consultative procedure. (Attached C)

d) adopt the summary of the statement of proposal. (Attachment B).

e) approve the following Have Your Say event(s) during the consultation period:

· Community Forum – Wednesday, 2 August, 4pm - 6pm – Waiheke Local Board offices, 10 Belgium Street, Ostend, Waiheke Island

f) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period of the local board plan:

· local board members and chairperson

· General Manager Local Board Services, Local Board Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor, Local Board Democracy Advisor

· Any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

Horopaki

Context

6. The Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt their local board plan by 31 October of the year following an election;

· use the special consultative procedure (SCP) to engage with their communities.

7. Local board plans are strategic documents developed every three years. They set a direction for local board and reflect community priorities and preferences. They provide a guide for the local board activity, funding, and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

8. The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

9. The financial outlook for the council has been impacted by ongoing broad economic factors such as rising inflation, higher interest rates, supply chain difficulties and a labour market squeeze as well as the COVID-19 pandemic impacts. The council consulted with the public in March 2023 on a proposal to address the then forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024, including a proposal to reduce local board funding.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The draft Waiheke Local Board Plan 2023 (refer Attachment A) has been developed considering:

· previous community engagement, including engagement on the Annual Budget 2023/2024.

· subject matter expert advice from the council and other council organisations

· mana whenua and mataawaka views.

11. Targeted consultation was also undertaken in January to April 2023 through various activities with local community groups.

12. The draft Waiheke Local Board Plan 2023 has been developed while the Annual Budget 2023/2024 was also being developed. It is possible that some of the priorities and preferences may need to change as a result of changes to local board funding.

Key features

13. Key features of the draft Waiheke Local Board Plan 2023 include:

· the central vision of Waiheke as an island sanctuary in the Gulf

· enhancing Māori wellbeing and potential

· working with our community and networks to progressively deliver actions from the Waiheke Local Climate Action Plan

· supporting a resilient and connected community

· restoring, enhancing, and protect our natural environment in partnership with our community

· supporting economic development on Waiheke that is environmentally, economically and socially sustainable

· ensuring our roadways are maintained and we have safe access for pedestrians and cyclists.

Engagement approach for the SCP

14. The consultation period will run from 13 July to 14 August 2023.

15. The Have Your Say event recommended to be held in the Waiheke Local Board area is:

· Community Forum – Wednesday, 2 August, 4pm - 6pm – Waiheke Local Board offices, 10 Belgium Street, Ostend, Waiheke Island

16. The special consultative procedure requires the council to provide an opportunity for people to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates. The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public in relation to the local board agreement, provides the opportunity for this spoken interaction.

Consultation documentation and translations

17. To support people to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

18. Hard copies and feedback forms will be available at all libraries and service centres or on request by calling 09 301 0101.

19. The draft local board plan will be available to view online at akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

Methods for obtaining feedback

20. Feedback will be gathered through the channels described below:

· online submission via akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

· Have Your Say face-to-face engagement events (spoken interaction)

· written submissions, for example pro formas and letters received by post or email

· verbal submission through telephone by calling 09 301 0101.

· partnerships with community partners to obtain feedback from our diverse/hard to reach communities.

Processing feedback

21. Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. The draft Waiheke Local Board Plan 2023 reflects the impacts of predicted climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

23. The plan includes a section for Climate Action, as well as these considerations being addressed throughout the plan. Specific objectives and initiatives in the plan include:

· working with our community and networks to progressively deliver actions from the Waiheke Local Climate Action Plan

· adapting to the coastal impacts from climate change (sea level rise, coastal erosion and inundation) taking direction from the Hauraki Gulf Islands Shoreline Adaptation Plan.

· supporting community-led programmes that achieve sustainable and low-carbon behaviour change and self-sufficiency.

24. The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. The approval of the draft Waiheke Local Board Plan 2023 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The local board’s views have informed the development of the draft Waiheke Local Board Plan 2023 through a series of workshops from November 2022 to June 2023.

Tauākī whakaaweawe Māori

Māori impact statement

27. Staff engaged with mana whenua using a coordinated, region-wide approach, enabling all 19 Tāmaki mana whenua to be involved during the early engagement phase of the Local Board Plans project, commencing late 2022.

28. This engagement approach has been developed in close consultation with Ngā Mātārae.

29. During early engagement all mana whenua were asked to indicate which local areas they were specifically interested in. This advice has guided subsequent engagement led by Engagement Advisors.

30. The following mana whenua have indicated an interest in this Local Board Area:

Ngāti Paoa, Ngaati Whanaunga, Ngāti Maru, Ngāti Tamaterā, Te Patukirikiri, Ngai Tai Ki Tāmaki, Ngāti Te Ata Waiohua.

31. Key aspects of the engagement approach have included the commencement of early engagement on local board plan development, the Annual Budget consultation and early engagement on draft local board plans, which is currently under way.

32. Engagement with mataawaka has been conducted in-line with engagement plans, developed and delivered by Local Board Engagement Advisors.

33. The following engagements with mataawaka have taken place:

· Piritahi Marae Komiti hui, 18 May 2023

34. The local board and local board staff have considered existing feedback on several matters from mana whenua and mataawaka and this has included reviewing past mana whenua and mataawaka submissions to Auckland Council, including the recent Annual Budget 2023-24 submissions.

35. These views have been considered in the draft Waiheke Local Board Plan 2023.

36. Mana whenua are currently being invited to provide feedback on draft local board plans both directly to local boards and via the SCP.

37. Mataawaka are being encouraged to make formal submissions via the SCP.

Ngā ritenga ā-pūtea

Financial implications

38. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

39. The total engagement budget for Waiheke Local Board is $5580, which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. There is a risk in approving the draft Waiheke Local Board Plan 2023 for public consultation while the full social and economic effects of any operational funding reductions on the community are not yet determined. The consultation process will seek the views and preferences of the public to inform the final plan.

Ngā koringa ā-muri

Next steps

41. Following adoption, the statement of proposal, including the draft Waiheke Local Board Plan 2023, will be available for public consultation from 13 July to 14 August 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Waiheke Local Board Plan 2023	13
b ⇩	Summary of the statement of proposal	49
c ⇩	Statement of proposal for public consultation	57

Ngā kaihaina

Signatories

Authors

Janine Geddes - Senior Local Board Advisor

Lorraine Gropper - Democracy Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager, Waiheke and Aotea Great Barrier Local Board

Waiheke Local Board

21 June 2023

Adoption of the Waiheke Local Board Agreement 2023/2024

File No.: CP2023/07332

Te take mō te pūrongo

Purpose of the report

1. To adopt the local content for the Annual Budget, which includes the Waiheke Local Board Agreement 2023/2024, the message from the chair, and local board advocacy.

2. To adopt a local fees and charges schedule for 2023/2024.

Whakarāpopototanga matua

Executive summary

3. Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

4. From 28 February to 28 March 2023, council consulted on the proposed Annual Budget 2023/2024. Local boards considered this feedback and then held discussions with the Governing Body on 17 May 2023 on regional issues, community feedback, key local board initiatives and advocacy areas.

5. Local boards have now considered local content for the Annual Budget 2023/2024 which includes a local board agreement, a message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2023/2024.

6. Early adoption of some work programme items that rely on funding in July 2023 are also outlined.

7. On 29 June 2023, the Governing Body will meet to adopt Auckland Council’s Annual Budget 2023/2024, including 21 local board agreements.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) adopt the local content for the Annual Budget, which includes the Waiheke Local Board Agreement 2023/2024, the message from the chair, and approved local board advocacy (Attachment A)

b) adopt a local fees and charges schedule for 2023/2024 (Attachment B)

c) delegate authority to the Chair to make any final changes to the local content for the Annual Budget 2023/2024 (the Waiheke Local Board Agreement 2023/2024, message from the chair, and local board advocacy)

d) note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2023/2024, including each Local Board Agreement, on 29 June 2023.

Horopaki

Context

8. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans outline the priorities and preferences of the communities within the local board area in respect of the level and nature of local activities to be provided by the Auckland Council over a 3-year period and provide the basis for the development of annual local board agreements. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

9. Throughout the development of the Annual Budget 2023/2024, local board chairs (or delegated local board representatives) have had the opportunity to attend Governing Body workshops on key topics and provide local board views on regional issues being considered as part of the Annual Budget 2023/2024.

10. Auckland Council has faced ongoing budget challenges, and recent and rapid increases in inflation and interest rates have placed significant pressure on the council’s financial position.

11. From 28 February to 28 March 2023, the council consulted with the public on a proposal to address the forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024. The council’s proposed response to mitigate the budget pressures for 2023/2024 included a proposed reduction of $16 million to local board operational funding – this would require the Waiheke Local Board to reduce its planned operating spend by $382,493.

12. One locally held Have Your Say and various community events were held in the Waiheke Local Board area to engage with the community and seek feedback on both regional and local proposals.

13. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 10 May business meeting agenda.

14. Local boards considered this feedback, and then held discussions with the Governing Body at a workshop on 17 May 2023 on regional issues, community feedback and key local board initiatives and advocacy areas.

15. The Waiheke Local Board also approved advocacy initiatives for the Annual Budget 2023/2024 at the 10 May business meeting (resolution number WHK/2023/1).

16. At its 8 June 2023 meeting, the Governing Body made decisions on the Annual Budget – including a reduction of $4 million to local board operational funding – this requires the Waiheke Local Board to reduce its planned operating spend by $95,623 (giving the Waiheke Local Board $286,870 more funding than proposed in consultation).

Tātaritanga me ngā tohutohu

Analysis and advice

Local board agreement

17. Both staff and the local board have reviewed the local feedback received as part of consultation on the Annual Budget 2023/2024 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the Annual Budget 2023/2024 (Attachment A), including the Local Board Agreement 2023/2024, the message from the chair, and local board advocacy.

Local Fees and Charges

18. It is recommended that local boards adopt the local fees and charges schedule for 2023/2024 (Attachment B).

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

20. Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects the council chooses to progress with will be assessed as part of the relevant reporting requirements.

21. Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impacts, build resilience to climate impacts, and restore the natural environment.

22. Local boards worked with council departments to develop their local board work programmes for 2023/2024 that will be adopted at July business meetings. The draft local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. This report seeks local board adoption of its content for the Annual Budget 2023/2024 and other associated material, including the Local Board Agreement 2023/2024.

Tauākī whakaaweawe Māori

Māori impact statement

24. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.

25. Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant, the wider Māori community.

26. Of those who submitted on the Annual Budget 2023/2024 from the Waiheke Local Board area 34 identified as Māori. No iwi entities from the Waiheke Local Board rohe made a submission to the Annual Budget 2023/2024.

27. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

28. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset-based services (ABS) funding to projects and services for the 2023/2024 financial year.

29. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the10-year Budget 2021-2031), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

30. Funding for ABS is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

31. A local fees and charges schedule for 2023/2024 is adopted alongside the Local Board Agreement 2023/2024. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. Decisions on the local content of the Annual Budget 2023/2024, including the Local Board Agreement 2023/2024 and a local fees and charges schedule for 2023/2024, are required by 22 June 2023 to ensure the Governing Body can adopt the final Annual Budget 2023/2024, including each Local Board Agreement, at its 29 June 2023 meeting.

Ngā koringa ā-muri

Next steps

33. The resolutions of this meeting will be reported to the Governing Body on 29 June 2023 when it meets to adopt the Annual Budget 2023/2024, including 21 local board agreements.

34. It is possible that minor changes may need to be made to the attachments before the Annual Budget 2023/2024 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

35. Local board agreements set the priorities and budget envelopes for each financial year. work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in July 2023.

Ngā tāpirihanga

Attachments