|
Hibiscus and
Bays Local Board
27 June 2023
|
|
1 Nau mai | Welcome
The chairperson
opened the meeting and welcomed those in attendance.
The senior
local board advisor led the karakia timatanga.
2 Ngā Tamōtanga | Apologies
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no
declarations of interest.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
5 He Tamōtanga Motuhake | Leave of Absence
There were no
leaves of absence.
6 Te Mihi | Acknowledgements
Member V Short
acknowledged and congratulated local band Rumpus
Machine for winning best song for their original song ‘Summer Daze’
at the Smokefree Rockquest North Shore Regional Finals on 9 June 2023.
Member G Walden
acknowledged deputy chairperson J Parfitt for receiving the Paul Harris Fellow Award
from Browns Bay Rotary Club for her services to the community.
7 Ngā Petihana | Petitions
There were no
petitions.
8 Ngā Tono Whakaaturanga | Deputations
Note: Item 9.1 Public Forum - Keeping Kauri
Kids, Jessica McLean was considered prior to Item 8.2.
|
9.1
|
Public Forum - Keeping Kauri Kids
|
|
|
An updated
presentation was given. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
|
|
|
Resolution
number HB/2023/72
MOVED by Deputy Chairperson J Parfitt, seconded by Member
G Walden:
That
the Hibiscus and Bays Local Board:
a) whakamihi
/ thank Jessica McLean for her presentation and attendance at the meeting.
CARRIED
|
|
|
Attachments
a 27 June 2023, Hibiscus and Bays Local Board - Item 9.1:
Keeping Kauri Kids presentation
|
|
8.4
|
Deputation - Hoops n Hope
|
|
|
A powerpoint
presentation was given. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
|
|
|
Resolution number HB/2023/75
MOVED by Member V Short, seconded by Member S
Mills:
a) whakamihi
/ thank Glen Green for his presentation and attendance at the meeting.
CARRIED
|
|
|
Attachments
a 27 June 2023, Hibiscus and Bays Local Board -
Item 8.4, Hoops n Hope presentation
|
9 Te Matapaki Tūmatanui | Public Forum
|
9.2
|
Public Forum - Storm affected properties in
Glen Road, Browns Bay
|
|
|
Supporting
information was given. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
|
|
|
Resolution number HB/2023/76
MOVED by Deputy Chairperson J Parfitt, seconded by Member
G Walden:
That
the Hibiscus and Bays Local Board:
a) whakamihi
/ thank Martin Adlington for his presentation and attendance at the meeting
b) tono
/ request a report from staff on the stormwater drainage problems in, and
immediately surrounding Glen and Bute Roads, Browns Bay and request staff to
report back to the local board with urgency
c) tono
/ request a report from staff to investigate if the contracted frequency of
street sweeping along Glen and Bute Roads, Browns Bay will be part of the ‘Making
space for water’ initiative labelled ‘Increased Maintenance’
d) tono
/ request a report from the Arborist about the tree on council land referred
to in Mr Adlington’s presentation in Glen Road, Browns Bay, and how
this is impacting infrastructure.
CARRIED
|
|
|
Attachments
a 27 June 2023, Hibiscus and Bays Local Board, supporting
information
|
|
9.3
|
Browns Bay Racquets Club
|
|
|
Photographs
were given. A copy has been placed on the official minutes and is available
on the Auckland Council website as a minutes attachment.
|
|
|
Resolution number HB/2023/77
MOVED by Deputy Chairperson J Parfitt, seconded by Member
G Walden:
That
the Hibiscus and Bays Local Board:
a) whakamihi
/ thank Phil Briars for his presentation and attendance at the meeting
b) tono
/ request a report for a qualified council stormwater engineer to visit and
investigate the concerns of the Browns Bay Racquets Club.
CARRIED
|
|
|
Attachments
a 27 June 2023 - Item 9.3: Hibiscus and Bays Local Board,
flooding photos
|
|
9.4
|
Flooding concerns at 4/28 Bute Road, Browns
Bay
|
|
|
Andrew
McLauchlan requested Public Forum time to address the local board regarding flooding
concerns at 4/28 Bute Road, Browns Bay.
|
|
|
Supporting
information was given. A copy has been placed on the official minutes and is available
on the Auckland Council website as a minutes attachment.
|
|
|
Resolution number HB/2023/78
MOVED by Member G Walden, seconded by Member V Short:
That
the Hibiscus and Bays Local Board:
a) whakamihi
/ thank Andrew McLauchlan for his presentation and attendance at the meeting
b) tono / request a report
on stormwater capacity issues and maintenance of council stormwater
infrastructure in, and around the properties at 28 Bute Road, Browns Bay.
CARRIED
|
|
|
Attachments
a 27 June 2023, Hibiscus and Bays Local Board, supporting
information
|
10 Ngā Pakihi Autaia | Extraordinary
Business
There was no
extraordinary business.
The meeting adjourned at 12.05pm for a
short break and reconvened at 12.15pm.
|
11
|
Proposed new community lease to Browns Bay
Marine Centre Trust at 10-12 Beachfront Lane, Browns Bay
|
|
|
Chan Park
– Community Lease Specialist was in attendance for this item.
|
|
|
Resolution
number HB/2023/79
MOVED by Deputy Chairperson J Parfitt, seconded by Member
A Poppelbaum:
That
the Hibiscus and Bays Local Board:
a) whakaae / approve, under Section 54(1)(b) of the Reserves Act 1977 a new community ground lease to the Browns Bay Marine Centre Trust for 438 square meters (more or less) located
at 10-12 Beachfront Lane, Browns Bay on the land legally described as Part Lot 10
and Part Lot 11 Deposited Plan 10786 (Attachment A to the agenda report),
subject to the following terms and conditions:
i) term
– 10 years,
commencing 30 June 2023, with one 10-year right of renewal
ii) rent – $1.00 plus GST per annum if demanded
iii) Community
Outcomes Plan - to be
appended to the lease as a schedule of the lease agreement (Attachment B to
the agenda report)
b) whakaae / approve all other terms and
conditions in accordance with the Auckland Council Community Occupancy
Guidelines 2012 and the Reserves Act 1977
c) tuhi
ā-taipitopito / note lease charges shall be reviewed by
the local board in circumstances where there are changes to the Community
Occupancy Guidelines 2012.
CARRIED
|
|
12
|
Proposed new community ground lease to The
Scout Association of New Zealand - Taiaotea Air Scout Group at 702 Beach
Road, Taiaotea Reserve, Browns Bay
|
|
|
Chan Park
– Community Lease Specialist was in attendance for this item.
|
|
|
Resolution
number HB/2023/80
MOVED by Member V Short, seconded by Member S Mills:
That
the Hibiscus and Bays Local Board:
a) whakaae / grant, under Section 54(1)(b) of the
Reserves Act
1977, a new community
ground lease to The Scout Association
of New Zealand – Taiaotea Air Scout Group for an area comprising 177 square meters (more
or less) located at 702 Beach Road,
Browns Bay on the land
legally described as Lot 82 Deposited Plan 16541 (Attachment A to the agenda
report), subject to the following terms and conditions:
i) term
– 10 years,
commencing 1 July 2023, with one 10-year right of renewal
ii) rent – $1.00 plus GST per annum if demanded
iii) Community Outcomes Plan - to be appended to
the lease as a schedule of the lease agreement (Attachment B to the agenda
report)
b) whakaae / approve all other terms and
conditions in accordance with the Auckland Council Community Occupancy
Guidelines 2012 and the Reserves Act 1977
c) tuhi
ā-taipitopito / note that any lease charges shall be reviewed by the
local board in circumstances where there are changes to the Community
Occupancy Guidelines 2012.
CARRIED
|
|
13
|
Mairangi Bay Reserves Management Plan review
|
|
|
Tommo
Cooper-Cuthbert – Service and Asset Planner was in attendance for this
item.
|
|
|
Resolution
number HB/2023/81
MOVED by Member G Walden, seconded by Member A
Poppelbaum:
That
the Hibiscus and Bays Local Board:
a) whakaae
/ approve public notification of the local board’s intention to vary
the Mairangi Bay Reserves Management
Plan (Attachment A to the agenda
report) and invite written
suggestions on the proposed variation
b) whakaae / approve the scope of the Mairangi Bay Reserves Management Plan
variation to address the effects of coastal hazards and sea-level rise on the
reserve, which would involve updating the concept plan and any relevant
polices in the reserve management plan
c) tono
/ request engagement is undertaken with Watercare to ensure that the
timeframes for reinstatement of the Mairangi Bay Reserve align with when the outcomes
of the variation to the management plan are clear.
CARRIED
|
|
15
|
Delegated decision: Hibiscus and Bays Local Board
Work Programme Reallocations FY2022/2023
|
|
|
Resolution
number HB/2023/83
MOVED by Member L Willis, seconded by Member G Walden:
That
the Hibiscus and Bays Local Board:
a) tuhi ā-taipitopito / note the decision
made under delegated authority by Gary
Brown, chairperson and Julia Parfitt, deputy chairperson, on 22 May 2023 for
the final reallocations of budget underspends confirmed in the 2022/2023
Hibiscus and Bays Local Board Work Programme to operational grants for
community organisations, including Estuary Arts Centre and Centrestage
Theatre.
CARRIED
|
18 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
12.36pm The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Hibiscus and Bays Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
