Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Office, 1 The Strand, Takapuna on Tuesday, 18 July 2023 at 10.00am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Toni van Tonder

 

Deputy Chairperson

Terence Harpur

 

Members

Peter Allen

 

 

Gavin Busch

 

 

Melissa Powell

 

 

George Wood, CNZM

 

 

Devonport-Takapuna Local Board

18 July 2023

 

 

 

1          Nau mai | Welcome

 

The meeting was opened with a karakia.

 

Tūtawa mai i runga

Tūtawa mai i raro

Tūtawa mai i roto

Tūtawa mai i waho

Kia tau ai

Te mauri ai

Te mauri tū, te mauri ora

Ki te katoa

Haumi e, hui e, tāiki e

Come forth from above,

below, within,

and from the environment

Vitality and well-being for all

Strengthened in unity.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Deputy Chairperson T Harpur declared a perceived interest in part b), Item 15 – Approval of the 2023/2024 Devonport-Takapuna Local Board Customer and Community Services work programme, and left the meeting, taking no part in the discussion or voting on this matter.

 

Member P Allen declared a perceived interest in part b), Item 15 – Approval of the 2023/2024 Devonport-Takapuna Local Board Customer and Community Services work programme, and left the meeting, taking no part in the discussion or voting on this matter.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number DT/2023/116

MOVED by Chairperson T van Tonder, seconded by Member G Wood:  

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 20 June 2023, including the confidential section, as true and correct.

 

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

 

 

 

 

6          Te Mihi | Acknowledgements

 

6.1

North Shore Rugby Football Club - 150 Year Anniversary

 

 

 

Resolution number DT/2023/117

MOVED by Member G Busch, seconded by Chairperson T van Tonder:  

That the Devonport-Takapuna Local Board:

a)         congratulate North Shore Rugby Football Club on their 150 Year Anniversary.

CARRIED

 

 

Suspension of Standing Orders

Resolution number DT/2023/118

MOVED by Chairperson T van Tonder, seconded by Member G Wood:   

That the Devonport-Takapuna Local Board:

a)         suspend standing orders section 7.8 to allocate up to 1 hour for Public Forum.

 

CARRIED

 

7          Ngā Petihana | Petitions

 

7.1

Petition - Friends of the Devonport Peninsula Trust

 

Documents were tabled. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

 

Resolution number DT/2023/119

MOVED by Chairperson T van Tonder, seconded by Member P Allen:  

That the Devonport-Takapuna Local Board:

a)         receive the petition from Friends of the Devonport Peninsula Trust and thank them for their attendance.

CARRIED

 

Attachments

a     18 July 2023 - Devonport-Takapuna Local Board Business Meeting - Item 7.1: Friends of the Devonport Peninsula Trust Petition

b     18 July 2023 - Devonport-Takapuna Local Board Business Meeting - Item 7.1: Friends of the Devonport Peninsula Trust - letter to Local Board

 

 

 

 

 

 

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Devonport Peninsula Trust

 

Documents were tabled. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

 

Resolution number DT/2023/120

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:  

That the Devonport-Takapuna Local Board:

a)      receive the presentation from the members of the Devonport Peninsula Trust and thank them for their attendance.

CARRIED

 

Attachments

a     18 July 2023 - Devonport-Takapuna Local Board Business Meeting - Item 8.1: Devonport Peninsula Trust - presentation to Local Board

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Bianca Ranson - Caulerpa Brachypus

 

 

 

Resolution number DT/2023/121

MOVED by Chairperson T van Tonder, seconded by Member M Powell:  

That the Devonport-Takapuna Local Board:

a)         receive the presentation from Bianca Ranson and thank them for their             attendance.

CARRIED

 

 

9.2

Danny Watson

 

 

 

Resolution number DT/2023/122

MOVED by Chairperson T van Tonder, seconded by Member M Powell:  

That the Devonport-Takapuna Local Board:

a)      receive the presentation from Danny Watson and thank them for their attendance.

CARRIED

 

 

 

 

 

 

 

 

 

 

9.3

Amy Saunders – Depot Artspace update

 

 

 

Resolution number DT/2023/123

MOVED by Chairperson T van Tonder, seconded by Member M Powell:  

That the Devonport-Takapuna Local Board:

a)         receive the presentation from Amy Saunders on behalf of Depot             Artspace and thank them for their attendance.

CARRIED

 

 

9.4

Susan Moyle

 

 

 

Resolution number DT/2023/124

MOVED by Chairperson T van Tonder, seconded by Member M Powell:  

That the Devonport-Takapuna Local Board:

a)         receive the presentation from Susan Moyle and thank them for their             attendance.

CARRIED

 

 

9.5

Bill Rayner – Grey Power North Shore

 

Documents were tabled. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

 

Resolution number DT/2023/125

MOVED by Chairperson T van Tonder, seconded by Member M Powell:  

That the Devonport-Takapuna Local Board:

a)         receive the letter from Bill Rayner on behalf of Grey Power North Shore             and thank them for their correspondence.

CARRIED

 

Attachments

a     18 July 2023 - Devonport-Takapuna Local Board Business Meeting - Item 9.5: Bill Rayner - Grey Power North Shore - Letter to the Local Board

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

11        Ngā Pānui mō ngā Mōtini | Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) a Notice of Motion has been received from Member George Wood for consideration under item 12.

 

 

 

 

 

12

Notice of Motion - George Wood - Dredging in the Rangitoto Channel

 

Resolution number DT/2023/126

MOVED by Member G Wood, seconded by Member G Busch:  

That the Devonport-Takapuna Local Board:

a)      receives this Notice of Motion and the attachments;

b)      requests a presentation from both the Auckland Council coastal marine protection staff and also the Auckland Harbourmaster on;

·   Likely impact to marine users in the Rangitoto and Waitematā Harbour;

·   Impact on fish and other marine life;

·   Contingencies in place for unexpected incidents; and

·   Ability of residents to report concerns and will the Auckland Council call centre be keep au fait with the project when the dredging work is happening.

 

CARRIED

 

 

Precedence of Business

Resolution number DT/2023/127

MOVED by Chairperson T van Tonder, seconded by Member G Wood:  

That the Devonport-Takapuna Local Board:

a)         whakaae / agree that item C1: Additional information to support local board decision-making on the local provision of ECE be accorded precedence at this time.

 

CARRIED

 

 

25        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number DT/2023/128

MOVED by Chairperson T van Tonder, seconded by Member P Allen:  

That the Devonport-Takapuna Local Board:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Additional information to support local board decision-making on the local provision of ECE

 

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

11.12am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

1.00pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Additional information to support local board decision-making on the local provision of ECE

 

Resolution number DT/2023/129

MOVED by Chairperson T van Tonder, seconded by Member M Powell:   

That the Devonport-Takapuna Local Board:

a)         receive the report provided to support decision-making on the future delivery of Kauri Kids Early Learning Centres.

b)        will exit the direct delivery of ECE services at Kauri Kids, Takapuna

c)         requests that staff report back to the local board providing information on options and processes to enable a decision on the future use of the land and building at the site adjacent to the Takapuna Pool and Leisure Centre.

d)        note the Governing Body decision on 8 June 2023 to withdraw from the direct provision of the Kauri Kids Early Childhood Education as a regional service.

e)         note that the Governing Body decision requires investment from existing local board funding should a decision be made to continue the delivery of the service from the Takapuna site.

f)          note that the local board previously supported Council’s exit from direct provision of ECE during the Annual Budget 2023/2024 consultation and this was a steer supported by public feedback with only 14 per cent recommending continuance.

g)        consider that Early Childhood Education is an important community service that plays a vital role in the education, safety and well-being of tamariki, and as such the Devonport-Takapuna Local Board currently supports the provision of affordable Early Childhood Education by providing subsidised leases to support 9 (nine) childcare centres in the Local Board area, these being: 

                                          i.    Sunnynook Community Centre Early Learning Centre

                                        ii.    Rose Centre Early Learning Centre

                                       iii.    Devonport Community Early Learning Centre

                                       iv.    Devonport Kindergarten

                                        v.    Milford Kindergarten

                                       vi.    Westlake Forrest Hill Kindergarten

                                      vii.    Sunnynook Kindergarten

                                    viii.    Narrow Neck Playcentre

                                       ix.    Takapuna Playcentre

h)        agree that the decisions be released in the open minutes, but that the report and its attachments remain confidential.

CARRIED

 

 

13

Local Board Transport Capital Fund

 

Resolution number DT/2023/130

MOVED by Chairperson T van Tonder, seconded by Member G Busch:  

That the Devonport-Takapuna Local Board:

a)         note that the Local Board cannot make an informed decision on projects to be funded using the Devonport-Takapuna Local Board Transport Capital Fund (LBTCF) 2023-2025 allocation until certainty has been provided by Auckland Transport on the carry forward of Devonport-Takapuna LBTCF allocation 2021-2023 and defer this report for consideration at the August 2023 Business meeting, noting:

i)           that the Local Board reallocated what remains of the 2021-2023 pool of LBTCF to support the delivery of the Wairau Estuary Boardwalk Project at its June Business meeting (DT2023/106) with the explicit intention that the 2023-2025 LBTCF allocation be directed to the delivery of this project, subject to feasibility.

ii)      that the 2023-2025 indicative budget for the Devonport-Takapuna Local Board for this political term is $1,514,302.00 and request that Auckland Transport confirm with written certainty that the $1.2 million from the 2021-2023 pool of LBTCF funding will be carried forward to support delivery of the Local Board’s aspirations. 

iii)    that if the carry forward budget is confirmed this will create a pool of approximately $2.7 million.

iv)    note that high-level estimated cost presented by Auckland Transport for the Wairau Estuary Boardwalk is $3 million.

v)      note that the Devonport-Takapuna Local Board has previously lost $3.8 million of their accrued LBTCF allocated to the Francis-Esmonde shared path due to the emergency budget. A further loss of $1.2 million would bring the total to $5 million of lost investment for the Devonport-Takapuna community. 

vi)    express frustration that the Local Board is not empowered to make strategic transport decisions, such as the Francis-Esmonde and Wairau Estuary boardwalks because finances accrued to support delivery continue to be withdrawn from the Local Board.

vii)   note the decision by Auckland Transport to defund Lake Road, which was not communicated to the Local Board, has meant an additional loss of $47 million tagged to transport improvements along this corridor.

viii)  request Auckland Transport deliver a workshop with the Devonport-Takapuna Local Board on the potential for Auckland Transport to directly fund the Francis-Esmonde Link as an alternative walking and cycling route to Lake Road, noting the Auckland Transport Board decision to defund Lake Road beyond 2027.

ix)    consider that in light of this funding loss to improve the Lake Road Corridor, the Francis-Esmonde link is even more critical for Auckland Transport to fund as it provides the missing link in the Devonport-Takapuna Greenways plan 2015 and supports mode shift by providing an off-road cycling and walking alternative for those living between Devonport and Takapuna, connecting to Akoranga Bus Station and beyond.

b)        request that these resolutions be shared with the Governing Body, the Mayor, and CEO of Auckland Transport.

CARRIED

Note:

Pursuant to Standing Order 1.8.6, Member G Wood requested that their dissenting vote be recorded.

 

 

14

Approval of the 2023/2024 Devonport-Takapuna Local Board Infrastructure and Environmental Services Work Programme

 

Resolution number DT/2023/131

MOVED by Chairperson T van Tonder, seconded by Member M Powell:  

That the Devonport-Takapuna Local Board:

a)      whakaae / approve its 2023/2024 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report): with the amendment to remove the word ‘Planting” under Wairau Estuary Enhancement Planting

Pupuke Birdsong Project - Takapuna

$70,000

Restoring Takarunga Hauraki – Devonport

$70,000

Wairau Estuary Enhancement

$20,000

Total

$160,000

         

b)      requests a workshop be held with Infrastructure and Environmental Services, Devonport-Takapuna Local Board and Kaipatiki Local Board to identify and agree a delivery programme to maximise benefit to the Wairau Estuary for the Wairau Estuary Enhancement line item.

c)      tuhi ā-taipitopito / note the allocation of $1,159,000.00 regionally funded asset-based services capital expenditure budget towards the Milford Beach Front Reserve – renew the seawall stairs and Wairau Estuary Reserve (Milford Marina) – repair timber seawall programme in the 2022/2023 financial year.

 

CARRIED

 

 

 

 

Note:

Deputy Chairperson T Harpur and Member P Allen declared an interest in part b), Item 15 – Approval of the 2023/2024 Devonport-Takapuna Local Board Customer and Community Services work programme, and left the meeting at 1.47pm, taking no part in the discussion or voting on this matter.

15

Approval of the 2023/2024 Devonport-Takapuna Local Board Customer and Community Services work programme

 

Resolution number DT/2023/132

MOVED by Chairperson T van Tonder, seconded by Member G Wood:  

That the Devonport-Takapuna Local Board:

a)      acknowledges the significant amount of feedback from the community as part of the Auckland Council Annual Budget 2023/2024 consultation, emphasising the importance of environment, arts, community resilience and, library resources.

CARRIED

 

Resolution number DT/2023/133

MOVED by Chairperson T van Tonder, seconded by Member G Wood:  

That the Devonport-Takapuna Local Board:

b)      approve the four 2023/2024 Customer and Community Services work programme items and their associated budget as summarised in the table below:

ID

Activity Name

2023/2024 Budget

1349

Supporting Business Improvement Districts (BIDs) - Takapuna Beach Business Association

20,000

1351

Supporting Business Improvement Districts (BIDs) - Milford Village Business Association

20,000

1352

Supporting Business Improvement Districts (BIDs) – Devonport Business Association

20,000

3951

Placemaking – Waiwharariki ANZAC Town Square

50,000

 

CARRIED

 

Member P Allen and Deputy Chairperson T Harpur returned to the meeting at 1.57pm.

 

Resolution number DT/2023/134

MOVED by Member G Wood, seconded by Chairperson T van Tonder:  

That the Devonport-Takapuna Local Board:

c)         approve the remainder of the 2023/2024 Customer and Community Services work programme and its associated budget (Attachment A to the agenda report), with the following requests:

i.              inclusion of the activities and associated budgets as summarised in the Table below:

ID

Activity Name

Lead Department

2023/2024 Budget

TBC

Supporting businesses outside the BID areas

CCS: Connected Communities –

Community Delivery

2,500

TBC

Volunteer/good citizen recognition event

CCS: RSS – Events

10,000

 

ii.            request that $15,000 is reallocated from Project ID 3939 Community Activator Raki, and allocated to a new line item to the Takapuna North Community Trust to support the delivery of their planned activities until the end of the 2023 calendar year and request that staff continue to work with the trust during this transition period to wind down the formal operational relationship by December 2023.

iii.           note that the reallocation will leave Project ID 3939 Community Activator Raki with a budget of $88,000

iv.           request that $25,000 is reallocated from Project ID 3940 Community Activator Taitonga, and allocated to a new line item to the Devonport Peninsula Trust to support the delivery of their planned activities until the end of the 2023 calendar year and request that staff continue to work with the trust during this transition period to wind down the formal operational relationship by December 2023.

v.            note that the reallocation will leave Project ID 3939 Community Activator Taitonga with a budget of $73,000.

vi.           request staff to provide a project report for Project ID 3854 Food Security every 6 months, with an interim workshop to provide updates to the board.

Community Leases

vii.          request that outstanding EOIs take precedence in the leasing programme. In particular request that the Fort Takapuna EOI be advanced.

viii.        request that staff prioritise the addition of the assignment of the lease currently approved to be held by the Devonport Peninsula Trust for the Nursery site at 27 Lake Road (DT/2022/135) to Restoring Takarunga Hauraki (RTH) as RTH has now formed its own legal entity and wishes to take control of the lease.

ix.           request priority be given to consideration of the occupation of 9 Empire Road by the Devonport Lions Club, noting concern that this premises is underutilised.

Capital Work Programme

x.            note that the 61 Capital Works projects are in varying stages of investigation and delivery and as such, the costs allocated to them are the best estimates at the current time.

xi.           note that a number of the projects have further investigation and decision-making steps required before delivery.

xii.          note that the allocation from the Governing Body to the Devonport-Takapuna Local Board to complete the required capital works is insufficient, meaning that the local board does not have the funds required to complete all of the capital works to the required standard.

xiii.        note that the Devonport-Takapuna Local Board has a high proportion of heritage assets, which have significant costs to maintain and renew.

xiv.        request staff to emphasise local contractors and suppliers for capital works where possible as part of the procurement process.

d)      approve in principle the 2024/2025 and 2025/2026 Customer and Community Services – Parks and Community Facilities only work programme (Attachment A to the agenda report).

e)      approve the Risk Adjusted Programme projects identified in the 2023/2024 Customer and Community Services work programme (Attachment A to the agenda report).

f)       note that funding for the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Planning, Environment and Parks Committee.

g)      extend its deepest gratitude to the Takapuna North Community Trust and the Devonport Peninsula Trust for the good work they have done in the Devonport-Takapuna Local Board Community and restates its commitment that Council staff will be available to support their search for alternative funding avenues so that they may continue to deliver their preferred programme of events and activations that they are known and celebrated for.

CARRIED

 

 

16

Council-controlled organisation update on work programme items (Apr-Jun 2023) and expected milestones (Jul-Sep 2023)

 

Resolution number DT/2023/135

MOVED by Member G Wood, seconded by Member G Busch:  

That the Devonport-Takapuna Local Board:

a)      whiwhi / receive the council-controlled organisation update on the work programme (Apr-Jun 2023) and anticipated milestones and engagement approaches for Quarter One (Jul-Sep 2023).

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

17

Waiheke Local Board resolutions - Caulerpa brachypus

 

Resolution number DT/2023/136

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:  

That the Devonport-Takapuna Local Board:

a)         consider the Notice of Motion and resolutions from the Waiheke Local Board dated 28 June 2023 regarding Caulerpa.

b)        note the detrimental impact on marine biodiversity that the invasive pest species Caulerpa Brachypus seaweed is having in the Hauraki Gulf and around Aotea/Great Barrier Island, Kawau Island and the Bay of Islands.

c)         recognise that a further proliferation of Caulerpa Brachypus will impact marine life across all eastern beaches of the North Island, including those in the Devonport-Takapuna Local Board area.

d)        support actions requested by Waiheke Island Local Board in resolution WHK/2023/76 and thanks them for their leadership on this issue.

CARRIED

 

 

18

Alteration of meeting schedule

 

Resolution number DT/2023/137

MOVED by Chairperson T van Tonder, seconded by Member M Powell:  

That the Devonport-Takapuna Local Board:

a)      agree to partially alter resolution DT/2022/159, as detailed below, from the 15 November 2022 Devonport-Takapuna Local Board business meeting, changing the commencement times of workshops from 10.00am to 9.30am.

c)   agree to two workshops per month to be held on the first and second Tuesday of each month, commencing at 10.00am.

b)        note that Thursday mornings from 9:30am may be utilised for any additional workshop items that are unable to be accommodated in the regular workshop schedule.

CARRIED

 

 

19

Summary of Confidential Decisions and related information released into Open

 

Resolution number DT/2023/138

MOVED by Chairperson T van Tonder, seconded by Member M Powell:  

That the Devonport-Takapuna Local Board:

a)      note the confidential decisions made by the Devonport-Takapuna Local Board, and related information that are now publicly available.

CARRIED

 

 

 

 

 

20

Elected Members' Reports

 

A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number DT/2023/139

MOVED by Member G Wood, seconded by Member P Allen:  

That the Devonport-Takapuna Local Board:

a)      receive and thank member Gavin Busch for their written report.

b)      receive and thank Deputy Chairperson Terence Harpur for their written report.

c)      receive and thank member Melissa Powell for their written report.

d)      receive and thank member George Wood for their written report.

e)      receive and thank Chairperson Toni van Tonder for their tabled report.

CARRIED

 

Attachments

a     Toni van Tonder - Member Report - 18 July

 

 

21

Resolutions Pending Action report

 

Resolution number DT/2023/140

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:  

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board resolutions pending action report as at 12 July 2023.

CARRIED

 

 

22

Devonport-Takapuna Local Board - Record of Workshops June 2023

 

Resolution number DT/2023/141

MOVED by Chairperson T van Tonder, seconded by Member G Busch:  

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in June 2023

CARRIED

 

 

23

Hōtaka Kaupapa - Policy Schedule

 

Resolution number DT/2023/142

MOVED by Chairperson T van Tonder, seconded by Member G Wood:  

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board Hōtaka Kaupapa – Policy Schedule for June 2023 as set out in Attachment A of this agenda report.

CARRIED

 

 

24        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

3.52 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................