Tira Hautū / Governing Body

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 22 June 2023 at 10.00am.

 

Te Hunga kua Tae mai | present

 

Mayor

Wayne Brown

 

Deputy Mayor

Cr Desley Simpson, JP

 

Councillors

Cr Andrew Baker

From 10.05am

 

Cr Josephine Bartley

Via electronic link

 

Cr Angela Dalton

Via electronic link, until 1.50pm

 

Cr Chris Darby

Until 1.50pm

 

Cr Julie Fairey

Via electronic link

 

Cr Alf Filipaina, MNZM

 

 

Cr Christine Fletcher, QSO

Until 1.50pm

 

Cr Lotu Fuli

Via electronic link, until 1.50pm

 

Cr Shane Henderson

Until 3.13pm, Item C2

 

Cr Richard Hills

 

 

Cr Mike Lee

 

 

Cr Kerrin Leoni

 

 

Cr Daniel Newman, JP

 

 

Cr Greg Sayers

From 10.07am, Item 7

 

Cr Sharon Stewart, QSM

 

 

Cr Ken Turner

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Maurice Williamson

 

 

 


Governing Body

22 June 2023

 

 

 

1          Ngā Tamōtanga | Apologies

 

Resolution number GB/2023/104

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)          accept the apologies from:

Early Departure

Cr C Darby

Cr C Fletcher

Cr L Fuli

Cr S Henderson

Cr K Turner

CARRIED

Note:   Subsequently, Cr K Turner did no leave the meeting early.

Note:   Subsequently, an apology for early departure was received from Cr A Dalton.

 

 

 

Te Mihi | Acknowledgement

 

Cr A Filipaina acknowledged the retirement of Priscilla Agraval and thanked her for her 34 years’ service to Manukau and Auckland.

 

 

 

Cr A Baker entered the meeting at 10.05am.

 

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number GB/2023/105

MOVED by Deputy Mayor D Simpson, seconded by Cr S Henderson:  

That the Governing Body:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 23 May 2023 and the extraordinary minutes of its meeting, held on Thursday, 8 June 2023, including the confidential sections, as a true and correct record.

CARRIED

 

 

 

 


 

 

4          Ngā Kōrero a te Marea | Public Input

 

There was no public input.

 

 

 

5          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

There was no local board input.

 

 

 

6          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

 

7

Chief Executive and Group Chief Financial Officer Update

 

The monthly dashboard had been circulated prior to the meeting.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr G Sayers entered the meeting at 10.07am.

 

Resolution number GB/2023/106

MOVED by Mayor W Brown, seconded by Cr C Fletcher:  

That the Governing Body:

a)      whiwhi / receive the information provided in this report, in the monthly financial dashboard circulated prior to the meeting and the updates by the Chief Executive and Group Chief Financial Officer.

CARRIED

 

Attachments

a     22 June 2023, Governing Body:  Item 7 - Chief Executive and Group Chief Financial Officer Update, Monthly Dashboard

 

 

 

 

8

Recovery Coordination Office Update

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Note:   changes were made to the original recommendation, adding new clause b), with the agreement of the meeting.

 

Resolution number GB/2023/107

MOVED by Cr S Stewart, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)      tuhi-ā-taipitopito / note progress with development of the Tāmaki Makaurau Recovery Plan, including the proposed blue-green network areas.

b)         tono / request staff to provide advice at the 27 July Governing Body meeting on how valuations and rating may change from 1 July 2023 for properties that remain uninhabitable as a result of the severe weather events in the first half of 2023, and for the advice to include information on available rates relief mechanisms.

CARRIED

 

Attachments

a     22 June 2023, Governing Body:  Item 8 - Recovery Coordination Office Update, Presentation

 

 

The meeting adjourned at 11.58am and reconvened at 12.06pm.

 

 

Cr C Fletcher, Cr S Henderson, Cr M Lee, Deputy Mayor D Simpson and Cr J Watson were not present.

 

 

9

Process for developing a reorganisation application

 

Cr S Henderson returned to the meeting at 12.07pm.
Cr J Watson returned to the meeting at 12.07pm.
Cr C Fletcher returned to the meeting at 12.07pm.
Deputy Mayor D Simpson returned to the meeting at 12.09pm.
Cr M Lee returned to the meeting at 12.11pm.

 

Resolution number GB/2023/108

MOVED by Cr A Baker, seconded by Cr W Walker:  

That the Governing Body:

a)      whakaae / agree that any reorganisation of local boards is considered under the provisions of the “unitary authority-led reorganisation application” of the proposed Schedule 3A to the Local Government Act 2002

b)      tuhi ā-taipitopito / note that these provisions include requirements for the council to consider the views and preferences of affected local boards and to demonstrate community support for a reorganisation plan

c)      tautohu / refer to the Joint Governance Working Party the development of a reorganisation plan, or options for reorganisation plans, for recommendation back to the Governing Body so that the Governing Body may then decide whether to proceed further, including whether to undertake public consultation.

CARRIED

 

Note:   Under Standing Order 1.8.6, Cr C Fletcher requested that her dissenting vote be recorded.

 

 


 

 

 

10

Māori seats for Auckland Council - approval of consultation material

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

MOVED by Cr A Filipaina, seconded by Cr K Leoni:  

That the Governing Body:

a)      whakaae / agree to amend resolution number GB/2023/70 clause c) from the 27 April 2023 meeting to consult by no later than 1 August 2023 to read:

“whakaae / agree to consult in August 2023 in order to meet the 23 November 2023 Local Electoral Act 2001 deadline, noting that the consultation material and timeline will be reported to the Governing Body for approval at a future Governing Body meeting.”

b)      whakaae / approve the consultation material for Māori seats for Auckland Council (Attachments A and B of the agenda report)

c)       whakaae / agree, that subject to amending the consultation material, to remove all references to the Independent Māori Statutory Board and tautapa / delegate responsibility to the Mayor and Councillors Filipaina and Leoni to approve the final form of the consultation material for Māori seats for Auckland Council

d)      tuhi ā-taipitopito / note that staff will report consultation feedback to the Governing Body in October 2023, where a decision will be sought on Māori seats for Auckland Council for the 2025 local elections.

 

 

Note:   after questions, the mover and seconder amended their original motion with the agreement of the meeting.

 

 

MOVED by Cr A Filipaina, seconded by Cr K Leoni:  

That the Governing Body:

a)      whakaae / agree to amend resolution number GB/2023/70 clause c) from the 27 April 2023 meeting to consult by no later than 1 August 2023 to read:

“whakaae / agree to consult in August 2023 in order to meet the 23 November 2023 Local Electoral Act 2001 deadline, noting that the consultation material and timeline will be reported to the Governing Body for approval at a future Governing Body meeting.”

b)      whakaae / approve the consultation material for Māori seats for Auckland Council (Attachments A and B of the agenda report), subject to including the following additional wording in Attachments A and B: “Note this consultation is not seeking feedback on the Independent Māori Statutory Board.”

c)       tuhi ā-taipitopito / note that staff will report consultation feedback to the Governing Body in October 2023, where a decision will be sought on Māori seats for Auckland Council for the 2025 local elections.

 

 

The motion was put in parts.

 

 

Resolution number GB/2023/109

MOVED by Cr A Filipaina, seconded by Cr K Leoni:  

That the Governing Body:

a)      whakaae / agree to amend resolution number GB/2023/70 clause c) from the 27 April 2023 meeting to consult by no later than 1 August 2023 to read:

“whakaae / agree to consult in August 2023 in order to meet the 23 November 2023 Local Electoral Act 2001 deadline, noting that the consultation material and timeline will be reported to the Governing Body for approval at a future Governing Body meeting.”

CARRIED

 

 

 

 

MOVED by Cr A Filipaina, seconded by Cr K Leoni:  

That the Governing Body:

b)          whakaae / approve the consultation material for Māori seats for Auckland Council (Attachments A and B of the agenda report), subject to including the following additional wording in Attachments A and B: “Note this consultation is not seeking feedback on the Independent Māori Statutory Board.”

 

A division was called for, voting on which was as follows:

For

Cr J Bartley

Cr A Dalton

Cr C Darby

Cr J Fairey

Cr A Filipaina

Cr L Fuli

Cr S Henderson

Cr R Hills

Cr K Leoni

Against

Cr A Baker

Mayor W Brown

Cr C Fletcher

Cr M Lee

Cr D Newman

Cr G Sayers

Deputy Mayor D Simpson

Cr S Stewart

Cr K Turner

Cr W Walker

Cr J Watson

Cr M Williamson

Abstained

 

The motion was declared lost by 9 votes to 12.

 

 

 

 

 

Resolution number GB/2023/110

MOVED by Cr A Filipaina, seconded by Cr K Leoni:  

That the Governing Body:

c)      tuhi ā-taipitopito / note that staff will report consultation feedback to the Governing Body in October 2023, where a decision will be sought on Māori seats for Auckland Council for the 2025 local elections.

CARRIED

 

 

 

 

 

 

 

 

Resolution number GB/2023/111

MOVED by Mayor W Brown, seconded by Cr K Turner:  

That the Governing Body:

b)      whakaae / approve the consultation material for Māori seats for Auckland Council (Attachments A and B of the agenda report)

CARRIED

 

Note:   Under Standing Order 1.8.6, the following councillors requested their dissenting votes be recorded:

·       Cr J Bartley

·       Cr A Dalton

·       Cr J Fairey

·       Cr A Filipaina

·       Cr L Fuli

 

For clarity, the decision reads as follows:

a)      whakaae / agree to amend resolution number GB/2023/70 clause c) from the 27 April 2023 meeting to consult by no later than 1 August 2023 to read:

“whakaae / agree to consult in August 2023 in order to meet the 23 November 2023 Local Electoral Act 2001 deadline, noting that the consultation material and timeline will be reported to the Governing Body for approval at a future Governing Body meeting.”

b)      whakaae / approve the consultation material for Māori seats for Auckland Council (Attachments A and B of the agenda report)

c)       tuhi ā-taipitopito / note that staff will report consultation feedback to the Governing Body in October 2023, where a decision will be sought on Māori seats for Auckland Council for the 2025 local elections.

 

Attachments

a     22 June 2023, Governing Body:  Item 10 - Māori seats for Auckland Council - approval of consultation material, Presentation

 

 

 

11

Summary of Governing Body information memoranda and briefings (including the Forward Work Programme) - 22 June 2023

 

Resolution number GB/2023/112

MOVED by Deputy Mayor D Simpson, seconded by Cr C Fletcher:  

That the Governing Body:

a)      whiwhi / receive the Summary of Governing Body Information memoranda and briefings (including for Forward work Programme) – 22 June 2023.

CARRIED

 

 

 

12        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

13        Procedural motion to exclude the public

Resolution number GB/2023/113

MOVED by Cr W Walker, seconded by Cr C Fletcher:  

That the Governing Body:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL:  Increasing the Capital Base of the Self-Insurance Fund

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains details of the proposed insurance strategy, policies and programme for which terms and costings are being sort from negotiated with the insurance market.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       CONFIDENTIAL:  Process and consideration of parameters for Council’s engagement with Government around storm recovery

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information pertaining to council's engagement with central government around storm recovery.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3       CONFIDENTIAL:  Chief Executive Recruitment

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that relates to the setting of a recruitment process for the chief executive, and the committee may discuss matters relating to the person specification or potential candidates.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

1.50pm            The public was excluded. 

 

 

Cr A Dalton retired from the meeting at 1.50pm.

Cr C Darby retired from the meeting at 1.50pm.

Cr C Fletcher retired from the meeting at 1.50pm.

Cr L Fuli retired from the meeting at 1.50pm.

 

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

 

3.37pm            The public was re-admitted.

 


 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL:  Increasing the Capital Base of the Self-Insurance Fund

 

Resolution number GB/2023/114

MOVED by Cr D Newman, seconded by Deputy Mayor D Simpson:  

c)       whakaae / agree that the decisions, report and any attachments remain confidential until the need for confidentiality no longer exists.

 

 

 

C2

CONFIDENTIAL:  Process and consideration of parameters for Council’s engagement with Government around storm recovery

 

Resolution number GB/2023/115

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

g)      whakaae / agree that the decisions, report and any attachments remain confidential until the need for confidentiality no longer exists.

 

 

 

C3

CONFIDENTIAL:  Chief Executive Recruitment

 

Resolution number GB/2023/116

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

a)      whakaae / agree that Mr. Phil Wilson, Director Governance and CCO Partnerships be appointed as Acting Chief Executive effective from 1 July 2023 until the new Chief Executive commences.

b)      tautapa / delegate to the Acting Chief Executive all council responsibilities, duties, and powers that were previously delegated to the Chief Executive, and authorise Mr. Wilson to have all functions, duties and powers conferred on the Chief Executive, or principal administrative officer, of Auckland Council by statute or otherwise.

c)       whakaae / agree that the decisions only be restated but the report and any attachment remain confidential.

 

 

Following the meeting, the decision was released via OurAuckland.  The announcement can be accessed and read at the following link:  https://ourauckland.aucklandcouncil.govt.nz/news/2023/06/council-chief-executive-confirms-departure-date/

 

 

 

 

 

 

3.37 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................