Agenda of Albert-Eden Local Board - Thursday, 22 June 2023

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Albert-Eden Local Board:

a) confirm the minutes of its ordinary meeting held on Thursday, 25 May 2023, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Chelsey Harnell - Auckland Programme Manager, Big Brothers, Big Sisters Auckland

Te take mō te pūrongo

Purpose of the report

1. To enable an opportunity for Chelsey Harnell - Auckland Programme Manager, Big Brothers, Big Sisters Auckland, to deliver a presentation during the Deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Chelsey Harnell - Auckland Programme Manager, Big Brothers, Big Sisters Auckland, will be in attendance to deliver a presentation outlining the organisation’s work within the local community pairing children aged 6-12 years old with vetted and trained volunteer mentors within the community. The type of mentoring provides valuable support to children and helps to ensure they reach their potential and have stable support in their lives.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) thank Chelsey Harnell - Auckland Programme Manager, Big Brothers, Big Sisters Auckland, for her attendance and Deputation presentation regarding the organisation’s child mentoring programme.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Albert-Eden Local Board

22 June 2023

Adoption of the Albert-Eden Local Board Agreement 2023/2024

File No.: CP2023/07370

Te take mō te pūrongo

Purpose of the report

1. To adopt the local content for the Annual Budget, which includes the Albert-Eden Local Board Agreement 2023/2024, the message from the chair, and local board advocacy.

2. To adopt a local fees and charges schedule for 2023/2024.

Whakarāpopototanga matua

Executive summary

3. Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

4. From 28 February to 28 March 2023, council consulted on the proposed Annual Budget 2023/2024. Local boards considered this feedback and then held discussions with the Governing Body on 17 May 2023 on regional issues, community feedback, key local board initiatives and advocacy areas.

5. Local boards have now considered local content for the Annual Budget 2023/2024 which includes a local board agreement, a message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2023/2024.

6. Early adoption of some work programme items that rely on funding in July 2023 are also outlined.

7. On 29 June 2023, the Governing Body will meet to adopt Auckland Council’s Annual Budget 2023/2024, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) adopt the local content for the Annual Budget, which includes the Albert-Eden Local Board Agreement 2023/2024, the message from the chair, and approved local board advocacy (Attachment A).

b) adopt a local fees and charges schedule for 2023/2024 (Attachment B).

c) approve work programme activities relating to local board agreement performance measures and to community groups who rely on funding in July 2023 (Attachment C).

d) delegate authority to the Chair to make any final changes to the local content for the Annual Budget 2023/2024 (the Albert-Eden Local Board Agreement 2023/2024, message from the chair, and local board advocacy)

e) note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2023/2024, including each Local Board Agreement, on 29 June 2023.

Horopaki

Context

8. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans outline the priorities and preferences of the communities within the local board area in respect of the level and nature of local activities to be provided by the Auckland Council over a 3-year period, and provide the basis for the development of annual local board agreements. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

9. Throughout the development of the Annual Budget 2023/2024, local board chairs (or delegated local board representatives) have had the opportunity to attend Governing Body workshops on key topics and provide local board views on regional issues being considered as part of the Annual Budget 2023/2024.

10. Auckland Council has faced ongoing budget challenges, and recent and rapid increases in inflation and interest rates have placed significant pressure on the council’s financial position.

11. From 28 February to 28 March 2023, the council consulted with the public on a proposal to address the forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024. The council’s proposed response to mitigate the budget pressures for 2023/2024 included a proposed reduction of $16 million to local board operational funding – this would require the Albert-Eden Local Board to reduce its planned operating spend by $766,000.

12. One locally held event was held in the Albert-Eden Local Board area to engage with the community and seek feedback on both regional and local proposals.

13. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 11 May business meeting agenda.

14. Local boards considered this feedback, and then held discussions with the Governing Body at a workshop on 17 May 2023 on regional issues, community feedback and key local board initiatives and advocacy areas.

15. The Albert-Eden Local Board also approved advocacy initiatives for the Annual Budget 2023/2024 at the 11 May business meeting (resolution number AE/2023/69).

16. At its 8 June 2023 meeting, the Governing Body made decisions on the Annual Budget 2023/2024 including a reduction of $4 million to local board operational funding. This requires the Albert-Eden Local Board to reduce its planned operating spend by $210,010, giving the Albert-Eden Local Board $555,678 more funding than proposed in consultation.

Tātaritanga me ngā tohutohu

Analysis and advice

Local board agreement

17. Both staff and the local board have reviewed the local feedback received as part of consultation on the Annual Budget 2023/2024 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the Annual Budget 2023/2024 (Attachment A), including the Local Board Agreement 2023/2024, the message from the chair, and local board advocacy.

Local Fees and Charges

18. It is recommended that local boards adopt the local fees and charges schedule for 2023/2024 (Attachment B).

Early adoption of work programme activities

19. Local board work programmes outline activities, projects, budgets and timelines. Work programmes are usually approved in June for delivery at the start of the financial year (1 July 2023).

20. Due to the proposal in the Annual Budget consultation document to reduce local board funding, the budget available for local board work programmes was not confirmed until the Governing Body decision on 8 June 2023. To allow time for advice to be prepared after this decision, this year the work programmes will be approved in July.

21. The local work programme activities that local boards are recommended to approve align with the performance measures in Local Board Agreements and to community groups who rely on locally driven initiative (LDI) funding in July 2023 (Attachment C).

22. These activities for the Albert-Eden local board are:

· ID534, Climate Action Programme, $30,000

· ID535, Eco Neighbourhoods, $34,650.

23. More information on these activities are available in Attachment C.

24. Early adoption of funding for community partners who manage venues through Asset-Based Services (ABS) funding is outlined is a separate report on this agenda.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

26. Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects the council chooses to progress with will be assessed as part of the relevant reporting requirements.

27. Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impacts, build resilience to climate impacts, and restore the natural environment.

28. Local boards worked with council departments to develop their local board work programmes for 2023/2024 that will be adopted at July business meetings. The draft local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. This report seeks local board adoption of its content for the Annual Budget 2023/2024 and other associated material, including the Local Board Agreement 2023/2024.

Tauākī whakaaweawe Māori

Māori impact statement

30. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.

31. Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant, the wider Māori community.

32. Of those who submitted on the Annual Budget 2023/2024 from the Albert-Eden Local Board area 345 identified as Māori.

33. Thirteen of the 19 mana whenua entities responded to the Auckland Council’s proposals for the Annual Budget 2023/2024. Those with connection to the Albert-Eden Local Board and provided feedback are: Ngaati Whanaunga Incorporated Society, Ngāti Pāoa Trust Board, Ngāti Tamaoho Settlement Trust, Ngāti Tamaterā Treaty Settlement Trust, Te Ara Rangatū o te Iwi o Ngāti Te Ata – Waiohua, Te Ākitai Waiohua Settlement Trust, Te Kawerau Iwi Settlement Trust and Te Rūnanga o Ngāti Whātua.

34. These submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.

35. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

36. The local board agreement includes the allocation of Locally-driven Initiatives (LDI) funding and Asset-Based Services (ABS) funding to projects and services for the 2023/2024 financial year.

37. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the10-year Budget 2021-2031), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

38. Funding for ABS is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

39. A local fees and charges schedule for 2023/2024 is adopted alongside the Local Board Agreement 2023/2024. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. Decisions on the local content of the Annual Budget 2023/2024, including the Local Board Agreement 2023/2024 and a local fees and charges schedule for 2023/2024, are required by 22 June 2023 to ensure the Governing Body can adopt the final Annual Budget 2023/2024, including each Local Board Agreement, at its 29 June 2023 meeting.

Ngā koringa ā-muri

Next steps

41. The resolutions of this meeting will be reported to the Governing Body on 29 June 2023 when it meets to adopt the Annual Budget 2023/2024, including 21 local board agreements.

42. It is possible that minor changes may need to be made to the attachments before the Annual Budget 2023/2024 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

43. Local board agreements set the priorities and budget envelopes for each financial year. work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in July 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Local content to support the Annual Budget 2023/2024: o Local Board Agreement 2023/2024 o Message from the Chair o Local board advocacy	15
b ⇩	Local fees and charges schedule 2023/2024	27
c ⇩	Local board work programme activities for adoption in June 2023	29

Ngā kaihaina

Signatories

Authors

Renee Burgers – Lead Plans and Programmes

Emma Reed - Senior Local Board Advisor

Authorisers

Louise Mason – General Manager – Local Board Services

Nina Siers - Local Area Manager

Albert-Eden Local Board

22 June 2023

Community Partners Interim Service and Funding Approach for 2023/2024

File No.: CP2023/05741

Te take mō te pūrongo

Purpose of the report

1. To approve an interim service and funding approach for community partners from 1 July 2023.

Whakarāpopototanga matua

Executive summary

2. The Albert-Eden Local Board partners with community organisations to manage venues through Asset-Based Services (ABS) funding. Some of its funding agreements expire on 30 June 2023.

3. Due to current Auckland Council budget constraints, the nature of these arrangements going forward are ambiguous while the local board work programme 2023/2024 is being developed. Therefore, key concerns for partners are:

· council’s expectation of service delivery from 1 July 2023

· levels of activity they will deliver

· funding they will receive from 1 July 2023

· their responsibilities as employers, especially if funding levels (and consequently staffing levels) change.

4. Connected Communities is establishing a refreshed approach to procure community venue partners to ensure the council partners with groups who can drive change and best deliver to the council’s strategies. This programme is being developed and will be ready for local board decision making in 2024.

5. The recommended approach for community partners is to clarify services should continue until at least 30 June 2024 when a procurement process can take place, through Community Centre Management Agreements with a 12-month term for 2023/2024.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) approve a Service Agreement with Young Men’s Christian Association of Auckland Incorporated (YMCA North Inc.) for a term beginning 1 July 2023 and ending 30 June 2024, with the associated funding:

i. $12,291.93 to manage access to Mt Albert Community Centre.

Horopaki

Context

6. Community partners are funded to manage access and activation of community centres and halls through various agreements which usually have a tenure of three to five years.

7. Auckland Council is facing major financial challenges and needs to overcome a budget shortfall of $295 million for the 2023/2024 financial year. To respond to this, the Governing Body approved a proposal to reduce local board operating funding by $16 million.

8. While the annual local board work programme for 2023/2024 is being developed, there is uncertainty amongst partners and the community over whether funding and services will continue from 1 July 2023.

9. A reduction or discontinuation of funding would have a significant impact on current services, and partners would require time to communicate any change with their customers and community.

10. Partners are also employers and their ability to pay wages could be impacted if funding is changed from 1 July 2023. To follow good practice, partner organisations will require time and funding to follow appropriate employment processes, if required.

Tātaritanga me ngā tohutohu

Analysis and advice

Interim service delivery for community partners

11. Community partners are funded under a Community Centre Management Agreement (CCMA) or a Service Agreement with a term that tends to be between three and five years.

12. A refreshed approach to partnering with community groups is being developed to be implemented in 2024/2025. This will involve regularly reviewing partnerships once CCMA or Service Agreement terms have ended and undertaking procurement processes that drive for change. Therefore, a different approach is required for the continuity of service for community partners from 1 July 2023.

13. Options have been developed for an interim service approach to community partners.

Table One: Options for an interim service approach to community partners in Albert-Eden Local Board

Options	Option 1: Status quo	Option 2: Provide funding for first quarter of 2023/2024 pro rata	Recommended approach Option 3: Provide funding and certainty to community partners for a further 12 months
Detail	Take no action and defer funding decision until the local board approves its work programme for 2023/2024 in July 2023	Provide a proportionate interim payment for the first quarter of 2023/2024 (12 weeks of the annual amount)	Enter a new Service Agreement with community venue partners for a term of 12 months and undertake a procurement process within the 12-month term
Funding	No interim funding would be required	Funding required to cover quarter one of 2023/2024 (12 weeks of the annual amount) Interim amounts would be based on approved 2022/2023 budgets	Funding required for community venue partners under a Service Agreement of 12 months
Implications	· Lack of certainty that partners can provide a service to the community from 1 July 2023. · By deferring a decision until late July 2023, there may be a gap in service provision. · If funding for partners is discontinued in 2023/2024, partners may not be able to work through timely and appropriate employment processes in the first quarter of the financial year.	· Provides partners with the certainty that they can follow appropriate employment procedures in the first quarter of 2023/2024 if staffing is impacted by reduced or discontinued funding. · Provides minimal certainty for partners and the community about continuity of service.	· Provides certainty of service provision · Allows staff to provide quality and timely advice to the local board on the upcoming procurement programme. · A procurement process can be undertaken within the 12-month term to review the funding amount, the current partnerships, and the best use of assets and service delivery model. · This timeline will be more appropriate considering local board and staff capacity.

14. At present, Albert-Eden Local Board partners with one community organisation who manages a council-owned community centre under a Service Agreement that expires 30 June 2023:

Table Two: Community partners managing venues in Albert-Eden with contracts expiring 30 June 2023

Partner	Venues they manage	Current CCMA term	Funding they receive over 12 months
Young Men’s Christian Association of Auckland Incorporated (YMCA North Inc.)	Mt Albert Community Centre	1 year	$12,291.93

15. The recommended approach will enable community partners to continue to manage access and activation to their venues from 1 July 2023 to 30 June 2024, to ensure continuity of service for the community.

16. During the 2023/2024 financial year, staff will develop a procurement programme and return to the local board with options and advice regarding the future use of these community venues, and a corresponding procurement process to confirm the best partner to support local board aspirations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Local community services and venues create a stronger sense of place and foster localism and place-based approaches. This has a positive impact on our resilience to climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. Connected Communities manages the relationships and contracts with community partners. Subject to the outcome of this decision, staff will work with Parks & Community Facilities to manage implications for council owned assets.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Partner-led community centres and services support the delivery of the Albert-Eden Local Board plan, in particular:

· Outcome 1: Resilient, connected, and empowered communities who value diversity

· Outcome 5: Parks and community facilities meet a wide range of needs.

Tauākī whakaaweawe Māori

Māori impact statement

20. Te Kaunihera o Tāmaki Makaurau is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

21. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan 2050, the 10-year Budget Plan 2021-2031 (Long-term Plan), the Auckland Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, the council’s Māori Responsiveness Framework.

22. Partner-led community services enable locally responsive activities, promoting participation, inclusion, and connection for all Aucklanders, including Māori.

23. A Service Agreement includes key performance indicators (KPIs), which require community partners to engage with Māori, and where appropriate support the delivery of programmes that local iwi may wish to run in the facility.

Ngā ritenga ā-pūtea

Financial implications

24. The recommended options require a total commitment of $12,291.93 from the Albert-Eden Local Board’s ABS Opex budget in advance of the approval of the 2023/2024 local board work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk	Mitigation
A decision could preempt significant budgetary decisions	This is an interim approach and leaves room for decisions pending local board work programme approval to be actioned from 1 July 2024
The recommended approach may not provide sufficient certainty for partners	Staff will maintain regular communication with partners, providing updates on the annual plan process and outcomes so that they will have at least three months (i.e. the first quarter of 2023/2024) to prepare for any changes

Ngā koringa ā-muri

Next steps

25. If the local board agrees with the staff recommendation, a Service Agreement will be signed, and funding will be administered.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Julia Craig - Place & Partner Specialist

Kevin Marriott - Head of Community Delivery

Authorisers

Mirla Edmundson - General Manager Connected Communities

Nina Siers - Local Area Manager

Albert-Eden Local Board

22 June 2023

Draft Albert-Eden Local Board Plan 2023

File No.: CP2023/08012

Te take mō te pūrongo

Purpose of the report

1. To adopt the statement of proposal for the Local Board Plan 2023, which includes the draft Local Board Plan 2023 and adopt the summary of the statement of proposal.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board adopt a local board plan by 31 October of the year following the triennial general election, using the special consultative procedure (SCP) to engage with their communities.

3. The consultation period for the SCP will take place from 13 July to 14 August 2023.

4. The draft Albert-Eden Local Board Plan 2023 has been developed using feedback from the Annual Budget 2023/2024 consultation but before the Annual Budget 2023/2024 decisions were made.

5. The consultation process will seek the views and preferences of the public to inform the final plan.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) approve the draft Albert-Eden Local Board Plan 2023 for inclusion in the statement of proposal (Attachment A).

b) delegate authority to the Chairperson to approve final changes to the draft Albert-Eden Local Board Plan 2023.

c) adopt the statement of proposal for public consultation using the special consultative procedure (Attachment C).

d) adopt the summary of the statement of proposal (Attachment B).

e) approve the following Have Your Say event during the consultation period:

i) Albert-Eden Local Board Plan Have Your Say, Monday 31 July 5:00-6:00pm, Mt Eden War Memorial Hall, Chamber Room. 489 Dominion Road, Mt Eden.

f) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

i) local board members and chairperson

ii) General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

Horopaki

Context

6. The Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt their local board plan by 31 October of the year following an election

· use the special consultative procedure (SCP) to engage with their communities.

7. Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

8. The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

9. The financial outlook for the council has been impacted by ongoing broad economic factors such as rising inflation, higher interest rates, supply chain difficulties and a labour market squeeze as well as the COVID-19 pandemic impacts. The council consulted with the public in March 2023 on a proposal to address the then forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024, including a proposal to reduce local board funding.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The draft Albert-Eden Local Board Plan 2023 (refer Attachment A) has been developed considering:

· previous community engagement, including engagement on the Annual Budget 2023/2024.

· subject matter expert advice from the council and other council organisations

· mana whenua and mataawaka views

· insights gathered by local board members attendances at events, meetings and regular engagement with community groups.

11. The draft Albert-Eden Local Board Plan 2023 has been developed while the Annual Budget 2023/2024 was also being developed. It is possible that some of the priorities and preferences may need to change as a result of changes to local board funding.

Key features

12. The draft Albert-Eden Local Board Plan 2023 includes an overall vision, objectives, initiatives and advocacy for five key strategic areas. The overall vision and objectives are outlined below.

13. Our People: Our people are thriving, have a strong sense of connection to Albert-Eden and celebrate our differences. Te ao Māori is valued and reflected in the rohe. Objectives that the local board aims to achieve are:

· We celebrate and value diversity, making sure everyone is included

· Communities of greatest need are a focus of support

· Foster te ao Māori.

14. Our Environment: Our natural environment is valued and cared for, people feel a connection to our local parks, awa (streams) and coast and are involved in improving for them. Individuals, households, neighbourhoods, businesses and communities adopt climate-friendly practices and transition to low carbon, sustainable lifestyles. Objectives that the local board aims to achieve are:

· The natural environment is cared for and valued

· Water quality in Te Auaunga / Oakley Creek, Waitiītiko / Meola Creek and the Waitematā Harbour improves

· Water is managed to reduce risks to people and property

· People live low carbon lives and know how to take climate action.

15. Our Community: Our communities have the places and activities that enhance their lifestyles. There is strong local leadership and participation in decision-making processes. Our community is resilient and supportive, particularly through times of change and challenge, so we can thrive. Objectives that the local board aims to achieve are:

· Our parks and open space meet the needs of our changing and growing population

· Transition our services and facilities to meet the needs of our changing community

· Our community knows how to get involved and feels heard

· Resilient communities who have strong local connections, support each other and can tackle challenges together.

16. Our Places: Our changing neighbourhoods reflect our unique identity and are well-designed, creating places that are great to live, work and play. There are many options to move around which are safe and easy to use. Objectives that the local board aims to achieve are:

· The history, identity and character of our neighbourhoods are celebrated

· New neighbourhoods are well planned, built and serviced, with a focus on Carrington, Epsom and Owairaka

· Town centres are hubs of business and social life

· Light rail provides transformational transport, social and housing outcomes for our community

· There are a range of options for moving around that are safe, reliable and easy to use.

17. Our Economy: Our town centres thrive and support a varied business landscape. Albert-Eden is a vibrant and exciting place to visit. Objectives that the local aims to achieve are:

· Thriving town centre business areas

· Albert-Eden is a vibrant and exciting destination to visit.

Engagement approach for the SCP

18. The consultation period will run from 13 July to 14 August 2023.

19. The Have Your Say event recommended to be held in the Albert-Eden Local Board area is:

· Albert-Eden Local Board Plan Have Your Say, Monday 31 July 5:00-6:00pm, Mt Eden War Memorial Hall, Chamber Room. 489 Dominion Road, Mt Eden.

20. The special consultative procedure requires the council to provide an opportunity for people to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates. The recommended Have Your Say event, along with the recommended delegation to elected members and staff to hear from the public in relation to the local board agreement, provides the opportunity for this spoken interaction.

21. A component of the SCP on the draft local board plan includes targeted questions to gather community views on specific and general aspects of the draft plan. These questions act as a guideline to enable community feedback and views however feedback is encouraged on all aspects of the plan. The consultation questions have been workshopped with the local board.

Consultation documentation and translations

22. To support people to be able to provide feedback in a way that suits them, information will be provided online, in hard copy and at an array of in-person activations.

23. Hard copies and feedback forms will be available at all libraries and service centres or on request by calling 09 301 0101.

24. The draft local board plan will be available to view online at akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

25. To enable a wide reach across diverse communities, the feedback form and the summary of the statement of proposal will be translated into te reo Māori, simplified Chinese and Hindi.

Methods for obtaining feedback

26. Feedback will be gathered through the channels described below:

· online submission via akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

· Have Your Say event on 31 July at Mt Eden War Memorial Hall

· feedback-at-a-glance at local libraries

· submission forms, more information, translations, and pop-up elected member events to support.

· pop-up events at community days and markets

· Asian communities afternoon tea

· Albert-Eden Youth Board consultation event for youth

· written submissions, for example pro formas and letters received by post or email

· verbal submission through telephone by calling 09 301 0101 or email the Albert-Eden local board at albertedenlocalboard@aucklandcouncil.govt.nz

· partnerships with community partners to obtain feedback from our diverse/hard to reach communities i.e., The Asian Network Inc (TANI), Epsom Chinese Association, Albert-Eden Youth Board.

Processing feedback

27. Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. The draft Albert-Eden Local Board Plan 2023 reflects the impacts of predicted climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

29. The plan includes a section for Climate Action, as well as these considerations being addressed throughout the plan. Specific initiatives in the plan and which climate challenge they address are below.

30. Climate action knowledge and education:

· Focus on supporting communities in rapidly changing neighbourhoods, areas of highest deprivation and most at risk to flooding or impacts of climate change

· Promote Waiōrea Community Recycling Centre, local waste minimisation and resource recovery initiatives

· Support neighbour level education and behaviour change projects aiming to reduce climate impacts, such as:

o EcoNeighbourhoods

o Climate Activator

o development of climate action hubs

o sustainable food projects.

· Work alongside the community in response to flood events, to ensure local information flow, advice, education and increased resilience

· Use parks and paths to connect with nature and improve the environment, e.g., information signs, tree planting or supporting pest control groups.

31. Transport choices:

· Build infrastructure which allows people to use alternative travel options easily and safely, whatever the weather, such as:

o walking and cycling paths

o bike parking and bike shelters

o bus shelters.

· Promote cycling and bike hubs to allow a range of cyclists to learn to ride, commute, explore and exercise

· Work with Auckland Light Rail, Waka Kotahi, Waitematā Local Board and others, to ensure any proposals for light rail works for the local community, and enhances Eden Terrace, Eden Valley, Kingsland, Sandringham and Balmoral, including but not limited to:

o urban planning around future stations, including for housing and retail

o opportunities for parks, open space and community services

o town centres upgrades

o integration with the walking, cycling, bus and train networks.

32. Minimising climate impacts on the environment and people:

· Implement the Albert-Eden Urban Ngahere (Forest) Action Plan and take opportunities to plant more trees and support community to grow and plant trees too

· Provide feedback to resource consents and land-owner approvals which aims to minimise impacts on local awa (streams) and their environments, avoid development in flood plains or exacerbate flooding

· Ensure our network of assets will be resilient to the impacts of climate change or severe weather, including when re-instating any assets lost or damaged in storm events

· Review our portfolio of buildings and consider reducing our asset footprint, so we have fewer but better-quality buildings, that are fit-for-purpose, well used and easily shared

· Implement low carbon practices through capital projects when upgrading or developing our assets, for example minimising construction waste, investing in renewable and efficient energy and investigation alternative water sources

· Develop a community-led emergency preparedness plan and connect community groups, schools and maraes to resources which build their resilience.

33. The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. The approval of the Albert-Eden draft Local Board Plan 2023 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. The local board’s views have informed the development of the draft Albert-Eden Local Board Plan 2023 through a series of workshops from November 2022 to June 2023.

Tauākī whakaaweawe Māori

Māori impact statement

36. Staff engaged with mana whenua using a coordinated, region-wide approach, enabling all 19 Tāmaki mana whenua to be involved during the early engagement phase of the Local Board Plans project, commencing late 2022.

37. This engagement approach has been developed in close consultation with Ngā Mātārae.

38. During early engagement all mana whenua were asked to indicate which local areas they were specifically interested in. This advice has guided subsequent engagement led by Engagement Advisors.

39. The following mana whenua have indicated an interest in engaging in the development of this local board plan:

· Ngāti Te Ata Waiohua

· Ngāti Whātua Ōrākei.

40. Key aspects of the engagement approach have included the commencement of early engagement on local board plan development, the Annual Budget consultation and early engagement on draft local board plans, which is currently under way.

41. The following mataawaka will be engaged with as part of this consultation:

· Kura Kaupapa Māori o Nga Maungarongo

· Te Roopu Kaumatua- Kuia O Ōwairaka

· Te Mahurehure Marae in Pt Chevalier

· Te Noho Kotahitanga Marae at UNITEC.

42. The local board and local board staff have considered existing feedback on several matters from mana whenua and mataawaka and this has included reviewing past mana whenua and mataawaka submissions to Auckland Council, including the recent Annual Budget 2023/2024 submissions.

43. The plan includes a section for Māori Outcomes, as well as these considerations being addressed throughout the plan. Specific initiatives in the plan and the Māori outcome they align to are below.

44. Kia ora te hononga - Effective Māori participation:

· Invest in our relationships with the iwi and hapu who have interest in our area

· Nurture the relationships with the marae and Kura Kaupapa Māori in our area:

o Te Māhurehure Marae

o Te Noho Kotahitanga Marae

o Te Kura Kaupapa Māori o Nga Maugarongo.

· Work with Ministry of Housing and Urban Development and the iwi creating the Carrington residential development.

45. Kia ora te taiao - Kaitiakitanga/ Guardianship:

· Work with mana whenua on projects of mutual importance, to acknowledge their role as kaitiaki

· Work with Ngāi Tai ki Tāmaki, Ngāti Tamaoho, Ngāti Te Ata Waiohua, Ngāti Whātua Ōrākei, Te Ākitai Waiohua and Te Kawerau ā Maki on Te Auaunga restoration and implementation of the Tohu symbol into signage throughout the Te Auaunga (Oakley Creek) area.

46. Kia ora te ahurea – Māori identity and culture:

· Support local initiatives that celebrate Māori identity and culture and te reo Māori e.g. celebrating Matariki

· Provide feedback on resource consents and planning processes to ensure good design outcomes are achieved and significant views of the maunga (volcanic cones) are protected through the volcanic viewshafts and height sensitive areas in the Auckland Unitary Plan

· Incorporate mana whenua identity and culture into the design of developments and ensure stories are reflected in the landscape.

47. Kia ora te reo – Te reo Māori:

· Work with mana whenua to complete dual naming and storytelling of identified parks.

48. Mana whenua are currently being invited to provide feedback on draft local board plans both directly to local boards and via the SCP.

49. Mataawaka are being encouraged to make formal submissions via the SCP.

Ngā ritenga ā-pūtea

Financial implications

50. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

51. The total engagement budget for Albert-Eden Local Board is $4,000, which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

52. There is a risk in approving the draft Albert-Eden Local Board Plan 2023 for public consultation while the full social and economic effects of any operational funding reductions on the community are not yet determined. The consultation process will seek the views and preferences of the public to inform the final plan.

Ngā koringa ā-muri

Next steps

53. Following adoption, the statement of proposal, including the draft Albert-Eden Local Board Plan 2023, will be available for public consultation from 13 July to 14 August 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A	45
b ⇩	Attachment B	87
c ⇩	Attachment C	93

Ngā kaihaina

Signatories

Author	Emma Reed – Senior Local Board Advisor
Authoriser	Nina Siers - Local Area Manager

Albert-Eden Local Board

22 June 2023

Albert-Eden Local Board Grants Programme 2023/2024

File No.: CP2023/07510

Te take mō te pūrongo

Purpose of the report

1. To adopt the Albert-Eden Grants Programme 2023/2024.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Albert-Eden Grants Programme 2023/2024 for adoption (as provided in Attachment A to this report).

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) adopt the Albert-Eden Grants Programme 2023/2024 in Attachment A.

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The proposed local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board grants programme 2023/2024 has been adopted, the types of grants, grant rounds, criteria and eligibility will be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The proposed new Albert-Eden Grants Programme was workshopped with the local board on Thursday, 2 March 2023. Feedback received at the workshop has been incorporated into the proposed grants programme for 2023/2024.

Tauākī whakaaweawe āhuarangi

Climate impact statement

10. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste; alternative transport methods; community energy efficiency education and behaviour change; build community resilience and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The grants programme has no identified impacts on council-controlled organisations and therefore their views were not sought.

12. Based on the main focus of an application, a subject-matter expert from the relevant council unit will provide input and advice. The likely main focus of applications will be arts, community, events, sport and recreation, environment or heritage. As a consequence, there will be an impact of those council teams at a similar level to this financial year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The proposed new Albert-Eden Grants Programme was workshopped with the local board on Thursday, 2 March 2023. Feedback received at the workshop has been incorporated into the proposed grants programme for 2023/2024.

Tauākī whakaaweawe Māori

Māori impact statement

14. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

15. The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

17. An implementation plan has commenced. The local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Albert-Eden Grants Programme 2023/2024	99

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Nina Siers - Local Area Manager

Albert-Eden Local Board

22 June 2023

Auckland Council’s Quarterly Performance Report: Albert-Eden Local Board for quarter three 2022/2023

File No.: CP2023/07494

Te take mō te pūrongo

Purpose of the report

1. To provide the Albert-Eden Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2023.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. The work programme is produced annually and aligns with Albert-Eden Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· A total of 32 Neighbour Day events were funded by the local board and took part in March 2023 through the Neighbours Day Grants Programme (ID 86).

· Climate Action Programme (ID 534): a contractor was appointed to the activator role in January 2023. A workplan has been developed and was presented to the board at a workshop in March 2023. Initial meetings to introduce the activator role to community stakeholders have been completed including meeting with the local board communications and engagement staff.

· 150 volunteer hours were contributed through the Ecological and Environmental Volunteers Programme (ID 520).

· 490 volunteer hours were contributed through the Te Auaunga Awa Restoration (Oakley Creek) Programme (ID 1410).

· 68 volunteer hours were contributed through the Bike Hub - Albert-Eden Programme (ID 538) at the Tumeke Cycle Space Bike Hub.

· Citizenship ceremonies Albert-Eden (ID 71): the Civic Events team delivered one citizenship ceremony in quarter three, with 148 people from the local board area becoming new citizens.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged).

6. The financial performance report compared to budget 2022/2023 is attached. There are some points for the local board to note.

7. In the 9 months ended 31 March 2023, operating expenditure is $9.2 million or 7 per cent below budget. Operating revenue of $1.7 million is 2 per cent above budget. Capital expenditure spend totalling $1.6 million is 43 per cent under budget.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) receive the performance report for quarter three ending 31 March 2023.

Horopaki

Context

8. The Albert-Eden Local Board has an approved 2022/2023 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· Plans and Places.

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

A picture containing text, screenshot, font, number

Description automatically generated

Storm events

10. On Auckland anniversary weekend, an unprecedented storm event caused flash floods and other impacts on lives, homes, possessions, and businesses. This led to the declaration of a local State of Emergency on 27 January. On 12-14 February, another major storm event, Cyclone Gabrielle, followed. A National state of emergency was invoked as thousands of people were displaced, with widespread damages across large parts of the North Island.

11. A National State of Emergency was declared on 14 February, with the region transitioning to recovery mode from Friday, 3 March.

12. Some local community facilities were affected by the flooding including:

· The lower section of the Oakley Creek Walkway

· Eden/Epsom Playcentre, 10 Poronui Road – Nicholson Park

· Eden/Epsom Kindergarten, 200 Gillies Avenue, Epsom Community Centre site

· 19 View Road, Mt Eden – community leased site

· Ferndale House

· Mt Eden War Memorial Hall

· Gribblehirst Hub

· Mt Albert Aquatic Centre

· Mt Albert Library

· Pt Chevalier Community

· Fowlds Park Toilet

· Coyle Park

· Eric Armishaw Reserve – coastal track.

13. Some community facilities were used as Civil Defence Centres (CDC) including the Mt Albert Senior Citizens Hall, in our rohe, which was used as a shelter during the second weather event.

14. Impacts to individual activities are reported in the work programme update (Attachment A).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

15. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

16. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

A picture containing text, screenshot, font, number

Description automatically generated

Key activity updates from quarter three

Outcome 1: Resilient, connected and empowered communities who value diversity

17. Apply the empowered communities approach – connecting communities (ID 63): Activities for this quarter included the following: ongoing participation in the Carrington Rd Community Liaison Group and planning for Auckland Transport consultation with businesses in Mt Albert and Pt Chevalier town centres; collaboration with Place and partner specialist on managing rough sleeping and flooding issues at Epsom Community Centre; supporting information for community lease renewal reports for UMMA trust; setting up visit to the Kura Kaupapa Māori o Nga Maungarongo with coordinators of Waiōrea centre to explore future relationship; assessment of local grant applications; flood and cyclone response: liaison with key community partners on issues and options arising from impacts.

18. Diverse Participation: Community connection in new housing areas (ID 59): Activities for this quarter included the following: Successful social cohesion community building event held in Ōwairaka on 25th March with stalls from a broad range of local; focus on community connections, relationship building, and building a sustainable thriving connected neighbourhood; planning for stage two welcome packs for new residents advanced and due to be completed in May 2023; planning for new ‘early years’ playgroup advanced; support provided to develop a collaborative approach between Plunket, Waterview Kindergarten, Waterview Primary and Kāinga Ora.

Outcome 2: Neighbourhoods that reflect and value our heritage and unique identity now and into the future

19. Tātou Belonging - we bring communities together - Albert-Eden (ID 1083): Libraries have continued to offer a wide range of programmes including those that focus on ethnic and cultural diversity.

20. Taonga tuku iho - Legacy - we preserve our past, ensure our future. (Heritage) (ID 1084): There was an increase in activity over late summer including programmes at the Pt Chevalier pop-up. Mt Albert Library continues to work closely with the team at Pt Chevalier to pick up additional programming.

Outcome 3: High-quality natural environments and sustainable lifestyles

21. Te Auaunga Awa Restoration (Oakley Creek) (ID 1410): There were approximately 490 volunteer hours this quarter. Friends of Oakley Creek have a very robust volunteer network and got going in part of January with clean-ups and plant releasing. The three summer storms caused much damage to Oakley Creek reserves infrastructure and vegetation. The storm damage has reduced volunteer activity as reserve access had been restricted for a period for safety reasons. The winter planting programme remains on track however.

22. Urban Ark Strategic Plan implementation Albert-Eden (ID 527): A new eco-group was created at Chamberlain Park Golf Course. The new group's aim is to improve the overall biodiversity of the golf course and its surroundings. The recent flooding impacted volunteers and their traps, and Urban Ark have supported groups to restore these traplines, especially along stream sides. Urban Ark have also been working with Pest Free Morningside / Western Springs to get the Fowlds Park trapline operational. A professional bird count was conducted in the Maungawhau Rock Forest, along with increased trapping in the surrounding areas. The group are currently helping Auckland Council prevent further chainsaw damage to reserve fringes and report such instances to the compliance team.

Outcome 4: A strong local economic with thriving town centres

23. Placemaking: Thriving town centre local placemaking (ID 61): During this quarter staff supported five interested Business Associations (BAs) and Business Improvement Districts (BIDs) to discuss concerns, priorities and offer support with their Thriving Town Centres Economic Development and Recovery grant Expression of Interest applications. Two community patrols and the town centre liaison continued the engagement and visited 4-5 businesses to discuss safety concerns and offer crime prevention advice. The town centre liaison and Strategic Broker provided feedback on engaging diverse businesses and communities during meetings with Auckland Transport regarding improvements to Carrington Road. Staff are working with local community champions to develop an activation programme for the Mt Albert Town Centre.

Outcome 5: Parks and community facilities meet a wide range of needs

24. Active play programme (ID 516): Despite the severe weather events disrupting the schedule, five activations were delivered this quarter with the remaining rescheduled to be delivered throughout the Term One school holidays and Quarter Four.

Outcome 6: Safe, easy and sustainable options for moving around

25. Bike Hub - Albert-Eden (ID 538): During quarter three, the bike hub had 44 visitors, 68 volunteer hours and fixed 29 bikes. Five bikes were rescued from the waste stream. The hub had to close for three Sundays due to flooding and weather warnings. The hub also hosted the ‘Cycle Babes’ workshops in March 2023 with specific themes such as riding with children.

Activities with significant issues

26. The following work programme activities have flagged significant issues for completion:

· Lease - Pollard Park: The Scout Association of New Zealand - Balmoral Scout Group, 1A Waitomo Avenue, Mt Eden (ID 3173)

· Movies in Parks Albert-Eden (ID 78).

Activities on hold

27. The following work programme activities have been identified by operating departments as on hold:

· LDI - minor upgrades - community facilities (ID 17736)

· Lease - 18-20 Huia Road, Pt Chevalier, Learning at the Point (ID 3170).

Changes to the local board work programme

Deferred activities

28. These activities are deferred from the current work programme into future years:

· Lease - Marist Rugby League Football Club, Murray Halberg Park (ID 3522).

Activities with changes

29. The following work programmes activities have changes which been formally approved by the board.

Table 1: Work programmes change formally approved by the board

ID/Ref	Work Programme Name	Activity Name	Summary of Change	Resolution number
75	Customer and Community Services	Carols at Potters Park Christmas event	Event cancelled due to weather conditions.	AE/2023/52
78	Customer and Community Services	Movies in Parks	10 Feb 2023 - event cancelled after flood damage into the park	AE/2023/52
78	Customer and Community Services	Movies in Parks	03 March 2023 - event having poor projecting quality, therefore getting a discount from the screening vendor	AE/2023/52
61	Customer and Community Services	Thriving town centre local placemaking	Amount not allocated after the Expressions of Interest have been processed. Noting that this number will be final once the board decides on those allocations at the April Business Meeting	AE/2023/52
74	Customer and Community Services	Event Partnership Fund	Brazilian day - event cancelled	AE/2023/52
74	Customer and Community Services	Event Partnership Fund	Crave day - event cancelled	AE/2023/52

30. As per resolution number AE/2023/52, $37,093.64 has been reallocated from the activities mentioned (plus the Local Board film income, not included in the Work Programme) above to:

i) a climate action package ($14,614.47)

ii) community grants and accommodation grants ($24,479.17).

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

32. Work programmes were approved in June 2022 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. This report informs the Albert-Eden Local Board of the performance for quarter three ending 31 March 2023.

Tauākī whakaaweawe Māori

Māori impact statement

35. The local board’s work programme contains a number of projects which provide direct outcomes for Māori, such as:

· Local Māori Aspirations (ID 60): flood and cyclone events were particularly disruptive for Māori partner organisations in Albert Eden over this period. Staff were able to reconnect with the principal and key staff at the Kura Kaupapa Māori o Nga Maungarongo, to hear about recent developments and introduce coordinators from Waiōrea central recycling centre and an artist funded through the Neighbourhood Arts programme seeking participation in a Kuia Kaumatua portrait programme. A Treaty Introductory workshop was also developed in collaboration with Puketāpapa local board. The workshop responds to interest among diverse communities in Albert Eden to learn more about Te Ao Māori and will be led by Tauiwi facilitators from Tangata Tiriti – Treaty People, on early June at the Mt Eden War Memorial Hall.

· Whakatipu i te reo Māori - we grow the Māori language (ID 1079): staff continue to grow their Te Reo and Tikanga Māori knowledge and are evaluating how we use Te Ao Māori in service and programme design.

36. The local board through its work programme responds and delivers upon council’s Māori Responsiveness Framework through the following actions:

· Fostering and building strong relationships with mana whenua and mataawaka by ensuing their views are considered prior to making decisions on local projects.

· Embedding mana whenua customary practices within the development of local projects (for example, blessings at sod-turnings).

Ngā ritenga ā-pūtea

Financial implications

37. For the 9 months ended 31 March 2023:

· Operating expenditure relating to Asset Based Services (ABS) is below budget by $429,000, and the Locally-driven Initiatives (LDI) operational expenditure is $235,000 below budget.

· Operating revenue is $1.7 million and above budget by $28,000.

· Capital expenditure is underbudget by 43 percent. The $1.6m spent to date includes $1.4 million for the renewal of local assets, items with the most significant level of spend are Chamberlain Park totaling $224,000 in addition to works at Ferndale Community House totaling $350,000. $120,000 has been spent on LDI capital projects.

· The complete Albert-Eden Local Board financial performance report can be found in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

39. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

40. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

41. The local board will receive the next performance update following the end of quarter four (30 June 2023).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Albert-Eden Local Board - 1 January–31 March 2023 Work Programme Update	115
b ⇩	Albert-Eden Local Board - Operating Performance Financial Summary	147

Ngā kaihaina

Signatories

Author

Canela Ferrara - Local Board Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Nina Siers - Local Area Manager

Albert-Eden Local Board

22 June 2023

Approval for a new public road name at 28 Hargest Terrace, Ōwairaka (Ōwairaka Development Stage 4B)

File No.: CP2023/07250

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Albert-Eden Local Board to name a new public road, being a road to vest in Auckland Council, created by way of a subdivision development at 28 Hargest Terrace, Ōwairaka.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road name for the local board’s approval.

3. The developer and applicant, Kāinga Ora has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new public road at 28 Hargest Terrace are:

· Ara Kaiaka (Applicant Preferred)

· Ara Wairepo (Alternative 1).

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) approves the name Ara Kaiaka (applicant’s preferred name) for the new public road created by way of subdivision at 28 Hargest Terrace, Ōwairaka, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90107779, resource consent references BUN60399171 and SUB60398873).

Horopaki

Context

6. Resource consent reference BUN60399171 (subdivision reference number SUB60398873) was issued in August 2022 for the construction of new and re-aligned roads.

7. Site and location plans of the development can be found in Attachment A and B.

8. In accordance with the Standards, every public road and any private way, Commonly-owned Access Lots (COAL), or right of way, that serves more than five lots generally requires a new road name in order to ensure safe, logical and efficient street numbering.

9. Therefore, in this development, the new public road requires a road name. The road that requires a name is highlighted in yellow in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The new road will run parallel to Murray Halberg Park, and connect an extension of Olympus Street and Hargest Terrace. The names selected are in reference to what this area of Ōwairaka represents:

Proposed name

Meaning (as described by applicant)

Ara Kaiaka

(Applicant preferred)

Kaiaka translates to athlete/athletics in Te Reo Māori. This is a reference to the athletic pursuits of Murray Halberg, as well as the athletic/sporting activities that occur at the park.

Ara Wairepo

(Alternative 1)

Swamp, bog, marsh. Mount Albert was known to be very swampy when Auckland was first settled.

13. Assessment: Both name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: ‘Ara’ is an acceptable road type for the new public road, suiting the form and layout of the road and conforming to te reo Māori convention.

16. Consultation: Community groups and mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Kāinga Ora met with teachers from Ōwairaka District School who created a work programme with children from the school to come up with suitable options for the naming of this road. The applicant’s preferred name that is proposed was in the top four names chosen by the school.

20. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

22. Kāinga Ora have their own process of consultation through a collective of Tāmaki rōpū representatives.

23. On 2 December 2022, the road naming application was presented to the Tāmaki Makaurau Mana whenua collective. On 9 January 2023 a follow-up email was sent to the appropriate mana whenua for the area to ascertain whether any group was interested in submitting suggestions for the road name:

· Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Pāoa (Ngāti Paoa Iwi Trust)

· Ngāti Pāoa (Ngāti Paoa Trust Board)

· Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Ngāti Whātua o Kaipara - Ngā Maunga Whakahii o Kaipara Development Trust

· Ngāti Whātua Ōrākei Trust

· Te Kawerau ā Maki - Te Kawerau Iwi Settlement Trust

· Te Rūnanga o Ngāti Whātua

· Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Waikato – Tainui (Te Whakakitenga o Waikato Incorporated).

24. This email was sent two times, and two responses were received - one from Waikato-Tainui, who deferred to local mana whenua, and one from Ngāti Paoa advising they had no interest in road naming in Ōwairaka. No names were suggested by any of the mana whenua groups contacted.

25. On 7 May 2023 the appropriate mana whenua were contacted again by the applicant for feedback on the proposed names.

26. To date, the only response that has been received is from Waikato-Tainui, who stated their support of local mana whenua. No other responses, comments, or feedback has been received. While acknowledging that this does not automatically signify a lack of interest in the matter, and noting that dependent on the scale of a development and its level of significance, not all road naming applications do receive comments from mana whenua, the applicant now wishes to continue to a decision from the local board.

27. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

28. The road naming process does not raise any financial implications for the Council.

29. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

31. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments