Minutes of Waitematā Local Board - Tuesday, 18 July 2023

Waitematā Local Board

18 July 2023

1 Nau mai | Welcome

Deputy Chair Moyle welcomed those present and opened the meeting with a karakia.

2 Ngā Tamōtanga | Apologies

Resolution number WTM/2023/106

MOVED by Deputy Chairperson G Moyle, seconded by Member A Matson:

That the Waitematā Local Board:

a) accept the apology from Chairperson G Sage and Member A Bonham for lateness.

CARRIED

Note: Chairperson G Sage subsequently entered the meeting at 1.50pm. Member A Bonham subsequently entered the meeting at 1.46pm via electronic link.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number WTM/2023/107

MOVED by Deputy Chairperson G Moyle, seconded by Member A Rawiri:

That the Waitematā Local Board:

a) confirm the minutes of its ordinary meeting, held on Tuesday, 20 June 2023, as true and correct.

CARRIED

Note: Pursuant to Standing Order 1.9.7, Member S Trotman requested that her dissenting vote to be recorded.

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1	Deputation - Wendy Gray and Bruce Sommerville - Wild Initiative
	Wendy Gray and Bruce Sommerville from the Wild Initiative were in attendance to speak to the board about their organisation’s latest proposal.
	A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WTM/2023/108 MOVED by Deputy Chairperson G Moyle, seconded by Member A Rawiri: That the Waitematā Local Board: a) receive the presentation on the Wild Initiative’s latest proposal and thank Wendy Gray and Bruce Sommerville for their attendance. b) refer the presentation to Customer and Community Services staff and receive a response. CARRIED
	Attachments a 18 July 2023, Waitematā Local Board: item 8.1 - Deputation - Wendy Gray and Bruce Sommerville - Wild Initiative presentation

9 Te Matapaki Tūmatanui | Public Forum

9.1	Public Forum - Carla Cruz
	Carla Cruz was in attendence to present to the board a concept public improvement project for Beach Road, Auckalnd CBD.
	Documents were tabled in support of this item. The copies of the tabled documents have been placed on the official minutes and is available on the Auckland Council website as minutes attachments.
	Resolution number WTM/2023/109 MOVED by Deputy Chairperson G Moyle, seconded by Member A Matson: That the Waitematā Local Board: a) thank Carla Cruz for her presentation on the concept public improvement project for Beach Road CBD and attendance at the meeting. b) refer the presentation to Auckland Transport for feedback as well as to the Parnell Community Committee and the Parnell Business Association. CARRIED
	Attachments a 18 July 2023, Waitematā Local Board: item 9.1 - Public Forum - Carla Cruz - Beach Road improvement project presentation b 18 July 2023, Waitematā Local Board: item 9.1 - Public Forum - Carla Cruz - Beach Road improvement project supporting notes

9.2	Public Forum - Luke Niue
	Luke Niue on behalf of the Parnell Community Committee was in attendance to speak to the board about Waipapa Valley Stream restoration.
	A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WTM/2023/110 MOVED by Deputy Chairperson G Moyle, seconded by Member S Trotman: That the Waitematā Local Board: a) thank Luke Niue from the Parnell Community Committee for his presentation on Waipapa Valley Stream restoration and attendance at the meeting. CARRIED
	Attachments a 18 July 2023, Waitematā Local Board: item 9.2 - Public Forum - Luke Niue - Waipapa Valley Stream restoration presentation

Note: Item 9.3 - Public forum – Gael Baldock was considered after item 11 - Ward Councillor's Update

Ward Councillor's Update

Resolution number WTM/2023/111

MOVED by Deputy Chairperson G Moyle, seconded by Chairperson G Sage:

That the Waitematā Local Board:

a) receive the verbal update from Waitematā and Gulf Ward Councillor, Mike Lee.

CARRIED

9.3

Public forum - Gael Baldock

Gael Baldock was in attendance to speak to the board about the funding by Auckland Transport to Bike Auckland LGOIMA.

A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) thank Gael Baldock for her presentation on the LGOIMA on transport funding and attendance at the meeting.

Member S Trotman moved an amendment to the original motion by way of addition as follows

MOVED by Member S Trotman, seconded by Chairperson G Moyle:

b) request Auckland Transport to share in confidence if required with Waitemata Local Board the financial details of the three-year contract with Bike Auckland.

A division was called for, voting on which was as follows:

For

Member A Matson

Deputy Chairperson G Moyle

Member S Trotman

Against

Member A Bonham

Member R Northey

Member A Rawiri

Chairperson G Sage

Abstained

The motion was declared lost by 3 votes to 4.

The chairperson put the substantive motion.

Resolution number WTM/2023/112

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) thank Gael Baldock for her presentation on the LGOIMA on transport funding and attendance at the meeting.

CARRIED

Attachments

a 18 July 2023, Waitemata Local Board: item 9.3 - Public Forum - Gael Baldock - funding by Auckland Transport to Bike Auckland LGOIMA presentation

9.4	Public Forum - Lisa Prager
	Lisa Prager was in attendance to speak to the board about consultation and the legal implications Waitematā Local Board area.
	Resolution number WTM/2023/113 MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle: That the Waitematā Local Board: a) thank Lisa Prager for her presentation on consultation and the legal implications in Waitematā Local Board area, and her attendance at the meeting. CARRIED
	Note: Pursuant to Standing Order 1.9.7, Chairperson G Sage requested that her dissenting vote to be recorded.

9.5	Public Forum - Steve Bielby
	Steve Bielby was in attendance to speak to the board about the St James Theatre.
	A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WTM/2023/114 MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle: That the Waitematā Local Board: a) thank Steve Bielby for his presentation on St James Theatre and his attendance at the meeting. CARRIED
	Attachments a 18 July 2023, Waitemata Local Board: item 9.4 - Public Forum - Steve Bielby - St James Theatre presentation

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

The meeting adjourned 2.59pm

The meeting reconvened 3.05pm

Note: Item 11 - Ward Councillor's Update was considered prior to item 9.3 - Public forum – Gael Baldock

Approval of the 2023/2024 Waitematā Local Board Infrastructure and Environmental Services Work Programme

Nicola Perry, Relationship Advisor, was in attendance to speak to the report.

Resolution number WTM/2023/115

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) whakaae / approve its 2023/2024 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below and outlined in Attachment A to the agenda report:

Activity name	2023/2024 budget for approval
Climate Action Activator- Waitemata	$30,000
Climate Action network- Waitemata	$11,000
Climate preparedness and resilience for school communities	$15,000
Low carbon lifestyles – Waitemata	$30,000
Newmarket/Middleton stream restoration- Waitemata	$6,250
Schools treasuring Waiorea	$15,000
Te Wai Orea Lake and wetland restoration	$15,000
Urban Ark strategic plan implementation- Waitemata	$40,000
Waipapa Stream restoration	$20,000
Waiparuru Stream restoration	$5,000
Waititiko / Meola Creek restoration- Waitemata	$21,000
Waitemata Waste, Including e-Waste, Activities	$20,000
Bike hub - Queens Wharf	$25,000
Total	$253, 250

b) tuhi ā-taipitopito / note that a carry forward of $11,000 has been requested to enable delivery of the 2022/2023 Waitematā Waste Away programme to be completed in the 2023/2024 financial year.

c) endorse the allocation of $120,000 regionally funded asset-based services capital expenditure budget for coastal renewals budget for the repair of stairs for the Wairangi Wharf programme in the 2022/2023 financial year.

CARRIED

Member A Rawiri left the meeting at 3.12pm.

Member S Trotman left the meeting at 3.19pm.

Member S Trotman returned to the meeting via online at 3.25pm.

Approval of the Waitematā Local Board External Partnerships-Business Associations work programme 2023/2024

Claire Siddens, Principal Advisor, was in attendance to speak to the report.

Resolution number WTM/2023/116

MOVED by Deputy Chairperson G Moyle, seconded by Member A Matson:

That the Waitematā Local Board:

a) approve the External Partnerships-Business Associations work programme 2023/2024 as summarised in the table below and outlined in Attachment A to the agenda report:

Activity name	2023/2024 budget for approval
Support the Grey Lynn Business Association
Increase the number of financial members	$5000
Establishment consultation and engagement project	$5000
BID establishment ballot project	$12,000

b) note that the Young Enterprise Scheme will continue to receive a grant of $5,000, however this will no longer be administered by Tataki Auckland Unlimited.

CARRIED

Approval of the 2023/2024 Waitematā Local Board Customer and Community Services work programme

Linda Smith, Principal Integration Specialist, and Caroline Teh, Local Board Senior Advisor, were in attendance to speak to the report.

A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) approve the tabled 2023/2024 Customer and Community Services work programme and its associated budget.

b) approve in principle the 2024/2025 and 2025/2026 Customer and Community Services – Parks and Community Facilities only work programme (Attachment A to the agenda report).

c) approve the Risk Adjusted Programme projects identified in the 2023/2024 Customer and Community Services work programme (Attachment A to the agenda report).

d) endorse the two identified projects, Alberon Reserve - install retaining wall and Parnell Baths - install rock fall protection for consideration by the Planning, Environment and Parks Committee to be funded from the Slips Prevention, Local Parks and Sports Field Development budgets (Attachment C to the agenda report).

e) note that funding for the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Planning, Environment and Parks Committee.

Member A Bonham moved an amendment to the original recommendation by way of addition as follows, seconded by Member A Matson:

MOVED by Member A Bonham, seconded by Member A Matson:

That the Waitematā Local Board:

f) acknowledge that line item 1356 in the Community Programme has been a community led play festival that has been co-funded by Sport New Zealand to encourage active play and to increase the chances of partnership funding.

g) amend line item to make clear that play will be core to the festival

h) recommend that line item 1356 incorporates play in the title line for greater clarity. For example, Play Festival or Cultural Play Festival.

A division was called for, voting on which was as follows:

For

Member A Bonham

Member R Northey

Chairperson G Sage

Against

Member A Matson

Deputy Chairperson G Moyle

Member S Trotman

Abstained

The motion was declared /EQUAL.

The chair exercised her cast vote for, so the motion was Carried.

CARRIED

The chairperson put the substantive motion.

Resolution number WTM/2023/117

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) approve the tabled 2023/2024 Customer and Community Services work programme and its associated budget.

b) approve in principle the 2024/2025 and 2025/2026 Customer and Community Services – Parks and Community Facilities only work programme (Attachment A to the agenda report).

c) approve the Risk Adjusted Programme projects identified in the 2023/2024 Customer and Community Services work programme (Attachment A to the agenda report).

d) endorse the two identified projects, Alberon Reserve - install retaining wall and Parnell Baths - install rock fall protection for consideration by the Planning, Environment and Parks Committee to be funded from the Slips Prevention, Local Parks and Sports Field Development budgets (Attachment C to the agenda report).

e) note that funding for the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Planning, Environment and Parks Committee.

g) amend line item to make clear that play will be core to the festival

h) recommend that line item 1356 incorporates play in the title line for greater clarity. For example, Play Festival or Cultural Play Festival.

CARRIED

Attachments

a 18 July 2023, Waitematā Local Board: Item 14 - Approval of the 2023/2024 Waitematā Local Board Customer and Community Services work programme tabled document

15	Waitematā Local Board Grants Programme 2023/2024
	Arna Casey, Senior Grants Advisor, and Caroline Teh, Local Board Senior Advisor were in attendance to speak to the report.
	Resolution number WTM/2023/118 MOVED by Chairperson G Sage, seconded by Member R Northey: That the Waitematā Local Board: a) adopt the tabled Waitematā Community Grants Programme 2023/2024. b) note the decision-making dates for the rounds of the scheme: i) Local Grants Round One -17 October 2023 ii) Local Grants Round Two - 21 May 2024 iii) Quick Response Round One - 12 December 2023 iv) Quick response Round Two - 18 June 2024 v) Multi- Board grants Round One - 17 October 2023 vi) Multi-Board Grants Round Two - 21 May 2024 vii) Accommodation Grants Only Round - 21 May 2024 CARRIED
	Attachments a 28 July 2023, Waitematā Local Board: Item 15 - Waitematā Local Board Grants Programme 2023/2024 tabled document

Waiheke Local Board resolutions - Caulerpa brachypus

Resolution number WTM/2023/119

MOVED by Deputy Chairperson G Moyle, seconded by Member A Matson:

That the Waitematā Local Board:

a) support the Notice of Motion and resolutions a), b), c), d) and f) from the Waiheke Local Board dated 26 July 2023 regarding Caulerpa brachypus.

b) note extreme concern regarding the current status of Caulerpa brachypus and its threat to the biodiversity and health of our ocean and supports the decision of the Hauraki Gulf Forum on this matter (resolution number HGFI2023/8).

c) back the calls from the Ngati Pāoa Iwi Trust, Ngatiwhatua and other iwi and hapu, the Hauraki Gulf Forum, and community organisations for a step change in New Zealand’s approach from containment to containment and eradication, with whole system engagement, and trials by hydraulic removal methods.

d) urge the provision of Crown funding to mana whenua and community organisations for proactive underwater surveillance.

e) support an urgent and thorough assessment of the likely economic, social, cultural and ecological impacts of the spread of Caulerpa brachypus.

f) request publicly available mapping of known Caulerpa brachypus sites, which is accurate and updated in a timely fashion.

g) forward the resolution to the Waiheke Local Board.

CARRIED

Council-controlled organisation update on work programme items (Apr-Jun 2023) and expected milestones (Jul-Sep 2023)

Resolution number WTM/2023/120

MOVED by Chairperson G Sage, seconded by Member A Matson:

That the Waitematā Local Board:

a) whiwhi / receive the council-controlled organisation update on the work programme (Apr-Jun 2023) and anticipated milestones and engagement approaches for Quarter One (Jul-Sep 2023).

b) request consideration of an upgrade to the Waitemata Local Board’s engagement role in future from 1. Inform to 2. Consult for the following Auckland Transport projects listed:

i) Ponsonby Road

ii) Safety- Grey Lynn and Westmere Improvements (LBP)

iii) Safety- John Street Improvements (LBP)

iv) Wellesley Street Bus improvements

v) Karangahape-Albert Bus Corridor

c) recommend strongly to Auckland Transport that there continue to be Business Relationship Managers building relationships with local businesses and Business Associations.

d) request consideration of an upgrade to the Waitemata Local Board’s engagement role in future for Tataki Auckland Unlimited project on Auckland Stadium Network Strategy from 1. Inform to 2. Consult

e) request consideration of an upgrade to the Waitemata Local Board’s engagement role in future for the Eke Panuku project Queen Street Properties Renew from 1. Inform to 2. Consult.

f) request consideration of an upgrade to the Waitemata Local Board’s engagement role in future for the Watercare project Central interceptor: Herne Bay extension from 1. Inform to 2. Consult.

CARRIED

Chairperson's Report

Resolution number WTM/2023/121

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) receive the Waitematā Local Board Chairperson’s Report for July 2023.

CARRIED

Board Members' Reports

Resolution number WTM/2023/122

MOVED by Chairperson G Sage, seconded by Member R Northey:

That the Waitematā Local Board:

a) receive the written reports from Member A Bonham and Member R Northey for July 2023 and any verbal reports.

CARRIED

Waitematā Local Board Workshop Records

Resolution number WTM/2023/123

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) receive the Waitematā Local Board workshop records for the workshops held on 27 June.

CARRIED

Hōtaka Kaupapa / Governance Forward Work Calendar

Resolution number WTM/2023/124

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) receive the July 2023 governance forward work calendar as attached.

CARRIED

22 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.26 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Genevieve Sage	From 1.50pm, Item 9.3.
Deputy Chairperson	Greg Moyle, (JP, ED)	Presided until 1.50pm.
Members	Alexandra Bonham	Via electronic link.
	Allan Matson
	Richard Northey, (ONZM)
	Anahera Rawiri	Until 3.14pm.
	Sarah Trotman, (ONZM)	In person until 3.19pm, then via electronic link.

Nicola Perry	Relationship Advisor
Claire Siddens	Principal Advisor
Linda Smith	Principal Integration Specialist
Arna Casey	Senior Grants Advisor