Upper Harbour Local Board
OPEN MINUTES
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Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany, Auckland 0632 and Via Microsoft Teams, on Thursday, 22 June 2023 at 9:30am.
Te Hunga kua Tae mai | present
Chairperson |
Anna Atkinson |
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Deputy Chairperson |
Uzra Casuri Balouch, JP |
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Members |
Callum Blair |
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John Mclean |
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Kyle Parker |
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Sylvia Yang |
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Upper Harbour Local Board 22 June 2023 |
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The Chairperson A Atkinson opened the meeting with a Karakia.
2 Ngā Tamōtanga | Apologies
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3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no declarations of interest.
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Resolution number UH/2023/64 MOVED by Member C Blair, seconded by Member S Yang: That the Upper Harbour Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 25 May 2023, as a true and correct record.
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5 He Tamōtanga Motuhake | Leave of Absence
There were no leaves of absence.
6 Te Mihi | Acknowledgements
There were no acknowledgements.
7 Ngā Petihana | Petitions
There were no petitions.
8 Ngā Tono Whakaaturanga | Deputations
8.1 |
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Resolution number UH/2023/65 MOVED by Deputy Chairperson U Casuri Balouch, seconded by Member K Parker: That the Upper Harbour Local Board: a) receive the deputation from Grace Alley, Albany Community Hub Manager and Richard Casutt, Harbour Sport General Manager, on behalf of the Albany Community Hub and Harbour Sport, and thank them for their attendance and presentation.
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9 Te Matapaki Tūmatanui | Public Forum
There was no public forum.
10 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
11 |
Local Board views on the 19 Notice of Requirements lodged by Supporting Growth Alliance in the North West |
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The Senior Policy Planer, Todd Elder, was in attendance to support the item. |
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Resolution number UH/2023/66 MOVED by Chairperson A Atkinson, seconded by Member K Parker: That the Upper Harbour Local Board: a) whakarite / provide the following local board feedback on the 19 Notices of Requirement lodged by the Supporting Growth Alliance for new transportation projects in the North West, noting that the Upper Harbour Local Board is only commenting on projects in the Upper Harbour Local Board area: i) the local board supports the aims of the Supporting Growth Alliance to enable better public and active modes of transportation, better roads and safer intersections. We do wish that in some areas this was completed prior to the already completed intensification and development ii) the current Local Board Plan 2020 Outcome 2 is for “An efficient and accessible travel network” One objective is to ‘Improve roads and connections in Upper Harbour’. We note that these transportation projections will lead to some achievement of this outcome iii) note that Whenuapai is currently zoned Future Urban and there is currently a Future Development Strategy consultation running which aims to provide long term guidance on how the council plans for development iv) request that the Supporting Growth projects around the Whenuapai and Hobsonville area are prioritized as that is where growth is currently occurring. The local board consider that development of roading infrastructure including public and active transport should be done prior to further housing and business intensification v) note that many intersections in the Whenuapai and Hobsonville area are unsafe and upgrades need to happen as soon as possible. We hear from many residents in Hobsonville, Scott Point and Whenuapai about the dangerous intersections and congestion along these key roads vi) request safe crossing points at key pedestrian locations as many of the new roads are extremely wide. vii) the local board acknowledges concerns raised by submitters. We therefore ask that as the project moves into detailed design that the following issues are considered: A) the effect this will have on induced traffic and the need to reduce emissions B) effects on individual properties C) the potential that a motorway interchange in Whenuapai will not add to the liveability of the area unless driving a car. viii) many areas around Whenuapai have a deficit of trees and biodiversity. While acknowledging that the New Zealand Defence Force is of strategic importance nationally and their concerns around bird strike, we request that where possible berms are planted rather than grassed. This would be in a similar manner to the recent upgrades around State Highway One near Albany as part of the Northern Corridor Alignment Project ix) request that planning to upgrading the public and active transport components, and road safety components especially around intersections can be prioritized. b) kopou / appoint Chairperson A Atkinson to speak to the local board views at a hearing (if one is held) on the 19 Notices of Requirement if that is considered necessary by the local board. c) tautapa / delegate authority to the chairperson of Upper Harbour Local Board to make a replacement appointment in the event the local board member appointed in clause b) is unable to attend the hearing (if one is held).
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12 |
Proposed new community lease to the Greenhithe Residents Association Incorporated at Collins Park, Greenhithe |
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The Community Lease Specialist, Chan Park, was in attendance to support the item. |
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Resolution number UH/2023/67 MOVED by Member J Mclean, seconded by Deputy Chairperson U Casuri Balouch: That the Upper Harbour Local Board: a) karāti / grant, under Section 138 of the Local Government Act 2002, a new community ground lease to the Greenhithe Residents Association Incorporated for 111 square meters (more or less) located at R 15 Greenhithe Road, Collins Park, Greenhithe on the land legally described as Part Lot 5 Deposited Plan 7131 (as per Attachment A – Site Map), subject to the following terms and conditions: i) term – 10 years, commencing 1 July 2023, with one 10-year right of renewal ii) rent – $1.00 plus GST per annum if demanded iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan). b) whakaae / approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Local Government Act 2002. c) tuhi ā-taipitopito / note that public notification and iwi engagement for Auckland Council’s intention to grant a new community lease to the Greenhithe Residents Association Incorporated located at R 15 Greenhithe Road, Collins Park, Greenhithe has been undertaken between 9 March 2023 to 7 April 2023. d) tuhi ā-taipitopito / note that no objections to the notified proposal of the new community ground lease to the Greenhithe Residents Association Incorporated at R 15 Greenhithe Road, Collins Park, Greenhithe were received. e) tuhi ā-taipitopito / note that lease charges shall be reviewed by the local board in circumstances where there are changes to the Community Occupancy Guidelines 2012.
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Adoption of the Upper Harbour Local Board Agreement 2023/2024 |
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The Senior Local Board Advisor, Heather Skinner, and the Lead Financial Advisor, Hao Chen (Via Microsoft Teams), were in attendance to support the item. |
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The draft Upper Harbour Local Board Agreement 2023/2024 was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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The draft Upper Harbour Local Board Work Programme - early work programme activities was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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Resolution number UH/2023/68 MOVED by Member S Yang, seconded by Member K Parker: That the Upper Harbour Local Board: a) whai / adopt the local content for the Annual Budget 2023/2024, which includes the Upper Harbour Local Board Agreement 2023/2024, the message from the chair, and approved local board advocacy b) whai / adopt a local fees and charges schedule for 2023/2024 (Attachment A to the report) c) whakaae / approve work programme activities relating to local board agreement performance measures and to community groups who rely on funding in July 2023 d) tautapa / delegate authority to the Chairperson to make any final changes to the local content for the Annual Budget 2023/2024 (the Upper Harbour Local Board Agreement 2023/2024, message from the chair, and approved local board advocacy) e) tuhi ā-taipitopito / note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2023/2024, including each Local Board Agreement, on 29 June 2023.
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a 22 June 2023, Upper Harbour Local Board: Item 14 - Adoption of the Upper Harbour Local Board Agreement 2023/2024 - draft Upper Harbour Local Board Agreement 2023/2024. b 22 June 2023, Upper Harbour Local Board: Item 14 - Adoption of the Upper Harbour Local Board Agreement 2023/2024 - draft Upper Harbour Local Board Work Programme - early work programme activities. |
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The Senior Local Board Advisor, Heather Skinner, was in attendance to support the item. |
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An updated version of Attachment C of the agenda report, Summary Document – Draft Upper Harbour Local Board Plan 2023, was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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Resolution number UH/2023/69 MOVED by Deputy Chairperson U Casuri Balouch, seconded by Member C Blair: That the Upper Harbour Local Board: a) whakaae / approve the following for public consultation using the special consultative procedure: i) draft Upper Harbour Local Board Plan 2023 in Attachment A of the agenda report for inclusion in the statement of proposal ii) statement of proposal in Attachment B of the agenda report iii) draft Upper Harbour Local Board Plan 2023 summary document tabled at the 22 June 2023 business meeting, replacing Attachment C of the agenda report, subject to the inclusion of contact details for the local board members, to be included as supporting material. b) tautapa / delegate authority to the Chairperson to approve final changes to the draft Upper Harbour Local Board Plan 2023, the draft Upper Harbour Local Board Plan 2023 summary document and the statement of proposal prior to consultation. c) whakaae / approve the following Have Your Say event during the special consultative period: · World Café’ style event Date: Monday 7th August 2023 Time: 1 – 3.30pm Venue: Albany Village Hall, 21 Library Lane corner Albany Highway and Dairy Flat Highway, Albany. d) tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan: i) local board members and chairperson ii) General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor and Community Broker iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.
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a 22 June 2023, Upper Harbour Local Board: Item 15 - Draft Upper Harbour Local Board Plan 2023 - Attachment C - Summary Document - Draft Upper Harbour Local Board Plan 2023 (Updated). |
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Auckland Council’s Quarterly Performance Report: Upper Harbour Local Board for quarter three 2022/2023 |
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The Local Board Advisor, Robert Marshall, The Community Broker, Monica Sharma (Via Microsoft Teams), and the Lead Financial Advisor, Hao Chen (Via Microsoft Teams), were in attendance to support the item. |
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Resolution number UH/2023/70 MOVED by Chairperson A Atkinson, seconded by Member J Mclean: That the Upper Harbour Local Board: a) whiwhi / receive the performance report for quarter three ending 31 March 2023. b) paparua / restate resolution UH/2023/16 clause c): That the Upper Harbour Local Board: c) request that staff ensure that public and user input is incorporated into the design of scope for the wharf replacement at Attwood Road (activity ID 37395).
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Upper Harbour Local Board views on the Waitematā Harbour Connections |
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The Local Board Advisor, Robert Marshall, was in attendance to support the item. |
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Resolution number UH/2023/71 MOVED by Chairperson A Atkinson, seconded by Member K Parker: That the Upper Harbour Local Board: a) whiwhi / receive the Upper Harbour Local Board’s feedback to the Waitematā Harbour Connections team on the development of a multi-modal transportation solution for the North Shore. b) mihi atu / express disappointment about the lack of engagement specifically with the Upper Harbour Local Board by the project team.
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Upper Harbour Local Board views on the Integrated Auckland Transport Plan |
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The Local Board Advisor, Robert Marshall, was in attendance to support the item. |
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Resolution number UH/2023/72 MOVED by Chairperson A Atkinson, seconded by Member S Yang: That the Upper Harbour Local Board: a) whiwhi / receive the Upper Harbour Local Board’s feedback to the Mayor’s Office on the Integrated Auckland Transport Plan as set out in Attachment A of the agenda report.
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Resolution number UH/2023/73 MOVED by Deputy Chairperson U Casuri Balouch, seconded by Member S Yang: That the Upper Harbour Local Board: a) whiwhi / receive the Upper Harbour Local Board Hōtaka Kaupapa / governance forward work calendar for June 2023 – August 2023.
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Resolution number UH/2023/74 MOVED by Deputy Chairperson U Casuri Balouch, seconded by Member S Yang: That the Upper Harbour Local Board: a) whiwhi / receive the records of the Upper Harbour Local Board workshops held on Thursday 11 and 25 May 2023 and Thursday 1 June 2023 (refer to attachments A, B and C).
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Resolution number UH/2023/75 MOVED by Deputy Chairperson U Casuri Balouch, seconded by Chairperson A Atkinson: That the Upper Harbour Local Board: a) whiwhi / receive the Auckland Transport West Hub Bulletin for May 2023.
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Resolution number UH/2023/76 MOVED by Member S Yang, seconded by Member C Blair: That the Upper Harbour Local Board: a) whiwhi / receive the verbal local board members reports from Member C Blair, Member K Parker, Member S Yang, Member J Mclean, Chairperson A Atkinson and Deputy Chairperson U Casuri Balouch.
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23 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
11.09 am The chairperson thanked members for their attendance and attention to business and closed the meeting with a Karakia.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................