Minutes of Aotea / Great Barrier Local Board

Aotea / Great Barrier Local Board

27 June 2023

Chairperson I Fordham opened the meeting and welcomed everyone in attendance. Deputy Chairperson P O’Shea led the hui in a karakia.

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number GBI/2023/52

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea:

That the Aotea / Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 23 May 2023, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

6.1

Obituary - Levi Golaboski and Ray Twomey

Resolution number GBI/2023/53

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) express its sympathies to the whanau and friends of Levi Golaboski and Ray Twomey who recently passed away.

CARRIED

6.2

Mitchell (Mitch) Brown – 2023 Special Olympics World Summer Games

Mitchell (Mitch) Brown wins a gold medal at the 2023 Special Olympics World Summer Games held in Berlin.

Resolution number GBI/2023/54

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) congratulate Mitch Brown for winning a gold medal at this year's 2023 Special Olympics World Summer Games held from 17 – 25 June 2023 in Berlin, Germany.

CARRIED

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

There were no deputations.

9 Te Matapaki Tūmatanui | Public Forum

9.1	Public Forum - Syd Davies and Robyn Wyatt - Kawa Rd, Geff Hills – recording of minutes and skateboard ramp at Mulberry Grove, Tryphena
	A presentation of Kawa Road was tabled at the meeting. A copy of the tabled documents have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number GBI/2023/55 MOVED by Chairperson I Fordham, seconded by Member C Ollivier: That the Aotea / Great Barrier Local Board: a) whakamihi / thank the following for their attendance and public forum presentation: i) Syd Davies and Robyn Wyatt – Kawa Road ii) Geff Hills – recording of minutes and skateboard ramp, Mulberry Grove, Tryphena. CARRIED
	Attachments a 27 June 2023 Aotea / Great Barrier Local Board, Item 9. 1 Public Forum, tabled item 9.1 a) i) – Photo presentation by Syd Davies - Kawa Road

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

11	Environmental agency and community group reports
	Jennifer Neads – Trustee, Aotea Great Barrier Environmental Trust, Judy Gilbert – Trustee, Windy Hill Rosalie Bay Catchment Trust, Jo O’Reilly on behalf of the Aotea Ecology Vision. and Annamarie Clough - Conservation Advisor were in attendance to speak to their respective reports.
	Judy Gilbert tabled a copy of the Parker Conservation Hirakimata Toutouwai Survey 2023 report at the meeting. A copy of the tabled documents have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number GBI/2023/56 MOVED by Chairperson I Fordham, seconded by Member N Sanderson: That the Aotea / Great Barrier Local Board: a) note / tuhi ā-taipitopito the following reports: i) Aotea Great Barrier Environmental Trust quarterly report – June 2023 ii) Windy Hill Rosalie Bay Catchment Trust – noting a full Toutouwai survey report is tabled and attached to the minutes. iii) Aotea / Great Barrier Natural Environment Islands monthly update – May 2023 report. b) whakamihi / thank Jennifer Neads, Judy Gilbert, Jo O’Reilly and Annamarie Clough for their attendance and presentation. CARRIED
	Attachments a 27 June 2023 Aotea / Great Barrier Local Board, Item 11 Environmental agency and community group reports, tabled item 11 a) ii) Parker Conservation Hirakimata Toutouwai Survey 2023

Adoption of the Aotea / Great Barrier Local Board Agreement 2023/2024

Resolution number GBI/2023/57

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) adopt the local content for the Annual Budget, which includes the Aotea / Great Barrier Local Board Agreement 2023/2024, the message from the chair, and approved local board advocacy (Attachment A to the report).

b) adopt a local fees and charges schedule for 2023/2024 (Attachment B to the report).

c) delegate authority to the Chair to make any final changes to the local content for the Annual Budget 2023/2024 (the Aotea / Great Barrier Local Board Agreement 2023/2024, message from the chair, and local board advocacy)

d) note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2023/2024, including each Local Board Agreement, on 29 June 2023.

e) thank all staff for all their hard work in producing the Aotea / Great Barrier Local Board Agreement 2023/2024.

CARRIED

13	Draft Aotea / Great Barrier Local Board Plan 2023
	An updated version of the draft Aotea / Great Barrier Local Board plan 2023, summary of the statement of proposal and the special consultative procedure questions were tabled at the meeting. A copy of the tabled documents have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number GBI/2023/58 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea: That the Aotea / Great Barrier Local Board: a) approve the draft Aotea / Great Barrier Local Board Plan 2023 for inclusion in the statement of proposal, as tabled in the meeting with an updated cover photo. b) delegate authority to the Chairperson to approve final changes to the draft Aotea / Great Barrier Local Board Plan 2023. c) adopt the statement of proposal for public consultation using the special consultative procedure (Attachment C to the report). d) adopt the summary of the statement of proposal, as tabled in the meeting with an updated cover photo. e) approve the special consultative procedure questions, as tabled in the meeting. f) approve the following Have Your Say event(s) during the consultation period: · Wednesday 26 July 2023, 5.00pm, - Claris Conference Centre · Saturday 5 August 2023, 11am - Okiwi community room g) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period of the local board plan: · local board members and chairperson · General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Engagement Advisor, Local Board Democracy Advisor, Community Broker · Any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer. h) thank Jacqui Fyers for all her mahi in putting together the draft Aotea / Great Barrier Local Board Plan 2023. CARRIED
	Attachments a 27 June 2023 Aotea / Great Barrier Local Board, Item 13 Draft Aotea / Great Barrier Local Board Plan 2023 report, tabled item 13 a) Draft Aotea / Great Barrier Local Board Plan 2023. b 27 June 2023 Aotea / Great Barrier Local Board, Item 13 Draft Aotea / Great Barrier Local Board Plan 2023 report, tabled item 13 d) Summary of the statement of proposal c 27 June 2023 Aotea / Great Barrier Local Board, Item 13 Draft Aotea / Great Barrier Local Board Plan 2023 report, tabled item 13 e) Special consultative procedure questions

14	Approval of the 2023/2024 Aotea / Great Barrier Local Board Customer and Community Services work programme
	The 2023/2024 Customer and Community Services work programme was tabled at the meeting. A copy of the tabled documents have been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number GBI/2023/59 MOVED by Chairperson I Fordham, seconded by Member N Sanderson: That the Aotea / Great Barrier Local Board: a) approve the 2023/2024 Customer and Community Services work programme and its associated budget, as tabled in the meeting. b) approve in principle the 2024/2025 and 2025/2026 Customer and Community Services – Parks and Community Facilities only work programme. c) approve the Risk Adjusted Programme projects identified in the 2023/2024 Customer and Community Services work programme. d) note that funding for the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Planning, Environment and Parks Committee. CARRIED
	Attachments a 27 June 2023 Aotea / Great Barrier Local Board, Item 14 Approval of the 2023/2024 Aotea / Great Barrier Local Board Customer and Community Services work programme report, tabled item 14 a) 2023/2024 Customer and Community Services work programme

Approval of the 2023/2024 Aotea / Great Barrier Local Board Infrastructure and Environmental Services Work Programme

Resolution number GBI/2023/60

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) approve its 2023/2024 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name	2023/2024 budget for approval
Aotea Ecology vision	$30,000
Aotea Trap Library	$13,380
Conservation Advisor	$45,000
Construction Waste Leadership Project	$16,960
Okiwi ecology programme	$24,000
Oruawharo Medlands Ecovision	$15,000
Total	$144,340

b) note the allocation of $540,000 asset based services capital expenditure budget towards the Mulberry Grove seawall renewal ($100,000) and Emergency Water Supply ($440,000) programmes in the 2023/2024 financial year.

CARRIED

Aotea / Great Barrier Local Board Grants Programme 2023/2024

Resolution number GBI/2023/61

MOVED by Chairperson I Fordham, seconded by Member L Caine:

That the Aotea / Great Barrier Local Board:

a) adopt the Aotea / Great Barrier Grants Programme 2023/2024.

CARRIED

Local Board Transport Capital Fund

Resolution number GBI/2023/62

MOVED by Deputy Chairperson P O'Shea, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) allocate the Local Board Transport Capital Fund 2022-2025 as follows:

i) approve the allocation of $11,000 for the repair of the berm at Blackwell Drive alongside the property wall of 476 Shoal Bay Road with the installation of JakMat

ii) approve the allocation of $39,000 to reinstate approx. 160 m of geocell/JakMat stabilised walkway on Hector Sanderson Drive at the entrance to Claris Airfield

iii) approve the allocation of $400,250 or any remaining funds on completion of the above two projects, to additional road seal extensions at Kawa and Motairehe Roads.

CARRIED

18	Aotea / Great Barrier Island Localised Destination Management Plan (LDMP)
	This item was deferred to the 25 July 2023 business meeting of the Aotea / Great Barrier Local Board.

Hōtaka Kaupapa (Policy Schedule)

Resolution number GBI/2023/63

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea:

That the Aotea / Great Barrier Local Board:

a) note / tuhi ā-taipitopito the Hōtaka Kaupapa (Policy Schedule) for the political term 2022-2025 as at June 2023.

CARRIED

Aotea / Great Barrier Local Board Workshop Record of Proceedings

Resolution number GBI/2023/64

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) note / tuhi ā-taipitopito the record of proceedings for the local board workshops held on the following dates:

i) Tuesday 16 May 2023

ii) Tuesday 30 May 2023 and

iii) Tuesday 6 June 2023

CARRIED

21 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Deputy Chairperson P O'Shea closed the hui with a karakia.

2.20 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Izzy Fordham
Deputy Chairperson	Patrick O'Shea
Members	Laura Caine
	Chris Ollivier
	Neil Sanderson

Jacqui Fyers	Senior Local Board Advisor	via electronic link
Mallika Krishnamurthy	Relationship Coordinator	via electronic link
Shane Hogg	Manager Area Operations	via electronic link
Beth Houlbrooke	Elected Member Relationship Partner (North)	via electronic link
Anna Davis	PA / Office Manager / Engagement Advisor
Kathy Cumming	Barrier Bulletin
Annabelle White	Specialist Local Communications