Agenda of Upper Harbour Local Board - Thursday, 22 June 2023

1 Nau mai | Welcome

The Chairperson A Atkinson will open the meeting with a Karakia.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 25 May 2023, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Albany Community Hub / Harbour Sport Update

Te take mō te pūrongo

Purpose of the report

1. To receive an update from the Albany Community Hub and Harbour Sport on the work done at the Albany Community Hub over the last year.

Whakarāpopototanga matua

Executive summary

2. Grace Alley, Albany Community Hub Manager, representing the Albany Community Hub and Richard Casutt, Harbour Sport General Manager, representing Harbour Sport will be in attendance to provide an update on the work done at the Albany Community Hub over the last year.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) receive the deputation from Grace Alley, Albany Community Hub Manager and Richard Casutt, Harbour Sport General Manager, on behalf of the Albany Community Hub and Harbour Sport, and thank them for their attendance and presentation.

Attachments

a Albany Community Hub presentation........................................................... 161

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Upper Harbour Local Board

22 June 2023

Local Board views on the 19 Notice of Requirements lodged by Supporting Growth Alliance in the North West

File No.: CP2023/06989

Te take mō te pūrongo

Purpose of the report

1. To provide local board views on 19 Notices of Requirement lodged by the Supporting Growth Alliance for new transportation projects in the North West.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on Notices of Requirement must consider local boards’ views on Notices of Requirement if the relevant local boards choose to provide their views.

3. Each local board has a responsibility to communicate the interests and preferences of the people in its area on Auckland Council policy documents, including Notices of Requirement. A local board can present local views and preferences when expressed by the whole local board.

4. The Supporting Growth Alliance has lodged 19 Notices of Requirement on behalf of Auckland Transport and Waka Kotahi with Auckland Council (the council).

5. The Notices of Requirement were notified on 23 March 2023 and submissions closed on 24 April 2023. A breakdown on the number of submissions received on each Notice of Requirement can be found in Attachment A.

6. This report is the mechanism for the Upper Harbour Local Board to provide its views on the Notices of Requirement. Staff do not recommend what view the Upper Harbour Local Board should convey.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whakarite / provide local board views on the 19 Notices of Requirement lodged by the Supporting Growth Alliance for new transportation projects in the North West.

b) kopou / appoint a local board member to speak to the local board views at a hearing (if one is held) on the 19 Notices of Requirement if that is considered necessary by the local board.

c) tautapa / delegate authority to the chairperson of Upper Harbour Local Board to make a replacement appointment in the event the local board member appointed in clause b) is unable to attend the hearing (if one is held).

Horopaki

Context

7. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[1]}

8. The Supporting Growth Alliance (SGA) Notices of Requirement (NoRs) seek to include 19 new designations in the Auckland Unitary Plan (AUP). Local boards must have the opportunity to provide their views where any process proposes a change to the AUP.

9. If the local board chooses to provide its views, the reporting planner includes those views in the hearing report. Local board views are included in the analysis of the NoRs, along with all submissions.

10. If appointed by resolution, local board members may present the local board’s views at the hearing, if one is held, to commissioners, who will make a recommendation on the NoRs.

11. Following receipt of the recommendation, the requiring authorities (in this case Auckland Transport and Waka Kotahi) are required to advise the council, within 30 working days, whether they accept or reject the recommendation in whole or in part. Once the council has received a decision from the requiring authorities, submitters will be advised and are then given an opportunity to lodge an appeal with the Environment Court if they are not satisfied with the outcome. The council will also have the opportunity at that stage to appeal the decision.

12. This report provides an overview of the NoRs and a summary of the key themes in submissions.

13. The report does not recommend what views the local board should convey. Staff cannot advise the local board as to what its views should be, as they will be involved in preparing the section 42A hearing report and making recommendations to the independent hearing commissioners.

Tātaritanga me ngā tohutohu

Analysis and advice

Notice of Requirement overview

14. The SGA has lodged 19 NoRs for designations under section 168 of the Resource Management Act 1991 (RMA) with the key objective to protect the land for future implementation of the required strategic transport corridors/infrastructure.

15. The designations will enable the route protection for these transportation projects. As a form of route protection, the designations seek to identify and appropriately protect the land necessary to enable the future construction, operation and maintenance of these required transport corridors / infrastructure.

16. The 19 NoRs have been lodged in three packages, being:

a. North West Strategic Package

b. Local North West Package

c. Red Hills Housing Infrastructure Fund Package.

17. Figures 1, 2 and 3 below identify the 19 transportation projects and their locations in the North West.

A map of a city

Description automatically generated with low confidence

Figure 1: Strategic NoRs

A map of a city

Description automatically generated with low confidence

Figure 2: North West Local Packages

Figure 3: North West HIF Packages

18. A list of projects and details on which requiring authority is responsible for each of the packages is as below.

North West Strategic Packages

· NoR S1: Alternative State Highway: A new dual carriageway motorway and the upgrade of Brigham Creek Interchange in Whenuapai

· NoR S2: State Highway 16 (SH16) Main Road (Huapai): Upgrade of the existing SH16 designation 6766 to provide for the road corridor upgrade, including shared footpaths and cycle lanes (active mode facilities) and realignment of the Station Road intersection with SH16

· NoR S3: Rapid Transit Corridor (Kumeū): New rapid transit corridor with shared footpath and cycle lane (active mode corridor)

· NoR KS: Kumeū Rapid Transit Station: New rapid transit station, including transport interchange facilities and accessway

· NoR HS: Huapai Rapid Transit Station: New rapid transit station, including transport interchange facilities, park and ride and accessway

· NoR S4: Access Road (Kumeū): Upgrade of Access Road with separate footpath and cycle lane.

North West Local Projects

· NoR W1: Trig Road (Whenuapai): Upgrade of Trig Road corridor to an urban arterial road with separate footpath and cycle lane

· NoR W2: Māmari Road (Whenuapai): Extension and upgrade of Māmari Road corridor to an urban arterial corridor with bus priority lanes and separate footpath and cycle lane

· NoR W3: Brigham Creek Road (Whenuapai): Upgrade of Brigham Creek Road corridor with separate footpath and cycle lane

· NoR W4: Spedding Road (Whenuapai): Upgrade of the existing Spedding Road corridor and new east and west extensions with separate footpath and cycle lane

· NoR W5: Hobsonville Road (Hobsonville): Alteration of the existing Hobsonville Road designation 1437 to widen the Hobsonville Road corridor between Oriel Avenue and Memorial Park Lane with separate footpath and cycle lane

· NoR RE1: Don Buck Road (Massey): Upgrade of Don Buck Road corridor with bus priority lanes and separate footpath and cycle lane

· NoR RE2: Fred Taylor Drive (Massey/Whenuapai): Alteration of the existing Fred Taylor Drive designation 1433 to provide for the upgrade of the Fred Taylor Drive corridor, with bus priority lanes and separate footpath and cycle lane

· NoR R1: Coatesville – Riverhead Highway: Upgrade of the southern section of the Coatesville-Riverhead Highway corridor to a rural arterial with shared footpath and cycle lane, and an upgrade of the northern section of the corridor to an urban arterial with shared footpath and cycle lane.

North West Housing Infrastructure Fund (HIF projects)

· NoR1: Redhills North-South Arterial Transport Corridor: New urban arterial transport corridor and upgrade of Don Buck and Royal Road intersections

· NoR2a: Redhills East-West Arterial Transport Corridor, Dunlop Road: New urban arterial transport corridor that intersects with Fred Taylor Drive and connects to the remaining east-west connection at the intersection with the Redhills north-south arterial corridor

· NoR2b: Redhills East-West Arterial Transport Corridor – Baker Lane: New urban arterial transport corridor that intersects with Fred Taylor Drive and connects to the intersection of the remaining east-west connection and Dunlop Road

· NoR2c: Redhills East-West Arterial Transport Corridor – Nixon Road Connection: New urban arterial transport corridor that intersects with the Redhills east-west arterial corridor on Dunlop Road. This includes the upgrade of the existing Red Hills Road/Nelson Road /Nixon Road intersection, and the existing Nixon Road/Henwood Road intersection

· TRHIF: Trig Road Corridor Upgrade (West Harbour): An upgrade of Trig Road to an urban arterial corridor. This includes the upgrade of the existing Hobsonville Road/Trig Road and Luckens Road/Trig Road intersections.

19. The SGA has undertaken feasibility studies of the transportation projects in these locations. No detailed design of the transportation projects has been undertaken at this stage. Proposed conditions applied to each NoR include the requirement for an establishment outline plan of works (OPW) for the construction and development of the transportation projects.

20. The SGA has advised that one regional resource consent is required at this stage for the TRHIF. TRHIF is the section of Trig Road between State Highway 18 and Hobsonville Road. Any other regional resource consents required for the remaining transport project will be sought concurrently with an application for approval of an OPW, once the transportation projects have been designed. The timing of these projects is dependent on funding becoming available.

Submissions received

21. A large number of submissions were made and a break-down of these has been provided in Attachment A. Attachment A sets out each NoR, submissions on these NoRs and which local board area they are located in.

22. The submissions in support and opposition were received from a mix of residents and businesses. The key submission themes are listed in Attachment B. These submissions have not been provided where they apply to each NoR as the themes were consistent across all NoRs.

23. Information on individual submissions and the summary of all decisions requested by submitters, will be included in the section 42A hearing report. A copy of each submission will be made publicly available in the near future on the Auckland Council website. Due to the large number of submissions, the submission themes have been included in Attachment B to this report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

25. It is noted that the NoRs provide for long term transport infrastructure which include transportation projects such as a bus-way. This will provide an alternative means of travel than car usage.

26. It is also noted that some areas of the transportation projects are located within the 1 percent Annual Exceedance Probability (AEP) flood plain and will need to manage the effects relating to flooding and storm water runoff.

27. The local board could consider if the private plan change:

· will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions

· prepare the region for the adverse impacts of climate change (i.e. does the private plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. Auckland Council’s Healthy Waters Department (Healthy Waters) has reviewed the NoRs prior to their notification, and will provide specialist advice for the section 42A hearing report.

29. Auckland Transport is the requiring authority for a number of the NoRs lodged with the council. The council has retained the services of a transport planning consultancy to provide technical reporting on the NoRs.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. The NoRs relative to the Upper Harbour Local Board can be found in the tables of Attachment A.

31. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement responsibilities and operation of the local board.

32. The Assessment of Environmental Effects for these projects state that SGA engaged with the Henderson Massey Local Board, Rodney Local Board and Upper Harbour Local Board during the preparation of the NoRs.

33. This report is the mechanism for obtaining formal local board views. The independent hearings panel commissioners will consider local board views, if provided, when making recommendations to Auckland Transport and Waka Kotahi on the NoRs.

Tauākī whakaaweawe Māori

Māori impact statement

34. If the local board chooses to provide its views on the NoRs, it includes the opportunity to comment on matters that may be of interest or importance to Māori.

35. Throughout the preparation of these projects mana whenua have been considered a ‘partner’. Cultural Value Assessments have been provided by SGA to support the NoRs. Te Kawerau ā Maki has provided early feedback on the packages.

36. The NoRs were fully notified. Iwi authorities with an interest in the area were notified as part of that process. Te Kawerau ā Maki has made submissions on the NoRs.

Ngā ritenga ā-pūtea

Financial implications

37. There are no financial implications with the local board providing its views.

38. The local board is not exposed to any financial risk from providing its views.

39. The cost associated with processing NoRs is recoverable from the Auckland Transport and Waka Kotahi. The effects of development associated with the NoR on infrastructure (and any associated funding/financing issues) is a matter that will be addressed in the hearing reports and at the hearing.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. There is a risk that the local board will be unable to provide its views on the NoRs if it does not pass a resolution. This report provides:

· the mechanism for the Upper Harbour Local Board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

41. If the local board chooses not to pass a resolution at this business meeting, these opportunities are foregone.

42. The power to provide local board views regarding the content of a NoR cannot be delegated to individual local board member(s).^{^[2]} This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

43. The reporting planner will report on any resolution(s) of the local board in the section 42A hearing reports. The local board member appointed to speak to the local board’s views will be informed of the hearing date and be invited to the hearing for that purpose.

44. The reporting planner will advise the local board of the recommendation(s) of the independent hearing commissioners and the decision on the NoRs by Auckland Transport and Waka Kotahi.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Breakdown of submissions.	17
b ⇩	Submission themes.	19

Ngā kaihaina

Signatories

Authors

Todd Elder - Planner

Authorisers

John Duguid - General Manager - Plans and Places

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

22 June 2023

Proposed new community lease to the Greenhithe Residents Association Incorporated at Collins Park, Greenhithe

File No.: CP2023/07284

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to the Greenhithe Residents Association Incorporated for the old school building located at R 15 Greenhithe Road, Collins Park, Greenhithe.

Whakarāpopototanga matua

Executive summary

2. The Greenhithe Residents Association Incorporated seeks a new community lease to continue occupation and operation from the group-owned building at R 15 Greenhithe Road, Collins Park, Greenhithe.

3. The Greenhithe Residents Association Incorporated currently holds a community ground lease which has reached final expiry on 30 June 2021. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

4. The new lease was identified and approved by the local board as part of the Community Facilities: Community Leases Work Programme 2022/2023 at their 23 June 2022 local board meeting (resolution UH/2022/71).

5. The Greenhithe Residents Association Incorporated aims to maintain this hall in the Greenhithe community and advocate for the improvement of the infrastructure, facilities, and security for the Greenhithe area. These activities align with the Upper Harbour Local Board Plan 2020 - Outcome 3: healthy and active communities.

6. The Greenhithe Residents Association Incorporated has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately. The Greenhithe Residents Association Incorporated has all the necessary insurance cover, including public liability and building insurance, in place.

7. As a Greenhithe Residents Association Incorporated-owned building, they have an automatic right to re-apply for a new lease at the end of their occupancy term.

8. The proposed new community ground lease to the group at Collins Park was publicly notified. The notification appeared in the North Shore Times on 9 March 2023 and the Auckland Council website with a submission deadline for 7 April 2023. No submissions or objections were received.

9. Staff undertook a site visit on 3 March 2021 and on 26 January 2023 where the building and improvements were found to be well-maintained.

10. Staff from Park Specialists, Area Operations and Connected Communities have been consulted with no concerns raised for providing a new lease to the Greenhithe Residents Association Incorporated.

11. This report recommends that a new community lease be granted to the Greenhithe Residents Association Incorporated for a term of 10 years commencing from 1 July 2023 with one 10-year right of renewal.

12. If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) karāti / grant, under Section 138 of the Local Government Act 2002, a new community ground lease to the Greenhithe Residents Association Incorporated for 111 square meters (more or less) located at R 15 Greenhithe Road, Collins Park, Greenhithe on the land legally described as Part Lot 5 Deposited Plan 7131 (as per Attachment A – Site Map), subject to the following terms and conditions:

i) term – 10 years, commencing 1 July 2023, with one 10-year right of renewal

ii) rent – $1.00 plus GST per annum if demanded

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan).

b) whakaae / approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Local Government Act 2002.

c) tuhi ā-taipitopito / note that public notification and iwi engagement for Auckland Council’s intention to grant a new community lease to the Greenhithe Residents Association Incorporated located at R 15 Greenhithe Road, Collins Park, Greenhithe has been undertaken between 9 March 2023 to 7 April 2023.

d) tuhi ā-taipitopito / note that no objections to the notified proposal of the new community ground lease to the Greenhithe Residents Association Incorporated at R 15 Greenhithe Road, Collins Park, Greenhithe were received.

e) tuhi ā-taipitopito / note that lease charges shall be reviewed by the local board in circumstances where there are changes to the Community Occupancy Guidelines 2012.

Horopaki

Context

13. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

14. The Upper Harbour Local Board approved the Community Facilities: Community Leases Work Programme 2022/2023 at their local board meeting on 23 June 2022 (resolution UH/2022/71).

15. A new lease to the Greenhithe Residents Association Incorporated (the group) was part of the approved work programme. This report considers a new community lease as approved on the work programme.

Land, building and lease

16. The group currently holds a community ground lease for their group-owned building at Collins Park (Attachment A: Site Map).

17. The land is legally described as Part Lot 5 Deposited Plan 7131 held in fee simple by Auckland Council, subject to the Local Government Act 2002.

18. The group’s lease agreement commenced on 1 July 2001 with a term of 10 years and one right of renewal of 10 years. The lease reached final expiry on 30 June 2021 and is holding over on a month-by-month basis until terminated or a new lease is granted to the group.

19. As a group-owned building, all operational and maintenance costs are borne by the lessee. The group fund their maintenance costs by various grants, fundraising and hireage of the hall.

20. Maintenance plans for the building include replacing the roof once funding becomes available. Minor maintenance works are carried out on the building as they arise.

Greenhithe Residents Association Incorporated

21. The Greenhithe Residents Association Incorporated (the group) is a community group that focuses on the interests of Greenhithe. Through the original Hall Association, its roots can be traced back just over 100 years. In 2002, the Hall Committee and the Residents and Ratepayers Association merged to become a single organisation called the Greenhithe Residents Association.

22. The purpose of the group is to maintain and lease the two halls in the Greenhithe community and advocate for the improvement of the infrastructure, facilities, and security of the Greenhithe area.

23. The group has approximately 25 members and its operation is supported by one paid part-time staff member.

24. The old school building at Collins Park is one of the two halls the group has available for hire in the community. The other hall called the “Greenhithe Village Community Hall” is under private ownership by the group at 7 Greenhithe Road, Greenhithe. The group have an easy and efficient online booking system for these halls which can be hired at an affordable rate.

25. The old school building at Collins Park is utilised on a weekly basis by a local bridge club, spiritual awareness class, pilates class and for kids’ speech, drama and maths classes.

26. The availability of this venue helps other community groups to deliver social, cultural, health and education related activities and meetings for the benefit of the local community.

27. Additionally, the group hosts events such as the Lantern Festival, Take a Kid Fishing and the Spring Carnival for the local community.

Tātaritanga me ngā tohutohu

Analysis and advice

28. Under the Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to reapply for a new lease at the end of their occupancy term. The group is exercising this right by applying for a new lease. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms.

Public notification and engagement

29. Under Section 138 of the Local Government Act 2002, Auckland Council must publicly notify its intention to grant a new community lease if the term is longer than six-months in duration.

30. The proposed new community lease to the group for the land at Collins Park was publicly notified. The notification appeared in the North Shore Times on 9 March 2023 and the Auckland Council website with a submission deadline for 7 April 2023.

31. No submissions or objections were received.

32. The cost of the public notification was met by the Parks and Community Facilities department of the council.

Assessment of the application

33. The group has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver and support local board outcomes, specifically on the Upper Harbour Local Board Plan 2020 - Outcome 3: healthy and active communities.

34. The group has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

35. The group has all necessary insurance cover, including public liability and building insurance, in place.

36. A site visit has been undertaken by staff and the facility is well managed and maintained.

37. The group have also undertaken improvements to the building including reglazing the windows and repainting the exterior of the building. They plan to replace the roof once funding is secured for this project.

38. The group provides a valuable service to the local community by making its facility available for hire to help and support initiatives and activities within the local community, sport clubs and community organisations.

39. A Community Outcomes Plan has been negotiated with the group to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement and is attached to the report as Attachment B.

40. Auckland Council’s Community Occupancy Guidelines 2012 sets out the requirements for community occupancy agreements and the community outcomes plan will be included as part of the lease agreement if approved by the local board.

41. Staff recommend that a new community lease be granted to the group for a term of 10 years commencing from 1 July 2023 with one 10-year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

42. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

43. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

44. Climate change has minimal potential to impact the lease, as no part of the leased area is located in a flood-sensitive or coastal inundation zone as observed below.

Aerial view of a park

Description automatically generated with low confidence

Graphical user interface, application

Description automatically generated

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

45. Staff have engaged with various internal stakeholders including Area Operations, Park Specialists, and Connected Communities to obtain feedback on the proposed new lease to the group. No concerns were raised on granting a new lease to the club.

46. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

47. The proposed lease will benefit the community by enabling initiatives that promote connecting and learning opportunities which improve the quality of life and general wellbeing for the Upper Harbour Local Board area and its surrounding communities.

48. The assessment of the application was discussed through a memorandum circulated to all elected members for feedback on 13 February 2023. The local board indicated its in principle support of the lease proposal.

49. The delivered activities align with the Upper Harbour Local Board Plan 2020 outcome and objectives:

Table 1: 2020 Upper Harbour Local Board Plan outcome and objectives

Outcome

Objective

Outcome 3: Healthy and active communities

· Upper Harbour has a range of fit-for-purpose multi-use sports, recreation and community facilities that serve a growing and diverse community.

· People of all abilities have access to well-maintained sports fields, parks, coastal and community facilities in Upper Harbour.

Tauākī whakaaweawe Māori

Māori impact statement

50. Iwi engagement about the council’s intention to grant a new community ground lease for the old school building at Collins Park, R 15 Greenhithe Road, Greenhithe was undertaken in March 2023 with 12 iwi groups identified as having an interest in land in the Upper Harbour Local Board area.

51. The engagement involved an email to all iwi identified as having an interest in the area as captured in Attachment C, containing detailed information on the land, the lessee, the lease proposal as per Section 4 of the Conservation Act 1987.

52. No objections or requests for hui or kaitiaki site visit was received from the iwi and mana whenua groups who responded.

53. The lessee has agreed, via the Community Outcomes Plan, to deliver Māori Outcomes that reflect their local community as per Attachment B of this report. The lease will benefit Māori and the wider community through enhancing Māori well-being by facilitating connection with the Greenhithe community and provide opportunities for celebrating Māori identity and heritage like the Matariki festival and Māori language week.

54. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

55. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

56. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

57. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

58. All costs relating to the advertisement of the council’s intention to grant the proposed lease will be borne by the Parks and Community Facilities department of Auckland Council.

59. Staff have consulted with the Financial Strategy and Planning department of the council. While there are no financial implications for this new community ground lease to the group at Collins Park, the 2023/2024 annual budget proposes changes to the rent levels within the Community Occupancy Guidelines 2012. As this is only a proposal it will not be operative until adopted.

60. The group will continue to take responsibility for ongoing maintenance of their building and improvements within their leased area at Collins Park.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

61. Should the local board resolve not to grant the proposed community lease to the group for the building at Collins Park, R 15 Greenhithe Road, Greenhithe, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcome.

Ngā koringa ā-muri

Next steps

62. If the local board resolves to grant the proposed new community lease, staff will work with the group to finalise the lease agreements in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A-Site Map	29
b ⇩	Attachment B-Community Outcomes Plan	31
c ⇩	Attachment C-Iwi engagement	33

Ngā kaihaina

Signatories

Authors

Chan Park - Community Lease Specialist

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

22 June 2023

Community Partners Interim Service and Funding Approach for 2023/2024

File No.: CP2023/07024

Te take mō te pūrongo

Purpose of the report

1. To approve an interim service and funding approach for community partners from 1 July 2023.

Whakarāpopototanga matua

Executive summary

2. The Upper Harbour Local Board partners with community organisations to manage venues through Asset-Based Services funding. Funding agreements expire on 30 June 2023.

3. Due to current Auckland Council budget constraints, the nature of these arrangements going forward are ambiguous while the local board work programme 2023/2024 is being developed. Therefore, key concerns for partners are:

· council’s expectation of service delivery from 1 July 2023

· levels of activity they will deliver

· funding they will receive from 1 July 2023

· their responsibilities as employers, especially if funding levels (and consequently staffing levels) change.

4. Connected Communities is establishing a refreshed approach to procure community venue partners to ensure the council partners with groups who can drive change and best deliver to the council’s strategies. This programme is being developed and will be ready for local board decision making in 2024.

5. The recommended approach for community partners is to clarify services should continue until at least 30 June 2024 when a procurement process can take place, through Community Centre Management Agreements with a 12-month term for 2023/2024.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) approve Community Centre Management Agreements with Hobsonville Community Trust and Meadowood House Incorporated for a term beginning 1 July 2023 and ending 30 June 2024, with the associated funding:

i) $176,597.62 to Headquarters Building and Sunderland Lounge

ii) $59,174.00 to Meadowood Community House.

Horopaki

Context

6. Community partners are funded to manage access and activation of community centres and halls through Community Centre Management Agreements (CCMAs), which usually have a tenure of three to five years.

7. Auckland Council is facing major financial challenges and needs to overcome a budget shortfall of $295 million for the 2023/2024 financial year. To respond to this, the Governing Body approved a proposal to reduce local board operating funding by $16 million.

8. While the annual local board work programme for 2023/2024 is being developed, there is uncertainty amongst partners and the community over whether funding and services will continue from 1 July 2023.

9. A reduction or discontinuation of funding would have a significant impact on current services, and partners would require time to communicate any change with their customers and community.

10. Partners are also employers and their ability to pay wages could be impacted if funding is changed from 1 July 2023. To follow good practice, partner organisations will require time and funding to follow appropriate employment processes, if required.

Tātaritanga me ngā tohutohu

Analysis and advice

Interim service delivery for community partners

11. Community partners are funded under a Community Centre Management Agreement (CCMA) with a term that tends to be between three and five years.

12. A refreshed approach to partnering with community groups is being developed to be implemented in 2024/2025. This will involve regularly reviewing partnerships once CCMA terms have ended and undertaking procurement processes that drive for change. Therefore, a different approach is required for the continuity of service for community partners from 1 July 2023.

13. Options have been developed for an interim service approach to community partners.

Table One: Options for an interim service approach to community partners in Upper Harbour Local Board

Options	Option 1: Status quo	Option 2: Provide funding for first quarter of 2023/2024 pro rata	Recommended approach Option 3: Provide funding and certainty to community partners for a further 12 months
Detail	Take no action and defer funding decision until the local board approves its work programme for 2023/2024 in July 2023	Provide a proportionate interim payment for the first quarter of 2023/2024 (12 weeks of the annual amount)	Enter a new Community Centre Management Agreement (CCMA) with community venue partners for a term of 12 months and undertake a procurement process within the 12-month term
Funding	No interim funding would be required	Funding required to cover quarter one of 2023/2024 (12 weeks of the annual amount) Interim amounts would be based on approved 2022/2023 budgets	Funding required for community venue partners under a CCMA of 12 months
Implications	· Lack of certainty that partners can provide a service to the community from 1 July 2023. · By deferring a decision until late July 2023, there may be a gap in service provision. · If funding for partners is discontinued in 2023/2024, partners may not be able to work through timely and appropriate employment processes in the first quarter of the financial year.	· Provides partners with the certainty that they can follow appropriate employment procedures in the first quarter of 2023/2024 if staffing is impacted by reduced or discontinued funding. · Provides minimal certainty for partners and the community about continuity of service.	· Provides certainty of service provision · Allows staff to provide quality and timely advice to the local board on the upcoming procurement programme. · A procurement process can be undertaken within the 12-month term to review the funding amount, the current partnerships, and the best use of assets and service delivery model. · This timeline will be more appropriate considering local board and staff capacity.

14. At present, Upper Harbour Local Board partners with three community organisations who manage council-owned community centres and halls under a CCMA.

Table Two: Community partners managing venues in Upper Harbour Local Board with contracts expiring 30 June 2023

Partner	Venues they manage	Current CCMA term	Funding they receive over 12 months
Hobsonville Community Trust	Headquarters Building and Sunderland Lounge	1 year	$176,597.62
Meadowood House Incorporated	Meadowood Community House	3 year	$59,174.00

15. The recommended approach will enable community partners to continue to manage access and activation to their venues from 1 July 2023 to 30 June 2024, to ensure continuity of service for the community.

16. During the 2023/2024 financial year, staff will develop a procurement programme and return to the local board with options and advice regarding the future use of these community venues, and a corresponding procurement process to confirm the best partner to support local board aspirations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Local community services and venues create a stronger sense of place and foster localism and place-based approaches. This has a positive impact on our resilience to climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. Connected Communities manages the relationships and contracts with community partners. Subject to the outcome of this decision, staff will work with Parks & Community Facilities to manage implications for council owned assets.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Community partners support the delivery the Upper Harbour Local Board plan, in particular:

· Outcome 1: Empowerment, connected and resilient Upper Harbour communities

· Outcome 2: Healthy and active communities.

Tauākī whakaaweawe Māori

Māori impact statement

20. Te Kaunihera o Tāmaki Makaurau is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

21. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan 2050, the 10-year Budget Plan 2021-2031 (Long-term Plan), the Auckland Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, the council’s Māori Responsiveness Framework.

22. Partner-led community services enable locally responsive activities, promoting participation, inclusion, and connection for all Aucklanders, including Māori.

23. A Community Centre Management Agreement includes key performance indicators (KPIs), which require community partners to engage with Māori, and where appropriate support the delivery of programmes that local iwi may wish to run in the facility.

Ngā ritenga ā-pūtea

Financial implications

24. The recommended options require a total commitment of $235,771.62 from the Upper Harbour Local Board’s Asset-Based Services (ABS) Opex budget in advance of the approval of the 2023/2024 local board work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk	Mitigation
A decision could preempt significant budgetary decisions	This is an interim approach and leaves room for decisions pending local board work programme approval to be actioned from 1 July 2024
The recommended approach may not provide sufficient certainty for partners	Staff will maintain regular communication with partners, providing updates on the annual plan process and outcomes so that they will have at least three months (i.e. the first quarter of 2023/2024) to prepare for any changes

Ngā koringa ā-muri

Next steps

25. If the local board agrees with the staff recommendation, the CCMAs will be signed, and funding will be administered.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Darryl Soljan – Head of Community Delivery

Authorisers

Mirla Edmundson - General Manager Connected Communities

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

22 June 2023

Adoption of the Upper Harbour Local Board Agreement 2023/2024

File No.: CP2023/07282

Te take mō te pūrongo

Purpose of the report

1. To adopt the local content for the Annual Budget 2023/2024, which includes the Upper Harbour Local Board Agreement 2023/2024, the message from the chairperson, and approved local board advocacy.

2. To adopt a local fees and charges schedule for 2023/2024.

3. To approve work programme activities relating to local board agreement performance measures and to community groups who rely on funding in July 2023.

Whakarāpopototanga matua

Executive summary

4. Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

5. From 28 February to 28 March 2023, council consulted on the proposed Annual Budget 2023/2024. Local boards considered this feedback and then held discussions with the Governing Body on 17 May 2023 on regional issues, community feedback, key local board initiatives and advocacy areas.

6. Local boards have considered local content for the Annual Budget 2023/2024 which includes a local board agreement, a message from the chairperson, approved local board advocacy, as well as a local fees and charges schedule for 2023/2024. At the time of the agenda build the local content for the local board agreement was not available. This will be tabled at the business meeting.

7. Early adoption of work programme activities relating to local board agreement performance measures and to community groups who rely on funding in July 2023 are outlined in this report. At the time of the agenda build the final work programme activity lines to be considered for approval was not available. This will be tabled at the business meeting.

8. On 29 June 2023, the Governing Body will meet to adopt Auckland Council’s Annual Budget 2023/2024, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whai / adopt the local content for the Annual Budget 2023/2024, which includes the Upper Harbour Local Board Agreement 2023/2024, the message from the chair, and approved local board advocacy

b) whai / adopt a local fees and charges schedule for 2023/2024 (Attachment A)

c) whakaae / approve work programme activities relating to local board agreement performance measures and to community groups who rely on funding in July 2023

d) tautapa / delegate authority to the Chairperson to make any final changes to the local content for the Annual Budget 2023/2024 (the Upper Harbour Local Board Agreement 2023/2024, message from the chair, and approved local board advocacy)

e) tuhi -ā-taipitopito / note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2023/2024, including each Local Board Agreement, on 29 June 2023.

Horopaki

Context

9. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans outline the priorities and preferences of the communities within the local board area in respect of the level and nature of local activities to be provided by the Auckland Council over a 3-year period and provide the basis for the development of annual local board agreements. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

10. Throughout the development of the Annual Budget 2023/2024, local board chairpersons (or delegated local board representatives) have had the opportunity to attend Governing Body workshops on key topics and provide local board views on regional issues being considered as part of the Annual Budget 2023/2024.

11. Auckland Council has faced ongoing budget challenges, and recent and rapid increases in inflation and interest rates have placed significant pressure on the council’s financial position.

12. From 28 February to 28 March 2023, the council consulted with the public on a proposal to address the forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024. The council’s proposed response to mitigate the budget pressures for 2023/2024 included a proposed reduction of $16 million to local board operational funding – this would require the Upper Harbour Local Board to reduce its planned operating spend by $534,000.

13. One locally held event was held in the Upper Harbour Local Board area to engage with the community and seek feedback on both regional and local proposals.

14. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the Upper Harbour Local Board May 2023 business meeting agenda.

15. Local boards considered this feedback, and then held discussions with the Governing Body at a workshop on 17 May 2023 on regional issues, community feedback and key local board initiatives and advocacy areas.

16. The Upper Harbour Local Board also approved advocacy initiatives for the Annual Budget 2023/2024 at the May 2023 business meeting (resolution number UH/2023/51).

17. At its 8 June 2023 meeting, the Governing Body made decisions on the Annual Budget – including a reduction of $4 million to local board operational funding. This requires the Upper Harbour Local Board to reduce its planned operating spend by $154,167 (Giving the Upper Local Board $379,433 more funding than proposed in consultation)

Tātaritanga me ngā tohutohu

Analysis and advice

Local board agreement

18. Both staff and the local board have reviewed the local feedback received as part of consultation on the Annual Budget 2023/2024 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the Annual Budget 2023/2024, including the Local Board Agreement 2023/2024, the message from the chair, and approved local board advocacy. At the time of the agenda build the local content for the local board agreement was not available. This will be tabled at the business meeting.

Local Fees and Charges

19. The review of local fees and charges for Active Communities services has been split into two phases due to its size and complexity. The first phase was for bookable spaces for hire for council managed sites. This process will standardise the variations and inconsistencies in the existing pricing and discount frameworks currently inherited from legacy councils.

20. The discount structure was simplified to enable discounts to be targeted to specific community outcomes (e.g., youth focus, disability focus, community groups, etc.). The criteria for the standardised community outcome discounts are established and guided by the relevant local board. The proposed discount structure is aligned to the existing framework that is well known and has successfully operated as part of the Venue Hire portfolio for several years.

21. Fee changes are usually implemented in February each year, as customers are more likely to book spaces at the beginning of the calendar year. However, no changes to Active Communities fees were made in February 2023 as consultation on the proposed changes was taking place at that time. It is proposed that the adopted changes are implemented from 1 July 2023.

22. This proposal will ensure that those hiring facilities are treated fairly across the city and provide a baseline for the second phase of the review that considers the appropriate level of cost recovery. The overall revenue impact of the changes is small. While some increases are high in percentage terms, they are small in absolute dollar value and relative to the scale of the facility being hired e.g., an entire pool.

23. All other local fees and charges increase by an inflationary adjustment of 7.5 per cent.

24. It is recommended that local boards adopt the local fees and charges schedule for 2023/2024 including the criteria for community discount for Active Communities Bookable Spaces (Attachment B).

Early adoption of work programme activities

25. Local board work programmes outline activities, projects, budgets and timelines. Work programmes are usually approved in June for delivery at the start of the financial year (1 July 2023).

26. Due to the proposal in the Annual Budget consultation document to reduce local board funding, the budget available for local board work programmes was not confirmed until the Governing Body decision on 8 June 2023. To allow time for advice to be prepared after this decision, this year the work programmes will be approved in July.

27. The local board work programme activities that local boards are recommended to approve early align with the performance measures in local board agreements and to community groups who rely on funding in July 2023.

28. These activities for the Upper Harbour Local Board are set out in table one below:

Activity ID	Activity Name	Draft 2023/2024 Budget
404	Activation of community led venue partners	$260,137
1110	Library Services Upper Harbour	$482,480
716	Ecology initiatives assistance programme Upper Harbour	$100,000

Table one: local board work programme activities for early approval

29. At the time of the agenda build the final work programme activity lines to be considered for approval was not available. This will be tabled at the business meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

31. Some of the proposed projects in the local board agreement may have climate impacts. The climate impacts of any projects the council chooses to progress with will be assessed as part of the relevant reporting requirements.

32. Some of the proposed projects in the local board agreement will be specifically designed to mitigate climate impacts, build resilience to climate impacts, and restore the natural environment.

33. Local boards worked with council departments to develop their local board work programmes for 2023/2024 that will be adopted at July business meetings. The draft local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. This report seeks local board adoption of its content for the Annual Budget 2023/2024 and other associated material, including the Local Board Agreement 2023/2024.

Tauākī whakaaweawe Māori

Māori impact statement

35. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.

36. Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant, the wider Māori community.

37. Of the 1.340 submitters who submitted on the Annual Budget 2023/2024 from the Upper Harbour local board area and provided demographic information, five per cent identified as Māori. 10 iwi entities with interest in the Upper Harbour local board area also made a submission to the Annual Budget 2023/2024. These submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.

38. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

39. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset-based services (ABS) funding to projects and services for the 2023/2024 financial year.

40. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the10-year Budget 2021-2031), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

41. Funding for ABS is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

42. A local fees and charges schedule for 2023/2024 is adopted alongside the Local Board Agreement 2023/2024. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. Decisions on the local content of the Annual Budget 2023/2024, including the Local Board Agreement 2023/2024 and a local fees and charges schedule for 2023/2024, are required by 22 June 2023 to ensure the Governing Body can adopt the final Annual Budget 2023/2024, including each Local Board Agreement, at its 29 June 2023 meeting.

Ngā koringa ā-muri

Next steps

44. The resolutions of this meeting will be reported to the Governing Body on 29 June 2023 when it meets to adopt the Annual Budget 2023/2024, including 21 local board agreements.

45. It is possible that minor changes may need to be made to the attachments before the Annual Budget 2023/2024 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

46. Local board agreements set the priorities and budget envelopes for each financial year. work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in July 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Upper Harbour - Local fees and charges schedule 2023/2024	47

Ngā kaihaina

Signatories

Authors

Heather Skinner - Senior Local Board Advisor

Renee Burgers - Lead Advisor Plans and Programmes

Authorisers

Louise Mason - General Manager Local Board Services

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

22 June 2023

Draft Upper Harbour Local Board Plan 2023

File No.: CP2023/07243

Te take mō te pūrongo

Purpose of the report

1. To approve the following for public consultation using the special consultative procedure:

· draft Upper Harbour Local Board Plan 2023 for inclusion in the statement of proposal

· statement of proposal

· draft Upper Harbour Local Board Plan 2023 summary document to be included as supporting material.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption by 31 October of the year following election and uses the special consultative procedure to engage with their communities.

3. The consultation period for the special consultative procedure will take place from 13 July to 14 August 2023.

4. The draft Upper Harbour Local Board Plan 2023 has been developed between November 2022 and June 2023. It outlines the proposed direction for the local board to reflect the community’s priorities and preferences. It also provides a guide for local board funding and investment decisions on local board activity over the financial years 2024/2025, 2025/2026, and 2026/2027.

5. The consultation process will seek the views and aspirations of the public in relation to the proposed draft plan to inform the final plan.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whakaae / approve the following for public consultation using the special consultative procedure:

i) draft Upper Harbour Local Board Plan 2023 in Attachment A of the agenda report for inclusion in the statement of proposal

ii) statement of proposal in Attachment B of the agenda report

iii) draft Upper Harbour Local Board Plan 2023 summary document in Attachment C of the agenda report to be included as supporting material.

b) tautapa / delegate authority to the Chairperson to approve final changes to the draft Upper Harbour Local Board Plan 2023, the draft Upper Harbour Local Board Plan 2023 summary document and the statement of proposal prior to consultation.

c) whakaae / approve the following Have Your Say event during the special consultative period:

· World Café’ style event

Date: Monday 7^th August 2023

Time: 1 – 3.30pm

Venue: Albany Village Hall, 21 Library Lane corner Albany Highway and Dairy Flat Highway, Albany.

d) tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

i) local board members and chairperson

ii) General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor and Community Broker

iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

Horopaki

Context

6. Section 20 of the Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt its local board plan by 31 October of the year following an election

· use the special consultative procedure (SCP) to engage with its communities.

7. Section 83 of the Local Government Act 2002 states that when a local authority is required to use the special consultative procedure, the local authority must:

· prepare and adopt a statement of proposal

· where it is necessary to enable public understanding of the proposal, must include a summary of the information contained in the statement of proposal.

8. Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

9. The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

10. The financial outlook for the council has been impacted by ongoing broad economic factors such as rising inflation, higher interest rates, supply chain difficulties and a labour market squeeze as well as the COVID-19 pandemic impacts. The council consulted with the public in March 2023 on a proposal to address the then forecasted budget deficit of $295 million in the council’s Annual Budget 2023/2024, including a proposal to reduce local board funding.

11. The draft Upper Harbour Local Board Plan 2023 to be considered for public consultation can be found in Attachment A.

12. The use of the SCP requires the local board to approve an accompanying statement of proposal (refer to Attachment B). This document provides financial context and an outline of how the public can provide input through the SCP.

13. A summary document of the draft Upper Harbour Local Board Plan 2023 has been developed to support the SCP (refer Attachment C)

Tātaritanga me ngā tohutohu

Analysis and advice

14. The draft Upper Harbour Local Board Plan 2023 (refer Attachment A) has been developed considering:

· previous community engagement, including engagement on the Annual Budget 2023/2024.

· subject matter expert advice from the council and other council organisations

15. The draft Upper Harbour Local Board Plan 2023 has been developed while the Annual Budget 2023/2024 was also being developed. It is possible that some of the priorities and preferences may need to change as a result of changes to local board funding.

Key features

16. The draft Upper Harbour Local Board Plan 2023 strategic framework consists of five key themes which includes objectives, key initiatives, measures of success, advocacy.

17. Table one below provides an explanation of the strategic framework applied in the draft Upper Harbour Local Board Plan 2023:

Strategic Framework
Item	Description
Theme	Five key themes throughout the local board plan that are the areas of focus. These key focus areas are: · Our people · Out environment · Our community · Our places · Our economy.
Objective	A goal the local board seeks to achieve that is realistic (in the current financial environment), measurable and relevant to its roles and responsibilities
Key Initiative	A program of work, project or activity that brings the objective and outcome to life: should be deliverable (‘actionable’) and meaningful but not specific solutions
Measure of Success	A tool that outlines what success looks like and how we have achieved the objective or initiatives outlined in the plan.
Advocacy	Initiatives that the local board may not have decision-making responsibilities or funding for but recognise the value it will add to the local community.

Table 1: draft Upper Harbour Local Board Plan 2023 Strategic Framework

18. The five key themes of the draft Upper Harbour Local Board Plan 2023 include:

· Our people: Our goal is to create an inclusive and connected community, adapting to the changing needs of our growing diverse population and ensuring everyone has a voice in decisions that affect them

· Our environment: Upper Harbour is an area with unique natural landscapes. We will continue to work alongside our volunteers and community to enhance and protect our natural environment

· Our community: Our commitment is to provide access to well-maintained sports fields, parks, coastal amenities, and community facilities for everyone

· Our places: With better planning and appropriate infrastructure, we aspire to create an area that allows our residents to easily connect between each other and within their neighbourhoods

· Our economy: We will continue to support our local businesses and communities to create a thriving, resilient and sustainable economy.

19. The draft Upper Harbour Local Board Plan 2023 includes sections for Māori Outcomes and Climate Action, providing a summary of the considerations being addressed throughout the plan.

Engagement approach for the SCP

20. The SCP will run from 13 July 2023 to 14 August 2023.

21. The SCP requires the council to provide an opportunity for Aucklanders to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates. The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public in relation to the local board plan, provides the opportunity for this spoken interaction.

22. The Have Your Say event recommended to be held in the Upper Harbour local board area is:

· World Café’ style event

Date: Monday 7^th August 2023

Time: 1 – 3.30pm

Venue: Albany Village Hall, 21 Library Lane corner Albany Highway and Dairy Flat Highway, Albany.

23. A community led engagement approach is being explored for the SCP. The local board are seeking opportunities to partnering with groups and organisations to collaborate on engagement opportunities. The target groups for this SCP are youth demographic, Asian demographic and by communities by geographic area.

Consultation documentation and translations

24. To support Aucklanders to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

25. Hard copies and feedback forms will be available at all libraries and service centres or on request by calling 09 301 0101.

26. The draft local board plan will be available to view online at akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

27. To enable a wide reach across diverse communities, the feedback form and the summary of the draft Upper Harbour Local Board Plan 2023 will be translated into Korean, Simplified Chinese and Te Reo Māori.

Methods for obtaining feedback

28. Feedback will be gathered through the channels described below:

· online submission via akhaveyoursay.aucklandcouncil.govt.nz/hub-page/local-board-plans-2023.

· Have Your Say face-to-face engagement events (spoken interaction)

· written submissions, for example pro formas and letters received by post or email

· verbal submission through telephone by calling 09 301 0101

· partnerships with community partners to obtain feedback from our diverse/hard to reach communities.

Processing feedback

29. Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan in October 2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The draft Upper Harbour Local Board Plan 2023 considers the predicted impacts of climate change and outlines ways to address these. The focus is particularly on initiatives that support sustainable lifestyles including waste minimisation, emissions reduction and climate resilience.

31. The plan includes a section for Climate Action, as well as these considerations being addressed throughout the plan. Specific objectives and initiatives included in the plan are outlined in Table 2 below:

Objective	Key Initiative
Our communities are resilient to adversity and change.	Support initiatives that build community networks and connections which help communities respond in emergencies and the impacts of climate change.
Our indigenous and culturally valued biodiversity is improved and protected by preserving and enhancing the habitats that support it	Continue to implement actions from the Upper Harbour Local Board Urban Ngahere (forest) Strategy
	Support initiatives that deliver on the Upper Harbour Pest Free Strategy and Upper Harbour Ecological Connectivity Strategy
Our communities are resilient to climate change and care for their surrounding environment	Support community-led initiatives and projects that foster sustainable lifestyles, including waste minimisation, emissions reduction and climate resilience
	Continue to support community restoration, environmental groups and sustainable education initiatives that protect and enhance our natural assets
The lifeforce (mauri) of our harbour and waterways is respected and restored	Support schools, businesses, environmental groups and community volunteers to carry out stream restoration projects including pollution reduction, stream clean-ups, habitat improvement and native riparian planting.
Our communities have opportunities to minimise their carbon emissions and waste.	Support low carbon and waste minimisation initiatives that support our communities in reducing waste to landfill.
An accessible walking and cycling network within neighbourhoods.	Continue to implement the Upper Harbour Greenways Plan 2019 to provide a fit for purpose, accessible and safe network of pathways and cycleway connections in our area.
	Invest in wayfinding signage within our walking and cycling network to improve connections.
Target transport investment to the most significant transport related challenges	Continue to prioritise our limited Local Board Transport Capital Fund budget to projects that deliver the most network benefits for safety, climate action, our economy, public health, and social outcomes
Our local businesses and industry are resilient and sustainable	Work with council departments and Business North Harbour to support local businesses to engage in initiatives to reduce waste, and become low carbon and climate resilient
	Support businesses, groups, and event organisers to produce safe and sustainable events and activities that deliver local benefits, cater for local participation, and increase visitors to the area.

Table 2: draft Upper Harbour Local Board Plan 2023 Climate Action related objectives and initiatives

32. The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. The approval of the draft Upper Harbour Local Board Plan 2023 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take.

34. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. The local board’s views have informed the development of the draft Upper Harbour Local Board Plan 2023 through a series of workshops from November 2022 to June 2023.

Tauākī whakaaweawe Māori

Māori impact statement

36. Staff engaged with mana whenua using a coordinated, region-wide approach, enabling all 19 Tāmaki mana whenua to be involved during the early engagement phase of the Local Board Plans project, commencing late 2022.

37. This engagement approach has been developed in close consultation with Ngā Mātārae.

38. During early engagement all mana whenua were asked to indicate which local areas they were specifically interested in.

39. The following mana whenua have indicated an interest in this local board area:

· Ngāti Whātua ki Kaipara

· Te Kawerau ā Maki

· Ngāti Manuhiri.

40. The Upper Harbour Local Board holds a relationship agreement with Ngāti Manuhiri.

41. All 19 Tāmaki mana whenua have been invited to one of two online information sessions regarding local board plans held on 8 June 2023 and 14 June 2023.

42. The local board have considered existing feedback from mana whenua and matāwaka and this has included reviewing past mana whenua and matāwaka submissions to Auckland Council, including the recent Annual Budget 2023-24 submissions. These views have been considered in the draft Upper Harbour Local Board Plan 2023

43. The plan includes a section for Māori Outcomes, as well as these considerations being addressed throughout the plan. Specific objectives and initiatives included in the plan are outlined in Table 3 below:

Objective

Key Initiative

We have meaningful relationships with Māori and celebrate Māori culture and identity in Upper Harbour

Partner with mana whenua and matāwaka to deliver initiatives that support sharing Māori cultural knowledge and practices through storytelling projects and celebrating te reo Māori

Work with mana whenua who have an interest in our area to respond to their aspirations

Our communities practice te ao Māori kaitiakitanga (guardianship) principles

Partner with mana whenua, matāwaka and community groups to restore te taiao (the environment), prepare for the effects of climate change and deliver initiatives that increase understanding of mātauranga Māori (Māori knowledge)

Young people including rangatahi Māori have the skills and training needed for quality, sustainable employment

Support initiatives that provide access to business mentoring and work experience for young people including rangatahi Māori

Table 3: draft Upper Harbour Local Board Plan 2023 Māori Outcome related objectives and initiatives

Ngā ritenga ā-pūtea

Financial implications

44. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plan informs this process.

45. The financial overview section in the draft Upper Harbour Local Board Plan 2023 will be updated once the Annual Budget 2023/2024 decisions have been made.

46. The total engagement budget for Upper Harbour Local Board is $6,250, which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

47. There is a risk in approving the draft Upper Harbour Local Board Plan 2023 for public consultation while the full social and economic effects of any operational funding reductions on the community are not yet determined. The consultation process will seek the views and preferences of the public to inform the final plan.

Ngā koringa ā-muri

Next steps

48. Following adoption, the statement of proposal, including the draft Upper Harbour Local Board Plan 2023, and summary of the draft Upper Harbour Local Board Plan 2023 will be available for public consultation from 13 July to 14 August 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Draft Upper Harbour Local Board Plan 2023 (Under Separate Cover)
b ⇩	Statement of Proposal - Upper Harbour Local Board Plan 2023	63
c ⇩	Summary Document - Draft Upper Harbour Local Board Plan 2023	65

Ngā kaihaina

Signatories

Authors	Heather Skinner - Senior Local Board Advisor
Authorisers	Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

22 June 2023

Auckland Council’s Quarterly Performance Report: Upper Harbour Local Board for quarter three 2022/2023

File No.: CP2023/06850

Te take mō te pūrongo

Purpose of the report

1. To provide the Upper Harbour Local Board with an integrated quarterly performance report for quarter three, 1 January 2023 – 31 March 2023.

Whakarāpopototanga matua

Executive summary

2. This report provides a retrospective overview of the financial and non-financial performance of Auckland Council against the agreed 2022/2023 Upper Harbour Local Board work programmes for the period beginning 1 January 2023 – 31 March 2023 – quarter three.

3. The work programme is produced annually and aligns with the Upper Harbour Local Board Plan outcomes.

4. The key activity updates from the 2022/2023 work programme (Attachment A) for the reporting period include:

· the first Kick start events of the year were delivered by the Auckland Business Chamber Yes Team (Activity ID 1271) which included 19 students from Hobsonville Point School and 20 students from Pinehurst School

· two citizenship ceremonies were delivered by the Civic Events team (Activity ID 407) resulting in 217 people living in the Upper Harbour area becoming New Zealand Citizens

· a project to renew the sports field lights at Albany Domain was completed in February 2023

· a project to install solar panels at Albany Pools was completed in March 2023.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status this quarter. Overall, 98 activities within the agreed 2022/2023 work programme are on track and 7 activities have some identified risk or issue which is being managed.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whiwhi / receive the performance report for quarter three ending 31 March 2023.

Horopaki

Context

6. The Upper Harbour Local Board has an approved 2022/2023 work programme for the following operating departments:

· Customer and Community Services

· Infrastructure and Environmental Services

· Auckland Emergency Management

· Auckland Unlimited.

7. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Storm events

8. On Auckland anniversary weekend, an unprecedented storm event caused flash floods and other impacts on lives, homes, possessions and businesses. This led to the declaration of a local State of Emergency on 27 January 2023. On 12-14 February 2023, another major storm event, Cyclone Gabrielle, followed. A National state of emergency was invoked as thousands of people were displaced, with widespread damages across large parts of the North Island.

9. A National State of Emergency was declared on 14 February 2023, with the region transitioning to recovery mode from Friday, 3 March 2023.

10. Some local community facilities were affected by the flooding including Meadowood Community Centre – car park, North shore memorial park – crematory and North Shore BMX – car park, and Albany Community Hub was used as a Civil Defense Centre (CDC).

11. Impacts to individual activities are reported in the work programme update (attachment A).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

12. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

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13. To complete the snapshot, and in addition to a RAG status, information on activity status is also collected for each quarter to show the stage of the activity. The graph below shows the activity status of activities in each departments work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

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Key activity updates from quarter three

14. The key achievements in the delivery of the local board work programmes for 2022/2023 during quarter three include:

· Young Enterprise Scheme - Upper Harbour (Activity ID 1271) – the Auckland Business Chamber YES Team held their first Kickstart events of the year where students could participate in interactive workshops; 19 students from Hobsonville Point School and 20 students from Pinehurst School attended

· Whai Pūmanawa Literacy – we support communities to thrive – Upper Harbour (Activity ID 1112) – during this quarter a new Conversational Chinese Language class began, Korean Language Classes restarted, digital workshops restarted, banking workshops were held, two census events were run and the two weekly English Language classes continued to be well attended

· Tennis Northern operational grant (Activity ID 1420) – a Payment of $35,000 was made to Tennis Northern in January 2023 to support operations and maintenance of Albany Tennis Park

· Activation of community places Upper Harbour (Activity ID 404) – Albany Community Hub, Meadowood Community House, Sunderland Lounge – Te Rere and Headquarters – Te Mahere have all provided a quarterly activation report and Headquarters – Te Mahere & Sunderland Lounge –Te Rere have provided a combined Quarterly Programming Update, which are included in this report as Attachments B, C, D, E and F respectively

· Citizenship ceremonies Upper Harbour (Activity ID 407) – the Civic Events team delivered two citizenship ceremonies this quarter with 217 people from the Upper Harbour Local Board area becoming new citizens

· Albany Domain – renew sports field lights (Activity ID 30249) – this project was completed in February 2023

· Albany Pools – install solar panels (Activity ID 36482) – this project was completed in March 2023

· Upper Harbour Local Parks Maintenance for unscheduled maintenance or increased level of service (Activity ID 26277) – a memo with the schedule of tree works was presented to the Upper Harbour Local Board and was approved in March 2023, the contracts have been awarded and work is planned to be delivered in April/May 2023

· Albany Pools – install disability amenities (Activity ID 19839) –the estimated costs of the project delivery have been received and construction will begin once the procurement process has been completed and a start date has been established

· Devonshire Reserve Playspace - renew and upgrade playground (Activity ID 23972) – the concept design for the playspace renewal at Devonshire Reserve has been presented to the local board and received full support; additionally, staff recommended that Exeter Reserve playspace remain with removal to be reconsidered once the playspace is due for renewal

· Upper Harbour – Kauri Dieback Local Parks Projects (Activity ID 2933) – the bridge to Paremoremo Reserve has been washed away during the extreme weather events earlier in the quarter which has delayed the physical work beginning until after the bridge is rebuilt; additionally, all structures at Gills Road are complete with practical completion scheduled for quarter four.

Activities with some risk or issues, being managed

15. The following work programme activity has been identified by operating departments as having some risk or issues that are being managed and have been given an Amber RAG status:

· Māori responsiveness Upper Harbour (Activity ID 403) – the sculpture project for Albany village has not been completed this quarter; the sculpture is complete, however the engineering quotes for the sculpture's base are higher than was accounted for which has paused the project while Ngati Manuhiri seek advice from the Public Art team

· Movies in Parks - Upper Harbour (Activity ID 1278) – the 11 March 2023 event at Rosedale Park was delivered successfully, however the planned 3 February 2023 event at Luckens Reserve was cancelled due to the impacts of the January 27 2023 flooding

· Event partnership fund Upper Harbour (Activity ID 409) – during quarter three the North Shore Series was held on 18 and 19 March 2023, Shore to Shore was held on 26 March 2023, and the Greenhithe Lunar New Year Festival planned for 11 February 2023 was cancelled due to weather conditions

· Upper Harbour Library services (Activity ID 1501) – following a local board workshop on 9 February 2023 and a request for further information the RAG status has been changed to Amber to allow time to consider further information requested by the local board

· Fernhill Escarpment – re-new walkway and wayfinding signage (Activity ID 20471) – the bridge construction works are planned to re-commence in February 2024 due to the current weather patterns

· Observation Green – develop neighbourhood park (Activity ID 29151) – this project has an Amber RAG status due to delays in delivery and during quarter three a pre-start meeting was completed, neighbour notices have been distributed, construction works commenced on 27 February 2023 and the project is estimated to be completed by June 2023.

Activities on hold

16. The following work programme activities have been identified by operating departments as on hold:

· Upper Harbour implement actions from the Greenways Plan (Activity ID 20709) – this project remains on hold and has an Amber RAG status. The local board provided direction to prioritise the Albany Pools – install disability amenities project (Activity ID 19839) therefore the locally driven initiatives (LDI) capital expenditure (Capex) funding allocation for this project has been deferred to 2023/2024 with a reduction in 2022/2023 from $53,383 to $9,545.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

18. Work programmes were approved in June 2022 and delivery is well underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

19. The local board is invested in a number of sustainability projects, which aim to build awareness around sustainable practices, and support changing behavior at a local level, which include:

· Taonga tuku iho – Legacy – we preserve our past, ensure our future (Environment) – Upper Harbour (Activity ID 1120) – funds libraries to showcase sustainable workplace practices and quarter three delivered a “Sustainability Green Earth” story time, planning for Auckland Council’s Wastewise Team programmes and a free DIY cleaning products workshop has begun

· Upper Harbour: Ecological volunteers and environmental programme Financial Year 2022/2023 (Activity ID 595) – works with community volunteers to coordinate an ongoing programme of ecological and environmental initiatives, and during quarter three an estimated 85 percent survival rate of planting in 2022 has prompted a new Land Owner Approval application to expand the planting area for 2023

· Pest free Upper Harbour strategy (Activity ID 3015) – will develop a Pest Free Upper Harbour Strategy and during quarter three the preferred contractor has been secured and the contract has been signed

· Ecology initiatives assistance programme Upper Harbour (Activity ID 716) – provides continued support for conservation projects proposed by the community, as part of the implementation of the Upper Harbour Ecological Connectivity Strategy and during quarter three the final funding agreement, with Sustainable Paremoremo, was finalised

· Our Local Streams Sustainable Schools (Activity ID 727) – provides expertise and assistance in stream care to eight schools and, this quarter, the response to the January and February weather events has been incorporated with additional teaching about the relationship between climate change, extreme weather, and urban water issues

· Construction Waste Education and Leadership Upper Harbour (Activity ID 1441) – has established a construction and demolition waste advisor to work with developers to improve site practices; during quarter three there were 146 site visits, ten illegal dumping reports, and 19 referrals to Auckland Council’s compliance team.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. When developing the work programmes council group impacts and views are presented to the local board. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. This report informs the Upper Harbour Local Board of the performance for quarter three of the 2022/2023 financial year from 1 January 2023 to 31 March 2023.

Tauākī whakaaweawe Māori

Māori impact statement

22. The Upper Harbour Local Board’s work programme contains a number of activities aimed at delivering on Māori outcomes for the 2022/2023 financial year.

23. Highlights for the quarter three reporting period on activities with a direct focus on Māori outcomes are outlined below:

· Whakatipu i te reo Māori – we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori – Upper Harbour (Activity ID 1115) – promotes the use of te reo in everyday communication and in quarter three the Albany Village Library staff have encouraged the use of te reo Māori greetings when communicating with customers and all staff members are taking turns with opening and closing karakia in fortnightly team meetings

· Māori responsiveness Upper Harbour (Activity ID 403) – aims to support local Māori in delivering social and economic outcomes and during quarter three Te Ohu o Onekiritea, a group led by mataawaka Māori residents in Hobsonville, continued to offer te reo and tikanga sessions for local residents and are establishing connections with Te Kawerau a Maki with a view to sharing their local history with residents.

Ngā ritenga ā-pūtea

Financial implications

24. This report is provided to enable the Upper Harbour Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programme. There are no financial implications associated with this report.

Financial Performance

25. At 31 March 2023, Locally Driven Initiatives operational projects were $205,000 below budget, and are mostly on track for delivery by year end. All other operating expenditure totaled $303,000 below budget. Operating revenue exceeded budget by $849,000, driven by high customer levels at Albany Stadium Pool and a one-off receipt from Waka Kotahi for occupancy of local reserve land.

26. Capital spend of $9.1 million exceeded the total year to date budget of $7.8 million. Most of the spend was for the development of Scott Point sustainable sports park, along with investment in the renewal of local community assets, Caribbean Drive upgrade, Observation Green neighbourhood park and Rosedale Park pathway. Delivery progress on individual projects can be found in the work programme update (Attachment A).

27. The complete Upper Harbour Local Board financial performance report for the 9 months ended 31 March 2023 can be found in Attachment G.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

29. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

30. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

31. The local board will receive the next performance update following the end of quarter four (30 June 2023).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Upper Harbour Local Board Work Programme 2022/2023 Q3 Report (Under Separate Cover)
b ⇩	Albany Community Hub Quarter three Report - 2023	83
c ⇩	Meadowood Community House 3rd quarter report 15 March 2023	85
d ⇩	Sunderland Lounge - Te Rere Quarterly Activation Update - 15 March 2023	89
e ⇩	Headquarters - Te Mahere Quarterly Actviation Update - 15 March 2023	91
f ⇩	Headquarters and Sunderland Lounge - Te Mahere & Te Rere Quarterly programming Update - 15 March 2023	93
g ⇩	Upper Harbour Local Board Financial Report to 31 March 2023	97

Ngā kaihaina

Signatories

Authors	Robert Marshall - Local Board Advisor
Authorisers	Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

22 June 2023

Upper Harbour Local Board views on the Waitematā Harbour Connections

File No.: CP2023/06023

Te take mō te pūrongo

Purpose of the report

1. To receive the Upper Harbour Local Board’s feedback to the Waitematā Harbour Connections team on the development of a multi-modal transportation solution for the North Shore.

Whakarāpopototanga matua

Executive summary

2. Waka Kotahi New Zealand Transport Agency, Auckland Transport, and Auckland Council are collaborating on a study to develop a multi-modal transportation solution for the North Shore, encompassing active modes, rapid transit, and road network improvements to enhance resilience and reliability.

3. The project also involves demand management and land use-transport integration to identify the preferred form and timing of a new harbour crossing, potential integration with other modes, and supporting network changes or land use developments.

4. The first phase of community and stakeholder engagement was completed in November/December 2022, generating over 4,200 survey responses indicating widespread public support for a multi-modal system solution. The project team will now consult on options under development to gain insights into community and stakeholder preferences, which will shape the refined composite option.

5. The options will include bridge and tunnel options for the crossing of the harbour, along with options for the use of the existing Auckland Harbour Bridge. The consultation will not aim to select a preferred option but rather to better understand the priorities of the community and stakeholders.

6. Each consultation option has varying potential to contribute to Auckland’s regional transport outcomes, particularly in terms of public transport and active mode travel provision, minimizing additional vehicle travel, and supporting a more compact urban form.

7. The environmental impacts of each option will also differ, with bridge options having more apparent impacts, and tunnel options involving significant volumes of embedded carbon and higher ongoing operational costs.

8. The full Indicative Business Case will be presented to the local board later in 2023 and to Auckland Council and the Waka Kotahi New Zealand Transport Agency Board, with the final project decision resting with the Minister.

9. On 20 April 2023 the Waitematā Harbour Connections team conducted an interactive session to provide local boards with the opportunity to hear more about the project, ask questions and provide any initial informal feedback to the project team.

10. Due to scheduling conflicts the Upper Harbour Local Board were unable to attend the workshop held on 20 April 2023 and have been given the opportunity to provide their formal views to the project team by midday 18 May 2023.

11. The deadline for local board view’s to be submitted to the project team of 18 May 2023 is prior to the Upper Harbour Local Board’s business meeting on 25 May 2023, therefore the feedback can be approved using the following urgent decision process:

Arrangements for making urgent decisions

The Local Area Manager, Lesley Jenkins, and the Senior Local Board Advisor, Heather Skinner, were in attendance to support the item.

Resolution number UH/2022/137

MOVED by Member C Blair, seconded by Member K Parker:

That the Upper Harbour Local Board:

a) delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet.

b) confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing.

c) note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

CARRIED

12. The information in this agenda report along with the supporting documentation in Attachments A and B of this agenda report, which includes the Waitematā Harbour Connections engagement summary and the Waitematā Harbour Connections information brochure, were provided to support the Upper Harbour Local Board formal feedback process.

13. A copy of the Upper Harbour Local Board formal feedback, submitted on 21 February 2023, is available under Attachment C of this agenda report.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whiwhi / receive the Upper Harbour Local Board’s feedback to the Waitematā Harbour Connections team on the development of a multi-modal transportation solution for the North Shore.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waitematā Harbour Connections engagement summary february 2023	107
b ⇩	Waitematā Harbour Connections information brochure	115
c ⇩	Urgent decision on the Waitematā Harbour Connetions.	127

Ngā kaihaina

Signatories

Authors	Robert Marshall - Local Board Advisor
Authorisers	Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

22 June 2023

Upper Harbour Local Board views on the Integrated Auckland Transport Plan

File No.: CP2023/06621

Te take mō te pūrongo

Purpose of the report

1. To receive the Upper Harbour Local Board’s feedback on the Integrated Auckland Transport Plan.

Whakarāpopototanga matua

Executive summary

2. The Integrated Auckland Transport Plan is an initiative of the Mayor and the Minister of Transport which seeks to develop a single comprehensive plan to futureproof Auckland with one high-quality, joined-up transport system.

3. There is currently no draft Integrated Auckland Transport Plan but it builds on the Auckland Transport Alignment Project which has not been previously consulted on.

4. Public consultation on the Integrated Auckland Transport Plan was held from 28 April 2023 to 14 May 2023, and the Mayoral response will be provided to the Minister of Transport in June 2023.

5. The Mayor’s Office sought views from Aucklanders to inform development of the plan which included:

· the guiding principles that will help decide how transport funding is allocated

· prioritising different objectives

· the types of projects that are priority for funding.

6. The Mayor and Minister of Transport are planning to develop the plan and then seek approval from the council.

7. Local boards were invited to provide their views on the integrated Auckland Transport plan to the Mayor’s Office by 26 May 2023.

8. In order for the local board feedback to be collated and summarised by 26 May 2023, the feedback was due 23 May 2023, therefore the feedback could not be considered and approved at the 25 May 2023 business meeting.

9. The local board’s formal feedback was agreed by the local board and approved by the using the following urgent decision process:

Arrangements for making urgent decisions

The Local Area Manager, Lesley Jenkins, and the Senior Local Board Advisor, Heather Skinner, were in attendance to support the item.

Resolution number UH/2022/137

MOVED by Member C Blair, seconded by Member K Parker:

That the Upper Harbour Local Board:

a) delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet.

c) note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

CARRIED

10. A copy of the Upper Harbour Local Board formal feedback, submitted on 23 May 2023, is available under Attachment A of this agenda report.

11. The Upper harbour Local Board were provided the following information to support their feedback:

· Auckland Integrated Transport Plan – report to Governing Body (report)

· Transport and Infrastructure Committee open minutes– Item 12 Auckland Integrated Transport Plan - (minutes)

· 16.02.2023 - Transport and Infrastructure Committee - Items 12 – 14 (video)

· Joint Government/Auckland Council Tāmaki Makaurau Transport Plan – Scope (scope)

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whiwhi / receive the Upper Harbour Local Board’s feedback to the Mayor’s Office on the Integrated Auckland Transport Plan as set out in Attachment A of the agenda report.

Ngā tāpirihanga

Attachments