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Governing Body
22 June 2023
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1 Ngā Tamōtanga | Apologies
Te Mihi | Acknowledgement
Cr A Filipaina acknowledged the retirement of Priscilla Agraval and
thanked her for her 34 years’ service to Manukau and Auckland.
Cr A Baker
entered the meeting at 10.05am.
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
There were no declarations of interest.
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes
4 Ngā Kōrero a te Marea | Public Input
There was no
public input.
5 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input.
6 Ngā Pakihi Autaia | Extraordinary Business
There was no
extraordinary business.
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7
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Chief Executive and Group Chief Financial
Officer Update
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The monthly
dashboard had been circulated prior to the meeting. A copy has been placed
on the official minutes and is available on the Auckland Council website as a
minutes attachment.
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Cr G
Sayers entered the meeting at 10.07am.
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Resolution
number GB/2023/106
MOVED by Mayor W Brown, seconded by Cr C Fletcher:
That
the Governing Body:
a) whiwhi
/ receive the information provided in this report, in the monthly financial
dashboard circulated prior to the meeting and the updates by the Chief
Executive and Group Chief Financial Officer.
CARRIED
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Attachments
a 22 June 2023, Governing Body: Item 7 -
Chief Executive and Group Chief Financial Officer Update, Monthly Dashboard
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8
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Recovery Coordination Office Update
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A PowerPoint
presentation was given in support of the item. A copy has been placed
on the official minutes and is available on the Auckland Council website as a
minutes attachment.
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Note: changes
were made to the original recommendation, adding new clause b), with the
agreement of the meeting.
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Resolution
number GB/2023/107
MOVED by Cr S Stewart, seconded by Deputy Mayor D
Simpson:
That
the Governing Body:
a) tuhi-ā-taipitopito
/ note progress with development of the Tāmaki Makaurau Recovery Plan,
including the proposed blue-green network areas.
b)
tono / request
staff to provide advice at the 27 July Governing Body meeting on how
valuations and rating may change from 1 July 2023 for properties that remain
uninhabitable as a result of the severe weather events in the first half of
2023, and for the advice to include information on available rates relief
mechanisms.
CARRIED
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Attachments
a 22 June 2023, Governing Body: Item 8 -
Recovery Coordination Office Update, Presentation
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The meeting adjourned at 11.58am and
reconvened at 12.06pm.
Cr C Fletcher, Cr S Henderson, Cr M Lee,
Deputy Mayor D Simpson and Cr J Watson were not present.
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9
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Process for developing a reorganisation
application
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Cr S
Henderson returned to the meeting at 12.07pm.
Cr J Watson returned to the meeting at 12.07pm.
Cr C Fletcher returned to the meeting at 12.07pm.
Deputy Mayor D Simpson returned to the meeting at 12.09pm.
Cr M Lee returned to the meeting at 12.11pm.
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Resolution
number GB/2023/108
MOVED by Cr A Baker, seconded by Cr W Walker:
That the Governing Body:
a) whakaae
/ agree that any reorganisation of local boards is considered under the
provisions of the “unitary authority-led reorganisation
application” of the proposed Schedule 3A to the Local Government Act
2002
b) tuhi ā-taipitopito / note that these provisions include
requirements for the council to consider the views and preferences of
affected local boards and to demonstrate community support for a
reorganisation plan
c) tautohu / refer to the Joint Governance Working Party the
development of a reorganisation plan, or options for reorganisation plans,
for recommendation back to the Governing Body so that the Governing Body may
then decide whether to proceed further, including whether to undertake public
consultation.
CARRIED
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Note: Under Standing Order 1.8.6, Cr C Fletcher
requested that her dissenting vote be recorded.
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10
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Māori seats for Auckland Council - approval
of consultation material
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A PowerPoint
presentation was given in support of the item. A copy has been placed
on the official minutes and is available on the Auckland Council website as a
minutes attachment.
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MOVED by Cr A Filipaina, seconded by Cr K Leoni:
That
the Governing Body:
a) whakaae / agree to amend resolution number GB/2023/70
clause c) from the 27 April 2023 meeting to consult by no later than 1 August
2023 to read:
“whakaae /
agree to consult in August 2023 in order to meet the 23 November 2023
Local Electoral Act 2001 deadline, noting that the consultation material and
timeline will be reported to the Governing Body for approval at a future
Governing Body meeting.”
b) whakaae / approve the consultation material
for Māori seats for Auckland Council (Attachments A and B of the agenda
report)
c) whakaae
/ agree, that subject to amending the consultation material, to remove all
references to the Independent Māori Statutory Board and tautapa /
delegate responsibility to the Mayor and Councillors Filipaina and Leoni to
approve the final form of the consultation material for Māori seats for
Auckland Council
d) tuhi ā-taipitopito / note that staff will
report consultation feedback to the Governing Body in October 2023, where a
decision will be sought on Māori seats for Auckland Council for the 2025
local elections.
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Note: after questions,
the mover and seconder amended their original motion with the agreement of
the meeting.
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MOVED by Cr A Filipaina, seconded by Cr K Leoni:
That the
Governing Body:
a) whakaae / agree to amend resolution number GB/2023/70
clause c) from the 27 April 2023 meeting to consult by no later than 1 August
2023 to read:
“whakaae /
agree to consult in August 2023 in order to meet the 23 November 2023
Local Electoral Act 2001 deadline, noting that the consultation material and
timeline will be reported to the Governing Body for approval at a future
Governing Body meeting.”
b) whakaae / approve the consultation material
for Māori seats for Auckland Council (Attachments A and B of the agenda
report), subject to including the following additional wording in Attachments
A and B: “Note this consultation is not seeking feedback on the
Independent Māori Statutory Board.”
c) tuhi ā-taipitopito / note that staff will
report consultation feedback to the Governing Body in October 2023, where a
decision will be sought on Māori seats for Auckland Council for the 2025
local elections.
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The motion was put in parts.
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Resolution
number GB/2023/109
MOVED by Cr A Filipaina, seconded by Cr K Leoni:
That the
Governing Body:
a) whakaae / agree to amend resolution number GB/2023/70
clause c) from the 27 April 2023 meeting to consult by no later than 1 August
2023 to read:
“whakaae
/ agree to consult in August 2023 in order to meet the 23 November 2023 Local
Electoral Act 2001 deadline, noting that the consultation material and
timeline will be reported to the Governing Body for approval at a future
Governing Body meeting.”
CARRIED
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MOVED by Cr A Filipaina, seconded by Cr K Leoni:
That the
Governing Body:
b)
whakaae / approve the
consultation material for Māori seats for Auckland Council (Attachments
A and B of the agenda report), subject to including the following additional
wording in Attachments A and B: “Note this consultation is not seeking
feedback on the Independent Māori Statutory Board.”
A division was called for, voting on which was as
follows:
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For
Cr J Bartley
Cr A Dalton
Cr C Darby
Cr J Fairey
Cr A Filipaina
Cr L Fuli
Cr S Henderson
Cr R Hills
Cr K Leoni
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Against
Cr A Baker
Mayor W Brown
Cr C Fletcher
Cr M Lee
Cr D Newman
Cr G Sayers
Deputy Mayor D Simpson
Cr S Stewart
Cr K Turner
Cr W Walker
Cr J Watson
Cr M Williamson
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Abstained
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The motion was declared lost by 9 votes to 12.
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Resolution
number GB/2023/110
MOVED by Cr A Filipaina, seconded by Cr K
Leoni:
That
the Governing Body:
c) tuhi ā-taipitopito / note that staff will
report consultation feedback to the Governing Body in October 2023, where a
decision will be sought on Māori seats for Auckland Council for the 2025
local elections.
CARRIED
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Resolution
number GB/2023/111
MOVED by Mayor W Brown, seconded by Cr K
Turner:
That
the Governing Body:
b) whakaae
/ approve the consultation material for Māori seats for Auckland Council
(Attachments A and B of the agenda report)
CARRIED
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Note: Under
Standing Order 1.8.6, the following councillors requested their dissenting
votes be recorded:
· Cr J Bartley
· Cr A Dalton
· Cr J Fairey
· Cr A Filipaina
·
Cr L Fuli
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For clarity,
the decision reads as follows:
a) whakaae / agree to amend resolution number GB/2023/70
clause c) from the 27 April 2023 meeting to consult by no later than 1 August
2023 to read:
“whakaae / agree to consult in
August 2023 in order to meet the 23 November 2023 Local Electoral Act 2001
deadline, noting that the consultation material and timeline will be reported
to the Governing Body for approval at a future Governing Body meeting.”
b) whakaae
/ approve the consultation material for Māori seats for Auckland Council
(Attachments A and B of the agenda report)
c) tuhi ā-taipitopito / note that staff will report consultation
feedback to the Governing Body in October 2023, where a decision will be
sought on Māori seats for Auckland Council for the 2025 local elections.
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Attachments
a 22 June 2023, Governing Body: Item 10 -
Māori seats for Auckland Council - approval of consultation material,
Presentation
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12 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
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13 Procedural
motion to exclude the public
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Resolution
number GB/2023/113
MOVED by Cr W Walker, seconded by Cr C
Fletcher:
That the Governing Body:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Increasing the Capital Base of the Self-Insurance Fund
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains details of the proposed insurance strategy,
policies and programme for which terms and costings are being sort from
negotiated with the insurance market.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Process and consideration of parameters for Council’s engagement with
Government around storm recovery
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information pertaining to council's
engagement with central government around storm recovery.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C3 CONFIDENTIAL:
Chief Executive Recruitment
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that relates to the setting of
a recruitment process for the chief executive, and the committee may
discuss matters relating to the person specification or potential
candidates.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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1.50pm The
public was excluded.
Cr A Dalton retired from the meeting at 1.50pm.
Cr C Darby retired from the meeting at 1.50pm.
Cr C Fletcher retired from the meeting at 1.50pm.
Cr L Fuli retired from the meeting at 1.50pm.
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
3.37pm The
public was re-admitted.
restatementS
It was resolved while the public was excluded:
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C3
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CONFIDENTIAL: Chief Executive Recruitment
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Resolution
number GB/2023/116
MOVED by Mayor W Brown, seconded by Deputy Mayor D
Simpson:
a) whakaae
/ agree that Mr. Phil Wilson, Director Governance and CCO Partnerships be
appointed as Acting Chief Executive effective from 1 July 2023 until the new
Chief Executive commences.
b) tautapa
/ delegate to the Acting Chief Executive all council responsibilities,
duties, and powers that were previously delegated to the Chief Executive, and
authorise Mr. Wilson to have all functions, duties and powers conferred on
the Chief Executive, or principal administrative officer, of Auckland Council
by statute or otherwise.
c) whakaae / agree that the decisions only be restated but the report
and any attachment remain confidential.
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Following the meeting, the decision was
released via OurAuckland. The announcement can be accessed and read at
the following link: https://ourauckland.aucklandcouncil.govt.nz/news/2023/06/council-chief-executive-confirms-departure-date/
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3.37 pm The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
