Agenda of Puketāpapa Local Board - Thursday, 22 June 2023

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 15 June 2023 as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Puketāpapa Local Board

22 June 2023

Local Board Transport Capital Fund

File No.: CP2023/07806

Te take mō te pūrongo

Purpose of the report

1. To seek approval for the allocation of the 2023-2025 Puketāpapa Local Board’s Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. Auckland Transport (AT) manages the Local Board Transport Capital Fund (LBTCF) on behalf of the Puketāpapa Local Board. AT provides advice to support local board decision-making. A decision relating to the allocation of the Local Board Transport Capital Fund is being sought.

3. The indicative budget for the Puketāpapa Local Board this political term is $1,550,649.

4. The Puketāpapa Local Board has already allocated $293,500 of this term’s budget to complete the Melrose Road pedestrian refuge and Hillsborough Road/Mt Albert Road Intersection - Pedestrian Crossing Safety Improvements projects (resolution number PKTPP/2022/162). However, based on the latest cost estimates from the contractor an additional $172,000 is required to fund the construction.

5. Last political term, the Puketāpapa Local Board allocated budget to 244 Hillsborough Road Crossing. Additional budget of $46,000 from this political term is needed to complete this project.

6. In this report, Auckland Transport recommends that the Puketāpapa Local Board allocate $1,000,000 to new projects: a midblock crossing on Dominion Road and a shared path on Frost Road.

7. The indicative costs of the recommended projects are $1,000,000 which, if all the projects are confirmed, will leave $39,149 in the board’s LBTCF. The projects noted below may decrease in cost if during investigation a lesser intervention is considered desirable.

8. AT requests the Puketāpapa Local Board to make timely decisions so that the confirmed projects can be planned for as resources and budget are expected to be constrained in the current political term.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) allocate the Local Board Transport Capital Fund 2022-2025 in part as follows:

i) whakaae / approve the allocation of an additional $172,000 to complete construction of the Melrose Road pedestrian refuge and Hillsborough Road/Mt Albert Road Intersection - Pedestrian Crossing Safety Improvements projects.

ii) whakaae / approve the allocation of $46,000 to complete construction of a crossing at 244 Hillsborough Road.

iii) whakaae / approve the allocation of $600,000 for constructing a mid-block crossing on Dominion Road.

iv) whakaae /approve the allocation of $400,000 for completing the shared path on Frost Road.

Horopaki

Context

9. The LBTCF is an AT fund established in 2012 to allow local boards to deliver small projects in their local area that would not normally be prioritised by Auckland Transport. The indicative budget for Puketāpapa Local Board’s allocation of LBTCF for the 2022–2025 political term is $1,550,649.

Tātaritanga me ngā tohutohu

Analysis and advice

10. Workshops to gather suggestions for the LBTCF projects began with the Puketāpapa Local Board in early 2023. The first workshop sought to gather new ideas for worthwhile projects as well as present some suggestions from members of the public or from local schools.

11. AT followed this up in May 2023 with a second workshop that provided board members with high-level costings for projects and the opportunity to highlight their priorities.

12. In the mix of new ideas there was also a project from the last political term that has been through the design and consultation process but need additional funding this political term. This project is the crossing at 244 Hillsborough Road.

13. Auckland Transport’s advice is that the local board should start by supporting this project that is already in the programme, being the 244 Hillsborough Road Crossing. This ensures that historic investments are not lost, maintains the integrity of the board’s previous decision-making, and maximises the efficiency of delivery.

14. New projects as discussed in the workshop on 4 May 2023 and now considered for funding are a midblock crossing on Dominion Road and a shared path on Frost Road.

15. AT recommends that the completion of the shared path on Frost Road is supported by the local board using the LBTCF. Unfortunately, the Safer Community funding is no longer available and therefore cannot be used to extend the shared path. When AT were consulting on the Safer Community project, we were made aware of the local board’s Puketāpapa Greenway project that begins on Britton Ave. At that time, the upgrade was to provide a connection between Britton Ave and the path leading to John Moore Reserve then on to Bremner Ave.

Project Details

Project	Description	Estimates
Melrose Road pedestrian refuge and Hillsborough Road/Mt Albert Road Intersection - Pedestrian Crossing Safety Improvements projects.	Based on the latest cost estimates from the contractor an additional $172,000 is required to fund the construction for both projects from the previous board’s term.	$172,000
244 Hillsborough Road Crossing	The scope of the project is to install a new signalised pedestrian crossing at 244 Hillsborough Road. Additional funding from the new term is required to be resolved to complete construction.	$46,000
Dominion Road mid-block crossing	No formalised crossing points for pedestrians on an approximately 800m long stretch of Dominion Road between Keystone Avenue and Landscape Rd. There are a couple of refuge islands in between these two roads.	$600,000
Frost Road shared path extension to Mt Albert Road	A 200 metre section of shared path is missing on the western side of Frost Road. The project will continue the path which shrinks at the crossing to Britton, up to Mt Albert Road. Service relocation might be required.	$400,000
Total		$1,218,000

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. Auckland Council has declared a climate emergency and has developed Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

17. AT therefore urges the Puketāpapa Local Board to consider prioritisation of projects that help reduce carbon emissions.

18. Most of the proposed projects above will encourage either safe walking, cycling or use of public transport and will contribute to reducing carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. Any engagement required with other parts of the council group will be carried out on an individual-project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. Puketāpapa Local Board discussed this programme of work at two workshops with AT in 2023. This report reflects the views of the local board as expressed in the workshops.

Tauākī whakaaweawe Māori

Māori impact statement

21. The actions being considered do not have specific impacts on Māori. Both AT and council are committed to meeting their responsibilities under Te Tiriti o Waitangi (the Treaty of Waitangi) and its broader legal obligations in being more responsible or effective to Māori. Auckland Transport’s Maori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the AT website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about.

22. Any AT project that requires consultation with iwi will include that activity within its project plan.

Ngā ritenga ā-pūtea

Financial implications

23. This report requires consideration of a significant financial commitment of up to $1,218,000 by the Puketāpapa Local Board. This will leave $39,149 remaining in the LBTCF.

24. The costs calculated are based on estimates and it is possible that costs on some projects may be under or over the estimations.

25. This is only a small buffer, but some projects may scale down once feasibility studies and concept designs are completed.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There is a risk that some new projects may cost more than is budgeted in this report, but equally some projects may reduce in scope after further investigation work is carried out. For instance, some sites may merit pedestrian refuges rather than raised crossings. This will be discussed with the local board once further investigation work is completed.

27. As resources and budgets are constrained, delaying decision making means that there is less time for planning for the investigation, design, and subsequent delivery of the projects that the local board wishes to progress. Timely decision making will provide the best opportunity for these projects to be delivered in the current political term.

Ngā koringa ā-muri

Next steps

28. AT will take note of the local board’s confirmed projects and come back to the local board after initial investigation, concept designs are completed and costs for the projects are better understood.

29. Concept designs and costs for the selected projects will be presented at local board workshops, and depending on the feedback received, they will then proceed to public consultation.

30. After public consultation, detailed design is completed and at this stage the local board will be requested to confirm the projects for delivery.

31. Throughout the concept and design process, AT will keep the local board updated and when a decision is required, a report will be made to a public meeting so the members can consider it and decide on next steps.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Tamarisk Sutherland – Elected Member Relationship Partner, Auckland Transport

Authorisers

Caroline Tauevihi – Head of Communications, Central Hub (Acting) Auckland Transport

Nina Siers - Local Area Manager

Puketāpapa Local Board

22 June 2023

Adoption of the Puketāpapa Local Board Agreement 2023/2024

File No.: CP2023/07803

Te take mō te pūrongo

Purpose of the report

1. To adopt the local content for the Annual Budget, which includes the Puketāpapa Local Board Agreement 2023/2024, the message from the chair, and local board advocacy.

2. To adopt a local fees and charges schedule for 2023/2024.

Whakarāpopototanga matua

Executive summary

3. Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

4. From 28 February to 28 March 2023, council consulted on the proposed Annual Budget 2023/2024. Local boards considered this feedback and then held discussions with the Governing Body on 17 May 2023 on regional issues, community feedback, and key local board initiatives and advocacy areas.

5. Local boards have now considered local content for the Annual Budget 2023/2024 which includes a local board agreement, a message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2023/2024.

6. Early adoption of some work programme items that rely on funding in July 2023 are also outlined.

7. On 29 June 2023, the Governing Body will meet to adopt Auckland Council’s Annual Budget 2023/2024, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) whai / adopt the local content for the Annual Budget, which includes the Puketāpapa Local Board Agreement 2023/2024, the message from the chair, and approved local board advocacy (Attachment A).

b) whai / adopt a local fees and charges schedule for 2023/2024 (Attachment B).

c) whakaae / approve work programme activities relating to local board agreement performance measures and to community groups who rely on funding in July 2023 (Attachment C).

d) tautapa / delegate authority to the Chair to make any final changes to the local content for the Annual Budget 2023/2024 (the Puketāpapa Local Board Agreement 2023/2024, message from the chair, and local board advocacy).

e) tuhi-ā-taipitopito / note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2023/2024, including each Local Board Agreement, on 29 June 2023.

Horopaki

Context

8. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans outline the priorities and preferences of the communities within the local board area in respect of the level and nature of local activities to be provided by the Auckland Council over a three-year period and provide the basis for the development of annual local board agreements. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

9. Throughout the development of the Annual Budget 2023/2024, local board chairs (or delegated local board representatives) have had the opportunity to attend Governing Body workshops on key topics and provide local board views on regional issues being considered as part of the Annual Budget 2023/2024.

10. Auckland Council has faced ongoing budget challenges, and recent and rapid increases in inflation and interest rates have placed significant pressure on the council’s financial position.

11. From 28 February to 28 March 2023, the council consulted with the public on a proposal to address the forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024. The council’s proposed response to mitigate the budget pressures for 2023/2024 included a proposed reduction of $16 million to local board operational funding – this would require the Puketāpapa Local Board to reduce its planned operating spend by $467,000.

12. One locally held ‘Have your say’ event was held in the Puketāpapa Local Board area to engage with the community and seek feedback on both regional and local proposals.

13. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 11 May business meeting agenda.

14. Local boards considered this feedback, and then held discussions with the Governing Body at a workshop on 17 May 2023 on regional issues, community feedback and key local board initiatives and advocacy areas.

15. The Puketāpapa Local Board also approved advocacy initiatives for the Annual Budget 2023/2024 at the 11 May business meeting (resolution number PKTPP/2023/1)

16. At its 8 June 2023 meeting, the Governing Body made decisions on the Annual Budget – including a reduction of $4 million to local board operational funding – this requires the Puketāpapa Local Board to reduce its planned operating spend by $133,722 (Giving the Puketāpapa Local Board $333,399 more funding than proposed in consultation).

Tātaritanga me ngā tohutohu

Analysis and advice

17. Both staff and the local board have reviewed the local feedback received as part of consultation on the Annual Budget 2023/2024 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the Annual Budget 2023/2024 (Attachment A), including the Local Board Agreement 2023/2024, the message from the chair, and local board advocacy.

Local Fees and Charges

18. The review of local fees and charges for Active Communities services has been split into two phases due to its size and complexity. The first phase was for bookable spaces for hire for council managed sites. This process will standardise the variations and inconsistencies in the existing pricing and discount frameworks currently inherited from legacy councils.

19. The discount structure was simplified to enable discounts to be targeted to specific community outcomes (e.g., youth focus, disability focus, community groups, etc.). The criteria for the standardised community outcome discounts are established and guided by the relevant local board. The proposed discount structure is aligned to the existing framework that is well known and has successfully operated as part of the Venue Hire portfolio for several years.

20. Fee changes are usually implemented in February each year, as customers are more likely to book spaces at the beginning of the calendar year. However, no changes to Active Communities fees were made in February 2023 as consultation on the proposed changes was taking place at that time. It is proposed that the adopted changes are implemented from 1 July 2023.

21. This proposal will ensure that those hiring facilities are treated fairly across the city and provide a baseline for the second phase of the review that considers the appropriate level of cost recovery. The overall revenue impact of the changes is small. While some increases are high in percentage terms, they are small in absolute dollar value and relative to the scale of the facility being hired e.g., an entire pool.

22. All other local fees and charges increase by an inflationary adjustment of 7.5 per cent.

23. It is recommended that local boards adopt the local fees and charges schedule for 2023/2024 including the criteria for community discount for Active Communities Bookable Spaces (Attachment B).

Early adoption of work programme activities

24. Local board work programmes outline activities, projects, budgets and timelines. Work programmes are usually approved in June for delivery at the start of the financial year (1 July 2023).

25. Due to the proposal in the Annual Budget consultation document to reduce local board funding, the budget available for local board work programmes was not confirmed until the Governing Body decision on 8 June 2023. To allow time for advice to be prepared after this decision, this year the work programmes will be approved in July.

26. The local work programme activities that local boards are recommended to approve align with the performance measures in Local Board Agreements and to community groups who rely on funding in July 2023 (Attachment C).

27. These activities for the Puketāpapa Local Board are:

· 601, EcoNeighbourhoods Puketāpapa, $32,000

28. More information on this activity is available in attachment C.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

30. Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects the council chooses to progress with will be assessed as part of the relevant reporting requirements.

31. Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impacts, build resilience to climate impacts, and restore the natural environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. Local boards worked with council departments to develop their local board work programmes for 2023/2024 that will be adopted at July business meetings. The draft local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. This report seeks local board adoption of its content for the Annual Budget 2023/2024 and other associated material, including the Local Board Agreement 2023/2024.

Tauākī whakaaweawe Māori

Māori impact statement

34. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.

35. Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant, the wider Māori community.

36. Of those who submitted on the Annual Budget 2023/2024 from the Puketāpapa Local Board area 56 identified as Māori. Thirteen mana whenua entities with a connection to the Puketāpapa Local Board rohe also made a submission to the Annual Budget 2023/2024. These submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.

37. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

38. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset-based services (ABS) funding to projects and services for the 2023/2024 financial year.

39. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the10-year Budget 2021-2031), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

40. Funding for ABS is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

41. A local fees and charges schedule for 2023/2024 is adopted alongside the Local Board Agreement 2023/2024. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. Decisions on the local content of the Annual Budget 2023/2024, including the Local Board Agreement 2023/2024 and a local fees and charges schedule for 2023/2024, are required by 22 June 2023 to ensure the Governing Body can adopt the final Annual Budget 2023/2024, including each Local Board Agreement, at its 29 June 2023 meeting.

Ngā koringa ā-muri

Next steps

43. The resolutions of this meeting will be reported to the Governing Body on 29 June 2023 when it meets to adopt the Annual Budget 2023/2024, including 21 local board agreements.

44. It is possible that minor changes may need to be made to the attachments before the Annual Budget 2023/2024 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

45. Local board agreements set the priorities and budget envelopes for each financial year. work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in July 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Puketāpapa Local Board Agreement 2023/2024	17
b ⇩	Local fees and charges schedule for 2023/2024	27
c ⇩	Early adoption of work programme activities	31

Ngā kaihaina

Signatories

Author	Vanessa Phillips – Local Board Advisor
Authoriser	Nina Siers - Local Area Manager

Puketāpapa Local Board

22 June 2023

Draft Puketāpapa Local Board Plan 2023

File No.: CP2023/07865

Te take mō te pūrongo

Purpose of the report

1. To adopt the statement of proposal for the Puketāpapa Local Board Plan 2023, which includes the draft Local Board Plan 2023; and

2. to adopt the summary of the statement of proposal.

Whakarāpopototanga matua

Executive summary

3. The Local Government (Auckland Council) Act 2009 requires that each local board adopt a local board plan by 31 October of the year following the triennial general election, using the special consultative procedure (SCP) to engage with their communities.

4. The consultation period for the SCP will take place from 13 July to 14 August 2023.

5. The draft Puketāpapa Local Board Plan 2023 has been developed using feedback from the Annual Budget 2023/2024 consultation but before the Annual Budget 2023/2024 decisions were made.

6. The consultation process will seek the views and preferences of the public to inform the final plan.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) whakaae / approve the draft Puketāpapa Local Board Plan 2023, Attachment A, for inclusion in the statement of proposal.

b) tautapa / delegate authority to the Chairperson to approve final minor changes to the draft Puketāpapa Local Board Plan 2023.

c) whai /adopt the statement of proposal for public consultation using the special consultative procedure (Attachment B)

d) whai / adopt the summary of the statement of proposal (Attachment C)

e) whakaae /approve the following Have Your Say events during the consultation period:

· Have Your Say, 8 August 2023. 5-6pm. Fickling Centre, Three Kings

f) tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

· local board members and chairperson

· General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

· any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

Horopaki

Context

7. The Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt their local board plan by 31 October of the year following an election

· use the special consultative procedure (SCP) to engage with their communities.

8. Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

9. The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

10. The financial outlook for the council has been impacted by ongoing broad economic factors such as rising inflation, higher interest rates, supply chain difficulties and a labour market squeeze as well as the COVID-19 pandemic impacts. The council consulted with the public in March 2023 on a proposal to address the then forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024, including a proposal to reduce local board funding.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The draft Puketāpapa Local Board Plan 2023 (refer Attachment A) has been developed considering:

· previous community engagement, including engagement on the Annual Budget 2023/2024.

· subject matter expert advice from the council and other council organisations

· mana whenua and mataawaka views

· insights gathered by local board members attendances at events, meetings and regular engagement with community groups.

12. Targeted consultation was also undertaken in January to April 2023 through various activities with local community leaders and groups.

13. The draft Puketāpapa Local Board Plan 2023 has been developed while the Annual Budget 2023/2024 was also being developed. It is possible that some of the priorities and preferences may need to change as a result of changes to local board funding.

Key features

14. Key features of the draft Puketāpapa Local Board Plan 2023 include:

15. The draft Puketāpapa Local Board Plan 2023 include an overall vision, objectives, initiatives and advocacy for five key strategic areas. The overall vision and objectives are outlined below.

16. Our People: Our people are thriving and have a strong sense of connection to Puketāpapa and its range of multi-cultural communities. Te ao Māori is valued and reflected in the rohe.

· Mana whenua and the local board work on areas of mutual interest

· Te Ao Māori is understood and reflected in Puketāpapa

· Cultural diversity is proudly celebrated in Puketāpapa

· People have access to opportunities that improve their wellbeing

· Communities of greatest need are a focus for support

17. Our Environment: Our natural environment is valued and cared for, and people feel a sense of connection with local parks, rivers and the harbour. Climate resilience is front of mind and our people can live in environmentally sustainable ways.

· Improve the mauri of awa, the harbour, open spaces and ngāhere of Puketāpapa.

· People live more environment and climate friendly and healthy lifestyles

18. Our Community: Our communities have the places and activities that enhance their lifestyles. There is strong local leadership, with resilient, safe and supportive communities, particularly through times of change and challenge.

· Our investment in parks, facilities and programmes is focussed on growing neighbourhoods, with a focus on Wesley, Waikōwhai and Three Kings suburbs

· Our investment in parks and facilities is financially sustainable

· Te Ao Māori is reflected in our parks and facilities

· Monte Cecilia Park is a well-used and valued destination and an icon for Puketāpapa

· People help shape decisions and investment in their community

· Enable strong local leaders and networks that are resilient and support one another

19. Our Places: Our changing neighbourhoods are well-designed, creating places that are safe, accessible and inviting. Transport systems are safe and accessible, and cater for all, including walking, cycling, as well as private and public transport.

· The growing neighbourhoods of Roskill, Wesley, Waikōwhai and Three Kings are well planned, built and serviced

· Growth and development cater for severe weather events and enhances the natural environment

· A range of safe and accessible transport options that are easy to find and use

20. Our Economy: Puketapapa thrives as a desirable place for business where people can work and shop locally. Businesses and events contribute to both economic growth and vibrancy, embracing the richness that comes from our varied backgrounds and talents.

· Thriving local businesses that support one another

· Businesses that are more environmentally friendly

· Local skills that match local employment opportunities

· Attract investment to Puketāpapa

Engagement approach for the SCP

21. The consultation period will run from 13 July to 14 August 2023.

22. The Have Your Say events recommended to be held in the Puketāpapa Local Board area are:

· Have Your Say, 8 August 2023. 5-6pm. Fickling Centre, Three Kings

23. The special consultative procedure requires the council to provide an opportunity for people to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates. The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public in relation to the local board agreement, provides the opportunity for this spoken interaction.

Consultation documentation and translations

24. To support people to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

25. Hard copies and feedback forms will be available at all libraries and service centres or on request by calling 09 301 0101.

26. The draft local board plan will be available to view online at akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

27. To enable a wide reach across diverse communities, the feedback form and the summary of the statement of proposal will be translated into Simplified Chinese, Hindi, te reo Maori

Methods for obtaining feedback

28. Feedback will be gathered through the channels described below:

· online submission via akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

· Have Your Say face-to-face 8 August Fickling Centre.

· Feedback at a glance boards, and pop-up with elected members at local libraries.

· Pop-up event at Wesley Market.

· Pop-up at Kite Day 16 July. Elected members on hand to answer questions.

· Written submissions, for example pro formas and letters received by post or email

· Verbal submission through telephone by calling 09 301 0101 or the Puketāpapa local board office via email

· Partnerships with community partners to obtain feedback from our diverse/hard to reach communities.

· Working with Puketāpapa Youth Foundation on events and reaching youth community

· Working with Pacific community leaders on submission and Q&A events with elected members.

· Working with community networks to share messages

Processing feedback

29. Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan.

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Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The draft Puketāpapa Local Board Plan 2023 reflects the impacts of predicted climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

31. The plan includes a section for Climate Action, as well as these considerations being addressed throughout the plan. Specific objectives and initiatives in the plan include:

· Support communities to connect within their neighbourhoods and communities that they belong to e.g. through Neighbours Day

· Support communities to be more prepared for extreme weather events by increasing local neighbourhood connections e.g by supporting community groups that responded to the 2023 floods

· Support and advocate for projects in rapidly growing neighbourhoods that increase the resilience of biodiversity in open spaces, awa and ngahere

· Support communities and groups to connect and collaborate, increasing capacity across the neighbourhood e.g. through the Puketāpapa Community Network and other key partners

· Work with urban developers to ensure they are guided by the Integrated Area Plan and Te Auaunga Restoration Strategy

· Support local projects that increase stormwater resilience to extreme weather events

· Support community-led transport initiatives, which promote more active modes of travel such as walking , cycling and public transport e.g. the Roskill bike hub and cycling haven project.

· Support initiatives that make public transport more safe and accessible e.g. with bus shelters

· Continue to implement the Puketāpapa Greenways paths/cycling plan, where possible and and promote its use

· Support walking/cycling safety and community bike repair programmes

· Support carbon reduction and climate action support programmes for businesses, households, and neighbourhoods

· Use existing community hubs, such as the library, to increase community understanding of climate change and promote local climate action initiatives.

· Support communities to express their views in decision-making, e.g. through submissions on transport, climate and alcohol policies

· Work with business groups so they understand the climate crisis and what actions they can take

32. The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. The approval of the Puketāpapa draft Local Board Plan 2023 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. The local board’s views have informed the development of the draft Puketāpapa Local Board Plan 2023 through a series of workshops from November 2022 to June 2023.

Tauākī whakaaweawe Māori

Māori impact statement

35. Staff engaged with mana whenua using a coordinated, region-wide approach, enabling all 19 Tāmaki mana whenua to be involved during the early engagement phase of the Local Board Plans project, commencing late 2022.

36. This engagement approach has been developed in close consultation with Ngā Mātārae.

37. During early engagement all mana whenua were asked to indicate which local areas they were specifically interested in. This advice has guided subsequent engagement led by Engagement Advisors.

38. The following iwi have requested copies of the draft local board plan for review.

· Ngai Tai Ki Tamaki

· Ngati Maru

· Te Ahiwaru

39. There is not a local mataawaka group in the area.

40. The local board and local board staff have considered existing feedback on several matters from mana whenua and mataawaka and this has included reviewing past mana whenua and mataawaka submissions to Auckland Council, including the recent Annual Budget 2023-24 submissions.

41. Mana whenua and mataawaka aspirations and priorities are reflected through initiatives that are aligned with the following Kia Ora Tāmaki Makaurau outcomes

· Kia ora te hononga – Effective Māori participation

· Kia ora te ahurea – Māori identity and culture

· Kia ora te taiao – Kaitiakitanga

42. Mana whenua are currently being invited to provide feedback on draft local board plans both directly to local boards and via the SCP.

43. Mataawaka are being encouraged to make formal submissions via the SCP.

Ngā ritenga ā-pūtea

Financial implications

44. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

45. The total engagement budget for Puketāpapa Local Board is $4000, which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. There is a risk in approving the draft Puketāpapa Local Board Plan 2023 for public consultation while the full social and economic effects of any operational funding reductions on the community are not yet determined. The consultation process will seek the views and preferences of the public to inform the final plan.

Ngā koringa ā-muri

Next steps

47. Following adoption, the statement of proposal, including the draft Puketāpapa Local Board Plan 2023, will be available for public consultation from 13 July to 14 August 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Puketapapa Local Board Plan	41
b ⇩	Statement of proposal for public consultation	83
c ⇩	Summary of the statement of proposal	85