|
Whau Local
Board
21 June 2023
|
|
Draft
Whau Local Board Plan 2023
File No.: CP2023/07561
Te take mō te
pūrongo
Purpose of the report
To adopt the statement of proposal for the Local Board Plan
2023, which includes the draft Local Board Plan 2023 and adopt the summary of
the statement of proposal.
Whakarāpopototanga matua
Executive summary
1. The
Local Government (Auckland Council) Act 2009 requires that each local board
adopt a local board plan by 31 October of the year following the triennial
general election, using the special consultative procedure (SCP) to engage with
their communities.
2. The
consultation period for the SCP will take place from 13 July to 14 August 2023.
3. The
draft Whau Local Board Plan 2023 has been
developed using feedback from the Annual Budget 2023/2024 consultation but
before the Annual Budget 2023/2024 decisions were made.
4. The
consultation process will seek the views and preferences of the public to
inform the final plan.
Ngā tūtohunga
Recommendation/s
That the Whau Local Board:
a) approve
the draft Whau Local Board Plan 2023 for
inclusion in the statement of proposal. (Attachment A)
b) delegate
authority to the Chairperson to approve final changes to the draft Whau Local Board Plan 2023.
c) adopt
the statement of proposal for the
draft Whau Local Board Plan 2023 for public consultation using the special
consultative procedure. (Attachment
C)
d) adopt
the summary of the statement of proposal for the draft Whau Local Board Plan
2023. (Attachment B)
e) approve
the following Have Your Say events for the draft Whau Local Board Plan 2023
during the consultation period:
· Community
hui – Wednesday, 26 July at 5.00 pm – New Lynn War Memorial
Library.
f) delegate
to the following elected members and staff the power and responsibility to hear
from the public through ‘spoken’ (or New Zealand sign language)
interaction, at the council’s public engagement events, during the
consultation period for the draft Whau Local Board Plan 2023:
· local
board members and chairperson
· General
Manager Local Board Services, Local Board Local Area Manager, Local Board
Senior Advisor, Local Board Advisor, Local Board Engagement Advisor
· any
additional staff approved by the General Manager Local Board Services or the
Group Chief Financial Officer.
Horopaki
Context
5. The
Local Government (Auckland Council) Act 2009 states that each local board must:
· adopt
their local board plan by 31 October of the year following an election.
· use
the special consultative procedure (SCP) to engage with their
communities.
6. Local
board plans are strategic documents developed every three years. They set a
direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and
investment decisions. They also influence local board input into regional
strategies and plans, including annual budgets.
7. The
plans inform the development of the council’s 10-year budget. They also
form the basis for development of the annual local board agreement for the
following three financial years and subsequent work programmes.
8. The financial outlook for the council has been
impacted by ongoing broad economic factors such as rising inflation, higher
interest rates, supply chain difficulties and a labour market squeeze as well
as the COVID-19 pandemic impacts. The council consulted
with the public in March 2023 on a proposal to address the then
forecasted budget deficit of $295 million in the council’s Annual Budget
2023/2024, including a proposal to reduce local board funding.
Tātaritanga me ngā
tohutohu
Analysis and advice
9. The
draft Whau Local
Board Plan 2023 (refer Attachment A) has been developed considering:
· previous
community engagement, including engagement on the Annual Budget 2023/2024.
· subject matter
expert advice from the council and other council organisations
· mana whenua and
mataawaka views through a mana whenua hui with Te Kawerau a Maki in February
2023 and a mataawaka hui at Hoani Waititi marae in March 2023.
10. Targeted
consultation was also undertaken in January to April 2023 through various
activities with local community groups.
11. The
draft Whau Local
Board Plan 2023 has been developed while the Annual
Budget 2023/2024 was also being developed. It is possible that some of the
priorities and preferences may need to change as a result of changes to local
board funding.
Key
features
12. The structure of
the 2023 round of local board plans is outlined in figure 1 below. The
key features to this structure are:
· Māori
outcomes and climate action are addressed in separate sections, but also
integrated within the five key strategic areas of the plan
· Each
strategic area has a vision or mission statement to describe the outcome that
the local board is seeking in relation to that area.
· Objectives
are the state that boards are trying to achieve. They key initiatives are
the actions that the local board intends to undertake to achieve those
objectives.
· Objectives
and initiatives are focused on areas where the local board have decision making
authority over and they are accountable for delivering. Where the local
board are not decision makers, these initiatives are included in an advocacy
section.
Figure 1. Local Board Plan Structure.
13. The five key
strategic areas of the draft Whau Local Board Plan 2023 are outlined in figure
2 below.
Figure 2. Draft Whau Local Board
Plan 2023 structure
Engagement
approach for the SCP
14. The
consultation period will run from 13 July to 14 August 2023.
15. Whau Local Board
has a ‘Have Your Say’ community hui scheduled for Wednesday, 26
July at 5.00 pm at the New Lynn War Memorial Library in Memorial Square, New
Lynn.
16. The special consultative procedure requires the council to
provide an opportunity for people to present their views to the council in a
manner that enables ‘spoken (or New Zealand sign language)
interaction’ between the person and the council’s decision-makers
or their official delegates. The recommended Have Your Say event in New Lynn,
along with the recommended delegation to elected members and staff to
hear from the public in relation to the local board agreement, provides the opportunity for this spoken interaction.
Consultation
documentation and translations
17. To support people
to be able to provide feedback in a way that suits them, information will be
provided online and in hard copy.
18. Hard copies and feedback
forms will be available at all libraries and service centres or on request by
calling 09 301 0101.
19. The draft local
board plan will be available to view online at akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.
20. To
enable a wide reach across diverse communities, the feedback form and the summary of the statement of proposal will be translated into Simplified Chinese, Samoan and Hindi.
Methods
for obtaining feedback
21. Feedback
will be gathered through the channels described below:
· online submission via akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.
· Have Your Say face-to-face engagement events (spoken interaction)
· written submissions, for example pro formas and letters received by
post or email
· verbal submission through telephone by calling 09 301 0101.
· partnerships with community partners to obtain feedback from our diverse/hard to reach communities.
Processing
feedback
22. Feedback
will be analysed and collated for local board members to consider prior to
making decisions on the final local board plan.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
23. The draft Whau
Local Board Plan 2023 reflects the impacts of predicted climate change. It considers
such impacts as increasing temperatures, rising sea levels and changing
rainfall patterns on the local board area.
24. The plan includes a
section for Climate Action, as well as these considerations being addressed
throughout the plan. Specific objectives and initiatives in the plan include:
· Improve
adaptive capacity:
o Support
people and community partners to improve local resilience through projects
focused on lessening the impacts of climate change and environmental education
· Increase
community support for climate action amongst diverse populations:
o Engage
with communities to demonstrate positive outcomes through climate action
participation
· Reduce
carbon emissions, waste, etc.:
o Support
programs that deliver on low carbon and waste reduction goals
o Advocate
for sustainable development/building practices and reduced transport related
carbon emissions through improved active and public transport options
· Improve
environmental quality and lessen climate-related issues:
o Enable
participation in environmental and ecological improvement programmes and
projects
o Advocate
for infrastructure, projects and plans that achieve related climate action
goals
25. The impact on the
climate from the process of engagement has been considered. Digital feedback
will be encouraged where possible, and printing of hard copies will be limited.
The ability to provide feedback from any location reduces the need to travel to
a specific location.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
26. The approval of the
Whau draft Local Board Plan 2023 for public consultation will provide the local
board with feedback on the communities’ aspirations on the direction the
local board intends to take. Planning and operational areas of the council have
taken part in the development and review of the draft plans.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
27. The local
board’s views have informed the development of the draft Whau Local Board
Plan 2023 through a series of workshops from November 2022 to June 2023.
Tauākī whakaaweawe
Māori
Māori impact statement
28. Staff engaged with
mana whenua using a coordinated, region-wide approach, enabling all 19
Tāmaki mana whenua to be involved during the early engagement phase of the
Local Board Plans project, commencing late 2022.
29. This engagement
approach has been developed in close consultation with Ngā
Mātārae.
30. During early
engagement all mana whenua were asked to indicate which local areas they were
specifically interested in. This advice has guided subsequent engagement
led by Engagement Advisors.
31. Te Kawerau a Maki
are mana whenua in this local board area:
32. Key aspects of the
engagement approach have included the commencement of early engagement on local
board plan development, the Annual Budget consultation and early engagement on
draft local board plans, which is currently under way.
33. The following
engagement has taken place with mana whenua whose area of interest includes the
Whau Local Board area.
· Hui with Te
Kawerau a Maki and Henderson-Massey, Waitākere Ranges and Whau local
boards in February 2023.
34. Engagement with
mataawaka has been conducted in-line with engagement plans, developed and
delivered by Local Board Engagement Advisors.
35. The following
engagements with mataawaka have taken place:
· West-wide hui
at Hoani Waititi Marae alongside Waitākere Ranges and Henderson-Massey
local boards in March 2023.
36. The local board and
local board staff have considered existing feedback on several matters from
mana whenua and mataawaka and this has included reviewing past mana whenua and
mataawaka submissions to Auckland Council, including the recent Annual Budget
2023/2024 submissions.
37. Mana whenua and
mataawaka aspirations and priorities include:
· community
wellbeing.
· the
environment, particularly the lack of water infrastructure care in west
Auckland.
· a
united west voice so that local board boundaries do not affect delivery on the
aspirations of the Māori community in the west.
· whakawhanaungatanga
· housing
and education
38. These views have
been considered in the draft Whau Local Board Plan 2023.
39. Mana whenua are
currently being invited to provide feedback on draft local board plans both
directly to local boards and via the SCP.
40. Mataawaka are being
encouraged to make formal submissions via the SCP.
Ngā ritenga
ā-pūtea
Financial implications
41. Budget to implement
initiatives and projects is confirmed through the annual plan budgeting
process. The local board plans inform this process.
42. The total
engagement budget for Whau Local Board is $8,800, which is provided for in the
Local Board Services group budget.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
43. There is a risk in
approving the draft Whau Local Board Plan 2023 for public consultation while
the full social and economic effects of any operational funding reductions on
the community are not yet determined. The consultation process will seek the
views and preferences of the public to inform the final plan
Ngā koringa ā-muri
Next steps
44. Following adoption,
the statement of proposal, including the draft Whau Local Board Plan 2023, will
be available for public consultation from 13 July to 14 August 2023.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Draft Whau Local Board Plan 2023
|
15
|
|
b⇩
|
Summary of Statement of Proposal
|
57
|
|
c⇩
|
Whau Local Board Plan 2023 Summary for Consultation
|
59
|
Ngā kaihaina
Signatories
|
Authors
|
Brenda Tang - Senior Local Board Advisor
Antonina Georgetti - Local Board Advisor
|
|
Authorisers
|
Adam Milina - Local Area Manager
|
|
Whau Local Board
21 June 2023
|
|
Adoption of the Whau Local Board
Agreement 2023/2024
File No.: CP2023/07289
Te take mō te
pūrongo
Purpose of the report
1. To adopt the local content for the Annual Budget, which includes the
Whau Local Board Agreement 2023/2024, the message from the chair, and local
board advocacy.
2. To adopt a local fees and charges schedule for 2023/2024.
Whakarāpopototanga matua
Executive summary
3. Each
financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board
area.
4. From 28 February to 28 March 2023, council consulted on the proposed
Annual Budget 2023/2024. Local boards considered this feedback and then held
discussions with the Governing Body on 17 May 2023 on regional issues,
community feedback, key local board initiatives and advocacy areas.
5. Local boards have now considered local content for the Annual Budget
2023/2024 which includes a
local board agreement, a message from the chair, and local board advocacy, as
well as a local fees and charges schedule for 2023/2024.
6. On 29 June 2023, the Governing Body will meet to adopt Auckland
Council’s Annual Budget 2023/2024, including 21 local board agreements.
Ngā tūtohunga
Recommendation/s
That the Whau Local Board:
a) adopt
the local content for the Annual Budget, which includes the Whau Local Board
Agreement 2023/2024, the message from the chair, and approved local board
advocacy (Attachment A)
b) adopt
a local fees and charges schedule for 2023/2024 (Attachment B)
c) delegate authority to the Chair to make any final changes to the
local content for the Annual Budget 2023/2024 (the Whau Local Board Agreement
2023/2024, message from the chair, and local board advocacy)
d) note that the resolutions of this meeting
will be reported back to the Governing Body when it meets to adopt the Annual
Budget 2023/2024, including each Local Board Agreement,
on 29 June 2023.
Horopaki
Context
7. Local board plans are strategic documents that are developed every
three years to set a direction for local boards. Local board plans outline the
priorities and preferences of the communities within the local board area in respect
of the level and nature of local activities to be provided by the Auckland
Council over a 3-year period, and provide the basis for the development of
annual local board agreements. For each financial year,
Auckland Council must also have a local board agreement, as agreed between the
Governing Body and the local board, for each local board area.
8. Throughout the development of the Annual Budget 2023/2024, local
board chairs (or delegated local board representatives) have had the
opportunity to attend Governing Body workshops on key topics and provide local
board views on regional issues being considered as part of the Annual Budget
2023/2024.
9. Auckland Council has faced ongoing budget challenges, and recent and
rapid increases in inflation and interest rates have placed significant
pressure on the council’s financial position.
10. From
28 February to 28 March 2023, the council consulted with the public on a
proposal to address the forecasted budget deficit of $295 million in the
council’s Annual Budget 2023/2024. The council’s
proposed response to mitigate the budget pressures for 2023/2024 included a
proposed reduction of $16 million to local board operational funding –
this would require the Whau Local Board to reduce its planned operating spend
by $669,459.
11. Several opportunities were provided to engage with the community and
seek feedback on both regional and local proposals.
These included popped up at local events, attended meetings, and organised hui
with our communities, and had ways for our locals to provide feedback in
hardcopy and online including at our public libraries, so we could find out
what was important to them Several locally held events and meetings were held
in the Whau Local Board area.
12. A report analysing
the feedback on local board priorities, as well as feedback from those living
in the local board area related to the regional issues, was included as an
attachment on the 10 May business meeting agenda.
13. Local
boards considered this feedback, and then held discussions with the Governing
Body at a workshop on 17 May 2023 on regional issues, community feedback and
key local board initiatives and advocacy areas.
14. The Whau Local Board also approved advocacy initiatives for the
Annual Budget 2023/2024 at the 10 May business meeting
(resolution number WH/2023/51).
15. At
its 8 June 2023 meeting, the Governing Body made decisions on the Annual Budget
– including a reduction of $4 million to local board operational funding
– this requires the Whau Local Board to reduce its planned operating
spend by $184,661 (Giving the Whau Local Board $484,798 more funding than
proposed in consultation).
Tātaritanga me ngā
tohutohu
Analysis and advice
Local board agreement
16. Both staff and the
local board have reviewed the local feedback received as part of consultation
on the Annual Budget 2023/2024 and local boards have
received a report analysing the local feedback. It is now recommended that
local boards adopt local content for the Annual Budget 2023/2024
(Attachment A), including the Local Board Agreement 2023/2024,
the message from the chair, and local board advocacy.
Local Fees and Charges
17. The Whau Local
Board provides venue hire and bookable space services through Digital and
Community Services and Connected Communities.
18. An inflationary
increase of 7.5 per cent for these local fees and charges is proposed.
19. It
is recommended that local boards adopt the local fees and charges schedule for 2023/2024 (Attachment B).
Tauākī whakaaweawe
āhuarangi
Climate impact statement
20. The decisions
recommended in this report are procedural in nature and will not have any
climate impacts themselves.
21. Some of the
proposed projects in the Local Board Agreement may have climate impacts. The
climate impacts of any projects the council chooses to progress with will be
assessed as part of the relevant reporting requirements.
22. Some of the
proposed projects in the Local Board Agreement will be specifically designed to
mitigate climate impacts, build resilience to climate impacts,
and restore the natural environment.
23. Local boards worked
with council departments to develop their local board work programmes for 2023/2024 that will be adopted at July business meetings. The
draft local board work programmes help inform the local board agreements.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
24. This
report seeks local board adoption of its content for
the Annual Budget 2023/2024 and other associated material, including the Local Board
Agreement 2023/2024.
Tauākī whakaaweawe
Māori
Māori impact statement
25. Many
local board decisions are of importance to and impact on Māori. Local board agreements and the
Annual Budget are important tools that enable and can demonstrate the
council’s responsiveness to Māori.
26. Local
board plans, which were developed in 2020 through engagement with the community
including Māori, form the
basis of local priorities. There is a need to continue to build relationships between local boards
and iwi, and where relevant, the wider Māori community.
27. Of
those who submitted on the Annual Budget 2023/2024 from the Whau Local Board area 8 per cent
identified as Māori. One
iwi entity from the Whau Local Board rohe also made a submission to the Annual
Budget 2023/2024. These submissions were provided
to the local board for consideration at local board workshops during the
development of their local board agreement.
28. Ongoing
conversations will assist local boards and Māori to understand each
other’s priorities and issues. This in turn can influence and encourage
Māori participation in the council’s decision-making processes.
Ngā ritenga
ā-pūtea
Financial
implications
29. The
local board agreement includes
the allocation of locally driven initiatives (LDI) funding and asset-based
services (ABS) funding to projects and services for the 2023/2024 financial
year.
30. LDI funding is
discretionary funding allocated to local boards based on the Local Board
Funding Policy (included in the10-year Budget 2021-2031), which local boards
can spend on priorities for their communities. Local boards can also utilise
LDI funding to increase local levels of service if they wish to do so.
31. Funding
for ABS is allocated by the Governing Body to local boards based on current
levels of service to run and maintain local assets and services including
parks, pools and recreation facilities, community facilities, and libraries.
32. A
local fees and charges schedule for 2023/2024 is adopted alongside the
Local Board Agreement 2023/2024. The fees and charges have
been formulated based on region-wide baseline service levels and revenue
targets. Where fees and charges are amended by a local board that results in
lower revenue for the council, the shortfall will need to be made up by either
allocating LDI funds or reducing expenditure on other services to balance
overall budgets.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
33. Decisions on the local content of the Annual Budget 2023/2024, including the Local
Board Agreement 2023/2024 and a local fees and charges schedule for 2023/2024,
are required by 22 June 2023 to ensure the Governing Body can adopt the final
Annual Budget 2023/2024, including
each Local Board Agreement, at its 29 June 2023 meeting.
Ngā koringa ā-muri
Next steps
34. The
resolutions of this meeting
will be reported to the Governing Body on 29 June 2023 when it meets to adopt
the Annual Budget 2023/2024, including 21 local board agreements.
35. It
is possible that minor changes may need to be made to the attachments before
the Annual Budget 2023/2024 is adopted, such as correction of any errors identified and minor
wording changes. Staff therefore recommend that the local board delegates
authority to the Chair to make any final changes if necessary.
36. Local
board agreements set the priorities and budget envelopes for each financial
year. work programmes then detail the activities that will be delivered within
those budget envelopes. Work programmes will be agreed between local boards and
operational departments at business meetings in July 2023.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Local content to support the Annual Budget 2023/2024:
o Local Board Agreement
2023/2024
o Message from the
Chair
o Local board advocacy
|
71
|
|
b⇩
|
Local fees and charges schedule 2023/2024
|
83
|
Ngā kaihaina
Signatories
|
Authors
|
Brenda Tang - Senior Local Board Advisor
Renee Burgers - Lead Advisor Plans and Programmes
Antonina Georgetti - Local Board Advisor
|
|
Authorisers
|
Adam Milina - Local Area Manager
Louise Mason - General Manager Local Board Services
|
