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Performance
and Appointments Committee
18 July 2023
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ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 5
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
4 Ngā Petihana | Petitions 5
5 Ngā Kōrero a te Marea | Public Input 5
6 Ngā
Kōrero a te Poari ā-Rohe Pātata | Local Board Input 5
7 Ngā Pakihi
Autaia | Extraordinary Business 5
8 Process to make
appointments to the boards of Auckland Regional Amenities Funding Board, Museum
of Transport and Technology and Tāmaki Redevelopment Company 7
9 Te Whakaaro ki
ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
PUBLIC EXCLUDED
10 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural Motion
to Exclude the Public 11
C1 CONFIDENTIAL: Appointments to
the Museum of Transport and Technology board 11
C2 CONFIDENTIAL: Tāmaki
Redevelopment Company appointments 11
C3 CONFIDENTIAL Short-list of
candidates for the Auckland Regional Amenities Funding Board 11
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Performance
and Appointments Committee
18 July 2023
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Process
to make appointments to the boards of Auckland Regional Amenities Funding
Board, Museum of Transport and Technology and Tāmaki Redevelopment Company
File No.: CP2023/08976
Te take mō te
pūrongo
Purpose of the report
1. To
receive information about processes to make board appointment decisions
considered in the confidential part of this meeting.
Whakarāpopototanga matua
Executive summary
2. Confidential
reports on this agenda seek decisions regarding appointments to the boards of
the following entities:
· Auckland
Regional Amenities Funding Board (ARAFB)
· Museum
of Transport and Technology (MOTAT)
· Tāmaki
Redevelopment Company (TRC)
Ngā tūtohunga
Recommendation/s
That the Performance and
Appointments Committee:
a) tuhi
ā-taipitopito / note the information about appointment processes contained
in this report and note that reports on this agenda seek decisions regarding
the:
i) Auckland
Regional Amenities Funding Board
ii) Museum
of Transport and Technology board
iii) Tāmaki
Redevelopment Company
b) tuhi
ā-taipitopito / note that these reports are confidential due to the
personal information regarding candidates and board members that they contain.
Horopaki
Context
3. Council
makes appointments to council organisations in accordance with the Appointment
and Remuneration Policy for Board Members of Council Organisations
4. The
general process for making appointments is described in Figure 1 below.
Figure 1: Appointments
process
5. For
MOTAT, the role of the committee to set competencies and approve a short-list
of candidates is delegated to TAU and the committee’s role is to make
final decisions about appointments. The appointment process also aligns with
the Museum of Transport and Technology Act 2000.
6. Joint
appointments to entities such as TRC require the approval of all appointers,
however the appointment process is generally led by the Crown.
Tātaritanga me ngā
tohutohu
Analysis and advice
7. Reports
on the confidential agenda consider the decisions noted in Table 1:
Table 1: Overview of
decisions sought in the confidential agenda
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Organisation
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Decision
sought
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Previous committee
decisions relevant to this process
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Auckland Regional
Amenities Funding Board
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Approval of a
short-list of candidates for interview
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The committee
noted the criteria and approved selection panel members in April 2023 [PACCC/2023/18]
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Museum of Transport and
Technology
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Appointments/reappointments
of three council appointees
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No previous committee
decision making
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Tāmaki Redevelopment
Company
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Agreement of a short-list
of candidates
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No previous committee
decision making
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Tauākī whakaaweawe
āhuarangi
Climate impact statement
8. ARAFB
and MOTAT are both independent of Auckland Council and therefore they (and the
entities funded) are not obliged to give effect to te Tāruke-ā-Tāwhiri
– Auckland’s Climate Plan. However, the Amenities do need to
demonstrate alignment with council’s overall direction and MOTAT in
particular includes plans that are consistent with Te
Tāruke-ā-Tāwhiri.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
9. The
appointment of the best possible directors to boards will have a positive
impact on the council group.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
10. Board appointments
to the entities considered in the confidential agenda are the role of the
Governing Body. Local Boards may participate in the nomination process for
board vacancies and criteria are circulated to local boards to allow their
participation in the nomination process.
Tauākī whakaaweawe
Māori
Māori impact statement
11. Kia ora Tāmaki
Makaurau sets as a mahi objective that: “Mana whenua and Māori are
active partners and participants at all levels of the council group’s
decision making”. This objective is considered as part of the decision
making for each of the confidential items on this agenda.
Ngā ritenga
ā-pūtea
Financial implications
12. There are no new
financial implications arising from the confidential reports.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
13. There are risks
common to all board appointments. These include:
· Reputational
risk of appointing candidates without appropriate skills or governance
experience. To mitigate this potential risk, a thorough due diligence process
is in place.
· Governance
risk of creating an unbalanced board where too many new members cause a loss of
institutional knowledge which impacts decision-making. Conversely,
retaining board members for too long can mean the board lack innovation and
fresh thinking.
Ngā koringa ā-muri
Next steps
14. Next steps are
noted in the confidential agenda reports.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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James Stephens - Senior Advisor
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Authorisers
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Alastair Cameron - Manager - CCO Governance &
External Partnerships
Anna Bray - Acting Director - Governance and CCO
Partnerships
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Performance
and Appointments Committee
18 July 2023
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Exclusion of the Public: Local Government
Official Information and Meetings Act 1987
That the Performance
and Appointments Committee
a) whakaae / agree to exclude the public from
the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 CONFIDENTIAL:
Appointments to the Museum of Transport and Technology board
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding candidates for
the Museum of Transport and Technology
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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C2 CONFIDENTIAL:
Tāmaki Redevelopment Company appointments
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regardiing candidates
for the Tāmaki Redevelopment Company
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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C3 CONFIDENTIAL
Short-list of candidates for the Auckland Regional Amenities Funding Board
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the disclosure
of information for which good reason for withholding exists under section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding candidates for
the Auckland Regional Amenities Funding Board
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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