Whau Local Board

OPEN MINUTES

Minutes of an extraordinary meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 21 June 2023 at 1.00pm.

Te Hunga kua Tae mai | present

Chairperson	Kay Thomas
Deputy Chairperson	Fasitua Amosa
Members	Ross Clow
	Catherine Farmer
	Sarah Paterson-Hamlin
	Warren Piper

TE HUNGA KĀORE I TAE MAI | ABSENT

Member

Susan Zhu

Whau Local Board 21 June 2023

1          Nau mai | Welcome

Chairperson Kay Thomas opened the meeting with a karakia.

2          Ngā Tamōtanga | Apologies

Resolution number WH/2023/63

MOVED by Chairperson K Thomas, seconded by Member S Paterson-Hamlin:

That the Whau Local Board:

a) whakaae / accept the apology from member S Zhu for absence.

CARRIED

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of elected members of the Whau Local Board:

Member	Organisation	Position
Kay Thomas	· New Lynn Citizens Advice Bureau · Western Quilters · Citizens Advice Bureau Waitākere Board · Literacy Waitākere · West Auckland Heritage Conference · Whau Wildlink Network	Volunteer Member Chair Board member Committee member Member
Fasitua Amosa	· Equity NZ · Massive Theatre Company · Avondale Business Association	Vice President Board member A family member is the Chair
Ross Clow	· Portage Licensing Trust · Te Whau Coastal Walkway  Environmental Trust · Bay Olympic Sports Club · Forest and Bird Society · Waitākere Ranges Protection Society · New Lynn Heritage Protection Society · Trust Community foundation Limited · Karekare Surf Lifesaving Club · Libraries	Trustee Patron Life Member Member Member Member Trustee Member A family member is a Librarian
Catherine Farmer	· Avondale-Waterview Historical Society · Blockhouse Bay Historical Society · Blockhouse Bay Bowls · Forest and Bird organisation · Grey Power	Member Member Patron Member Member
Sarah Paterson-Hamlin	· New Zealand Down Syndrome Association	Employee
Warren Piper	· New Lynn RSA · New Lynn Business Association	Associate member Member
Susan Zhu	· Chinese Women Association of New Zealand · Chinese Medicine Council of New Zealand	Member / Legal Advisor Member / Deputy Chair

External Organisations	Lead	Alternate
The Avondale Business Association	Kay Thomas	Ross Clow
The Blockhouse Bay Business Association	Warren Piper	Sarah Paterson-Hamlin
The New Lynn Business Association	Warren Piper	Kay Thomas
The Rosebank Business Association	Warren Piper	Fasitua Amosa
The Whau Coastal Walkway Environmental Trust	Ross Clow	Sarah Paterson-Hamlin

4

Draft Whau Local Board Plan 2023

Resolution number WH/2023/64 MOVED by Chairperson K Thomas, seconded by Member W Piper: That the Whau Local Board: a)      whakaae / approve the draft Whau Local Board Plan 2023 for inclusion in the statement of proposal (Attachment A). b)      tautapa / delegate authority to the Chairperson to approve final changes to the draft Whau Local Board Plan 2023. c)      whai / adopt the statement of proposal for the draft Whau Local Board Plan 2023 for public consultation using the special consultative procedure (Attachment B). d)      whai / adopt the summary of the statement of proposal for the draft Whau Local Board Plan 2023 (Attachment C). e)      whakaae / approve the following Have Your Say events for the draft Whau Local Board Plan 2023 during the consultation period: i) Community hui – Wednesday, 26 July at 5.00pm, New Lynn War Memorial Library, 3 Memorial Drive, New Lynn. f)       tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ interaction, at the council’s public engagement events, during the consultation period for the draft Whau Local Board Plan 2023: ii) local board members and chairperson iii) General Manager Local Board Services, Local Board Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor iv) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer. CARRIED

5	Adoption of the Whau Local Board Agreement 2023/2024
	An updated version of the Whau Local Board Agreement 2023/2024 was tabled, and a copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WH/2023/65 MOVED by Chairperson K Thomas, seconded by Member R Clow: That the Whau Local Board: a)      whai / adopt the local content for the Annual Budget, which includes the Whau Local Board Agreement 2023/2024, the message from the chair, and approved local board advocacy as tabled. b)      whai / adopt a local fees and charges schedule for 2023/2024 (Attachment B). c)      tautapa / delegate authority to the Chair to make any final changes to the local content for the Annual Budget 2023/2024 (the Whau Local Board Agreement 2023/2024, message from the chair, and local board advocacy). d)      tuhi ā-taipitopito / note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2023/2024, including each Local Board Agreement, on 29 June 2023. CARRIED
	Attachments a     Whau Local Board Agreement 2023/2024 - updated and tabled

1.08 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................