Agenda of Papakura Local Board - Wednesday, 28 June 2023

Papakura Local Board

28 June 2023

Approval for five public road names at 149A Capriana Drive Hingaia

File No.: CP2023/07850

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Papakura Local Board to name five public roads, created by way of a subdivision development at 149A Capriana Drive, Hingaia.

Whakarāpopototanga matua

Executive summary

2. This report follows from the Papakura Local Board decision of 22 March 2023 (Resolution number PPK/2023/37) wherein the local board:

a) Encourages the applicant to return with road names for Roads 1 – 5 of the subdivision at 149A Capriana Drive after further consultation with mana whenua iwi.

b) Refer the developer’s offer for iwi naming of pedestrian bridges, reserves and walkways; in addition to panel, pou and storyboard design, to the further discussion and consultation with mana whenua.

3. Following receipt of additional correspondence from mana whenua iwi, the matter is now resubmitted to the local board for reconsideration.

4. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

5. The developer, Karaka Harbourside Estate Limited has proposed the names presented below for consideration by the local board. Ian Ross and Jim Ross are directors of Karaka Harbourside Estate Limited, and the family has been involved in development in Papakura, predominantly with the staged development of the Karaka Harbourside suburb, and the road names proposed reflect that family’s relationship with the area.

6. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). While some of the technical matters required by those documents are considered to have been met, a number of the technical matters required by those documents are not met. This includes proposed road names that commemorate people who are still alive and proposing road names that are considered to be duplication of existing road names within close proximity to 149A Capriana Drive, Hingaia. Mana Whenua have been consulted in the manner required by the Guidelines.

7. The proposed names for the new roads at 149A Capriana Drive are:

Road 1

· Severina Drive (Applicant Preferred)

· Severina Street (Alternative 1)

· Severina Road (Alternative 2)

Road 2

· Colleen Crescent (Applicant Preferred)

· Colleen Road (Alternative 1)

· Colleen Avenue (Alternative 2)

Road 3

· Pamela Crescent (Applicant Preferred)

· Pamela Road (Alternative 1)

· Pamela Avenue (Alternative 2)

Road 4

· Ruby Lane (Applicant Preferred)

· Ruby Place (Alternative 1)

· Ruby Way (Alternative 2)

Road 5

· Una Ross Lane (Applicant Preferred)

· Una Ross Way (Alternative 1)

· Una Ross Place (Alternative 2)

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approves the names as follows for the new public roads created by way of subdivision at 149A Capriana Drive, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90104944, resource consent references BUN60346237 and SUB60346281, SUB60346281-A).

i) Severina Drive (applicant’s preferred name) for Road 1

ii) Colleen Crescent (applicant’s preferred name) for Road 2

iii) Pamela Crescent (applicant’s preferred name) for Road 3

iv) Ruby Lane (applicant’s preferred name) for Road 4

v) Una Ross Lane (applicant’s preferred name) for Road 5

Horopaki

Context

8. Resource consent reference BUN60346237 (subdivision reference number SUB60346281) was issued on 22 December 2019 for the residential allotments and five new public roads.

9. Karaka Harbourside Estate Limited is applying to name the five new roads within the development and site and location plans of the development can be found in Attachment A.

10. In accordance with the Standards, any new public road including private ways, Commonly Owned Access Lots (COALs), and rights of way, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

11. Roads 1,2,3 and 5 will need a name each because these roads are public roads and will be serving more than five lots.

12. While Road 4 does not necessarily need a name because it serves less than five lots, the applicant has determined to name this road, which is an acceptable course of action.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

14. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

15. Theme: The proposed names are in commemoration of family members of the developer.

Road Number	Proposed name	Meaning (as described by applicant)
Road 1	Severina Drive (Applicant Preferred)	Severina is the great grandmother of the applicants Ian and Jim Ross. This person is deceased. Severina Drive has been chosen as it is a road that is like a ‘Drive’. It is relatively straight and is located along the central ridge of Pararēkau Island. This reflects the type of road serving the residential properties.
	Severina Street (Alternative 1)
	Severina Road (Alternative 2)
Road 2	Colleen Crescent (Applicant Preferred)	Colleen is the wife of the applicant, Ian Ross. The applicant wishes to have family names. ‘Crescent’ is offered as the road is a crescent connected at each end to Severina Drive surrounded by houses.
	Colleen Road (Alternative 1)
	Colleen Avenue (Alternative 2)
Road 3	Pamela Crescent (Applicant Preferred)	Pamela is the wife of the applicant’s brother and business partner, Jim Ross. The applicant wishes to have family names.
	Pamela Road (Alternative 1)
	Pamela Avenue (Alternative 2)
Road 4	Ruby Lane (Applicant Preferred)	Ruby is the other great grandmother of the applicants. This person is deceased. ‘Lane’ has been chosen as the road will be a narrow road between houses.
	Ruby Place (Alternative 1)
	Ruby Way (Alternative 2)
Road 5	Una Ross Lane (Applicant Preferred)	Una Ross is the applicants’ mother. This road is comprised in an application for resource consent that is about to be submitted and was always part of the overall development plans for the island.
	Una Ross Way (Alternative 1)
	Una Ross Place (Alternative 2)

16. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. While some of the technical matters required by those documents are considered to have been met, certain technical matters have not been met. In particular:

a) There is only one name option provided for each road, notwithstanding there are three road ‘types’ identified for each road,

b) The proposed road names for roads 2 & 3 commemorate people who are still alive and,

c) The proposed road names for roads 4 & 5 are considered to be duplications or near-duplications of existing road names within close proximity to this address.

17. Karaka Harbourside Estate Limited is aware that these names do not meet the standards and notwithstanding have determined to present the name options to the local board for consideration. It is for the local board to decide upon the suitability of any names within the local context and in accordance with the delegation, or to indicate any additional information that might be provided to enable the local board to make that decision.

18. Land Information New Zealand (LINZ) Confirmation: Section 3.2.h of the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 012457 states that duplication of names may be acceptable in an urban district if the roads are not within 25 kilometres for each other. LINZ has advised that the road name ‘Una Ross’ is not acceptable to use in this location as there is an Una Street in Takanini approximately 2 kilometres from the 149A Capriana Drive and there is a Ross Place in Opaheke approximately 4 kilometres from the 149A Capriana Drive. LINZ is of the opinion that there is increased potential for location confusion that could endanger public safety were this proposed name used.

19. For similar reasons, LINZ has advised that the road name ‘Ruby’ is not acceptable to use in this location as there is a Ruby Street in Manurewa approximately 4 kilometres from the 149A Capriana Drive.

20. LINZ has confirmed that the other proposed names are acceptable for use at this location as they do not consider to be duplications of other existing names.

21. However, the names ‘Pamela’ and ‘Colleen’ are commemorating people who are still alive and therefore those names do not meet Principle 3.4 of the Auckland Council Road Naming Guidelines which requires the use of names of people who are still alive should be avoided if possible.

22. While LINZ has identified that there is increased potential for location confusion with a resultant endangerment to public safety resulting from the use of ‘Una Ross’ or ‘Ruby’ as names and the Guidelines state the use of use of ‘Pamela’ and ‘Colleen’, being living persons, should be avoided if possible, the delegated discretion on the road names remains with the local board.

23. Road Names: The Guidelines at Part 2 state that “Applicants need to provide three proposed name ‘options’ for each road to be named – one preferred name and two alternatives”. In this instance the applicant has only provided one proposed name for each road, with a preferred ‘type’ and two ‘type’ alternatives. The application does not conform to the Guidelines in this respect.

24. Road Type: ‘Avenue’, ‘Street’, ‘Lane’, ‘Road’, ‘Drive’, ‘Crescent’, ‘Way’ and ‘Place’ are acceptable road types for the new public roads suiting the form and layout of the roads.

25. Consultation: mana whenua were consulted in line with the processes and requirements described in the Guidelines. Some mana whenua have stated they do not support the proposed road names, but will not oppose them. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The applicant’s proposed names were presented to the Local Board on 22 March 2023. The resolution (Resolution number PPK/2023/37) was that Papakura Local Board:

a) encourages the applicant to return with road names for Roads 1 - 5 of the subdivision at 149A Capriana Drive after further consultation with mana whenua iwi.

b) refer the developer’s offer for iwi naming of pedestrian bridges, reserves and walkways; in addition to panel, pou and storyboard design, to the further discussion and consultation with mana whenua.

29. Since the March 2023 Local Board meeting, additional feedback has been received from mana whenua iwi and the applicant is now resubmitting the proposed names for local board’s consideration.

30. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

31. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

32. Prior to the lodgment of the road naming application, representatives of Ngāti Te Ata Waiohua, Ngati Tamaoho and Te Ākitai Waiohua were contacted by the applicant on 08 August 2022. Feedback was received from Ngati Tamaoho confirming that while they do not support the names proposed, they do not oppose them. Feedback was also received from Ngāti Te Ata Waiohua who confirmed their support of the names proposed.

33. On 16 December 2022 mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki

· Ngāti Tamaoho

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Maru

· Ngāti Tamaterā

· Waikato-Tainui

34. By the close of the consultation period, feedback was received from the representative of Waikato-Tainui confirming that Waikato-Tainui support the use of Māori names provided by local mana whenua of Hingaia.

35. On 19 January 2023, further response was received from representative of Te Ākitai Waiohua, Jeff Lee requesting an extension to the consultation period. Subsequently, the applicant has agreed to an extension to the consultation period to the 7 February 2023 to provide Te Ākitai Waiohua an opportunity to provide feedback.

36. Following a site meeting between the representatives of Te Ākitai Waiohua and the applicant, on the 09 February 2023, Mr. Jeff Lee provided verbal feedback that Te Ākitai Waiohua opposed the names proposed and wanted to recommend alternative names. Te Ākitai Waiohua reiterated their opposition to the names proposed in an email dated 2 March 2023. On 20 March 2023, Te Ākitai Waiohua suggested the following alternative names:

· Waikirihinau – means ‘a long leafed native tree’ (literal translation is ’water with a hinau textured surface’)

· Parareka – means king fern

· T`īwaha – means to ‘yell’, or ‘bawl’

· Haaparangi – means to ‘shout, or ‘scream’

· Te Hiranga – means ‘excellence’

· Pai Ake Tahi – means ‘better together’

· Moemoea – means ‘dreams’

· Uara Tinui – means ‘high value’

· Whakatokanga – means ’fulfillment’

· Hapori – means ‘community’

37. Subsequent to the 22 March 2023 resolution of the Papakura Local Board, and following further discussion from the applicant, on 22 May 2023 the Kaitiaki Manager of Te Ākitai Waiohua, Nigel Denny reiterated the significance of the Pararekau Island to Te Akitai Waiohua and resubmitted that whilst they do not support the applicant’s preferred road names, they will not oppose them. Te Ākitai Waiohua has in turn suggested that some of the names being offered on 20 March 2023 (above) might be utilised for landscape elements such as reserves and walkway bridges across the development and as identified in the second part (b) of the local board resolution. Notwithstanding this additional context, those names do not form part of this road naming application.

38. On 12 June 2023, Mr. Nigel Denny verbally reconfirmed Te Ākitai Waiohua’s position that whilst they do not support the applicant’s preferred road names, they will not oppose them. As a result, it is considered that in this instance suitable engagement with mana whenua iwi has taken place.

Ngā ritenga ā-pūtea

Financial implications

39. The road naming process does not raise any financial implications for the Council.

40. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

42. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A Site and Location Plan	21

Ngā kaihaina

Signatories

Authors

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

28 June 2023

Auckland Council’s Quarterly Performance Report: Papakura Local Board for quarter three 2022/2023

File No.: CP2023/05364

Te take mō te pūrongo

Purpose of the report

1. To provide the Papakura Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2023.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. The work programme is produced annually and aligns with Papakura Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· The libraries and library programmes continue to be well supported and much loved by the community.

· Hawkins Theatre closed down in January 2023 for its annual maintenance period. On re-opening the Hawkins Youth Theatre Company commenced its first term of the year (for the first time in 11 years) as fully subscribed. Intermediates and Seniors also saw a rise in subscriptions compared to the previous year.

· The Massey Park Aquatic Centre reported an increase in customers in all aspects of the facility from casual users, swim school to after-school care.

· The Papakura Leisure Centre stadium is running at 95 per cent capacity and has seen the full return of all hire groups plus increased after-hours hire by Auckland Basketball.

· The mara kai and food security initiatives work programme saw the community gardens at Waiata Shores, Rollerson Park, Smiths Ave and the Umataha Tongan Garden thriving.

· The Papakura Youth Council (PYC) has been actively engaging with the community, and participating in various events.

· The installation of the adult fitness equipment at Hingaia Park (ID15378) was completed in quarter three.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

· Central Park Reserve concept plan (ID26090) – The project record is cancelled based on the board’s direction and will be updated to a grey status in quarter four.

· Roundtree Reserve renew play items (ID28575) – The play network gap analysis recommends considering relocating neighbourhood playspace (Roundtree Reserve) to nearby Waiari Reserve.

· Bottle Top Bay esplanade renew carpark (ID15650) – This project is scheduled for delivery in FY2023/2024. The Coastal team is proposing a new project with a broad scope for Bottle Top Bay that will include work on the car park. The physical work is dependent on the renewal of the boat ramp and coastal redevelopment investigations.

· Movies in Parks (ID364) – The Papakura Local Board Movies in Parks 2023 event at Central Park on Saturday 25 February 2023 was cancelled at the board’s request due to concerns about the weather forecast.

· Te Kete Rukuruku (Māori naming of parks and places) tranche two (ID701) – Tranche two names will not be ready for adoption this financial year (2022/2023). Continuation of this project is dependent on the FY2023/2024 work programme development and approvals.

· Papakura economic development outcomes conversations with the Local Board work programme (ID3448) - The project has been deferred as a result of the current annual budget proposal released in December 2022 and the implications this may have on the ability for an economic broker role to be created and then appointed.

6. Net operating performance for Papakura Local Board area is nine per cent below budget for the year to date ended 31 March 2023. Operating expenditure is also nine per cent below budget, and operating revenue is just five per cent below budget, being only $19,000. Capital expenditure of $2.84 million is 32 per cent ahead of budget year to date with full year budget of $3.33 million.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the performance report for quarter three ending 31 March 2023.

Horopaki

Context

7. The Papakura Local Board has an approved 2022/2023 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· External Partnerships

· Plans and Places

· Tātaki Auckland Unlimited

8. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Storm events

9. On Auckland anniversary weekend, an unprecedented storm event caused flash floods and other impacts on lives, homes, possessions and businesses. This led to the declaration of a local State of Emergency on 27 January. On 12-14 February, another major storm event, Cyclone Gabrielle, followed. A National state of emergency was invoked as thousands of people were displaced, with widespread damage across large parts of the North Island.

10. A National State of Emergency was declared on 14 February, with the region transitioning to recovery mode from Friday, 3 March.

11. The Elizabeth Campbell Centre was used as Civil Defence Centre (CDC) during the Cyclone Gabrielle weather event.

12. Impacts to individual activities are reported in the work programme update (attachment A).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

13. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

14. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Graph 4: Work programme activity status

Key activity updates from quarter three

15. The activation of parks, places and open spaces work programme (ID561) saw severe weather events in January and February disrupting the local board’s scheduled activations. Time was also required to access any damage or health and safety issues. Despite the delays 48 activations were successfully delivered with one activation recording a high attendance of 294 people.

16. The Massey Park Aquatic Centre (ID41) has had a 76.5 percent increase in year to date (July to February) visitor numbers. There has been an increase in customers in all aspects of the facility from casual users, swim school to after-school care. Many customers are from the Pukekohe and Manukau areas as well as the local community. During this quarter Massey Park Pool has had 10 schools utilise the outdoor pool for swimming sports as well as three zone swimming sports days (Central Counties, East Counties and North Counties). The team ran water safety lessons for four local schools during quarter three with over 608 students participating.

17. The Papakura Leisure Centre (ID48) has had a 214 per cent increase in year to date (July to February) visitor numbers. Recreation visits have increased 241 per cent when measured against the same time last year. Quarter three has seen the full return of all hire groups plus increased after-hours hire by Auckland Basketball. Due to the stadium running at 95 per cent capacity opportunities for any additional programmes or new hire groups for quarter four are limited. Membership levels are consistent when measured against the same time last year. The centre has experienced limited growth in fitness membership. Exit surveys show that the predominant reasons for cancellation are people moving out of the area or financial problems.

18. The libraries, Edmund Hillary Library Papakura (ID1198) and Te Paataka Koorero o Takaanini (ID1199) continue to provide services that are well loved and supported by the community. Staff were available to help customers complete their Census forms online via library computers or via paper. The Weekly Appy for seniors drop-ins at Papakura provide a comfortable space to support learning on various devices. JP services are in high demand along with public computing, printing and scanning. The homebound library services continues with staff selecting items for customers and then delivery by library volunteers.

19. Te Paataka Koorero o Takaanini reports increased participation and access to the hub services with the community collaborating and leading programmes to impact high participation and engagement. Usage of the community spaces has increased with more community groups such as: Mana Inc rangatahi programme, te reo Māori classes, fithop fitness, digital literacy classes and Chinese calligraphy.

20. The Hawkins Theatre (ID344) commenced its annual self-maintenance period during January which involved painting, cleaning, and installing air conditioning in the technical room to assist the cinema project to function at its optimal performance. On re-opening, the Hawkins Youth Theatre Company commenced its first term of the year (for the first time in 11 years) as fully subscribed. Intermediates and Seniors also saw a rise in subscriptions compared to the previous year. Operatunity Daytime concerts resumed monthly shows starting in February and sold out both the February and March shows, catering primarily to the older community in Papakura. The Garden City Tappers and Velocity Dance competitions enjoyed a packed venue of competitors and audience members for both of their weekends.

21. The Papakura Art Gallery (ID343) highlight for quarter three was the CIRQUE DU KILLING, a circus-themed show by a young cooperative including local artists, attracting foot traffic and engagement. Working with the local Papakura High School has been another highlight this quarter. Local creatives have been working on the upcoming exhibition “Papakura Now”. Community support for the gallery has been demonstrated by a number of local artists dropping in and donating materials and books for the Makers Space and kaumatua Sir Haaere Williams working on a partnership with the gallery for Matariki.

22. Papakura Museum (ID347) delivered 15 programmes, with 2,938 participants, achieving two Māori outcomes in quarter three. The highlights were multiple school visits and teacher workshops around to the “Soaring” exhibition, as well as many public talks and outreach programmes which included heritage walks.

23. The community-led development in Smiths Ave (ID349) work programme continues to see the Smith’s Ave Night Market grow with a waitlist for vendors to be accepted. The coordinator is connecting with local growers to bring some to the produce for easier access for the community. The vendor fee for the month of February was collected and used to support Cyclone Gabrielle relief in the Hawkes Bay. Staff are supporting the start of Smith’s Ave and Ngāti Tamaoho Atea carving project that was a result of the community-led consultation for the Smith’s Ave Reserve Concept plan. The Smith’s Ave Brekky Club for seniors on a Saturday morning started in quarter three and attendance is growing each week. Staff will be progressing mahi with Healthy Families colleagues in quarter four to support night market vendors with the Healthy Environment Approach framework (HEA).

24. The mara kai and food security initiatives work programme (ID350) saw Waiata Shores residents, assisted by Neighbourhood Support, undertake a working bee to install new garden planters at the Songbird Community Garden in March. The Rollerson Park Community Garden is active and thriving as a result of the garden champion programme, encouraging more local whānau to be involved. The Auckland Teaching Gardens Trust are encouraging collaboration and sharing insights of learning between Rollerson Park and Smiths Ave Community Gardens. A funding agreement was completed for Sustainable Papakura to address the gap of accessible community workshops on sustainable practices around gardening and food resilience. At the Umataha Tongan Garden, Gardens4Health have supported with kumara harvesting in March. This will continue into quarter four.

25. The Papakura Youth Council (PYC) (ID352) has had been actively engaging with the community, and participating in various events. One of their main priorities was supporting the Annual Budget consultation by leading and organising engagements at Strathallan and Rosehill Colleges. They collaborated with Kura Connect and Touch New Zealand to support Friday night touch initiatives and assisted the Youth Empowerment Team and Planet Youth Group in a workshop to minimise the impact of alcohol and drugs in Papakura. PYC has been involved in community outreach efforts, including attending the Diverse Communities Reach Out for Annual Budget with the Sikh community, and sponsoring a bouncy castle for the World of Cultures event. Additionally, they are collaborating with the Automobile Association (AA) and Students Against Dangerous Driving (SADD) to host road safety engagement for young people in Papakura, emphasising the importance of safe driving practices. PYC is also taking steps towards becoming an independent trust, with the guidance and support of the Youth Empowerment Specialist.

26. The Local board community safety initiatives investment work programme (ID356) saw Papakura Neighbourhood Support run an activation at the Keri Downs Pump Track opening and make good connections with the local community and the Red Hills Community Centre team. The committee are working towards collaborating with some local organisations for street activations.

27. The Papakura Community Crimewatch Patrols supported a number of community events with their barbeque (BBQ) trailer and offering a free sausage sizzle. They also were part of the team working at the Papakura CDC through Cyclone Gabrielle.

28. The Community Safety Coordinator continues to support the Papakura Town Centre businesses with safety and security issues.

29. The installation of the adult fitness equipment at Hingaia Park (ID15378) was completed in quarter three. The equipment is being well used by the community. However, the installation of the art piece and shoulder widening of Hingaia Road are yet to be completed. The shoulder widening component delayed the fun day BBQ event which was deferred to quarter four.

Activities with significant issues (red RAG status)

30. The following work programmes have been identified with significant issues:

Customer and Community Services

i) Central Park Reserve concept plan (ID26090) – On 12 April 2023 the local board were in agreement that they no longer supported the spend on the Central Park concept plan. The project record is cancelled based on the board’s direction.

ii) Roundtree Reserve renew play items (ID28575) – This project is approved. The play network gap analysis recommends considering relocating neighbourhood playspace (Roundtree Reserve) to nearby Waiari Reserve to better service the residential catchment and improve Crime Prevention Through Environmental Design (CPTED) outcomes.

iii) Bottle Top Bay esplanade renew carpark (ID15650) – This project is currently on hold and scheduled for delivery in FY2023/2024. The coastal team is proposing a new project with a broad scope for Bottle Top Bay that will include work on the car park. The physical work is dependent on the renewal of the boat ramp and coastal redevelopment investigations which is being delivered by the Resilient Land & Coasts Team.

iv) Movies in Parks (ID364) – The Papakura Local Board Movies in Parks 2023 event at Central Park on Saturday 25 February 2023 was cancelled at the board’s request due to concerns about the weather forecast.

v) Te Kete Rukuruku (Māori naming of parks and places) tranche two (ID701) – The project is pending the outcome of a hui scheduled between mana whenua and the local board in April. Tranche two names will not be ready for adoption this financial year (2022/2023). Continuation of this project is dependent on the FY2023/2024 work programme development and approvals.

Tātaki Auckland Unlimited

vi) Papakura Economic Development Outcomes Conversations with the Local Board work programme (ID3448) - The project has been deferred as a result of the current annual budget proposal released in December 2022 and the implications this may have on the ability for an economic broker role to be created and then appointed.

Activities on hold (amber RAG status)

31. The following work programme activities have been identified by operating departments as on hold:

i) Park structures – Chrisarda Reserve renew walkway (ID18246) – (refer to Margan’s Bush to Children’s Forrest walkway project (ID26175)). Awaiting the outcome of negotiations with Kāinga Ora to purchase land designated as a roadway for residential housing. No budget has been allocated for FY2022/2023.

ii) Massey Park renew pool (ID32108) – This project is approved in principle and will be scoped for works to commence in future financial years.

iii) ID28566 – McIntosh Park – renew play item – The project will be scoped for works to commence in future years. is on hold as there is no funding this financial year.

iv) Papakura – renew park and facility signage (ID29102) – Renewal of signage is based on their condition grades. The scope will be confirmed and planned delivery will be in future years.

Plan and Places

v) Papakura heritage map (ID3456) – This project cannot be delivered this the 2022/2023 financial year. A memo was sent to the board in March 2023 recommending that the budget for this project be reallocated. There is the possibility to deliver this project in the 2023/2024 financial year.

Infrastructure and Environmental Services

vi) Bottle Top Bay Esplanade – investigate the redevelopment of the coastal site (ID23875) – Staff have received a quote for the jetty platform in negotiation with the supplier. Staff will now start the procurement process for physical works.

Changes to the local board work programme

(RAG status grey – cancelled, deferred or merged)

Deferred activities

32. The following activities are deferred from the current work programme into future years:

i) Balgowan Reserve renew playground (ID28551) – This project does not contain budget in FY2022/2023. The budget has been deferred from FY2023/2024 to FY2023/2025 due to funding constraints and competing priorities.

ii) Brylee Reserve renew playground and park assets (ID28553) – This project does not contain budget in FY2022/2023. The budget has been deferred from FY2023/2024 to FY2023/2025 due to funding constraints and competing priorities.

iii) Papakura install basketball half courts (ID28568) – The locally drive initiative (LDI) capex is deferred to FY2026/2027 due to funding constraints and competing priorities.

vi) Keryn Reserve - renew playground and park furniture (ID28559) – The project will be scoped for the works to commence in the future years.

v) Village Green (Papakura Service Centre) – renew playground and park furniture (ID28580) – This project will be scoped for works to commence in future years.

vi) Wing Reserve – renew playground, half court and play furniture (ID28584) – This project will be scoped for works to commence in future years.

Cancelled activities

33. These activities are cancelled:

i) Papakura town centre investigate digital signage (ID26188) – During the investigation, there was no evidence to support the need for digital signage as a priority. Progressing this project poses a concern of security with an asset of this kind in an open unsecured space. There would be ongoing operational costs required for Wi-Fi, power, a resource to manage all content, and possible vandalism replacements. This project has been cancelled and funding reallocated to ID28555 Carisbrook Reserve - renew park assets (local board 7 Dec 2022, item 15, resolution number PPK/2022/221 a) ii) refers).

ii) Carisbrook Reserve playground options for walkway (ID31471) – This project was cancelled refer to 7 Dec 2022, item 15, resolution PPK/2022/221 a) i). The development of the pathway will be delivered under the project (ID28555 Carisbrook Reserve - renew park assets), which will effectively cancel the project (ID31471 Carisbrook Reserve Playground - investigate options for the development of a new walkway) from the work programme.

iii) Massey Park renew condition 4 & 5 assets (ID32107) – The project record was archived as it is no longer required, and the funds were redirected toward two other projects: “SID 40231 Papakura - overall refurbishment of community center and open space buildings” and “SID 40202 Papakura - renew sports asset components 2023/2024 - 2025/2026”.

Activities with changes

34. The following work programmes activities have changes which been formally approved by the board.

ID/Ref	Work Programme Name	Activity Name	Summary of Change	Resolution number
ID365	Customer and Community Services	Community grants Papakura	reallocate the $139.13 film income (ID N. 009057.14) collected in the 2021/2022 financial year to the 2022/2023 Community Grants work programme line (ID365).	7 December 2022 business meeting Item 14 PPK/2022/220 b)
ID365	Customer and Community Services	Community grants Papakura	reallocate the $19,800 underspend, created by the New Zealand Rugby League Secondary Schools competition not proceeding at Pulman Park, in the 2022/2023 events partnerships work programme line (ID363) to the 2022/2023 Community Grants work programme line (ID365), noting $5,200 was allocated (via urgent decision) as an additional grant to allow the 2022 Papakura Santa Parade to be delivered.	7 December 2022 business meeting Item 14 PPK/2022/220 c)
ID261888	Customer and Community Services	Papakura Town Centre – investigate digital signage	cancel project ID 26188 Papakura Town Centre - investigate digital signage, achieving a cost saving of $20,982,05 of the Locally Driven Initiative (LDI): Capex budget over the financial year 2022/2023.	7 December 2022 business meeting Item 15 PPK/2022/121 a) i)
ID31471	Customer and Community Services	Carisbrook Reserve Playground	cancel project ID 31471 Carisbrook Reserve Playground - investigate options for the development of a new walkway, saving $50,000 of Locally Driven Initiative (LDI): Opex budget over the financial year 2023/2024.	7 December 2022 business meeting Item 15 PPK/2022/221 a) ii)
ID28555	Customer and Community Services	Carisbrook Reserve - renew park assets	increase the budget for project ID 28555 Carisbrook Reserve -renew park assets, reallocating $20,982.05 of the Locally Driven Initiative (LDI): Capex budget over the financial year 2022/2023.	7 December 2022 business meeting Item 15 PPK/2022/221 a) iii)
ID365	Customer and Community Services	Community grants Papakura	approve the reallocation of the following amounts from the grants work programme line (ID365): · $10,000 to ID3034 – Pest free urban south – Papakura · $9,000 to ID1409 – Takanini business support.	22 February 2023 business meeting Item 15 PPK/2023/17 d)
ID3034	Infrastructure and Environmental Services	Pest free urban south – Papakura	$10,000 reallocated from the community grants work programme line (ID365) to allow the Papakura local activator additional capacity in order to increase the amount of community and school engagement, with more available time to service pest control lines and scope new areas for pest control. To increase project manager capacity in exploration of collaborations with key stakeholders in Papakura and further develop existing partnerships, and to seek corporate sponsorship for projects like the moth plant competition. Note that any funding balance will go toward purchase of tools, resources, events, and promotion.	22 February 2023 business meeting Item 15 PPK/2023/17 d)
ID1409	External Partnership: Business Associations	Takanini business support	$9,000 reallocated from the community grants work programme line (ID365) to fund the contractor until the end of February for progressing the Takanini business improvement district project. The funding will continue progressing the Takanini business improvement district (BID) establishment work.	22 February 2023 business meeting Item 15 PPK/2023/17 d)

Tauākī whakaaweawe āhuarangi

Climate impact statement

35. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

36. Work programmes were approved in June 2022 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

37. The local board is currently investing in a number of sustainability projects, which aim to build awareness around the environment and changing behaviour at a local level. These include:

i) The Te Koiwi Pond enhancement work programme (ID614) saw site preparation in March 2023 for the removal of pest willow trees and other pest plants around the pond. Healthy Waters staff have advised that the planned, regionally funded, dredging works at the pond have been delayed to July 2023 due to budget constraints. This project has expanded to include both ponds in the new financial year. As a part of the dredging the Healthy Waters operations engineer has confirmed what is needed in the upcoming work programme with the planting to be left to allow access to the pond assets. The valve at the bottom of the scruffy dome cage has been fixed, ensuring the pond water is now flowing well to assist with the overall objectives of the local board work line. The landscaper’s designer is working on the planting plan and quarter four will see the site preparation completed and the planting done.

ii) The Papakura waste minimisation work programme (ID610) which saw 23 sustainable living skills workshops held in quarter three. Topics covered included sewing, crochet and gardening skills.

iii) The Pest Free Urban South work programme (ID3034) saw the new Pest Free South Auckland coordinator inducted in quarter three and has begun with the launch of the annual moth plant competition. The local activator has set up a new pest control line in Red Hill reserve, taking a school group to conduct the initial monitoring at the site. The activator has also continued to work with the community, giving out free pest control gear and advice.

iv) The Industrial Pollution Prevention Programme: Otūwairoa Stream / Slippery Creek work programme (ID3032) has commenced with visits to industries/businesses in the area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. This report informs the Papakura Local Board of the performance for quarter three ending 31 March 2023.

Tauākī whakaaweawe Māori

Māori impact statement

40. The support Māori led aspirations – Papakura work programme (ID351) saw staff exploring climate action opportunities with Ngāti Tamaoho, Auckland Transport and Healthy Facilities.

41. The Community Broker has continued collaborating with multiple departments supporting the Papakura Marae proposed development.

42. Whiri aroha classes continue to provide an opportunity for local kaumātua and kuia to be active building intercultural connections with regular attendance of 25+ weekly.

43. Aarahi Reo 2023 classes commenced in quarter three supporting strengthening authentic relationships with mana whenua, mataawaka and the local board.

44. The Papakura Māori Wardens:

- supported Auckland Emergency Management (AEM) during the January and Cyclone Gabrielle weather events. They collaborated with Kootuitui ki Papakura to assist with the collection and delivery of kai to shelters and Civil Defence Centres (CDC) from central Auckland to South Auckland

- collaborated with Kootuitui ki Papakura and Ngāti Tamaoho for immediate response and awhi to whānau

- provided manaakitanga at Elizabeth Campbell Centre CDC

- provided manaakitanga at Papakura Marae

- assisted with traffic management and container loading of resources at Bruce Pulman Park for Ngāti Tamaoho’s response to cyclone impacted Wairoa region

- offered support for car seat education

- continue to attend the Smiths Ave night markets, support set up and pack down, engage with community supporting community cohesion and sense of belonging.

45. Both Papakura Marae and Ngāti Tamaoho operated community-led shelters providing awhi to the community during the January flooding and Cyclone Gabrielle weather events.

46. The local board approved a $10,000 discretionary grant to Kootuitui ki Papakura to support the local response to the Auckland floods, including assistance for Ngāti Tamaoho’s Whaataapaka Marae.

47. The Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori work programme (ID1200) saw Te Paataka Koorero o Takaanini staff continue to ensure te reo Māori is used to welcome all patrons into the hub. Using the papa reo boards created by staff to allow community and staff to strengthen their knowledge of daily kōrero.

48. Te Matatini Kapahaka Aotearoa 2023 was live streamed for three days at the Papakura Library creating a vibrant cultural richness. Some community members came in daily to see the exciting Māori performances and support their whanau from around Aotearoa.

49. The Whai Pūmanawa Literacy - we support communities to thrive (Pre-school) work programme (ID1201) saw the Takaanini Hub team assist Kohanga reo at Te Matatini 2023. A story time and workshop was delivered to over 500 tamariki throughout the three-day event where they engaged and conversed in te reo Māori, story times and a puppet show.

50. The Takaanini Hub has revised the tamariki programme called “He Kakano” theming each week to represent a Māori god. One week the team delivers story time, poi, waiata, craft and tītītōrea and the alternating weeks a guest comes in matching the theme. Attendance has been high from community and local preschools. Feedback has been excellent.

51. The Whai Pūmanawa Literacy - we support communities to thrive work programme (ID1202) saw te reo Māori classes for level 1 provided twice per week at Te Paataka Koorero o Takaanini in collaboration with local community Kaiako Trinity. Classes have been well attended and all have graduated.

52. The Whai Pūmanawa Literacy - we support communities to thrive (Children and Youth) work programme (ID1203) saw Takaanini staff collaborate with the local organisation Mana Incorporated to deliver a te ao Māori rangatahi programme to local youth to build functional literacy skills, reconnection with te ao Māori and social skills. Students and parents have provided positive feedback and look forward to continuing with the programme.

53. The Taonga tuku iho - Legacy - we preserve our past, ensure our future (Heritage) work programme (ID1205) saw the Takaanini Hub host “Te Koha noo te pene”. An event to highlight the impacts of Te Tiriti o Waitangi | The Treaty of Waitangi (good and bad) and the effects it had on our people, culture, and country. Portrayed through the theme of past, present, future. The day saw delivery of performances, treaty signing, photographs, mahi poi - also, sharing a safe space to openly kōrero about what the signing of the treaty means to our hapori (community). Over 40 people attended this event and great feedback was received from community with many wanting more events like this.

54. The Pukekiwiriki Paa Joint Management Committee (ID1405) met in quarter three. Staff continue to support the waharoa development into delivery for financial year 2022/2023. The project will extend out to quarter one of financial year 2023/2024. Interpretation guides have been established in both Te reo Māori and English. Pest plant and weed maintenance have been put in place to manage the weed issues at the Paa. Protection for the archaeological trenches on site are underway. Ecological restoration continues on the Paa. The tracks and walkways to the summit of the Paa have been completed.

Ngā ritenga ā-pūtea

Financial implications

55. This report is provided to enable the Papakura Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programme. There are no financial implications associated with this report

Financial Performance

56. This report is provided to enable Papakura Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes. There are no financial implications associated with this report.

Financial comments

57. Operating expenditure of $10.32 million is $980,000 below budget.

58. For ABS (Asset Based Services) there is operating expenditure underspend of $670,000 mainly in the facilities maintenance contract overall of $287,000, Pukekiwiriki improved maintenance programme underspend of $180,000 and understated expenditure in Takaanini Hub, yet to be adjusted but not having a negative impact.

59. For LDI (Locally Driven Initiatives) there is operating expenditure underspend of $310,000 mainly for carried forward projects of $90,000 still to be completed, and grants and community initiatives still to complete.

60. Operating Revenue of $402,000 is $19,000 below budget.

61. Capital expenditure of $2.84 million year to date is $684,000 ahead of budget.

62. The financial report for the three months ended 31 March 2023 for Papakura Local Board area is in Appendix B attached.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

64. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

65. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

66. The local board will receive the next performance update following the end of quarter four (30 June 2023).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Local Board quarter three work programme update for the period ended 31 March 2023	39
b ⇩	Papakura Financial Report half year ended 31 March 2023	79

Ngā kaihaina

Signatories

Authors	Lee Manaia - Local Board Advisor
Authorisers	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

28 June 2023

Papakura Small Grants Round Two 2022/2023 Grants Allocation

File No.: CP2023/07436

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for 2022/2023 Papakura Small Grants Round Two.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Papakura Small Grants, Round Two (refer Attachment A).

3. The Papakura Local Board adopted the Papakura Local Grants Programme 2022/2023 (refer Attachment B). The document sets application guidelines for contestable grants submitted to the local board.

4. The Papakura Local Board had set a total community grants budget of $201,087 for the 2022/2023 financial year.

5. The Papakura Local Board allocated $3,000 from the Papakura Community Grants 2022/2023 to the Event Partnership Fund (PPK/2022/151). This leaves $198,087 for the 2022/2023 financial year.

6. $55,261.80 was spent on Local Board Grant Round One, leaving a total of $142,825.20 remaining to be spent.

7. $11,247.00 was spent on Papakura Small Grants, Round One and Multi-board Grant Round One, leaving a total of $131,578.20 remaining to be spent.

8. $139.13 was reallocated from Film Income to the Community Grants work programme line and $19,800 was reallocated from cancelled New Zealand Rugby League Secondary Schools competition event to the Community Grants work programme line (PPK/2022/220).

9. The Papakura Local Board made an Urgent Decision to allocate $5,200 from the Community Grants work programme line to allow the 2022 Papakura Santa Parade to be delivered. This leaves $146,317.33 to be spent (PPK/2022/220).

10. Under Urgent Decision delegation resolution (PPK/2022/206), $10,000 was reallocated as a discretionary grant from Community Grants work programme line to Kootuitui ki Papakura to support the local response to the Auckland floods, including assistance for Ngāti Tamaoho / Whaataapaka Marae.

11. $10,000 was reallocated from Community Grants work programme line to Pest Free urban south and $9,000 was reallocated to the Takanini Business support (PPK/2023/17). This leaves $117,317.33 to be spent.

12. On 23March 2023 Papakura Local Board reallocated underspend amount of $68,755 from Papakura Heritage Map, Commercial Project Group, Local Civic Events Papakura, Te Koiwi Park - develop concept plan to the Community Grants Work Programme line. This leaves $186,072.33 for the 2022/2023 financial year.

13. A total of $104,713 was spent on Papakura Local Grants Round Two and Multiboard Grants Round two. This leaves $81,359.33 to spend.

14. The Papakura Local Board received seventeen applications for Papakura Small Grants Round two, requesting a total of $81,871.17.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

(a) agree to fund, part-fund or decline each application received in the Papakura Small Grants Round Two 2022/2023:

Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
QR2314-328	Auckland Southern District Chinese Association Incorporated	Towards venue hire and wages at Takanini Hall and Takanini Library from 1 July 2023 to 31 December 2023	$1,644.00	Eligible
QR2314-307	Badminton New Zealand Incorporated	Towards venue hire for the North Island Inter-Association Competition	$1,320.00	Eligible
QR2314-317	Communicare	Towards catering, decorations and entertainment at 44 Clevedon Road	$500.00	Eligible
QR2314-312	Disability Sport Auckland Incorporated	Towards first aid kits for Disability Sports Auckland	$480.00	Eligible
QR2314-319	Elizabeth Pulis	Towards facilitation, sewing machine purchase, marketing, table purchase and administration costs at 32 Waterview Road East	$1,880.00	Eligible
QR2314-304	Harvest Christian Church	Towards overhead costs for Carols in the Park 2023	$36,000.00	Eligible
QR2314-322	The Kiwanis Club of Drury Charitable Trust	Towards Whitcoull's vouchers at Red Hill Primary School	$600.00	Eligible
QR2314-315	KiwiOra Community Trust	Towards cooking facilitator and venue hire at Red Hill Community Centre	$1,312.50	Eligible
QR2314-316	Melanoma New Zealand	Towards wages for Melenoma Nurse Educators from 1 July 2023 to 31 October 2023	$2,000.00	Eligible
QR2314-325	Mereana-Wairua Lowe	Towards paint, canvases and badge maker at 86 Red Hill Road	$284.67	Ineligible
QR2314-321	O Te Motu Creations	Towards venue hire, facilitator costs, marketing and administration at 86 Red Hill Road	$850.00	Eligible
QR2314-311	Papakura Business Association Incorporated	Towards gardener hire for the Papakura Town Centre area	$2,000.00	Eligible
QR2314-327	Papakura Community Trust Redhill Community Centre	Towards digital lockbox, digital locks and WiFi bridge purchase at 163 Dominion Road	$2,000.00	Eligible
QR2314-309	Papakura High School BOT	Towards printing costs at Papakura High School	$2,000.00	Eligible
QR2314-301	Rotary Club of Papakura Inc	Towards first aid, advertising, traffic management, overhead costs, entertainment, event management, catering and prizes for the Santa Parade	$25,000.00	Eligible
QR2314-326	The Upsidedowns Education Trust	Towards speech and language therapy subsidy	$2,000.00	Eligible
QR2314-324	Youthline Auckland Charitable Trust	Towards Youthline overhead costs for the Papakura region	$2,000.00	Eligible
Total			$81,871.17

Horopaki

Context

15. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city

16. Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme:

The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close.

· any additional accountability requirements.

17. The Papakura Local Board adopted the grants programme for 2022/2023 (refer Attachment B) and will operate two small grants and two local grants rounds for this financial year.

18. The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

19. Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed. Events and activities have been assessed according to this criterion.

20. the aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. the local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

· local food production and food waste reduction

· decreasing use of single-occupancy transport options

· home energy efficiency and community renewable energy generation

· local tree planting and streamside revegetation

· education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage.

23. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

25. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

26. A summary of each application received through Papakura Small Grants, Round Two 2022/2023 (refer Attachment A).

Tauākī whakaaweawe Māori

Māori impact statement

27. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grants processes.

Ngā ritenga ā-pūtea

Financial implications

28. This report presents applications received in Papakura Small Grants, Round Two (refer Attachment A).

29. The Papakura Local Board adopted the Papakura Local Grants Programme 2022/2023 (refer Attachment B). The document sets application guidelines for contestable grants submitted to the local board.

30. The Papakura Local Board had set a total community grants budget of $201,087 for the 2022/2023 financial year.

31. The Papakura Local Board allocated $3,000 from the Papakura Community Grants 2022/2023 to the Event Partnership Fund (PPK/2022/151). This leaves $198,087 for the 2022/2023 financial year.

32. $55,261.80 was spent on Local Board Grant Round One, leaving a total of $142,825.20 remaining to be spent.

33. $11,247.00 was spent on Papakura Small Grants, Round One and Multi-board Grant Round One, leaving a total of $131,578.20 remaining to be spent.

34. $139.13 was reallocated from Film Income to the Community Grants work programme line and $19,800 was reallocated from cancelled New Zealand Rugby League Secondary Schools competition event to the Community Grants work programme line (PPK/2022/220).

35. The Papakura Local Board made an Urgent Decision to allocate $5,200 from the Community Grants work programme line to allow the 2022 Papakura Santa Parade to be delivered. This leaves $146,317.33 to be spent (PPK/2022/220).

36. Under Urgent Decision delegation resolution (PPK/2022/206), $10,000 was reallocated as a discretionary grant from Community Grants work programme line to Kootuitui ki Papakura to support the local response to the Auckland floods, including assistance for Ngāti Tamaoho / Whaataapaka Marae.

37. $10,000 was reallocated from Community Grants work programme line to Pest Free urban south and $9,000 was reallocated to the Takanini Business support (PPK/2023/17). This leaves $117,317.33 to be spent.

38. On 23March 2023 Papakura Local Board reallocated underspend amount of $68,755 from Papakura Heritage Map, Commercial Project Group, Local Civic Events Papakura, Te Koiwi Park - develop concept plan to the Community Grants Work Programme line. This leaves $186,072.33 for the 2022/2023 financial year.

39. A total of $104,713 was spent on Papakura Local Grants Round Two and Multiboard Grants Round two. This leaves $81,359.33 to spend.

40. The Papakura Local Board received seventeen applications for Papakura Small Grants Round two, requesting a total of $81,871.17.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

42. Following the Papakura Local Board allocating funding for the Small Grants Round Two, council staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	2022-2023 Papakura Small Grants Round Two - Applications summary (Under Separate Cover)
b ⇩	2022-2023 Papakura Community Grants Programme	91

Ngā kaihaina

Signatories

Authors

Amber Deng - Grants Advisor

James Boyd - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Chairperson	Brent Catchpole
Deputy Chairperson	Jan Robinson
Members	Felicity Auva'a
	George Hawkins
	Kelvin Hieatt
	Andrew Webster

No.	Title	Page
a ⇩	Papakura Local Board Workshop Record - 17 May 2023	103
b ⇩	Papakura Local Board Workshop Record - 24 May 2023	105
c ⇩	Papakura Local Board Workshop Record - 31 May 2023	107
d ⇩	Papakura Local Board Workshop Record - 7 June 2023	109

Authors	Isobelle Robb - Democracy Advisor
Authorisers	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura