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Ōrākei
Local Board
22 June 2023
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Adoption
of the Ōrākei Local Board Agreement 2023/2024
File No.: CP2023/07858
Te take mō te pūrongo
Purpose of the report
1. To
adopt the local content for the Annual Budget, which includes
the Ōrākei Local Board Agreement 2023/2024, the message from the
chair, and local board advocacy.
2. To
adopt a local fees and charges schedule for 2023/2024.
Whakarāpopototanga matua
Executive summary
3. Each
financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board
area.
4. From 28 February to 28 March 2023, council consulted on the proposed
Annual Budget 2023/2024. Local boards considered this feedback and then held
discussions with the Governing Body on 17 May 2023 on regional issues,
community feedback, and key local board initiatives and advocacy areas.
5. Local boards have now considered local content for the Annual Budget
2023/2024 which includes a
local board agreement, a message from the chair, and local board advocacy, as
well as a local fees and charges schedule for 2023/2024.
6. On 29 June 2023, the Governing Body will meet to adopt Auckland
Council’s Annual Budget 2023/2024, including 21 local board agreements.
7. Attachment
A – Draft Local Board Agreement 2023/2024 for this report was not
finalised at the time the agenda was published. The attachment will be
pre-circulated to local board members and officially tabled at the 22 June 2023
extraordinary business meeting.
Ngā tūtohunga
Recommendation/s
That the Ōrākei Local
Board:
a) adopt
the local content for the Annual Budget, which includes the Ōrākei
Local Board Agreement 2023/2024, the message from the chair, and approved local
board advocacy (Attachment A).
b) adopt
a local fees and charges schedule for 2023/2024 (Attachment B).
c) delegate authority to the Chair to make any final changes to the
local content for the Annual Budget 2023/2024 (the Ōrākei Local Board
Agreement 2023/2024, message from the chair, and local board advocacy).
d) note that the resolutions of this meeting
will be reported back to the Governing Body when it meets to adopt the Annual
Budget 2023/2024, including each Local Board Agreement,
on 29 June 2023.
Horopaki
Context
8. Local board plans are strategic documents that are developed every
three years to set a direction for local boards. Local board plans outline the
priorities and preferences of the communities within the local board area in
respect of the level and nature of local activities to be provided by Auckland
Council over a three-year period and provide the basis for the development of
annual local board agreements. For each financial year,
Auckland Council must also have a local board agreement, as agreed between the
Governing Body and the local board, for each local board area.
9. Throughout the development of the Annual Budget 2023/2024, local
board chairs (or delegated local board representatives) have had the
opportunity to attend Governing Body workshops on key topics and provide local
board views on regional issues being considered as part of the Annual Budget
2023/2024.
10. Auckland Council has faced ongoing budget challenges, and recent and
rapid increases in inflation and interest rates have placed significant
pressure on the council’s financial position.
11. From 28 February to 28 March 2023, the council consulted with the
public on a proposal to address the forecasted budget deficit of $295
million in the council’s Annual Budget 2023/2024. The
council’s proposed response to mitigate the budget pressures for
2023/2024 included a proposed reduction of $16 million to local board
operational funding – this would have required the Ōrākei Local
Board to reduce its planned operating spend by $649,609.
12. Three events were held in the Ōrākei Local Board area to
engage with the community and seek feedback on both regional and local
proposals.
13. A report
analysing the feedback on local board priorities, as well as feedback from
those living in the local board area related to the regional issues, was
included as an attachment on the 11 May 2023 business meeting agenda.
14. Local boards considered this feedback, and then held discussions
with the Governing Body at a workshop on 17 May 2023 on regional issues, community
feedback and key local board initiatives and advocacy areas.
15. At its 8 June 2023 meeting, the Governing Body made decisions on the
Annual Budget, including a reduction of $4 million to local board operational
funding – this requires the Ōrākei Local Board to reduce its
planned operating spend by $181,367 (giving the Ōrākei Local Board
$468,242 more funding than proposed in consultation).
Tātaritanga me ngā
tohutohu
Analysis and advice
Local board agreement
16. Both staff
and the local board have reviewed the local feedback received as part of
consultation on the Annual Budget 2023/2024 and local
boards have received a report analysing the local feedback. It is now
recommended that local boards adopt local content for the Annual Budget 2023/2024 (Attachment A), including the Local Board Agreement
2023/2024, the message from the chair,
and local board advocacy.
Local fees and charges
17. Local fees
and charges will increase by an inflationary adjustment of 7.5 per cent.
18. It is
recommended that local boards adopt the local fees and charges schedule for 2023/2024 (Attachment B).
Tauākī whakaaweawe
āhuarangi
Climate impact statement
19. The decisions
recommended in this report are procedural in nature and will not have any
climate impacts themselves.
20. Some of the
proposed projects in the Local Board Agreement may have climate impacts. The
climate impacts of any projects the council chooses to progress with will be
assessed as part of the relevant reporting requirements.
21. Some of the
proposed projects in the Local Board Agreement will be specifically designed to
mitigate climate impacts, build resilience to climate impacts,
and restore the natural environment.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
22. Local boards
worked with council departments to develop their local board work programmes
for 2023/2024 that will be adopted at July business
meetings. The draft local board work programmes help inform the local board
agreements.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
23. This report seeks local board adoption of
its content for the Annual Budget 2023/2024 and other associated material, including
the Local Board Agreement 2023/2024.
Tauākī whakaaweawe
Māori
Māori impact statement
24. Many local board decisions are of importance to
and impact on Māori. Local board agreements and the Annual
Budget are important tools that enable and can demonstrate council’s
responsiveness to Māori.
25. Local board plans, which were developed in 2020 through engagement
with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards
and iwi, and where relevant, the wider Māori community.
26. Of those who submitted on the Annual Budget 2023/2024 from the Ōrākei Local Board area 106 identified
as Māori. These submissions were provided to the local board for
consideration at local board workshops during the development of their local
board agreement.
27. Ongoing conversations will assist local boards
and Māori to understand each other’s priorities and issues. This in
turn can influence and encourage Māori participation in the
council’s decision-making processes.
Ngā ritenga
ā-pūtea
Financial implications
28. The local board agreement includes the allocation of locally driven initiatives (LDI) funding
and asset-based services (ABS) funding to projects and services for the
2023/2024 financial year.
29. LDI funding
is discretionary funding allocated to local boards based on the Local Board
Funding Policy (included in the10-year Budget 2021-2031), which local boards
can spend on priorities for their communities. Local boards can also use LDI
funding to increase local levels of service if they wish to do so.
30. Funding
for ABS is allocated by the Governing Body to local boards based on current
levels of service to run and maintain local assets and services including
parks, pools and recreation facilities, community facilities, and libraries.
31. A local fees and charges schedule for 2023/2024 is adopted alongside
the Local Board Agreement 2023/2024. The fees and
charges have been formulated based on region-wide baseline service levels and
revenue targets. Where fees and charges are amended by a local board that
results in lower revenue for the council, the shortfall will need to be made up
by either allocating LDI funds or reducing expenditure on other services to
balance overall budgets.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
32. Decisions on
the local content of the Annual Budget 2023/2024, including
the Local Board Agreement 2023/2024 and a local fees and charges schedule for
2023/2024, are required by 22 June 2023 to ensure the Governing Body can
adopt the final Annual Budget 2023/2024, including each Local Board Agreement, at its 29 June 2023
meeting.
Ngā koringa ā-muri
Next steps
33. The resolutions of
this meeting will be reported to the Governing Body on 29 June 2023 when it
meets to adopt the Annual Budget 2023/2024, including 21 local
board agreements.
34. It is possible that minor changes may need to be made to the
attachments before the Annual Budget 2023/2024 is adopted, such as correction of any
errors identified and minor wording changes. Staff therefore recommend that the
local board delegates authority to the Chair to make any final changes if
necessary.
35. Local board agreements set the priorities and budget envelopes for
each financial year; work programmes then detail the activities that will be
delivered within those budget envelopes. Work programmes will be agreed between
local boards and operational departments at business meetings in July 2023.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Draft Local Board Agreement – to be tabled at
the extraordinary meeting on 22 June 2023
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b⇩
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Fees and Charges schedule
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11
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Ngā kaihaina
Signatories
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Authors
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Renee Burgers - Lead Advisor Plans and Programmes
Justin Kary – Senior Local Board Advisor
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Authorisers
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Louise Mason - General Manager Local Board Services
Glenn Boyd - Local Area Manager
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Ōrākei
Local Board
22 June 2023
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Draft Ōrākei Local Board Plan
2023
File No.: CP2023/07860
Te take mō te
pūrongo
Purpose of the report
1. To
adopt the statement of proposal for the draft Ōrākei Local Board Plan
2023, which includes the draft Ōrākei Local Board Plan 2023 and adopt
the summary of the statement of proposal.
Whakarāpopototanga matua
Executive summary
2. The
Local Government (Auckland Council) Act 2009 requires that each local board
adopt a local board plan by 31 October of the year following the triennial
general election, using the special consultative procedure (SCP) to engage with
their communities.
3. The
consultation period for the SCP will take place from 13 July to 14 August 2023.
4. The
draft Ōrākei Local Board Plan 2023 has been developed using feedback
from the Annual Budget 2023/2024 consultation but before the Annual Budget
2023/2024 decisions were made.
5. The
consultation process will seek the views and preferences of the public to
inform the final plan.
6. Attachment
A - Draft Ōrākei Local Board Plan 2023, Attachment B – Summary
of the Statement of Proposal, and Attachment C – Statement of Proposal
for public consultation for this report were not finalised at the time the
agenda was published. The attachments will be pre-circulated to local board
members and officially tabled at the 22 June 2023 extraordinary business
meeting.
Ngā tūtohunga
Recommendation/s
That the Ōrākei Local
Board:
a) approve
the draft Ōrākei Local Board Plan 2023 for inclusion in the statement
of proposal (Attachment A)
b) delegate
authority to the Chairperson to approve final changes to the draft
Ōrākei Local Board Plan 2023
c) adopt
the statement of proposal for
public consultation using the special consultative procedure (Attachment C)
d) adopt
the summary of the statement of proposal (Attachment
B)
e) approve
the following Have Your Say event during the consultation period:
i) Have
Your Say Ōrākei – a drop-in style event, 4 – 6pm,
Thursday 27 July 2023, Ellerslie War Memorial Hall, 134/138 Main Highway,
Ellerslie, Auckland
f) delegate
to the following elected members and staff the power and responsibility to hear
from the public through ‘spoken’ (or New Zealand sign language)
interaction, at the council’s public engagement events, during the
consultation period for the local board plan:
i) local
board members and chairperson
ii) General
Manager Local Board Services, Local Area Manager, Local Board Senior Advisor,
Local Board Advisor, Local Board Engagement Advisor
iii) any
additional staff approved by the General Manager Local Board Services or the
Group Chief Financial Officer.
Horopaki
Context
7. The
Local Government (Auckland Council) Act 2009 states that each local board must:
· adopt
their local board plan by 31 October of the year following an election
· use
the special consultative procedure to engage with their
communities.
8. Local
board plans are strategic documents developed every three years. They set a
direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and
investment decisions. They also influence local board input into regional
strategies and plans, including annual budgets.
9. The
plans inform the development of the council’s 10-year budget. They also
form the basis to develop the annual local board agreement for the following
three financial years and subsequent work programmes.
10. The financial outlook for the council has been impacted
by ongoing broad economic factors such as rising inflation, higher interest
rates, supply chain difficulties and a labour market squeeze as well as the
COVID-19 pandemic impacts. The council consulted with the public in
March 2023 on a proposal to address the then forecasted budget deficit
of $295 million in the council’s Annual Budget 2023/2024,
including a proposal to reduce local board funding.
Tātaritanga me ngā
tohutohu
Analysis and advice
11. The
draft Ōrākei Local Board Plan 2023 (refer Attachment A) has been
developed considering:
· previous
community engagement, including engagement on the Annual Budget 2023/2024.
· subject
matter expert advice from council and council-controlled organisations
· mana
whenua views through Ngāti Whātua Ōrākei
12. Targeted
consultation was also undertaken in January to April 2023 through various
activities with local community groups.
13. The
draft Ōrākei Local Board Plan 2023 has been
developed while the Annual Budget 2023/2024 was also being developed. It is
possible that some of the priorities and preferences may need to change as a
result of changes to local board funding.
Key features
14. Key features
of the draft Ōrākei Local Board Plan 2023 include:
· Information
about local boards
· How
the draft plan was developed
· A
statement on Māori outcomes
· A
statement on climate action
· Initiatives
the board intends to undertake in five activity areas: people, environment,
community, places, economy
· Funding
and financial information
· Local
activities and levels of service
Engagement approach for the SCP
15. The
consultation period will run from 13 July to 14 August 2023.
16. The Have Your
Say event recommended to be held in the Ōrākei Local Board area is:
· Have
Your Say Ōrākei – a drop-in style event, 4 – 6pm,
Thursday 27 July 2023, Ellerslie War Memorial Hall, 134/138 Main Highway,
Ellerslie, Auckland
17. The special consultative procedure requires the council to
provide an opportunity for people to present their views to the council in a
manner that enables ‘spoken (or New Zealand sign language)
interaction’ between the person and the council’s decision-makers
or their official delegates. The recommended Have Your Say event, along with
the recommended delegation to elected members and staff to hear from the
public in relation to the local board agreement,
provides the opportunity for this spoken interaction.
Consultation documentation and translations
18. To support
people to be able to provide feedback in a way that suits them, information
will be provided online and in hard copy.
19. Hard copies
and feedback forms will be available at all libraries and service centres or on
request by calling 09 301 0101.
20. The draft
local board plan will be available to view online at akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.
21. To
enable a wide reach across diverse communities, the feedback form and the summary of the statement of proposal will be translated into Simple Chinese.
Methods for obtaining feedback
22. Feedback
will be gathered through the channels described below:
· online
submissions via akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.
· Have
Your Say face-to-face engagement events (spoken interaction)
· written
submissions, for example, pro formas and letters received by post or email
· verbal
submissions through telephone by calling 09 301 0101
· partnerships
with community organisations to obtain feedback from our diverse and
hard-to-reach communities.
Processing feedback
23. Feedback
will be analysed and collated for local board members to consider prior to
making decisions on the final local board plan.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
24. The plan
includes a section on climate action, as well as these considerations being
addressed throughout the plan. Specific initiatives in the plan include:
· harness
and build on the efforts of local environmental groups to provide a volunteer
workforce to tackle weeds and pests and restore natural ecosystems to increase
resilience to climate impacts
· advocate
to Auckland Transport to complete Stage 4 of Te Ara ki Uta ki Tai - Glen Innes
to Tāmaki Drive shared path to provide greater opportunities for the
low-emission transport options of walking and cycling
· partner
with Ngāti Whātua Ōrākei to protect and enhance our natural
taonga
· complete
the Gowing Drive link to Te Ara ki Uta ki Tai - Glen Innes to Tāmaki Drive
shared path which will create a safe, low-emission connection to local schools
25. The impact on
the climate from the process of engagement has been considered. Digital
feedback will be encouraged where possible, and printing of hard copies will be
limited. The ability to provide feedback from any location reduces the need to
travel to a specific location.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
26. The approval
of the draft Ōrākei Local Board Plan 2023 for public consultation
will enable the community to give the local board its feedback on the direction
the local board intends to take. Planning and operational areas of the council
have taken part in the development and review of the draft plan.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
27. The local
board’s views have informed the development of the draft Ōrākei
Local Board Plan 2023 through a series of workshops from November 2022 to June
2023.
Tauākī whakaaweawe
Māori
Māori impact statement
28. Staff engaged
with mana whenua using a coordinated, region-wide approach, enabling all 19
Tāmaki mana whenua to be involved during the early engagement phase of the
local board plans project, commencing late 2022.
29. This
engagement approach has been developed in close consultation with Ngā
Mātārae.
30. During early
engagement all mana whenua were asked to indicate which local areas they were
specifically interested in. This advice has guided subsequent engagement led by
Engagement Advisors.
31. The following
mana whenua have indicated an interest in the Ōrākei Local Board
Area:
· Ngāti
Whātua Ōrākei
· Ngāti
Paoa
32. Key aspects
of the engagement approach have included the commencement of early engagement
on local board plan development, the Annual Budget consultation and early
engagement on draft local board plans, which is currently under way.
33. The following
engagement has taken place with mana whenua whose area of interest includes the
Ōrākei Local Board area.
· Quarterly
meetings between the Ōrākei Local Board Chair and Ngāti
Whātua Ōrākei Trust Board Chair
· Attendance
by the Ngāti Whātua Ōrākei Trust Board Chair to the
Ōrākei Local Board meeting to discuss Ngāti Whātua
Ōrākei’s masterplan for Ōrākei on Thursday 26 January
2023.
34. The local
board and local board staff have considered existing feedback on several
matters from mana whenua and mataawaka and this has included reviewing past
mana whenua and mataawaka submissions to Auckland Council, including the recent
Annual Budget.
Ngā ritenga
ā-pūtea
Financial implications
35. Budget to
implement initiatives and projects is confirmed through the annual plan
budgeting process. The local board plans inform this process.
36. The budget
for the draft Ōrākei Local Board Plan 2023 SCP is $7000, which is
provided for in the Local Board Services group budget.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
37. There is a
risk in approving the draft Ōrākei Local Board Plan 2023 for public
consultation while the full social and economic effects of any operational
funding reductions on the community are not yet determined. The consultation
process will seek the views and preferences of the public to inform the final
plan.
Ngā koringa ā-muri
Next steps
38. Following
adoption, the statement of proposal, including the draft Ōrākei Local
Board Plan 2023, will be available for public consultation from 13 July to 14
August 2023.
Ngā tāpirihanga
Attachments
Attachment A - Draft Ōrākei Local Board Plan 2023,
Attachment B – Summary of the Statement of Proposal, and Attachment C
– Statement of Proposal for public consultation for this report were not
finalised at the time the agenda was published. The attachments will be
pre-circulated to local board members and officially tabled at the 22 June 2023
extraordinary business meeting.
Ngā kaihaina
Signatories
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Author
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Justin Kary – Senior Local Board Advisor
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Authorisers
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Louise Mason - General Manager Local Board Services
Glenn Boyd - Local Area Manager
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